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Home My WebLink AboutMarch 21, 2019 CITYAOF ND 1685 CROSSTOWN BOULEVARD N . • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting March 21, 2019 6:00 P.M. Meet at Timber River Park with Neighborhood (Optional) 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (2/07/19) 4. Agenda Approval 5. Consider 2019 Spring/Summer Soccer/Lacrosse Schedule 6. Consider 2019 Tournament Application/The Heroes Tourney 2nd Annual Softball Tournament-Tribute to the Troops MN 7. Consider 2019 Application for Scheduled Use of Recreational Facilities/Andover High School Fast Pitch Softball Program 8. Consider 2019 Spring/Summer Softball/Baseball Schedule 9. Outstanding Items 10. 11.Chair's Report 12.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Update of 2020-2024 Park Playground Equipment Replacement Plan B. Discuss 2020-2024 Park Capital Improvement Plan C. Update of 2020-2024 Park Trail Reconstruction Improvement Projects D. Discuss 2020-2024 Trail Capital Improvement Plan E. Adjournment CITY �fO F NDO Y E • �. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: Aro David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas,Assistant Public Works Director SUBJECT: 5. Consider 2019 Spring/Summer Soccer/Lacrosse Schedule DATE: March 21, 2019 INTRODUCTION This item is in regard to consider approval of the 2019 spring/summer soccer/lacrosse schedule. DISCUSSION Attached for your review are the proposed fields that will be available for 2019 soccer/lacrosse season. The City has received applications for use of the fields from the following groups: %of 2018 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures North Metro Soccer 47% Yes Yes Yes Yes Assoc. (NMSA) Andover Area 76% Yes Yes Yes Yes Lacrosse Assoc. (AALA) Note: Copies of the By-Laws, 501C3 Status, Certificate of Insurance and Grievance Procedures for NMSA and AALA are available from City staff if you would like to review them or you can visit NMSA and AALA websites for that information. NMSA and AALA have met and have agreed on the spring-summer schedule(see attached). Fox Meadows Park is now available for the spring-summer season. NMSA has requested the use of both fields for the upcoming season. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2019 spring/summer soccer/lacrosse schedule. Respectfully submitted, Todd J.Haas Attachments: Proposed 2019 Schedule,Applications from NMSA and AALA Cc: Dave Tarleton,NMSA(copy sent by e-mail) Dan Thinnes, AALA (copy sent by e-mail) ANDOVER SPRING/SUMMER 2019 SOCCER/LACROSSE SCHEDULE ATTENTION-PLEASE KEEP ALL PETS OFF FIELDS _ dawn-dusk dawn-dusk MON TUE WED THU FRI SAT SUN City Hall#1 5:00 to dark 1I Next to S side of water tower NMSA NMSA NMSA . NMSA NMSA NMSA NMSA U-8 70 yds x 50 yds) Sunshine#2 Soccer Field(Lighted) I 5:00-dark AALA In AALA AALA AALA AALA AALA AALA Next to 148th Ave NW (Full size 226x3601 Sunshine#3 Soccer Field(Lighted) t 5:00-dark NMSA NMSA II NMSA NMSA AALA AALA NMSA Field SE of complex (Full size 226x3601 i , Sunshine#4(Lighted) Soccer Field ■ 5:00-dark NMSA NMSA . NMSA NMSA NMSA NMSA I NMSA Field directly E of complex (U-10 80 yds x 50 yds) I i 1 Hawkridge-East Field 5:00-dark NMSA NMSA NMSA NMSA NMSA NMSA 1 NMSA (U-12 150'x3001 Hawkridge-Middle Field 5:00-dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA (U-12 size 150'x300') ' Hawkridge-West Field 5:00-dark I NMSA II NMSA NMSA NMSA NMSA NMSA NMSA (Full size 225)660') Hidden Creek North 5:00 to dark I NMSA NMSA NMSA NMSA NMSA I NMSA I NMSA (U-10 80 yds x 50 yds) Fox Meadows-South Field 5:00 to dark NMSA II NMSA NMSA NMSA NMSA ■ NMSA NMSA (Full size 225'x 3601 Page 1 I dawn-dusk j dawn-dusk MON TUE WED 1 THU FRI SAT 1 SUN Fox Meadows-East Field NMSA NMSA NMSA ; NMSA , NMSA NMSA NMSA 5:00 to dark II (U-12 size 150'x300) Oak Bluff 5:00 to dark . NMSA NMSA . NMSA J NMSA NMSA NMSA NMSA (U-10 80 yds x 50 yds) Timber Trails 5:00-dark NMSA NMSA NMSA NMSA NMSA _ NMSA NMSA (U-10 80 yds x 50 yds) Hidden Creek East ' 5:00-dark NMSA ' NMSA NMSA NMSA NMSA NMSA NMSA (U-6 50 yds x 30 yds) practice only practice only , practice only practice only' practice only practice only practice only Northwoods West AALA AALA I AALA AALA AALAJ AALA AALA 5:00-dark ■-■ (U-6 60 yds x 40 yds) practice only practice only practice only, practice onlypractice only practice only practice only Pleasant Oaks 5:00-dark I NMSA . NMSA NMSA NMSA j NMSA NMSA NMSA (U-6 50 yds x 30 yds) ; practice only practice only practice only practice only practice only practice or -, 11 practice only Prairie Knoll 5:00 to dark Mr AALA IN AALA AALA AAIA AALA AALA Southeast field(Lighted) (Full size 225'x 360') 1 I j , Prairie Knoll 1 1 I 11 5:00 to dark MLA i AALA . AALA ■ AALA AALA AALA AALA North field II. EMINIEM- •_ (U-10 80 yds x 50 yds) I , Page 2 i I dawn-dusk J dawn-dusk Prairie Knoll 5:00 to dark MLA MLA AALA AALA AALA AALA AALA Southwest field(Lighted) (Full size 225'x 360') , Pine Hills North ' 5:00 to dark Grow West Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA (Northwest field(Lighted)) (Full size 225'x 360') , Pine Hills North 5:00 to dark ■ _ Grow East Field I NMSA NMSA NMSA NMSA NMSA NMSA NMSA (Northeast field(Lighted)) . (Full size 225'x 360') , Pine Hills North 5:00 to dark Bennett Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA (South field(Lighted)) 1.1 (Full size 225'x 360') i 1 MI *May 9-11/NMSA/Spring Tuneup Soccer Tourney/Hawkridge Park(west, middle and east fields)and _ Pine Hills North (Grow East and Bennett Field) *June 17-21/NMSA Recreation Camp/Pine Hills North (Grow West, Grow East and Bennett fields), City Hall field near water tower *July 29-August 2/NMSA Recreation Camp/Hawkridge Park(west, middle and east fields) , *August 5-9/NMSA Recreation Camp/Hawkridge Park(west, middle and east fields) II M *Andover Fun Fest/July 12-13,2019 APPROVED: 3/21/2019 REVISED 1 , ■ 3/21/2019 I - Date Parks Coordinator s cc: Jason Grode, NMSA, AALA, City Hall Front Desk Page 3 Gout .)eye ce✓-• LO.C'asce -54-4-E-4-t.4-4-e__ ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities North Metro Soccer Association Association President David Tarleton Phone (Home)763-390-4011 Print Name Phone (Work) Phone (Mobile)612-424-0474 Association President awzi, (E-mail) president@northmetrosoccer.org sii ignature (required) Date Address PO Box 99 City Andover State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year 950 to 1000 Total number of participants expected from Andover this year 550 Total number of participants in program last year 1191 Total number of participants from Andover last year 558 CE FE M. 0I) Age brackets for participation 3 - 19 MAR 7 ��g9 Number of game fields/rinks needed per week this year 4 Must indicate season start and end dates Games begin May 1st Time slot desired (list 2 choices) 1. 5 pm to dusk (10 pm on lighted fields) 2. 6 pm to dusk (10 pm on lighted fields) or4A+ List specific fields/rinks being requested (referttached listing) 1. Pine Hills (Grow East and Grow West) 2. Hawkridge (East and Middle) Number of practice fields/rinks needed per week this year 7 Time slot desired (list 2 choices) 1. 5 pm to dusk (10 pm on lighted fields) 2. 7 pm to dusk (10 pm on lighted fields) List specific fields/rinks being requested (refer to attached listing) 1. Sunshine (#3 and #4). Hawkridge West. Pine Hills Bennet 2. Fox Meadows South. Fox Meadows East, Oak Bluff 11".'44 4•1 faere Nor*1.i, (4;dde6- <rer K 1coit4leaSm.f CG.KS Please check all boxes that apply: • Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. • Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. • Fees are not required for use of the fields/rinks. • Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: NEW in 2019! