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HomeMy WebLinkAboutSeptember 19, 2019 CITY 0 " ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting September 19, 2019 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Oath of Office/Newly Appointed Commissioner 3. Resident Forum 4. Approval of Minutes (8/15/19) 5. Agenda Approval 6. Update on Joint Meeting with City Council 7. Outstanding Items 8. 9. Chair's Report 10.Adjournment PARK AND RECREATION COMMISSION MEETING—AUGUST 15, 2019 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Lindahl on August 15, 2019, 7:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Jim Lindahl, Commissioners Ted Butler, Angela Marinello, Kathy McElhose, Mark Miskowiec, Dawn Perra and Jake Widmyer. Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES Motion by Widmyer, seconded by Miskowiec, to approve the July 18, 2019 Park Commission minutes as presented. Motion carried on a 4-ayes, 0-nays, 3-absent vote. AGENDA APPROVAL Motion by Widmyer, seconded by Miskowiec, to approve the agenda as proposed. Motion carried unanimously. CONSIDER THE 2019 APPLICATION FOR SCHEDULED USE OF RECREATION FACILITIES/10U FALL GOPHER STATE BASEBALL TEAM Assistant Public Works Director Haas reviewed the application submitted by the l0U Fall Gopher State Baseball Team for the use of Rose Park North Field on Sundays from September 8 through October 6 from 11 a.m. until 6 p.m. Motion by Marinello, seconded by Perra to approve the 2019 Application for Scheduled Use of Recreation Facilities/10U Fall Gopher State Baseball Team. Motion carried unanimously. Regular Andover Park& Recreation Commission Meeting Minutes—August 15, 2019 Page 2 CONSIDER ANDOVER FOOTBALL ASSOCIATION REQUESTS/PRAIRIE KNOLL PARK Assistant Public Works Director Todd Haas presented two requests by the Andover Football Association (AFA) for changes at Prairie Knoll Park regarding parking along 146th Lane NW and security lighting. The AFA would like the City to consider allowing parking along the north side of 146th Lane NW west of Prairie Road NW. Mr. Haas stated staff is not recommending taking out the no parking signs due to the narrowness of the road. The existing street is 24 feet wide and allowing parking on the north side of the street would create congestion and have an impact for emergency vehicles accessing the area. Commissioner Butler agreed with the narrow street; however, stated there are parks with similar issues and parking is allowed. Mr. Haas responded that the streets in those areas are a little wider in that area — 32 feet vs. 24 feet. Commissioner Miskowiec stated that since there have been so many complaints regarding the area that taking away no parking signs would create more issues. It was the consensus of the Commission to leave the street parking as is. Mr. Haas went through the light proposal, locations and costs. The estimated cost for lights ranges from $2500 to $5000 per light. Since lighting improvements are not identified in the Capital Improvement Plan (CIP) Funding, the Park and Recreation Commission could authorize use of the 2019 Park Dedication miscellaneous funds for this project. Chair Lindahl would prefer people park in the north parking lot and add lighting to see if that encourages them to park there. Commissioner Perra asked about AFA contributing funds for the light. Chair Lindahl stated this wasn't a field upgrade, but a safety concern, so the AFA would not be asked to contribute. If lighting works, Chair Lindahl would look at paving the north lot and potentially adding another light. Motion by Butler, Seconded by Perra, to add a light at Prairie Knoll Park along the Trail from the field to the parking lot funded out of the 2019 Park Dedication Miscellaneous Funds. Motion carried unanimously. REVIEW OUTSTANDING ITEMS Commissioner Butler updated the Commission on the Community Center Expansion. He stated that parking will be difficult for basketball and hockey during the winter months, but this is temporary. Commissioner Butler recommended interested individuals follow the Community Center page on Facebook for regular updates about programs and construction updates. Commissioner Butler stated the YMCA Committee reviewed the Regular Andover Park& Recreation Commission Meeting Minutes—August 15, 2019 Page 3 2020 operational budget and user fees and were recommending to Council a 2 — 2.5% increase over 2019 costs. Mr. Haas reviewed On-Going Projects, Other Items of Interest, and the Weekly Parks