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HomeMy WebLinkAboutJanuary 16, 2020 CITY T]O F yam,. NDOrE ' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting January 16, 2020 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/19/19) 4. Agenda Approval 5. Consider 2020 Tournament Applications for Softball/Baseball 6. Consider 2020 Tournament Applications for Soccer/Lacrosse 7. Anoka County Sheriffs Department 4th Quarterly Report 8. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 9. Outstanding Items 10. 11.Chair's Report 12.Adjournment CAI T Y OF ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider 2020 Softball/Baseball Tournament Applications DATE: January 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to consider approving the 14 softball/fast pitch and baseball tournament applications for the upcoming 2020 softball/baseball season as requested by the Andover Baseball Association (ABA), Andover Athletic Association (AAA) and The Heroes Tournament. DISCUSSION Tournament applications are due by the 1st Friday of January for the upcoming summer season. Listed below are the 14 applications (6 from ABA, 7 from AAA and 1 from The Heroes Tourney) along with the dates that have been requested for the tournaments. ABA tournaments are listed in Bold and the Heroes Tournament is in italic. - May 16-17/AAA/Slowpitch Mid-Season Tournament/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field#7 - June 5-7/ABA/A-Town Classic Tournament/Fields 1-6 at Sunshine Park,City Hall Park Complex-Field#7,ASN (east field only), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park(north and south fields), Rose Park (north and south fields),Timber Trails Park - June 19-21/AAA/A-Town Classic/Fields 1-6 at Sunshine Park, City Hall Park Complex- Field#7 and Eveland Fields (north, middle and south) - June 26-28/AAA/Slowpitch End of Season Tournament/Fields 1-6 at Sunshine Park and City Hall Park Complex-Field#7 - June 26-28/ABA/Anders FLAA Tournament/ASN (west, middle, and east fields), Hidden Creek North Park, Pine Hills South Park - July 10-12/ABA/Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field #7, ASN (west, middle, and east fields), Hidden Creek North Park,Pine Hills South Park, Shadowbrook East Park (north and south fields), Rose Park(north and south fields),Timber Trails Park - July 17-19/AAA/14U or 16U State Tournament Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field#7 and Eveland Fields (north, middle and south) - July 17-19/ABA/14AA Tournament/ASN (west, middle and east fields),Timber Trails Park - July 24-26/AAA/18U State Tournament Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field#7 and Eveland Fields (north, middle and south) - July 31-August 2/AAA/MOA National Tournament Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field#7 and Eveland Fields (north, middle and south) - August 1-2/ABA/All-Star Tournament/ASN (west, middle, and east fields), Hidden Creek North Park,Pine Hills South Park, Shadowbrook East Park(north and south fields), Timber Trails Park - August 7-9/AAA/Select Tournament/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field#7 and Eveland Fields (north, middle and south) - August 7-8/ABA/Sunday Sandlot Tournament/ASN (west, middle, and east fields) - August 15/The Heroes Tourney-4th Annual Softball Tournament/Fields 1-4 at Sunshine Park Note: The Andover Family Fun Fest is tentatively scheduled for July 10th& 11th. Copies of the tournament applications are available at City Hall if you would like to review any of them. Feel free to contact Todd Haas directly and copies can be sent directly to you by e-mail. Staff will be having their annual meeting soon with each association to discuss maintenance and expectations along with addressing parking issues that may come up during the tournaments. The City currently has a damage deposit in place for ABA and AAA as required. Both ABA and AAA have indicated on their applications that no field maintenance from the City is necessary. The Heroes Tourney (for adults) is requesting the tournament fee be waived along with field usage fee. The current damage deposit fee of$250 from 2019 will be carried over into 2020. ACTION REQUIRED The Park & Recreation Commission is requested to approve the 14 tournament applications for the upcoming 2020 softball/baseball season as requested by AAA, ABA and The Heroes Tournament. Respectfully submitted, .1°11/(40410 Todd J. Haas Cc: Jason Strasser, AAA (Copy was sent by e-mail) Lucas Olson, AAA (Copy was sent by e-mail) Heather Textor, AAA (Copy was sent by e-mail) Amy Novak, ABA (Copy was sent by e-mail) Steve