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will he working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the parkifacilities and/or the area residents in which the parking attendant requirements could potentially be waived. Pfease provid_Q_prkinp operations alternatives/options here: We will only expect to be using Sunshine #3 and #4 as practice fields. As such, we do not anticipate a much of a need for parking. We will communicate with all families of teams using Sunshine #3 and Sunshine #4 regarding parking expectations. We will monitor as well and should the need arise we will_quickly_provide_parking lot attendants as needed____ _-_- APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. CITY STAFF PERSONAL HAVETHE ©PTIQN_TQ_APPRQ.VE APPLICATIONS FOR ONE DAY USE O; FIELDS/FACILITIES AS LONG AS THE REQUESTS.,.DO.NOT CONFLICT WITH OTHER._ GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE CITY. DALE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 Revised 11/20/18 H drive/engineering/parks/applications/field usage application 20tri Soccer--- La ceo$se 5 ' educt ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Area Lacrosse Association Association President Dan Thi ne Phone (Home) Print al 1 Phone (Work) Phone (Mobile) 7634132930 Association President 14 . • i 03/08/2019 (E-mail) dt2329@icloud.com � -•uired) Date Address PO Box 48062 City Coon Rapids State MN Zip 55448 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL,AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE— FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year_240 Total number of participants expected from Andover this year 190 Total number of participants in program last year 245 ^'4:1 , N, ;y ? Notary Public • {9 ' ,„ huh nesofa Total number of participants from Andover last year 185 A , 1,, Age brackets for participation 2nd - 12th grades Number of game fields/rinks needed per week this year 3 Must indicate season start and end dates April -August Time slot desired (list 2 choices) 1. 5pm-dusk 2. 4pm-dusk List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll Park 2. Sunshine South - Field #3 3. Sunshine South Field #2 Number of practice fields/rinks needed per week this year 3 Time slot desired (list 2 choices) 1. 5pm-dusk 2. 4pm-dusk List specific fields/rinks being requested (refer to attached listing) 311 1. Prairie Knoll Park 2. Sunshine South Field #3 MAR 15 2019 3. Sunshine South #2 om_ BY T Please check all boxes that apply: O Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. Q Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. Q Fees are not required for use of the fields/rinks. Q Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: NEW in 2019! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/ facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: Andover Area Lacrosse Assocation will provide parking attendants as needed at events such that the parking areas are overflowing that intervenes with regular parking spots that are available at the times for practices and games in accordance with the City of Andover's requirements. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED, CITY STAFF PERSONAL HAVE THE OPTION TO APPROVE APPLICATIONS FOR ONE DAY USE OF FIELDS/FACILITIES A$ LONG AS THE REQUESTS DO NOT CONFLICT WITH OTHER GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE CITY. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS, Approved: 1/2000 Revised 4/16/15 Revised 11/20/18 H drive/engineering/parks/applications/field usage application A.CITY OF _ ti. ND ow 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: jet. David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6• Consider 2019 Tournament Application/The Heroes Tourney 3rd Annual Softball Tournament-Tribute to the Troops MN DATE: March 21,2019 INTRODUCTION The Park and Recreation Commission is requested to consider the 2019 Tournament Application as requested by the Tribute to the Troops of Minnesota for the 3rd Annual Softball Tournament called The Heroes Tourney. DISCUSSION Attached for your review is the application that has been submitted by the group. The group has requested to use Sunshine Park Fields 1-4 all day for Saturday, August 3, 2019. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend at Sunshine Park since the youth fall schedules are not due until July. There will be fees required since this is an adult group that will be using the fields. The fee proposed will be as follows (assuming no field maintenance is required by the City): • $206.25 Tournament fee for the park (1 day only). Note: Applicant is requesting this fee be waived. • $200 Field usage fee for the 2 extra fields that are being requested. A total of 4 fields are being used. Note: Applicant is requesting this fee be waived. • $250 Damage deposit fee which refundable after the tournament is over and an inspection has been done by Public Works. Note: Since the applicant has requested to waive the tournament and field usage fees it will require City Council approval. The damage deposit of $250 has been rolled over from 2018 to 2019 so no addition deposit will be required. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2019 Tournament Application and recommend the tournament and field usage fees be waived as being requested by the group Tribute to the Troops of MN. Respectfully submitted, Todd J. Haas Cc: Scott Lundequam, Tribute to the Troops of MN (copy sent by e- mail) Attachments: Application; Request for waiving the fees 2- 19. SoFtoal1 - Baseball scG edc 2019 TOURNAMENT, MULTI-DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) 3rd NAME OF TOURNAMENT: The Heroes Tourney-'bit Annual Softball Tournament TOURNAMENT ORGANIZATION: The Heroes Tourney TOURNAMENT SPONSOR: Tribute To The Troops—Minnesota TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR#1 TOURNAMENT DIRECTOR#2 (print name): Kyle Lundequam (print name): Raquel! Lundeauam ADDRESS: P.O. Box 120 ADDRESS: P.O. Box 120 CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE:Andover, MN 55304 PHONE: 763-439-5980 PHONE: 763-242-4468 (mobile) (mobile) E-MAIL: kylea.tributetothetroops.orq E-MAIL: raquell.lundequamro'�.gmail.com Note: The Tournament Director(s) or designee shall always be on site during the duration of the tournament. Check here if organization is located in Andover X DATES OF TOURNAMENT: 3 August 2019 PARK FEES AND USAGE Fees are as follows: (Check A or B) X A. No Field Maintenance X Adult-$275.00 Field reservation fee is for the use of up to 2 fields(*) D Youth -$275.00 Field reservation fee is for the use of up to 2 fields(*)for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51% participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*)This field reservation fee is used to secure the use of the field(s). If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. 4 Number of fields to be used Note: 1-day tournaments will be charged 75%of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. f] B. With Field Maintenance D Adult-$275.00 Field reservation fee is for the use of up to 2 fields (*) plus a $1000 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. D Youth -$275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51%participation of Andover residents shall be required based on the previous year participation of the organization or association). A$800 escrow shall be required for maintenance for all organizations and/or associations. Note:Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth,the field reservation fee will be waived but the escrow is required. Note: (*)This Field reservation fee is used to secure the use of the field(s)and to pay for a City employee to maintain the facilities throughout the tournament(upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15%administration fee. Number of fields to be used Note: 1-day tournaments will be charged 75%of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees(Check A or B) 0 A. $500 Profit Organizations X B. $250 Non-Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields Baseball Fields 0 Eveland Fields-North Field 0 Andover Station N. Ball Field Facility-West Field 0 Eveland Fields-Middle Field 0 Andover Station N. Ball Field Facility-Middle Field 0 Eveland Fields-South Field 0 Andover Station N. Ball Field Facility-East Field X Sunshine Park-Diamond No. 1 0 Hidden Creek North Park X Sunshine Park-Diamond No. 2 0 Pine Hills South Park X Sunshine Park-Diamond No. 3 0 Shadowbrook East Park-South Field X Sunshine Park-Diamond No.4 0 Shadowbrook East Park-North Field El Sunshine Park-Diamond No. 5 0 Rose Park-South Field 0 Sunshine Park-Diamond No. 6 0 Rose Park-North Field 0 City Hall Park Complex#1-Diamond No. 7 0 Timber Trails Park SPECIAL REQUEST SECTION Check the following boxes if applicable. X If you need to use the Cushman,there will be a fee of$50.00 per day and$350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base.locations.) All requests for tournaments must be submitted by Friday, January 4, 2019. