HomeMy WebLinkAbout02.12.191685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Andover Planning and Zoning Commission
Meeting Agenda
February 12, 2019
Andover City Hall
Council Chambers
7.00 p.m.
1. Call to Order
2. Pledge of Allegiance
3. Approval of Minutes — January 22, 2019 Regular Meeting
4. Public Hearing — Interim Use Permit — Temporary Classrooms - Grace Lutheran
Church
5. Other Business
6. Adjournment
C I T Y O F
ND OVE
• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Planning and Zoning Commissioners
FROM: Stephanie L. Hanson, City Planner
SUBJECT: Approval of Minutes — January 22, 2019 Regular Meeting Minutes
DATE: February 12, 2019
REQUEST
The Planning and Zoning Commission is requested to approve the regular meeting minutes from
January 22, 2019.
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8 PLANNING AND ZONING COMMISSION MEETING — JANUARY 22, 2019
9
10 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was
11 called to order by Chairperson Bert Koehler IV on January 22, 2019, 7:00 p.m., at the
12 Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
13
14 Commissioners present: Dean Daninger, Scott Hudson, Nick Loehlein, Jeff Sims,
15 and Mary VanderLaan.
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17 Commissioners absent: None
18
19 Also present: City Planner Stephanie Hanson
20 Others
21
22
23 PLEDGE OFALLEGIANCE
24
25 APPOINTMENT OF CHAIRPERSON AND VICE CHAIR PERSON
26
27 Commissioner Nemeth noted that Commissioner Koehler has been appointed as the
28 Chairperson of the Commission.
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30 Chairperson Koehler thanked Commissioner Nemeth for his service as Chairperson for
31 the previous year and noted that he did a superb job.
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33 APPROVAL OF MINUTES
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35 January 8, 2019 Regular Minutes
36
37 Chairperson Koehler requested the following corrections:
38 Page two, Line ten: "The City has not been made aware of any security issues With
39 " -''" `h4 have °°°tiff °a since the construction of the existing facility."
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41 Page two, Line 18: "...ftew eenstmetieft newly constructed buildings in the area."
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43 Motion by Daninger, seconded by Loehlein, to approve the minutes as amended. Motion
44 carried on a 6 -ayes, 0 -nays, 1- present (Nemeth), 0- absent vote.
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Regular Andover Planning and Zoning Commission Meeting
Minutes —January 22, 2019
Page 2
• 1 PUBLIC HEARING: Sketch Plan /Planned Unit Development — The Villas at
2 Crosstown Woods — Crosstown Blvd. NW and 161s' Ave. NW — Landmark of Andover
3 LLC
4
5 City Planner Hanson noted the purpose of this item is to hold a public hearing to review a
6 sketch plan for single family planned unit residential development known as The Villas at
7 Crosstown Woods.
8
9 City Planner Hanson reviewed the proposed Planned Unit Development (PUD) concept
10 plan with the Commission, noting that the purpose is to provide the applicant with
11 informal feedback on the sketch plan. The purpose of a PUD which would provide more
12 flexibility in density in return for going above the requirements of City Code in other
13 areas. She stated that the comments from staff and ARC were provided within the staff
14 report. She reviewed the current zoning (R -1 single - family rural) and proposed zoning
15 change (R -1 single - family urban), noting that the property is located within the MUSA.
16
17 City Planner Hanson reviewed the proposed access which would provide one access off
18 Constance Boulevard and another access through the Millers Woods development. Each
19 lot would be serviced by municipal sewer and water. She noted that originally 43 sewer
20 and water connection units were allocated to this property but upon further refining by
21 the engineering department, there are five additional connections that are available which
22 could create a total of 48 connections.
23
24 City Planner Hanson reviewed the proposed tree preservation plan. The approved
25 delineation reports for the wetlands on site were received today from the Coon Creek
26 Watershed District. She noted that an additional permit and review would be required by
27 the Watershed District through the platting process. She stated that the Park and
28 Recreation Commission will review the sketch plan to determine if there would be a park
29 desired in this area or whether the recommendation would be for cash in lieu of land.
30
31 City Planner Hanson reviewed the findings that would be required for a PUD and the
32 specific requirement variations that would be proposed for this development. She
33 provided details on the types of homes that are being considered for this development,
34 which would be a detached townhome product that would range in price from $325,000
35 to $475,000 per villa. She stated that the next step in the process would be dependent
36 upon the comments received from the Commission and City Council.
37
38 City Planner Hanson stated that she has spoken with a few homeowners in Millers Woods
39 and has received emails, which have been provided to the Commission and will be
40 entered into the public record.
41
42 Commissioner VanderLaan asked for details on the screening that would be required
43 along the County roads. She asked if the trees proposed to be saved on the preservation
44 plan would meet the screening requirements or whether additional plantings would be
45 required.
Regular Andover Planning and Zoning Commission Meeting
Minutes —January 22, 2019
Page 3
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2 City Planner Hanson reviewed the screening requirements along County roads within
3 City Code. She stated that the recommendation for screening would be provided during
4 the preliminary plat stage.
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6 Commissioner Sims referenced the common areas and asked how those areas would be
7 maintained if the HOA were to fail.