Maintenance Update. Mr. Haas reported on the outdoor hockey rink and asked the Commission to think about staying open until 9 p.m. for the 2019-2020 season. Mr. Haas will be contacting Andover Huskies Youth Hockey Association(AHYHA) about keeping the warming houses open later since they have volunteers that work the warming houses on Monday's, Tuesday's and Thursday's. Mr. Haas showed the Commission a photo of one of the exercise equipment at Andover Lions Park that is no longer available for parts. Mr. Haas asked the Commission if they would like it replaced or just removed. It was the consensus of the Commission to remove the equipment and see what the public feedback was. If there is support, Commission will consider replacing it. CHAIR'S REPORT Commissioner McElhose introduced herself as a new Commissioner and was welcomed by Chair Lindahl. Commissioner Widmyer announced that there is an inflatable video screen owned by QCTV and asked if there were any plans to use it. Commissioner Butler stated the Community Center/YMCA staff is considering using it for future events. Chair Lindahl wished the Coon Rapids-Andover Little League (CRALL) team good luck in the Little League World Series Tournament. ADJOURNMENT Motion by Miskowiec, seconded by Butler, to adjourn the meeting at 7:33 p.m. Motion carried unanimously. Respectfully Submitted, Shari Kunza, Recording Secretary TimeSaver Off Site Secretarial, Inc. ckCITYOF NDVyE rw`' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park&Recreation Commission CC: David D. Berkowitz,Director of Public Works/City Engineer FROM: Todd J. Haas,Assistant Public Works Director SUBJECT: 6.Update of Joint Meeting with City Council DATE: September 19, 2019 INTRODUCTION This item is regarding establishing an agenda for the joint meeting scheduled with the City Council on Tuesday, October 22, 2019. DISCUSSION The joint meeting has been scheduled with the City Council which will start at 6:00 pm. To date the following items are on the agenda to be discussed: • Discuss the updating of the Park Dedication Study • Discuss the 2020-2024 CIP for Parks • Discuss the 2020-2024 CIP for Playground Equipment Replacement Other items that the Park and Recreation Commission may want to consider for discussions are as follows: • Update of the Trails CIP(Kelsey Round Lake Park, ASN Trail Connection and along with others). • Update on interior park trails that are due to be reconstructed. • Discuss Fee for Use of Fields by Groups/Organization/Associations(consensus by the City Council at last year's joint meeting was there was not enough in favor of a fee). If there are other items that you would like discussed,please bring it up during the meeting and if directed by the Commission can be added to the agenda. There will be a meeting on October 3, 2019 to finalize the list and address each of the items in more detail so the Commission is prepared for the joint meeting. ACTION REQUIRED This item is regarding establishing an agenda for the joint meeting scheduled with the City Council on Tuesday, October 22, 2019. Respectfullyulsubmitted, Todd J.Haas Attachments: Updated 2020-2024 CIP for Parks; Meeting minutes from 2018 Joint Meeting with City Council regarding fee for use of fields CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 2019 2020 2021 2022 2023 2024 TOTALS Projected Sources of Revenue Park Dedication Fee-Residential Units 40 40 25 25 25 Park Dedication Fee-Residential($3,415/unit) $ 222,925 $ 136,600 $ 136,600 $ 85,375 $ 85,375 $ 85,375 $ 752,250 less: Contribution to Comm Ctr Expan (50%) - (111,463) (68,300) (68,300) (42,688) (42,688) (333,439) Donation/Contribution-Kelsey Round Lake Park 76,000 - - - - 76,000 Donation I Contribution-Lights at ASN - 90,000 - - - 90,000 Capital Projects Levy-Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Revenues Available 237,925 206,137 83,300 32,075 57,687 57,687 574,811 Projected Commitments Irrigation Project-Small 40,000 40,000 Kelsey Round Lake Park-Trail Expansion 175,000 175,000 Andover Station North east held lighting 180,000 180,000 Prairie Knoll Park-Pave north parking lot 170,000 170,000 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Commitments 55,000 370,000 185,000 15,000 15,000 15,000 655,000 Revenues Over(Under)Expenditures 182,925 (163,863) (101,700) 17,075 42,687 42,687 Fund Balance as of December 31,2018 158,707 Fund Balance Brought Forward 341,632 177,769 76,069 93,144 135,831 Ending Fund Balance" $ 341,632 $ 177,769 $ 76,069 $ 93,144 $ 