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The$500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament". If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW,Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May&June, no more than three consecutive weekend tournaments in a row will be allowed. * Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andovermn.qov * NEW in 20191 The applicant may be required to provide parking attendants during the duration of the tournament, multi-day, jamboree or event by hiring a company or providing association members to oversee the parking operations at Sunshine Park and at Andover Station North facility to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of spectators/parents are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. The parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant can provide other alternatives/options in writing to the City for approval which details how the parking operations for this event will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: In each of our past tournaments parking has not been an issue with adequate parking on site without disturbing other local traffic or events. This event is later in the year and has typically not had issues.issues. rsz., f4ARui2C NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL 3/3/2019 DATE TOURNA NT DIRECTOR 1 (signature) 3/3/2019c ttig.6� .a ua441, DATE TOURNA NT DIRECTOR# (signature) NOTE: If this is a one-day request, City staff has the authority to approve the application if there are no conflicts with other previously approved applications. DATE Parks Coordinator or other City Authorized Personnel The Heroes Tourney �► P.O. Box 120 /fir Andover, MN 55304 el Y www.TheHeroesTourney.org r�� 3-March-2019 To the Andover City Council, Subject: Request for Waiver of Fees for The Heroes Tourney The Heroes Tourney, an all-volunteer committee of Tribute To The Troops — Minnesota (https://tributetothetroops.org/), was created to utilize athletic tournaments to deliver educational support to children of fallen heroes. In 2019, this will be our third-annual event and will include a co-ed double-elimination softball tournament, home run derby, base running competition, and kids event. Proceeds from this event will go to the Fallen Heroes' Children's Education Fund (https://tributetothetroops.oro/childrens-education-fund.Php) which provides financial assistance to the surviving children of our fallen heroes to for post-secondary education costs. Since this charity tournament's main goal is to raise funds for children's education, we would like to request a waiver to the City's fees for this event. The requested waiver would be for field fees plus the Cushman fee and does not include the damage deposits. We look forward to answering any questions you may have. Sincerely, A;Sg. Lug a-ht, Aral La x yu.¢Y� Kyle and Raquel) Lundequam Q The Heroes Tourney Tournament Directors Tribute To The Troops — Minnesota y s , MA? 0 1yJ 2019 1 CITY OF .-.: 4`J ND OW D ��i. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park&Recreation Commission CC: 11 David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7• Consider 2019 Application for Scheduled Use of Recreation Facilities/Andover High School Fast Pitch Softball Program DATE: March 19, 2019 INTRODUCTION The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreation Facilities as requested by the Andover High School Girls Fast Pitch Softball Program. DISCUSSION Attached for your review is the application that has been submitted by the Andover High School Fast Pitch Softball Program (JV/Varsity) to play fast pitch softball games at Sunshine Park on fields 1-6 on Saturday, May 4th from 7 am to 8 pm. As was done in 2018 it is City staffs understanding that the Andover Athletic Association (AAA) and Andover High School representatives will work together on the use of the fields for Saturday. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend at Sunshine Park. Since this is a one day request it is recommended to waive the Guideline requirements to use this facility. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2019 Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Fast Pitch Softball Program. Respectfully submitted, 41,1#9/4414 Todd J. Haas Cc: Connie Huberty, Andover High School Fast Pitch Softball (copy sent by e-mail) Tracy Strombeck, Andover Huskies Fastpitch Booster Club (copy sent by e- mail) Attachments: Application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES f ' ` A Group requesting use of facilities Al!h V .}-US1-,L �j1 f9I%C/t % £Z-GJ!' Association President-Oil ..51-40{'Yi60. Phone (Home)/0444 Print Name Phone (Work) Phone (Mobile) Association President /7144j �., nbeiL (E-mail) -Oh,/ UIKdVliik*I /NC.eola.. Signa#u (ryquired) Date Address 1(€4 pail 6W"54- N k/ City klil)byrr State Ad Zip 63:v2,/ APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be madeat the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. 1 Total number of participants expected in program this year '1/t� ebb 3150 --I�r 11)14 r11 Total number of participants expected from Andover this year b0ILZ 4.4i7 Total number of participants in program last year IJV 111. ' MAR 1 2 2019 Total number of participants from Andover last year SQM(.. ti Age brackets for participation All / Number of game fields/rinks needed per week this year �i—1> P./5 Q1 1Jf�SGri� p i P I P Must indicate season start and end dates Pilo k q l-J GI ti fr ID Cj L 1 q I Time slot desired (list 2 choices) 1. May / 1-1A- .9w '�fif� ,A4� , /'`'1I I // 2. I ' . - P MN 1, I.r .. {"y 3' Ili._ // & List specific fields/rinks being requested (ref C to attached listi g) 1. _511)115 Ott parfL- (1(IS I-I, 2. 54 v15 t AL j2‘VE- -Or/Is l—G Number of practice fields/rinks needed per week this year ! Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) i 1. 2. 1 l Please check all boxes that apply: 0Aequest for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. fl-lees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) I Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. f Note: NEW in 2019! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the 1 association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for Iapproval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. I Please provide parking operations alternatives/options here: U Ih 1/61-'{oqdrbl?2. ip C(rcic( ID kiAvr ��-�h , Q ;A3I� 41. r L,,K7 K'�,r,(r) /I (,, g�S nsl?ih, /1 � aIrs t t ,c 3rd r u/ n!i to andSur Mt 0z/ ` APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. CITY STAFF PERSONAL HAVE THE OPTION TO APPROVE APPLICATIONS FOR ONE DAY I USE OF FIELDS/FACILITIES AS LONG AS THE REQUESTS DO NOT CONFLICT WITH OTHER GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE CITY. