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HomeMy WebLinkAboutDecember 20, 2018AC I T Y O F NI 06IY 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting December 20, 2018 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (11/15/18) 4. Agenda Approval 5. Update of Final City Expenditures/18-42/Sunshine Park Building Modifications/Conference Room 6. Update of the 2018 Park Improvement Miscellaneous Fund Balance/Finance Department 7. Update on Kelsey Round Lake Park Trail Expansion/18-33 8. Discuss Timber River Park/Regrading of Field, Cont. 9. Outstanding Items/Maintenance Update 10. 11. Chair's Report 12. Adjournment DV Y .lir, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer ,>D FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Update of Final City Expenditures/18-42/Sunshine Park Building Modifications/Conference Room DATE: December 20, 2018 INTRODUCTION This item is an update of the final City expenditures for Sunshine Park Building modifications that were made to construct a storage area in a portion of the conference room. DISCUSSION Attached is the final cost of materials/supplies that were purchased for construction of the storage area by the City that was recently completed. The City Council based on a recommendation by the Park and Recreation Commission previously approved $3,750 towards the improvement. To date, $2,235.31 has been spent by the City and the remaining balance of $1,514.69 will be reimbursed to the Andover Athletic Association (AAA) to cover other costs such as electrical expenses. The original estimate from AAA for the improvements was $8,000 but as mentioned at the November 15, 2018 meeting, the final costs which does not include City labor (approximately $12,180) exceeded the original estimate. The total labor costs that the City has contributed is $4,640.00 which is equates to approximately 62 hours. ACTION REQUIRED No action is needed as this item was updating purposes only. Respectfully submitted, .AW1, Todd J. Haas Attachments: City materials/supplies costs✓ Todd Haas From: Lee Brezinka Sent: Monday, November 26, 2018 1:50 PM To: Todd Haas Subject: sunshine Sunshine Bldg Mod/Conf Rm 18-420 Account No Account Desc Total Amt Name 4150-49300- Contractual Services 1,086.00 AKER Doors, Inc. 63010 4150-49300- Supplies - Operating 179.12 Menards 61020 4150-49300- Supplies - Operating 164.52 Menards 61020 4150-49300- R & M Supplies - 97.51 Menards 61105 General 4150-49300- R & M Supplies - 271.36 Menards 61105 General 4150-49300- R & M Supplies - 41.14 Menards 61105 General 415049300- R & M Supplies - 9.98 Menards 61105 General 4150-49300- R & M Supplies - 12.98 Menards 61105 General 4150-49300- R & M Supplies - (76.44) Menards 61105 General 4150-49300- R & M Supplies - 7.80 Menards 61105 General 4150-49300- R & M Supplies - 163.75 Menards 61105 General 4150-49300- R & M Supplies - 24.53 Menards 61105 General 4150-49300- R & M Supplies - 16.46 Menards 61105 General 4150-49300- R & M Supplies - 95.30 Menards 61105 General 4150-49300- R & M Supplies - 8.27 Menards 61105 General 4150-49300- R & M Supplies - 25.96 Menards 61105 General 415049300- Contractual Services 91.00 63010 4150-49300- Rentals 19.28 Wells Fargo Bank 62200 4150-49300- Rentals (3.21) Wells Fargo Bank 62200 18-420 18-420 2,235.31 Lee Brezinka Finance Manager City of Andover Direct: 763-767-5115 Fax 763-755-8923 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Update of the 2018 Park Improvement Miscellaneous Fund Balance/Finance Department DATE: December 20, 2018 INTRODUCTION This item is the current up to date fund balance for the 2018 Park Improvement Miscellaneous Fund which includes the City expenditures for Sunshine Park Building modifications that have already been paid to construct a storage area in a portion of the conference room. DISCUSSION Attached is the current up to date fund balance for the 2018 Park Improvement Miscellaneous Fund which includes the $2,235.31 for Sunshine Park Building modifications. The Park and Recreation Commission approved $3,750 so the remaining $1,514.69 will be paid to Andover Athletic Association and included as an expenditure as soon as the City receives documentation that the electrical contractor has been paid. To date, $12,040.30 worth of projects has been spent from the Park Improvement Miscellaneous Fund for 2018. ACTION REQUIRED No action is needed as this item was for updating purposes only. Respectfully submitted, Todd J. Haas J Attachments: Updated 2018 Park Improvement Miscellaneous Fund Balance Sheet CITY OF ANDOVER Park Improvement Fund Project Commitment Listing November 27, 2018 Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Rose Park Tower Rental balance Rose Park Sheller Replacement - $6,103.50 Rose Park Dougcut - $9,400 Chesterton Commons Park - Donation balance 14-15 Fox Meadows Park - Renovation