HomeMy WebLinkAboutCC - June 4, 20191685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Tuesday, June 4, 2019
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (5/7/19 Regular; 5/21/19 Regular; 5/21/19 Closed; 5/28/19 Workshop)
Consent Items
2. Approve Payment of Claims — Finance
3. Approve Change Order #1/17-17/Crosstown Blvd. NW Trail (Boardwalk) — Engineering
4. Approve Change Order # 1/19-2/2019 Street Reconstruction—Engineering
5. Approve Termination Recommendation/Assistant Fire Chief - Administration
6. Approve Resolution Accepting Contribution/Andover Youth Hockey Association—Administration
7. Approve Donation Agreement with Andover Huskies Youth Hockey Association — Administration
8. Approve Park Exclusive Use Permit —Administration
Discussion Items
9. Public Hearing: Vacation of Drainage and Utility Easement — 2491 174th Ln NW, Adam Walker -
Planning
10. Consider Awarding Bid/17-26/Andover YMCA Community Center Expansion —Administration
11. Consider Calling for Sale of Bonds -Administration
Staff Items
12. Reschedule August 6th Council Meeting —Administration
13. Administrator's Report —Administration
Mayor/Council Input
Adjournment
C I T Y
NDO
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM : Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: June 4, 2019
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
May 7, 2019 Regular
May 21, 2019 Regular
May 21, 2019 Closed
May 28, 2019 Workshop
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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6 REGULAR ANDOVER CITY COUNCIL MEETING — MAY 7, 2019
7 MINUTES
8
9
10 The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie
11 Trude, May 7, 2019, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and Jamie Barthel
15
16 Councilmember absent: None
17
18 Also present: City Administrator, Jim Dickinson
19 Community Development Director, Joe Janish
20 Director of Public Works/City Engineer, David Berkowitz
21 Recreational Facilities Manager, Erick Sutherland
22 City Attorney, Scott Baumgartner
23 Others
24
25 PLEDGE OFALLEGIANCE
26
27 RESIDENT FORUM
28
29 No one wished to address the Council.
30
31 AGENDAAPPROVAL
32
33 Mayor Trude noted the supplemental information received:
34 Item #1 Ob - Approve appointment of Fire Technician
35 Item #11 - Additional communications received on the Community Center Expansion
36 Project
37
38 Motion by Holthus, Seconded by Barthel, to approve the Agenda as amended above. Motion
39 carried unanimously.
40
41 APPROVAL OFMINUTES
42
43 April 16, 2019, Regular Meeting: Correct as written.
44
45 Motion by Holthus, Seconded by Knight, to approve the April 16, 2019 Regular meeting minutes
46 as presented. Motion carried unanimously.
47
Regular Andover City Council Meeting
Minutes — May 7, 2019
Page 2
April 30, 2019, Special Meeting: Correct as written.
April 30, 2019, Board of Review Meeting: Correct as written.
April 30, 2019, Workshop Meeting: Correct as written.
Motion by Barthel, Seconded by Knight, to approve the April 30, 2019 Special meeting minutes,
the April 30, 2019 Board of Review meeting minutes and the April 30, 2019 Workshop meeting
minutes as presented. Motion carried unanimously.
9 CONSENTITEMS
10
11 Item 2 Approve Payment of Claims
12 Item 3 Award City Contract for Emerald Ash Borer (EAB) Injections/18-25/EAB Management
13 Program
14 Item 4 Order Improvement/Order Plans & Specs/18-33, Kelsey Round Lake Park Trail
15 Expansion & 18-34, Andover Station North Trail Connection (See Resolution R038-19)
16 Item 5 Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled
17 Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates (See
18 Resolution R039-19)
19 Item 6 Accept Resignation/Retirement of Barbara Wells — Administrative Assistant
20 Item 7 Approve Temporary Intoxicating Liquor License/Andover Lions/Fun Fest
21 Item 8 Approve Application for Exempt Permit
22 Item 9 Approve Purchase/Stump Grinder
23 Item 10 Approve City Code Amendment/Title 3-5 (Ordinance 492)
24 Item lob Approve Appointment of Fire Technician
25
26 Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried
27 unanimously.
28
29 PUBLIC HEARING — PROPOSED PROPERTY TAX ABATEMENTS FOR A COMMUNITY
30 CENTER EXPANSION PROJECT/CONSIDER APPROVAL OF RESOLUTION
31 APPROVING PROPERTYTAXABATEMENTS
32
33 City Administrator Dickinson explained a presentation will be made and then the City Council is
34 asked to hold a public hearing and consider approval of a resolution approving the use of tax
35 abatements in connection with the financing of the Community Center Expansion Project. He
36 explained staff and Ehlers & Associates are of the opinion the City should consider the abatement
37 of property taxes levied by the City on benefited properties within close proximity of the
38 Community Center. Mr. Dickinson stated the public hearing was noticed, identifying properties
39 within the proposed abatement area. He displayed a map depicting the abatement area and
40 explained that based on how the City's tax base is set up, the City taxes collected within the
41 identified area will pay for the Community Center expansion project. It was noted that any parcel
42 in a TIF District will be exempt from the tax abatement.
43
44 Mr. Dickinson stated the cost of the abatement is estimated not to exceed $18,200,000. This was
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Minutes —May 7, 2019
Page 3
an estimate that will be reevaluated based on the actual bids received and it will be adjusted
accordingly. The Council will need to determine that the benefits to the City of the abatement to
be at least equal to or exceed the cost to the City. Also the Council will need to find that granting
the abatement is in the public interest because it will provide or help acquire or construct public
facilities and will help provide access to services for residents of the political subdivision and, as
mentioned, properties included are not located in a TIF District.
8 Mr. Dickinson referenced the Minnesota Statutes 469.1812 — 469.1815 relating to tax abatement
9 and explained it uses property tax revenue from a geographic area to fund abatement eligible uses
10 such as a recreational facility. Tax abatement does not require consent from the abatement owners,
11 nor does it change their tax impact relative to other property taxpayers. Tax abatement is simply
12 a designation of taxes for an eligible purpose and is not an exemption from paying taxes.
13
14 Mr. Dickinson stated the abatement cannot exceed 10% of the City's net tax capacity or $200,000,
15 whichever is greater. He stated based on the City's 2018 net tax capacity, it could abate
16 approximately $3.1 million. Mr. Dickinson estimated the City will not use abatement financing
17 again for the next 15 years or when the original community center debt is paid.
18
19 Mr. Dickinson provided an overview of the project's components, noting the areas for parking,
20 points of access, entry, meeting room space on the first floor, sports complex (ice, turf, other
21 related activities), ice system, storage, change of the existing ice sheet (which will not be financed
22 by tax abatement), expansion of one court, crash space, teen usage, and dedicated senior activity
23 space. Mr. Dickinson displayed a floor plan and described the first and second floor uses. The
24 second floor will have dry floor training area, walking track, and smaller -sized meeting rooms.
25
26 Mr. Dickinson reviewed the project budget estimate of $17,849,782 and milestone schedule as
27 detailed in a previous meeting packet. If bids are favorable, the Council will consider the award
28 of the project on June 4, 2019 and if approved, construction could start in July 2019.
29
30 Mr. Dickinson repeated the main finding required of the Council that the project is in the public
31 interest, the benefits to the City are equal to or exceed the cost to the City, and it provides a public
32 facility for use by the public.
33
34 Todd Hagen, Ehlers & Associates, stated Mr. Dickinson did a good job of talking about the project
35 because there are a number of local sports facilities, other organizations, the public, and YMCA
36 who also use this facility. He stated on June 4', they will preplan the bond issue based on the bids
37 received. Mr. Hagen explained rates have been fairly low so generally speaking, there is a flight
38 to quality, which means people start to buy bonds and that results in lower bond prices and interest
39 rates to the issuer. He stated they looked at various financing options, and this type of financing
40 is not new to Andover as it was used in 2012 to refinance the 2006 and 2007 lease revenue bonds,
41 which saved over $4 million.
42
43 Mr. Hagen stated the City recently financed $10 million for the Public Works project and a rating
44 report was conducted. Standard & Poors, at that time, gave Andover a bond rating of AA+, which
Regular Andover City Council Meeting
Minutes — May 7, 2019
Page 4
1 is due to the City's strong economy, strong management, budgetary performance, and strong
2 reserves. As a result, many will compete for these bonds and a lot of interest will be created. Mr.
3 Hagen explained the City's market value grew by 6.6% and its net tax capacity has grown by
4 28.7% from 2014 to 2018. As the City's market value grows, taxes will follow suit the other way.
5 He noted the City's debt is very low at this point so Standard & Poors was told the City may issue
6 $18 million for this project and Standard & Poors indicated that additional debt would not change
7 the City's AA+ rating. Mr. Hagen commented on the City's debt service ratio as compared to
8 other governmental agencies, noting it is at 11.9% and the new debt will not increase it too much.
10 Mr. Hagen commented on the healthy number of building permits the City issues each year, which
11 increases the City's market value. He noted if bonds need to be issued, it is a good market to
12 consider today.
13
14 Mayor Trude reviewed the process that will be followed during the public hearing, noting those
15 interested in speaking have written down their name and address. If more residents are interested
16 in speaking, they can add their name. Mayor Trude asked those speaking to limit their comments
17 to three minutes so all can be heard.
18
19 Motion by Bukkila, Seconded by Barthel, to open the public hearing at 7:27 p.m. Motion carried
20 unanimously.
21
22 Jan Rachel, 1320 137h Lane NW, 30 -year resident, stated she is a pickleball advocate and supports
23 the addition of pickleball courts as they have outgrown the current facility. She explained they
24 want to be more active and social and pickleball is a growing sport. The pickleball program will
25 bring 300 people into Andover for a tournament this coming weekend, which will bring in business
26 for the City. She volunteers to teach pickleball and all are then welcome to play on the courts,
27 which has a charge. Last year it raised about $40,000. Ms. Rachel stated they can currently only
28 accommodate 36 so they have to modify the sport by shortening the game to let everyone play.
29 She stated this sport brings in people from all over, they pay to play pickleball, and then they stop
30 at local businesses, which brings in revenue to the community. Ms. Rachel stated there is a lot of
31 interest and that's because they offer pickleball skills and drills. She noted they also need outdoor
32 courts but there are none in Andover, so those players go Coon Rapids and Anoka. Ms. Rachel
33 stated as residents age, more move to pickleball so the demand is there.
34
35 Wayne Vistad, 3046 169`h Lane NW, stated he was in real estate for 31 years and saw the extreme
36 of a downfall and a rapid increase. He noted currently, only 50% of the population can own a
37 home but that will top out and then go down. Mr. Vistad asked with this project, how much are
38 the Andover taxpayers going to pay because their taxes in the last three years have increased 30-
39 35%.
40
41 Brenda Clausen, 941 140'h Lane NW, asked about the cost per household over the life of the bonds.
42 She stated she has heard $3,000 to $3,500, which is upsetting to her. She asked why she wasn't
43 told sooner before this became a `done deal.' Ms. Clausen asked who on the Council voted for
44 this project.
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Minutes —May 7, 2019
Page 5
Mayor Trude and City Attorney Baumgartner described the public hearing process for the public
to make comment and indicated it is more efficient for questions raised to be answered by staff
after the public hearing is closed.
5 Cindy Ingelin, 961 1401h Lane NW, 11 -year resident, stated she was happy to hear of the City's
6 good financial situation. She stated the people she knows feel this big of a project should have
7 gone to a vote even if it didn't have to. That is what people are concerned about and feel there
8 should have been more notification and information provided.
9
10 Don Legge, 14417 Vintage Street NW, 40 -year resident, stated this should have been brought up
11 to the people for a decision. He stated there are no figures on the break even or how much the
12 arena will be rented out. He believed the people need to know those figures before the Council
13 should vote approval or disapproval. Mr. Legge stated his situation is the approval on this project
14 is his vote against them in the next election.
15
16 Jolene Alger Hansen, 13676 Marigold Street, stated she called Mayor Trude after the Fox 9 report
17 and described the conversation from her perspective.
18
19 Mayor Trude explained this meeting is not a personal attack opportunity and asked Ms. Alger
20 Hansen to change her comments and address the topic under consideration, the public abatement
21 bond or the Community Center.
22
23 Ms. Alger Hansen stated she will speak to the 17% increase in her property tax including the
24 taxation of the hockey rink, which she did not expect when she purchased her house three years
25 ago. She doesn't know why the 28% increase in the City's tax evaluation does not result in her
26 taxes going down. Ms. Alger Hansen stated the Mayor may have more discretionary income than
27 she does but a 17% increase is too much to expect of her. As to the public interest, Ms. Alger
28 Hansen asked what this project does for her or any who are not part of the Andover school district,
29 which is a measurable group. She stated they have to pay Andover taxes but do not receive the
30 benefits and a 17% tax increase in four years is simply too much.
31
32 RECESS & RECONVENE
33
34 Mayor Trude indicated Ms. Alger Hansen's comments continue to be a personal attack and called
35 a recess at 7:48 p.m. The meeting was reconvened at 7:53 p.m.
36
37 Kevin Harding, 1493 154`h Avenue NW, stated $10 million for the Public Works facility is a need
38 but $18 million for a glorified hockey arena is not. He stated he sent questions to the
39 Councilmembers. He stated the Mayor made a case and when asked why it didn't go to a vote,
40 the Mayor explained the financing used did not need a resident vote because it was not an education
41 bond. Mr. Harding stated he felt it should be voted on by the people because he does not know if
42 the hockey arena and pickleball courts are needed. He believed the Council was skipping the
43 voter's rights on $18 million (without cost overruns), plus there will be upkeep and the user fees
44 will not cover the cost to run this, much less build it and eventually they will have to pay to tear it
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 6
down Mr. Harding asked the Council how many think they will be here after the next election.
He stated this is a luxury item and the people should vote on it since it is taxpayer's money and
coming from resident's pockets, and then some. He believed it will be a cost on Andover's
residents for 20 years, noting the constituents put the Council in office.
6 Merlyn Prochniak, 2941 1415 Avenue NW, listed the basic infrastructure of the City and stated
7 other items are not necessary or crucial needs but desired wants. His concern is with streets that
8 need to be repaired and replaced. He complimented the Street Department for trying to keep up,
9 as they do a good job. Mr. Prochniak stated out of the 140 miles he traveled, 100 miles have to be
10 fixed and he does not know when or how it will happen or if it will be done right. He noted a
11 temporary patch is only temporary and he thinks it is a safety concern when the streets are this bad
12 in some spots. Mr. Prochniak stated the City needs to fix the streets and that should be a priority
13 before anything else happening. Mr. Prochniak thought a few on the Council had a different
14 priority and no matter how it is addressed, it will raise taxes. He suggested the people be asked
15 whether they want their streets fixed or the new Community Center.
16
17 Ben Riechers, 15844 Martin Street NW, stated this should have been a referendum, noting there
18 is a lot of tension in Andover because people didn't get a chance to vote. He pointed out that even
19 little kids are in the middle of a grown-up fight since it wasn't voted on. Mr. Riechers stated no
20 matter how this goes, go home and hug your family and remember what is important. He believed
21 without the accountability of a referendum, it gives unlimited delegation to the Council for
22 unlimited debt that the lenders will lend. He referenced the League of Minnesota Cities handbook
23 on financing and lending and commented on the City's bonds issue debt that is backed by the full
24 faith and credit of the City's taxpayers. He asked why we are not having a referendum as this is
25 the largest capital expenditure project in the history of Andover, not counting the Public Works
26 facility. He stated you would think they would apply the Statutes specifically created for capital
27 improvement spending and use capital improvement bonds. But instead, the Council is using a
28 general obligation abatement bonds, which also applies the full faith and credit of the residents.
29 Mr. Riechers noted capital improvement bonds require the improvement to be in the Capital
30 Improvement Plan (CIP) and allows citizens to petition for a referendum. However, tax abatement
31 bonds do not have any of those protections.
32
33 Larry Schalo, 4208 1615 Lane NW, stated he attended three other meetings and Councilmembers
34 Knight, Holthus, Barthel, and Mayor Trude voted for this and Councilmember Bukkila did not.
35 He stated he found out the Community Center loses $200,000 a year and the taxpayers pay for it.
36 Also not addressed, are the taxes against our businesses, $10,000 to $15,000 per property which
37 we all pay for every time we buy something from the business. Mr. Schalo thought a small part
38 of the community would use the ice rink, which has not been brought up. He stated resident's
39 property taxes will weigh heavily on him and the rest of us but no one realizes that businesses can't
40 absorb a tax increase. Instead, the community absorbs it in the cost of their purchase from the
41 business. Mr. Schalo stated that puts stress on everybody. He asked the Council to consider the
42 expenditures and stress it places, from children to elderly.
43
44 Susan Wood, 2301 139' Avenue NW, stated she made phone calls and spoke with some
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 7
1 councilmembers. She asked how the Council can make a decision on this amount of money
2 without a referendum on this issue. She asked if there is a contract with the State for the Council
3 to take that power away from the people to make that decision. Ms. Wood stated she has lived
4 here for 43 years and seen a lot of change. She stated the people are the government and the
5 Council is to represent them. Financially, she asked how the income is coming in and the amount
6 being brought in by the YMCA and ice arena. She noted the Boston Tea Party was taxation without
7 representation and to her, this falls into the same category. Ms. Wood asked if they are being
8 represented and if the original YMCA is paid off and if not, for how long.
9
10 Mary VanderLaan, 2120 154th Lane NW, stated she is saddened by the lack of civility and what is
11 happening here. She stated she was the first woman who held office in Andover when it became
12 incorporated and was on the first Planning and Zoning Commission when similar things were
13 considered. She mentioned the types of issues they had considered and asked all to stick to facts
14 and be decent to our people as they are decent to you. Ms. VanderLaan stated she is again serving
15 on the Planning and Zoning Commission. She explained the City Council has the right to vote on
16 a project without the residents voting, mentioning it was the same thing with sanitary sewer and
17 road projects. She stated the Council was elected and if people don't like them, they can decide
18 to not vote for them in the next election. She asked all to be decent about it. Ms. VanderLaan
19 stated with her experience on the City Council and Planning and Zoning Commission and running
20 a business in Anoka, she is asking residents to think about the need to be forward thinking,
21 progressive, and improve the Community Center so Andover has a market share. She noted if it
22 is not improved, Andover will not have the market share. She believed it was a safe investment
23 because the assets will maintain the debt nicely. She stated the taxes will go up but in the long run,
24 it will be contributing to the City that has an estimated increase of 7,900 people in the next 20
25 years. Ms. VanderLaan stated the Council is qualified to make this decision.
26
27 Bob Lex, 15741 Xenia Street NW, 15 -year resident, stated this is the first Council meeting he has
28 attended and asked if this project is already a done deal. He stated even today, $18 million is a lot
29 of money. He likes Andover because it is not Coon Rapids, where he also owns a house and taxes
30 go up and up there too. He stated Andover has done a good job of holding down taxes. But he
31 does not think government should be in business and he views the ice arena as a business. Mr.
32 Lex stated he has worked for regional government and seen too much waste, fraud, and abuse, and
33 citizens should be able to trust their elected leaders. He stated his friend is a project manager, does
34 a good job, and says if it were a not for profit organization, they prove it every day. Mr. Lex
35 believed it was a travesty to consider this project. He would like the City to shelve it, though that
36 may not be possible, but the City should cut its losses and walk away from the table.
37
38 Sheila Dewitt, 2603 166`t' Avenue NW, suggested the City is having an identity crisis in building
39 the new Community Center. She noted a Council Member had referred to Andover in comparison
40 to Blaine and Maple Grove that have multiple ice rinks and community centers and they can afford
41 it so we should as well. Ms. Dewitt stated it was decided by Andover 12 years ago to stay a small
42 town and started a program to purchase land and acreage to prevent Andover from huge expansion
43 and development. The City wanted to protect its small-town atmosphere. Now 12 years later, the
44 City has the land, new ideas, but not enough citizens or revenue. She noted that Andover has half
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Minutes — May 7, 2019
Page 8
1 the population of Blaine and Maple Grove so it also has less revenue, business, industrial, retail,
2 and restaurants so there is no comparison to those towns. Ms. Dewitt stated Andover is a small
3 town with more churches than restaurants with a drive-thru window and an equal number of fitness
4 centers as gas stations. She believed needing to build to attract people to Andover is as ridiculous
5 as comparing Andover to Blaine and Maple Grove. Ms. Dewitt suggested instead to offer more
6 programs and opportunities instead of building what we already have. She stated the appeal is
7 more schools and a small-town feel. Ms. Dewitt recalled when Coon Rapids lost the ability to
8 have an indoor mall, which was devastating and those businesses moved to Maple Grove where
9 the money was. Coon Rapids got Costco instead and now Maple Grove has the retail development.
10 She suggested the City offer something to kids who do not play team sports, like a place to use 4-
11 wheelers or go horseback riding. She stated she wants to go horseback riding or 4 -wheeling and
12 not play pickleball. Ms. Dewitt suggested selling the land we have and offer more affordable
13 housing, more businesses. She stated if you want a big city, plan for it, and if you want a large
14 Community Center, save for it. Ms. Dewitt asked what is your view for Andover's identity, to be
15 a big city or stay a small town.
16
17 Frank Kellogg, 15120 Zilla Street NW, 24 -year resident, stated he is involved in the community
18 and lived in Andover when there were junk yards and not good infrastructure. He applauded the
19 past and present Councils for improving the City. Mr. Kellogg stated the WDE landfill will now
20 be cleaned, which has been a blight. He stated he respects others' opinions and asked others to
21 respect his opinion. He commented on the impact of his 58 -year-old sister's recent death and
22 stated we can be compassionate in what we believe while still respecting our neighbors. Mr.
23 Kellogg stated he chairs the Community Center Advisory Commission and worked to get the high
24 school here, grow schools, and evolve the Community Center. He noted the City had spent $18.98
25 million to build the Community Center, it did not go to a referendum, and the vote was 510 by the
26 Council. He stated his belief that the vast majority of residents consider the Community Center to
27 be a phenomenal asset with services and value associated with property value increases. Mr.
28 Kellogg noted the Community Center generates $900,000 in revenue on an annual basis to pay for
29 costs associated with that infrastructure. He explained they wanted to be prudent in what they
30 proposed 13-15 years ago and had looked at Sunshine Park that served 900 kids, noting the
31 associated costs equated to $5,000 per individual. Then they came to the Council and asked for
32 $5,000 to build a rink and that evolved. Mr. Kellogg stated this reminds him of 14-15 years ago
33 when there were 100 people at the meeting and they didn't disagree with the decision going
34 forward.
35
36 Angie Sedesky, 1162157"' Lane NW, noted the public was asked to talk to the Council, not lecture
37 the crowd. She stated people have said the Council was elected to represent us and asked how
38 many who ran for office said they wanted to expand the Community Center and increase taxes.
39 She noted Councilmember Barthel had said he wanted to bring the cost down but he still voted for
40 it. Ms. Sedesky stated she also asked the Mayor. Ms. Sedesky stated people should be asked if
41 they are expected to pay and she will remember it in the next election.