Eckes, ABA (Copy was sent by e-mail) Kyle Lundequam, The Heroes Tourney (Copy was sent by e-mail) Scott Lundequam, The Heroes Tourney (Copy was sent by e-mail) CITY OF ND OVE ' --40', 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer "a`. FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Consider 2020 Soccer/Lacrosse Tournament Applications DATE: January 16, 2020 INTRODUCTION The Park and Recreation Commission is requested to approve 1 soccer/lacrosse tournament application for the upcoming 2020 soccer/lacrosse season as requested by the Andover Area Lacrosse Association(AALA). DISCUSSION Tournament applications are due by the 1st Friday of January for the upcoming summer season. The City has received a total of 1 application (from AALA) for the upcoming season. Listed below is the AALA application received and the dates that have been requested for a tournament/multi-day event/jamboree. - April 18, 19, 25,26/May 2,3, 9, 10, 16, 17, 23, 24,30,31/June 6, 7, 13, 14/AALA Spring Lacrosse Tournaments/Prairie Knoll Park(Southeast and Southwest fields)Note: These are potential days for tournament games.None of the dates identified are 2 day tournaments games but any of the dates identified may have as many as 3-10 games. Note: The Andover Family Fun Fest is tentatively scheduled for July 10th & 11th Copies of the tournament application are available at City Hall if you would like to review any of them. Feel free to contact Todd Haas directly and copies can be sent directly to you by e-mail. Staff will be having their annual meeting soon with each association to discuss maintenance and expectations along with addressing parking issues that may come up during the tournaments. The City currently has a damage deposit in place for AALA as required. ACTION REQUIRED The Park and Recreation Commission is requested to approve 1 soccer/lacrosse tournament applications for the upcoming 2020 soccer/lacrosse season as requested by the Andover Area Lacrosse Association. Respectfullllyyssubbmi/tted, Todd J. Haas Cc: David Tarleton,NMSA (copy sent by e-mail) Kimberly Carr,NMSA (copy sent by e-mail) Kristi Weikel, AALA (copy sent by e-mail) Samantha Gunderson, AALA (copy sent by e-mail) DATE: January 3, 2020 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office O SUBJECT: Andover Park Activity Quarterly Report October 1 — December 31St, 2019 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 4th quarter. Date: Time: Location: Case Number: 10.08 8:21 pm Prairie Knoll 19258350 A caller had a safety concern for people parking on Prairie Road during football season. He was advised that because of a resident requesting no parking on 146th and 148th, participants were forced to park on the dark, curvy 50 mph road, when the lots were full. 10.08 9:35 pm Prairie Knoll 19258414 A man called from the location to report some harassment issues involving his estranged sister who has been showing up at his children's sporting events at the location. He was advised on how to obtain a restraining order. 10.10 7:10 pm Prairie Knoll 19260143 A deputy responded to two males arguing about a parking issue at the location. One male had parked his truck with a large boat trailer in an area designated for passenger vehicle. The man agreed to move his vehicle. 10.12 12:19 Sunshine 19261569 A deputy responded to a youth football game where referees and parents were yelling at each other. He was canceled before he arrived. 10.15 2:03 Sunshine 19264065 A deputy took a report from a city employee reporting a building was damaged by three unknown kids three days prior. They used an umbrella to damage a lock box, water spout, and misc. other items. 10.19 5:18 pm Lions Park 19267911 A caller reported juveniles in the woods trying to start a fire. The deputy arrived and did not find a fire or anything suspicious. He did locate one juvenile, who was unrelated to the call and counseled him on trespassing on railroad property. ti 10.22 8:18 pm Prairie Knoll 19270703 A man called from the location to report some harassment issues involving his estranged sister who has been showing up at his children's sporting events at the location. He was advised on how to obtain a restraining order. 10.25 6:35 pm The Oaks 19273325 A caller reported that juveniles had erected some sort of tent in the woods. The deputy arrived and located several tarps attached together to form an enclosure. He also located a bike and some scooters. The area smelled like marijuana. No one was located. He cut down the tarps, disposed of the garbage, and took the scooters and bikes and entered them into found property. 