HomeMy WebLinkAboutMay 16, 2019 •
CAI T Y O F
ND(AVE ' '`
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular Park & Recreation Commission Meeting
May 16, 2019
7:00 P.M. Meet at Andover City Hall
1. Call to Order
2. Resident Forum
3. Approval of Minutes (3/21/19)
4. Agenda Approval
5. Consider Request from Andover Baseball Association/Andover Station
North Ball Field Facility/Lighting of East Ball Field
6. Consider 2020-2024 Park Capital Improvement Plan
7. Consider 2020-2024 Trail Capital Improvement Plan
8. Outstanding Items
9.
10.Chair's Report
11.Adjournment
•
C I T Y O F
ND O►VE ' �.0*:
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park&Recreation Commission
CC: David D. Berkowitz,Director of Public Works/City Engineer
FROM: Todd J.Haas,Assistant Public Works Director
SUBJECT: 5. Consider Request from Andover Baseball Association/Andover Station North
Ball Field Facility/Lighting of East Ball Field
DATE: May 16, 2019
INTRODUCTION
The Park and Recreation Commission is to consider a request by the Andover Baseball Association
(ABA)to install lights for the east field at Andover Station North Ball Field Facility.
DISCUSSION
Attached is the request from ABA. Due to the increase in number of players for this sized field, the
number of teams have doubled for this age group. With the increase in the number of teams, the need for
more time on the field is necessary.Lighting the field will help ABA to keep up on the increasing interest
in youth baseball in Andover.
Staff has determined that the estimate to light the east field would be approximately $150,000 to
$180,000 which would include the cost of construction and design. ABA has indicated two proposals in
the request which are as follows:
• Proposal A is for the City to fund and manage the project.
• Proposal B is for the City to partner with ABA on a 50/50 split.
For informational purposes, the underlying property owner is the Andover Economic Development
Authority (EDA). If the field lighting project is recommended to move forward by the Park and
Recreation Commission, approval will be required by the EDA.
BUDGET IMPACT
If the Commission would like to move forward with the project, this will need to be identified in the
Capital Improvement Plan (CIP). The Commission will need to identify what year the project should be
done but the earliest for the work to be done would be in 2020.
ACTION REQUIRED
The Park and Recreation Commission is to consider recommending approval of the request by the
Andover Baseball Association for the installation of lights for the east ball field at Andover Station North
Ball Field Facility.
• •
Respectfully submitted,
411(44‘44
Todd J.Haas
Cc: Amy Novak,Andover Baseball Association President (copy sent by e-mail)
Attachments: Location map;Letter from ABA;ASN Ball Field layout)
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To:Todd Hass(City of Andover) • • 5/6/19
Regarding: Lightening of ASN East
When ASN was built the Middle and West fields were lighted. I was not on the board at the time. I don't know why they
decided to not have lightening on the East field. Maybe it was funding, concerns for the neighborhood, possible
expansion of more fields, or lack of need?
Now many years later the needs have changed. ABA is seeing a increased in number of players for this size fields. While
we pride ourselves in running a good program, neighboring communities have made changes that resulted in an
increase ABA numbers. The results,doubling the number of teams at this great group From 3 to 6
ABA is requesting that City of Andover install lights on ASN East.
ABA does not feel much of this work can be completed by volunteers. The poles installation and electricity is requiring
professionals.
Budgetary Cost:
$150,000—Based on no pre-work for electricity has been completed:
$130,000—If electricity has been planned
Proposal A:
City of Andover funds the project and manages the completion.
Proposal B:
City of Andover and ABA partner for a 50/50 split on the funding the project and city manages the completion.
Next Steps:
Need the city Engineer to determine feasibility of electricity?
Secure funding plan
Notify public if needed
Approval
Install
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•
1685 CROSSTOWN BOULEVARD N . • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park&Recreation Commission
.Is*
CC: 34.0► David D. Berkowitz, Director of Public Works/City Engineer
FROM: Todd J. Haas,Assistant Public Works Director
SUBJECT: 6. Consider 2020-2024 Park Capital Improvement Plan
DATE: May 16, 2019
INTRODUCTION
The Park and Recreation Commission is requested to consider the 2020-2024 Park Capital
Improvement Plan(CIP).
