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HomeMy WebLinkAboutJune 6, 2019 C TI T Y �lO F .2. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting June 6, 2019 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/16/19) 4. Agenda Approval 5. Consider Request from Andover Baseball Association/Andover Station North Ball Field Facility/Lighting of East Ball Field, Cont. 6. Consider 2020-2024 Park Capital Improvement Plan, Cont. 7. Outstanding Items 8. 9. Chair's Report 10.Adjournment YE , .••�. CITY OF SAND 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park&Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J.Haas,Assistant Public Works Director SUBJECT: 5. Consider Request from Andover Baseball Association/Andover Station North Ball Field Facility/Lighting of East Ball Field,Cont. DATE: June 6, 2019 INTRODUCTION The Park and Recreation Commission is to continue discussing the request by the Andover Baseball Association (ABA)to install lights for the east field at Andover Station North Ball Field Facility. DISCUSSION Attached is additional statistics for age levels of 12U and 13U for the years 2018 and 2019 for your review. With the increase in number of players for this size field for this age group, lighting the field will help ABA keep up on the increasing interest in youth baseball in Andover. As mentioned at the last meeting, staff has determined that the estimate to light the east field would be approximately $150,000 to $180,000 which would include the cost of construction and design. ABA has indicated in the attached letter that they will be able to secure funds for up to $90,000. For informational purposes, the underlying property owner is the Andover Economic Development Authority (EDA). If the field lighting project is recommended to move forward by the Park and Recreation Commission as part of the Capital Improvement Plan,approval will be required by the EDA. BUDGET IMPACT If the Commission would like to move forward with the project, this will need to be identified in the Capital Improvement Plan. The Commission will need to identify what year the project should be done but the earliest for the work to be done would be in 2020. The City's portion of the project would be funded through Park Dedication funds. ACTION REQUIRED The Park and Recreation Commission is to consider recommending approval of the request by the Andover Baseball Association for the installation of lights for the east ball field at Andover Station North Ball Field Facility. Respectfully submitted, f'- //(4144 Todd J. Haas Cc: Amy Novak,Andover Baseball Association President (copy sent by e-mail) Attachments: Letter from ABA; Location map To:Todd Haas (City of Andover) 5/28/19 Regarding: Lightening of ASN East This letter is response to the ongoing discussion regarding procuring lights on the ASN East field. Andover Baseball Association will be able to secure funds for up to$90,000,for half of the cost of the lights on the ASN East field. The statistics for age levels of 12u and 13u in the years of 2018 and 2019 are below for review. Thanks, Amy Novak Andover Baseball President 12u 2018 2019 Inhouse 33 16 Travel 24 24 Total 57 40 13u 2018 2019 Inhouse 23 46 Travel 24 36 Total 47 82 HECE V MAY 2 8 2019 f. C: BY: ?Or- A der Stion North Bal,Field Facility 142nd Ln 9 I I I' D ( 2102 2066 2022 N 2I I 2I� L� 3 7 67 2031 3 I 142nd A,, NW > co 2116T-2080l-- 2040 =0 A3' Z.I. I 2089 14435 .1st LI NW v 21OI 1211119� 2083 I 12104 2111 12ED OAKS r 14045 •. 1401 �. EAST pAe" 2110 14643--,7_, 14024 iH14021 -- 1823 1671 141.035 ANDovER $r- r(o/V Noss m ' r 14015 NI401I1 1957 g�Lt.FtELD FAG(1..iry 9�d LW _11'4001 3 ■ 2053 ..� "�`t 1• 1730 ■ EI 13959 14p ,„ nw lau St N1' �; 2060��1 13949 1952;'%qvr. 1750 R. 2039 Sr `' 2052 13939 _____fr fill v 2077 2844 13929 = 1889 13901 ,, 2053 I , 13919 `'� 1917 ,„ • ' 21044„, -13909 13913% 1397 'AV 13860 //'' • I ` 139th Pre cc NW N�.� \ ,-13885—:13839 IIIP c."5`/\ L_ 113829 I 1.3855 13875 I I V ' 13819 I 2105 2051 l 13817 —13818 1313th Av (�!(( 138I 02 • 13829 2110 I 2044 202'4 113793 1851 13809 1657 'llikt 13773 �... 