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HomeMy WebLinkAboutOctober 3, 2019 CITY OF .r.: - - NDOVE ' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting October 3, 2019 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (9/19/19) 4. Agenda Approval 5. Update on Joint Meeting with City Council, Cont. 6. Outstanding Items 7. 8. Chair's Report 9. Adjournment PARK AND RECREATION COMMISSION MEETING—SEPTEMBER 19, 2019 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Lindahl on September 19, 2019, 7:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Jim Lindahl, Commissioners Ted Butler, Angela Marinello, Kathy McElhose, Mark Miskowiec, Dawn Perra and Jake Widmyer. Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas OATH OF OFFICE/NEWLYAPPOINTED COMMISSIONER Chair Lindahl presented Kathy McElhose with the Oath of Office. RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES Motion by Butler seconded by Widmyer, to approve the August 15, 2019 Park Commission minutes as presented. Motion carried on a 7-ayes, 0-nays, 0-absent vote. APPROVAL OF THE AGENDA Motion by Butler seconded by Miskowiec,to approve the Agenda as presented. Motion carried on a 7-ayes, 0-nays, 0-absent vote. DISCUSS JOINT MEETING WITH ANDOVER CITY COUNCIL Assistant Public Works Director Haas reported that the City Council will meet jointly with the Park Commission on Tuesday, October 22 at 6:00 p.m. Mr. Haas reviewed the agenda items for the joint meeting. Regular Andover Park& Recreation Commission Meeting Minutes—September 19, 2019 Page 2 Chair Lindahl asked if the lighting at Prairie Knoll should be on the discussion. Mr. Haas reviewed the budget items the Council has approved and stated the paving of the parking lot is scheduled 2021. Chair Lindahl would like this brought up for discussion at the joint meeting. Mr. Haas stated he will address the item under the 2020-2024 CIP. The Park Commission reached a consensus to not discuss charging fees to associations for field use at the joint meeting but would like to address this sometime during the winter months. Mr. Haas will bring back joint meeting items on October 3 with additional detail. No additional action is required. REVIEW OUTSTANDING ITEMS 1. Andover Community Center Advisory Board - Commissioner Butler provided updates on construction and parking at the Community Center. Commissioner Butler wanted the public to know that Purple Park is open and accessible by the trail that goes by the ballfield. Mr. Haas updated the Commission on access points to City Hall and the YMCA. 2. Completed Projects - none 3. On-going Projects — Mr. Haas provided updates on the Park Dedication Improvement Fund, the Sheriff's Department Report, and the Hills of Bunker Lake West Park irrigation project. 4. On-hold Projects—none 5. Items of Interest - Mr. Haas commented that he had not heard from the hockey association regarding extending warming house hours and he will bring the issue back to the Commission at the next meeting. Mr. Haas updated the Commission on the trails at Kelsey Round Lake and Andover Station North and indicated signs have been ordered so they can be placed along the trail to identify the state funding source for the trails once the trail is completed. Mr. Haas stated the trail at Bunker Lake West will be reconstructed with Kelsey Round Lake and Andover Station Parks in 2020. Commissioner Miskowiec inquired if existing trails that may need a new surface, will it need to be a complete tear out or just an overlay. Mr. Haas responded a complete reconstruction will be needed. 6. Parks Maintenance Update—Mr. Haas reviewed items listed in the staff report. Regular Andover Park& Recreation Commission Meeting Minutes—September 19, 2019 Page 3 CHAIR'S REPORT Commissioner McElhose asked about the park user fees and how she can get more information. Chair Lindahl explained that the Commission will be researching and discussing this during the winter months. Commissioner Perra was amazed at the speed in which Public Works Maintenance staff cleaned up storm damage. Commissioner Perra was at Andover Station North Ball Field Facility and there weren't recycling bins — Mr. Haas will make sure the Parks Maintenance crew get stop there and see if additional bins are needed. Chair Lindahl reported that fields are busy. ADJOURNMENT Motion by Butler, seconded by Marinello, to adjourn the meeting at 7:14 p.m. Motion carried on a 7-ayes, 0-nays, 0-absent vote. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. CITY OF -.:- ND(AVE • r,k. