HomeMy WebLinkAboutCC - November 20, 20181685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
(76 3) 755-5100
Regular City Council Meeting — Tuesday, November 20, 2018
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (10/16/18 Regular; 11/07/18 Regular; 11/13/18 Special)
Consent Items
2. Approve Payment of Claims — Finance
3. Approve Revisions to Tournament, Multi -day & Jamboree Application — Engineering
4. Approve Revisions to Application for Scheduled Use of Recreational Facilities — Engineering
5. Approve Deed Conditions/Kelsey Round Lake Park/18-33 — Engineering
6. Accept Resignation of Mark Becker, Streets Maintenance Supervisor -Administration
7. Approve LMCIT Liability Coverage - Finance
Discussion Items
8. Anoka County Sheriff s Office Monthly Report — Sheriff
9. (Moved to December 4, 2018) Public Hearing —Vacation of Easements —Lot 1, Block 1, Shaw's
Glen — Planning
10. (Moved to December 4, 2018) Final Plat- Shaw's Glen 2"d Addition — Jethro Carpenter - Planning
11. Authorize Initiating 2019 Equipment Proposals — Finance
12. Order Improvement/Order Plans & Specs/17-27/Public Works Vehicle Maintenance Facility, Cold
Storage Building & Site Work - Engineering
13. Reimbursement Resolution/2019 Projects — Finance
Staff Items
14. Administrator's Report —Administration
Mayor/Council Input
Adjournment
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administn
FROM: Michelle Hartner, Deputy City
SUBJECT: Approval of Minutes
DATE: November 20, 2018
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
October 16, 2018 Regular
November 7, 2018 Regular
November 13, 2018 Special
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
'Rens^peCcttf/ullly -submitted,
vV t, , q-ta-'t-l' �-�..�
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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REGULAR ANDOVER CITY COUNCIL MEETING — OCTOBER 16, 2018
MINUTES
The Regular Bi -Monthly Meeting of the Andover City Council
Trude, October 16, 2018, 7:00 p.m., at the Andover City Hall
Andover, Minnesota.
Councilmembers present:
Councilmember absent:
Also present:
Mike Knight, Sheri Bukkila V
None
City Admin
Community
City A
Others
PLEDGE OFALLEGL4NCE
PRESENTATION OF BADGES
Seven individuals completed their
introduced to the City Council and tl
300 hours of initial training. The
symbolically pinned the badges on tl
DEPARTMENT `
called to order by Mayor Julie
5 Crosstown Boulevard NW,
and James Goodrich
Joe Janish'`
leer, David
training to become part of the fire department and were
e community. Six were in attendance. Each had completed
Fire Chief thanked the families for their support as they
Carroll Abbott, 2917 142"° Lane NW, came to the podium to make a statement. He expressed
concern about spending millions of dollars on a building project and being "snookered by the
people of Andover." He asserted that the project would mostly benefit one group. The building
project he was referring to was the Community Center. He expressed his belief that a bond
referendum be used to fund the project.
Twila Hauck -Martin, 14810 Palm Street NW, expressed concern because she feels that the City
Council is not giving the community a say in the dollars being proposed for the Community Center.
Merlyn Prochniak, 2941 1415 Avenue NW, expressed concern that the decision has already been
made about the Community Center and that information is being given to him [residents] "after
the fact."
Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 2
1 Tracy Strombeck, 16401 Uplander Street NW, admitted that they were not the closest follower of
2 City government issues. She expressed concern about whether or not the matter of the Community
3 Center expansion could be taken to the voters regarding how to proceed with the funding.
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5 Mayor Trude provide background information. She stated there has not been a referendum for any
6 City building project. Referendums are done by School Districts, not cities. She noted the
7 expansion of the Community Center has been in the news for at least 2 years. Mr. Dickinson noted
8 a referendum or abatement G.O. bond can be utilized, with the City having two paths. The
9 Community Center work goes back to the City Master Plan, work that was done even before the
10 Community Center development work began. There has been analysis done regarding the Public
11 Works building and Community Center since 2016. An architect was selected in 2017. Work has
12 been ongoing over 3-4 years.
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14 Dennis Madden, 443 156`h Avenue NW, stated he had just heard about the Community Center
15 plans and he was aware that the Public Works building planning has been ongoing for some time.