135,831 $ 178,518 *'Target-$50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park-tower rental fee $ 22,553 Chesterton Commons Park-Donation 1,076 $ 23,629 0 Andover City Council Workshop Meeting Minutes—August 28, 2018 Page 6 Mr. Haas reviewed other association storage areas in the City and their requests. F. Discuss Fee for Use of Fields by Groups/Organizations/Associations Chair Lindahl updated the Council on field fees. He stated there have been positive and negative thoughts on this. They are trying to be in line with what adjacent cities are doing and want to also try to keep the fields at a high level for competition. He stated they have been talking about possible charges of$10-$25 per participant and more for non-residents. He stated this is not one of his drives right now but thought it may be something they will continue to look at. He stated if they do this he would want to make sure they identify what the extra money is going for, specific to park maintenance,irrigation, lighting, fence replacement or whatever it would be used for,so the associations know it is not just going into the General Fund. Commissioner Perra stated they talked about the possibility of the fee going to improvements such as irrigation. Commissioner Miskowiec stated the associations are the main users of the fields and he thought they should participate in helping keep them up. The Council and Commission discussed a user fee and it was determined there would not be a consensus in favor of a fee at this time. Councilmember Knight asked if they asked the Association for help with maintenance and not bring up money. Chair Lindahl thought they already were doing this. Mr. Berkowitz stated baseball does not donate money,they do give the City a yearly amount to use and what is not used is reimbursed back to the association. Mr.Dickinson updated the Council and Commission on the City Campus expansion. RECESS&RECONVENE The City Council recessed at 7:55 p.m. The City Council reconvened at 8:03 p.m. Mr. Berkowitz thanked Mr. Haas and Mr. Grode for their hard work on the Park & Recreation Commission information. DISCUSS REMOTE CONTROL DIRT TRACKJMEDL4N OF EAGLE ST.NW Mr.Berkowitz explained resident Brandon Dobratz, 15950 Eagle Street, has proposed to convert the island median on Eagle Street to a radio-controlled dirt race track. He introduced Mr. Dobratz who made a presentation to the City Council. Mayor Trude stated she has seen the median and it is a mess. She indicated Mr. Dobratz was the © first person to come forward with a possible plan for the island. She thought Mr.Dobratz will run into issues with the neighbors on maintenance of the island. Mr. Dobratz indicated this is something outside of a park but something fun and exciting. Mayor Trude stated she liked the idea ITV O F ND OVE ' s ,•: 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas,Asst. Public Works Director SUBJECT: 7. Review Outstanding Items/Maintenance Update DATE: September 19, 2019 Issues list as of 9/13/19 UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD—Commissioner Butler. Parking lot construction is underway. The east parking lot is open. The west side parking lot is under construction but will not be completed until summer of 2020. COMPLETED PROJECTS— • ON-GOING PROJECTS- • Update of Park Dedication Improvement Fund Quarterly Report—Item will be on the agenda in October. • Update of Quarterly Sheriff's Department Report on Park Patrol & Vandalism—Item will be on the agenda in October. • Hills of Bunker Lake West Park Irrigation-The water service has been completed. Parks Maintenance Department staff has been working on finishing up on the remaining items (electric service and controls). The irrigation system will not be turned on until next spring. ON-HOLD PROJECTS—None at the time. OTHER ITEMS OF INTEREST— • Update of Warming House Hours—Staff has sent an e-mail to the Andover Huskies Youth Hockey Association (AHYHA) to see if they are willing to provide volunteers for an additional half hour. The proposed new hours that are being considered would be from 4 pm to 9 pm. Hours during the last half of the 2018-2019 season were changed to 4 pm to 8:30 pm (previously closed at 8 pm) during the weekdays and from 1 pm to 8:30 pm (previously closed at 8 pm) on weekends and on school holidays. Staff has requested AHYHA to respond by September 18, 2019. • Kelsey Round Lake Park(Outdoor Recreation Grant)—As mentioned previously, staff will be requesting to extend the