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D.Berkowitz,Director of Public Works/City Engineer' FROM: Todd J.Haas,Assistant Public Works Director SUBJECT: 6.Update of Joint Meeting with City Council, Cont. DATE: October 3, 2019 INTRODUCTION This item is regarding the agenda for the joint meeting scheduled with the City Council on Tuesday, October 22,2019. DISCUSSION The joint meeting is scheduled with the City Council which will start at 6:00 pm.Below are the items that will be discussed along with some detail regarding each of the items: A. Discuss Updating of the Park Dedication Study. As mentioned at the last meeting on September 19,2019 staff will be able to begin evaluating most current Existing and Future Facilities Chart(Exhibit D of the Park dedication Study)to see if the unit prices should be updated. Staff will also like to verify the acreage for each park. It will take some time to evaluate the chart and the acreage of each park. Once the chart and acreage has been updated,the next step is to determine the new park dedication fee once that Metropolitan Council staff and Andover City Staff can determine what the maximum population figures will be based on full build out of the City.Metropolitan Council has indicated to City staff that the projected population numbers may need to change. B. Discuss the 2020-2024 CIP for Parks.The City Council has adjusted the CIP. The Proposed CIP is now as follows: ❖ 2020.Projects anticipated are Kelsey Round Lake Park Trail Improvements and ASN lighting of the east field(No changes by City Council). ❖ 2021. Prairie Knoll Park north parking lot improvements is scheduled for 2021. Although the timing of this project has not changed,there has been concern by a couple Park Commissioners that this improvement should be delayed for a couple years or possibly removed from the CIP. City Council has expressed interest(see copy of meeting minutes from the August 27,2019 workshop)in paving the north parking sooner rather than later due to the parking issues that have been created at the south end of the park.Public Works staff is recommending that the north parking lot be paved as soon as it can due to the issues with vehicles spinning donuts in the parking and due to the dust when it is dry out. Staff has been discussing this with neighbors that live near the north end of the park and they would like the parking lot paved. ❖ 2022.No projects were identified so no changes by City Council. ❖ 2023.No projects were identified so no changes by City Council. ❖ 2024.Pine Hills North had been proposed by the Park Commission to curb and pave the existing parking lots. The City Council has removed the parking lot improvement from the CIP. Public Works staff would like to see this paved to the issues with vehicles spinning donuts in the parking. The parking lot also does get dusty from the vehicles driving in and out of the park. C. Discuss the 2020-2024 CIP for Playground Equipment Replacement for Parks. The playgrounds replacement schedule is as follows: ❖ 2020. Strootman Park and Hidden Creek North Park ❖ 2021. Sunshine Park and Hawkridge Park ❖ 2022.Prairie Knoll Park and Rose Park ❖ 2023.Wild Iris Park and Hills of Bunker Lake Park ❖ 2024.Hidden Creek East Park and Shady Knoll Park This item should be addressed with the City Council as a reminder that if the City wants to keep up with replacing playground equipment so the equipment does not get outdated, the City should be budgeting for 3 playground structures a year based on a 15-year life cycle of the equipment which is industry standard life expectancy of a commercial playground. This will require additional funding to keep up on the replacement of the playground equipment. Currently $100,000 is identified for each year in the proposed CIP. Attached are the meeting minutes of that discussion with the City Council back in October 24, 2017. D. Discuss the 2020-2024 New Trail Segment Improvements. The following trail segments are identified in the CIP over the next 5 years: ❖ 2020.ASN Trail Connection and Kelsey Round Lake Park. ❖ 2021.No trails are proposed. ❖ 2022.Crosstown Blvd NW from Xeon Street NW to 159th Avenue NW • 2023. Station Parkway from Thrush Street NW to Hanson Blvd NW • 2024.Verdin Street NW from 161'Avenue NW to 163rd Lane NW The ASN Trail Connection and Kelsey Round Lake Park trail improvement will be funded by a combination of MNDNR grants,park dedication fees and/or from the trail funds(see attachment). The Crosstown Blvd NW, Station Parkway NW and Verdin Street NW will be funded by the Trail Funds.The City Council did not make any revisions to the Park and Recreation Commission recommendation that was made by the Commission at the May 16,2019 meeting.For now the potential trail extension of the Coon Creek Trail from Prairie Road NW to Butternut Street NW and the Railroad Underpass Trail near the Winslow Cove development were not included in the CIP but they are both potential trail projects in the future which will be dependent on future development in the area. E. Discuss the 2020-2024 CIP for Trail Reconstruction Improvements in