13762 13797 . I J � X13753 13779— 2094 h 1777 13753 1635 unker Lake Blvd N- NW �.., ,:/4 Date Created: May 08, 2019 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. C I T Y 0 F -.1-�, . ND OVE ' -.. ', 1685 CROSSTOWN BOULEVARD N . • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2020-2024 Park Capital Improvement Plan, Cont. DATE: June 6, 2019 INTRODUCTION The Park and Recreation Commission is requested to consider the 2020-2024 Park Capital Improvement Plan (CIP). DISCUSSION This item was tabled from the last meeting to modify the Projected Fund Balance spreadsheet for the Park Dedication Fund. Attached is a projected fund balance sheet that has been modified by the Finance Department. The number of residential units has been increased to 50 (previously was 25 units) for the year 2019 and the number of residential units has been increased to 40 units (previously was 25 units) for both years 2020 and 2021. The number of units for years 2022-2024 was not modified and remains at 25 residential units per year. The contribution that was recommended by the Park and Recreation Commission towards the Community Center was increased for 2020 and 2021 since it was determined that 50%of the park dedication received for each year would go towards the Community Center expansion if that project moves forward. The target date for draft CIP is June 7th. The Andover Station North east ballfield lighting (estimated cost at $180,000)has been identified in 2020. If the project is approved by the City Council later this fall, staff will notify the electrical engineering consultant to begin preparing plans and specifications so the project could be bid early in 2020. 2020 • Andover Station North East Ballfield Lighting- $180,000 • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2021 • Prairie Knoll Park Parking lot with curb - $170,000 • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2022 • No projects identified. • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2023 • No projects identified. • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2024 • Pine Hills North/Parking lot with curb - $120,000 (Note: The total cost for paving the parking lots is estimated at$400,000. The remaining balance needed to fund the improvements is $280,000 and has been identified in the current CIP to be funded by the Capital Equipment Reserve). • Annual Misc. Projects - $15,000 (no recommended changes from staff). There are two (2) park improvement projects identified on the spreadsheet scheduled for 2019. The 2 projects anticipated are as follows: • Kelsey Round Lake Park (new) -- $152,000 (estimate) As you know, there will be a new trail expansion constructed on the westly portion of the park. The improvement project will be funded by a combination of MNDNR Grant funds and park dedication funds. Note: Staff is looking at receiving an extension from the MNDNR for 1 year due to concerns that have been raised by contractors on costs. The contractors have indicated to City staff that they have full season scheduled already so the contractors are pretty much lined up for projects for the rest of the construction season. Therefore, based on what staff is hearing, we are anticipating higher than normal bids. • Hills of Bunker Lake West Park (new) -- $40,000 (estimate). A new irrigation system will be installed along with a new municipal water service connection and irrigation controls. BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of$50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to consider the 2020-2024 Parks Capital Improvement Plan. Respectfully submitted, '/*//14414 Todd J. Haas ✓ Attachments: Location maps of the 3 projects (ASN, Prairie Knoll Park, pnd Pine Hills North); Draft 2020-2024 Park Improvement Fund Projected Fund Balance Sheet✓ eANver Station North Ballfield Facility ,.nd n 141NUIP I AVEA4m T 192 2040 l J20 " 2082 2094 1 14435 I 95 20 / 140th Ln 2083 21012 I BRED OAKS+EAS 2061,p 1 14038 0 , �:tiu i . 1671 1402 �. III 14035 1401.1 "IPPV�� y 14019 1'4001 19✓LN r • c 053 13959 195 go)._ ._ 17501730 lay St w 2060.-U2039 13949 F 20 2� 13939 �I'.z !!:Ip3901 0205339 13913139TE 13885 `13839 osngc`'s�� f �13829 13875 13819 13817 210511 I lI/ 13802 = 13829 = 1204'4 202'4 11793 I I I 1851 13809 1657 G — 13 I H 'AVE- 13773 — 13763 13797 x,13 3 13779 2094 1777 IN I . 