8
9 City Planner Hanson replied that the HOA would maintain those areas and she would
10 need to consult with staff about what happens if the HOA fails.
11
12 Motion by VanderLaan, seconded by Daninger, to open the public hearing at 7:21 p.m.
13 Motion carried on a 7 -ayes, 0 -nays, 0- absent vote.
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15 Rychel Gaustad, 512 Constance Boulevard, stated that she does not oppose development
16 of this site but is interested to know if the City has done an overall planning study of the
17 area. She stated that if there has been a study of the entire area, she would be curious to
18 know if traffic circulation was an element of that study. She asked how the neighboring
19 parcels would work together with the proposed plan. She referenced the existing access
20 points onto Constance Boulevard near this site that would be in addition to the proposed
21 access for this site and asked if there has been a thought to adding passing lanes on
• 22 Constance. She wanted to ensure that the entrance to the neighborhood would be well lit
23 for safety. She stated that she and her neighbors were hoping that eventually their
24 properties could be developed and would want to ask that the Council pipe a roadway
25 easement to the east to allow to future development opportunities. She asked if she
26 would be able to obtain the current high -water levels on the drainage and wetlands, along
27 with the normal water levels for the property. She was curious as to the amount of water
28 that would flow onto adjacent properties from this parcel/development.
29
30 Chairperson Koehler stated that there is a law which ensures that a development cannot
31 pass on more water post construction than exists under the current conditions.
32
33 Commissioner VanderLaan referenced the driveway for the property at 556 Constance
34 and wanted to ensure that the entrance to this proposed development would not encroach
35 on the private driveway for that property.
36
37 Jeremy Whittenburg, 15998 Norway Street, asked for additional details on the proposed
38 housing product. He referenced the tree separation shown between this development and
39 Millers Woods and felt that buffering would be important to maintaining the privacy
40 between the developments.
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42 Dave Busak, 702 1581h Avtnue NW, stated that his concern is with traffic within the
43 Millers Woods development. He stated that the residents of that neighborhood have
44 expressed previous concern with the lack of trails and bikeways throughout the
45 development, noting the narrow street widths. He believed that additional traffic from
Regular Andover Planning and Zoning Commission Meeting
Minutes —January 22, 2019
Page 4
1 the proposed development would come through Millers Woods. He asked if a bikeway
2 could be added through his development to provide additional safety for the residents and
3 children in that area.
4
5 Vicky Kroll, 15967 Olive Street, stated that she would ask that the developer consider not
6 providing a connection through Millers Woods. She stated that the residents of that
7 neighborhood have enjoyed its privacy and security as there is currently only one access
8 into the development. She stated that the residents in that development pay association
9 dues to maintain neighborhood amenities such as a pool, playground, and basketball court
10 for the neighborhood. She stated that if there is a road connection to the proposed
11 development from Constance, there would be additional traffic that would believe the
12 privately maintained amenities are for public use. She noted that because of the narrow
13 streets there are safety concerns with the children in the neighborhood.
14
15 Nathan Fair, Landmark of Andover, LLC stated that they are a sister company of Hanson
16 Builders located on Hanson Boulevard. He stated that he is present to address any
17 concerns or questions of the Commission or residents.
18
19 Commissioner VanderLaan stated that there are two churches located across the street
20 from this property and asked if there has been any communication with those
21 organizations.
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23 Mr. Fair replied that there has not been communication with those organizations.
24
25 Commissioner VanderLaan referenced the nearby cemetery and stated that it would
26 behoove the City, those with lots at the cemetery, and the developer to ensure that there
27 are no impacts to that property.
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29 Mr. Fair stated that they would continue to work with staff as they continue with the
30 phase one reports.
31
32 Commissioner Daninger asked if there has been a ghost plat for the neighboring parcel.
33
34 Mr. Fair replied that has crossed their minds but noted that the property to the east is not
35 included in the MUSA and therefore staff has not asked for a ghost plat. He stated that
36 the water information would be a part of the platting process but ensured the neighboring
37 property owner that this development would not add additional water onto neighboring
38 parcels. He stated that he would continue to work with staff and could share the
39 information with the neighboring property owner.
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41 Commissioner Nemeth stated that he has read that this would create lifecycle housing for
42 those that are downsizing. He asked if the primary marketing would be aimed at those
43 near or at retirement age.
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Regular Andover Planning and Zoning Commission Meeting
Minutes —January 22, 2019
Page 5
• 1 Mr. Fair replied that there is a market for the empty nesters but stated that there is also a
2 market of younger individuals that do not want to have larger homes or families. He
3 confirmed that most marketing would be aimed at the typical Andover resident that is
4 looking to downsize and remain in the community. He stated that the neighborhood
5 would not be age restricted, but the product would lend itself to the empty nester market.
6
7 Chairperson Koehler referenced the resident comments that were made tonight regarding
8 trails; traffic, turn lanes, and connections to the south; HOA; and lighting. He recognized
9 that this is an early stage of the process and asked if the developer has any information to
10 share on those topics.
