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HomeMy WebLinkAboutDecember 20, 2018© ANL15 Y 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting December 20, 2018 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (11/15/18) 4. Agenda Approval 5. Update of Final City Expenditures/18-42/Sunshine Park Building Modifications/Conference Room 6. Update of the 2018 Park Improvement Miscellaneous Fund Balance/Finance Department 7. Update on Kelsey Round Lake Park Trail Expansion/18-33 8. Discuss Timber River Park/Regrading of Field, Cont. 9. Outstanding Items/Maintenance Update 10. 11. Chair's Report 12.Adjournment L'J PARKAND RECREATION COMMISSIONMEETING —DECEMBER 20, 2018 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Lindahl on December 20, 2018, 7:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Jim Lindahl, Commissioners Brian Beck, Ted Butler, Angela Marinello, Dawn Perra, and Jake Widmyer Commissioners Absent: Mark Miskowiec Also Present: Assistant Public Works Director, Todd Haas RESIDENT FORUM No one appeared to address the Commission. APPROVAL OFMINUTES Motion by Marinello, seconded by Beck, to approve the November 15, 2018 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 1 -absent (Miskowiec) vote. AGENDA APPROVAL Motion by Butler, seconded by Marinello, to approve the December 20, 2018 Park Commission agenda as presented. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Miskowiec) vote. UPDATE OFFINAL CITYEXPENDITURES/I8-42/SUNSHINEPARKBUILDING MODIFICATIONS /CONFERENCE ROOM Mr. Haas explained that this item is an update on the final expenditures for Sunshine Park building modifications to construct a storage area in a portion of the conference room. He noted the final cost of materials and supplies for the construction of the storage area in a portion of the conference room has been provided for the Commission's review. Mr. Haas stated the City Council had approved an expenditure of $3,750 and to date, $2,235.31 has been spent. The remaining balance of $1,514.69 will be reimbursed to the Regular Andover Park & Recreation Commission Meeting Minutes —December 20, 2018 Page 2 Andover Athletic Association (AAA) to cover other costs such as electrical expenses. Mr. Haas stated the payment was sent yesterday for processing. Informational; no action required. UPDATE OF THE 2018 PARK IMPROVEMENT MISCELLANEOUS FUND BALANCE/FINANCE DEPARTMENT Mr. Haas explained that this item is in regard to the current fund balance of the 2018 Park Improvement Miscellaneous Fund, which includes expenditures already paid for the Sunshine Park building modifications to construct a storage area in a portion of the conference room. It was noted that to date, $12,040.30 has been spent from the Park Improvement Miscellaneous Fund for 2018 projects. Mr. Haas stated once the numbers are processed, there will be little over $1,000.00 left over that will roll into next year's Fund Informational; no action required. UPDATE ON KELSEY ROUND LAKE PARK TRAIL EXPANSION/18-33 Mr. Haas explained that this item is an update regarding the Kelsey Round Lake Park trail expansion. He referenced the draft plan depicting the recommended alignment of the trail along the west side of Kelsey Round Lake Park, which is the section of trail that has been authorized for funding through a MNDNR Outdoor Recreation Grant. Mr. Haas highlighted the trail section up for discussion this evening. He stated they have done some surveying and soil sampling and due to poor soil conditions, they are planning to move the trail out further than planned. He noted that the Commissioners may recall the property owners immediately effected by the trail wanted it to be further from their property line, so they will be pleased with this decision. Commissioner Butler asked how far out it needs to be moved. Mr. Haas stated it will be moved east about 50 ft in a section of the trail. Mr. Haas stated if the Commissioners agree with the plan the next step will be sending out notices to the residents for feedback. The consensus of the Park and Recreation Commission was to support staff's recommendations to the City Council. DISCUSS TIMBER RIVER PARK/REGRADING OF FIELD, CONTT, Mr. Haas explained that this item is to continue discussing the field at Timber River Park. He noted staff recently met with David Tarleton, President of the North Metro Soccer Association (NMSA) and had a telephone conversation with Dan Thinnes, President of the Regular Andover Park & Recreation Commission Meeting Minutes —December 20, 2018 Page 3 Andover Area Lacrosse Association, as to their thoughts about moving forward with regrading of the fields. Mr. Haas highlighted the area on the map that is up for discussion. He stated after discussions with local sport teams they have no need for the park at this time. He stated due to the grade of the ground and mosquitos it isn't ideal for most teams. Mr. Haas reviewed the estimate they received for re -grading and mosquito control and noted at this time the recommendation is to convert half of the park back to natural un -mowed space and then have the rest be open space for recreational use. Commissioner Butler stated he wouldn't support re -grading the field right now since no one is asking for it, it seems like an unneeded expense. He stated he is in favor of the recommendation. Chair Lindahl stated access to the field is a bit difficult so people seem to go elsewhere. He stated he is in favor of the recommendation as well. Motion by Lindahl, seconded by Butler, to recommend the City Council direct staff to move forward with the recommendation provided. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Miskowiec) vote. OUTSTANDING ITEMS/MAINTENANCE UPDATE Commissioner Butler stated they are reviewing designs for the Community Center and are working to bring the costs down, he stated they expect some movement in January by the City Council on this item. He stated it has been busy at the Community Center recently having held over 26 games so far and they expect that to continue for a few more months. Mr. Haas completed the rest of the review of the Outstanding Items and provided an update on maintenance items. He stated the next Park and Recreation Commission meeting is scheduled for January 17, 2019. CHAIR'S REPORT No additional comments. Motion by Widmyer, seconded by Marinello, to adjourn the meeting at 7:21 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Miskowiec) vote. Respectfully Submitted, Michaela Kujawa-Daniels, Recording Secretary TimeSaver Off Site Secretarial, Inc.