10.27 5:48 pm Prairie Knoll 19274948 A deputy responded to a medical involving an injured football player. He was transported by ambulance. 10.28 10:27 pm Pine Hills North 19275986 A caller reported a suspicious male walking through the park. The deputy arrived and located a male walking his dog. Nothing suspicious. 11.01 8:31 pm North Woods East 19279638 A caller reported a suspicious vehicle. The deputy arrived and made contact with the occupants. They were advised of the call and chose to leave. 11.08 3:40 pm Crooked Lake Boat Landing 19286284 A caller reported a vehicle possibly selling drugs at the location. A deputy located the occupied vehicle. He identified the female in the vehicle who was just smoking a cigarette there because she can't smoke in her home. 11.17 11:39 am Chesterton Commons 19294320 A caller reported an abandoned bike at the location. A CSO retrieved the bike and placed it in the found property room. 11.17 1:03 pm Round Lake Boat Landing 19294373 A caller reported three people on the ice at the landing and he was concerned for their safety. A deputy arrived and did not locate anyone. 11.20 3:29 pm Andover Station 19297162 A deputy responded to an alarm at the location. An employee exited the building advising it was an accidental trip. 12.03 8:34 pm Rose 19308848 A caller reported a vehicle doing donuts in the parking lot. The deputy located the suspect vehicle and driver. He was given a warning for his conduct. )J!" 12.10 9:32 pm Fox Meadow 19314834 A deputy responded to a suspicious vehicle in the park. He located the vehicle. The driver admitted to having been attempting to drift his vehicle down the street when he spun out and got stuck at the location. He was issued a citation for careless driving. cc: Commander Lenzmeier CITY OF ; ND ovE -464, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Finance Manager ® SUBJECT: 2019 Fourth Quarter Financial Report-Unaudited DATE: January 16, 2020 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of December 31, 2019 -Unaudited. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover /e-e. 2/37-‘113 Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing December 31,2019-Unaudited Actual Fund Balance $ 735,801.56 Collected Additional Revenues Anticipated Budget To Date Anticipated Park Dedication Fee-Residential $ 82,975 $ 472,753.00 - Anticipated Park Dedication Fee-Commercial - -Donation/Grant 76,000 90,000.00 - Capital Projects Levy for Park Improvements 15,000 15,078.00 - 173,975 Total Funds Available 735,801.56 Carryforwards/ 2019 Reserved Projected Commitments Budget Adjustments Actual Amount Rose Park Tower Rental balance 28,813.27 - 28,813.27 Chesterton Commons Park-Donation balance 1,075.86 1,075.86 - Kelsey Round Lake Park-Trail Extension 152,000 93.99 151,906.01 Irrigations Projects-Small Parks 40,000 9,838.38 30,161.62 Andover Station North Ballfield Lighting 90,000.00 90,000.00 Annual Miscellaneous Projects 15,000 5,302.56 9,697.44 $ 207,000 $ 119,889.13 $ 16,310.79 Total Dollars Allocated for Park Projects 310,578.34 Park Improvement Funds Available For Future Projects: $ 425,223.22 1/6/2020 2019 Park Improv 4th Qtr CITY OF ANDOVER Park Improvement Fund Balance Sheet December 31,2019-Unaudited Assets: Current Assets Cash-Reserved $ 220,578.34 Cash-Unreserved 515,223.22 Total Cash 735,801.56 Interest/Tax Receivable - 1ry08.34 Liabilities and Fund Balance: Liabilities Accounts Payable $ - Deferred Revenue 108.34 Fund Balance Fund Balance 12-31-18 158,707.18 Excess of�y}44.Revenues Over(Under)Expenditures 577,094.38 „ ; '..°0 $14! .. +sL� 'C` s� 1/6/2020 2019 Park Improv 4th Qtr CITY OF ANDOVER Park Improvement Fund Revenues December 31,2019-Unaudited Revenues: Budget Property Tax/Fiscal Disparities-Current July Tax Settlement $ 8,093.09 Dec Settlement 6,984.64 Accrual Subtotal $ 15,000.00 15,077.73 54365-Park Dedication Fees Shaws Glen 2nd 13,276.00 Preserve at Petersen Farms 69,699.00 White Pine Wilderness 4th 23,233.00 Winslow Cove 96,251.00 Country Oaks N 3rd A 103,292.00 Catcher's Creek 2nd 57,722.00 Lot Split at 124-170th Ave 3,415.00 Villas at Crosstown Woods 81,960.00 Winslow Cove 2nd 23,905.00 Subtotal $ 82,975.00 472,753.00 56910-Interest Income 1st Qtr (17.52) 2nd Qtr 1,344.15 3rd&4th Qtr 1,879.59 Subtotal 3,206.22 58105-Rental Verizon Tower Rental-Rose Park 12,368.22 Subtotal 12,368.22 Miscellaneous AFA-ASN Ballfield Lighting 90,000.00 Subtotal $ 76,000.00 90,000.00 Total Revenues $ 173,975.00 $ 593,405.17 1/6/2020 2019 Park Improv 4th Qtr CITY OF ANDOVER Park Improvement Fund Expenditures December 31,2019-Unaudited Expenditures: Budget 61020-Supplies-Operating Occupational Development Ctr-Stakes-Kelsey Round Lake Trail Ext $ 93.99 Ferguson Waterworks-Hills of Bunker Lake West 2,476.01 Able Hose&Rubber-Hills of Bunker Lake West 29.13 Gary Carlson Equipment-Hills of Bunker Lake West 163.00 Game Time-Chesterton Commons 1,115.42 Subtotal 3,877.55 63005-Professional Services * Wunderlich-Malec Engineering-ASN Lighting project 690.00 Subtotal 690.00 63010-Contractual Services 207,000.00 Aircon-Irrigation-Wild Iris Park 1,320.24 Dave Perkins Contracting-Irrigation-Hills of Bunker Lake 5,850.00 * Connexus Energy-Prairie Knoll Park lighting 4,573.00 Subtotal 11,743.24 63015-Publishing :71`17r. qtrafff7A4C,F.