DISCUSSION
The target date for draft CIP is June 7th. Attached is a projected fund balance sheet that was
prepared recently by the Finance Department for your use. This projected fund balance shows a
portion of the$1,000,000 that would be used towards the construction of the Community Center
Expansion if that project moves forward. Staff has made a couple adjustments to the park fund
balance spreadsheet to ensure that the ending balance for each year has a positive balance.
2020
• Annual Misc. Projects - $15,000 (no recommended changes from staff).
2021
• Prairie Knoll Park Parking lot with curb - $170,000
• Annual Misc. Projects - $15,000 (no recommended changes from staff).
2022
• No projects identified.
• Annual Misc. Projects - $15,000 (no recommended changes from staff).
2023
• No projects identified.
• Annual Misc. Projects - $15,000 (no recommended changes from staff).
2024
• Pine Hills North/Parking lot with curb - $120,000 (Note: The total cost for paving the
parking lots is estimated at$400,000. The remaining balance needed to fund the
improvements is $280,000 and has been identified in the current CIP to be funded by the
Capital Equipment Reserve).
• Annual Misc. Projects - $15,000 (no recommended changes from staff).
There are two (2) park imvement projects identified on the spresheet scheduled for 2019.
The 2 projects anticipated are as follows:
• Kelsey Round Lake Park (new) -- $152,000 (estimate) As you know, there will be a new
trail expansion constructed on the westly portion of the park. The improvement project
will be funded by a combination of MNDNR Grant funds and park dedication funds.
• Hills of Bunker Lake West Park(new) -- $40,000 (estimate). A new irrigation system will
be installed along with a new municipal water service connection and irrigation controls.
Note: Depending on the discussion of the request for field lighting from ABA,the fund balance
sheet will need to be adjusted to reflect the proposed field lighting. The Commission will need
to recommend which project will be removed from the CIP.
BUDGET IMPACT
Depending on what the Commission would like to recommend for projects, the Finance
Department has indicated to Public Works Department that the ending fund balance for each of
the 5 years should have a minimum positive balance of$50,000.00 or more.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the 2020-2024 Parks Capital
Improvement Plan.
Respectfully submitted,
Ifr/l//gts*
Todd J. Haas
Attachments: Draft 2020-2024 Park Improvement Fund Projected Fund Balance Sheet
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
2019 2020 2021 2022 2023 2024 TOTALS
Projected Sources of Revenue
Park Dedication Fee-Residential Units 25 25 25 25 25 25
Park Dedication Fee-Residential($3,415/unit) $ 85,375 $ 85,375 $ 85,375 $ 85,375 $ 85,375 $ 85,375 $ 512,250
less: Contribution to Comm Ctr Expan (50%) (42,687) (42,687) (42,687) (42,687) (42,687) (213,435)
Donation/Contribution-Kelsey Round Lake Park 76,000 - - - - - 76,000
Capital Projects Levy-Park Improvements 15,000 15,000 15,000 " 15,000 15,000 15,000 90,000
Total Revenues Available 176,375 57,688 57,688 57,688 57,688 57,688 464,815
Projected Commitments
•
40,000
Irrigation Project-Small 40,000
152,000
Kelsey Round Lake Park-Trail Expansion 152,000
Prairie Knoll Park-Pave north parking lot 170,000 170,000
Pine Hills North-Phase II
120,000 120,000
Parking Lot'w/Curb(30%Park Dedication)
Annual Miscellaneous Projects 15,000 - 15,000 15,000 15,000 15,000 15,000 90,000
Total Commitments 207,000 15,000 185,000 15,000 15,000 135,000 572,000
•
Revenues Over(Under)Expenditures (30,625) 42,688 (127,312) 42,688 42,688 (77,312)
Fund Balance as of December 31,2018 158,707 -
Fund Balance Brought Forward 128,082 170,770 43,458 86,146 128,834 •,
Ending Fund Balance"* $ 128,082 $ 170,770 $ 43,458 $ 86,146 $ 128,834 $ 51,522
"Target-$50,000 to create a contingency for any project overages.
