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HomeMy WebLinkAboutNovember 15, 2018p 6VEANLf) Y O F 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting November 15, 2018 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (11/1/18) 4. Agenda Approval 5. Consider 2018-19 Hockey Rink Schedule 6. Consider Shadowbrook North Preliminary Plat/Park Dedication Requirements 7. Consider Request by Andover Athletic Association/18-42/Sunshine Park © Building Modifications/Conference Room 8. Outstanding Items/Maintenance Update 9. 10. Chair's Report 11. Adjournment x X PARKAND RECREATION COMMISSIONMEETING NOVEMBER 15, 2018 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Lindahl on November 15, 2018, 7:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Jim Lindahl, Commissioners Brian Beck, Ted Butler, Angela Marinello, Mark Miskowiec, and Jake Widmyer Commissioners Absent: Commissioner Dawn Perra Also Present: Assistant Public Works Director, Todd Haas © RESIDENT FORUM No one appeared to address the Commission. APPROVAL OFMINUTES Motion by Butler, seconded by Miskowiec, to approve the November 1, 2018 Park Commission minutes as presented. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Perra) vote. APPROVAL OFAGENDA Motion by Marinello, seconded by Widmyer, to approve the agenda as presented. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Perra) vote. CONSIDER 2018-19 HOCKEY RINK SCHEDULE Mr. Haas explained this item is in regard to the 2018-2019 hockey rink schedule for the upcoming season. He stated the Anoka, Coon Rapids, and St. Francis Youth Hockey Associations have been aware the rinks are available to reserve, but none have shown interest since they have their own outdoor rinks to use. © Mr. Haas referenced the application from the Andover Huskies Youth Hockey Association (AHYHA) and explained they will be responsible to provide supervision on Mondays, Regular Andover Park & Recreation Commission Meeting Minutes —November 15, 2018 Page 2 © Tuesdays, and Thursdays from 4-8:30 p.m. at the City Hall Outdoor Hockey Rink Complex, Prairie Knoll Park, and Crooked Lake School rinks. The City will provide a warming house attendant on all other days of the week for these locations. At Hawkridge Park, the City will need to provide a warming house attendant seven days a week throughout the season. Chair Lindahl stated that there are two rinks that are open for general use throughout the evenings for the duration of the season for recreational skating. Motion by Butler, seconded by Widmyer, to approve the 2018-2019 hockey rink schedule as presented. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Perra) vote. CONSIDER SHADOWBROOK NORTH PRELIMINARY PLAT / PARK DEDICATION REQUIREMENTS Mr. Haas explained this item is in regard to reviewing and determining the park dedication requirements for the Shadowbrook North preliminary plat of 14 lots. He noted a copy of the preliminary plat had been provided for the Commission's review. This plat is currently under review by staff. Mr. Haas stated it is recommended that no additional park land be required in this case since there is an existing park nearby called Hickory Meadows, which is just to the northwest of the proposed development. Therefore, staff is recommending cash in lieu of land. Mr. Haas stated staff is also recommending that trail easements be dedicated as part of the platting process to allow for the continuation of the trail currently located on the south side of Coon Creek to extend north across Coon Creek, which will then extend to the north to the proposed cul-de-sac and ultimately extend west as part of the regional trail system along the north side of Coon Creek. He referenced the trail comprehensive plan that was provided for the Commission's review and identifies a future trail along Coon Creek. Chair Lindahl asked if there are projections on the bridge. Mr. Haas replied that once the City obtains the necessary trail easements for the property to the west, this would be a good candidate for a MNDNR grant. Commissioner Butler asked if 144`h Avenue NW street connection would ultimately be extended to the west from Catchers Creek East to Hickory Meadows development and Mr. Haas responded with a yes. Mr. Haas confirmed that this street connection would provide another option for residents to have access to Hickory Meadows Park. Motion by Widmyer, seconded by Marinello, to recommend the City Council require cash in lieu of land and dedication of trail easements to allow for the continuation of the trail Regular Andover Park & Recreation Commission Meeting Minutes —November 15, 2018 Page 3 © currently located on the south side of Coon Creek to extend north across Coon Creek for the Shadowbrook North plat. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Perra) vote. CONSIDER REQUEST BY ANDOVER ATHLETIC ASSOCIATION / 18-42 / SUNSHINE PARKBUILDING MODIFICATIONS /CONFERENCE ROOM Jason Strasser, representing the Andover Athletic Association (AAA), stated that they have constructed the garage at Sunshine Park and it turned out well and is a natural fit. He stated that there was a change from a cage with garage door to a completely finished garage, which added a lot of value to building. He stated that the cost was substantially over budget for a total cost of $12,000. He proposed that the City and AAA cost -share the overage amount in the amount of $2,090. Chair Lindahl stated that the City was not aware of the changes and updates and that was a decision made by AAA. He stated that the intent was to have a storage area for baseball equipment. Commissioner Butler asked the reason the project was completed in the first place. © Mr. Strasser stated that the City enacted a requirement that storage pods by City Code were no longer allowed in parks. Commissioner Butler asked the cost that AAA has contributed to the fencing project. Mr. Strasser stated that AAA has contributed $13,000 for the fencing. Commissioner Butler stated that he will be recusing himself as he is a member of AAA but believes that this is a reasonable request for a partnership between the City and the organization. Commissioner Marinello asked who made the decision to make the changes. Mr. Strasser replied that the additional costs were due to changes recommended by City staff and electric changes that were then required because of the design changes. Chair Lindahl noted that the building was originally built by volunteer labor at no cost to the City in the early to mid-1990s. He recognized that electric codes have changed since that time and the building was constructed as cheaply as possible at that time. He stated that the Commission did not have any idea of the changes or additional cost until this time. Mr. Strasser stated that he did not manage the electrician work and received the final © invoices. Regular Andover Park & Recreation Commission Meeting Minutes —November 15, 2018 Page 4 © Mr. Haas stated staff does not recommend approving the additional funding request due to the amount of labor to complete the project to a reasonable standard. If the Park and Recreation Commission is interested in approving this request, it will need to make a motion to do so and the funding source would be the 2018 Park Dedication miscellaneous fund. Commissioner Miskowiec stated that once it was known there was going to be an overage that should have been brought forward. He stated that AAA is the main beneficiary of the usage of the building and he does not like this process. Chair Lindahl noted that this would increase the cost contribution by another 50 percent. He stated that the Commission could approve this and let the City Council make the final decision on the funds. Commissioner Widmyer stated that the City already donated materials and staff time for the project. Mr. Strasser thanked the City for contributing the staff time but noted that volunteers could also have been utilized. Commissioner Miskowiec stated that staff does not recommend approval of the request in © the staff report. Chair Lindahl noted that it was a worthwhile project that added value and while it is unfortunate that the costs increased, part of that was due to design changes. Motion by Lindahl, seconded by Beck, to recommend the City Council approve the request by the Andover Athletic Association for additional funds in the amount of $2,090 due to additional expenses to modify the Sunshine Park building meeting room for additional storage space. Motion carried on a 2 -ayes (Lindahl and Beck), 3 -nays (Marinello, Miskowiec, Widmyer), 1 -absent (Perra), 1— present (Butler) vote. Mr. Haas stated that if Mr. Strasser desires, he can move this forward to the City Council at the December 4th meeting for consideration, but he would need to know soon so Mr. Haas can add this to the agenda. OUTSTANDING ITEMS /MAINTENANCE UPDATE Commissioner Butler noted that there will be public informational meetings scheduled for the community center update project. He stated that the community center busy season has begun and includes a variety of activities. X Regular Andover Park & Recreation Commission Meeting Minutes —November 15, 2018 Page 5 © Mr. Haas provided an update on completed projects and ongoing projects. He stated that he currently does not have anything schedule for the December 6" meeting but would confirm that if the meeting cancels. CHAIR'S REPORT No additional comments. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Miskowiec, seconded by Commissioner Marinello, to adjourn the regular meeting at 7:29 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Perra) vote. Respectfully Submitted, Amanda Staple, Recording Secretary TimeSaver Off Site Secretarial, Inc. ►�J X