42
43 Scott Roth, 648 142"d Avenue NW, 15 -year resident, stated he moved to Andover because they
44 like a small town feel even though there were not a lot of businesses and they liked the low property
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Page 9
1 taxes. He stated he does not know whether the expansion is needed but as a person in this industry,
2 an industry he has known for 30 years, when these projects start it will cost more than you think it
3 will cost, the revenue will be less than expected, and the property taxes will continue to go up, for
4 sure. Mr. Roth stated he has learned that from exhaustive industry studies. He stated home values
5 were as expensive in 2005 when he purchased his home and his home lost $120,000 in 2008. Mr.
6 Roth noted payments will have to be made on the debt even if the housing market goes down again.
7 He stated his house has never been worth more than it is now but that's not a limitless thing. He
8 stated streets, more streetlights, pothole repair, those should be the main purpose before having a
9 new building. Mr. Roth believed the property taxes would be eaten up by the Community Center
10 expansion and the main function of government is to assure roads and lights, noting the $18 million
11 could go for infrastructure. He stated he has seen nice facilities but the road is a disaster to get to
12 it and asked if the City's money is going to subsidize the facility instead of maintaining roads.
13
14 Nancy Hill, 3595 144th Avenue NW, resident since 1994, stated she has attended several meetings.
15 She stated her area got some of the new streets that were paid for. She referenced the newsletter
16 article about the construction of the original Community Center and asked if there is a bond for
17 the City Services building and how many bonds will the City have that the taxpayers are paying
18 for.
19
20 Jean Carlstrom, 14941 Butternut Street NW, stated in her personal opinion it is criminal and
21 irresponsible to raid resident's pocketbooks without a referendum. She stated the City should save
22 before it pays. She pointed out that with a referendum, more residents would have been on board
23 if the majority support the project. She disagreed with the need for more streetlights in her
24 neighborhood because she wants to see the stars. Ms. Carlstrom stated she understands pickleball
25 is popular but if bringing in $40,000 a year it would take 450 years to pay $18 million.
26
27 Blair Bucciconi, 1401h Lane NW and Prairie, stated frankly, he does not think this is a forum for
28 laughter. He described his son's and daughter's involvement in sports, and stated the football
29 coach is here tonight but afraid to talk because of the mentality of the audience tonight. He stated
30 universally, when people from Andover heard he was coming here tonight, it was an `eye roller'
31 as he was here two elections ago asking the Council to do this. Mr. Bucciconi stated he had left a
32 high school playoff soccer game early to come to the meeting, taking his then 6 -year-old daughter
33 from watching girls she idolizes playing a section tournament game because the meeting was that
34 important to him. He stated the people from whom he purchased his house, nearly four years ago,
35 got the benefit of a Community Center and their house increased in value because of it. He stated
36 he and his friends want the expansion, voted in the last election, and have been paying attention
37 for the last three years. He listed the activities he uses the Community Center for and stated he
38 does not use the YMCA but knows plenty of folks who do and some don't have a lot of money
39 and get a reduced rate at the YMCA. Mr. Bucciconi stated progress is hard and noted a lot of the
40 audience look like their kids are grown. He asked for the same benefit for his kids and stated
41 people move to Andover because of the schools, not for the small-town feel, noting that south of
42 Constance is not small town. Mr. Bucciconi stated it scares him to think that people can shoot a
43 shotgun shell near his house. He again noted that progress is hard and it costs money. Mr.
44 Bucciconi thanked the Council for their positive vote in favor as it is a wise investment in the
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Page 10
youth of the community because it keeps them busy and out of trouble.
Motion by Holthus, Seconded by Knight, to close the public hearing at 8:39 p.m. Motion carried
unanimously.
6 Mr. Dickinson answered questions raised during the public hearing. He presented a chart that was
7 in the last newsletter identifying the potential annual operating cost based on $17.650 million
8 construction proceeds. He noted the Hockey Association is providing funding if the project moves
9 forward so that amount will be reduced to $17.6 million, which will provide for the sports complex,
10 multipurpose rooms, fieldhouse, and site work. He explained the operational numbers include the
11 net cost of staffing, utilities, maintenance, and senior and teen programing. The teen programing
12 of $50,000 would be funded through the levy and approximately $30,000 associated with the
13 senior programing would be levy funded and the services provided through a partnership with the
14 YMCA. Mr. Dickinson stated their projections are on the conservative side.
15
16 Mr. Dickinson stated on the home value increases questions homes in the $200,000 to $350,000
17 range is where the most volatility is in market value, he agreed it can depend on the school district
18 boundary you are in.
19
20 Mr. Dickinson stated they are not predicting user fees will pay 100% of the operational costs of
21 the facility and the Council discussed the amount of subsidy early on. With the original facility, a
22 business plan was created as well as the Community Center Advisory Commission to strive to seek
23 revenues to cover the operations of the facility. It was not identified to pay for the debt of the
24 facility through those revenues. He stated in 2004, they were targeting $60 on a $200,000 home.
25
26 Mr. Dickinson stated the 30 -year bond issued in 2004, will expire in 2031. The debt on the facility
27 was refinanced in 2006, 2007 and 2012. Between those re -financings, about $5 million in long -
28 term debt service costs were saved and the YMCA will receive some of that. He explained that
29 abatement bonds were done in 2012 and that is where the big savings were realized because it
30 reduced the payments by three years. Mr. Dickinson stated the YMCA lease is $635,000 a year
31 plus $50,000 to $80,000 for common costs. Any excess goes to pay down debt, which will be paid
32 in 2031 but additional payments from the YMCA will be received during the additional three years
33 when the City is not paying debt.
34
35 Mr. Dickinson stated Andover's slogan is Welcome Home and he read Andover's vision statement
36 "Andover, a safe growing community in which to live, work which enhances the quality of its
37 citizens lives through recreation opportunity, quiet neighborhoods, civic involvement and fiscal
38 and environmental standard ship". He described the number of bonds the City currently has, noting
39 the City has also issued some capital equipment notes for large equipment pieces.
40
41 Mr. Dickinson explained if all individual property values drop the same amount and the City's
42 levy is the same, the tax rate increases and the same amount of money is collected. He stated the
43 values help to alleviate the burden and there are opportunities when debt comes off to lower
44 property taxes. Mr. Dickinson explained all property tax valuations are different, so he speaks in
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 11
1 averages. The average market value will increase by 9%, but some will be more, some will be
2 less, and some may have lost value. Mr. Dickinson stated total taxes will likely increase if this
3 project moves forward unless other revenue sources are found. He stated meeting the top priorities
4 is what the Council identifies for capital and basic services, and he is challenged to deliver that
5 and present a budget in September. Mr. Dickinson stated for next year, there will be an increase
6 in total market value.
7
8 Mr. Dickinson stated a question was asked about the authority the City has to issue debt. He noted
9 he had identified the State Statute that grants that authority in his earlier presentation. The City
10 will also seek a bond counsel opinion. Mr. Dickinson reviewed some municipalities that have
11 used this type of bond to finance facilities.
12
13 Mr. Hagen explained that unlike school districts, cities have certain means to issue bonds without
14 a referendum. He described funding options and stated most projects (water, sewer, equipment,
15 streets with special assessments) are at the discretion of the Council in being stewards of the City.
16 He reviewed the types of buildings that can be constructed within those parameters and confirmed
17 the City works with legal counsel for review of the bond terms, noting Ehlers has regulatory
18 authority to represent the City and has many municipal clients.
19
20 Mayor Trude stated Ehlers & Associates has worked with a lot of growing cities that are carrying
21 debt on their city hall, fire stations, and streets. Mr. Hagen agreed and stated Andover is relatively
22 low on the debt scale when compared to other cities, which affects the bond rating. He stated as
23 part of the planning process, he knows there is a large document the finance department has with
24 the Capital Improvement Plan (CIP) that the Council works on from March through November.
25 The CIP is one of the most important planning tools of the City and includes projects for streets,
26 the fire department, public works, and the community center. He stated Andover is on the top of
27 the curve with planning and also looks at cash reserves that can be used without hurting the rating.
28 Mr. Hagen agreed that Andover does not bond for everything and looks at issuing bonds for large
29 projects. He noted with bonding, residents enjoy and pay for the improvements while living here
30 and then if they sell, the new buyer pays for and enjoys the improvement. Mr. Hagen explained it
31 is a balancing act with the payment matching the benefit. He stated 30 years ago, it was a different
32 story but now planning is an important tool as well as matching the payment with the benefit
33 whether a fire station or faciality like this.
34
35 Mayor Trude asked whether Andover is pulling money away from roads to consider this project.
36 Mr. Dickinson stated the City increases funding for roads and public safety and continually
37 monitors the contract with the Sheriffs Department to make sure it is keeping pace. He stated
38 there are a lot of projects that can be done (trails, streets, other buildings, equipment) but the City
39 has worked through the CIP, plans the next five years, and finances for the next five years. He
40 stated the City has increased dollars towards streets but you need to strike a balance and that is the
41 Council's challenge with the CIP and budget process, which is started early to assure adequate
42 time for consideration.
43
44 Director of Public Works/City Engineer Berkowitz stated the five-year CIP identifies streets in the
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 12
1 worse shape, which is determined through yearly evaluations. Through that process, the City
2 assesses 25% of the roadway project cost back to benefiting properties. The City also does sealcoat
3 and crackseal for ongoing maintenance and spends 30-40 hours a week on pothole patching. Mr.
4 Berkowitz stated staff continues to look for more funding as it is an important part of the City's
5 infrastructure.
7 Mayor Trude stated she wanted to assure residents that the Council continues to look at every
8 aspect of the community and there are many children in Andover. She recapped that tonight there
9 were 20 speakers with the majority, 16, speaking against and many applauding and 4 speaking for
10 the project. Mayor Trude noted that some audience members left the meeting tonight because they
11 felt threatened and not welcomed to offer their opinion. The City also accepted 28 letters into the
12 public record with 25 in support and 3 opposed.
13
14 In response to whether this project is a `done deal,' Mr. Dickinson stated he had shown the project
15 schedule earlier. Tonight, the Council will consider approving a resolution to use property
16 abatement taxes for a Community Center expansion project. That would provide the tool to finance
17 the project, if it is approved. The bids received on May 14" will be evaluated by staff to determine
18 if the bids fall within the budget. The bids will then be considered by the Council for award on
19 June 4"'. If the project is awarded, the Council will consider a request to authorize the sale of
20 bonds, if that is the tool approved tonight.
21
22 At the request of Councilmember Knight, Mr. Dickinson again stated the definition of tax
23 abatement based on Minnesota Statutes 469.1812 — 469.1815.
24
25 Motion by Knight, Seconded by Holthus, to approve Resolution No. R040-19 approving property
26 tax abatements.
27
28 Councilmember Bukkila stated yes, the Council can legally use tax abatement bonds but she does
29 not agree with its use. On the project, she noted she has been against the method the Council has
30 used to go through the process and the lack of communication with the public since June (June
31 2018). Councilmember Bukkila stated she has an issue with the City obtaining input from the
32 users and stakeholders of the Community Center, asking what they use, how they use it, and how
33 do you operate within the facility. The users and stakeholders were also asked if the City did an
34 expansion, what they would like to see. Councilmember Bukkila stated the `Christmas list' began
35 and that, to her, is what occurred. Everything possible was listed and nothing was subtracted with
36 the exception of meeting room size and/or location. She stated the project was expanded beyond
37 what she thought was possible. Councilmember Bukkila stated she supported meeting rooms and
38 to meet the needs of teens and others who are not involved with athletic activities. To do that, the
39 cost was in the neighborhood of $2-3 million or $20 for $250,000 house. She thought that was an
40 acceptable and wanted the amenity in the community.
41
42 Councilmember Bukkila explained when the project expanded to include the rink and concrete
43 floor with turnover to turf, then it looked competitive with private businesses and there are already
44 a couple of these businesses in Andover. Then a walking track and dry floor activities were added.
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 13
Councilmember Bukkila stated the project grew beyond what she was comfortable with.
3 Councilmember Bukkila stated she had asked when the public input would start and especially
4 those from the non -athletic community. She was told there were no accurate numbers to tell the
5 public and it was an estimate at $18.9 million, but it would have at least opened the discussion.
6 She felt the Council could have done more on the front end to communicate what was being
7 discussed. Councilmember Bukkila stated she and former Councilmember Goodrich favored a
8 referendum but there were not three on the Council that supported a referendum so that did not
9 happen. She stated last fall, residents started to attend and get informed and then spoke with each
10 other so the information spread. Councilmember Bukkila noted Citywide events were not held
11 until December and by then, the vote had already been taken. She felt it was disingenuous to hold
12 a public hearing after the vote was taken. Councilmember Bukkila stated she will vote no on this
13 vote tonight and thanked everyone for coming out tonight.
14
15 Councilmember Barthel stated he will vote for it but wanted to make some comments. He
16 apologized to the resident for not reaching out to her on Facebook, noting he had replied to many
17 others. He also apologized to the resident who did not receive an e-mail from him, noting he had
18 replied to many emails and also sat down for coffee with many residents.
19
20 Councilmember Barthel stated he would support having more industrial sites, but there is not an
21 interstate or major highway in Andover so industrial users are not interested. Councilmember
22 Barthel stated he came to the Council in January and when he ran, said he supported the
23 Community Center expansion and did not support a referendum. He wanted the price to come
24 down by using some of the fund balance but then someone pointed out that residents had paid for
25 the fund balance so why would the City use it to pay for a future building. He stated in Andover
26 there are 27 baseball fields, 21 soccer fields, and the City spends $1.3 million on those facilities
27 that bring in no revenue as there is no charge for those fields. Councilmember Barthel noted people
28 say the Community Center helps few people but recently, the Council agreed to improve a road
29 that serves few people and they will only pay 25% of the cost for it. He stated the City will pay
30 for it even if it benefits six people and asked whether the City should plow a road that benefits one.
31 Councilmember Barthel explained rarely what the City does affects everyone and more often, it
32 helps a few. He asked how this is any different. Councilmember Barthel stated he had joked with
33 a resident about putting in a toll road, but that will not happen. He believes the Community Center
34 expansion benefits the community and for the gentleman who asks if it is a done deal, the bids
35 have not come in yet. Councilmember Barthel stated when he ran for election, he said forefront
36 that he agreed with the Community Center expansion and at this time, he will support it. He stated
37 if he doesn't get reelected again, that's fine, but he believes this project is the best for the Andover
38 community.
39
40 Councilmember Knight stated the City's population is aged 6 to 60 and creates real demands from
41 the lower age end to the seniors at the other end. He stated a lot of seniors have talked to him
42 about what they need and want because there are a lot of seniors in Andover and it is more than
43 pickleball. He noted Maple Grove has places for seniors to do computer work and many other
44 things and since Andover's population is very broad, the City is looking at services and needs for
Regular Andover City Council Meeting
Minutes — May 7, 2019
Page 14
a larger age spectrum than other cities.
Mayor Trude stated this has been a topic since 2015 and she has spoken on it at many meetings.
She stated the Community Center Advisory Commission, a citizen appointed group, has provided
a recommendation and she supports their recommendation.
7 Councilmember Barthel stated he knows some people will not believe him, but this has been a
8 hard decision for everyone on the Council, whether for or against. He stated he has never lost
9 sleep except over this decision, on whether it is right or not right. So, he wanted the audience to
10 know this decision is not taken lightly, at all.
11
12 Mayor Trude stated there are many who provided input who are not in attendance and 100 kids
13 are at the hockey arena tonight with parents and fans, others are at baseball and soccer fields, and
14 others are at concerts. That is who is moving into Andover, families with a lot of children, and
15 they buy 4- and 5 -bedroom homes.
16
17 Motion carried 4-1 (Bukkila).
18
19 RECESS & RECONVENE
20
21 Mayor Trude recessed the meeting at 9:24 p.m. The meeting was reconvened at 9:30 p.m.
22 Councilmember Bukkila was not present.
23
24 CONSIDER CONDITIONAL USE PERMIT — HOME OCCUPATION: SAPPHIRE
25 MASSAGE —14405 OSAGE STREET NW— SARA JOHNSON
26
27 Mayor Trude asked if any neighborhood concerns have been brought forward since the Planning
28 and Zoning Commission meeting. Community Development Director Janish explained that since
29 the public hearing, there was a resident request for a sign indicating that there is a cul-de-sac ahead.
30 The Public Works Department has indicated such a request does not meet the City's past practice
31 or sign policy. Mayor Trude suggested discussion of a "No Through Street" sign can continue
32 outside of this consideration.
33
34 The Council dispensed with presentation of the full staff report as it was included in the meeting
35 packet and the Planning and Zoning Commission had recommended approval.
36
37 Motion by Holthus, Seconded by Knight, to approve Resolution No. R041-19 approving a
38 Conditional Use Permit for on-site in-home therapeutic massage services on property located at
39 14405 Osage Street NW. Motion carried 4-0 (Bukkila absent).
40 CONSIDER APPROVAL OF MASSAGE ESTABLISHMENT LICENSE
41
42 The Council dispensed with presentation of the full staff report as it was included in the meeting
43 packet.
44
Regular Andover City Council Meeting
Minutes — May 7, 2019
Page 15
Motion by Knight, Seconded by Holthus, to approve the Massage Establishment License for Sara
Johnson, 14405 Osage Street NW, for the period of May 8 through December 31, 2019. Motion
carried 4-0 (Bukkila absent).
CONSIDER VARIANCE REQUEST — SIDE YARD SETBACK— 2384151sT AVENUE NW —
KEVINKOSCHAK
8 Community Development Director Janish stated the property owners/applicants are requesting a
9 variance for their property at 2384 1515 Avenue NW to provide an addition above the existing
10 garage that is located six feet from the property line. Mr. Janish stated the Planning and Zoning
11 Commission held a public hearing and no comments were received.
12
13 Motion by Holthus, Seconded by Barthel, to approve Resolution No. R042-19 approving a
14 Variance for Property at 2384 15151 Avenue NW. Motion carried 4-0 (Bukkila absent).
15
16 Mayor Trude commented on the need to review the City's Code to address this issue and asked
17 staff to schedule it for Workshop discussion.
18
19 CONSIDER INTERIM USE PERMIT — LAND RECLAMATION — NE CORNER OF
20 PRAIRIE ROAD/146TH LANE NW, PIN 25-32-24-21-0004 MARKAND MIKE SMITH
21
22 It was noted that Mark and Mike Smith are seeking an Interim User Permit (IUP) to store/grade
23 up to 60,000 square yards of soil. The soil is excess dirt from the Catchers Creek East development
24 and will be used for future grading of the lots in this property.
25
26 Community Development Director Janish stated the recommendation is for a five-year duration
27 and a resident comment was received that they did not want to see additional traffic. He noted the
28 Planning and Zoning Commission recommended, on a 7-0 vote, approval of the IUP request for a
29 five-year timeframe to allow up to 60,000 yards of material to be moved and spread to the area as
30 shown and subject to conditions as outlined in the draft resolution.
31
32 Councilmember Barthel asked how long the dirt will be on the site. Mr. Janish referenced the staff
33 report that included the schedule, noting the dirt will be spread. Councilmember Barthel wanted
34 to assure there would not be a large dirt stockpile blowing dirt into the neighborhood. Mr. Janish
35 described the fill locations. Mr. Berkowitz stated staff continually monitors how dust is controlled.
36
37 Councilmember Bukkila returned to the Council dais at 9:38 p.m.
38
39 Motion by Barthel, Seconded by Knight, to approve Resolution No. R043-19 granting an Interim
40 Use Permit for land reclamation for the property at the NE corner of Prairie Road/ 140h Lane
41 NW. Motion carried unanimously.
42
43 CONSIDER PRELIMINARY PLAT — CATCHER'S VARIANCE REQUEST — 1049
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 16
ANDOVER BOULEVARD NW — MARK SMITH
Community Development Director Janish stated the City Council is asked to review the Catcher's
Creek Preliminary Plat West, which is within the Municipal Urban Service Area (MUSA), consists
of nine urban lots located at 1049 Andover Boulevard NW, and the Preliminary Plat conforms to
the R-4 Single -Family Urban requirements.
8 Mr. Janish stated since this was presented, an agreement was reached that the applicant provide
9 for a right turn lane and then the County will allow for a future right-in/right-out. The County will
10 note it in their records for the future. Mr. Janish described points of access and stated this property
11 is in the MUSA with a gross density of 1.87 homes per acre, meeting the City's gross density
12 requirements. The Park and Recreation Commission recommend cash in lieu of land.
13
14 Mr. Janish stated the Planning and Zoning Commission held a public hearing on April 9, 2019.
15 During the public hearing, one property owner spoke regarding assurances that the development
16 layout will not affect future development to the north. He reviewed items discussed by the
17 Planning and Zoning Commission and recommendation for approval on a 7-0 vote with the
18 addition of a condition requiring the rezoning of the property prior to approval of the final plat.
19
20 Mr. Berkowitz stated the County wanted to make sure all understood they may limit it to a right -
21 in/right-out in the future so there will need to be other points of access out of the development.
22
23 Mayor Trude asked if there is some concern with the neighboring property owner that needs to be
24 addressed.
25
26 Mark Smith, 2120 Otter Lake Drive, Lino Lakes, applicant, stated he spoke with the neighbors a
27 year ago to find out if there was interest and he did not hear anything from them. Mr. Smith stated
28 he presented a concept plan that was supported, went through three reviews, and spent $50,000 on
29 the plans so he wants to move forward with the project as presented. He stated dirt is coming to
30 this site. Mr. Smith explained there has now been a call from the family asking to do something
31 different so he met with them but he does not see any advantage to change his plan at this point.
32
33 Mayor Trude stated she appreciates that explanation and that Mr. Smith had met with the Holasek
34 family. She noted the Holasek family is in attendance and had spoken before the Planning and
35 Zoning Commission.
36
37 Councilmember Holthus stated she would like to see a sign or plaque placed where the old General
38 Store used to sit to indicate the historical birthplace of Andover.
39
40 Mayor Trude offered an opportunity for Mr. Krekelberg to speak on behalf of the Holasek family,
41 noting though that this plan has already been through the process.
42
43 Joe Krekelberg, 6282 West Shadow Lake Drive, Lino Lakes, one of the members of the Holasek
44 family who own land to the north and west of the subject property, stated at the Planning and
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 17
1 Zoning Commission meeting he had raised two concerns but he is not his father-in-law Winslow
2 and doesn't know much about this process. He explained the family's concern relates to sewer
3 ability across the road and if it would serve the rest of the property. He noted Darren Lazan is a
4 family friend and done extended business with his family so Mr. Lazan is working with them and
5 met with staff to understand the issues. Mr. Krekelberg stated the family has assurances that the
6 sewer capacity has been preserved. The other concern is whether this is the right layout for the
7 rest of the property. He was referred to the ghost plat, which he reviewed with Mr. Lazan, who
8 pointed out that given where the road comes to their property, it will necessitate a cul-de-sac. Mr.