Parks. Currently there is 3 parks that are identified over the next 3 years. The trails are as follows: ❖ 2020.Hills of Bunker Lake West Park ❖ 2021.Kelsey Round Lake Park ❖ 2022.Tom Anderson Trail in Coon Creek Park ❖ 2023-2024.No other park trails have been identified for now.Potential projects will be based on annual condition inspections. The funding of these trail projects will be come from a combination of Capital Equipment Reserve, General fund and/or Road&Bridge Funds(see attachment). F. Discuss Mowing Area within Natural Areas Versus Irrigated Areas. This is an item that the Public Works staff would like to address with the Park and Recreation Commission Staff. Additional information will be provided at the meeting. If there are other items the Commission members would like discussed for the joint meeting,now is the time to bring them up so the entire Commission can determine if it should be added to the agenda. ACTION REQUIRED This item is regarding finalizing the agenda for the joint meeting scheduled with the City Council on Tuesday,October 22, 2019. Respectfully submitted, Todd J. Haas Attachmeyts: Updated 2020-2024 CIP for Parks;City Council me9trng minutes (2 pages) from August 27, 2019; 2020-2024 CIP for playground equipment replacements;✓✓City Council (joint meeting with Park Commission) meeting rotes of October 24, 2017 regarding 2018-2022 CIP discussion on playground equipment replacement; 2020-2024 CIP for new trail construction; 2020 CIP for trail reconstruction projects'( Fog. Item I CITY OF ANDOVER gamminommeinwiliroMmaiMMEMMIIMI Park Improvement Fund Projected Fund Balance Estimate 2019 2020 2021 2022 2023 2024 TOTALS Projected Sources of Revenue Park Dedication Fee-Residential Units 40 40 25 25 25 Park Dedication Fee-Residential($3,415/unit) $ 222,925 $ 136,600 $ 136,600 $ 85,375 $ 85,375 $ 85,375 $ 752,250 less: Contribution to Comm Ctr Expan (50%) - (111,463) (68,300) (68,300) (42,688) (42,688) (333,439) Donation/Contribution-Kelsey Round Lake Park 76,000 - - - - 76,000 Donation/Contribution-Lights at ASN - 90,000 - - - - 90,000 Capital Projects Levy-Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Revenues Available 237,925 206,137 83,300 32,075 57,687 57,687 674,811 Projected Commitments Irrigation Project-Small 40,000 40,000 Kelsey Round Lake Park-Trail Expansion 175,000 175,000 Andover Station North east field lighting 180,000 180,000 Prairie Knoll Park-Pave north parking lot 170,000 170,000 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Commitments 55,000 370,000 185,000 15,000 15,000 15,000 655,000 Revenues Over(Under)Expenditures 182,925 (163,863) (101,700) 17,075 42,687 42,687 Fund Balance as of December 31,2018 158,707 Fund Balance Brought Forward 341,632 177,769 76,069 93,144 135,831 Ending Fund Balance"" $ 341,632 $ 177,769 $ 76,069 $ 93,144 $ 135,831 $ 178,518 "Target-$50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park-tower rental fee $ 22,553 Chesterton Commons Park-Donation 1,076 $ 23,629 Fee Z Y!M e Andover City Council Workshop Meeting Minutes—August 27, 2019 Page 2 Councilmember Barthel asked if gravel roads would be considered for rural areas. Mr. Dickinson stated the policy decision previously made is for asphalt, noting that it's a quality of life issue. He reviewed the list of replacement equipment and the potential pedestrian tunnel under Crosstown Boulevard. He reviewed the proposed capital improvements related to water and provided details on the water meter replacement that may occur in the near future. He moved to pedestrian trails and provided details on reconstruction costs. He noted the Park and Recreation Commission has prioritized the list and confirmed that citizen complaints can be a part of that process. He provided additional details on the proposed street project areas and proposed intersection updates. Mayor Trude stated even marked crosswalks provide another level of alert to drivers. Mr. Dickinson stated the first round of selections has been made for the 2020 - 2024 street overlay program cycle, noting that staff is still working to identify additional roads. He provided details on cash flow and how road CIP projects would be funded. He provided details on the park improvement fund and identified projects. Mayor Trude asked if lighting would be included for the north parking lot at Prairie Knoll Park. Councilmember Bukkila stated that if lighting is added that would ruin the night sky. icor' Mr. Dickinson commented that lights can be put on timers, his understanding is there will be eS` some sort of security lighting. . !. 