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12 Mr. Fair stated that during a concept plan there are discussions with staff on connections
13 to the development. He explained that the entrance needs to be as far to the east as
14 possible to ensure the functionality of the Crosstown/Constance intersection. He stated
15 that they would be open to not connecting to the temporary cul -de -sacs in Millers Woods
16 but would leave that decision to the engineering department. He stated that they would
17 follow the standard lighting ordinance and confirmed that they would follow those
18 ordinances. He explained that a grand entrance would be created which would include a
19 lit monument. He noted that most of the residents would come into the grand entrance to
20 enter the development rather than driving through Millers Woods. He stated that they
21 would build standard road width throughout the development. He did not see any trails in
22 this development as there are not currently trails or sidewalks in the adjacent
23 development, therefore there would not be a connection. He stated that if there were
24 sidewalks in Millers Woods, they would be happy to provide sidewalks in their
25 development to provide connection.
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27 Chairperson Koehler referenced the private HOA amenities in Millers Woods and asked
28 if there would be a plan to avoid unauthorized use.
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30 Mr. Fair stated that they do a lot of private HOA parks in their development in other
31 communities and they control unauthorized use with signage. He stated that he did not
32 think there would be a lot of desire for those amenities from the target age of residents
33 that would be purchasing within his development. He stated that if the straight
34 conforming plat were chosen, they would propose to construct split level homes and
35 noted that the Andover market already has a surplus of that home product. He stated that
36 the site would also need to be clear cut in order to grade that site. He noted that it would
37 financially make sense to grade this site for split level homes. He explained that less
38 grading and importing of dirt would be needed for the villa product as most of those
39 homes would not have basements.
40
41 Commissioner VanderLaan asked how important it would be to preserve the line of trees
42 between this development and Millers Woods. She stated that as proposed the temporary
43 cul -de -sacs would be removed to connect to this development and was unsure how
.44 important the extensive buffering would be to separate the neighborhoods or whether it
45 would be beneficial to integrate as they would both be urban developments.
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Regular Andover Planning and Zoning Commission Meeting
Minutes —January 22, 2019
Page 6
2 Mr. Fair replied that he has not had conversations with the residents in Millers Woods but
3 based on his previous experience he would believe the residents in Millers Woods would
4 want the trees preserved. He noted that the trees would also add value to his
5 development, as residents in both neighborhoods would want to preserve their privacy.
6
7 Commissioner VanderLaan stated that the engineer's report states that the eyebrow
8 would be removed and asked if the developer would agree.
9
to Mr. Fair stated that he would like input from the Commission. He noted that he would
11 prefer the eyebrow but understands that there is additional time for snowplowing and
12 would also be okay removing that element should the Commission desire that.
13
14 Commissioner Loehlein stated that he likes the eyebrow as it creates character on the
15 corners.
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17 Commissioner Daninger stated that the Commission looks to staff and engineering for
18 guidance. He stated that he would be okay with it but would default to staff's opinion.
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20 Commissioner Nemeth stated that this issue has come up in the past and the Commission
21 discussed removing the feature while the City Council chose to allow it. He stated that
22 he would not have a problem if there is not an issue with maintenance.
23
24 Commissioner Hudson stated that he lives in Millers Woods and asked if there is ability
25 to create a curve for the Norway extension which would create less hassle in the future.
26 He stated that if the cul -de -sacs are connected to the neighborhood, he would want to
27 ensure that speeds are controlled as it would be almost a straight shot from Constance
28 down Norway. He recognized that the residents from the proposed development may not
29 travel through Millers Woods, but the Millers Woods residents would most likely go
30 through the new neighborhood to access Constance.
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32 Mr. Fair stated that he would take those comments and determine if there would be a
33 method to slow traffic but noted that there would be restrictions based on the trees that
34 would be saved. He stated that if the direction from the Council and staff would be for
35 more narrow roads, he could decrease the road width in that area.
36
37 Commissioner Hudson stated that perhaps there could be communication with the Millers
38 Woods HOA to determine if there could be similarities between the two organizations to
39 provide continuity.
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41 Mr. Fair confirmed that it would be a similar HOA as the buyer is typically downsizing
42 from a $600,000 home and therefore want it to be a high - quality neighborhood.
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Regular Andover Planning and Zoning Commission Meeting
Minutes — January 22, 2019
Page 7
1 Commissioner Loehlein stated that he had similar comments about Norway, in attempt to
2 deter that from being a straightaway. He referenced the connection to lifecycle housing
3 and believed that this product would provide a great addition to the market for Andover.
4
5 Rychel Gaustad, 512 Constance Boulevard, asked if it would be possible to provide an
6 access to her property, like the temporary cul -de -sacs in Millers Woods, which would
7 provide a connect to the properties to the east. She explained that would alleviate
8 additional traffic concerns in the future when the properties to the east develop to provide
9 connection to that future development.
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11 Jeremy Whittenburg, 15998 Norway Street, stated that he feels it is very important to
12 have the tree coverage between Millers Woods and this proposed development.
13
14 Commissioner Daninger stated that the trees between the developments are desired by
15 both developments.