9 Krekelberg stated he thinks the City does not like cul-de-sacs because they are not easy to plow,
10 and the family does not like cul-de-sacs because of the expense and cutting up of the lots. He
11 compared the nine lots Mr. Smith is developing with the eight acres to the east and suggested one
12 could say there is preferential treatment related to maximum lot yield on his property.
13
14 Mayor Trude explained the first application gets to layout the street and then the next one has to
15 connect. She noted Mr. Smith is ready to go and has followed the process and while Mr.
16 Krekelberg's comments were made at the Planning and Zoning Commission meeting, the
17 Commission still recommended approval. Mayor Trude thanked the Council for allowing Mr.
18 Krekelberg an opportunity to make comment as the City respects the Holasek family.
19
20 Mr. Janish confirmed that is how Andover has developed, both past and present, with the first
21 project laying out the roads and the City assuring an opportunity to connect for the next property
22 to be developed.
23
24 Mr. Smith stated the ghost plat showed an outlot and asked if it was removed. Mr. Berkowitz
25 explained the outlot was needed for the drainage and utility easement within Lot 6.
26
27 Motion by Holthus, Seconded by Barthel, to approve Resolution No. R044-19 approving the
28 Preliminary Plat of "Catcher's Creek West." Motion carried unanimously.
29
30 SCHEDULE MAY EDA MEETING
31
32 Motion by Bukkila, Seconded by Barthel, to schedule an EDA Meeting on May 21, 2019, at 6:00
33 p.m. Motion carried unanimously.
34
35 SCHEDULE MAY WORKSHOP MEETING
36
37 Motion by Holthus, Seconded by Knight, to schedule a Workshop Meeting on May 28, 2019, at
38 6:00 p.m. Motion carried unanimously.
39
40 ADMINISTRATOR'S REPORT
41
42 City Staff updated the Council on the administration and city department activities, legislative
43 updates, updates on development/CIP projects, and meeting reminders/community events.
44
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 18
1 (Staff Activities) Mr. Dickinson noted the WDE public information meeting is tomorrow night in
2 the Council Chambers, from 6:30 p.m. to 8:30 p.m. The MPGA, Anoka County Health
3 Department, Minnesota State Health Department, City staff, and the contractor will be in
4 attendance.
6 Mr. Dickinson stated there will be a QCTV budget meeting tomorrow. He has conducted an audit
7 exit for the City's audit and the 2018 financial statements will be presented at the next Council
8 meeting. Mr. Dickinson stated staff has been working on the Community Center lease with the
9 YMCA, The YMCA is contemplating an expansion and will hold a board meeting next week.
10 Mr. Dickinson announced the North Metro Mayors meeting on May 15, 2019 and indicated all are
11 welcome to attend. He noted the City has issued new building permits in the mid-40s.
12
13 (Retirement of Barb Wells) Mr. Berkowitz recognized Barb Wells who is retiring after more than
14 22 years of service. He noted Ms. Wells started working for Andover about six months after he
15 was hired. She started as the receptionist and transitioned to Public Works. Mr. Berkowitz
16 described her years of service and stated she greatly helped him when he transitioned from City
17 Engineer to Public Works Director/City Engineer. He wished Ms. Wells well in her retirement
18 and stated she will be missed. Mayor Trude agreed, noting Ms. Wells also worked on the
19 Community Center Home Show.
20
21 (Clocktower Commons) Mr. Janish reported that the Clocktower Commons parking lot is being
22 expanded.
23
24 MAYOR/COUNCIL INPUT
25
26 (Purple Park Community Build) Mayor Trude announced the need for volunteers for the Purple
27 Park community build on May 18, 2019.
28
29 (Recognitions) Mayor Trude announced that resident Briana Clifton was awarded the Comcast
30 Leaders of Tomorrow scholarship. She also announced that the Andover High School is ranked
31 as a top high school and its choir was voted as best Minnesota choir.
32
33 (Garage Sales) Councilmember Bukkila noted there are many garage sales coming up this
34 weekend.
35
36 (Legacy Academy Groundbreaking) Councilmember Holthus reported on the Legacy Academy
37 groundbreaking that she attended to represent the Council. Mayor Trude thanked Councilmember
38 Holthus for attending, noting Andover is growing with young families.
39
40 ADJOURNMENT
41
42 Motion by Bukkila, Seconded by Barthel, to adjourn. Motion carried unanimously. The meeting
43 adjourned at 10:02 p.m.
44
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Regular Andover City Council Meeting
Minutes — May 7, 2019
Page 19
CALL TO ORDER
Motion by Holthus, Seconded by Barthel, to reopen the meeting. Motion carried unanimously.
RECESS & RECONVENE
Mayor Trude recessed the regular City Council meeting at 10:02 p.m. to a Closed Session of the
City Council to discuss Public Works Negotiations.
The City Council reconvened at 10:18 p.m.
ADJOURNMENT
Motion by Councilmember Barthel, Seconded by Councilmember Bukkila, to adjourn. Motion
carried unanimously. The meeting adjourned at 10:18 p.m.
Respectfully submitted,
Carla Wirth, Recording Secretary
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 7, 2019
TABLE OF CONTENTS
PLEDGEOF ALLEGIANCE.........................................................................................................
1
RESIDENTFORUM......................................................................................................................
1
AGENDAAPPROVAL..................................................................................................................
1
APPROVALOF MINUTES...........................................................................................................
1
CONSENTITEMS.........................................................................................................................
2
Item 2 Approve Payment of Claims............................................................................................
2
Item 3 Award City Contract for Emerald Ash Borer (EAB), Injections/18-25/EAB Management
Program.....................................................................`.......................................................
2
Item 4 Order Improvement/Order Plans & Specs/18-33, Kelsey Round Lake Park Trail
Expansion & 18-34, Andover Station North Trail Connection (R038-19) ......................
2
Item 5 Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled
Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates (R039-19)
.. 2
Item 6 Accept Resignation/Retirement of Barbara Wells — Administrative Assistant ................
2
Item 7 Approve Temporary Intoxicating Liquor License/Andover Lions/Fun Fest ...................
2
Item 8 Approve Application for Exempt Permit.... ......... .. ......... ...............................
2
Item 9 Approve Purchase/Stump Grinder .............. ......... ......... ........ ................
2
Item 10 Approve City Code Amendment/Title 3-5 (Ord. 492) .....................................................
2
Item l Ob Approve Appointment of Fire Technician.. ........ ................................................
2
PUBLIC HEARING — PROPOSED PROPERTY TAX ABATEMENTS FOR A COMMUNITY
CENTER EXPANSION PROJECT/CONSIDER APPROVAL OF RESOLUTION
APPROVING PROPERTY TAX ABATEMENTS (R040-19) ...............................................
2
CONSIDER CONDITIONAL USE PERMIT HOME OCCUPATION: SAPPHIRE
MASSAGE—14405OSAGE STREET NW SARA JOHNSON(R041-19)........................
14
CONSIDER APPROVAL OF MASSAGE ESTABLISHMENT LICENSE ...............................
14
CONSIDER VARIANCE REQUEST SIDE YARD SETBACK— 2384 151sT AVENUE NW —
KEVINKOSCHAK (R042-19).....................................................................................................
15
CONSIDER INTERIM USE PERMIT — LAND RECLAMATION — NE CORNER OF
PRAIRIEROAD/146TH LANE NW, PIN 25-32-24-21-0004 MARK AND MIKE SMITH
(R043-19) . ......... ......... ......::...........................................................................
15
CONSIDER PRELIMINARY PLAT — CATCHER'S CREEK WEST —1049 ANDOVER
BOULEVARD NW — MARKSMITH(R044-19)...................................................................
15
SCHEDULEMAY EDA MEETING...........................................................................................
17
SCHEDULE MAY WORKSHOP MEETING.............................................................................
17
ADMINISTRATOR'S REPORT..................................................................................................
17
(Staff Activities)........................................................................................................................
18
(Retirement of Barb Wells).......................................................................................................
18
(Clocktower Commons)............................................................................................................
18
MAYOR/COUNCIL INPUT........................................................................................................
18
(Purple Park Community Build)...............................................................................................
18
(Recognitions)...........................................................................................................................
18
(Garage Sales)...........................................................................................................................
18
(Legacy Academy Groundbreaking).........................................................................................
18
ADJOURNMENT.........................................................................................................................
18
Regular Andover City Council Meeting
Minutes —May 7, 2019
Page 21
RECESS & RECONVENE ............................
ADJOURNMENT ..........................................
......................................................... I....... 19
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6 REGULAR ANDOVER CITY COUNCIL MEETING — MAY 21, 2019
7 MINUTES
8
9
10 The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie
11 Trude, May 21, 2019, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
13
14 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus, and Jamie Barthel
15
16 Councilmember absent: None
17
18 Also present: City Administrator, Jim Dickinson
19 Community Development Director, Joe Janish
20 Director of Public Works/City Engineer, David Berkowitz
21 City Attorney, Scott Baumgartner
22 Others
23
24 PLEDGE OFALLEGLINCE_
25
26 RESIDENTFORUM
27
28 Merlyn Prochniak, 2941 1415`_Avenue NW, stated he is glad to see the WDE Landfill site being
29 addressed and thanked all who spent time on that matter. He asked the City to respond in writing
30 to his comments. He believed' streets needed to be a high priority as they are a safety factor,
31 complemented the Public Works Department for doing what they can, and asked what is the City's
32 plan for street repair and the resulting impact on taxes. Mr. Prochniak stated there are 9,000 to
33 10,000 youth in Andover and asked how that is used to justify additional facilities. He also asked
34 about $1 million 'inpark dedication fees that are being used. Mr. Prochmak stated electronic signs
35 in Andover are used to inform residents of upcoming meetings but last week's public meeting was
36 not advertised in that way. Mr. Prochniak asked when Andover residents will see decrease in
37 taxes.
38
39 No one else wished to address the Council.
40
41 AGENDA APPROVAL
42
43 Mayor Trude noted the supplemental information received:
44 Item 48b — Set Special Meeting for June 26, 2019, 7 p.m., at Ramsey City Hall.
45
46 Motion by Barthel, Seconded by Knight, to approve the Agenda as amended above. Motion
47 carried unanimously.
Regular Andover City Council Meeting
Minutes — May 21, 2019
Page 2
APPROVAL OFMINUTES
May 7, 2019, Regular Meeting
Motion by Trude, Seconded by Holthus, to table consideration of the May 7, 2019, Regular
meeting minutes to the next meeting for additional review. Motion carried unanimously.
8 May 7, 2019, Closed Meeting: Correct as written.
9
10 Motion by Holthus, Seconded by Knight, to approve the May 7, 2019, Closed meeting minutes as
11 presented. Motion carried unanimously.
12
13 CONSENT ITEMS
14
15 Item 2 Approve Payment of Claims
16 Item 3 Award Bid/18-39/Lift Station #10 Improvements (See Resolution R045-19)
17 Item 4 Approve Refuse/Recycler Hauler Licenses
18 Item 5 Accept QCD Drainage and Utility Easement
19 Item 6 Approve City Hall Skylights Replacement
20 Item 7 Approve First Amendment to Sublease Agreement/YMCA
21 Item 8 Approve Lease Agreement/Anoka Hennepin School District/2019 Andover Family Fun
22 Fest
23 Item 8b Approve Setting Special Meeting for June 26, 2019, 7 p.m., at Ramsey City Hall.
24
25 Motion by Holthus, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
26 unanimously.
27
28 ANOKA COUNTYSHERIFFS OFFICE MONTHL Y REPOR T
29
30 Lieutenant Paul Lenzmeier indicated they responded to 1,233 calls for service including .1
31 burglary, 31 thefts, 1 DWI, and no domestic calls during the month of April. He described the
32 significant events and announced they have opened registration for the August 6, 2019, Night to
33 Unite, Kids Safety Series Home Alone, and the August 9, 2019, CAST Fishing Events.
34
35 PRESENTATION OF 2018 AUDIT
36
37 City Administrator Dickinson explained the City is required to have an annual audit and the City
38 contracts with Redpath and Company, Ltd. to perform that audit. He introduced Peggy Moeller
39 of Redpath and Company and indicated that following the presentation, the Council will be asked
40 to consider a motion accepting the audit.
41
42 Ms. Moeller described the five reports issued by the auditor. Following audit of the 2018 financial
43 statements, the auditor has provided a clean opinion. She congratulated Andover for receiving the
44 Government Finance Officer Association's Award for Excellence in Financial Reporting
Regular Andover City Council Meeting
Minutes — May 21, 2019
Page 3
1 (CAFER), noting the City has received this award every year since 2002. She described how they
2 audit internal controls, noting no finding was provided for a clean report on internal controls.
3 Review of the seven audit guidelines published by the Office of the State Auditor resulted in
4 finding one legal compliance finding having to do with deficiencies in collateral as a result of the
5 City receiving a fairly large utility payment at year end. She noted, however, that the required
6 collateral was provided by the next business day.
7
8 Ms. Moeller reviewed the management letter relating to the General Fund and significant variances
9 in revenues and expenditures. The fund balance December 1, 2018, was $8,136,336, the majority
10 of which is classified as unassigned. She explained that since tax receipts are not received until
11 after May, sufficient fiend balances are needed to provide sufficient capital for the first six months
12 of the new year. Ms. Moeller reviewed the City's Minimum Fund Balance Policy.
13
14 Ms. Moeller explained the changes in accounting policies with GASB Statement No. 75, noting
15 Andover has significant estimates relating to land held for resale and pensions. She stated the
16 audit found no findings relating to changes in required communication, encountered no difficulties
17 in performing the audit, and there were no disagreements with management.
18
19 Looking forward, Ms. Moeller indicated there are six additional GASB statements required to be
20 implemented. The City's Finance Department has already started to gather the information on
21 leases that will be needed in 2020. Ms. Moeller thanked the City's finance staff for their help
22 during the audit.
23
24 Councilmember Barthel referenced the internal control audit and asked Ms. Moeller if, in her
25 expertise, there is good segregation of duties. Ms. Moeller confirmed Andover has excellent
26 separation of duties.
27
28 Mr. Dickinson stated Andover has worked with Redpath and Company for 14 years and this will
29 be Ms. Moeller's last presentation. He stated the City has had a great working relationship with
30 Ms. Moeller and thanked her for the great job she has done for Andover. Mr. Dickinson explained
31 that with regard to the one legal compliance finding, Andover received an unexpectedly large
32 deposit with about $250,000 more than expected on the last day of the year and provided the
33 required collateral the next day.
34
35 Mayor Trude stated this audit gives her confidence the City is running a cautious financial
36 organization. She noted the audit takes a lengthy time to assure everything is being done correctly.
37 Mayor Trude referenced the letters the City and Council receive, noting one contains information
38 on what the Council needs to do to perform its due diligence. She thanked Ms. Moeller for her
39 work on behalf of Andover.
40
41 Motion by Barthel, Seconded by Knight to accept the presentation from Redpath and Company,
42 Ltd, the City of Andover CAFR as of December 31, 2018, the corresponding Management Report,
43 report on internal controls, independent auditor's report, report on legal compliance, and a
44 communication with those charged with governance. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes — May 21, 2019
Page 4
1 Mr. Dickinson displayed the City's CAFR and described the statistics and information it includes.
2 Mayor Trude agreed it is a substantial document and also includes information on the City's largest
3 employer, large projects, staff activities, number of building permits issued, and a capsule of what
4 has happened in Andover over the past several years.
CONSIDER REZONING ORDINANCE —1049 ANDOVER BLVD. NW — MARK SMITH
8 Community Development Director Janish stated the Council previously approved the Catcher's
9 Creek West preliminary plat contingent on a rezoning. The Planning and Zoning Commission
10 held a public hearing at its May 14, 2019, meeting and recommended approval to rezone this
11 particular property from R-1 Single Family Rural to R-4 Single Family Urban. Mr. Janish
12 explained the two findings needed to consider a rezoning and stated it has been found that the
13 character has changed as the property is in the Municipal Urban Service Area (MUSA) within the
14 current stage of sewer expansion and can be served with utilities. Mr. Janish stated there were no
15 public comments or much discussion by the Planning and Zoning Commission and it was
16 recommended for approval on a 6-0 vote with one Commissioner absent.
17
18 Motion by Bukkila, Seconded by Barthel, to adopt Ordinance No. 493, amending City Code Title
19 12-3-4, Zoning District Map of the City of Andover. Motion carried unanimously.
20
21 CONSIDER REZONING ORDINANCE —14328 & 14329 BUTTERNUT STREET NW— JAN
22 THOMAS
23
24 Community Development Director Janish stated the property owner is requesting a rezoning from
25 R-1 Single Family Rural to R-4 Single Family Urban for 14328 and 14329 Butternut Street NW.
26 In the Comprehensive Plan, this property was guided as URL Urban Residential Low. The
27 properties are located within MUSA with the ability to be serviced by City water and sewer. The
28 Planning and Zoning Commission held a public hearing at its meeting of May 14, 2019, with no
29 comments made and no real discussion occurring amongst the Commissioners. The Planning and
30 Zoning Commission recommended approval on a 6-0 vote with one Commissioner absent.
31
32 Motion by Bukkila, Seconded by Knight, to adopt Ordinance No. 494 amending City Code Title
33 12-3-4, Zoning District Map of the City of Andover. Motion carried unanimously.
34
35 CONSIDER PRELIMINARYPLAT — SHADOWBROOKNORTH— JAN THOMAS
36
37 Community Development Director Janish stated this consideration is a 14 -lot preliminary plat for
38 Shadowbrook North. He displayed a site map to point out the subject property as well as points
39 of access from Andover Boulevard, University Avenue, and 144th Avenue. He explained this
40 property was approved for a rezoning to R-4 in the previous Council action.
41
42 Mr. Janish noted the plat meets Code requirements for lot size and layout, the floodways and
43 floodplains will be impacted so the developer has submitted a Letter of Map Revision (LOMR) to
44 the Federal Emergency Management Agency (FEMA). Also, the developer is proposing to fill
Regular Andover City Council Meeting
Minutes — May 21, 2019
Page 5
1 some areas within the floodplain to create buildable lots, which requires a Letter of Map
2 Amendment (LOMA) from FEMA. Mr. Janish recommended approval with the plat being
3 recorded but building permits and grading not allowed until the LOMR and LOMA are approved
4 by FEMA. Mr. Janish noted the property owner is also required to obtain permits from all required
5 regulating agencies.
7 Mr. Janish used a map to point out the location of the regional trail along Coon Creek that is
8 included in the Comprehensive Plan. He explained it is within a floodplain so construction may
9 be challenging. This will be a regional trail and paid from the City's trail fund and possibly
10 MnDNR grant funding. Mr. Janish described the trail alignment and connections with other trails.
11 He stated the Park and Recreation Commission reviewed this preliminary plat at its November 15,
12 2018, meeting and recommended cash in lieu of land. The Planning and Zoning Commission
13 considered this application at their May 14, 2019, meeting, held a public hearing, and
14 recommended approval on a 6-0 vote with one Commissioner being absent.
15
16 Councilmember Barthel asked about the location of Catcher's Creek East. Mr. Janish used a map
17 to point out the location of that project.
18
19 Motion by Bukkila, Seconded by Knight, to adopt Resolution No. R046-19 approving the
20 Preliminary Plat of Shadowbrook North. Motion carried unanimously.
21
22 ADMINISTRATOR'S REPORT
23
24 City Staff updated the Council on the administration and city department activities, legislative
25 updates, updates on development/CIP projects, and meeting reminders/community events.
26
27 (Administrative StaffActivities and Meetings) Mr. Dickinson reported on staff activities including
28 attendance at QCTV Board and North Metro Mayors Association meetings as well as lease
29 negotiations, and receipt and review of bids for the potential Community Center expansion. He
30 stated 50 new building permits have been issued, which meets the 2019 budget.
31
32 Mr. Dickinson stated a WDE public information meeting was held in the Council Chambers hosted
33 by the MPCA and many agency representatives were in attendance to answer the public's
34 questions. He stated the resident reviews provided were all very positive and people indicated
35 they received a good understanding of what will be happening on that site. Mr. Dickinson stated
36 for residents who were unable to attend, that meeting is being rebroadcast on QCTV.
37
38 (Engineering StaffActivities) Mr. Berkowitz reported on construction projects including Hanson
39 Boulevard, noting Jay Street at Hanson Boulevard will be closed on June 4, 2019, for a week or
40 two to make a connection to a manhole. Following that, once school is out, Andover Boulevard
41 will be closed at Hanson Boulevard for the entire summer. That section of roadway will be open
42 when school starts in the fall.
43
44 With regard to trail projects, Mr. Berkowitz noted staff is working on designs, which are not yet
Regular Andover City Council Meeting
Minutes — May 21, 2019
Page 6
complete. Due to staff s current work load and the bid climate, staff recommends the trail projects
be combined and bid as one large project in 2020. He noted the funding working with Finance
will also be better balanced in 2020.
Mr. Berkowitz stated the Crosstown Boulevard crosswalk remains closed as additional work is
needed on the deck boards and railings.
8 Mr. Berkowitz stated site work and grading is ongoing at the Public Works expansion site and
9 utilities are being installed. The footings will be poured late June then in July, the panels will be
10 delivered and erected. The date to occupy the Public Works facility is set for the end of February
11 2020 and occupancy of the cold storage building is expected by the end of the year so equipment
12 can be stored.
13
14 Mr. Berkowitz reported on additional projects indicating the Veterans Memorial Boulevard
15 construction is continuing and moving quickly. University Avenue has curb installed and he
16 anticipates paving by the end of this week or next week depending on the weather. With regard to
17 grants, the Kelsey Round Lake Park grant has a verbal extension. Since the project has to be
18 completed by the end of June 2020, the contractor will be paid by that date.
19
20 Councilmember Barthel asked whether Anoka County will sign that Hanson Boulevard will be
21 closed. Mr. Berkowitz stated the County will mail out a post card. Mr. Janish stated there is also
22 an option to sign up for weekly e-mails from Anoka County to receive project updates. Mayor
23 Trude stated that is very helpful, noting there are many projects going on in Anoka County.
24
25 (Community Development Staff Activities) Mr. Janish stated the Associate Planner position has
26 been filled and staff is working to address Code enforcement issues.
27
28 MA YORICO UNCIL INPUT
29
30 (Census Data) Mayor Trude stated she and Mr. Janish met with consensus staff. She commented
31 on the importance of the census data, noting $675 billion in funds are distributed based on the
32 census data and it is important the City does not lose a congressional representative. Mayor Trude
33 stated the City needs to make sure all new residents get counted in the census. She noted the City
34 can sign up for a new construction program and a small local committee may be organized. Mayor
35 Trude noted that major corporations also use that data to decide where to locate their next business.
36
37 (Free Teen YMCA Memberships) Mayor Trude announced the local YMCA is offering 300 free
38 teen memberships. The application starts May 28, 2019, and is being funded through a grant from
39 a family.