Dedicated Funds Available for;
•
Rose Park-tower rental fee $ 16,445
Chesterton Commons Park-Donation 1,076
$ 17,521
C
ND OVE ' .-.�;`.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park&Recreation Commission
10
CC: •1t' David D.Berkowitz, Director of Public Works/City Engineer
FROM: Todd J.Haas,Assistant Public Works Director
SUBJECT: 7• Consider 2020-2024 Trail Capital Improvement Plan
DATE: May 16,2019
INTRODUCTION
The Park and Recreation Commission is requested to consider the 2020-2024 Trail Capital Improvement
Plan(CIP).
DISCUSSION
The target date for the draft CIP is June 7th. Based on the discussion from the last meeting of April 18,
2019,the Park and Recreation Commission discussed a number of potential trail improvements.The
trails segments that were to be considered or brought up for discussion are as follows:
Segment 1 (identified previously by City Council and is currently identified in the CIP)
• Along Crosstown Blvd NW from Xeon Street NW to the Railroad Tracks
• Along Crosstown Blvd NW from Railroad Tracks to 157th Avenue NW
• Along Crosstown Blvd NW from 157th Avenue NW to159th Avenue NW(Millers Woods
development)
Segment 2 (recommended by staff to complete a couple missing gaps to allow residents to have a safer
crossing point where there is either an existing stop sign and/or crosswalk identified)
• Along Station Parkway from Thrush Street NW to Partridge Circle NW
• Along Station Parkway from Partridge Circle NW to either Jay Street NW or Hanson Blvd NW
Segment 3 (identified previously by City Council and is currently identified in the CIP)
• Along Verdin Street NW from 161St Avenue NW to 163rd Lane NW
Segment 4 (a good candidate for a MNDNR Grant and it is recommended by staff for this segment to be
identified in CIP)
• Coon Creek Trail from Prairie Road NW to Butternut Street NW
Segment 5(land will be purchased by the City to facilitate possible future improvements)
• Railroad Underpass Trail from the west side(Winslow Cove development)to the east side of the
railroad tracks where there will be the potential of urban development. This is dependent on
development on the east of the railroad tracks.
The funding for the trails/sidewalk improvements have been a combination of DNR Grants, general funds
and trail funds that have been received from new developments. Funding of improvements for 2020-2024
have not been identified and will need to be determined by the City Council.
• •
Please refer to the April 18 and March 21,2019 for additional information.
BUDGET IMPACT
Trail funding will be determined by the City Council.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the 2020-2024 Trail Capital Improvement
Plan.
Respectfully submitted,�
71 / //yam
Todd J. Haas
Attachments: Page 56 from the approved 2019-2023; Figure 11 from Transportation Plan; Existing Trail
map (generally the urban area only); US Army Corps of Engineers wetlands map; Land use map and the
Metropolitan Urban Service Area;Maps of walkers from the Anoka Hennepin School District
• •
Capital Plan 2019 thru 2023
City of Andover, MN
Project# 19-41600-05 C �.441.
'' - }
Project Name New Pedestrian Trail and Sidewalk Segments � , •
-
Type Improvement Department Engineering + J '9 . -, n 97,1,- 1�
Useful Life 25 Years Contact DPW/City Engineer "" Ji` �` ' 43 f '