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17 Breanna Serakos, 15995 Norway Street, stated that she would be directly impacted from
18 this development. She acknowledged that when she purchased the property, she was
19 aware of the development possibilities of the adjacent property. She was concerned with
20 the safety of her children if the traffic volumes and speeds increase as it travels by her
21 property. She stated that one of her children has disabilities and she would ask for ADA
22 compliance within Millers Woods, as they have no current access to sidewalks or trails.
23 She stated that she has expressed concerns and requests to the City for the past five years
24 with gaining ADA compliance within Millers Woods. She was afraid that opening
25 Norway Street would take away the safety that her family currently enjoys.
26
27 Chairperson Koehler asked that Ms. Serakos also express her concerns through an email
28 as well and submit that to staff.
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30 Ms. Serakos acknowledged that the concern would not be with the traffic from the
31 proposed development but with the traffic coming off Constance and down the
32 straightaway into Millers Woods.
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34 Vicky Kroll, 15967 Olive Street, stated that Millers Woods currently has one entrance
35 and asked if the City ordinance requires additional access points.
36
37 Chairperson Koehler stated that City staff will provide additional input. He noted that
38 personally he would prefer more than one entrance into his neighborhood. He explained
39 that if a tree were to fall across the one entrance, he would want to have additional
40 options to enter and exit his development.
41
42 Nick Mulvey, 752 158th Avenue NW, asked the square footage proposed for the home
43 product. He asked if there would be a way to abut cul -de -sacs on each of the
44 developments which would allow for future connection if it is determined to be needed.
Regular Andover Planning and Zoning Commission Meeting
Minutes —January 22, 2019
Page 8
i He stated that if the connections are needed, could there possibly be speed bumps to slow
2 the speed of traffic.
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4 Derek Johnson, 15893 Olive Street, asked if the developer would maintain irrigation lines
5 and sod if the temporary cul -de -sacs are removed.
6
7 Nathan Fair, Landmark of Andover LLC, stated that the product would range in size from
8 1,500 square feet to 3,200 square feet. He explained that the one level homes would be
9 on the smaller range while the homes with basements would have larger square footage.
10 He explained the escrow fund that would be held to ensure that the sod and irrigation is
1 i maintained when a temporary cul -de -sac is removed.
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13 Commissioner Nemeth referenced a memorandum from staff and received confirmation
14 that the developer would be addressing those comments.
15
16 Motion by Loehlein, seconded by Nemeth, to close the public hearing at 8:19 p.m.
17 Motion carried on a 7 -ayes, 0 -nays, 0- absent vote.
18
19 Commissioner Daninger summarized the issues that were brought forward regarding
20 street size and traffic. He stated that lot width was not mentioned but perhaps input
21 would be desired on that.
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23 Chairperson Koehler stated that once 41 lots are reached, the developer could clear cut
24 the lot and develop under normal standards.
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26 Commissioner Daninger stated that under R -4 development, the lot could be clear cut and
27 regular development would occur. He confirmed that under the PUD the trees would be
28 preserved, and more than 41 lots would be created. He stated that perhaps lot width is
29 slightly increased, and one lot is removed to provide the potential for a future connection
30 to the east and perhaps a park area as the Millers Woods park is not available to this
31 neighborhood.
32
33 Commissioner VanderLaan referenced the additional five sewer and water connections
34 that are available and asked if that availability would extend past this area.
35
36 City Planner Hanson replied that the MUSA does not extend pass this property and
37 therefore the connections would not be available to adjacent properties.
38
39 Commissioner Loehlein stated that he would support the density as proposed in the
40 sketch plan. He asked for staff input on a potential stub to the property to the east, as that
41 could increase traffic flow if there is development to the east. He stated that perhaps a
42 four -way stop on Norway could also be created which could calm traffic.
43
44 City Planner Hanson stated that she can bring those comments to engineering.
45
Regular Andover Planning and Zoning Commission Meeting
Minutes —January 22, 2019
Page 9
1 Chairperson Koehler asked for staff input on the number of access points into a
2 neighborhood.
3
4 City Planner Hanson replied that emergency services prefer more than one entrance into a
5 development. She stated that it may not be an issue of ordinance but perhaps policy. She
6 noted that public works also prefers additional connections.
7
8 Chairperson Koehler stated that there are signs posted at the entrance to Millers Woods
9 stating that there is no exit for the neighborhood. He asked and received confirmation
10 that there are also signs in the cul -de -sacs which explain that the cul -de -sacs are
11 temporary and there would be future road connections. He stated that he is not concerned
12 with the number of lots and summarized the issues that may need consideration including
13 a possible connection to the east, whether a park in this area would be desired/needed,
14 and road width. He stated that although the applicant is willing to increase road width to
15 match City standard, more narrow roads can slow traffic and perhaps the road width be
16 matched to the widths in Millers Woods.
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Commissioner Nemeth asked if there could be additional properties added into the
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MUSA.
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City Planner Hanson explained the MUSA would only change if an amendment to the
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Comprehensive Plan is changed or whether additional capacity is gained.
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Commissioner Nemeth stated that perhaps Norway could be shifted to the west in attempt
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to slow traffic. He acknowledged that narrowing the road width or adding additional
26
curves could also slow traffic.