- *-Miscellaneous Projects 1/6/2020 2019 Park Improv 4th Qtr CI O F _, { sA___ND 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer3 FROM: Todd J. Haas, Asst. Public Works Director 1r 14C- SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: January 16, 2020 Issues list as of 01/10/20 UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD—Commissioner Butler. Community Center expansion(ice rink) on the west side is now under construction. Concrete exterior walls are up and the roof is currently being installed so the building can be enclosed. COMPLETED PROJECTS— • ON-GOING PROJECTS- • Update of Park Dedication Improvement Fund Quarterly Report—Item is on the agenda. • Update of Quarterly Sheriff's Department Report on Park Patrol & Vandalism—Item is on the agenda. • Strootman Park—The playground equipment has been ordered. Installation will be done sometime this spring by Public Works. • Hidden Creek North Park—The playground equipment has been ordered. Installation will be done sometime this spring. • Prairie Knoll Park Plan—WSB (engineering consultant) has been hired by the City and is currently preparing a new high-level comprehensive plan along with an estimated cost for possible modifications of the park. ON-HOLD PROJECTS—None at the time. OTHER ITEMS OF INTEREST— • ASN Ball Field Lighting Improvement—The bid opening for the lighting for the east field is scheduled in February 2020. • Kelsey Round Lake Park(Outdoor Recreation Grant)—Bid opening for the new trail on the west side of the park is scheduled in March 2020. The project will be completed by the summer of 2020. • ASN Trail(Local Trail Connection Grant) -- Bid opening for the new trail west of Andover Station North Ball Field Facility is scheduled in March 2020. The project will be completed by the summer of 2020. • Hills of Bunker Lake West Park Trail Reconstruction -- Bid opening for the reconstruction of the existing trail within the park is scheduled in March 2020. The project will be completed by the summer of 2020. This will be bid with Kelsey Round Lake Park Trail and ASN Trail projects. • Update of Pedestrian Trails: The trails that are planned (2020) are as follows: ❖ 2020—Kelsey Round Lake Park Trail Extension. ❖ 2020—Andover Station North Trail Connection. ❖ 2020 -- Hills of Bunker Lake West Park Trail (Reconstruction) Trails that are planned to be reconstructed when maintenance funding becomes available over the next couple years are as follows: ❖ 2021 -- Kelsey Round Lake Park Trail ❖ 2022 —Tom Anderson Trail (along Coon Creek east of Hanson Blvd) The Railroad Underpass trail to connect internal developments from Winslow Cove 2nd Addition to the east side of the railroad tracks will evaluated in 2020. Possible construction 2022 or beyond. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility— The Commission will need to determine if you would like to have a meeting at one of the City parks in 2020. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 12/14/19 • Snow removal on streets, cul-de-sacs and trails, as needed. • Continued flooding rinks whenever the weather was favorable. 12/21/19 • Continued flooding rinks overnight and during day shift. • Cleaned up and prepped all warming houses for opening on 12/17/19. • Put out and set up all Hockey Goals. • Completed trash service for priority and high traffic areas. • Snow removal of trails,rinks and other areas---as needed. • Continued to prepare wooden boards for repairing benches and picnic tables in Parks. • Parks Supervisor attended Park and Recreation Meeting on 12/19/19. 12/28/19 • Continued maintaining rinks as weather conditions allowed. • Completed trash service for priority and high traffic areas. • Snow removal of trails,rinks and other areas---as needed. Continued to prune trees in parks and along trails 01/04/20 • Continued maintaining rinks as weather conditions allowed. • Completed trash service for priority and high traffic areas. • Snow removal of trails,rinks and other areas---as needed.