Category Improvements Priority 1-High
A. �'4 YV ssss��.. • yti.
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•
Description •
The City of Andover has an extensive trail and sidewalk system for pedestrians and bikers. Future planned trail and sidewalk connections provide
key links within the existing system. The following segments are proposed to be constructed as funds become available:
2019 10'Bit Andover Station North Trail Connection ($215,500 total-Partial DNR Grant)
8'Bit Trail Kelsey Round Lake Park($152,000 total-50%DNR Grant)
2021:8'Bit.Trail along Crosstown Blvd-Xeon Street to Rail Road Tracks($158,000)
8'Bit.Trail along Crosstown Blvd-Rail Road Tracks to 157th Ave($287,000)
8'Bit.Trail along Crosstown Blvd-157th Ave to 159th Ave($236,000)
2022:8'Bit.Trail along Station Parkway-Thrush St to Partridge Cir.($68,000)
8'Bit.Trail along Station Parkway-Patridge Cir.To Hanson Blvd($170,000)
2023:8'Bit.Trail and Boardwalk along Verdin Street-161st Ave to 163rd Lane($622,000)
Justification
Expansion of the City's trail and sidewalk system provides more recreational and exercise opportunities along with an alternative mode of
transportation. These segments provide key connections to other existing trail and sidewalk routes.
Budget Impact/Other
Annual inspection and sweeping;and general maintenance including bituminous patching,crack filling and fog sealing to maintain the high level
of service to pedestrians.
Expenditures 2019 2020 2021 2022 2023 Total
Improvement 367,500 681,000 238,000 622,000 1,908,500
Total 367,500 681,000 238,000 622,000 1,908,500
•
Funding Sources 2019 2020 2021 2022- 2023 Total
Grant 193,550 193,550
Park Dedication Funds 76,000 76,000
Trail Funds 97,950 681,000 238,000 622,000 1,638,950
Total 367,500 681,000 238,000 622,000. 1,908,500
•
•
•
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LEGEND •
` ,tProposed Regional Trails
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Trail Distances and Trail Map Locations
Legend
C I T Y �O�LF
is Paved Trail vi Andover Schools ND 0 t L
Thts map Is provided wd by the City of Andover to guide people In the enjoyment
of our tails when walking,running,rolling or biking.Trails displayed sidewalks.
consist of raarm Unpaved Trail ® Trail Sign Locations -
paved and unpaved surfaces.Paved surface trails are blacktop and sidewa Sidewalk
Unpaved surface trails are wood chips,soil or sand.Not all surrounding trails .50 Trail segment length(in miles) onkarmer:This dea..mb..e..n ampr.e“,.o rl.r.nco.u.ud
are shown Trail distances are approximate. 4i-e- Railroad e.meexeEvery
ort.nxmos aaudecmea.ly.completeness Water and roue only.Ev.n nr.e has been nude m ensure u.co mpeeness
4' Bunker Underpass ana.auracy.nnum.uu.w.m.lW m Andover dose wve{nsem dui
the aaa an be used for end muunmeni or drnenu or ageaen et
County Trails dill Parksrnm
i.n In .aevktmn.l.e.vn.ni.realms.If errors.rdiscrw
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gtCITY OF
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park&Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 8. Review Outstanding Items/Maintenance Update
DATE: May 16,2019
Issues list as of 5/10/19
UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD—Commissioner Butler.Note:
Bids are scheduled to be opened on Tuesday,May 14th. City Council will consider the awarding of the bids
on June 4th
COMPLETED PROJECTS—
•
ON-GOING PROJECTS-
• Update of Park Dedication Improvement Fund Quarterly Report—Next Quarterly report will be
on the agenda in July.
• Update of Quarterly Sheriff's Department Report on Park Patrol& Vandalism—Next Quarterly
report will be on the agenda in July.
• Hills of Bunker Lake West Park Irrigation—The irrigation will be done in 2019. Staff has already
purchased the irrigation materials for the park. The water service, irrigation system, electric service
and controls will be installed by independent contractors or by Parks Maintenance Department.
• Timber River Park—On March 21, 2019 staff met with 6 residents about creating a natural area in
the south half of the field. Based on the conservation with the residents, it has been determined that
pollinator type grasses will be seeded later this spring. Kameron Kytonen,Natural Resource
Technician, will be the individual that will oversee the seeding of the area.