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Chairperson Koehler stated that narrowing the road could allow for a bikeway /trail along
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the side which would allow for pedestrian traffic. He thanked everyone for the input
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tonight and encouraged residents to provide additional input to City staff.
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City Planner Hanson stated that this item would be before the Council at the February 19,
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2019 City Council meeting and before the Parks and Recreation Commission at their
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February 7, 2019 meeting.
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36
OTHER BUSINESS
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City Planner Hanson updated the Planning Commission on related items.
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Commissioner Nemeth noted that under Agenda Item three, he forgot to mention that
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Commissioner Daninger was appointed as Vice - Chair.
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ADJOURNMENT
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Regular Andover Planning and Zoning Commission Meeting
Minutes — January 22, 2019
Page 10
Motion by Sims, seconded by Daninger, to adjourn the meeting at 8:36 p.m. Motion
2 carried on a 7 -ayes, 0 -nays, 0- absent vote.
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4 Respectfully Submitted,
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8 Amanda Staple, Recording Secretary
9 Timesaver Off Site Secretarial, Inc.
C I T Y O F
,NDOW.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Planning and Zoning Commissioners
CC: Joe Janish, Community Development Director
FROM: Dan Krumwiede, Associate Planner
SUBJECT: PUBLIC HEARING: Interim Use Permit (IUP 19 -01) — Subordinate Classroom
Structures — 13655 Round Lake Blvd — Grace Lutheran Church
DATE: February 12, 2019
DISCUSSION
The applicant, Grace Lutheran Church, is requesting to continue the timeframe for the removal of
the subordinate classroom structures on the property. The amended IUP request will allow for
the structures to remain on the property until 2023.
BACKGROUND
A CUP for the temporary classrooms was originally requested by Grace Lutheran Church in 2006
and a four -year extension was granted to the church in 2010. An interim use permit was granted
in 2014. The current IUP is set to expire on December 31, 2019. Grace Lutheran Church would
like to keep the temporary classrooms in place while they decide what the plans are for the
current sites they own - 13655 Round Lake Blvd and the land off of Nightingale St/151" LN.
After a new Senior Pastor is hired in September 2019, they should have more direction on the
plans.
DISCUSSION
As per Chapter 12 PERMITTED, PERMITTED ACCESORY, CONDITIONAL, INTERIM
AND PROHIBITED USES list Subordinate Classrooms require an IUP.
Interim Use Permit Standards
The Planning and Zoning Commission shall recommend an interim use permit and the Council
shall issue such interim use permit only if it finds that such use at the proposed location:
1. Will not create an excess burden on parks, streets, and other public facilities;
• The subordinate classrooms have been in place since 2006 and no issues
have been reported at this time.
2. Will not be injurious to the surrounding neighborhood or otherwise harm the
public health, safety, and general welfare;
• The subordinate structures are inspected by the Fire Department every 2 or
3 years. A condition has been included on the resolution that would also
require an inspection by the building official.
3. Will not have a negative effect on the values of property and scenic views;
• The subordinate classrooms have been in place since 2006 and inspected
by the Fire Department every 2 or 3 years.
• The applicant is not proposing to move or modify the subordinate
classrooms.
• Routine maintenance to the subordinate classrooms has been conducted
since initially obtaining a permit to have them.
4. Will not impose additional unreasonable costs on the public;
• The subordinate classrooms are the responsibility of the applicant and any
costs associated with removal, and maintenance are the sole responsibility
to the applicant.
5. Will be subjected to, by agreement with the owner, any conditions that the City
Council has deemed appropriate for the permission of the use, including a
condition that the owner may be required to provide appropriate financial surety to
cover the cost of removing the interim use and any interim structures upon the
expiration of the interim use permit.
The last inspection performed by the Fire Department was in June 2016. If the extension is
approved the Building Department has requested to conduct an inspection at the same time as the
Fire Department.
ACTION REQUESTED
The Planning and Zoning Commission is asked to hold a public hearing and provide a
recommendation to the City Council regarding the IUP request.
Respectfully submitted,
Dan Krumwiede
Associate Planner
Attachments
Draft Resolution of Approval
Draft Resolution of Denial
Location Map
Aerial Photographs
Photo of Building
Letter of Request
Previous Resolutions of Approval
60 -Day Extension Request
Cc: Grace Lutheran Church, Attn: Scott Christensen, 13655 Round Lake Blvd, Andover MN
55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
A RESOLUTION GRANTING AN INTERIM USE PERMIT FOR EXTENDING THE TIME
FOR THE REMOVAL OF A SUBORDINATE CLASSROOM STRUCTURE ON PROPERTY
LOCATED AT 13655 ROUND LAKE BLVD (PIN 32- 32 -24 -42 -0009)
THAT PRT OF W 445.02 FT OF NW1 /4 OF SE1/4 OF SEC 32 TWP 32 RGE 24 LYG
N OF N R/W LINE OF 136TH LN NW, EX RD, SUBJ TO EASE OF REC, Anoka
County, Minnesota.