0` Mayor Trude commented it is difficult for people to find their way to their vehicles after games because of the darkness and therefore people are not parking in that location. Mr. Dickinson stated staff can work with Connexus Energy to install one or two security lights put on timers which would shut the lights off at a certain time. He noted that football and soccer seasons would be the games that would require night lighting. He reviewed details on the equipment fund and trail fund. He noted he would recommend a transfer of about$115,000 into the trail fund from the general fund to ensure there are sufficient matching funds available for the grant the City will receive for the trail along the WDE. He confirmed that all fund balances shown are current through the end of July. He noted the transfer to the trail fund would not need to occur until next year but could happen this year. Councilmember Barthel noted the remaining trail projects should be pushed out into the future until funds are available. Mr. Dickinson confirmed that would occur. Mayor Trude suggested the trail connection in Catcher's Creek be added to the list, as grant funds could be applied for. FOP M S Andover City Council Workshop Meeting Minutes—August 27, 2019 Page 3 Mr. Dickinson noted grants can still be applied for, even if a project is not included on the CIP. He provided an update on the Veterans' Memorial Project. He provided details on the capital equipment reserve and explained how funding gaps are filled in on different projects. Mayor Trude stated perhaps the Dalske Preserve boardwalk be pushed out a little. Councilmember Holthus referenced the Pine Hills North parking lot and asked if that needs to occur this year. 4 �` Mayor Trude commented she would be fine with the Pine Hills North lot remaining gravel. She ‘41/4 commented it is a very rural park. 6.01% Councilmember Bukkila stated she would also be fine delaying that improvement. Oti`'W Mr. Dickinson explained not all of Pine Hills North is considered park area and is an outlot area that has the potential to be repurposed in the future. Mayor Trude confirmed the consensus of the Council to delay the Pine Hills North parking lot improvement. Councilmember Barthel stated he would like the Dalske Preserve boardwalk pushed to 2025. Mayor Trude agreed. Mr. Dickinson commented the Open Space Advisory Commission would like to meet with the Council sometime in the near future. Councilmember Bukkila asked for an update on the golf course property. Mr. Dickinson provided details on the existing drainage swale, noting that BWSR would most likely allow the City to place a premanufactured bridge over that area of the trail. He noted staff could determine a cost. Mayor Trude stated that may be a better choice because it would be used by more people. Mayor Trude confirmed the consensus of the Council to push the Dalske Preserve boardwalk to 2025. Mr. Dickinson provided additional details on the building fund and utilities. He stated the predicted increase for the water rates would be one to 1.5 percent. He highlighted the sewer fund, noting that there would once again be a zero change in the sewer rates. He reported that both the water and sewer funds are healthy. He stated for the storm water utility fund, the rates are predicted to increase by five percent. Foe. ri M G Capital Plan 2020 thru 2024 Department Park&Rec-Operations City of Andover, MN Contact Asst.Public Works Director Project# 20-45000-01 Type Improvement Useful Life 15-20 Years ^* Project Name Replace/Repair Play Structures-Various Parks Category Park Improvements Priority 1 -High Description Total Project Cost: $500,000 The parks listed are in need of replacing the existing playground equipment and repairing the fall zones to achieve ADA accessibility. The proposed playground equipment improvements/rebuilds are as follows: 2020-Strootman Park and Hidden Creek North Park 2021 -Sunshine Park and Hawkridge Park 2022-Prairie Knoll Park and Rose Park 2023 -Wild Iris Park and Hills of Bunker Lake West Park 2024-Hidden Creek East Park,Oakview Park&Shady Knoll Park Justification Old equipment no longer meets ADA requirements,such as entrapments,fall zones and handicap accessibility.Working to bring the parks up to meet all safety requirements. Expenditures 2020 2021 2022 2023 2024 Total Equipment 100,000 100000 100,000 100,000 100,000 500,000 Total 100,000 100,000 100,000 100,000 100,000 500,000 Funding Sources 2020 2021 2022 2023 2024 Total General Fund 100,000 100,000 100,000 100,000 100,000 500,000 Total 100,000 100,000 100,000 100,000 100,000 500,000 Budget Impact/Other Less maintenance and will meet all safety requirements. i 4°4 FOP rTsM Andover City Council Workshop Meeting Minutes—October 24, 2017 Page 4 C. Update of the 2018-2022 CIP for Parks Chairperson Stenzel reviewed the 2018-2022 CIP with the Council. Mayor Trude asked if it is sustainable if they finish up the parks that had available land to be added for space for kids to play at the parks. Chair Stenzel asked if these would be open space areas for kids