• City Hall Park Complex#1 (Purple Park)Playground Equipment Replacement—The new
equipment is on scheduled for installation for Saturday, May 18th subject to the weather with help
from YMCA volunteers.
ON-HOLD PROJECTS—None at the time.
OTHER ITEMS OF INTEREST—
• City Hall Complex Outdoor Hockey Rinks/Timer for Lights—As mentioned at the March 18th
meeting,more information is needed before a final decision can be made regarding the hours for
being open. Later this summer, staff will meet with the Andover Huskies Youth Hockey Association
(AHYHA) to look at a couple of ideas including the possibility of expanding the hours until 9 pm
which is common with other Cities. Staff will also discuss with AHYHA about the continuation of
•
volunteers to operate the arming houses on Monday, Tuesday an Thursday nights throughout next
season.
• Kelsey Round Lake Park(Outdoor Recreation Grant)—A fully executed contract from the MNDNR
has been submitted to the City. Staff has completed the field surveying work. Staff is currently
working on a draft plan. The project will be constructed late summer or fall of 2019. Letters have
been sent out to residents about the minor alignment changes to the trail. Staff did not receive any
comments regarding the alignment.
• ASN Trail (Local Trail Connection Grant) --A fully executed contract from the MNDNR has been
submitted to the City. Staff has completed the field surveying work. Staff is currently working on a
draft plan. The project will be constructed in late summer or fall of 2019.
• Hills of Bunker Lake West Park Trail Reconstruction --The existing trail has deteriorated and is
in need to be reconstructed. Due to the grades that need to be modified and retaining wall that will be
necessary because of the grade changes,the cost of the construction will be higher than anticipated.
Once staff has prepared an estimated cost of the constructed, staff will determine if the project will
move ahead or wait until 2020 when there will be enough funds to reconstruct the trail.
• Update of Pedestrian Trails—The trails that are planned(2019) are as follows:
❖ 2019—Kelsey Round Lake Park Trail Extension.
+ 2019—Andover Station North Trail Connection.
❖ 2019/2020—Hills of Bunker Lake West Park Trail Reconstruction
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility—
The Commission will need to determine if you would like to have a meeting at one of the City parks
in 2019.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff
recommends the Commission continue reviewing the City Council meeting minutes that you receive
by e-mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
Weekly Parks Maintenance Update
4/13/19
• Serviced trash and recycling containers as needed.
• Continued to upgrade irrigation controllers.
• Removed graffiti from skate park.
• Cleaned up rock and debris in the Public Works yard near future road construction site.
• Started cleaning up leaves and debris around ballfields.
• Snow removal from trails and parking lots as needed.
4/20/19
• Serviced trash and recycling containers as needed.
• Picked up trash in parks and preserves that are not adopted.
• Repaired plow damage to sod along trails.
• Put in the Crooked Lake Boat Landing dock April 161.
• Installed trail wayfinding signs and posts.
• Continue to upgrade irrigation controllers and install meters.
•
• Started raking and grooming ballfields.
• Installed batting cage nets at Andover Station North April 166.
Installed basketball hoops at Prairie Knoll Park.
4/27/19
• Opened all athletic fields on April 22nd.
• Set up bases on ballfields,moved soccer goals and put out lacrosse nets.
• Serviced trash and recycling containers as needed.
• Continued Spring irrigation startups.
• Completed City Hall Campus litter cleanup April24s'.
• Started Spring fertilizer applications with preemergent herbicide.
• Put out supplies in ABA storage boxes and rakes to each ballfield.
• Continued raking and grooming ballfields.
5/4/19
• Serviced trash and recycling containers as needed.
• Continued Spring irrigation startups.
• Completed the Spring fertilizer applications with preemergent.
• Continue raking and grooming ballfields.
• Swept all Park parking lots.
• Opened up all four Pickle ball storage containers.
• Repaired split rail fence(s)at Fox Meadows Park and Crosstown Blvd. Trail(by Andover Blvd).
• Started working on ballfield detail work at ASN.