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 Revised 11/20/18 H drive/engineering/parks/applications/field usage application ggfF 1g ACITY o f ND ovE 1685 CROSSTOWN BOULEVARD N . • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park&Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director-VW SUBJECT: 8.Consider 2019 Spring/Summer Softball/Baseball Schedule DATE: March 21, 2019 INTRODUCTION This item is in regard to consider approval of the 2019 spring/summer softball/baseball schedule. DISCUSSION Attached for your review is the proposed 2019 softball/baseball schedule. The City has received three (3) applications for use of the fields for the upcoming season from the Andover Athletic Association (AAA), Andover Baseball Association (ABA), and Legacy Christian Academy (LCA). At this point, it is understanding that AAA has met with ABA. The City has received applications for use of the fields from the following youth groups: % of 2018 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures Andover Athletic 66% Yes Yes Yes Yes Assoc. (AAA) Andover Baseball 75% Yes Yes Yes Yes Assoc. (ABA) Legacy Christian 43% Yes Non-Profit Yes Yes Academy(LCA) School Note: Copies of the certification of participants, By-laws, the 501C3's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them or you can visit AAA and ABA websites for that information about the By-laws and established grievance procedures. Information about LCA can be available by contacting City staff or visiting LCA's website. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2019 Softball/Baseball Schedule. Respectfully submitted, ' 1W/A‘i0 Todd J. Haas Attachments: Proposed 2019 Schedule, Applications from AAA, ABA, and LCA Cc: Ted Butler, Andover Athletic Association (copy sent by e-mail) Amy Novak, Andover Baseball Association (copy sent by e-mail) Sarah Klawiter, Legacy Christian Academy (copy sent by e-mail) I ] J IJ I _ ANDOVER SPRING/SUMMER SOFTBALL/BASEBALL SCHEDULE 2019 ATTENTION- PLEASE KEEP ALL PETS OFF FIELDS MII dawn-dusk dawn-dusk II MON TUE WWII THU III FRI I SAT SUN SUNSHINE #1 ■ II AAA(SP) AAA(SP) AAA(SP) - AAA(SP) III AAA (SP) . AAA(SP) AAA(SP) II II ■ 5PM-DARK I SUNSHINE#2 ■ AAA(SP) AAA (SP) III AAA(SP) AAA(SP) AAA(SP) MA(SP) AAA(SP) II 5PM-DARK I I SUNSHINE #3 AAA(SP) AM(FP) I AAA(SP) MA(SP) III AAA (SP) . AAA(SP) AAA(SP) 1111 II I 5PM-DARK I SUNSHINE #4 ■ AM(SP) AM (FP) . AAA(SP) Ill AAA(SP) MA (SP) AAA(SP) AAA(SP) • 5PM-DARK I SUNSHINE #5 AAA(SP) AM (FP) AAA(SP) AAA(FP) • AAA (SP) ; MA(SP) ABA II 5PM-DARK I SUNSHINE #6 II AAA(FP) III AAA(SP) Ill AAA(FP) El AAA(SP) . AAA(SP) AAA(SP) II II. MI • 5PM-DARK II I CITY HALL#7 I II ■ • : AAA(FP) Ill ABA AAA(FP) ABA ABA ABA MI 5PM-DARK I I TERRACE PARK ■ ABA ABA ABA III ABA 1 ABA I ABA ABA III 5PM-DARK Page 1 dawn-dusk dawn-dusk MON TUE WED THU FRI SAT SUN ANDOVER STATION NORTH (WEST) ABA ABA ABA ABA ABA ABA ABA ANDOVER STATION NR H (MID ABA ABA ABA ABA ABA _ ABA ABA ANDOVER STATION NORTH (EAST) ABA ABA ABA ABA ABA ABA ABA 2:30 pm- pm LCA LCA LCA LCA games only games only games only games only NORTHWOODS EAST ABA ABA ABA ABA ABA ABA ABA 5PM-DARK 11 PINE HILLS SOUTH ABA ABA ABA ABA ABA ABA ABA 5PM-DARK STROOTMAN 2:30 pm - 5:00 pm AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AM(FP) 5PM-DARK LUNDS NORTH ABA ABA ABA ABA ABA ABA ABA 5PM-DARK HIDDEN CREEK NORTH 5 PM -DARK ABA ABA ABA ABA ABA ABA ABA 2:30 pm - 5 pm LCA LCA LCA Practice only Practice only Practice only Page 2 dawn-dusk dawn-dusk MON TUE WED THU FRI SAT SUN ROSE PARK (SOUTH) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK ROSE PARK (NORTH) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK HILLS OF BUNKER LAKE WEST _ ABA ABA ABA H ABA ABA ABA ABA I 5PM-DARK WILD IRIS ABA ABA ABA ABA ABA ABA ABA 5PM-DARK ANDOVER LIONS PARK AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) 5PM-DARK TIMBER TRAILS _ ABA ABA ABA ABA ABA ABA ABA 5PM-DARK SHADOWBROOK EAST (North field) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK ]I- EAST SHADOWBROOK(South field) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK EVELAND FIELDS (South field #1) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) _ Available June 1- August 31 Only 5PM-DARK Page 3 dawn-dusk dawn-dusk MON TUE WED THU FRI SAT SUN EVELAND FIELDS (Middle field #2) AAA(FP) AAA (FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) Available June 1- August 31 Only 5PM-DARK EVELAND FIELDS (North field #3) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) AAA(FP) Available June 1- August 31 Only 5PM-DARK FP -Fast Pitch Softball SP-Slow Pitch Softball _ *WEEKEND FIELD MAINTENANCE REQUIRED ** FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) *** NEED SUNDAY MORNING MAINTENANCE ONLY _ **** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY _ AAA- Andover Athletic Assoc. (Regular Season Ends July 31, 2019) _ ABA -Andover Baseball Assoc. (Regular Season Ends August 17, 2019) _ NMSA-North Metro Soccer Association FHMC - Foundation Hill Monteisori and Child care LCA- Legacy Christian Academy (Season Ends May 23, 2019) April 27-28/ABA/Thaw Ball Tourney/ASN (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Sunshine Park Fields 5-6, Wild Iris Park May 4th/Andover High School Fast Pitch Softball/Fields 1-4 at Sunshine Park May 17-18/AAA/Spring Jamboree/Fields 1-6 at Sunshine Park, City Hall Park Complex#7 May 31 &June 1-2/ABA/Andover Baseball A-Town Classic Tourney/Fields 1-6 at Sunshine Park, City Hall Park Complex#7, ASN Fields (east field only), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Rose Park (north and south fields) June 12-13/ABA/USSSA Tryouts (8 am -4 pm)/ASN (west, middle, and east fields) June 14-16/AAA/A-Town Classic/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field #7 and Eveland Fields (north, middle and South) June 28-30/ABA/Anders Flaa Mid Tourney/ASN (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park June 28-30/AAA/End of Season Jamboree/Fields 1-6 at Sunshine Park, City Hall Park Complex#7 Page 4 July 12-14/ABA/Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park, City Hall Park Complex#7, ASN Fields (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Rose Park (north and south) fields) July 19-21/AAA/State Tourney Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex#7 and Eveland fields (north, middle and south) July 19-21/ABA/14AAA Gopher State Tournament of Champions/ASN (west and middle fields only) August 2-4/ABA/All-Star Tourney/ASN Ballfield Facility (west and middle fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East August 3/The Heroes Tourney-Tribute to MN Troops/Fields 1-4 at Sunshine Park August 9-11/AAA/Select Tournament/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field#7 and Eveland Fields (north, middle and south) August 10-11/ABA/Sunday Sandlot End of Season/ASN Fields (west and middle fields) July 13-14/Andover Fun Fest I APPROVED: DATE OF PREPARATION 3/21/2019 Park Coordinator REVISED Date 3/21/2019 Jason Grode, AAA, ABA, LCA, City Hall Front desk I , -1 Page 5 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Athletic Association Association President Ted Butler Phone (Home) 763-712-0277 Print Name Phone (Work) 612-626-5974 Phone (Mobile) 952-220-1868 Association President s- — A' (E-mail) butler.tedc amail.com Signature (required) Date Address 1685 Crosstown Blvd NW City Andover State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year 700 Total number of participants expected from Andover this year 550 Total number of participants in program last year 803 Total number of participants from Andover last year 532 Age brackets for participation K-12th Grade Number of game fields/rinks needed per week this year 12.5 Must indicate season start and end dates April 1 —July 31 Time slot desired (list 2 choices) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-6, City Hall 7, Tues/Thurs, Strootman, 2. List specific fields/rinks being requested (refer to attached listing) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-6, City Hall 7, Tues/Thurs, Strootman, 2. Number of practice fields/rinks needed per week this year 12.5 Time slot desired (list 2 choices) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-6, City Hall 7, Tues/Thurs, Strootman 2. List specific fields/rinks being requested (refer to attached listing) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-6, City Hall 7, Tues/Thurs, Strootman, 2. Please check all boxes that apply: XD Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. XO Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. XO Fees are not required for use of the fields/rinks. El Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: NEW in 2019! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: Andover Athletic Association does not anticipate any major parking overflow situations for regular season activities applied for in this application. If issues arise,we will respond accordingly to ensure participants are parking safely and legally at facilities. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. CITY STAFF PERSONAL HAVE THE OPTION TO APPROVE APPLICATIONS FOR ONE DAY USE OF FIELDS/FACILITIES AS LONG AS THE REQUESTS DO NOT CONFLICT WITH OTHER GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE CITY. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 Revised 11/20/18 H drive/engineering/parks/applications/field usage application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities: Andover Baseball Association Association President Amy Novak Phone (Home) Print Name Phone (Work) Phone (Mobile) 815-451-0031 Association President C / // (E-mail) president aC�.andover baseball.orq Signature (required) Date Address PO Box 100 City Andover State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE —FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Total number of participants expected in program this year 700 Total number of participants expected from Andover this year 75% Total number of participants in program last year 681 Total number of participants from Andover last year 75% Age brackets for participation Tball through 2lyears of age Number of game fields/rinks needed per week this year Template Attached Must indicate season start and end dates April 7, 2019 to August 17, 2019 Time slot desired (list 2 choices) 1.Mon-Fri 5pm-dusk and Sat-Sun 11am-dusk on fields that do not have lights. 2.Mon-Fri 5pm-11pm and Sat-Sun I lam-11pm on fields with lights List specific fields/rinks being requested (refer to attached listing) 1.See attached list 2. Number of practice fields/rinks needed per week this year See attached template Time slot desired (list 2 choices) 1.See above 2. List specific fields/rinks being requested (refer to attached listing) 1.See attached list 2. Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. El Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. El Fees are not required for use of the fields/rinks. Q Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink(practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: NEW in 20191 The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: We have parking attendants at tournaments. If by chance we do not, there are board members that can put on vests and direct traffic. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. CITY STAFF PERSONAL HAVE THE OPTION TO APPROVE APPLICATIONS FOR ONE DAY USE OF FIELDS/FACILITIES AS LONG AS THE REQUESTS DO NOT CONFLICT WITH OTHER GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE CITY. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 112000 Revised 4/16/15 Revised 11/20/18 H drive/ehgineering/paries/applications/field usage application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES ip requesting use of facilities Legacy Christian Academy-Andover .ssociation President Sarah Klawiter Phone (Home) Print Name , Phone (Work) 763-427-4595 Association President �, I Phone (Mobile) 651-210-0231 ��'v! 34y(E-mail) 5/f-latii*A-- e1tu.mn.rs� Si ature (requi ) Date Address 3037 Bunker Lake Blvd NW City Andover State MN Zip 55304 APPLICATION DUE DATES: • FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. • FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. • FOR FALL USE—FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered `with City youth associations having first priority. Number of participants expected in program this year ,43'- I Number of participants expected from Andover this year 10 Number of participants in program last year le.00I Li TERI LYNNETTE PIERRO .;;,..'717-17 NOTARY PUBLIC-MINNESOTA � z„-�v MYCasndssionExpires Number of participants from Andover last year .8' rams., Age brackets for participa ion 6th -8th Grade - C IP MAR 0 7 2019 1 BY. Number of game fields/rinks needed per week this year 2 Fields Indicate season start and end dates April 1 — May 23 F3asP� on wale, Coy SfuC1' Time slot desired (list 2 choices) 1. 4-5:30pm M, T, & Th, or F L. 4041n4E44s Z;30 p P'2 2. 4:30-6:OOpm M, T, &Th, or F -1404 List specific fields/rinks being requested (refer to attached listing) 1. Andover Station (used in 2017 & 2018) 2. Number of practice fields/rinks needed per week this year 2 Fields pried on •2ots 017 sem#' Time slot desired (list 2 choices) 1. 3:45-5:15pm M, T, Th re cooeare.dS .:30pra t-o S'pn+ 2. 5:00-6:30pm M, T, Th List specific specific fields/rinks being requested (refer to attached listing) 1. Hidden Creek North (used in 2018) 2. Strootman (used in 2017) Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. X Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Note: NEW in 2019! The applicant may be required to provide parking attendants during the duration of the season where needed by hiring a company or providing association members to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group of participants/spectators are expected. The company that is hired or the association members that will be working the tournament or event must always use the required MNDOT approved reflective vests. Parking attendants will be responsible to contact the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking. Note: The association or applicant shall provide other alternatives/options in writing to the City for approval which details how the parking operations for the season will not impact the park/facilities and/or the area residents in which the parking attendant requirements could potentially be waived. Please provide parking operations alternatives/options here: APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. CITY STAFF PERSONAL HAVE THE OPTION TO APPROVE APPLICATIONS FOR ONE DAY USE OF FIELDS/FACILITIES AS LONG AS THE REQUESTS DO NOT CONFLICT WITH OTHER GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE CITY. DATE Parks Coordinator or other City Authorized Personnel (For one day requests) THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 Revised 11/20/18 H drive/engineering/parks/applications/field usage application skCITY O Fr, _� ND OW 1' ..�'. 1685 CROSSTOWN BOULEVARD N . • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director le- SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: March 21, 2019 Issues list as of 3/15/19 UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD—Commissioner Butler COMPLETED PROJECTS— • ON-GOING PROJECTS- • Update of Park Dedication Improvement Fund Quarterly Report—Next Quarterly report will be on the agenda in April. • Update of Quarterly Sheriffs Department Report on Park Patrol& Vandalism—Next Quarterly report will be on the agenda in April. • Hills of Bunker Lake West Park Irrigation—The irrigation will be done in 2019. Staff has already purchased the irrigation materials for the park. The water service, irrigation system, electric service and controls will be installed by independent contractors or by Parks Maintenance Department. • Timber River Park—On January 15, 2019,the City Council approved the Park and Recreation Commission recommendation to create a natural area in the south half of the field. Staff has received comments from 5 residents. Staff will be meeting with the neighborhood before the regular meeting at 6 pm at the park to look at a couple options (copies in side pocket of packet) for the natural area. Kameron Kytonen,Natural Resource Technician, will also be at the neighborhood meeting to present a couple options. • City Hall Park Complex#1 (Purple Park) Playground