40
41 (Purple Park Rebuild) Mayor Trude announced that due to the weather, the Purple Park rebuild
42 has been rescheduled to June 1, 2019, and is in need of volunteers.
43
44 (Population Estimate) Mayor Trude stated the Metropolitan Council has released the population
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Regular Andover City Council Meeting
Minutes — May 21, 2019
Page 7
estimate for Andover at 32,728.
(Andover High School Volleyball Team) Mayor Trude congratulated the Andover High School
boys' volleyball team that won the state tournament.
RECESS AND RECONVENE
Mayor Trude recessed the regular City Council meeting at 7:51 p.m. to a Closed Session of the
City Council to discuss Public Works Negotiations.
The City Council reconvened at 8:10 p.m.
ADJOURNMENT
Motion by Holthus, Seconded by Barthel, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:10 p.m.
Respectfully submitted,
Carla Wirth, Recording Secretary
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 21, 2019
TABLE OF CONTENTS
PLEDGEOF ALLEGIANCE.........................................................................................................
1
RESIDENTFORUM......................................................................................................................
1
AGENDAAPPROVAL..................................................................................................................
1
APPROVALOF MINUTES...........................................................................................................
2
CONSENTITEMS.........................................................................................................................
2
Item 2 Approve Payment of Claims............................................................................................
2
Item 3 Award Bid/18-39/Lift Station #10 Improvements (R045'-19) .........................................
2
Item 4 Approve Refuse/Recycler Hauler Licenses...................:..................................................
2
Item 5 Accept QCD Drainage and Utility Easement......!...........................................................
2
Item 6 Approve City Hall Skylights Replacement...................::::...............................................
2
Item 7 Approve First Amendment to Sublease Agreement/YMCA...........................................
2
Item 8 Approve Lease Agreement/Anoka Hennepin School District/2019 Andover Family Fun
Fest.........................................................:::'.::::.................................:.:::::................................2
Item 8b Approve Setting Special Meeting for June 26, 2019, 7 p.m., at Ramsey City Hall..........
2
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................
2
PRESENTATION OF 2018 AUDIT-:,s:............................:..:.::............................::::....................
2
CONSIDER REZONING ORDINANCE -'1049 ANDOVER BLVD. NW — MARK SMITH
(Ord. 493)...............................................::..a.......................::::...................................................
4
CONSIDER REZONING ORDINANCE — 14328 & 14329 BUTTERNUT STREET NW — JAN
THOMAS(Ord. 494) ........................ ......... ..::.......::..........................................
4
CONSIDER PRELIMINARY PLAT — SHADO WBROOK NORTH — JAN THOMAS (R046-
19) ............. ..........................- ................::.....................................................................4
ADMINISTRATOR'S REPORT..:::,:................;::::........................................................................
5
(Administrative Staff Activities and Meetings)..........................................................................
5
(Engineering Staff Activities) .c ......................................................................................
5
(Community Development Staff Activities).::.::.......................................................................
6
MAYOR/COUNCIL INPUT.........:.....:................:.........................................................................
6
(Census Data)...................................::.........................................................................................
6
(Free Teen YMCA Memberships)..............................................................................................
6
(Purple Park Rebuild)................................................................................................................
6
(Population Estimate) ............a....................................................................................................
6
(Andover High School Volleyball Team)...................................................................................
7
RECESS& RECONVENE.:.::.:.::................................................:..................................................
7
ADJOURNMENT.............::::::........................................................................................:...............
7
C!
6 ANDOVER CITY COUNCIL WORKSHOP MEETING —MAY 28, 2019
7 MINUTES
8
9
10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude,
11 May 28, 2019 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
12 Minnesota.
13
14 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie-Holthus and James Goodrich
15
16 Councilmember absent: None
17
18 Also present: City Administrator, Jim Dickinson
19 Community Development Director, Joe Janish
20 Director of Public Works/City Engineer, David Berkowitz
21 Chief Building Official, Fred Patch
22 Street Supervisor, Jason Baumunk
23 Others
24
25 CODEAMENDMENTDISCUSSIONS
26
27 A. SIDE YARD
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Mr. Janish presented th
reviewed the side yard
He provided additional
IS FOR SINGLE FAMILY— URBANR-4
port and explained that at the request of the Council staff has
used by surrounding communities and provided that information.
and information on the changes of lot sizes and setbacks over the
years for the City of Andover. He reviewed some of the potential positive and negative impacts
of allowing a six-foot side yard setback for livable space.
Councilmember Barthel asked if'a modified option could be chosen. He stated while he would
support allowing a six-foot setback for the livable space above the garage but could understand
restricting basements to ten feet.
Mr. Dickinson stated there are some homes that built living space under a garage when installing
precast flooring in a garage.
Mr. Janish stated the building department would have to review these cases, but engineering
would as well because of potential impacts to drainage and utility easements.
Councilmember Holthus stated if both properties used a six-foot setback for the side yard and
both had egress windows, there would only be about six feet between the two homes.
Andover City Council Workshop Meeting
Minutes — May 28, 2019
Page 2
1 Mayor Trude stated most often the cases that come before the Council are for existing residents
2 that want to add onto their homes, rather than new construction that wants to maximize the lot.
3 She stated perhaps there could be a checklist of issues that would need to be met in order for a
4 request to qualify for a six-foot side yard setback.
6 Mr. Janish stated there have been three requests of this nature in the past five years. He stated
7 the City could continue to review the requests on a case by cases basis using the variance option,
8 whereas a change to the code would allow the activity.
10 Mayor Trude stated she is more open, using the example of the neighborhood near Walmart
11 where homes are closer together and residents enjoy that neighborhood feeling. She stated she
12 does not spend much time on the sides of her home and suspects others don't as well.
13
14 Mr. Patch stated when there are neighborhoods with smaller side yard setbacks, those
15 development generally use a Planned Unit Development (PUD) and therefore there are additional
16 elements of control. He stated he believes that the current ordinance works well and if requests
17 come forward, they should continue to be reviewed on an individual basis.
18
19 Councilmember Holthus stated she would not want to change the code, as there have not been
20 that many requests and would rather stay with the current system of using variances to review
21 those requests.
22
23 Mayor Trude stated this could go before the Planning and Zoning Commission for additional
24 discussion.
25
26 Councilmember Barthel stated he would also support leaving the code as is and not changing the
27 code to allow a smaller setback.
28
29 Mayor Trude stated she likes providing residents with the ability to build additional space above
30 their garage but noted it could be tricky for some properties to meet the criteria for a variance.
31
32 Councilmember Bukkila asked how many homes would actually run into this situation. She
33 explained she lives in the R-4 and could meet the requirements without a variance.
34
35 Mr. Patch noted that many of the developers have ten -foot side yard setbacks. He stated every
36 lot is unique, using the example of a corner lot which has two front yard setbacks.
37
38 Councilmember Bukkila stated she would not support changing the code.
39
40 Mr. Dickinson stated staff will continue with the variance process for setback where living space
41 pushes into they setback.
42
43 B. FRONT YARD SETBACKS FOR SWIMMING POOLS — RURAL R-1
44
Andover City Council Workshop Meeting
Minutes — May 28, 2019
Page 3
Mr. Patch presented the staff report and explained the current standards for swimming pools. He
stated that on a large lot, it may not be unattractive to have a pool in the front yard. He reviewed
the fencing requirement and it was noted that the homeowner would make the determination on
the type/style of fencing. He asked whether the 200 -foot setback would be adequate for a front
yard pool.
The Council reviewed larger properties in the city that have pools or could support pools in front
rural yards.
10 Mayor Trude noted there are large parcels and they still chose to put the pool in the backyard.
11
12 Councilmember Knight stated most people prefer the backyard because of the desire for privacy.
13
14 It was the consensus of the Council to leave the ordinance as is.
15
16 2020-2040 CIP DISCUSSION
17
18 A. DISCUSS STREET RECONSTRUCTION
19
20 Mr. Berkowitz presented the staff report and explained the City has used different methods to
21 prolong the life of the streets. He reviewed the streets that are currently included in the 2019-
22 2023 CIP. He provided additional information on Timber Rivers Estates, noting that in this area
23 there has been an issue with sealcoat delamination. He noted this is not a problem specific to
24 Andover and is being noticed across the metro and is causing road failures. He explained no new
25 roads have been sealcoated in the past five years because of the issues. He stated the City does
26 continue to sealcoat on aged roads that need repair. He explained for some roads, staff would
27 recommend milling off the sealcoating and repaving that area.
28
29 Mr. Baumunk stated on the roads where this issue is occurring, you could peal that top sealcoat
30 layer off with your fingers. He stated in the City of Champlin there was a similar issue and that
31 top layer was milled off and the base remained intact.
32
33 Mr. Berkowitz provided additional information on the metro wide issue. He provided alternative
34 options which could include fog sealing but noted the long amount of time to cure that process.
35 He stated MnDOT is attempting to find a fog seal that cures faster. He explained the current
36 process that staff has followed for roads, which has removed the sealcoating process.
37
38 Mr. Dickinson stated a theory in the paving industry is that the sealcoating is likely the problem.
39
40 Mr. Berkowitz stated Timber Rivers Estates and Woodland Estates have the worst issues and
41 noted that staff would like to show a mill and overlay in those areas in the CIP, if there is enough
42 pavement thickness to support that action.
43
44 Mayor Trude stated she is happy to see more urban roads included.
Andover City Council Workshop Meeting
Minutes — May 28, 2019
Page 4
1 Mr. Berkowitz identified areas highlighted in orange and yellow on the map provided in the staff
2 report that are currently in poor condition or at risk of being in poor condition because of the
3 sealcoating.
4
5 Mayor Trude stated she has a hard time keeping the subsidy at 75 percent for rural areas, as
6 many taxpayers are then paying to repair roads that they may never use. She noted other
7 assessment percentages used by similar communities.
9 Mr. Berkowitz stated increasing the assessment rate would help but would still not provide the
10 necessary funding.
11
12 Mayor Trade noted there are a lot of properties that were built in the 1990's and 2000's that will
13 come into the repair cycle.
14
15 Mr. Berkowitz confirmed there was a lot of infrastructure built in that time period that will need
16 repair. He stated staff would like to note that the City could be in bad shape if the areas in
17 yellow all need repair in the next three to five years.
18
19 Mr. Baumunk stated any area in yellow has sealcoat that could be peeled off. He provided
20 additional details on the maintenance process which begins with pothole filling. He noted that
21 67 tons of asphalt has been put into Timber Rivers Estates thus far and an additional four tons is
22 needed to complete the area. He stated that Woodland Estates will be next. He stated it has
23 taken three weeks to just complete Timber Rivers, which pulls that road crew from working on
24 other areas of the city, noting that Woodland Estates will take another two weeks. He stated the
25 City has fallen far behind on patching. He confirmed this is a metro wide issue, all road crews
26 are behind on patching.
27
28 Mayor Trude stated perhaps staff bring back an alternate formula for assessing rural properties at
29 30 percent.
30
31 Councilmember Holthus noted rural property owners pay for their septic and have additional
32 maintenance responsibilities. She stated some of the rural homes are not worth as much as other
33 homes in the community and did not think that those homeowners would want to see an
34 increased expense for assessments.
35
36 Mr. Berkowitz stated staff will continue to work on the CIP, identify projects for the CIP, and
37 bring back additional options for assessment.
38
39 Councilmember Barthel asked if the budget will need to be changed moving forward in order to
40 accommodate these additional repairs, or whether there are sufficient funds allotted for this in the
41 budget.
42
43 Mr. Dickinson confirmed additional funds will need to be identified. He noted the Council is
44 beginning the process of building the budget and the maintenance and repair elements of the CIP
Andover City Council Workshop Meeting
Minutes — May 28, 2019
Page 5
1 will be a part of that process.
2
3 Mr. Berkowitz stated road funding has been a focus for the past five years and the issues are just
4 coming forward more at this time.
Mayor Trude noted the schedule was working great but now that this unforeseen delamination
has come up, that will increase the budget needs.
9 Mr. Baumunk stated he can increase the asphalt material numbers in the operating budget, but he
10 simply would not have the crew to apply that additional material. He noted you cannot street
11 sweep the areas with the sealcoat problem because it takes off that top layer of sealcoating.
12
13 R DISCUSS POTENTL4L NEW TRAIL PROJECTS
14
15 Mr. Berkowitz presented the staff report and explained that the Park and Recreation Commission
16 identified the trail segments that are the most desired. He reviewed the list provided from the Park
17 and Recreation Commission.
18
19 Mayor Trude referenced a trail segment included on the list near Andover Station along Station
20 Parkway, noting there is already a trail available on the other side of the roadway that could be
21 used. She stated it seems that would be a large investment for an area that already has a trail on
22 one side of the road and therefore believed that the funds could be better spent in another area.
23
24 Mr. Berkowitz continued to review the recommended segments, providing additional details on
25 the specific segments.
26
27 Mayor Trude noted she receives requests for trails along 1615` Avenue and believed there would
28 be more interest in that area compared to along Station Parkway.
29
30 Mr. Berkowitz stated the challenge for the 1615 Avenue area is the location of the wetlands and
31 the question of where that trail would connect to.
32
33 Mayor Trude stated perhaps that be listed as a bookmark outside of the five-year plan, to ensure
34 that segment stays on the extended radar.
35
36 Mr. Berkowitz stated in the next year there are no funds for trail segments. He stated staff will
37 review budgeting when putting these segments into the CIP.
38
39 Mr. Dickinson stated staff did bring the comments from the Council regarding segment two along
40 Station Parkway to the Park and Recreation Commission and staff noted there would need to be
41 justification for why that segment is desired outside of the few calls that are received and noted
42 there were no additional comments of support from the Park and Recreation Commission
43 supporting that segment.
44
Andover City Council Workshop Meeting
Minutes — May 28, 2019
Page 6
1 Councilmember Holthus thanked staff for their work on this process.
2
3 Councilmember Bukkila noted in terms of budgeting, roads should take priority over trails.
4
5 RECESS & RECONVENE
6
7 Mayor Trude briefly recessed the meeting at 7:36 p.m
9 Mayor Trude reconvened the meeting at 7:45 p.m.
10
11 2020 BUDGET DEVELOPMENT DISCUSSION
12
13 Mr. Dickinson presented the staff report and reviewed the different elements that impact the budget
14 including the growth rate and taxable market value. He provided additional information on market
15 value of residential properties and potential upcoming development of rural residential properties.
16 He reviewed information related to the budget guidelines, debt levy, vehicle purchasing, strategic
17 planning items, management philosophy, staffing, health insurance benefits, contractual services,
18 memberships, and charitable gambling.
19
20 Councilmember Bukkila suggested that Stepping Stone and Hope for Youth be bumped up to
21 match the contribution provided to Lee Carlson. The Council agreed.
22
23 Mr. Dickinson continued to review budget elements including the capital improvement fund, road
24 and bridge fund, pedestrian trail maintenance, parks, capital equipment projects, facility
25 maintenance, and bonding. He stated the City is still seeing an increase in taxable market value.
26 He provided additional details on fund balance and budget projections for 2019 as well as
27 information related to fiscal disparities. He provided additional information on the general fund
28 budget and projected revenues.
29
30 Mayor Trude stated the growth in the tax base should help to offset the improvements needed in
31 the community because of the growth.
32
33 Councilmember Bukkila stated she would prioritize the roads.
34
35 Mr. Dickinson provided additional details on the debt service levy. He provided additional
36 information on how equipment certificates are used to finance equipment. He stated currently the
37 levy will increase but noted that this is just a preliminary figure and staff will continue to be adjust
38 the levy throughout the budget process.
39
40 Mayor Trude suggested using some of the fund balance to help curb the tax levy spike providing
41 a more even levy.
42
43 Mr. Dickinson provided details on fund transfers and noted the item will be updated for the next
44 review. He also provided additional information on park dedication receipts related to some recent
Andover City Council Workshop Meeting
Minutes — May 28, 2019
Page 7
developments.
Councilmember Knight asked how the market value growth rate of Andover compares to other
cities.
6 Mr. Dickinson stated the valuation growth rate for Andover is low, noting that the community will
7 likely never see another double-digit growth rate, which is actually beneficial for the City. He
8 explained manageable growth allows a better -quality product and infrastructure.
9
10 Councilmember Barthel stated he would support maintaining a reasonable fund balance. He stated
11 if the fund balance was going to be lowered, he could support going to 48 percent but would like
12 to see it remain at 50 percent as you never know what the future will hold.
13
14 Councilmembers Knight and Bukkila agreed.
15
16 Mayor Trude stated she would like to see how things look in August, as there are still unknown
17 items. She noted the budget presented thus far is larger than will be adopted in August.
18
19 Councilmember Barthel stated he prefers slow growth as it will help the City prepare for the road
20 improvements that will be needed over the next number of years. He noted he would be fine
21 delaying trails in order to catch up on road improvements.
22
23 Mayor Trude agreed the money that would typically be spent on a large trail would be better spent
24 on the mill and overlay projects discussed earlier tonight.
25
26 Councilmember Holthus stated she shares the opinion that trails should be a lower priority than
27 the roads.
28
29 2019 BUDGET PROGRESS REPORTS
30
31 Mr. Dickinson provided a brief overview on the budget progress reports.
32
33 2019 CITY INVES TMENTS RE VIE W
34
35 Mr. Dickinson provided a brief overview of the City investments.
36
37 OTHER BUSINESS
38
39 Mayor Trude stated she has heard about a press conference that Councilmember Bukkila is
40 holding on Saturday in the Council Chambers and wanted to ensure that Councilmember Bukkila
41 makes it clear that she is expressing her opinion and is not representing the City Council.
42
43 Councilmember Bukkila stated she is meeting with the public as that is something she wants to
44 do and wanted to leave it at that. She stated it is clear that she and Mayor Trude disagree on the
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Andover City Council Workshop Meeting
Minutes — May 28, 2019
Page 8
Community Center project.
Mayor Trude stated the Council majority disagrees with her on the topic and Councilmember
Bukkila should make it clear that she is representing the minority position.
Councilmember Bukkila stated she would not be doing this if she felt that Mayor Trude and staff
addressed the questions from the public clearly.
ADJOURNMENT
Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:01 p.m.
Respectfully submitted,
Amanda Staple, Recording Secretary
. • _. _
( 2C)
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Adminisl
FROM: Melissa Knutson, Accountant
SUBJECT: Payment of Claims
DATE: June 4, 2019
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $173,868.79 on disbursement edit list #I from 05/23/19 has been issued and released.
Claims totaling $276,735.20 on disbursement edit list 42 dated 06/04/19 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $450,603.99. Please note that
Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Melissa Knutson
Attachments: Check Proof Lists
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/23/2019 - 4:14PM
Batch: 00420.05.2019
Invoice No Description
Amount Payment Date Acct Number
W
3TY4IzDOVER
Reference
Vendor: AbleHose
Able Hose And Rubber
Check Sequence: I
ACH Enabled:
False
214028-001
Mill Hose & Band/Clamp
148.56
05/23/2019
010143100-61020
Check Total:
148.56
Vendor: Aircon
A rcon Electric Corporation
Check Sequence: 2
ACH Enabled:
False
11398-2019-1
Receptacles @ Sunshine Concession Bldg.
489.41
05/23/2019
0101-41970-63105
11403-2019-1
FS93 - Supply 2 RIBUIC Relays
36.12
05/23/2019
0101-41920-61120
11404-2019-1
Fix Light on Monument by Mech Garage
586.31
05/23/2019
010141930-63105
Check Total:
1,111.84
Vendor: Allinal
Allina Health System
Check Sequence: 3
ACH Enabled:
False
1110025324
1st Qtr Billing - April 2019
647.16
05/23/2019
0101-42200-63010
Check Total:
647.16
Vendor: AnkCity
City of Anoka
Check Sequence: 4
ACE Enabled:
False
INV00053
Traffic Signal - Bunker &7th Ave
22.31
05/23/2019
0101-43400-62005
Check Total:
22.31
Vendor: AnkCo03
Anoka Co
Check Sequence: 5
ACH Enabled:
False
Local Government Officials Meeting
40.00
05/23/2019
0101-41200-61310
Check Total:
40.00
Vendor: AnkCo04
Anoka Co Central Communication
Check Sequence: 6
ACH Enabled:
False
2019066
Motorola Charger & Radio Holster
105.08
05/23/2019
0101-42200-61020
Check Total:
105.08
Vendor: AnkCol6
Anoka Co Sheriff- Andover
Check Sequence: 7
ACH Enabled:
False
Jan - Feb 2019
Deputies for Boys High School Hockey Games
2,150.00
05/23/2019
2130-00000-24212
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM)
2,150.00
Check Total:
Vendor:
AspenMil
Aspen Mills
236339
0101-42200-61305
Unifonn for K. McNallan
236619
489.50
Uniform for P. Devaney
236621
Uniform for T. Swanson
236980
05/23/2019
Uniform for T. Fler poen
237274
Firefighters Uniform
05/23/2019
0101-42200-61305
Check Total:
Vendor:
BaileyNu
Bailey Nurseries, Inc.
INV0549040
Tree Order
INV0549090
Tree Order
Check Total:
Vendor:
Bar Koe
Ban-Koe Companies, Inc
97798
ACH Enabled:
Fire Alarm Maintenance Contract
329.25
05/23/2019
Check Total:
Vendor:
BauerSvc
Bauer Services, Inc.
2018-02798
Refund Pemrit - Job Cancelled
Check Total:
Vendor:
Beacon
Beacon Athletics
0504825 -IN
Ground Sleeve Digout Tool
Check Sequence: 10
ACH Enabled:
Check Total:
Vendor:
Bolton
Bolton & Menk, Inc.
0233014
Coon Crk Trunk Sewer Bypass
Check Total:
Vendor:
BoyerTru
Boyer Trucks
857115
ACH Enabled:
Valve for Unit #203
859412
05/23/2019
Parts for Unit #4884
Check Total:
Vendor:
BrinGlas
Bria Glass Service
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM)
2,150.00
Check Sequence: 14 ACH Enabled: False
417.05 05/23/2019 6100-48800-61115
163.78 05123/2019 6100-48800-61115
580.83
Check Sequence: 15 ACH Enabled: False
Page 2
Check Sequence: 8
ACH Enabled:
False
68.85
05/23/2019
0101-42200-61305
489.50
05/23/2019
0101-42200-61305
68.85
05/23/2019
0101-42200-61305
357.05
05/23/2019
0101-42200-61305
101.10
05/23/2019
0101-42200-61305
1,085.35
Check Sequence: 9
ACH Enabled:
False
329.25
05/23/2019
0101-45000-61130
2,271.00
05/23/2019
0101-45000-61130
2,600.25
Check Sequence: 10
ACH Enabled:
False
2,040.00
05/23/2019
2130-44000-62300
2,040.00
Check Sequence: 11
ACH Enabled:
False
424.05
05/23/2019
0101-42300-52230
424.05
Check Sequence: 12
ACH Enabled:
False
94.00
05/23/2019
0101-45000-61020
94.00
Check Sequence: 13
ACH Enabled:
False
625.50
05/23/2019
4120-49300-63005
Check Sequence: 14 ACH Enabled: False
417.05 05/23/2019 6100-48800-61115
163.78 05123/2019 6100-48800-61115
580.83
Check Sequence: 15 ACH Enabled: False
Page 2
Invoice No Description Amount Payment Date Acct Number Reference
5891
Repair Broken Window @ FS #3
435.00
05/23/2019
0101-41920-63105
Check Total:
435.00
Vendor: Bro-Tex
Bro-Tex, Inc.