WHEREAS, Grace Lutheran Church requested an interim use permit for the use of subordinate
classrooms for a four -year extension on the removal of the subordinate classroom structure, and;
WHEREAS, the Planning and Zoning Commission held a public hearing on February 12, 2019;
and,
WHEREAS, the Planning and Zoning Commission finds the request:
1. Will not create an excess burden on parks, streets, and other public facilities;
• The subordinate classrooms have been in place since 2006 and no issues
have been reported at this time.
2. Will not be injurious to the surrounding neighborhood or otherwise harm the
public health, safety, and general welfare;
• The subordinate structures are inspected by the Fire Department every 2 or
3 years. A condition has been included on the resolution that would also
require an inspection by the building official.
3. Will not have a negative effect on the values of property and scenic views;
• The subordinate classrooms have been in place since 2006 and inspected
by the Fire Department every 2 or 3 years.
• The applicant is not proposing to move or modify the subordinate
classrooms.
• Routine maintenance to the subordinate classrooms has been conducted
since initially obtaining a permit to have them.
4. Will not impose additional unreasonable costs on the public;
• The subordinate classrooms are the responsibility of the applicant and any
costs associated with removal, and maintenance are the sole responsibility
to the applicant.
5. Will be subjected to, by agreement with the owner, any conditions that the City
Council has deemed appropriate for the permission of the use, including a
condition that the owner may be required to provide appropriate financial surety to
cover the cost of removing the interim use and any interim structures upon the
expiration of the interim use permit.
WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of
the interim use permit.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
approves the interim use permit to allow for extending the time for the removal of the
subordinate classroom structure(s) on property located at 13655 Round Lake Blvd with the
following conditions:
1. The Interim Use Permit shall expire on December 31, 2023 at which time the
temporary structures shall be removed.
2. Upon the issuance of the Interim Use Permit, the Building Department shall perform
an inspection of the subordinate classroom structure.
3. If the subordinate classroom structure does not pass inspections by the Building
Department and or Fire Department the Interim Use Permit may be revoked.
Adopted by the City Council of the City of Andover on this 5t' day of March 2019.
CITY OF ANDOVER
ATTEST:
Michelle Hartner, Deputy City Clerk
Julie Trude, Mayor
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION DENYING AN INTERIM USE PERMIT FOR EXTENDING THE TIME
FOR THE REMOVAL OF A SUBORDINATE CLASSROOM STRUCTURE ON PROPERTY
LOCATED AT 13655 ROUND LAKE BLVD (PIN 32- 32 -24 -42 -0009)
THAT PRT OF W 445.02 FT OF NW 1/4 OF SE1 /4 OF SEC 32 TWP 32 RGE 24 LYG
N OF N R/W LINE OF 136TH LN NW, EX RD, SUBJ TO EASE OF REC, Anoka
County, Minnesota.
WHEREAS, Grace Lutheran Church requested an interim use permit for the use of subordinate
classrooms for a four year extension on the removal of the subordinate classroom structures, and;
WHEREAS, the Planning and Zoning Commission held a public hearing on February 12, 2019;
and,
WHEREAS, the Planning and Zoning Commission finds the request:
1. Will create an excess burden on parks, streets, and other public facilities, because
2. Will be injurious to the surrounding neighborhood or otherwise harm the public
health, safety, and general welfare because ....
3. Will have a negative effect on the values of property and scenic views because...
4. Will impose additional unreasonable costs on the public because ....
5. Will be subjected to, by agreement with the owner, any conditions that the City
Council has deemed appropriate for the permission of the use, including a
condition that the owner may be required to provide appropriate financial surety to
cover the cost of removing the interim use and any interim structures upon the
expiration of the interim use permit.
WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of
the interim use permit.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
denies the interim use permit to allow for extending the time for the removal of the subordinate
classroom structure on property located at 13655 Round Lake Blvd and orders the usage of the
subordinate classrooms to cease on December 31', 2019 and to be removed from the property
within 90 days from December 315, 2019.
Adopted by the City Council of the City of Andover on this 5 `h day of March 2019.
CITY OF ANDOVER
ATTEST:
Michelle Hartner, Deputy City Clerk
Julie Trude, Mayor
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Grace
December 11, 2018
Lutheran Church
13655 Round Lake Blvd. NW, Andover, NIN 55304
763 -421 -6520 1 www.graceandover.org
Dear Mayor and Andover City Council Members,
I am writing on behalf of the Vision Board at Grace Lutheran Church. This is our elected leadership
board on which I serve as president. As you are aware, we currently have two portable buildings located
on our property that are used for various programs: Sunday School, catechism, youth, and local ministry
outreach programs such as Family Promise. We have an interim use permit for these portables on file
from the City of Andover which expires at the end of 2019. The purpose of this letter is to update you
on what is happening in our congregation and to request another interim use permit which would expire
at the end of 2023.
Pastor Mark Hellmann retired from our congregation in November 2017 after 22 years of service as our
senior pastor. As you can imagine, this was a significant change for our congregation. We are currently
in an intentional time of transition and discernment. We hired an interim pastor and formed a
transition team, which assessed who we are as a congregation and identified the qualities and skill set
we seek in a new senior pastor. Their assessment is complete, and a call committee has now begun the
search for a new senior pastor. We anticipate having this pastor in place by September 2019.