16 He equated the Community Center planning [lack of awareness] to the local park and his desire to
17 put in a basketball hoop, and the subsequent discussion with the parks department and then
18 conversation with the Park and Recreation Commission, getting a petition signed, and then voting
19 by the Park and Recreation Commission and getting the project funded in the budget. He wondered
20 out loud why a $20M Community Center took seemingly less effort for approval.
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22 Mr. Dickinson said the project is not approved for $20M. Last week, based on the current design,
23 cost estimates were at $18.9M. The Council indicated they wanted to limit the cost to $100/yr.
24 per home on a $250,000 property, which would be a building project that cost $16-$17M. In
25 reference to the request for a basketball hoop, if an item is not in the budget for the current year,
26 there is a process. The Park and Recreation Commission does oversee the park dedication funds
27 and is tasked with working on neighborhood projects. It is important that neighbors are supportive
28 of these projects. Ultimately the basketball hoop was installed at the park. The resident gave
29 additional input that he would like to see a similar process for Community Center
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31 Josh Pacheco, 14263 Tamarack Street NW, asked why the building project was moving forward
32 at the same time as the school referendum. He also suggested having a vote by the residents of the
33 City. Mayor Trude stated it has been in the capital plan for a long time. The City is looking for
34 level debt financing and there has been a lot of growth in the community.
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36 Carroll Abbott, 2917 142nd Lane NW, recommended if the Community Center expansion is really
37 needed, the City might want to go about it a different way. He felt that $100 is not much per
38 residence because parents also pay participation fees for sports. He expressed concern that he does
39 not receive a $100 raise in a year [as a retiree] neither do others.
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41 Mayor Trude recounted that many stakeholders came forward as part of the planning process.
42 Expressed needs were meeting rooms, gym space and community event space.
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44 Merlyn Prochniak, 2941 1415 Avenue NW, recounted bond referendums in the 1980s, when
Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 3
1 enhancements to the ball fields were to go to a bond referendum. Mayor Trude stated that they
2 [referendums] were proposed and there was one in the 1990s on parks, but not on buildings.
4 Rob Wilkie, 1445 153`d Lane NW, confirmed he learned about the Community Center plans a few
5 days prior and has been involved in youth sports since 2004. He stated he is not in favor of getting
6 something "shoved down my throat" without additional information. He requested the matter be
7 put to a referendum and let the people vote on it. He said no one that he polled informally (about
8 75 people) knew about it. He believes it is a "straight hockey benefit" because $11 M of the project
9 would go toward the hockey rink and that would be a large amount for a small contingent [of
10 residents]. Mayor Trude responded City staff and Council worked with all of the youth
11 associations on the planning. He also asked the Council to reconsider allowing residents to vote
12 on the matter with a referendum. Mr. Dickinson responded that the matter would have needed to
13 be determined by mid-August to be on the November ballot and there was not enough information
14 at that time. In a special election, Mr. Dickinson confirmed the costs would be $25,000 — $30,000.
15 The City would need about 3-6 months to schedule an election. This would likely slow the process
16 about 9 months. Mayor Trude named the sports associations and other community groups and
17 schools that were invited to participate in the project. The additional area is a two-story building
18 with expanded community space.
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20 Mr. Wilkie expressed concern about the high percentage for the arena [dedicated to hockey] and
21 then wondered about football related needs. Mayor Trude noted that Andover has a lot of kids
22 playing football. Mr. Dickinson noted a representative from the football association was invited
23 to the meetings to represent their interests. Mr. Wilkie reiterated putting the matter to a referendum.
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25 Councilmember Bukkila confirmed that a discussion was held regarding holding a referendum
26 over bonding. She recalled that it was discussed at a workshop, but there was no formal vote.
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28 Councilmember Goodrich indicated having a referendum was brought up but it did not get traction
29 in a public forum at the June workshop.
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31 Councilmember Bukkila asked about adding a referendum to the agenda for the meeting that night.
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33 Councilmember Knight stated the City is made up of a number of young families and seniors and
34 both numbers are increasing steadily.
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36 AGENDAAPPROVAL
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38 Motion by Bukkila, Seconded by Goodrich, to add the matter of a referendum for a funding
39 mechanism for the Community Center expansion to the agenda for that night's meeting.
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41 Mayor Trude said she was not ready to discuss the matter because there wasn't a final number.
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43 Councilmember Bukkila wanted to discuss the option of a referendum without a final number.
