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HomeMy WebLinkAboutSeptember 6, 2018p 6ANLI Y O F 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting September 6, 2018 6:30 P.M. Meet at Rose Park 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (8/16/18) 4. Agenda Approval 5. Discuss National Fitness Program Grant Opportunity 6. Consider Selection of Playground Equipment Replacement for City Hall Park Complex #1 (Purple Park) 7. Outstanding Items 8. 9. Chair's Report 10. Adjournment He U PARKAND RECREATION COMMISSION MEETING SEPTEMBER 6, 2018 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Butler on September 6, 2018 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chair Ted Butler, Commissioners Brian Beck, Mark Miskowiec, and Jake Widmyer. Commissioners Absent: Chair Jim Lindahl, Commissioners Angela Marinello, and Dawn Perra. Also Present: Assistant Public Works Director Todd Haas. Prior to the Meeting, the Commission met at Rose Park. RESIDENT FORUM No residents appeared to address the Park and Recreation Commission. APPROVAL OFMINUTES Motion by Beck, seconded by Widmyer, to approve the August 16, 2018 Park Commission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, and 3 -absent (Lindahl, Marinello and Perra) vote. AGENDA APPROVAL Motion by Widmyer, seconded by Beck, to approve the agenda as presented. Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Lindahl, Marinello and Perra) vote. DISCUSS NATIONAL FITNESS PROGRAM GRANT OPPORTUNITY Mr. Haas reviewed the Park and Recreation Commission is requested to consider the National Fitness Program Grant Opportunity that is available. Mr. Haas provided a video explaining more information on the Grant. Ms. Cindy Trevino of the National Fitness Campaign has contacted staff about the possibility of taking advantage of grant funds that are available regarding the program. The information on the 2019 National Fitness Campaign was provided for Commission review. Regular Andover Park & Recreation Commission Meeting Minutes — September 6, 2018 Page 2 © The Commission members can also visit the website at www.nationalfitnesscampaign.com. Commissioner Miskowiec asked about the 30% match and Mr. Haas stated his understanding it was a 50% match. Mr. Haas stated there is a master plan for City Hall/Community Center/Public Works in place and the Commission may wish to consider this again in the future when the campus is being consider for development. Commissioner Miskowiec asked about the timeframe for the grant process and Mr. Haas stated he believes that this has been an annual grant being offered. Vice Chair Butler stated there was some fitness equipment installed at Andover Lions Park and asked if that equipment gets much use. Mr. Haas stated it is getting limited use. Commissioner Miskowiec suggested that may be due to construction and people not knowing about the equipment and perhaps a more central location may be better. Commissioner Beck stated he passes that area often and he sees it get a lot of use on the playground and ball field. He has not noticed about the fitness equipment. Mr. Haas noted © this program is being implemented in Waite Park, Minnesota at one of the facilities. Vice Chair Butler stated he would rather wait. Commissioner Miskowiec agreed. Mr. Haas noted a couple years ago Game Time created a challenge course in the City of Golden Valley which included some fitness equipment available. He noted it is very popular. The consensus of the Commission was to wait. Vice Chair Butler asked for information on other Minnesota communities are using the program. CONSIDER SELECTION OF PLAYGROUND EQUIPMENT REPLACEMENT FOR CITY HALL PARK COMPLEX #1 (PURPLE PARK). Mr. Haas reviewed the Park and Recreation Commission is requested to recommend approval of the new playground equipment that will replace the old equipment at City Hall Park Complex #1 (Purple Park). Based on the direction from the joint meeting with City Council, to take advantage of 100% matching grant that is being offered by Game Time, the Park and Recreation Commission will need to recommend which playground equipment should be purchased. Mr. Haas presented playground equipment options during © the meeting with estimated prices. $50,000 has been allocated for 2019 for playground Regular Andover Park & Recreation Commission Meeting Minutes — September 6, 2018 Page 3 © replacement which will need to cover the cost for new fall zones surfacing and concrete borders which would be constructed around the playground area. Mr. Haas stated he and Jason Grode met with the Game Time representative earlier this week to look at options to consider. Mr. Haas showed the two options. Option 1 was the "Fun Run". Option 2 was the "Gray Gardens". Staff has spoken with the YMCA and they have agreed to have a community build to install the playground in the spring of 2019. This would be a $10,000 - $15,000 savings. Staff is looking at a 3 -bay swing set and a 2 -5 -year- old playground structure "Toddler 2". Staff is recommending concrete borders and separating the volleyball court from the playground area. A sand digger may also be added. Colors would be purple with black posts and grey platforms. Commissioner Miskowiec asked how Purple Park was named. Mr. Haas stated the previous Park Maintenance Supervisor's motorcycle was purple and black and he wanted the same colors in the park. Vice Chair Butler stated at the joint meeting with Council it was discussed the equipment could be movable if needed when the City Complex Master Plan is constructed. The cost would be $30,000 - $35,000 plus the additional cost of concrete, fall zones, and delivery costs. © Commissioner Miskowiec asked if there is a cost savings with the plastic border. Mr. Haas stated the life of the plastic would not be long enough. There is a little bit of a cost difference as the plastic would need to be replaced at some point. Vice Chair Butler asked if the Park Improvement Fund would pay for the 2-5 playground structure. Mr. Haas stated it would from the miscellaneous park dedication funds. Most of the concrete border that would be installed would be considered as a replacement item. Mr. Haas stated the two playgrounds are very close to the same price. Staff prefers the Fun Run equipment as it is more spread out. Motion by Beck, seconded by Miskowiec, to recommend approval of the new playground equipment (Fun Run) that will replace the old equipment at City Hall Park Complex #1 (Purple Park) and paying for the 2 -5 -year playground out of the 2019 Miscellaneous Park Funds for up to $5,000. Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Lindahl, Marinello and Perra) vote. OUTSTANDING ITEMS/MAINTENANCE UPDATE Vice Chair Butler stated the Community Center Committee has not met since the last Park and Recreation Commission meeting and the next meeting is planned for September 10, 2018. W Regular Andover Park & Recreation Commission Meeting Minutes — September 6, 2018 Page 4 © Mr. Haas reviewed outstanding items including Completed Projects, On -Going Projects, On -Hold Projects, and Other Items of Interest. Mr. Haas also provided the weekly parks maintenance update. CHAIR'S REPORT There were no reports. ADJOURNMENT OF REGULAR MEETING Motion by Widmyer, seconded by Beck, to adjourn the regular meeting at 7:30 p.m. Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Lindahl, Marinello and Perra) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. X