We are providing this information to help you understand how it currently impacts our ability as a
congregation to make good decisions regarding both our property on Round Lake and Bunker Lake
Boulevard, and our property near the intersection of Nightingale and 151" Lane NW.
Grace purchased the property on Nightingale with the vision that it would become a second site to
conduct worship, youth & family ministry, and community outreach, along with the Round Lake site. To
date, those plans have not materialized. We are now uncertain what the future holds regarding these
two sites. There are three distinct possibilities we need to investigate.
1. Continue with the original plan of building a second site at the Nightingale property and conduct
programming and /or worship at both sites.
2. Focus on our Round Lake property and sell the Nightingale property.
3. Build a new facility at the Nightingale property and sell the Round Lake property.
Each of these options would not only impact our congregation, but also impact the City's developrr
and tax base.
Our congregation cannot function and continue to provide the ministries and programs we offer at
Round Lake site without the critical square footage the portables provide. Under the terms of the
current interim use permit, we will need to launch a capital fund drive in 2019 to construct additior
space at the Round Lake site to replace the portables. Such a decision feels like it would be made L
pressure and one that may not be best for our future. This decision would be made amidst the
significant pastoral transition outlined above and without the input of our new senior pastor. It's a
likely that a capital fund drive with the new pastor on board would be more successful.
A Ministry of Grace in the Heart of Andover
The three options for expansion outlined above all present exciting opportunities for our future
ministries, programs, and outreach. We have identified what would be required to expand at our
current location. We would still need to identify what we might develop at the Nightingale location,
either as a second site or a new church home. Currently, all options are on the table.
We don't want to make a decision with such significant impact on the future of our congregation and
community without having our new pastor in place. Our new pastor will need time to get to know the
congregation and to pray and discern with us what the best direction and decisions for us might be.
Arriving by fall 2019, the new pastor should have a year to get to know the congregation and community
before an official discernment process would begin regarding the future of our properties. This
discernment process could take at least six months, bringing us to spring 2021, A decision to invest in
the Round Lake site could mean a capital fund drive and new construction to replace the portables could
realistically be completed by the end of 2022. On the other hand, a decision to sell the Round Lake site
and build a new facility on the Nightingale site would require Grace's continued use of the Round Lake
site, including portables, during construction. Completion of a new Nightingale facility could not be
completed by the end of 2022.
As you can appreciate, these are very important decisions that our congregation needs to consider with
our new senior pastor. In consideration of the above, as well as the long -term implications to the City of
Andover, Grace Lutheran Church requests an additional 4 -year interim use permit for our Round Lake
portables when the current permit expires, moving the new expiration date to the end of 2023.
We6pe to know in early 2019 what is possible so that we can plan for our future. Thank you.
Sin gry ,
Scott Christensen
— Vision Board President, Grace Lutheran Church
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R062 -06
A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF
GRACE LUTHERAN CHURCH FOR THE PLACEMENT OF TEMPORARY
STRUCTURES ON PROPERTY LOCATED AT 13655 ROUND LAKE BOULEVARD
NW, (PIN 32 -32 -24-42 -0007 AND 32- 32 -24 -42 -0009) LEGALLY DESCRIBED AS:
That part of the east 288 feet of the west 733.02 feet of the northwest quarter of the southeast
quarter of Section 32, Township 32, Range 24 lying north of the north right -of -way line of
136'h Lane NW, except road, subject to easements of record; and
That part of the west 445.02 feet of the northwest quarter of the southeast quarter of Section
32, Township 32, Range 24 lying north of the right -of -way line of 136'' Lane NW, except
road, subject to easements of record.
WHEREAS, Grace Lutheran Church has requested a Conditional Use Permit for the
placement of temporary structures, and;
WHEREAS, the Planning and Zoning Commission has reviewed the request and has
determined that said request meets the criteria of City Code, and;
WHEREAS, the Planning and Zoning Commission finds the request would not have a
detrimental effect upon the health, safety, and general welfare of the City of Andover, and;
WHEREAS, the Planning and Zoning Commission recommends to the City Council approval
of the Conditional Use Permit request;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
hereby agrees with the recommendation of the Planning and Zoning Commission and
approves the Conditional Use Permit for the placement of temporary structures on said
property with the following conditions:
1. The Conditional Use Permit shall be contingent upon approval of a Commercial Site
Plan.
2. The site shall conform in all ways with the Andover City Code.
3. The temporary structures shall meet or exceed the architectural design shown on the
elevations stamped as received by the City on April 19, 2006.
4. The temporary structures shall be placed in conformance with the site plan stamped
as received by the City on April 19, 2006.
5. Subject to a landscaping plan acceptable to the City..
6. The conditional use permit shall expire on December 31, 2009 at which time the
temporary structures shall be removed.
7. The Conditional Use Permit shall be subject to a sunset clause as per section 12-14 -
6-D of the Andover City Code.
Adopted by the City Council of the City of Andover on this 2nd day of May, 2006.