Irrigation Projects - Small Parks Kelsey Round Lake Park Trail Expansion Annual Miscellaneous Projects Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 11/27/2018 2018 Park Improv 3rd Qtr Collected Budget To Date $ 82,975 $ 75,797.90 15,000 8,155.68 Carryforwards/ 2018 Budget Adjustments Actual 30,935.59 15,503.50 1,075.86 - 20,000.00 9,202.51 45,000 36,558.44 21.49 15,000 12,040.30 $ 60,000 $ 52,011.45 $ 73,326.24 Actual $ 169,445.76 159,445.76 Reserved Amount 15,432.09 1,075.86 10,797.49 8,441.56 2,959.70 38,706.70 $ 120,739.06 CITY OF ANDOVER Park Improvement Fund Expenditures November 27, 2018 Expenditures: 61020 - Supplies - Operating Fox Meadows Park - Menards Andover Lions Park - Irrigation * Terrace Park - St. Croix Recreation Fox Meadows Park - Fence - Hansen Bros Fence ' Mini Libraries materials Kelsey Round Lake Trail Expansion Sunshine Park Building Modification Subtotal Budget $ 239.96 1,966.68 1,966.68 1,437.00 1,437.00 1,285.00 463.40 463.40 21.49 2,235.31 2,235.31 7,648.84 63005 - Professional Services ' Shadowbrook East Park - Roofing Permit 76.00 76.00 ' Andover Lions Park - AirconElectric 1,347.92 1,347.92 Subtotal 63010 - Contractual Services Hiles of Bunker Lake - Irrigation Project Wild Iris Park - Irrigation Project Rose Park - Dugouts ` RosePark- Shelter Subtotal 60,006.00 1,423.92 8,993.55 35,242.44 9,400.00 10,542.24 4,438.74 64,178.23 63015 - Publishing ` Park Dedication Fee Change - ECM - 75.25 75.25 *- Miscellaneous Projects 12,040.30 11/27/2018 2018 Park Improv 3rd Qtr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 a (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Update of Kelsey Round Lake Park Trail Expansion/18-33 DATE: December 20, 2018 INTRODUCTION The item is an update regarding Kelsey Round Lake Park Trail Expansion. DISCUSSION Attached is a draft plan identifying the recommended alignment of the trail along the west side of Kelsey Round Lake Park which is the section of trail that has been authorized for funding through a MNDNR Outdoor Recreation Grant. The trail alignment in 2 locations has been slightly modified. The alignment on the west side of the park has been shifted a little to the east for drainage reasons. The previous trail alignment was located in a low area where water could pond up during the spring thaw when the ground is still frozen and during heavier rain events. The second realignment location is near the north end of the attached drawing due to some poor soils that were recently found while sampling the soil conditions along the previously proposed location. Locating the trail further south slightly allows the trail to be constructed in good soils. ACTION REQUIRED If there are no comments about the modified proposed alignment of the trail, staff will prepare a letter with a drawing and forward to the property owners that live near and adjacent to Kelsey Round Lake Park trail expansion. Respectfully submitted, Todd J. Haas f Attachment: Location map; Proposed trail alignment Proposed -,coo( Expom iovl A WSB WV9i jNAT E PATH T 14 ` `i^1 • RET ^. PICNIC EITE ME R WITH IISIROOM. ENL,ARGEM ENT II-TRAILHEAD LOOP THROUGH NE IGHBORH E D ON EWTING STREET rr rrr i r t A CONNECPON INTO NEIGHBORHOOD EX.CONNECTION INTO— NEIGHBORHOOD ' 14 H •' R NIC TABLES muL� ROAROWALN SN ALL I x NLARGEMENT 43 - DOCN l PICNIC 411, LOOPTHROL)GH jr NEIGHBORHOOD ON EXISTING STREET •A��As:s�rrr •.I' A. NAMALLANDS NNG / CHID AREA / SAND / `BWI➢ER SEATNG POTENTIAL FUTURE TRAIL AS PROPERTY EASEMENT CAN BE ACQUIRED I, AMERIUNW w 1 GROUND + > 4 E� ROUND LANE LEGEND �= EY: 7Wk ERIFT�ALK FaaaseP rxuN • • PaON5E680APW/ALS mLNIEPPPF'PVE i.➢iA /'TOS P._w YiiA ITL WAWTNDINC EIZ:N I`V�� OENCN O wlwtALA. rixaL KELSEY ROUND LAKE NATURE PARK MASTER PLAN ai4 1 4 M.A 'ZP !b 33r r.rir 1 uN •'4'�' � �}' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer Dpi FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Discuss Timber River Park/Regrading of Field, Cont. DATE: December 20, 2018 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the regrading of the field at Timber River Park. DISCUSSION Staff recently met with David Tarleton, President of North Metro Soccer Association (NMSA) and had a phone conversation with Dan Thinnes, President of Andover Area Lacrosse Association as to what their thoughts are moving forward with regrading of the field. Based on what staff heard from NMSA, they would not schedule regular practices at the park. They may occasionally use the field for practice, but it would be minimal. As far as lacrosse using the field, attached is an e-mail from Dan Thinnes, President of the Andover Area Lacrosse Association (AALA) indicating that they have no immediate need for the space. They also mentioned that it is a bit far for the parents (based on feedback in the past) to use as a regular space for practice and with no lights and