Check Sequence: 16
ACH Enabled: False
519020
Carpet Recycling
450.00
05/23/2019
0101-46000-63010
Check Total:
450.00
Vendor: CampBarr
Campion, Barrow & Associates
Check Sequence: 17
ACH Enabled: False
023155
MN Public Safety - Fire Services Testing
425.00
05/23/2019
0101-42200-63010
Check Total:
425.00
Vendor: Cargill
Cargill, Incorporated
Check Sequence: 18
ACH Enabled: False
2904653938
Bulk Deicer Salt for Streets
3,326.94
05/23/2019
0101-43200-61125
Check Total:
3,326.94
Vendor: CenLink
CenturyLink
Check Sequence: 19
ACH Enabled: False
763 754-6713
Subway @ Community Center
54.04
05/23/2019
2130-44100-62030
763 755-0776
City Hall Service
19.99
05/23/2019
0101-41910-62030
763 755-0776
Public Works Service
19.99
05/23/2019
0101-41930-62030
763 755-0776
Fire Department Service
20.00
05/23/2019
0101-41920-62030
763 755-0776
Community Center Service
20.00
05/23/2019
2130-44000-62030
Check Total:
134.02
Vendor: CintasGK
Cintas Corp - Cintas Loc #16K
Check Sequence: 20
ACH Enabled: False
4021770065
Uniform Cleaning
60.73
05/23/2019
5200-48200-61020
4021770065
Uniform Cleaning
212.61
05/23/2019
0101-43100-61020
4021770065
Uniform Cleaning
30.39
05/23/2019
0101-43300-61020
4021770065
Uniform Cleaning
91.12
05/23/2019
0101-45000-61020
4021770065
Uniform Cleaning
30.38
05/23/2019
5100-48100-61020
4021770065
Uniform Cleaning
30.34
05/23/2019
6100-48800-61020
4022229069
Floor Mat Rental
161.65
05/23/2019
5100-48100-62200
4022229124
Floor Mat Rental
41.39
05/23/2019
0101-41910-62200
Check Total:
658.61
Vendor: CintasCo
Cintas Corporation
Check Sequence: 21
ACH Enabled: False
5013106329
Service First Aid Cabinet
107.99
05/23/2019
2130-44000-61020
Check Total: 107.99
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PK Page 3
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: Clareys
Clarey's Safety Equipment
Check Sequence: 22
ACH Enabled: False
182801
Cal Gas, 20 PPM Co/Air & Cal Gas, Zero Au
100.00
05/23/2019
2130-44300-61020
Check Total:
100.00
Vendor: Colonial
Colonial Life & Accident
Check Sequence: 23
ACH Enabled: False
7156706-0601188
June 2019 Premium - E7156706 ' .
279.90
05/23/2019
0101-00000-21210
Check Total:
279.90
Vendor: Comcast4
Comcast
Check Sequence: 24
ACH Enabled: False
900524839/80586573
City Hall - PRI Tl Loop (57%)
186.69
05/23/2019
0101-41910-62030
900524839/80586573
Public Works - PRI Tl Loop (18
58.95
05/23/2019
0101-41930-62030
900524839/80586573
Water Treatment Plant - PRI Tl
22.93
05/23/2019
5100-48100-62030
900524839/80586573
Community Center - PRI T1 Loop
26.20
05/23/2019
2130-44000-62030
900524839/80586573
Fire Station #1 - PRI Tl Loop
32.75
05/23/2019
0101-41920-62030
Check Total:
327.52
Vendor: CoonRapi
City of Coon Rapids
Check Sequence: 25
ACH Enabled: False
12579
Traffic Signal - Hanson & 133rd
28.21
05/23/2019
0101-43400-62005
12579
Traffic Signal - Crosstown & 133rd
21.99
05/23/2019
010143400-62005
Check Total:
50.20
Vendor: CoreMain
Core & Main LP
Check Sequence: 26
ACH Enabled: False
K458014
Water Meters
5,815.38
05/23/2019
5100-48100-61035
K527033
Water Meters
1,354.30
05/23/2019
5100-48100-61035
Check Total:
7,169.68
Vendor: Dalco
Dalco
Check Sequence: 27
ACH Enabled: False
3434445
Toilet Tissue & Surface Cleaners
142.12
05/23/2019
2130-44000-61020
3438502
Toilet Tissue & Surface Cleaners
119.86
05/23/2019
2130-44000-61020
3447716
Wheel BMPR 80DX25W
18.70
05/23/2019
2130-44000-61020
Check Total:
280.68
Vendor: DoverKen
Dover Kennels
Check Sequence: 28
ACH Enabled: False
2019003
Boarding for Unclaimed Cats
165.00
05/23/2019
0101-42500-63010
Check Total:
165.00
Vendor: ECM
ECM Publishers, Inc.
Check Sequence: 29
ACH Enabled: False
689997
2019 Spring Recycling Day Ad
347.00
05/23/2019
0101-46000-63025
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
692402
Monthly Recycling Program
260.00
05/23/2019
0101-46000-63025
694204
Andover Advocate- May
139.00
05/23/2019
0101-46000-63025
Check Total:
746.00
Vendor:
FacMotor
Factory Motor Parts Company
Check Sequence: 30
ACH Enabled:
False
6-1533823
Chain Lube & Service Lamps
76.02
05/23/2019
6100-48800-61020
Check Total:
76.02
Vendor:
FirstStT
First State Tire Recycling
Check Sequence: 31
ACH Enabled:
False
111851
Recycling Tires
603.75
05/23/2019
0101-46000-63010
Check Total:
603.75
Vendor:
FoxVdIM
Fox Valley Metrology
Check Sequence: 32
ACH Enabled:
False
184611
Torque Wrench Calibration
350.00
05/23/2019
6100-48800-63010
Check Total:
350.00
Vendor:
Goodin
Goodin Company
Check Sequence: 33
ACH Enabled:
False
01893004-00
Misc. Supplies
130.92
05/23/2019
5100-48100-61005
Check Total:
130.92
Vendor:
GustafAs
Ashley Gustafson
Check Sequence: 34
ACH Enabled:
False
Lem to Skate Coach
199.50
05/23/2019
2130-44300-63005
Check Total:
199.50
Vendor:
H1thPDen
Health Partners
Check Sequence: 35
ACH Enabled:
False
89820491
June 2019 Premium
54,641.11
05/23/2019
0101-00000-21206
89820491
June 2019 Premium
4,048.65
05/23/2019
0101-00000-21208
89820491
June 2019 Premium
1,285.43
05/23/2019
7100-00000-21218
Check Total:
59,975.19
Vendor:
HenSchei
Henry Schein, Inc.
Check Sequence: 36
ACH Enabled:
False
64837704
Lavender PF Nitrile Goves
143.76
05/23/2019
0101-42200-61020
64950974
Syringe, Safety 20Gaxl-1/2" 3cc
206.92
05/23/2019
010142200-61015
65099550
Electrodes for Lifepak & LCSU 4
629.95
05/23/2019
0101-42200-61015
65208510
Lifepak Battery Nomechar Lithium
319.30
05/23/2019
0101-42200-61015
Check Total:
1,299.93
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: IMSAIIia
IMS Alliance
Check Sequence: 37
ACH Enabled:
False
19-1004
Name Tags
116.10
05/23/2019
0101-42200-61020
Check Total:
116.10
Vendor: IngerRan
Ingersoll Rand Company
Check Sequence: 38
ACH Enabled:
False
30755165
Complete PM Requested by: Brian
465.49
05/23/2019
5100-48100-63100
Check Total:
465.49
Vendor: InnovOlf
Innovative Office Solutions, LLC
Check Sequence: 39
ACH Enabled:
False
IN2521517
CH Office Supplies
7.97
05/23/2019
0101-41200-61005
IN2521517
CH Office Supplies
10.63
05/23/2019
0101-41500-61005
IN2521517
CH Office Supplies
7.97
05/23/2019
0101-41600-61005
IN2521517
CH Office Supplies
13.29
05/23/2019
0101-42300-61005
IN2521517
CH Office Supplies
5.31
05/23/2019
0101-41230-61005
IN2521517
CH Office Supplies
2.66
05/23/2019
0101-41300-61005
IN2521517
CH Office Supplies
5.31
05/23/2019
0101-41400-61005
Check Total:
53.14
Vendor: Insight
Insight Public Sector
Check Sequence: 40
ACH Enabled:
False
1100661637
Toner Cartridges
422.94
05/23/2019
2130-44000-61020
Check Total:
422.94
Vendor: IPMAHR
IPMA- HR
Check Sequence: 41
ACH Enabled:
False
EW45795-V6X4Po
Membership Dues Thai 06/30/2020
149.00
05/23/2019
0101-41230-61320
Check Total:
149.00
Vendor: JCFirePr
Johnson Controls Fire Protection LP
Check Sequence: 42
ACH Enabled:
False
20938951
Service Agreement on Monitoring System
420.00
05/23/2019
0101-41920-63010
Check Total:
420.00
Vendor: JRAdvane
JR's Advanced Recyclers
Check Sequence: 43
ACH Enabled:
False
97727
Appliances, Bulbs & Electronics Recycling
9,988.40
05/23/2019
0101-46000-63010
97728
Appliances & Bulbs Recycling
239.90
05/23/2019
0101-46000-63010
Check Total:
10,228.30
Vendor: LMNCIT
League of Minnesota Cities
Check Sequence: 44
ACH Enabled:
False
4740
Deductible for Damaged Fence by Plow
2,500.00
05/23/2019
6200-48900-62105
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PW Page 6
Invoice No Description Amount Payment Date AcetNumber Reference
AP -Computer Check Proof List by Vendor (0512312019 - 4:14 PM) Page 7
Check Total:
2,500.00
Vendor: Lehmans
Lehmann's
Check Sequence: 45
ACH Enabled: False
202600
Parts for Unit #63
24.75
05/23/2019
6100-48800-61115
Check Total:
24.75
Vendor: Lots
Loe's Oil Company
Check Sequence: 46
ACH Enabled: False
80847
Recycled Oil Filters
15.00
05/23/2019
0101-46000-63010
80988
Recycled Oil Filters
15.00
05/23/2019
010146000-63010
Check Total:
30.00
Vendor: Menards
Menards
Check Sequence: 47
ACH Enabled: False
1244
Gentry & Classic Post Mont Combo
139.26
05/23/2019
0101-43200-61105
1284
Returned Parts
-7.94
05/23/2019
5100-48100-61005
323
Supplies for Rental Properties
91.86
05/23/2019
4520-49300-61120
353
Rubber Air Hose
39.92
05/23/2019
0101-41930-61120
625
Mailbox Posts
647.76
05/23/2019
0101-43200-61105
701
Gentry Post Mount Combo
58.79
05/23/2019
0101-43200-61105
841
Misc. Supplies
51.31
05/23/2019
5100-48100-61005
917
Misc. Supplies for Sign Department
114.50
05/23/2019
0101-43300-61105
954
Shovels
44.97
05/23/2019
0101-43100-61205
976
Mise. Supplies
115.61
05/23/2019
0101-42200-61005
Check Total:
1,296.04
Vendor: MetSales
Metro Sales Incorporated
Check Sequence: 48
ACH Enabled: False
INVI338423
Ricoh Wide Format Lease
87.12
05/23/2019
0101-41500-62200
INV1338423
Ricoh Wide Format Lease
87.12
05/23/2019
0101-41600-62200
INVI338423
Ricoh Wide Format Lease
87.12
05/23/2019
0101-42300-62200
INVI338423
Ricoh Wide Format Lease
222.64
05/23/2019
2210-41600-62200
Check Total:
484.00
Vendor: MHPlmnbi
MH Plumbing, Inc.
Check Sequence: 49
ACH Enabled: False
89836102
Refund Permit - Job Cancelled
72.00
05/23/2019
0101-42300-52195
Check Total:
72.00
Vendor: Mickman
Mickman Brothers Inc.
Check Sequence: 50
ACH Enabled: False
4151
2019 Street Reconstruction
787.50
05/23/2019
4140-49300-63010
SERV0033565
Start Up Irrigation System Jay & Bunker
3,379.78
05/23/2019
2110-46500-63010
AP -Computer Check Proof List by Vendor (0512312019 - 4:14 PM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
4,167.28
Vendor: MNDNR
Minnesota Dept of Natural Resources
Check Sequence: 51
ACH Enabled:
False
1987-6059
2018 Water Use & Summer Surcharge
18,577.18
05/23/2019
5100-48100-63050
Check Total:
18,577.18
Vendor: MNStFDep
Minnesota State Fire Department Association
Check Sequence: 52
ACH Enabled:
False
76
Fire Department Award Banquet
200.00
05/23/2019
0101-42200-61310
Check Total:
200.00
Vendor: MNPlumb
MN Plumbing & Home Services
Check Sequence: 53
ACH Enabled:
False
89720666
Refund Permit - Not Required
91.00
05/23/2019
0101-42300-52195
Check Total:
91.00
Vendor: MRCLtEdg
MR Cutting Edge
Check Sequence: 54
ACH Enabled:
False
999
Ice Scraper Blade
35.00
05/23/2019
2130-44300-63005
Check Total:
35.00
Vendor: MTIDist
MTI Distributing Inc
Check Sequence: 55
ACH Enabled:
False
1210307-00
Parts for Unit# 11-582
333.68
05/23/2019
6100-48800-61115
Check Total:
333.68
Vendor: MYHold
MY Holdings, Inc.
Check Sequence: 56
ACH Enabled:
False
3647
Strip/Wax Floors & Carpet Cleaning
1,607.75
05/23/2019
0101-41910-63010
3647
Strip/Wax Floors & Carpet Cleaning
1,606.75
05/23/2019
0101-41920-63010
3647
Strip/Wax Floors & Carpet Cleaning
1,606.75
05/23/2019
0101-41930-63010
3647
Strip/Wax Floors & Carpet Cleaning
183.75
05/23/2019
5100-48100-63010
Check Total:
5,005.00
Vendor: NatPenCo
National Pen Company
Check Sequence: 57
ACH Enabled:
False
110771653
Neon Round Pencil
538.56
05/23/2019
2130-44000-61020
Check Total:
538.56
Vendor: NexExter
Nexgen Exteriors
Check Sequence: 58
ACH Enabled:
False
89266646
Refund Permit - Job Cancelled
72.00
05/23/2019
0101-42300-52185
Check Total:
72.00
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM)
Page 8
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: NoAmSafe
North American Safety Inc.
2,300.00
Check Sequence: 59 ACH Enabled: False
42161
Safety Vests & Class 3 Fleece Jackets
344.00
05/23/2019
0101-43100-61005
42161
Safety Vests & Class 3 Fleece Jackets
141.75
05/23/2019
5100-48100-61005
42161
Safety Vests & Class 3 Fleece Jackets
141.75
05/23/2019
5200-48200-61005
42161
Safety Vests & Class 3 Fleece Jackets
352.50
05/23/2019
0101-45000-61020
42162
Safety T -Shirts Class 2 - Lime Breeze
200.00
05/23/2019
010145000-61020
42162
Safety T -Shirts Class 2 - Lime Breeze
499.00
05/23/2019
0101-43100-61005
42162
Safety T -Shirts Class 2 - Lime Breeze
218.50
05/23/2019
5100-48100-61005
42162
Safety T -Shirts Class 2 - Lime Breeze
218.50
05/23/2019
5200-48200-61005
42209
Safety T -Shirts Class 2 - Lime Breeze
92.00
05/23/2019
5100-48100-61005
42209
Safety T -Shirts Class 2 - Lime Breeze
92.00
05/23/2019
5200-48200-61005
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 Phi) Page 9
Check Total:
2,300.00
Vendor: NoTechno
Northern Technologies, LLC
Check Sequence: 60 ACH Enabled: False
31098
Crosstown Blvd Trail
2,127.00
05/23/2019
4170-49300-63005
Check Total:
2,127.00
Vendor: OReiAuto
OTeilly Auto Parts
Check Sequence: 61 ACH Enabled: False
3253-405325
Tool
11.99
05/23/2019
6100-48800-61205
3253-405670
Copper Plug for Jumping Jack #98-85
2.12
05/23/2019
6100-48800-61020
3253-405879
Copper Plug
2.12
05/23/2019
6100-48800-61020
3253-405982
Fuel Filter & Hyd Filter
67.26
05/23/2019
6100-48800-61115
3253-406755
Filters for Unit #70
17.08
05/23/2019
6100-48800-61115
3253-406791
Air Filters for Unit #70
23.95
05/23/2019
6100-48800-61115
3253406797
Battery for Unit#76
87.20
05/23/2019
6100-48800-61115
3253-406850
Oil Filters for Stock
9.26
05/23/2019
6100-48800-61115
3253-406884
Coolant Hose for Unit #78
50.69
05/23/2019
6100-48800-61115
3253-407127
Copper Plug
4.24
05/23/2019
6100-48800-61020
3253-407149
Oil Filter
7.80
05/23/2019
6100-48800-61115
3253-407282
Oil Filter & Cartridge
140.40
05/23/2019
6100-48800-61115
3253-407319
Battery for Unit #09-592
52.99
05/23/2019
6100-48800-61115
3253-407334
Battery for Unit #00-104
87.20
05/23/2019
610048800-61115
3253407526
Oil Filters for Units #12 & #4825
12.25
05/23/2019
6100-48800-61115
3253408528
Oil & Fuel Filters
13.60
05/23/2019
6100-48800-61115
3253-408531
Brake Fluid
9.98
05/23/2019
6100-48800-61020
Check Total:
600.13
Vendor: OffDepot
Office Depot
Check Sequence: 62 ACH Enabled: False
306074425001
Office Chairs
523.32
05/23/2019
0101-42200-61210
310722537001
CC Office Depot Supplies
77.39
05/23/2019
2130-44000-61005
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 Phi) Page 9
Invoice No Description Amount Payment Date Acct Number Reference
310722537001
CC Office Depot Supplies
77.38
05/23/2019
2130-44300-61005
313139653001
Office Supplies
106.92
05/23/2019
0101-42200-61005
313140241001
Office Supplies
31.90
05/23/2019
0101-42200-61005
Check Total:
816.91
Vendor: OPUS21
OPUS 21
Check Sequence: 63
ACH Enabled: False
190414
April 2019 Utility Billing
3,103.01
05/23/2019
5300-48300-63010
190414
April 2019 Utility Billing
2,205.47
05/23/2019
5200-48200-63010
190414
April 2019 Utility Billing
2,141.47
05/23/2019
0101-43600-63010
190414
April 2019 Utility Billing
1,954.95
05/23/2019
5100-48100-63010
Check Total:
9,404.90
Vendor: PelkeyAm
Amanda Pelkey
Check Sequence: 64
ACH Enabled: False
Learn to Skate Coach
199.50
05/23/2019
2130-44300-63005
Check Total:
199.50
Vendor: PionSecu
Pioneer SecureShred
Check Sequence: 65
ACH Enabled: False
37272
On Site Shredding Service
750.00
05/23/2019
0101-46000-63010
Check Total:
750.00
Vendor: Plunkett
Plunke[t's Pest Control, Inc.
Check Sequence: 66
ACH Enabled: False
6256085
Pest Control
156.00
05/23/2019
0101-41910-63010
6256086
Pest Control
156.00
05/23/2019
0101-41920-63010
6256087
Pest Control
156.00
05/23/2019
0101-41920-63010
6256088
Pest Control
156.00
05/23/2019
0101-41930-63010
6270329
Pest Control
72.52
05/23/2019
2130-44000-63010
Check Total:
696.52
Vendor: PremWate
Premium Waters, Inc.
Check Sequence: 67
ACH Enabled: False
600003-04-19
05/19 Water Cooler Rental @ PW
45.00
05/23/2019
0101-41930-62200
618221-04-19
05/19 Water Cooler Rental @ City Hall
45.00
_
05/23/2019
0101-41910-62200
Check Total:
90.00
Vendor: RandyEnv
Randy's Environmental Services
Check Sequence: 68
ACH Enabled: False
1-305998-4
Paper Shredding Service
754.38
05/23/2019
0101-46000-63010
Check Total:
754.38
Vendor: RCMSpeci
RCM Specialties Inc
Check Sequence: 69
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM) Page 10
Invoice No Description Amount Payment Date Acct Number Reference
7006
Emulsion
770.00
05/23/2019
0101-43100-61125
Check Total;
770.00
Vendor: RepSvices
Republic Services #899
Check Sequence: 70
ACH Enabled; False
0899-003378432
May 2019 Recycling Service
6,471.85
05/23/2019
0101-46000-63010
Check Total:
6,471.85
Vendor: RJMechan
RJ Mechanical, Inc.
Check Sequence: 71
ACH Enabled: False
9855
Adjust Air Shutter on Boiler#2
388.50
05/23/2019
2130-44000-63105
Check Total:
388.50
Vendor: RoyalTi
Royal Tire Inc
Check Sequence: 72
ACH Enabled: False
303-174035
Labor to Repair Unit #11-111
375.00
05/23/2019
6100-48800-63135
303-174035
Parts to Repair Unit #11-111
128.05
05/23/2019
6100-48800-61115
312-28966
Tires for Unit #13-94
851.70
05/23/2019
6100-48800-61115
Check Total:
1,354.75
Vendor: S&SInd
S & S Industrial Supply
Check Sequence: 73
ACH Enabled: False
304209
Misc. Supplies for Unit#203
8.46
05/23/2019
6100-48800-61115
304317
Hardware
15.75
05/23/2019
6100-48800-61020
Check Total:
24.21
Vendor: SabclPau
Paul Sabel
Check Sequence: 74
ACH Enabled: False
253318
Pre -Mix 2 Stroke Syn Oil
101.42
05/23/2019
6100-48800-61020
Check Total:
101.42
Vendor: SowBarPI
Sowada & Bama Plumbing, LLC.