CITY OF ANDOVER
ATTEST: chael R. Gamache, Mayor
Victoria Volk; City Clerk
f4
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO, R106 -09
�a -0009
�2 t�oriLZC�
A RESOLUTION AMENDING CONDITIONAL USE PERMIT TO EXTEND THE
APPROVAL FOR SUBORDINATE CLASSROOM STRUCTURES TO DECEMBER 31, 2014
FOR GRACE LUTHERAN CHURCH ON PROPERTY LOCATED AT 13655 ROUND LAKE
BOULEVARD NW LEGALLY DESCRIBED AS:
The south 1089 feet of the east 777.28 feet of the west half of the northwest quarter of Section
33, Township 32, Range 24; except the east 400 feet of the south 433 feet; except roads; subject
to easements of record; Anoka County, Minnesota
WHEREAS, Grace Lutheran Church received approval of a conditional use permit to allow
subordinate classroom structures until December 31, 2009 from the City Council on May 2,
2006; and
WHEREAS, Grace Lutheran Church has provided a letter to address their long term plan for
removal of the temporary subordinate classroom structures; and
WHEREAS Grace Lutheran Church has requested that the conditional use permit for subordinate
classroom structures be extended through December 31, 2014 to allow time for the long term
plan to be achieved; and
WHEREAS, the Planning Commission held a public hearing and finds the request would not
have a detrimental effect upon the health, safety, morals, and general welfare of the City of
Andover and recommends approval of the proposed conditional user permit amendment to the
City Council; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has
received the recommendation of the Planning Commission and hereby approves the conditional
use permit amendment to allow for the continued use of the existing subordinate classroom
structures with the following conditions:
1. The subordinate classroom structures shall continue to comply with the conditions of
Resolution R062 -06 except as follows:
a. The amended conditional use permit shall expire on December 31, 2014, or earlier
upon removal of the existing subordinate classroom structures.
Adopted by the City Council of the City of Andover on this 15th day of December, 2009.
CITY OF ANDOVER
— /.rye � C
ATTEST: " chael R Gamache, Mayor
khelle Hartner, Deputy City Clerk
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
A RESOLUTION GRANTING AN INTERIM USE PERMIT TO EXTEND APPROVAL OF
SUBORDINATE CLASSROOM STRUCTURES AT THE PROPERTY LEGALLY
DESCRIBED AS FOLLOWS:
THAT PART OF THE WEST 445.02 FEET OF THE NORTHWEST QUARTER OF THE
SOUTHEAST QUARTER OF SECTION 32, TOWNSHIP 32, RANGE 24 LYING NORTH OF
THE NORTH RIGHT -OF -WAY LINE OF 1361H LANE NW, EXCEPT ROAD, SUBJECT TO
EASEMENTS OF RECORD.
WHEREAS, Grace Lutheran Church received approval of a conditional use permit to allow
subordinate classroom structures until December 31, 2009 from the City Council on May 2,
2006; and
WHEREAS, Grace Lutheran Church received approval of an amended conditional use permit to
allow subordinate classroom structures until December 31, 2014 from the City Council on
December 15, 2009; and
WHEREAS. Grace Lutheran Church has provided a letter to address their long term plan for
removal of the temporary subordinate classroom structures; and
WHEREAS, Grace Lutheran Church has requested that the interim use permit for subordinate
classroom structures be extended through December 31, 2019 to allow time for the long term
plan to be achieved; and
WHEREAS, the Planning Commission held a public hearing on November 10, 2014; and
WHEREAS, the Planning Commission finds the request would not have a detrimental effect
upon the health, safety, and general welfare of the City of Andover; and
WHEREAS, the Planning Commission recommends to the City Council approval of the interim
use permit; and
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Andover hereby
approves the interim use permit to allow for the continued use of the existing subordinate
classroom structures on said property with the following conditions:
1. The site shall conform in all ways with the Andover City Code.
2. The interim use permit shall expire on December 31, 2019 at which time the temporary
subordinate classroom structures shall be removed.
3. The originally approved Commercial Site Plan shall be reviewed to insure all landscaping
was installed in accordance with the plan.
Adopted by the City Council of the City of Andover on this 1 gch day of November, 2014.
REQUEST FOR EXTENSION OF 60 -DAY DEADLINE
I hereby request an extension of the 60 -day deadline under Minnesota Statutes, Section
15.99 for City action on my Interim Use Permit Application
requestlapplication for (describe nature of application) an extension to keep the portable
units after 2019.
I request an extension of days or until March 6, , 2019_
Reason for Extension: The timing of the Planning Commission and The City Council
means we needed more than the 60 days.
Name of Fee Owner(s): Grace Lutheran Church
Address of Fee Owner(s): 13655 Round Lake BLVD, Andover, MN, 55304
Signature:
Name of Applicant(s): Grace Lutheran Church
Address of Applicant(s): 13655
601
Date:
Lake BLVD, Andover, MN 55304
Date: OC _20//
Notary Public: Date:
Signature & Seal
�BETH M CLARSTROM
± NOTARY PUBLIC
MINNESOTA
'• r .�`�, My COMM41ion Expires Jam 31, 2021
1685 Crosstown Blvd NW, Andover, Minnesota 55304
(763)755 -5100 Fax(763) 755 -8923