contract with the MNDNR for another year due to concerns that have been raised by contractors which have indicated that they are booked for the remainder of the 2019 construction season. If the project were to be bid this summer, contractors have indicated that the City will see higher pricing of construction than normal. Staff has notified the residents to let them know that the project will be constructed in 2020. Due to the lack of maintenance funding that is available, the existing bituminous trail in the park will not be included with the new trail project and will need to be considered at a later date when maintenance funding becomes available. The existing trail within the park is in poor condition and is due for a new bituminous surface at some point. • ASN Trail(Local Trail Connection Grant) -- A fully executed contract from the MNDNR has been submitted to the City. Staff has completed the field surveying work. Staff is currently working on a draft plan. Staff has contacted the MNDNR about extending the contract for this project,but the City will not be able to do that with this type of DNR grant so the project will need to be completed by June 30, 2020. Staff has notified the residents to let them know that the project will be constructed in 2020. • Hills of Bunker Lake West Park Trail Reconstruction -- The existing trail has deteriorated and is in need to be reconstructed. Due to the grades that need to be modified and retaining wall that will be necessary because of the grade changes, the cost of the construction will be higher than anticipated. Due to the lack of maintenance funding that is available,the existing bituminous trail in the park will not be included with the new trail projects (Kelsey Round Lake Park and ASN Trail) and will be considered at a later date when maintenance funding becomes available. • Update of Pedestrian Trails: The trails that are planned (2020) are as follows: ❖ 2020—Kelsey Round Lake Park Trail Extension. ❖ 2020—Andover Station North Trail Connection. Trails that need to be reconstructed are as follows: • Hills of Bunker Lake West Park Trail ❖ Kelsey Round Lake Park Trail • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility— The Commission will need to determine if you would like to have a meeting at one of the City parks in 2020. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 8/10/19 • Serviced all trash and recycling containers. • Mowed all parks and athletic fields. • Groomed all ballfields. • Continued irrigation repairs and adjustments. • Set up for ABA Tournament at ASN on 8/9. • Continued installation of new irrigation system at Hills of Bunker West Park. • Installed new handrail on Crosstown Boardwalk. • Started Northwoods East project to regrade ballfield(outfield). 8/17/19 • Serviced all trash and recycling containers. • Mowed all parks, athletic fields, trails and preserves. • Continued irrigation repairs and adjustments. • Groomed all ballfields. • Continued installation of new irrigation system at Hills of Bunker West Park. • Completed installation of new handrail on Crosstown Boardwalk,which opened 8/12/19. • Continued Northwoods East project to regrade ballfield(outfield). • Started late-Summer fertilizer application at Timber Trails and Fox Meadows Parks. • Removed damaged elliptical exercise machine from Andover Lions Park. • Parks Supervisor conducted interviews for open Parks Maintenance Worker position. 8/24/19 • Serviced all trash and recycling containers. • Mowed all parks and athletic fields. • Continued irrigation repairs and adjustments. • Continued installation of new irrigation system at Hills of Bunker West Park. • Completed the grading and seeding of the Northwoods East project. • Continued late-Summer fertilizer application of Parks. • Repaired bare spots on athletic fields with sod or seed. • Smoothed gravel parking lots in parks. • Put away ABA supplies from fields that will not be used for Fall baseball. • Put up fencing for ABA tryouts. 8/31/19 • Serviced all trash and recycling containers. • Mowed all parks and athletic fields. • Continued irrigation repairs and adjustments. • Continued late-Summer fertilizer application of Parks. • Took down fencing from ABA tryouts at ASN. 9/07/19 • Serviced trash and recycling containers, as needed. • Mowed all parks and athletic fields. • Continued irrigation repairs and adjustments. • Continued late-Summer fertilizer application of Parks. • Completed tree and limb removal from storm on the night of 9/2/19.