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HomeMy WebLinkAboutAugust 13, 2018AND OVER G'amrOun>� eml- ' Andover YMCA Community Center Advisory Commission Meeting Monday, August 13, 2018 6:00 pm Andover City Hall Conference Room A Call to Order 1. Agenda Approval 2. Approval of Minutes —July 9, 2018 Consent Items Discussion Items 3. Expansion Update © 4. Preliminary 2019 Budget 5. Facility Rental Rates 2018-2019 Updates 6. AHYHA 7. YMCA 8. ACC Commission Input Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763-755-3238 • Fx: 763-755-2129 Website: www.andovermn.gov/acc • E-mail: accinfo@andovermn.gov ANDO © Commffw bJ emler Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, August 13, 2018 In Attendance: Tony Peterson, Don Schmeichel, Tony Howard (left at 7:30 pm), Val Holthus (left at 6:50 pm), Erick Sutherland, Allison Bees, Ted Butler and Frank Kellogg. Frank Kellogg called the meeting to order at 6:10 pm Agenda Approval Approved as written. Approval of Minutes Motion by Tony Howard seconded by Val Holthus to approve July 9, 2018 meeting minutes. Motion carried unanimously. Discussion Items Expansion Update — Erick Sutherland stated that the 292 group has meet with the Andover YMCA and Allison indicated they were putting some detail into their pieces. They will be looking at adding onto their 2°d level fitness, moving admin upstairs and additional studio space. Main floor would include an expanded © Kids Stuff area, outdoor playscape, elevator and potential designated Y gym space. Erick indicated that the precast wall on the West side of building cannot support the span of the proposed roof and that pillars or beams would need to be used unless the locker rooms are moved to the other side. Commission members suggested an area for potential future retail space and/or vending machines to dispense items such as mouth guards, swim goggles, etc. Tony Howard was not in favor of how the new restrooms on the East end of the building are designed. He'd rather see the doors open out into the main hallway, rather than having them down a hallway (safety reasons). Family restrooms were also suggested. Commission members also wondered if the field house main entry could be moved to the East end near the hallway leading down to new gym and repurpose the current field house information desk area. Erick will bring idea to the 292 group. Erick has spoken with the AD director at Andover High School and they are still committed to using spaces at the Andover Community Center even when their high school expansion areas are completed. Erick reminded the commission of the stakeholder notes that were presented identifying potential field house users and their needs. Commission members also talked about adding office spaces that could be rented out to the public to use, examples would be realtors, tutors, etc. Ted felt that it would be better if final information was presented to council in September rather than October. © It was asked if the Performa had been updated to reflect the AHYHA hockey donation. Erick will check. Andover YMCA Community Center Advisory Commission Minutes © August 13, 2018 Facility Rental Rates 2018-2019 Commission members proposed the following rate increases. Ice Time - Prime $215.00 and Non -prime $165.00. Skate Sharpening $5.00 and Field House — Court Rental — Prime $55.00 and Non -prime $45 Motion by Ted Butler seconded by Tony Howard to approve the facility rate increases. Motion carried unanimously. Preliminary Budget — City Council will approve budget in November. Erick mentioned that common spaces within the building were being updated with LED lighting and remaining ACC areas were listed in budget for 2019. Frank asked how long payback was on the LED lighting and Erick estimated 1 %i years. To help balance the budget, Ted suggested that the lobby furniture be moved to the 2020 budget. Frank encouraged Erick to look at the budget and bring back a positive budget. Erick will look at the natural gas costs, take into account the LED lighting savings. Erick will present revised budget at the September commission meeting. AHYHA Update — Registration is open. The girls U10, U12 and U15 programs will be co-oping with St. Francis, North Branch and Cambridge/Isanti. There are too many AHYHA girls to make one team and not enough for two. The team name is the Fusion. Tony also mentioned that the Hockey Day Golf Tournament will be held on August 26th. Tryouts will start September 24. Tony also wanted to mention that Wyatt Kaiser who is an Andover High School Hockey player and a Jr. at Andover High School has been selected to compete in the Five Nations Tournament in Piestany, Slovakia. YMCA Update — Fall program sessions begin in September. Aquatics will be shut down in early September for cleaning and maintenance. Frank asked if there were any maintenance issues we need to be made aware of and questioned if the pool ceiling issue had been resolved. Erick and Allison stated it had and that a list is kept between the ACC and YMCA, so they stay on top of all maintenance issues within the building. Frank also asked if crimes were down since cameras had been installed on the building and staff felt that it has helped. ACC Update - Erick reviewed the status report with the commission. Hometown Hockey MN Hockey Tournament and Fun Fest went well. Staff has been working on expansion items, preparing for Fall programs and finalizing the ice schedule for tryouts. Cindy is working on a committee to assist the City in redesigning their website. Biennial ice maintenance will be August 17 — September 3. The rink will be re- open Tuesday, September 4th. Frank asked what the plan was once R-22 was no longer available. Erick stated that the rink will have to switch to an ammonia system and that it will be replaced if an expansion occurs or if it doesn't, it is listed on the deferred maintenance plan for 1 million dollars. Don suggested that we show suggested savings of doing things during expansion vs doing projects stand alone. Erick said RJM will assist with that data. Cindy indicated soccer registration was off to a great start showing a high volume of 4/ 5 year old's signing up for the programs. Next commission meeting is scheduled for Monday, September 10, 2018 at 6 pm at the Andover Community Center, meeting room B. Meeting Adjourned at 7:55 pm Submitted by Cindy Ramseier