Equipment Replacement—The new playground equipment has been delivered. Parks Maintenance staff has removed the old playground structure and excess sand before the ground froze. The new equipment will be installed in the Spring of 2019 with help from YMCA volunteers. ON-HOLD PROJECTS—None at the time. OTHER ITEMS OF INTEREST— • City Hall Complex Outdoor Hockey Rinks/Timer for Lights—Waiting for quote from electrical contractor. The Park and Recreation Commission at the meeting on January 17, 2019 requested staff to contact an electrical contractor about providing an estimate of having a timer available to allow the rinks to be lit until 11 pm which is when parks are officially closed per City Code. • Kelsey Round Lake Park(Outdoor Recreation Grant)—A fully executed contract from the MNDNR has been submitted to the City. Staff has completed the field surveying work. Staff is currently working on a draft plan. The project will be constructed in 2019. Letters has been sent out to residents about the minor alignment changes to the trail. Staff did not receive any comments regarding the alignment. • ASN Trail (Local Trail Connection Grant) --A fully executed contract from the MNDNR has been submitted to the City. Staff has completed the field surveying work. Staff is currently working on a draft plan. The project will be constructed in 2019. • Update of Pedestrian Trails —The trails that are planned for the next year(2019) are as follows: ❖ 2019—Kelsey Round Lake Park Trail Extension. ❖ 2019—Andover Station North Trail Connection. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility— The Commission will need to determine if you would like to have a meeting at one of the City parks in 2019. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 2/2/19 • Continue to service skating rinks when open. Rinks and warming houses closed January 28—31. • Checked and cleaned warming houses as needed. • Serviced trash and recycling containers at parks and along trails. • Removed snow from trails and Park parking lots as needed. • Completed Monthly Toolbox Safety meeting for January 2019. 2/9/19 • Servicing skating rinks. • Checked and cleaned warming houses as needed. • Serviced trash and recycling containers in parks and along trails. • Removed snow from trails and Park parking lots as needed. • Repairing wooden park benches and picnic tables. 2/16/19 • Continue servicing skating rinks. • Checked and cleaned warming houses as needed. • Removed snow from trails and Park parking lots as needed. 2/23/19 • Continue to service skating rinks. • Checked and cleaned warming houses as needed. • Removed snow from trails and Park parking lots as needed. 3/2/19 • Continue servicing skating rinks. Rinks and warming houses closed March 3ra • Checked and cleaned warming houses as needed. • Removed snow from trails and Park parking lots as needed. 3/9/19 • Closed down and cleaned out all warming houses for the season. • Removed snow from trails and Park parking lots as needed. • Started painting hockey goals and putting into storage. • Completed trash and recycling services as needed. CITY O F .-,-4, NDOVE ' -*.. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park&Recreation Commission Rl* CC: -X".1 David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss 2020-2024 Park Playground Equipment Replacement Plan DATE: March 21, 2019 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2020-2024 Park Playground Equipment Replacement Plan that is being recommended by staff. DISCUSSION The target date for the Parks Maintenance Department to submit the draft 2020-2024 CIP Playground Equipment Replacement Plan is.June 7th. Listed below is the existing playground equipment that will be recommended for replacement over the next 5 years which may also include improvements to the fall zones. 2020—Strootman Park and Hawkridge Park (proposed budget impact is $75,000) 2021 —Sunshine Park(2-5 year old) and Hidden Creek North Park (proposed budget impact is $75,000) 2022—Prairie Knoll Park and Hidden Creek North Park(proposed budget impact is $75,000) 2023—Rose Park and Wild Iris Park(proposed budget impact is $75,000) 2024—Hills of Bunker Lake West Park and Shady Knoll Park(proposed budget impact is $100,000) The playground equipment identified can be moved up or down a year depending on the condition of the equipment, ADA requirements, entrapments, fall zones and handicapped accessibility. BUDGET IMPACT The budget impact for replacement/repair of various playground equipment is proposed at $75,000 per year from 2020 to 2023 and$100,000 for the year 2024. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2020-2024 Park Playground Equipment Replacement Plan that is being recommended by staff. Respectfully submitted, Todd J. Haas Attachment: Page 88 from the approved 2019-2023 CIP Capital Plan 2019 thru 2023 City of Andover, MN Project# 19-45000-01 ' - _ Project Name Replace/Repair Play Structures-Various Parks t - - Type Improvement Department Park&Rec-Operations `a � Useful Life 15-20 Years Contact DPW/ City Engineer f 1 *`t Category Park Improvements Priority 1-High $ '— Description The parks listed are in need of replacing the existing playground equipment and repairing the fall zones to achieve ADA accessibility. The proposed playground equipment improvements/rebuilds are as follows: 2019-Purple Park(City Hall) 2020-Strootman Park and Hawkridge Park 2021 -Sunshine Park and Hidden Creek North Park 2022-Prairie Knoll Park and Wild Iris Park 2023-Rose Park and Hidden Creek East Justification Old equipment no longer meets ADA requirements,such as entrapments,fall zones and handicap accessibility.Working to bring the parks up to meet all safety requirements. Budget Impact/Other Less maintenance and will meet all safety requirements. Expenditures 2019 2020 2021 2022 2023 Total Equipment 50,000 75,000 75,000 75,000 75,000 350,000 Total 50,000 75,000 75,000 75,000 75,000 350,000 Funding Sources 2019 2020 2021 2022 2023 Total General Fund 50,000 75,000 75,000 75,000 75,000 350,000 Total 50,000 75,000 75,000 75,000 75,000 350,000 88 C I T Y O F -t NDOVE ' _r,r,, a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: ,� Park&Recreation Commission CC: .`„i David D. Berkowitz,Director of Public Works/City Engineer Jr FROM: Todd J. Haas,Assistant Public Works Director SUBJECT: B.Discuss 2020-2024 Park Capital Improvement Plan DATE: March 21, 2019 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2020-2024 Park Capital Improvement Plan(CIP). DISCUSSION The target date for draft CIP is June 7th. Attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. This projected fund balance does include a portion of the$1,000,000 that was recommended by the Commission which would be used towards the proposed construction of the Community Center Expansion. Staff has made a couple adjustments to the park fund balance spreadsheet ensure that the ending balance for each year has a positive balance. 2020 • Annual Misc. Projects- $15,000 (no recommended changes from staff). 2021 • Prairie Knoll Park Parking lot with curb-$170,000 • Annual Misc. Projects -$15,000(no recommended changes from staff). 2022 • No projects identified. • Annual Misc.Projects- $15,000(no recommended changes from staff). 2023 • No projects identified. • Annual Misc. Projects- $15,000 (no recommended changes from staff). 