Check Sequence: 75
ACH Enabled: False
89154390
Refund Permit - Not Required
361.00
05/23/2019
0101-42300-52195
Check Total:
361.00
Vendor: SunLifeF
Sun Life Financial
Check Sequence: 76
ACH Enabled: False
238450
June 2019 Premium
1,802.25
05/23/2019
0101-00000-21205
238450
June 2019 Premium
2.12
05/23/2019
7100-00000-21218
238450
June 2019 Premium
951.85
05/23/2019
0101-00000-21216
238450
June 2019 Premium
135.76
05/23/2019
0101-00000-21217
238450
June 2019 Premium
50.88
05/23/2019
0101-42200-60330
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PW Page 11
Invoice No Description Amount Payment Date Acct Number Reference
2,942.86
Check Total:
Vendor:
SuperVis
Superior Vision Insurance
0000274525
June 2019 Premium
Check Total:
Vendor:
SupSolut
Supply Solutions LLC
22955
Paper Towels
Check Sequence: 78
ACH Enabled:
Check Total:
Vendor:
TalbLawn
Talberg Lawn & Landscape, Inc
213778
May 2019 Lawn Maintenance Contract
213779
May 2019 Lawn Maintenance Contract
213780
May 2019 Lawn Maintenance Contract
213781
ACH Enabled:
May 2019 Lawn Maintenance Contract
213782
05/23/2019
May 2019 Lawn Maintenance Contract
213783
May 2019 Lawn Maintenance Contract
05/23/2019
2130-44000-63010
Check Total:
Vendor:
Timesave
Timesaver
M24717
City Council Meetings
280.00
05/23/2019
Check Total:
Vendor:
Toxalert
Toxalert International Inc.
20206
0101-41920-63010
Gas Detection System Yrly Service Contract
20207
234.00
Gas Detection System Yrly Service Contract
0101-45000-63010
Check Total:
Vendor:
TmstlnU
Trust in Us Workplace Drug & Alcohol Testing
82405
New Employee Drug & Alcohol Testing
Check Sequence: 80
Check Total:
Vendor:
USBankEq
US Bank Equipment Finance
385294186
Ricoh Copier Lease @ Public Works
684.98
Check Total:
Vendor:
Verizon
Verizon Wireless
2,942.86
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM) Page 12
Check Sequence: 77
ACH Enabled:
False
238.38
05/23/2019
0101-00000-21205
238.38
Check Sequence: 78
ACH Enabled:
False
107.31
05/23/2019
0101-41910-61025
107.31
Check Sequence: 79
ACH Enabled:
False
397.00
05/23/2019
0101-41910-63010
664.00
05/23/2019
2130-44000-63010
384.00
05/23/2019
0101-41920-63010
280.00
05/23/2019
0101-41920-63010
251.00
05/23/2019
0101-41920-63010
234.00
05/23/2019
0101-45000-63010
2,210.00
Check Sequence: 80
ACH Enabled:
False
684.98
05/23/2019
0101-41100-63005
_
684.98
Check Sequence: 81
ACH Enabled:
False
388.00
05/23/2019
0101-41930-63010
248.00
05/23/2019
5100-48100-63010
636.00
Check Sequence: 82
ACH Enabled:
False
55.00
05/23/2019
0101-41230-63005
55.00
Check Sequence: 83
ACH Enabled:
False
140.50
05/23/2019
0101-41930-62200
140.50
Check Sequence: 84
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM) Page 12
Invoice No Description Amount Payment Date Acct Number Reference
9829301175
Storm Water Pump
2,672.62
25.02
05/23/2019
5300-48300-62030
9829301176
Park Trail Cams- Crooked Lk Boat Landing
50.08
05/23/2019
0101-45000-62030
9829301176
Eng Data Collector
25.02
0101-41910-62020
05/23/2019
0101-41600-62030
9830045446
Monthly Cell Phone
Service
83.45
8228718-0500-5
05/23/2019
0101-41500-62030
9830045446
Monthly Cell Phone
Service
370.64
05/19 Garbage Service @ FS#3
05/23/2019
0101-41600-62030
9830045446
Monthly Cell Phone
Service
50.40
156.10
05/23/2019
0101-41400-62030
9830045446
Monthly Cell Phone
Service
273.42
05/23/2019
0101-42200-62030
9830045446
Monthly Cell Phone
Service
95.41
05/23/2019
05/23/2019
0101-41420-62030
9830045446
Monthly Cell Phone
Service
122.84
05/23/2019
2130-44000-62030
9830045446
Monthly Cell Phone
Service
93.12
E1836182.002
05/23/2019
5200-48200-62030
9830045446
Monthly Cell Phone
Service
72.85
Check Total:
05/23/2019
0101-43300-62030
9830045446
Monthly Cell Phone
Serviced
251.95
05/23/2019
0101-43100-62030
9830045446
Monthly Cell Phone
Service
131.21
05/23/2019
6100-48800-62030
9830045446
Monthly Cell Phone
Service
231.10
05/23/2019
05/23/2019
5100-48100-62030
9830045446
Monthly Cell Phone
Service
50.40
0101-45000-62200
05/23/2019
0101-41910-62030
9830045446
Monthly Cell Phone
Service
135.81
2626
05/23/2019
0101-42300-62030
9830045446 -
Monthly Cell Phone
Service
549.50
05/23/2019
0101-45000-62030
9830045446
Monthly Cell Phone
Service
60.40
05/23/2019
010141200-62030
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM)
ACII Enabled: False
ACH Enabled: False
ACH Enabled: False
Page 13
Check Total:
2,672.62
Vendor: WasMgmt2
Waste Management - Blaine
Check Sequence: 85
8228708-0500-6
04/19 Garbage Service @ City Hall
137.14
05/23/2019
0101-41910-62020
8228717-0500-7
04/19 Garbage Service @ FS#2
100.69
05/23/2019
0101-41920-62020
8228718-0500-5
04/19 Garbage Service @ FS#1
100.07
05/23/2019
0101-41920-62020
8229361-0500-3
05/19 Garbage Service @ FS#3
168.70
05/23/2019
0101-41920-62020
8233595-0500-0
PW Garbage Disposal
156.10
05/23/2019
0101-45000-62020
8233595-0500-0
PW Garbage Disposal
686.82
05/23/2019
0101-46000-62020
8233595-0500-0
PW Garbage Disposal
197.72
05/23/2019
0101-41930-62020
Check Total:
1,547.24
Vendor: WitmerAs
Witmer Public Safety Group, Inc.
Check Sequence: 86
E1836182.002
Husky SCBA Staging Mats
111.59
05/23/2019
0101-42200-61205
Check Total:
111.59
Vendor: WruckSew
Wmck Sewer and Portable Rental
Check Sequence: 87
2625
Portable Toilet Rental
158.00
05/23/2019
0101-45000-62200
2626
Portable Toilet Rental
12.50
05/23/2019
0101-00000-24201
2626
Portable Toilet Rental
238.50
05/23/2019
0101-45000-62200
2626
Portable Toilet Rental
137.00
05/23/2019
0101-00000-24201
2626
Portable Toilet Rental
232.00
05/23/2019
0101-00000-24201
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM)
ACII Enabled: False
ACH Enabled: False
ACH Enabled: False
Page 13
Invoice No Description Amount Payment Date Acct Number Reference
2627 Portable Toilet Rental 70.00 05/23/2019 0101-46000-63010
Check Total: 848,00
Vendor: YMCAAnc YMCA of Greater Twin Cities - Andover Check Sequence: 88
Punch Balloons for Fun Fest Parade 215.00 05/23/2019 2130-44000-61020
Check Total: 215.00
Total for Check Run: 173,868.79
Total of Number of Checks: 88
AP -Computer Check Proof List by Vendor (05/23/2019 - 4:14 PM)
ACH Enabled: False
Page 14
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/30/2019 - 4:25PM
Batch: 00404.06.2019
Invoice No.
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 292Desig
292 Design Group, Inc.
Check Sequence: 1
ACH Enabled: False
17102-02-2
Community Center Expansion
114,903.94
06/04/2019
4180-49300-63005
Check Total:
114,903.94
Vendor: AAAStrip
AAA Striping Service Co.
Check Sequence: 2
ACH Enabled:
False
106239
2019 Pavement Markings
35,011.76
06/04/2019
4140-49300-63010
Check Total
35,011.76
Vendor: Belightf
Belightfull Company LLC
Check Sequence: 3
ACH Enabled:
False
Communications Consultant
2,600.00
06/04/2019
0101-49100-63905
Check Total:
2,600.00
Vendor: Bolton
Bolton & Menk, Inc.
Check Sequence: 4
ACH Enabled:
False
0233033
Lift Station S10 Improve
13,951.00
06/04/2019
4120-49300-63005
Check Total:
13,951.00
Vendor: ColumHei
City of Columbia Heights
Check Sequence: 5
ACH Enabled:
False
2019 2nd on
2019 GIS 2nd Qtr
2,774.00
06/04/2019
5200-48200-63005
2019 2nd Qtr
2019 GIS 2nd Qtr
2,776.00
06/04/2019
4140-49300-63005
2019 2nd Qtr
2019 GIS 2nd Qtr
1,902.00
06/04/2019
2210-41600-63005
2019 2nd Qtr
2019 GIS 2nd Qtr
185.00
06/04/2019
2220-41600-63005
2019 2nd Qtr
2019 GIS 2nd Qtr
2,642.00
06/04/2019
2250-41600-63005
2019 2nd Qtr
2019 GIS 2nd Qtr
2,774.00
06/04/2019
5100-48100-63005
2019 2nd Qtr
2019 GIS 2nd Qtr
1,347.00
06/04/2019
5300-48300-63005
Check Total:
14,400.00
Vendor: MNDOH
Minnesota Department of Health
-
Check Sequence: 6
ACH Enabled:
False
1020034
2019 2nd Qtr Water Connection Fee
10,648.00
06/04/2019
510048100-63050
s
AP -Computer Check Proof List by Vendor (05/30/2019 - 4:25 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 50,974.50
Total for Check Run: 276,735.20
Total of Number of Checks: 9
AP -Computer Check Proof List by Vendor (05/30/2019 - 4:25 PM) Page 2
Check Total:
10,648.00
Vendor: RedpathC
Redpath and Company
Check Sequence: 7 ACH Enabled: False
150446881
2018 Completion of Audit
13,409.00
06/04/2019
0101-41400-63005
150446881
2018 Completion ofAudit
3,760.00
06/04/2019
5100-48100-63005
150446881
2018 Completion of Audit
3,760.00
06/04/2019
5200-48200-63005
150446881
2018 Completion of Audit
1,135.00
06/04/2019
5300-48300-63005
150446881
2018 Completion of Audit
497.00
06/04/2019
2220-41600-63005
150446881
2018 Completion of Audit
1,149.00
06/04/2019
2110-46500-63005
Check Total:
23,710.00
Vendor: CinlnsCo
The Cincinnati Insurance Company
Check Sequence: 8 ACH Enabled: False
1000473782
PW Veh Maint/Cold Storage/Site Wk
10,536.00
06/04/2019
4303-49300-62100
Check Total:
10,536.00
Vendor: WSB
WSB & Associates, Inc.
Check Sequence: 9 ACH Enabled: False
R-012615-000-9
Vet Mem Const-Nightgl to Tower
13,874.50
06/04/2019
4140-49300-63005
R-013849-000-1
Country Oaks North 4th Addition
22,194.25
06/04/2019
7200-00000-24203
R-013884-000-1
Catcher's Creek East
14,321.50
06/04/2019
7200-00000-24203
R-014010-000-1
PW Veh Maint/Cold Storage/Site Wk
584.25
06/04/2019
4303-49300-63005
Check Total: 50,974.50
Total for Check Run: 276,735.20
Total of Number of Checks: 9
AP -Computer Check Proof List by Vendor (05/30/2019 - 4:25 PM) Page 2
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT
17:15
Mayor and Council Members
Jim Dickinson, City Administrate
David D. Berkowitz, Director of
3ngineer
Approve Change Order #1/17-17/Crosstown Blvd. NW Trail (Boardwalk) -
Engineering
June 4, 2019
INTRODUCTION
The City Council is requested to approve Change Order #1 for Project 17-17, Crosstown Boulevard
NW Trail (Boardwalk).
DISCUSSION
There were three additions/changes to work items that were required to complete the boardwalk section
of the trail. The first item was upsizing the diameter of the helical piers due to soil conditions to
properly support the boardwalk structure. The second item is a site design change to the abutments to
meet site conditions and the third item is for extra depth of pier drilling, which was identified in the
contract on a per foot bases to also add proper support to the structure.
BUDGETIMPACT
The changes to the project will be funded by the City Trail Fund.
COUNCIL ACTION
The City Council is requested to approve the attached resolution for Change Order #1 for Project 17-
17, Crosstown Boulevard NW Trail (Boardwalk).
Respectfully submitted,
01
David D. Berkowitz, P.E.
Attach: Resolution & Change Order #1
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NO.
17-17, CROSSTOWN BOULEVARD NW TRAIL (BOARDWALK) .
WHEREAS, the City of Andover has a contract for Project No. 17-17,
Crosstown Boulevard NW Trail (Boardwalk) with Peterson Companies of
Chisago City, MN.
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order #1 to Project No. 17-17.
Adopted by the City Council of the City of Andover this 4th day of
June 2019.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner— Deputy City Clerk
CHANGE ORDER
Change Order No.: 1
Project Name: Crosstown Blvd. NW Trail
Contractor: Peterson Companies, Inc.
Date: 5/29/19
Sheet: I of 3
You are hereby directed to make the following change to your contract dated June 4th, 2019. The change and the work
affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (desreasg) (aa
ohaAgo) the contract sum by thirty one thousand eight hundred thirty dollars and fifty two cents ($31,830.52).
This Change Order provides for the following extra work:
Descrintion Increase (Desrease)
Upsize helical piers $11,512.85
Abutment modifications $5,685.17
Additional pier depth (585.3 LF * $25/1,F)
(Included in original bid on a per foot basis.
See bid tab line item #2.) $14,632.50
Total Amount of Change Order $31,830.52
Amount of Original Contract $368,665.00
Additions Approved to Date (Change Order # $0.00
Deductions Approved to Date (Chage Order #) $0.00
Contract Amount to Date $368,665.00
Amount of this Change Order (Add) (No GhaRge)
$31,830.52
Revised Contract Amount $400,495.52
Approval: City of Andover
By: David D. Berkowitz
Name
Director of PW / City Engineer
Title
Signature Date
17-17 Boardwalk Change Ordert.xlsx
Approval: Peterson Companies, Inc.
By: Zak Milton
Name
Project Manager
Title
5/29/19
Signature
Crosstown Boulevard Trail Boardwalk (C.P. 17-17) ending 5/29/19
N®TES
:DES„C)�IMfiQ R'
YUNLT,
ESTE z
_QUAN'
i 5
L'
, QU
N
V -9L
1
a f113 T
P IC
IN
Al1A0U T.
1
Mobilization - Trail Project
LS
1
1.00
$368,665.00
$ 368,665.00
1
2
Pier Depth - Additional
LF
0
585.3
$25.00
1
3
Pier Depth - Reduction
LF
0
0
$12.00
$ -
$ 368,665.00
Total (Final)
Item shall be used to adjust final contract amount if actual total pier length differs from
estimated total pier length of 3,186 LF (118 total piers x 27' assumed depth per pier).
Date: May 21, 2019
Andover Crosstown Boardwalk
City of Andover
RE: Summary of Charges
Jake, Dave
8326 WYOMING TRAIL
CHISAGO CITY, MN 55013
(P) 651.257.6864
(F) 651.257.3393
PETERSONCOMPANI ES.N ET
Below is a summary of the charges to date that have happened over the course of the boardwalk.
HP Unit Pricing $14 632 50
3,830.7 LF Installed (per records) — 70.8 LF (.3LF overage on 236 - 9' Ext) = 3,759.91-F
3,771.3 — 3,186LF (Base Bid) = 585.3 LF over base bid
585.3 LF * $25/LF = $14,632.50
RFCO #1— HP Upsize $11 512 85
- Helical Upsize -
- Unit Price Increase - $2.09/1-F * 585.31-F =
$10,289.57
$1,223.28
RFCO #2 —Abutment Modifications $5,685.17
- Mobilize backhoe to site $1,894.00
- HP Removal/slowed production $1,201.00
- Labor to excavate/Spread out $352.00
- 13 TN of Select Granular Import $587.17
- 80 SF Concrete (6" Thick) Sand base $800.00
- Blanket and seed slopes around concrete $851.00
Total Added Costs $31,830.52
New Contract Value = $368,665.00 + $31,830.52 =
Thanks,
Zak Milton
651-257-0360
An Affirmative Action, Equal Opportunity Employer
$400,495.52
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of orks/City Engineer�3
FROM: Jason Law, Assistant City Engineer
SUBJECT: Approve Change Order #1/19-02/2019 Street Reconstruction - Engineering
DATE: June 4, 2019
INTRODUCTION
The City Council is requested to approve Change Order #1 for Project 19-02, 2019 Street
Reconstruction.
DISCUSSION
This change order accounts for revising 359 LF of 24" RCP storm sewer pipe from Class III to Class V.
The increase in cost is due to additional steel reinforcement in the pipe from Class III to Class V.
BUDGETIMPACT
This change order results in an increase to the project of $5,564.50. This represents the increase in
material prices only.
ACTION
The City Council is requested to approve Change Order #1 for Project 19-02, 2019 Street
Reconstruction.
Rspectfully submitted,
on aw,P.E.
Attach: Resolution/ Change Order #1
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NO.
19-02,2019 STREET RECONSTRUCTION
WHEREAS, the City of Andover has a contract for Project No. 19-02, 2019
Street Reconstruction with Kuechle Underground Inc.
of Kimball. MN.
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order #1 to Project No. 19-02.
Adopted by the City Council of the City of Andover this 4th day of
June 2019.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
CHANGE ORDER
Change Order No,: i Date: 5/17/19 Sheet: 1 of 1
Project Name: 2019 Street Reconstruction
Project
Contractor: Kuechle Underground, Inc.
You are hereby directed to make the following change to your contract dated And 30.2019. The change and the work
affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (deerease)-(ae-
ehoage}the contract sum by _$5,564.50 Dollars.
This Change Order provides for the following extra work:
Revise 359 LF of 24" RCP CL III storm sewer to 24" RCP CL V storm sewer. Price increase per linear foot,
for material only, is $15.50.
Description Increase (Decreasel
24" RCP CL III to 24" CL V Storm Sewer $5,564.50
Prime Contractor Markup $0.00
Total Amount of Change Order $5,564.50
Amount of Original Contract
$1,318,937.85
Additions Approved to Date (Change Order N)
$0.00
Deductions Approved to Date (Chage Order N_)
$0.00
Contract Amount to Date
$1,318,937.85
Amount of this Change Order (Add) (Dedue•"00-GhangO
$5,564.50
Revised Contract Amount
$1,324,502.35
Approval: City of Andover
By: Jason Law
Name
Assistant City Engineer
Title
Signature Date
Change Orderl.xlsx
Approval: Keuchle Underground, Inc'.. //
By: �e-t�-e rnY �r K4eG7/C
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CLAN DOVER, M N. US
TO: Mayor and Councilmembers
FROM: James Dickinson City Administrator
SUBJECT: Approve Termination — Pat Devaney — Assistant Fire Chief
DATE: June 4, 2019
INTRODUCTION
This item is to approve the termination of the Assistant Fire Chief Pat Devaney.
DISCUSSION
Due to failure to follow a last chance agreement, Administration is recommending the termination
of Assistant Fire Chief Pat Devaney. Progressive discipline has been followed and Assistant
Chief Devaney was aware of the consequences of failing to follow the last chance agreement.
ACTION REQUESTED
The City Council is requested to approve the termination of Pat Devaney, Assistant Fire Chief
effective immediately.
submitted,
TDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Approve Resolution Accepting Contribution from the Andover Youth
Hockey Association / Andover Community Center Expansion Project
DATE: June 4, 2019
INTRODUCTION
This item is in regard to approving a resolution accepting a dedicated donation made by
Andover Huskies Youth Hockey Association(AHYHA). AHYHA is donating $500,000 to
help fund the ice sheet component of the sports complex component that's part of the
Andover YMCA Community Center Expansion project.
DISCUSSION
AHYHA has made a one-time dedicated donation of $500,000 that is to be used towards
the construction of an ice sheet component as part of the sports complex that's part of the
Andover YMCA Community Center Expansion project.
ACTION REQUIRED
The City Council is requested to approve the resolution accepting the dedicated donation
from AHYHA.
Submitted,
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER
TO BE USED TOWARDS THE CONSTRUCTION OF THE ICE SHEET COMPONENT
OF THE SPORTS COMPLEX COMPONENT THAT'S PART OF THE ANDOVER YMCA
COMMINTY CENTER EXPANSION PROJECT.
WHEREAS, any contributions that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the $500,000 contribution from Andover Huskies Youth Hockey
Association is to be used towards the construction of the ice sheet component of the sports
complex that's part of the Andover YMCA Community Center expansion project.
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the
contribution, which is to be used towards the ice sheet component of the sports complex
component that's part of the Andover YMCA Community Center expansion project.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 4th day of June 2019, with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner - Deputy City Clerk
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Approve Donation Agreement with Andover Huskies Youth Hockey
Association / Andover Community Center Expansion Project
DATE: June 4, 2019
(I
This item is in regard to approving a donation agreement with the Andover Huskies Youth
Hockey Association (AHYHA). AHYHA is donating $230,000 to offset the costs of the
ice rink boards, sound system and scoreboards for the Andover YMCA Community Center
Expansion project.
AHYHA would like to memorialize a total donation of $230,000 that will be made
incrementally over a 2 -year period with full payment being made on or before May 31,
2021. The donation is intended to offset the costs of the ice rink boards, sound system and
scoreboards for the Andover YMCA Community Center Expansion project.
If the City does not proceed with the expansion project, the AHYHA will be given the
opportunity to reconsider its express consent and authorization to the City to use the funds
for a similar authorized purpose. Otherwise, the City will mail a refund check to AHYHA.
ACTION REQUESTED
The City Council is requested to approve the donation agreement with the Andover Huskies
Youth Hockey Association (AHYHA).
Submitted,
Jim
DONATION AGREEMENT
BETWEEN THE CITY OF ANDOVER, MINNESOTA
AND THE ANDOVER HUSKIES YOUTH HOCKEY ASSOCIATION
1. The Andover Huskies Youth Hockey Association ("Donor") agrees to make a cash donation
to the City of Andover ("City") of Two Hundred Thirty Thousand and 00/100 Dollars
($230,000.00) to be used for the purposes stated herein. The donation is being given freely
without any expectation of special treatment by the City.
2. The donation will be made incrementally over a 2 year period with full payment being made
on or before May 31, 2021.
3. The donation will be used to support the expansion of the Andover YMCA Community
Center to allow for the addition of another sheet of ice as part of the Sports Complex
Expansion, specifically the donation is being made on the condition that the City agrees to
use the donation to offset the costs of the ice rink boards, sound system and scoreboards for
the Andover YMCA Community Center Expansion project. If the City does not proceed with
the expansion project, the donor will be given the opportunity to reconsider its express
consent and authorization to the City to use the funds for a similar authorized purposes.
Otherwise, the City will mail a refund check to the Donor in the amount of any remaining
balance.
4. To the best of the Donor's knowledge, the Donor is not aware of any material transactions
pending before the City, nor any litigation pending against the City involving the Donor.
5. The City acknowledges that systems are in place for the donation to be accepted by the City
and the use of the donation may be properly tracked.