to run around in. D. Update on the 2018-2022 CIP for Playground Equipment Replacement Chairperson Stenzel reviewed the CIP for playground equipment with the Council. Mayor Trude asked if there has been talk about encouraging more recreation on the Rum River. Chair Stenzel stated they look at trends and discuss ideas in their workshops. Part of the holdup is they know they do not have money for all of the ideas they come up with. Commissioner Butler stated they try to do what they can with the resources they have. Commissioner Butler stated the large dollar amounts for parks shown in.the CIP is projected out over thirty years at a very conservative inflation rate. RECESS AND RECONVENE The Council recessed at 7:35 p.m. and reconvened at 7:45 p.m. Councilmember Knight left the meeting at 7:45 p.m. 2018 BUDGET DEVELOPMENT DISCUSSIONS Mr. Dickinson explained City Administration/Finance along with the department heads continue to work on the 2018 Annual Operating Budget Development process. Mr. Dickinson reviewed the Fire Department Duty Crew Program and the Community Center hiring need. There was Council discussion with staff about Public Works Union settlement and the City COLA and pay rates for the non-union employees. Mr. Dickinson stated recruitment is becoming more difficult,especially on the part-time side. He noted they are grasping at straws to staff the Community Center. There was continued discussion on staffing. ® Mr. Dickinson stated they review staffing and pay rates on an annual basis. Mr. Dickinson stated they are receiving a zero increase in 2018 for health insurance for the FOR crrrA Q Capital Plan 7��7 2020 thru 2024 Department Engineering MN City of Andover, Contact DPW/ City Engineer Project t! 20-41600-06 Type Improvement Useful Life 25 Years 0.1.10 Project Name New Pedestrian Trail and Sidewalk Segments g Category Improvements 11111.11111111111111111111101111111111111.1111111, Priority I -High Description Total Project Cost: $2,061,000 The City of Andover has an extensive trail and sidewalk system for pedestrians and bikers. Future planned trail and sidewalk connections provide key links within the existing system. The following segments are proposed to be constructed as funds become available: 2020 10'Bit.Andover Station North Trail Connection($230,000 total-Partial DNR Grant-$117,550) 8'Bit.Trail Kelsey Round Lake Park($175,000 total-DNR Grant max$76,000) 2022:8'Bit.Trail along Crosstown Blvd-Xeon Street to Rail Road Tracks($168,000) 8'Bit.Trail along Crosstown Blvd-Rail Road Tracks to 157th Ave($304,000) 8'Bit.Trail along Crosstown Blvd- 157th Ave to 159th Ave($250,000) 2023:8'Bit.Trail along Station Parkway-Thrush St to Partridge Cir.($74,000) 8'Bit.Trail along Station Parkway-Patridge Cir.To Hanson Blvd($185,000) 2024:8'Bit.Trail and Boardwalk along Verdin Street- 161st Ave to 163rd Lane($675,000) Justification Expansion of the City's trail and sidewalk system provides more recreational and exercise opportunities along with an alternative mode of transportation. These segments provide key connections to other existing trail and sidewalk routes. Expenditures 2020 2021 2022 2023 2024 Total Improvement 405,000 722,000 259,000 675,000 2,061,000 Total 405,000 722,000 259,000 675,000 2,061,000 Funding Sources 2020 2021 2022 2023 2024 Total Grant 193,550 193,550 Park Dedication Funds 99,000 99,000 Trail Funds 112,450 722,000 259,000 675,000 1,768,450 Total 405,000 722,000 259,000 675,000 2,061,000 Budget Impact/Other Annual inspection and sweeping;and general maintenance including bituminous patching,crack filling and fog sealing to maintain the high level of service to pedestrians. t u � '�. Rola zTaiM E, Capital Plan 2020 thru 2024 Department Engineering City of Andover, MN Contact DPW/ City Engineer Project# 20-41600-03 Type Improvement Useful Life 25 Years Project Name Pedestrian/Park Trail Reconstruction Category Trail Construction Priority 1-High Description Total Project Cost: $1,460,000 As the City's trail system ages and deteriorates,reconstruction of segments becomes necessary to maintain the high quality trail system that is so sought after in Andover. 2020:Hills of Bunker Lake West Park($140,000:$70,000 carryforward from 2019) 2021:Kelsey Round Lake Park($320,000) 2022:Tom Anderson Trail(Hanson Blvd to Bunker Lake Blvd)($370,000) 2023-2025 Projects based on annual condition inspections. Justification Many trail segments in the City are reaching 25+years in age. There are segments that are in need of reconstruction to help maintain the level of service expected in the trail system by residents. Expenditures 2020 2021 2022 2023 2024 Total Construction 70,000 320,000 370,000 220,000 230,000 1,210,000 Total 70,000 320,000 370,000 220,000 230,000 1,210,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Equipment Reserve 70,000 70,000 General Fund 320,000 50,000 60,000 430,000 Road&Bridge Funds 370,000 170,000 170,000 710,000 Total 70,000 320,000 370,000 220,000 230,000 1,210,000 Budget Impact/Other Reconstruction of trail segments in need will help reduce short and long term maintenance costs necessary to keep them serviceable. It will also improve the safety of the trail system. 