little parking, is not a primary choice for a game location. Note: The Andover Football Association was requested to provide input about the field, but staff did not hear back from them. Staff received a quote back in September 2018 from a contractor to regrade the field for an estimated cost of $27,295 (see attachment). There would be savings if the City seeded and fertilized all disturbed areas. The Parks Maintenance Department has indicated they would be interested in regrading the field which also would be a savings since a contractor would not be hired. As far as the mosquito defense, there would be 3 rounds of the application. The first one would be completed at the same time they complete the round three fertilizer and weed control application. The remaining two applications would be a standalone scheduled service visit. Attached is the TruGreen estimate from this past summer 2018 and a park drawing of where they would spray. Based on input from NMSA and AALA, staff recommends that the field not be regraded. If it is determined by the Park and Recreation Commission not to regrade the field, staff would recommend that south half of the field not be mowed and allow the area to become a natural area and over time the City could work on the area to provide some nice habitat for the wildlife. As far as the north half of the field, staff is recommending that portion continue to be mowed on a regular cycle with the rest of the park which will allow the public to use the space for various types of games or to throw a ball around. If the recommendation of the Commission is not to regrade the field and reduce the size of the playing field, staff would notify the neighborhood to let them know of the City's intention to modify the use of the field. The letter would also ask if there are concerns regarding the change of the field or other items within the park. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the regrading of the field at Timber River Park and direct staff on how to proceed. Respectfully submitted, 1 4 �� Todd J. Haas Attachment: Location map; Quote from Perkins; Quote from TruGreen with map; E-mail from AALA ✓ Cc: David Tarleton, North Metro Soccer Association (copy sent by e-mail) Dan Thinnes, Andover Area Lacrosse Association (copy sent by e-mail) Jason Strasser, Andover Football Association (copy sent by e-mail) Timb Jr River Park Date Created: September 27, 2018 Disclaimer. The providermakes no representation or warranties with respect to the reuse of this data. LANDSCAPE CONTRACTORS p.O. Box 1153 Minnetonka, JUIN 55345 E.4,196,3 oP,eringAHigh QUAYarLsndscapeCaastruclion ti September 10, 2018 City Of Andover 1685 Crosstown Blvd NW 55304 ' Attn..lason Grode hark Maintance Supervisor proposal for regrading of Ball field at- imber Rivers Park s Perkins will install Erosion around work site u City to kill of existing turf r Perkins will till ball field area and grade as per new grading plan by City Prep and fine grade for Seeding r Hydro Mulch Seed and Fertilizer all disturbed areas �f Richard Enrooth TRUGREEN,aaffibk MONO am AV COMMERCIAL Costumer Information Bill To: CITY OF ANDOVER 1685 CROSSTOWN BLVD NW ANDOVER, MN 55304 USA Service Location: 16980 BARIUM ST ANDOVER, MN 55304 USA TIMBER RIVER Mosquito Defense +TruShield 2 $262.00 TIMBER RIVER Mosquito Defense + TruShield 3 $498.00 TIMBER RIVER Mosquito Defense +TruShield 4 $498.00 Subtotal $1,258.00 Total Sales Tax $0.00 Amount Grand Total $1,258.00 Description The first mosquito defense application would be completed at the same time we complete the round three fertilizer and weed control application. The remaining two would be stand alone scheduled service visits. We need to verify the park easement and that we can spray all perimeter areas as it appears residential lots abut the park Iand.This 2018 services pricing is submitted for your signature and acceptance prior to 05.17.2018. Please specify call or e-mail ahead requirements for 2018 application scheduling. Thank you for your continued business and opportunity to control the weeds and enhance your citizens outdoor experience. @2018 TruGreen L.P. All Rights Reserved 2018 Timber River Park Mosquito -2018-05-02 22:14:50 �. �, •. � ,... .1 a �:A _ �� �+'� r T� .. - .: .e.�,4 � ;; 4n � �� '.4'+. a .' r � �A �. i ,�.,s i' 3 X r �. v r.� � v;e p +c. � e s �T � � �4'� 4Fy ».3 � a `sem?^3 �<. 1'e` `dj:. � �F-.a Y K�-yk�� t �_ t y.