6. The individual signing on behalf of the Donor represents and warrants to the City that he/she
has the authority to sign on behalf of and bind the Donor to this Donation Agreement and
agrees to provide any and all documentation the City may require to substantiate such
authority.
Signature of the Parties:
ANDOVER HUSKIES YOUTH HOCKEY ASSOCIATION
Date: 3 C� 1Z D /
CITY OF ANDOVER
Date: By:
official representing the Donor
Julie Trude, Mayor
On behalf of the City of Andover
A
C I T Y •A
106
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City
FROM: Michelle Harmer, Deputy City Clerk
SUBJECT: Approve Park Exclusive Use Permit/Andover Athletic Association
DATE: June 4, 2019
INTRODUCTION
Tonya Rak, of the Andover Athletic Association has submitted a request for a Park
Exclusive Use Permit.
DISCUSSION
Pursuant to City Code Title 8, Chapter 4-1B, a permit must be granted by the City
Council to allow selling and/or solicitation in a City park.
Tonya Rak, of the Andover Athletic Association has submitted a request for a Park
Exclusive Use Permit.
The tournament will be held June 14a' — 16'h at Sunshine Park.
Each vendor will be required to apply for a solicitation permit.
ACTION REQUIRED
Council is requested to approve the Park Exclusive Use Permit for the Andover Athletic
Association, June 14'h —16`h, 2019 at Sunshine Park.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Application
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Park Exclusive Use Permit Application
Pursuant to City Code Title 8, Chapter 4-1 B, a permit must be granted by the City Council to allow selling
and/or solicitation in a City park.
1. Organization Name Andover Athletic Association
2. Applicant's Name_Tonya Rak
3. Applicant's Phone Number
Email
4. Date and Time Requested June 141h 5:00 — 9:00 PM, June 15th 8:00 AM -10:00 PM. June 161h 8:00 AM
— 8:00 PM
5. Name of Park to be used Sunshine Park
6. Number of Vendors
7. Identify Vendors Maui Waui. Shirts on Site
8. *Product being Sold Smoothies, T-shirts/Sweatshirts, Accessories
Applicant's Signature Date
*Food Vendors may be required to have an Anoka County Health Department certificate.
City Council Date:
Approved: Denied City Clerk
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
Joe Janish, Community Developm tirector'59q
FROM: Jake Griffiths, Associate Planner
SUBJECT: Public Hearing - Vacation of Drainage and Utility Easement — 2491 170 Ln NW,
Adam Walker- Planning
DATE: June 4, 2019
INTRODUCTION
The property owner is seeking to vacate a portion of the existing side yard drainage and utility easement
across parts of the residential lot located at 2491 174' Ln NW within the Woodland Ridge Addition
subdivision. The easement area that is to be vacated is shown in yellow on the attached Easement
Vacation Exhibit.
DISCUSSION
The property owner is requesting the vacation of easement to increase the usable area in the side yard for
the construction of an accessory structure.
At the time the subdivision was approved, the drainage and utility easement area was provided for by the
developer. Since that time, Engineering has worked with the applicant and determined the easement can
be confirmed and still provide an adequate drainage and utility easement. This vacation will not impact
and does not include vacation of the power line easement granted to Minnesota Pipe Line Company.
Engineering Department Review
The City of Andover Engineering Department completed a review of the proposed vacation of drainage
and utility easement. The Engineering Department does not find any issues from this proposal and are
comfortable with the easement.
ACTION REQUESTED
The Council is asked to hold a public hearing and approve the proposed vacation of drainage and utility
easement.
Attachments
Resolution
Easement Vacation Exhibit
Location Map
Relic%�ub
mitted,
Jake Griffiths
Associate Planner
Cc: Adam Walker, 2491 174th Ln NW, Andover, MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO
A RESOLUTION GRANTING THE VACATION OF DRAINAGE AND UTILITY
EASEMENT AT 2491 174TH LN NW, LOT 7, BLOCK 1, WOODLAND RIDGE ADDITION,
PIN 04-32-24-44-0055, LEGALLY DESCRIBED AS FOLLOWS AND SHOWN ON EXHIBIT
A:
That part of the Drainage and Utility Easement as depicted in the recorded plat of Woodland
Estates Second Addition, Anoka County, Minnesota described as follows:
That part of the utility and drainage easement originally dedicated on Lot 7, Block 1,
WOODLAND RIDGE, Anoka County, Minnesota, described as follows:
Commencing at the northeast corner of said Lot 7, Block 1, WOODLAND RIDGE; thence on an
assumed bearing of North 40 degrees 14 minutes 02 seconds West, along the northeast line of
said Lot 7, Block 1, a distance of 131.77 feet; thence South 25 degrees 30 minutes 22 seconds
West, a distance of 40.01 feet to the point of beginning of the easement to be vacated; thence
South 25 degrees 30 minutes 22 seconds West, a distance of 259.99 feet; thence North 64
degrees 29 minutes 38 seconds West, a distance of 90.00 feet; thence North 74 degrees 55
minutes 32 seconds East, a distance of 54.51 feet; thence North 39 degrees 04 minutes 00
seconds East, a distance of 68.13 feet; thence North 03 degrees 16 minutes 46 seconds East, a
distance of 61.77 feet; thence North 54 degrees 28 minutes 47 seconds East, a distance of 115.58
feet to the point of beginning.
WHEREAS, the property owner has requested to vacate the described drainage and utility
easement; and
WHEREAS, a public hearing was held and there was no opposition to the request; and
WHEREAS, the City Council finds the request would not have a detrimental effect upon the
health, safety, moral, and general welfare of the City of Andover.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
grants the vacation of drainage and utility easement subject to the following:
1. The vacation of easement shall be recorded at Anoka County.
2. The vacation of easement will not include the Minnesota Pipeline Company power line
easement.
Adopted by the City Council of the City of Andover on this 4th day of June 2019.
ATTEST
CITY OF ANDOVER
Michelle Hartner, Deputy City Clerk Julie Trude, Mayor
CERTIFICATE OF SURVEY..,,
-for- ADAM WALKER
-of- 2491 174TH LANE N.W.
ANDOVER,MN
B L O
-------------
BENCHMARK
ANOKA COUNTY BENCHMARK: NO. 3064
ELEVATION: 892.870
DATUM: N.A.D 1983 & NA.V.D 88.
N88"50'52"W
r.,ut
LEGEND
DENOTES IRON MONUMENT FOUND AS LABELED
DENOTES IRON MONUMENT SET, MARKED RLS# 41578
DENOTES EXISTING SPOT ELEVATION A \r}
DENOTES EXISTING CONTOURS �\ .-
DENOTES PROPOSED CONTOURS
DENOTES CONCRETE SURFACE
NOTES
Field survey was completed by E.G. Rud and Sons, Inc. on 05/02/19.
Bearings shown are on an Anoka County datum.
Parcel ID Number: 04-32-24-44-0006.
Curb shots are taken at the top and back of curb.
LEGAL DESCRIPTION OF EASEMENT TO BE VACATED
That part of the utility and drainage easement originally dedicated on Lot 7, Block 1, WOODLAND RIDGE, Anoka
County, Minnesota, described as follows:
c— —Commencing at the northeast corner of said Lot 7 Block 1 WOODLAND RIDGE; thence on an assumed bearing
of North 40 degrees 14 minutes 02 seconds West, along the northeast line of mid Lot 7, Block 1, a distance of
131.77 feet; thence South 25 degrees 30 minutes 22 seconds West, a distance of 40.01 feet to the point of
beginning of the easement to be vacated; thence South 25 degrees 30 minutes 22 seconds West, a distance of
259.99 feet; thence North 64 degrees 29 minutes 38 seconds West, a distance of 90.00 feet; thence North 74
degrees 55 minutes 32 seconds East, a distance of 54.51 feet; thence North 39 degrees 04 minutes 00 seconds
East, a distance of 68.13 feet; thence North 03 degrees 16 minutes 46 seconds East, a distance of 61.77 feet;
thence North 54 degrees 28 minutes 47 seconds East, a distance of 115.58 feet to the point of beginning.
DENOTES EASEMENT TO BE VACATED
(TOTAL AREA =10512 ft')
\ ,.
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This survey was prepared without the benefit of tide work. Additional easements,
restrictions and/or encumbrances may exist other than those shown hereon. Survey /
subject to revision upon receipt of a current title commitment or an attorney's title
opinion. _ — — — — — —
I hereby certify that this survey, plan
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my direct supervision and that I am a
IS1.'g„ s duly Registered Land surveyor under
Professional Land Surveyor
the lawswsof of the State
of Minnesota.
www.egi ud.com 6776 Lake Drive NE, Suite 110
Lino Lakes, MN 55014 1A5 D
Tel. (651) 361-8200 Fax (651) 361-8701 Date: 05/30/19 Ulcense No. 41578
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANOOVERMN.GOV
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Consider Resolution Awarding Bids & Quotes/17-26/Andover YMCA Community
Center Expansion and Maintenance Projects
DATE: June 4, 2019
ACTION REQUESTED
The City Council is requested to receive a presentation and consider awarding bids/quotes, award
contracts for Project 17-26, Andover YMCA Community Center Expansion by approving the attached
resolution.
DISCUSSION — PROJECT DESCRIPTION - HISTORY
Based on direction received at the January 15, 2019 City Council meeting, Staff, 292 Design Group and
RJM Construction was directed by the Council to prepare for bid the Andover YMCA Community Center
Expansion Project (17-26) along with alternates. The design and construction documents were prepared
as directed and advertisement for bid for the Andover YMCA Community Center Expansion Project (17-
26) was approved by the Council on April 16, 2019 for the following:
Base Bid:
1. The addition of a sports complex that includes:
• New ice rink that can be converted to turf
• Associated bleachers and storage and mechanical rooms
• Team rooms
• Restrooms
• Mezzanine level with a walking track
• Community rooms and athletic fitness room
2. Administration offices and meeting rooms
3. New west entrance and lobby
4. Teen/Senior/Multi-purpose room and freldhouse crash space
5. Site work that includes reworking and expanding the west parking lot
6. (Maintenance) Tie in the existing glycol piping to a new ammonia refrigeration plant
Alternate 1: New Fieldhouse, associated changing and toilet rooms, check-in and storage rooms.
Alternate 2: East parking lot expansion.
Alternate 3: (Maintenance) Repair flooring in existing freldhouse. Remove approximately 2500 SF of
flooring, remove and replace damaged concrete floor, install new flooring at repaired locations. Pour
new topcoat throughout and restripe.
DISCUSSION — PROJECT BID/QUOTE RESULTS
On May 14, 2019 the bids/quotes were opened for the project. There was great interest in the project as
157 total bids and quotes were received for multiple bid and quote categories. RIM Construction, the
construction manager for the project, has provided an attached Total Project Estimate which outlines the
cost for the base bid, alternates and identified value engineering cost savings that can be implemented to
reduce the total project cost.
Also atached is the award recommendation letter from RIM Construction along with the listing of low
bidders for each bid/quote category. Please note in RJM's recommendation to allow one bid to be
rescinded due to the number of errors contained in the bid, City Administration does agree with RJM's
recommendation.
While the pricing received for the project was extremely competitive, the cumulative project budget did
track higher than RJM's estimate discussed with the Council on April 16th. In response, City
Administration along with the project team (RJM Construction, 292 Design Group and City Staff) initiated
a process utilized on the original Community Center project in 2004 and were able over the last 3 weeks
successfully identified cost savings that can be implemented via change orders to reduce the total project
cost, realigning the project within the April 16th budget estimate. That value engineering process will
continue to proceed seeking other savings throughout the construction if the project is authorized to
proceed.
RJM Construction representatives will be present at the meeting to provide a presentation on the bid
results.
PROJECT BUDGET ANALYSIS
The total project estimate including all alternates and then accepted value engineering alternates for a
Community Center Expansion and Maintenance Improvements is $18,466,079 (based on attached letter
from RJM Construction).
Maintenance projects:
The total bid cost for the following maintenance items at the existing facility is $508,112 (see attached
letter from RJM Construction).
$184,364 Repair flooring in existing fieldhouse
$323,478 Convert existing ice rink from R-22 to ammonia
Funding:
These maintenance items will be funded by the current City Facility Maintenance Tax Levy.
Expansion project:
The total bid cost for the Community Center Expansion Improvements with add and deduct alternates is
$17,957,967 (see attached letter from RJM Construction).
$16,265,950 Base (less ice conversion) — Sports Complex, offices, teen/senior, site/parking
$ 1,970,986 add Alternate 1 — Fieldhouse expansion
$ 257,706 add Alternate 2 — East parking lot expansion
$ (536,675) deduct — Accepted value engineering alternates
Funding:
The funding for the expansion is currently proposed as follows:
$17,300,000 G.O. Tax Abatement Bonds (can be adjusted as sale date)
$ 300,000 Community Center Expansion planning dollars
$ 500,000 Cash donation Andover Huskies Youth Hockey Association
The initial Community Center Expansion Improvements are planned to be funded through the sale of G.O.
Tax Abatement Bonds (the call for sale is on this evenings agenda), through past years fund balance
transfers that funded Community Center Expansion planning of $300,000 and a cash donation of $500,000
(see consent agenda resolution accepting donation from the Andover Huskies Youth Hockey Association).
With the previously funded planning and cash donation, the project budget to be funded by bond proceeds
is currently estimated at $17,157,967. The actual bond sale can/will be adjusted at sale date based on the
continued search for project savings.
The G.O. Tax Abatement Bonds are anticipated to be 20 -year bonds supported by the City property tax
levy, future park dedication revenues (up to $1 million), contributions via a donation agreement see
consent agenda resolution accenting donation from the Andover Huskies Youth Hockey Association) by
the Andover Huskies Youth Hockey Association ($230,000 total paid over 2 years) and reimbursement
from the YMCA for a proportionate share of the East parking lot expansion (to be done through a sublease
amendment).
It is anticipated the potential annual property tax impact for the construction of the facility on a $250,000
taxable market value home will less than $100/year.
lly submitted,
I -
Attachments: -RJM Construction Cost Estimate Letter
-Resolution Accepting Bids & RIM Recommendation for Award Letter
-Plan View of Improvements — from 292 Design Group
TP
CONSTRUCTION
May 31, 2019
James Dickinson
City Administrator
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
Re: Andover YMCA Community Center
Dear Andover Team,
RJM Construction is pleased to present an estimate for the Andover YMCA Community Center project located in
Andover, MN. Together with The City of Andover and 292 Design Group, we can work as a team to deliver the
project goals of cost, schedule and quality. Our estimate is based upon drawings dated May 13, 2019.
Total Project Estimate, $16,589,428
ALTERNATES:
No. 1: Add the Fieldhouse.
Add
$1,970,986
No. 2: East parking lot expansion.
Add
$257,706
No. 3: Repair flooring in existing feldhouse.
Add
$184,634
No. 4: Convert the existing ice rink from R-22 to ammonia.
Inicuded
$323,478
No. 5: Accepted Value Engineering alternates.
Deduct
$536,675
Thank you for the opportunity to provide this estimate. Our team is experienced and competent in
your market;
this applied knowledge will assist the team in obtaining the best possible project value.
Please feel free to
contact RIM if you have any questions or need additional information.
Sincerely,
L.
Eric Sonnenberg
Estimator
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. -19
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR
IMPROVEMENT OF PROJECT NO. 17-26, ANDOVER YMCA COMMUNITY CENTER
EXPANSION
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution
No.035-19 dated April 16, 2019, bids were received, opened and tabulated according to
law with results of the lowest bidder identified on RJM Construction recommendation
letter "Andover YMCA Community Center Expansion Recommendations for Award of
Contract'. See Exhibit A attached hereto and made a part hereof. A bid tabulation and
complete bid and quote results are on file with the Andover Finance Department.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids and quotes as indicated by RJM Construction as
being the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to
enter into a contract with contractors and at a cost identified on Exhibit A, letter from
RJM Construction referred to as "Andover YMCA Community Center Expansion
Recommendations for Award of Contract' dated May 31, 2019.
MOTION seconded by Council member
and adopted by the City
Council at a regular meeting this 4th day of June 2019, with Council
members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner— Deputy City Clerk
voting in favor
voting
TV
CONSTRUCTION
May 31, 2019
Jim Dickinson
City Administrator
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
RE: Andover YMCA Community Center Expansion
Recommendations for Award of Contract
Dear Mr. Dickinson;
On May 14, 2019, bids and quotes were received at the City of Andover for the Andover
YMCA Community Center Expansion project. We are excited to report that there was
great interest in the project in that a total of one hundred and fifty-seven (157) bids and
quotes were received for the twenty-two (22) bid categories and fourteen (14) quote
categories. Please find attached a summary by trade for each of these bid and quote
categories for your reference. At this time RJM has completed its review of all bids and
quotes and are recommending award as noted below. The recommendations are based on
the low cumulative total bid received for the base bid, as well as the following additive
alternates.
Alternate #1 — Fieldhouse addition, changing/toilet rooms, check-in & associated
storage rooms & new sink at teen/multipurpose room
Alternate #2 — East parking lot expansion
Alternate #3 — Repair flooring at existing Fieldhouse.
In the receipt of bids only one bid was submitted for Bid Category 6A — Carpentry. At
this time, we are not recommending this award and plan to reissue this bid category at a
later date. We are confident that through value engineering of this scope, and a
strategically breaking this category down into smaller quote categories, we can realize a
savings to this area of work.
ON/
In the receipt of bids for Bid Category 2A Demolition, a bid was received by Envirobate
that was 57% lower than the next responsible bid. We were contacted by this contractor
after the bid opening, explaining substantial mistakes made by them during the assembly
of their bid amount. They subsequently requested to have their bid rescinded. Based on
our estimates their bid is, in -fact much less than the value of the work. Consequently, we
recommend that the City allow this bid to be rescinded and be awarded to the next lowest
bidder.
Although the pricing received for the project was extremely competitive, the cumulative
project budget did track 2.7% higher than our most recent estimate. Similar to the
process RJM utilized on the original Community Center project, we are pleased to report
that through diligent collaboration with the City Staff and 292 Architects over the last 3
weeks, the project team has successfully identified cost savings that can be implemented
to reduce the total project cost by $550,000, realigning the project within budget.
We recommend to the City Council that they approve the award of the following
contracts at this time.
BID CATEGORY
AWARD AMOUNT
2A — Demolition
Base Bid:
$218,800.00
Ebert Construction
Altemate #1:
$30,500.00
23350 County Road 10
Alternate 42:
$0.00
Corcoran, MN 55357
Alternate #3:
$15,800.00
3A — Cast -In -Place Concrete & 4A — Unit
Masonry (Combined Bid)
Base Bid:
$1,190,000.00
Crosstown Masonry, Inc.
Alternate #1:
$382,000.00
1322 159`h Ave NE
Alternate #2:
$0.00
Ham Lake, MN 55304
Alternate #3:
$13,000.00
3B — Precast Structural Concrete
Base Bid:
$1,178,922.00
Wells Concrete
Alternate #1:
$329,738.00
9060 Zachary Ln N. Suite 101
Alternate #2:
$0.00
Maple Grove, MN 55369
Alternate #3:
$0.00
5A — Structural Steel & Misc. Metals - Materials Base Bid: $1,182,450.00
Berghs Fabricating Inc.
Alternate 41:
$105,450.00
5100 Edina Industrial Blvd Suite 2
Alternate #2:
$0.00
Minneapolis, MN 55439
Alternate #3:
$0.00
5B — Structural Steel & Misc. Metals - Erection
Base Bid:
$280,000.00
The Sowles Company - Midwest
Alternate #1:
$6,650.00
700 Canterbury Road
Alternate #2:
$0.00
Shakopee, MN 55379
Alternate #3:
$0.00
7B — Roofing
Base Bid:
$726,613.00
Lake Area Roofing & Construction Inc.
Alternate #1:
$152,348.00
10425 Liberty Lane
Alternate 42:
$0.00
Chisago City, MN 55013
Alternate #3:
$0.00
8B — Aluminum Framed Glass & Glazing Base Bid: $476,080.00
Brin Glass Co. Alternate #1: $78,684.00
2300 N 2"d St. Alternate #2: $0.00
Minneapolis, MN 55411 Alternate #3: $0.00
9A — Gypsum Board Assemblies Base Bid: $179,100.00
Olympic Companies, Inc. Alternate 41: $2,185.00
2823 Hedberg Drive Alternate #2: $0.00
Minnetonka, MN 55305 Alternate #3: $0.00
9D — Carpet & Resilient Flooring Base Bid: $27,300.00
Acoustics Associates, Inc. Alternate #1: $1,500.00
1250 Zane Ave. N. Alternate 42: $0.00
Golden Valley, MN 55422 Alternate #3: $0.00
9E — Painting Base Bid: $127.742.00
Fransen Decorating, Inc. Alternate #1: $54,200.00
214 1st St. W. Alternate #2: $0.00
Milaca, MN 56353 Alternate #3: $0.00
13A — Ice Rink Systems Base Bid: $1,653,842.00
Total Mechanical Services, Inc. Alternate #1: $0.00
420 Broadway Avenue Alternate #2: $0.00
St. Paul Park, MN 55071 Alternate #3: $0.00
21A — Fire Suppression Systems
Frontier Fire Protection
550 County Road D W Suite 18
St. Paul, MN 55112
22A — Plumbing
NAC Mechanical & Electrical Services
1001 Lahore Industrial Court Suite B
Vadnais Heights, MN 55110
23A — HVAC
St. Cloud Refrigeration Inc.
604 Lincoln Ave. NE
St. Cloud, MN 56304
26A — Electrical
Modern Electrical Solutions, Inc.
1600 Highway County #10
Spring Lake Park, MN 55432
31A — Earthwork & 33A - Utilities
(Combined Bid)
Designing Earth Contracting
18651 Buchanan St. NE
East Bethel, MN 55011
32A — Asphalt Paving
Northland Paving
21716 Kenrick Ave. Suite A
Lakeville, MN 55044
32B — Site Concrete
North Country Concrete Inc.
23035 Ulysses St. NE
East Bethel, MN 55005
Base Bid:
$158,700.00
Alternate #1:
$28,700.00
Alternate #2:
$0.00
Alternate #3:
$0.00
Base Bid:
$595,900.00
Alternate #1:
$165,900.00
Alternate #2:
$0.00
Alternate #3:
$0.00
Base Bid: $1,235,000.00
Alternate #1: $114,00.00
Alternate #2: $0.00
Alternate #3: $0.00
Base Bid: $787,900.00
Alternate #1: $105,700.00
Alternate #2: $39,000.00
Alternate 43: $0.00
Base Bid: $701,890.00
Alternate #1: $42,000.00
Alternate 42: $59,800.00
Alternate #3: $0.00
Base Bid:
$444,000.00
Alternate 41:
$13,500.00
Alternate #2:
$88,000.00
Alternate #3:
$0.00
Base Bid:
$219,230.00
Alternate #l:
$18,000.00
Alternate #2:
$22,750.00
Alternate #3:
$0.00
32C — Landscaping
Base Bid: $155,748.00
Great Northern Landscapes
Alternate #1: ($700.00)
19720 Iguana St. NW
Alternate #2: $22,125.00
Elk River, MN 55330
Alternate #3: $0.00
QUOTE CATEGORY
AWARD AMOUNT
113 — Surveying
Base Bid: $22,250.00
Civil Site Group, Inc.