1 -1 4 t .0.4 • Olt adtlft. CITY OF ND CSE ' 1685 CROSSTOWN BOULEVARD N . • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director '( SUBJECT: 7. Review Outstanding Items/Maintenance Update DATE: October 3, 2019 Issues list as of 9/27/19 UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD—Commissioner Butler.The east parking lot is now open. The west side parking lot and Tower Drive is currently under construction. First lift of asphalt is scheduled to be done in October. The City is planning on opening Tower Drive and Veterans Memorial Blvd NW at the same time by the end of October. COMPLETED PROJECTS— • Hills of Bunker Lake West Park Irrigation—The irrigation system and water service has been completed. The irrigation system will not be turned on until next spring. ON-GOING PROJECTS- • Update of Park Dedication Improvement Fund Quarterly Report—Item will be on the agenda in November. • Update of Quarterly Sheriff's Department Report on Park Patrol& Vandalism—Item will be on the agenda in November. ON-HOLD PROJECTS—None at the time. OTHER ITEMS OF INTEREST— • Update of Warming House Hours—The Andover Huskies Youth Hockey Association(AHYHA) has contacted staff and they have committed to providing volunteers on Monday's, Tuesday's and Thursday's for the additional half hour for the upcoming skating season. The new hours will be from 4 pm to 9 pm on weekdays when school is in session. • Kelsey Round Lake Park(Outdoor Recreation Grant)—As mentioned previously, staff will be requesting to extend the contract with the MNDNR for another year due to concerns that have been raised by contractors which have indicated that they are booked for the remainder of the 2019 construction season. If the project were to be bid this summer, contractors have indicated that the City will see higher pricing of construction than normal. Staff has notified the residents to let them know that the project will be constructed in 2020. Due to the lack of maintenance funding that is available, the existing bituminous trail in the park will not be included with the new trail project and will need to be considered at a later date when maintenance funding becomes available. The existing trail within the park is in poor condition and is due for a new bituminous surface at some point. • ASN Trail(Local Trail Connection Grant)-- A fully executed contract from the MNDNR has been submitted to the City. Staff has completed the field surveying work. Staff is currently working on a draft plan. Staff has contacted the MNDNR about extending the contract for this project, but the City will not be able to do that with this type of DNR grant so the project will need to be completed by June 30, 2020. Staff has notified the residents to let them know that the project will be constructed in 2020. • Hills of Bunker Lake West Park Trail Reconstruction --The existing trail has deteriorated and is in need to be reconstructed. Due to the grades that need to be modified and retaining wall that will be necessary because of the grade changes,the cost of the construction will be higher than anticipated. The reconstruction of the trail is now back on for 2020 and will be done with Kelsey Round Lake Park Trail and ASN Trail as one bid package. • Update of Pedestrian Trails: The trails that are planned(2020) are as follows: ❖ 2020—Kelsey Round Lake Park Trail Extension. ❖ 2020—Andover Station North Trail Connection. ❖ 2020 -- Hills of Bunker Lake West Park Trail Trails that need to be reconstructed when funding becomes available are as follows: ❖ Kelsey Round Lake Park Trail • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility— The Commission will need to determine if you would like to have a meeting at one of the City parks in 2020. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 9/14/19 • Serviced all trash and recycling containers. • Mowed all parks,trails and preserves. • Continued irrigation repairs and adjustments. • Training of new full-time Parks employee who started on 9/9/19. • Started spreading new wood chips at Prairie Knoll playground. 9/21/19 • Serviced all trash and recycling containers. • Mowed all parks and athletic fields. • Swept grass clippings off some of the athletic fields. • Continued irrigation repairs and adjustments. • Irrigation installation along boulevard at new Veteran's Memorial. • Mowed Northwoods East grading/seeding project for first time. • Installed net at the East Football Field at Prairie Knoll Park.