��. �$�, .. e�` ,.m. .. v�c�l''. ..: �.. ,�.. F... -.. i � �: � "u: LL :.. l.f ' .r ,.. Todd Haas From: Dan Thinnes Sent: Saturday, December 01, 2018 1:59 PM To: David Tarleton Cc: Todd Haas; Jason Strasser, Jason Grode Subject: Re: Timber River Park I am open to any decision made for the park. Unless our organization expands, we will have no immediate needs/concerns for how the park will look/feel - as we won't have a need for the space. It is a bit far for the parents (based upon feedback in the past) to use as a regular space for practice and with no lights/little parking, is not a primary choice for a game location. I don't see any other need to meet. If you do need some feedback on alternative options/opinions from our organization for use ideas, I can supply those. Thank you for reaching out. Dan Thinnes President - Andover Area Lacrosse Association 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineerm3�> FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: December 20, 2018 Issues list as of 12/14/18 UPDATE OF ANDOVER COMMUNITY CENTER AD VISOR Y BOARD — Commissioner Butler COMPLETED PROJECTS — ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report will be in January. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report will be in January. • Hills of Bunker Lake West Park Irrigation — The irrigation will be done in 2019. Staff has already purchased the irrigation materials for the park. The water service, irrigation system, electric service and controls will be installed by Parks Maintenance Department. • Timber River Park — Item is on the agenda. • City Hall Park Comnlex #1 (Purple Park) Plaveround Eauinment Replacement — The new playground equipment has been delivered. The Parks Maintenance staff has removed the old playground structure and excess sand before the ground froze. The new equipment will be installed in the Spring of 2019 with help from YMCA volunteers. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Kelsey Round Lake Park (Outdoor Recreation Grant) — A fully executed contract from the MNDNR has been submitted to the City. Staff has completed the field surveying work. The design work will be done over the next few months. The project will be constructed in 2019. Minor alignment changes are being made to make construction cost more feasible. Item is on the agenda to review the proposed trail alignment. • ASN Trail (Local Trail Connection Grant) -- A fully executed contract from the MNDNR has been submitted to the City. Staff is currently working on the field surveying. The design work will be done over the next few months. The project will be constructed in 2019. • Eveland Field Fencing — The new fence posts and mow strips for the south (varsity) field have now been completed. The mesh fencing will be installed before the high school girls fast pitch starts in the spring of 2019. As previously mentioned, the fence is being relocated closer to home plate to meet the high school fast pitch standards. • Update of Pedestrian Trails — The trails that are planned for the next year (2019) are as follows: ❖ 2019 — Kelsey Round Lake Park Trail Extension. ❖ 2019 — Andover Station North Trail Connection. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility = The Commission will need to determine if you would like to have a meeting at one of the City parks in 2019. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 11/10/18 • Completed trash service in all parks. • Mowed all sledding hills. • Removed playground structures and sand at Purple Park (City Complex). • Completed grinding stumps, removing debris, hauling in soil and dormant seeding. • Completed snow removal as needed. 11/17/18 • Completed trash service at all parks. • Snow removal and de-icing as needed. • Completed dormant slit seeding of high traffic areas and dormant seeded around the Eveland Fields new fence. • Used breaker to remove concrete from old playground posts. • Prepared skating rinks and warming houses for upcoming winter season. • Converting summer equipment to be used for winter tasks. • Completed November Toolbox Safety meeting. 11/24/18 • Snow removal and deicing as needed. • Converted summer equipment to be used for winter tasks. • Completed a service request to remove two oak trees in Sophie's Park. • Continue to work on new Parks signs. • Cleaned up and serviced summer equipment to be stored for the winter. • Checked plow routes and prepared snow removal equipment. • Completed repair work on playground equipment and swings. 11/30/18 • Completed trash service in all Parks. • Snow removal and deicing as needed for trails and parking lots. • Completed a service request to remove trees at Dalske Woodlands Preserve. • Continued to work on installing new Park name signs. • Started flooding skating rinks. • Set up Hawk Ridge temporary warming house. 12/8/18 • Completed trash service at all parks and trails. • Snow removal as needed for trails and parking lots. • Completed the installation of new park name signs. • Continue flooding skating rinks. Started night crew shift December 2'. • Removed all trail wayfinding signs to be refurbished/replaced this upcoming Spring. • Pruned perennials and shrubs around most of the park signs. • Started reviewing the location and condition of trail stop signs.