Alternate #1: $1,080.00
4931 W 35th Street
Alternate 42: $1,000.00
St. Louis Park, MN 55416
Alternate #3: $0.00
1C — Final Cleaning Base Bid: $25,647.00
Peterson Cleaning Inc. Alternate #1: $0.00
331 157th Ave. NW Alternate #2: $0.00
Andover, MN 55304 Alternate #3: $0.00
3C — Sealed Concrete Base Bid: $23,170.00
Gopher State Cleaning Alternate #1: $0.00
3920 Thurston Ave. NW Suite A Alternate #2: $0.00
Anoka, MN 55303 Alternate #3: $0.00
7A — Waterproofing Base Bid: $48,658.00
Homeco Insulation Alternate #1: $0.00
3102 103`' Ln NE Suite 100 Alternate #2: $0.00
Blaine, MN 55449 Alternate #3: $0.00
7C — Metal Wall Panels Base Bid: TBD
TBD Alternate #1: TBD
Alternate #2: TBD
Alternate #3: $0.00
7D — Joint Sealants Base Bid: $15,970.00
Carciofini Company Alternate #1: $1,890.00
12101 Nicollet Ave. Alternate #2: $0.00
Burnsville, MN 55337 Alternate #3: $0.00
SA — Sectional Overhead Doors
Base Bid:
$14,514.00
American Door Works
Alternate #1:
$0.00
2150 Frontage Road S.
Alternate 42:
$0.00
Waite Park, MN 56387
Alternate #3:
$0.00
8C — Coiling Doors
Base Bid:
$22,200.00
Crawford Door Sales
Alternate #1:
$0.00
1641 Oakdale Ave
Alternate #2:
$0.00
West St. Paul, MN 55118
Alternate #3:
$0.00
9B — Tiling
Base Bid:
$78,630.00
Commercial Flooring Services, LLC
Alternate #1:
$16,454.00
940 Apollo Road
Alternate #2:
$0.00
Eagan, MN 55121
Alternate #3:
$0.00
9C — Acoustical Panel Ceilings
Base Bid:
$34,850.00
Kirk Acoustics, Inc.
Alternate #1:
$2,250.00
395 Bridgepoint Dr.
Alternate #2:
$0.00
South St. Paul, MN 55075
Alternate #3:
$0.00
12A — Window Treatments
Base Bid:
$6,422.00
American Drapery Systems, Inc.
Alternate #1:
$0.00
676 Mendelssohn Ave. N.
Alternate #2:
$0.00
Golden Valley, MN 55427
Alternate #3:
$0.00
14A—Elevator
Base Bid:
$81,640.00
ThyssenKrupp Elevator
Alternate #1:
$0.00
2601 491h Ave. N
Alternate #2:
$0.00
Minneapolis, MN 55430
Alternate #3:
$0.00
If you should have any questions, please contact by phone at 952-837-8614.
Sincerely,
Brad Barickman
Vice President - Community
CC:
Eric Sonnenberg — RIM Construction
Curtis Sell — RJM Construction
459 stalls
606 stalls
276 total stalls
8 accessible and 268 standard
330 total stalls
8 accessible and 322 standard
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Call for the Sale of Bonds — Ehlers and Associates
DATE: June 4, 2019
On May 7, 2019, the City Council held a public hearing and approved via resolution the use of tax
abatements in connection with the financing of a Community Center Expansion Project. This
agenda item initiates the issuance of General Obligation Tax Abatement bonds for the project.
Also, during any bond issuance process, it is a good time to review past debt issuances for potential
long-term debt service savings through a refunding. There are currently no refunding opportunities
at this time.
Ehlers and Associates, the City's fiscal advisor, will be present at the meeting to discuss the
attached pre -sale reports for the sale of General Obligation Tax Abatement bonds. The pre -sale
report shows a deposit to the Community Center Expansion Project construction fund of
$17,300,000 and has sized the bond to $17,570,000 to facilitate that deposit. The City will have
the ability to adjust the bond amount on the sale date.
BUDGETIMPACT
The general obligation bonds are contemplated as part of the 2019-2023 Capital Improvement Plan
(CIP), and the 2020 budget development process with provide for the debt service of the bonds.
The bond proceeds will be deposited in a Capital Project Fund to provide the necessary funding
for the Community Center Expansion Project.
ACTION REQUESTED
The City Council is requested to receive a presentation from Ehlers & Associates and consider
approval of the attached resolution calling for the sale of General Obligation Tax Abatement bonds
to fund a Community Center Expansion project.
submitted,
Pre -Sale Report and Resolution
g-i-O'N'EHLERS
LEADERS IN PUBLIC FINANCE
June 4, 2019
Pre -Sale Report for
City of Andover, Minnesota
$17,570,000 General Obligation Tax Abatement Bonds,
Series 2019A
Prepared by:
Todd Hagen, CIPMA
VP/Senior Municipal Advisor
Shelly Eldridge, CIPMA
VP/Senior Municipal Advisor
And
Chris Mickelson,
Financial Specialist
BUILDING COMMUNITIES. IT'S WHAT WE DO. E info@ehlers-inc.com _ 1 (800) 552-1171 @ www.ehiers-inc.com
Executive Summary of Proposed Debt
Proposed Issue:
$17,570,000 General Obligation Tax Abatement Bonds, Series 2019A
Purpose:
The Bonds are being issued to finance the construction of an expansion to the City's
existing Community Center with the YMCA in the City.
Debt service will be paid from tax abatement revenues up to an amount of the aggregate
sum of abatements equal to the principal amount of the Bonds and ad valorem property
taxes.
Although the abatement and property taxes are pledged to the payment of debt service
on the Bonds, each year, the City may reduce or cancel the abatement and property taxes
of the Bonds to the extent the City has sufficient funds on hand to meet its debt service
obligations on the Bonds as they come due.
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 469, the Tax
Abatement Bonding Authority and 475, General Bonding Authority.
The City held the required public hearing on the tax abatement and public purpose it
serves on May 7, 2019. The amount of property taxes abated in any year may not exceed
(1) 10% of the net tax capacity (NTC) of the City or (2) $200,000, whichever is greater.
The City's pay 2019 NTC is $31,604,711 and 10% equates to $3,160,471. Therefore,
the greater of these two calculations is 10% of the NTC.
The City's proposed 2019A Tax Abatement Bond issue will consume approximately
27.80% of the City's current annual abatement capacity of $3,160,471.
The Bonds will be general obligations of the City for which its full faith, credit and
taxing powers are pledged and will not count against the City's debt limit.
The Community Center is used by various local sports associations, Minnesota nonprofit
corporations, the Anoka -Hennepin School District, and the general public. A portion of
the Community Center is leased to the YMCA of the Greater Twin Cities, a 501(c)(3)
non-profit organization. The City held the required public hearing on May 7, 2019 to
qualify the Bonds as qualified tax-exempt 501 c3 obligations.
In addition, the costs of issuance, which includes any underwriters discount, related to
qualified 5010 bonds cannot exceed 2% of the principal amount of the Bonds. If the
costs of issuance exceed the 2% limit, the City will need to contribute cash. The final
cash contribution, if any, will be determined on the day of sale, based on the lowest bid
received.
Term/Call Feature:
The Bonds are being issued for a 20 -year term. Principal on the Bonds will be due on
February I in the years 2021 through 2040. Interest is payable every six months
beginning August 1, 2020.
The Bonds will be subject to prepayment at the discretion of the City on February 1,
2028 or any date thereafter.
Presale Report June 4, 2019
City of Andover, Minnesota Page 1
No Bank
Because the City is issuing, or expects to issue, more than $10,000,000 in tax-exempt
Qualification:
obligations during the calendar year, the City will be not able to designate the Bonds as
"bank qualified" obligations.
Rating:
The City's most recent bond issues were rated by Standard & Poor's. The current ratings
on those bonds are "AA -P'. The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the
issue may be higher than the City's bond rating in the event that the bond rating of the
insurer is higher than that of the City.
Basis for
Based on our knowledge of the City's situation, the objectives communicated to us, our
Recommendation:
advisory relationship as well as characteristics of various municipal financing options,
we are recommending the issuance of general obligation bonds as a suitable financing
option for the following reasons:
- This coincides with the City's past practices to finance this type of project with
this type of debt issue.
- This is the best viable option available to finance these types of projects under
State law.
- This is the most overall cost-effective option that still maintains future flexibility
for the repayment of debt.
Method of
We will solicit competitive bids for the purchase of the Bonds from underwriters and
Sale/Placement:
banks.
We will include an allowance for discount bidding in the terms of the issue. The discount
is treated as an interest item and provides the underwriter with all or a portion of their
compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid amount (maximum
discount), the unused allowance may be used to reduce your borrowing amount.
Premium Pricing:
In some cases, investors in municipal bonds prefer "premium" pricing structures. A
premium is achieved when the coupon for any maturity (the interest rate paid by the
issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the
face value of the bonds. The sum of the amounts paid in excess of face value is
considered "reoffering premium." The underwriter of the bonds will retain a portion of
this reoffering premium as their compensation (or "discount") but will pay the remainder
of the premium to the City.
For this issue of Bonds we have been directed to use the net premium to reduce the size
of the issue rather than increasing the net proceeds for the project. The resulting
adjustments may slightly change the true interest cost of the issue, either up or down.
The amount of premium can be restricted in the bid specifications. Restrictions on
premium may result in fewer bids but may also eliminate large adjustments on the day
of sale and unintended impacts with respect to debt service payment. Ehlers will identify
Presale Report June 4, 2019
City of Andover, Minnesota Page 2
Presale Report June 4, 2019
City of Andover, Minnesota Page 3
appropriate premium restrictions for the Bonds intended to achieve the City's objectives
for this financing.
Review of Existing
We have reviewed all outstanding indebtedness for the City and find that there are no
Debt:
refunding opportunities at this time.
We will continue to monitor the market and the call dates for the City's outstanding debt
and will alert you to any future refunding opportunities.
Continuing
Because the City has more than $10,000,000 in outstanding debt (including this issue)
Disclosure:
and this issue is over $1,000,000, the City will be agreeing to provide certain updated
Annual Financial Information and its Audited Financial Statement annually, as well as
providing notices of the occurrence of certain reportable events to the Municipal
Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and
Exchange Commission (SEC).
The City is already obligated to provide such reports for its existing bonds, and has
contracted with Ehlers to prepare and file the reports.
Arbitrage
Because the Bonds tax-exempt obligations, the City must ensure compliance with certain
Monitoring:
Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply
to all gross proceeds of the issue, including initial bond proceeds and investment
earnings in construction, escrow, debt service, and any reserve funds. How issuers spend
bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction
compliance) are common subjects of IRS inquiries. Your specific responsibilities will
be detailed in the Non -arbitrage Certificate prepared by your Bond Attorney and
provided at closing.
You have retained Ehlers to assist you with compliance with these rules.
Two -Year Spending Exception (24 -month) — The City expects to meet the two-year
expenditure exception. If the City fails to meet the two-year expenditure exception, it
will pay rebate.
Risk Factor:
GO Pledge: Because the Bonds will be general obligations of the City for which its full
faith, credit and taxing powers are pledged, if the annual tax levy collected is not
sufficient to pay the debt service payments, other City funds will need to be used.
Other Service
This debt issuance will require the engagement of other public finance service providers.
Providers:
This section identifies those other service providers, so Ehlers can coordinate their
engagement on your behalf Where you have previously used a particular firm to provide
a service, we have assumed that you will continue that relationship. For services you
have not previously required, we have identified a service provider. Fees charged by
these service providers will be paid from proceeds of the obligation, unless you notify
us that you wish to pay them from other sources. Our pre -sale bond sizing includes a
good faith estimate of these fees, so their final fees may vary. If you have any questions
pertaining to the identified service providers or their role, or if you would like to use a
different service provider for any of the listed services please contact us.
Bond Attorney: Briggs and Morgan
Presale Report June 4, 2019
City of Andover, Minnesota Page 3
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
Presale Report June 4, 2019
City of Andover, Minnesota Page 4
Paying Agent: US Bank
Rating Agency: Standard & Poor's
Investment of and
In order to more efficiently segregate funds for this project and maximize interest
Accounting for
earnings, we recommend using an investment advisor, to assist with the investment of
Proceeds:
bond proceeds until they are needed to pay project costs. Ehlers Investment Partners, a
subsidiary of Ehlers and registered investment advisor, will discuss an appropriate
investment strategy with the City.
Summary:
The decisions to be made by the Council are as follows:
- Accept or modify the finance assumptions described in this report.
- Adopt the resolution attached to this report.
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
Presale Report June 4, 2019
City of Andover, Minnesota Page 4
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council:
June 4, 2019
Due Diligence Call to review Official Statement:
Week of June 17, 2019
Distribute Official Statement:
Week of June 17, 2019
Conference with Rating Agency:
Week of June 17 or 24, 2019
City Council Meeting to Award Sale of the Bonds:
July 2, 2019
Estimated Closing Date:
August 1, 2019
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Bond Buyer Index
Resolution Authorizing Ehlers to Proceed with Bond Sale
Ehlers Contacts
Municipal Advisors: Todd Hagen (651) 697-8508
Shelly Eldridge (651) 697-8504
Chris Mickelson (651) 697-8556
Disclosure Coordinator: Silvia Johnson (651) 697-8580
Financial Analyst: Alicia Gage (651) 697-8551
The Official Statement for this financing will be mailed to the City Council at their home or e-mail address for
review prior to the sale date.
Presale Report June 4, 2019
City of Andover, Minnesota Page 5
City of Andover, Minnesota
$17,570,000 General Obligation Tax Abatement Bonds, Series 2019A
20 Years - (Community Center Expansion) - Qualified 501c3
Assumes Current Market Non-BQ AA+ Rates plus 35bps
Sources & Uses
Dated 08/0112019 1 Delivered 08101/2019
Sources Of Funds
Par Amount of Bonds $17,570,000.00
Total Sources $17,5705000.00
Total Uses$17,570,000.00
Series 2019AGOTaMbate i SINGLEPURPOSE i 5/30120191 2:09PM
EHLERE'
City of Andover, Minnesota
$17,570,000 General Obligation Tax Abatement Bonds, Series 2019A
20 Years - (Community Center Expansion) - Qualified 501c3
Assumes Current Market Non-BQ AA+ Rates plus 35bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
08/01/2019
-
-
-
-
-
08/01/2020
-
-
551,537.50
551,537.50
-
02/01/2021
415,000.00
2.050%
275,768.75
690,768.75
1,242,306.25
08/01/2021
-
-
271,515.00
271,515.00
-
02/01/2022
700,000.00
2.100%
271,515.00
971,515.00
1,243,030.00
08/01/2022
-
-
264,165.00
264,165.00
-
02/01/2023
715,000.00
2.200%
264,165.00
979,165.00
1,243,330.00
08/01/2023
-
-
256,300.00
256,300.00
-
02/01/2024
730,000.00
2.300%
256,300.00
986,300.00
1,242,600.00
08/01/2024
247,905.00
247,905.00
02/01/2025
745,000.00
2.400%
247,905.00
992,905.00
1,240,810.00
08/01/2025
-
-
238,965.00
238,965.00
-
02/01/2026
765,000.00
2.500%
238,965.00
1,003,965.00
1,242,930.00
08/01/2026
-
-
229,402.50
229,402.50
-
02/01/2027
780,000.00
2.600%
229,402.50
1,009,402.50
1,238,805.00
08/01/2027
-
-
219,262.50
219,262.50
-
02/01/2028
800,000.00
2.850%
219,262.50
1,019,262.50
1,238,525.00
08/01/2028
-
-
207,862.50
207,862.50
-
02/01/2029
825,000.00
2.950%
207,862.50
1,032,862.50
1,240,725.00
08/01/2029
195,693.75
195,693.75
02/01/2030
850,000.00
3.100%
195,693.75
1,045,693.75
1,241,387.50
08/01/2030
-
-
182,518.75
182,518.75
-
02/01/2031
875,000.00
3.200%
182,518.75
1,057,518.75
1,240,037.50
08/01/2031
-
-
168,518.75
168,518.75
-
02/01/2032
905,000.00
3.300%
168,518.75
1,073,518.75
1,242,037.50
08/01/2032
-
-
153,586.25
153,586.25
-
02/01/2033
935,000.00
3.400%
153,586.25
1,088,586.25
1,242,172.50
08/01/2033
-
-
137,691.25
137,691.25
-
02/01/2034
965,000.00
3.500%
137,691.25
1,102,691.25
1,240,382.50
08/01/2034
120,803.75
120,803.75
02/01/2035
1,000,000.00
3.550%
120,803.75
1,120,803.75
1,241,607.50
08/01/2035
-
-
103,053.75
103,053.75
-
02/01/2036
1,035,000.00
3.600%
103,053.75
1,138,053.75
1,241,107.50
08/01/2036
-
-
84,423.75
84,423.75
-
02/01/2037
1,070,000.00
3.650%
84,423.75
1,154,423.75
1,238,847.50
08/01/2037
-
-
64,896.25
64,896.25
-
02/O1/2038
1,110,000.00
3.700%
64,896.25
1,174,896.25
1,239,792.50
08/01/2038
-
-
44,361.25
44,361.25
-
02/01/2039
1,155,000.00
3.750%
44,361.25
1,199,361.25
1,243,722.50
08/01/2039
22,705.00
22,705.00
02/01/2040
1,195,000.00
3.800%
22,705.00
1,217,705.00
1,240,410.00
Total $17,570,000.00 - $7,254,566.25 $24,824,566.25 -
Yield Statistics
Bond Year Dollars
IRS Form 8038
Sedes2019AGOT.Mbate I SINGLEPURPOSE 1 5/30/2019 1 2:09PM
FREERS
5 iry v'JBti<ciX9rvC�
City of Andover, Minnesota
$17,570,000 General Obligation Tax Abatement Bonds, Series 2019A
20 Years - (Community Center Expansion) - Qualified 501 c3
Assumes Current Market Non-BQ AA+ Rates plus 35bps
Debt Service Schedule
106%
Date
Principal
Coupon
Interest
Total P+I
Overlevy
02/01/2020
-
-
_
_
-
02/01/2021
415,000.00
2.050%
827,306.25
1,242,306.25
1,304,421.56
02/01/2022
700,000.00
2.100%
543,030.00
1,243,030.00
1,305,181.50
02/01/2023
715,000.00
2.200%
528,330.00
1,243,330.00
1,305,496.50
02/01/2024
730,000.00
2.300%
512,600.00
1,242,600.00
1,304,730.00
02/01/2025
745,000.00
2.400%
495,810.00
1,240,810.00
1,302,850.50
02/01/2026
765,000.00
2.500%
477,930.00
1,242,930.00
1,305,076.50
02/01/2027
780,000.00
2.600%
458,805.00
1,238,805.00
1,300,745.25
02/01/2028
800,000.00
2.850%
438,525.00
1,238,525.00
1,300,451.25
02/01/2029
825,000.00
2.950%
415,725.00
1,240,725.00
1,302,761.25
02/01/2030
850,000.00
3.100%
391,387.50
1,241,387.50
1,303,456.88
02/01/2031
875,000.00
3.200%
365,037.50
1,240,037.50
1,302,039.38
02/01/2032
905,000.00
3.300%
337,037.50
1,242,037.50
1,304,139.38
02/01/2033
935,000.00
3.400%
307,172.50
1,242,172.50
1,304,281.13
02/01/2034
965,000.00
3.500%
275,382.50
1,240,382.50
1,302,401.63
02/01/2035
1,000,000.00
3.550%
241,607.50
1,241,607.50
1,303,687.88
02/01/2036
1,035,000.00
3.600%
206,107.50
1,241,107.50
1,303,162.88
02/01/2037
1,070,000.00
3.650%
168,847.50
1,238,847.50
1,300,789.88
02/01/2038
1,110,000.00
3.700%
129,792.50
1,239,792.50
1,301,782.13
02/01/2039
1,155,000.00
3.750%
88,72250
1,243,722.50
1,305,908.63
02/01/2040
1,195,000.00
3.800%
45,410.00
1,240,410.00
1,302,430.50
Total $17,570,000.00 - $7,254,566.25 $24,824,566.25 $26,065,794.56
Significant Dates
Dated 8/01/2019
First Coupon Date 8/01/2020
Yield Statistics
Bond Year Dollars $213,490.00
.__...v._v._...—___T._..___,____��_--_.—_._.__.____._____________._.._r.��.
Average Life _ 12.151 Years
Average Coupon 3.3980825%
Senes2019AGOTax bate I SINGLEPURPOSE 15(30/2019 I 2:09PM
EHLERS'
8.00%
7.00%
6.00%
5.00%
4.00%
3.00%
2.00%
Jan 90 Jan 92 Jan 94 Jan 96 Jan 98 Jan 00 Jan 02 Jan 04 Jan 06 Jan 08 Jan 10 Jan 12 Jan 14 Jan 16 Jan 18
30 YEAR TREND IN MUNICIPAL BOND INDICES
Weekly Rates May, 1989 - May, 2019
BBI (Current:
The Bond Buyer "20 Bond Index" (BBI) shows average yields on a group of municipal bonds that
mature in 20 years and have an average rating equivalent to Moody's Aa2 and S&P's AA.
Source: The Bond Buyer
Ig� LEHLERS
Council Member
Resolution No.
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$17,570,000 General Obligation Tax Abatement Bonds, Series 2019A
A. WHEREAS, the City Council of the City of Andover, Minnesota has heretofore determined that it is
necessary and expedient to issue the City's $17,570,000 General Obligation Tax Abatement Bonds,
Series 2019A (the "Bonds"), to finance the construction of an expansion to the City's existing
Community Center with the YMCA in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as
follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on July 2, 2019, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 4' day of June, 2019.
City Clerk
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Admini
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Reschedule August 61h Council Meeting
DATE: June 4, 2019
INTRODUCTION
August 6, 2019 is scheduled to be Night to Unite and also a regularly scheduled Council
meeting night.
DISCUSSION
To give the Council the opportunity to attend Night to Unite events throughout the City,
it is recommended that the August 6, 2019 Council meeting be rescheduled.
Suggested options are
ACTION REQUIRED
Monday, August 5, 2019
Wednesday, August 7, 2019
Or another date acceptable to the Council
Council is requested to reschedule the August 6, 2019 Council meeting to a date
acceptable to the Council.
Respectfully submitted,
Michelle Harmer
Deputy City Clerk
C I T OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
June 4, 2019
The City Administration and the Department Heads present at the meeting will provide a brief
verbal update on various items of interest to the City Council and to the residents at the meeting.
Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development/CIP Projects
3. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a particular
item, please notify me so an adequate update can be made.
ted,