1635 Lake Blvd N - NW 1„ LAKE re. BLVD Bunker Lake Blvd NW •b er Lake Blvc NW 1966 'Ni:, 2000 1756 ,,8171 1714' 13650 I 1 I-1 Date Created: May 20, 2019 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. NixWI R Capital Improvement Plan (2022) Project Name: PRARIE KNOLL PARK N \lilt 148TH LN tO IIv r=a: OI—. 2 J a 0) n, D 3 O m' csi „):„.. .....: "IP 146TH LN Location Map LEGEND N �■ w _1 '- CI Project Location V, -' E , 1e ' ��y�� GI Lots/Parcels f'\ 11 ,, nn! In Park s i1 .. . . c .0 . : 0 Watera ,r ,.; _ h,, r, Right of Way d ,a =: tn 11 0 150 300 450 — _ . ; :rCity Limits rT_ €l (F- V r Feet94 Document Path:H:1GadatatEnglneenng1ProJecIs\CIP_2019_parks.trod ' TOVE Capital Improvement Plan (2020) Project Name: PINE HILLS NORTH ailliii pulpy; /BRIM 164TH_yJ Ave„ov fwd 163111:0-LN 11 Q I ... ., t IIId '4 b .162NDLN t , I- 4, II. G ■_ -- 161ST AVE y ■_ -- Pine HI111f: toME, V _Z160TH LN Location Map LEGEND ill .".r- w 10 Project Location �'� __ __y���jZ' Ezi Lots/Parcels w '� E ,rte_ li Park s . tt twit p., _ n� Water �'lill Li '144'''' G Right of Way —i� EI,- so 1 0 200 400 600 —iii -41 V ;�,'r, 10 City Limits tn, kt T+1 iiiiiIhric Feel 03 Document Path:H:\Gsdata\Engineering\PmjectslClP_2019yarks.mxd CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2019 2020 2021 2022 2023 2024 TOTALS Projected Sources of Revenue Park Dedication Fee-Residential Units 50 40 40 25 25 25 Park Dedication Fee-Residential($3,415/unit) $ 170,750 $ 136,600 $ 136,600 $ 85,375 $ 85,375 $ 85,375 $ 700,075 less: Contribution to Comm Ctr Expan (50%) - (68,300) (68,300) (42,688) 42,688 ( ) (42,688) (264,664) Donation/Contribution-Kelsey Round Lake Park 76,000 - - - - - 76,000 Donation/Contribution-Lights at ASN - 90,000 - - - - 90,000 Capital Projects Levy-Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Revenues Available 261,750 173,300 83,300 57,687 57,687 57,687 691,411 Projected Commitments Irrigation Project-Small 40,000 40,000 Kelsey Round Lake Park-Trail Expansion 152,000 152,000 Andover Station North east field lighting 180,000 180,000 Prairie Knoll Park-Pave north parking lot 170,000 170,000 Pine Hills North-Phase II Parking Lot w/Curb(30%Park Dedication) 120,000 120,000 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Commitments 207,000 195,000 185,000 15,000 15,000 135,000 752,000 Revenues Over(Under)Expenditures 54,750 (21,700) (101,700) 42,687 42,687 (77,313) Fund Balance as of December 31,2018 158,707 Fund Balance Brought Forward 213,457 191,757 90,057 132,744 175,431 Ending Fund Balance** $ 213,457 $ 191,757 $ 90,057 $ 132,744 $ 175,431 $ 98,118 **Target-$50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park-tower rental fee $ 16,445 Chesterton Commons Park-Donation 1,076 $ 17,521 C ITY OF .._. .. ND C}VE ' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer 0.18 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 7. Review Outstanding Items/Maintenance Update DATE: June 6, 2019 Issues list as of 5/31/19 UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD—Commissioner Butler. City Council will consider the awarding of the bids on June 4th. Staff will provide an update at the meeting. COMPLETED PROJECTS— • ON-GOING PROJECTS- • Update of Park Dedication Improvement Fund Quarterly Report—Next Quarterly report will be on the agenda in July. • Update of Quarterly Sheriff's Department Report on Park Patrol & Vandalism—Next Quarterly report will be on the agenda in July. • Hills of Bunker Lake West Park Irrigation—The irrigation will be done in 2019. Staff has already purchased the irrigation materials for the park. The water service, irrigation system, electric service and controls will be installed by independent contractors or by Parks Maintenance Department. • Timber River Park—Kameron Kytonen,Natural Resource Technician, is coordinating seeding of the area with the Parks Maintenance Department staff. • City Hall Park Complex#1 (Purple Park) Playground Equipment Replacement—The new equipment is scheduled for installation on Saturday, June 1st subject to the weather, with help from YMCA volunteers. Staff will provide an update at the meeting. The May 18th install date was canceled due to poor weather conditions. ON-HOLD PROJECTS—None at the time. OTHER ITEMS OF INTEREST— • City Hall Complex Outdoor Hockey Rinks/Timer for Lights —As mentioned at the March 