2024 • Pine Hills North/Parking lot with curb-$120,000 • Annual Misc. Projects-$15,000(no recommended changes from staff). There are two (2) park improvement projects identified on the spreadsheet scheduled for 2019. The 2 projects anticipated are as follows: • Kelsey Round Lake Park (new) -- $152,000 (estimate) As you know, there will be a new trail expansion constructed on the westly portion of the park. The improvement project will be funded by a combination of MNDNR Grant funds and park dedication funds. • Hills of Bunker Lake West Park (new) -- $40,000 (estimate). A new irrigation system will be installed along with a new municipal water service connection and irrigation controls. As noted in the past there are several parks that do not have security lights. If the Commission is interested in knowing the planned improvements for all the parks, please review the most current spreadsheet that is in the Information Packet that is updated every year. BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of$50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2020-2024 Parks Capital Improvement Plan. Respectfully submitted, Todd J. Haas Attachments: Draft 2020-2024 Park Improvement Fund Projected Fund Balance Sheet CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2019 2020 2021 2022 2023 2024 TOTALS Projected Sources of Revenue Park Dedication Fee-Residential Units 25 25 25 25 25 25 Park Dedication Fee-Residential($3,415/unit) $ 85,375 $ 85,375 $ 85,375 $ 85,375 $ 85,375 $ 85,375 $ 512,250 less: Contribution to Comm Ctr Expan (50%) (42,687) (42,687) (42,687) (42,687) (42,687) (213,435) Donation/Contribution-Kelsey Round Lake Park 76,000 - - - - - 76,000 Capital Projects Levy-Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Revenues Available 176,375 57,688 57,688 57,688 57,688 57,688 464,815 Projected Commitments Irrigation Project-Small 40,000 40,000 Kelsey Round Lake Park-Trail Expansion 152,000 152,000 Prairie Knoll Park-Pave north parking lot 170,000 170,000 Pine Hills North-Phase II Parking Lot w/Curb(30%Park Dedication) 120,000 120,000 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Commitments 207,000 15,000 185,000 15,000 15,000 135,000 572,000 Revenues Over(Under)Expenditures (30,625) 42,688 (127,312) 42,688 42,688 (77,312) Fund Balance as of December 31,2018 158,707 Fund Balance Brought Forward 128,082 170,770 43,458 86,146 128,834 Ending Fund Balance** $ 128,082 $ 170,770 $ 43,458 $ 86,146 $ 128,834 $ 51,522 **Target-$50,000 to create a contingency for any project overages. Dedicated Funds Available for: Rose Park-tower rental fee $ 16,445 Chesterton Commons Park-Donation 1,076 $ 17,521 • • ACITY OF NDoVE ' .` 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park&Recreation Commission k CC: David D.Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: C.Update of 2020-2024 Trail Reconstruction Improvement Projects DATE: March 21,2019 INTRODUCTION This is an update of the 2020-2024 Trail Reconstruction Improvement Projects Park and Recreation Commission is requested to begin discussing the 2020-2024 Trail Capital Improvement Plan(CIP). DISCUSSION As the trail system ages and deteriorates,reconstruction of segments becomes necessary to maintain a high-quality trail system.Attached are the projects that have been identified that need to be reconstructed to maintain the level of service expected in the trail system by residents. BUDGET IMPACT The funding for the trails/sidewalk reconstruction improvements will be from the general fund. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2019-2023 Trail Capital Improvement Plan. Respectfully submitted, 4111001‘40..., Todd J. Haas Attachments: Page 61 from the approved 2019-2023 (Pedestrian/Park Trail Reconstruction Segments with descriptions from the existing CIP along with location maps) • • Capital Plan 2019 thru 2023 City of Andover, MN Project s 19-41600-03 { Projectxame Pedestrian/Park Trail Reconstruction Type Improvement Department Engineering *` Useful Life 25 Years Contact DPW/ City Engineer i Category Improvements Priority 1-High 111111111111liftah: Description As the City's trail system ages and deteriorates,reconstruction of segments becomes necessary to maintain the high quality trail system that is so sought after in Andover. 2019:Hills of Bunker West Park($70,000) 2020:Kelsey Round Lake Park($270,000) 2021:Tom Anderson Trail(Hanson Blvd to Bunker Lake Blvd)($320,000) Justification Many trail segments in the City are reaching 25+years in age. There are segments that are in need of reconstruction to help maintain the level of service expected in the trail system by residents. Budget Impact/Other Reconstruction of trail segments in need will help reduce short and long term maintenance costs necessary to keep them serviceable. It will also improve the safety of the trail system. Expenditures 2019 2020 2021 2022 2023 Total Construction 70,000 270,000 320,000 210,000 220,000 1,090,000 Total 70,000 270,000 320,000 210,000 220,000 1,090,000 Funding Sources 2019 2020 2021 2022 2023 Total General Fund 70,000 270,000 50,000 50,000 440,000 Road&Bridge Funds 320,000 160,000 170,000 650,000 Total 70,000 270,000 320,000 210,000 220,000 1,090,000 51 • WE" Capital Improvement Plan (2019) Project Name: TRAIL RECONSTRUCTION HILLS OF BUNKER LAKE WEST PARK ---euirip - - /4,/ „„_ •srAVE IIMINg COON CREEK m 1111111r0Ty CN , e z O rn \ _, im ais ia ____ . Is Lle,4111111wris ._ w,..., ,... 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Cil Project Location �� I� W E gag 7 ,,�Lots/Parcels � l- �N 1 _ . , Park s u JIB. , 0 Water k I 30• � ,-� ,'., {` G Right of Way • ie c t ' '. .. :n 2 r CityLimits 0 150 300 450 ---w...0.._ -.$;. ¢�,T,;, , -Milli nil"r Fee152 Document Path:H:\Gisdata\Engineering 1Projects\CIP_2018.mxd ANN:wog^ Capital Improvement Plan (2020) Project Name: TRAIL RECONSTRUCTION KELSEY ROUND LAKE PARK 71111111117 ---1( h _ 157THAVE Ir cn .� N O iin ' \ 1 w 1._‘ 1:::::::::/i: —Q=� �'� 155TH AVEJNI-1+• _�0iIW v), LLJp----1,-_- . may>---- 4 _ r LN k Pt 153RD=LN �.O \■ �tP� ` I hr1:52RD-P�JQi / Oji — ' - 1:53.RD VES II' l �Q/ s RUM,RIVER ■ � 152Np.1. •kt -moo / _x '15-2ND-_LNf- 152ND AVE—x LL 1 i5. -T:AVEj ' ° Z• 1;49-=H_i It ? /,' 149TH AVE i CI I- • L ` 149TH-AV_E 1_4.8THLN ir p' O/I ------g Round [1:47TH:LW 14:7TH� LN m 1 147THI VE-1 I I 1 �iirrOC \� Location Map LEGEND N CI Project Location �I1 ~ tile I� C Lots/Parcels w 717 a -, JEW OW i� Park s ,. a R. ,, Water lital! • 0 _ Right of Way � � .� itE.T1 :,_•, 0 City Limits 0 500 1,000 1,500 iiiifit4- , 7,n`, i}j r_Yi;l�th•1 c Feet53 Document Path:H:1GisdatalEngineeringtProjectslCiP_2018.mxd • • AsitstAik. Capital Improvement Plan (2021 ) Project Name: TRAIL RECONSTRUCTION TOM ANDERSON TRAIL Inn WAIN X1111\\ = ■• ■ 1 :/IIIIIii•l - M=ME �■ ANDOVER-BLVD iOFhuII ■i-111 .I IIII ,1"' tTv, �,i 1'44TH._LN % - ��., N - man - -'�1t-- i :(,,,-, w W .. drum V6 ma ir ��;,1Q7s f��• ip..* �W NIIIIII Q *e; III ID Lo msmi 2I� I 1111 1 MEI COON CREEK 111111 .1 I. _ _ •��i 74 Ili A:VE1111111 ao ir7 11111111 is u3 NM 01; i��I��. ��•111► I W +�i� xmu 111111 S - m A.- '/�•.s• . i11111111111II ,Z_ \I 140TH i ' ��■1m _ "Aiwa, N� `` 14:OTH �N cN m= v. . $.4c1 ,1�BIIm i3950..tirlli4 fie ' 4, � � car 1,vs UtIIII!_!I!_I 2 Lent. =1C�1 1` 139TH_AVE w4 i11 m +,� 2 • "•`~� mlmlwill ��.7 ♦4 m 2 41\ ~ �� : a o f-.tx-u'llill I. *��111� ah. Ar �:39TFI-AVE a Q lap. /oh 13TO trininin8TH-Lyse �41 w ■ Vim M�11, AM 41 afillfils138TH AV-Eg$�` 44 PIN,i aim 1m I 0138TH _/ _ I r n �� II 137TH VN 1�� Co . ■/�1.37T_H LNI BUNKER LA E Bi" 0 SERVICE-RD O 0 A Im9 K I i 117; J 1 I 1 Ir I ■■ ■ 0 y IIII IuIulI.u■M��_ I Location Map LEGEND N Ii) IV Project Location �11 " `y�=�/-17� tin. Lots/Parcels w I E ,, r ■N Park ■ ■ w7, i_[i<;, flkPrl m�. Ir^. F.. Water +r = ' Right of Way °a .' 'IOW,. 1 9 jirpj -- 0 450 900 1,350 — 'i6 0 CityLimits ,�,_ - kill! 1 ('VIW161"1 Feet 54 rr Document Path:H:1Gisdata\Engineedng1Projecis\CIP 2018.mxd AC I T Y OF .-...,t_ • ND OVE ' - '`. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park&Recreation Commission CC: David D. Berkowitz,Director of Public Works/City Engineer FROM: Todd J.Haas,Assistant Public Works Director SUBJECT: D.Discuss 2020-2024 Trail Capital Improvement Plan DATE: March 21, 2019 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2020-2024 Trail Capital Improvement Plan(CIP). DISCUSSION It is that time of the year to begin discussing the 2020-2024 Trail CIP. The target date for draft CIP is Friday, May 31st. Attached are the following items for your review: • 2019-2023 New Pedestrian Trail and Sidewalk Segments with descriptions from the existing CIP along with location maps(this attachment does not include projects that will be completed in 2019). • 2020-2021 Construction of a railroad underpass trail from the west side (Winslow Cove development)to the east side of the railroad tracks where there will be the potential of urban development.Location map is attached. • Figure 11 (Proposed Regional Trails Plan)from Chapter 7 of the City of Andover Transportation Plan identifies where the existing and proposed Regional Trails are located. The funding for the trails/sidewalk improvements have been using a combination of DNR Grants, general funds and trail funds that have been received from new developments. Funding of improvements for 2020-2024 have not been identified and will need to be determined by the City Council. Staff will provide a larger wall map of the trails system at the meeting. BUDGET IMPACT The City Council will determine how they will fund the trail improvements. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2020-2024 Trail Capital Improvement Plan. Respectfully submitted, *AW Todd J. aas Attachments: Page 56 from the approved 2019-2023 (New Pedestrian Trail and Sidewalk Segments with descriptions from the existing CIP along with location maps); Railroad underpass trail segment with description and location map; Figure 11 from Transportation Plan • • Capital Plan 2019 thru 2023 City of Andover, MN Project# 19-41600-05 Project Name New Pedestrian Trail and Sidewalk Segments Type Improvement Department Engineering Useful Life 25 Years Contact DPW/ City Engineer Category Improvements Priority 1-High Description The City of Andover has an extensive trail and sidewalk system for pedestrians and bikers. Future planned trail and sidewalk connections provide key links within the existing system. The following segments are proposed to be constructed as funds become available: 2019 10'Bit.Andover Station North Trail Connection ($215,500 total-Partial DNR Grant) 8'Bit.Trail Kelsey Round Lake Park($152,000 total-50%DNR Grant) 2021:8'Bit.Trail along Crosstown Blvd-Xeon Street to Rail Road Tracks($158,000) 8'Bit.Trail along Crosstown Blvd-Rail Road Tracks to 157th Ave($287,000) 8'Bit.Trail along Crosstown Blvd-157th Ave to 159th Ave($236,000) 2022:8'Bit.Trail along Station Parkway-Thrush St to Partridge Cir.($68,000) 8'Bit.Trail along Station Parkway-Patridge Cir.To Hanson Blvd($170,000) 2023:8'Bit.Trail and Boardwalk along Verdin Street-161st Ave to 163rd Lane($622,000) Justification Expansion of the City's trail and sidewalk system provides more recreational and exercise opportunities along with an alternative mode of transportation. These segments provide key connections to other existing trail and sidewalk routes. Budget Impact/Other Annual inspection and sweeping;and general maintenance including bituminous patching,crack filling and fog sealing to maintain the high level of service to pedestrians. Expenditures 2019 2020 2021 2022 2023 Total Improvement 367,500 681,000 238,000 622,000 1,908,500 Total 367,500 681,000 238,000 622,000 1,908,500 Funding Sources 2019 2020 2021 2022 - 2023 Total Grant 193,550 193,550 Park Dedication Funds 76,000 76,000 Trail Funds 97,950 681,000 238,000 622,000 1,638,950 Total 367,500 681,000 238,000 622,000 1,908,500 56 - _ ¶ tNIiOVER4 Capital Improvement Plan (2021 ) Project Name: TRAIL IMPROVEMENTS CROSSTOWN BLVD TRAIL- 159TH AVE TO XEON ST _iST AVE �CON.SI'ANCE-B,LVD elmIminimi 1• 11...mP LIR Station#7 V WM P -,-- -1-t--07_____- )4 1,:l....5146, . ... Elm in V. t mou .1, .., „„ ... . _. In----111 — ME Iiii > ils IN z c... --5; '� mom I - W , .#*400 i 1-•••� _& 1 ' M� IC `1 =' ‘41° ..... � �L e � Ji: `a; 1 _1 83H Vf ''11 . 1:58111_•1LE= ,�/� Ijt� 1SST :AVE li I MN a II $��Il�Lift-Station:#4 I�� '�'r� 1 73 _•YE ■ ididgir il Era ha w itil 4 ce. 51 _ 1 M ? tg.4,,,,,,„„„„ t m ri-i is �1" -tom v 1-514-0.......,1•551H LN AliV4 � R a �- - I m1- •��NZ �� miier, � w jt i�♦♦ ' I a - 55-.1 A.:E 4 ss�; 1NMI 11 i�:,P).: v•s •5,► y-! 1 `�1 •T�_LII �* 4 � lir i ■IIv tab Futuretift Station �"'11■ ■11\� 1 7**4;•"'%, 1 Location Map LEGEND N :;� �,w� ' „ _ CI Project Location �'� %W Enig M iv , i�J Lots/Parcels w � , c ,','� 1 �� !' co Park s 110; iK' i i. �Z 0 Water if r ji'', �'l1; i�.r..Right of Way ,f _ t, �;��.,r a4 0 City Limits 0 400 800 1,200 __• `,4`� ` 1.11 iltliwa immillsll Feet 59 Document Path:H:1 GlsdatetEnglneenng\Projects\CtP_2018.med • • ¶ \NIxW1R4 T twig R41116Capital Improvement Plan (2022) Project Name:TRAIL IMPROVEMENTS STATION PARKWAY 1-=--a_ "fi� I ir ,, y 1-38TH-AVE----AVE--- r ..i.,>- .. z _ o, Lu-- 2:1J 'g_== 1.3.8F• H�AYE= y 1:3.7TH_LN ICI I )-1 11 ) . I I m BUNKER-LAKE-BLVD I-, /JNI! I l SERVICE_RD , �2RI V_q ? 1 I- 11- O O4) to a o 0 o .... „TR/pD am D as 0 .e -135T`j`y •••• �•� c�`R ❑ uu ❑ �� ®® .:� �— STATIO -PKWY __J L *� I I / ,............,1/. 1 flIj 135TH LN �s �� > -0 S1,1 III w *N ._,_11 134TH LN — �— y — M 4. W '� \m 1Z41 - z -W =VE 134TIONE, a 11111111111 �� Ea g co -z M .111'� 6= `� il 2, O 1:34M-AVE , MI N r j ea 0 Q -g 3RDLNNo =El m_ = d m / _ --OL OW WM IIIIP" claihmi NE 133RDAAVE MIMI .,'. _ , Location Map LEGEND N Wl GI Project Location NN i g _ JaI� W�— E , �� wr u Lots/Parcels 1A , r=m.N el Park s �- 1x11 �� ;. �, F Water 1�. JA moi' �,-. • X11'1 - Right of Way ,I,el - I- s Ya��h 0 City Limits 0 350 700 1,050 — _� Sr., „-t. ' rrtc mor.+/ -1 Feet 60 ° 2, Document Path:H:Gisdata\Engineering\Projects\CIP_2018.mzd • • Capital Plan 2019 thru 2023 City of Andover, MN Project# 20-41600-01 Project Name Railroad Underpass Trail • Type Improvement Department Engineering • Useful Life 20 Years Contact DPW/ City Engineer Category Improvements Priority 1-High , Description Construct a Railroad Underpass Trail to connect internal development trails from the west side to the east side of the track. Cost would include the land purchase in 2020($120,000)and construction in 2021 ($300,000). Justification A pedestrian underpass under the railroad tracks will provide a safe trail crossing at the tracks as is an important connection to tie the City trail system from the east to the west side of the tracks. Future trail segments could extend to Prairie Knoll Park. Budget Impact/Other Ongoing maintenance and replacement. Expenditures 2019 2020 2021 2022 2023 Total Land Acquisition 120,000 120,000 Improvement 300,000 300,000 Total 120,000 300,000 420,000 Funding Sources 2019 2020 2021 2022 2023 Total Trail Funds 120,000 300,000 426000 Total 120,000 300,000 420,000 62 • 1111 TUBER Capital Improvement Plan (2021 ) Project Name: RAILROAD UNDERPASS TRAIL _ z— ,� U - � >� 1"55TN-POLE ,,, rt i 1 ceINI 111/0" 4 64, 1 * ;3E111111 NO 4 '! ; ,,N�i154THLN/ z Or 044 152ND LW-Sr I -o 73 TP 73 IS 73 O '4% )r 11013. •1515 /Pie #(4;7d, e ,- .„---J I50TH-C11$$ Location Map LEGE N D N w -ell ' r. Project Location W 1 E , VIEW r -. Lots/Parcels 1 '- - el Park s '19 �� ' t� r ^'s vow �.� eF" 1. , Water ti i ti r -4 ,. ''''. Gj Right of Way c" tirA1 kilkiCity Limits 0 250 500 750 _ , _�,R`, _�,1V -Tilt Feet63 Document Path:H:1Gisdata\Engineering\Projects\CIP_2018.mxd Nowthen ��slk Grove ��'� AITY ofWM* ethe11NDOVE 1815T PVE - 191ST AVE ,v�da TRANSPORTATION 4_40/ � ,;. Ta� _ �-7) ;; I. E � PLAN immi . I BM Mi LEGEND • ,..__s1�' Proposed Regional Trails City• • •--'•.-• County 1,.; Existing Trails (� II �� ,-eo A�t�� HamKII 111/4b city i �l v i Lake N County 4 11,,1,',, --� Existing Roads � � � I e, g '■ opollector Roadway F-- Ramsey (= _ _ ) I■1f ` gik: Existing wayi � 0 s � �o• A Minor Arterial gil '-'\......, B Minor Arterial il a •• ��TWm' 1 • Major Collector r DUND i r ■�■�� ' , Minor Collector Mi BAKE ,.•., `.��s► ME* ' r �i Local ■1 � WAN iV � e1 .. 7-5 Water ,Railroad (i Parks 41 Scho� I.a •ti ,J i' b t�hl, '� ..� '1VY fir ■— = ► r '" Proposed Regional I rail.i . .1'tilr Anoka li~1��_` �` � sY:� '-'...1-1 -4,.....611"°11.-=r,...-�cilc� Trails Plan IN gievikw bN 1 inch a uals 3,500 feet ' j r1, sio •r � Figure 11 A 0 2,000 4,000 8,000 "'�, Feet Coon Rapids ane Revised February 2018 �A