18th meeting, more information is needed before a final decision can be made regarding the hours for being open. Later this summer, staff will meet with the Andover Huskies Youth Hockey Association (AHYHA)to look at a couple of ideas including the possibility of expanding the hours until 9 pm which is common with other Cities. Staff will also discuss with AHYHA about the continuation of volunteers to operate the warming houses on Monday, Tuesday and Thursday nights throughout next season. • Kelsey Round Lake Park(Outdoor Recreation Grant)—As mentioned at the last meeting, staff will be requesting to extend the contract with the MNDNR for another year due to concerns that have been raised by contractors which have indicated that they are booked for the remainder of the 2019 construction season. If the project were to be bid this summer, contractors have indicated that the City will see higher pricing of construction than normal. Staff will notify the residents to let them know that the project will be constructed in 2020. There is a good possibility that the existing bituminous trail in the park will be included with the new trail project and bid at the same time. The existing trail within the park is in poor condition and is due for a new bituminous surface. This existing trail was identified in the Capital Improvement Plan(CIP)to be reconstructed in 2020 therefore constructing both projects under the same contract may produce some cost savings. • ASN Trail (Local Trail Connection Grant) --A fully executed contract from the MNDNR has been submitted to the City. Staff has completed the field surveying work. Staff is currently working on a draft plan. Staff has contacted the MNDNR about extending the contract for this project, but the City will not be able to do that with this type DNR grant so the project will need to be completed by June 30, 2020. • Hills of Bunker Lake West Park Trail Reconstruction -- The existing trail has deteriorated and is in need to be reconstructed. Due to the grades that need to be modified and retaining wall that will be necessary because of the grade changes,the cost of the construction will be higher than anticipated. Due to concerns that have been raised by contractors which have indicated that they are booked for the remainder of the 2019 construction season,the project has been moved out to 2020. • Update of Pedestrian Trails—The trails that are planned (2020) are as follows: ❖ 2020—Kelsey Round Lake Park Trail Extension. ❖ 2020—Andover Station North Trail Connection. ❖ 2020—Hills of Bunker Lake West Park Trail Reconstruction ❖ 2020 —Kelsey Round Lake Park Trail Reconstruction(pending approval to determine if funds are available) • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility— The Commission will need to determine if you would like to have a meeting at one of the City parks in 2019. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 5/11/19 • Serviced trash and recycling containers. • Continue Spring irrigation startups. • Continue raking and grooming ballfields. Working on ballfield detail work at ASN • Smoothed some gravel parking lots. • Set up extra trash and recycling containers for NMSA soccer tournament. • Continue preparing Purple Park playground for upcoming installation. • Started mowing athletic fields with large capacity mowers. • One Parks employee attended Certified Playground Safety Inspector course/test. 5/17/19 • Serviced all trash and recycling containers • Mowed all parks, athletic fields, preserves and along trails • Groomed all ballfields • Smoothed all gravel lots • Continued Spring irrigation repairs and adjustments • Continued preparing Purple Park playground for upcoming installation • Started spraying pre-emergent herbicide around Park sign mulch beds • Started training in new seasonal employees 5/25/19 • Serviced all trash and recycling containers. • Mowed all parks, athletic fields and along trails. • Groomed all ballfields. • Continue spring irrigation repairs and adjustments. • Smoothed gravel parking lots prior to dust control application(CaCl2). • Completed spraying pre-emergent herbicide around Park signs,mulch beds and mulched around all Park signs. • Aerated and fertilized Fox Meadows and Timber Trails Parks.