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Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 4
Mayor Trude recalled the matter was discussed at Fun Fest with residents and it has been in the
newsletter for the City and the local newspaper many times. There was concern expressed that
waiting until spring would increase the cost of construction. Mr. Dickinson said it could be a
discussion item 411B, Discuss Community Center Funding.
Motion by Goodrich, Seconded by Bukkila, to approve the Agenda as amended above. Motion
carried unanimously.
APPROVAL OFMINUTES
September 25, 2018, Workshop: Correct as written.
Motion by Bukkila, Seconded by Goodrich, to approve the September 25, 2018 workshop minutes
as presented. Motion carried unanimously.
October 2, 2018, Regular Meeting: Correct as amended.
Councilmember Bukkila requested a correction on page 4, line 43, to change the word "complaint"
to "compliant."
Motion by Goodrich, Seconded by Bukkila, to approve the October 2, 2018 Regular meeting
minutes as indicated above. Motion carried unanimously.
CONSENT ITEMS
Item 2 Approve Payment of Claims
Item 3 Approve State of Minnesota Grant Contract/Andover Station North Trail Connection/l8-
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Item 4 Approve Surface Water Management Plan Amendment 16-39C
Item 5 Order Improvement/Order Plans & Specs/18-39/Lift Station 410 Improvements (See
Resolution R075-18)
Item 6 Order Improvement/Order Plans & Specs/Approve Plans & Specs/18-41/Coon Creek
Trunk Sewer By -Pass (See Resolution R076-18)
Item 7 Approve Quit Claim Deeds for Trail Construction/17-44/Crosstown Blvd. NW Overlay
Motion by Holthus, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
unanimously.
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT
Commander Paul Lenzmeier gave the monthly Sheriff's Report. They responded to 1,267 calls in
September. There was a spike in vehicle thefts on the west side of the City. There are special
efforts going on to address this concern. Residents were encouraged to remove keys and garage
door openers from cars parked outside of homes at night.
Regular Andover City Council Meeting
Minutes —October 16, 2018
Page 5
HEARING TO CONSIDER ORDER OFABATEMENT — 4650147TH LANE NW
Mr. Janish presented a timeline of events regarding the matter of abatement related to outside
storage at an Andover residence.
6 Staff first received a complaint about this property on May 4, 2018. Shortly after the first
7 notification was sent to the property owner, the homeowner stopped in to the City offices to talk
8 over the issue and asked for an extension, which staff granted. The homeowner mentioned she
9 had some issues that would prevent her from cleaning up the property within the original
10 timeframe, so staff was lenient with the deadline. As time passed, staff observed an additional
1 I accumulation of exterior storage, which was documented in inspection photos.
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13 The second notification was sent on August 8, 2018. It was at this time the owner stated that they
14 had been cleaning in preparation for a garage sale and dates were mentioned. Meanwhile, more
15 exterior storage accumulated on the property.
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17 A legal letter was sent on August 27, 2018 stating the homeowner had 10 days to clean up the
18 property or fines/abatement would occur. The deadline came and went with no resolution. After
19 the deadline, staff contacted outside sources to assist in resolving the exterior storage issues. These
20 outside sources/agencies helped with an estate sale on October 1, 2018 and now the property owner
21 continues to clean up the property. Due to the past notices, staff would like the opportunity to
22 perform an abatement of the exterior storage if deemed necessary.
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24 City Code 12-13-3 states: Residential Districts: All materials and equipment not stored within a
25 building must be fully screened (as outlined in Section 12-13-5) so as not to be visible from
26 adjoining properties, except for the following (Amended Ord. 380, 4/ 21/ 09): City Code 12-3-5
27 states: Exterior Storage: Screening from residential properties and public streets as visible from
28 ground level shall be provided with an architecturally compatible opaque fence with a minimum
29 height of six feet as measured from the surface of the exterior storage area. Plant material shall be
30 provided on the outside of the fence for aesthetic appeal. Additional fence height and/or berming
31 shall be required if a six-foot fence would not block direct vision of the exterior storage. (Amended
32 Ord. 380, 4/ 21/ 09).
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34 Review Criteria City Code 4-1-4 states: General Abatement: Whenever an enforcement officer
35 determines that a public nuisance is being maintained or exists on the premises in the city, the
36 officer shall notify, in writing, the owner and occupant of the premises of such fact and order that
37 such nuisance be terminated and abated. The notice shall be served in person or by mail, and as
38 to an absentee owner, addressed to the last known address of the owner. If the property is
39 unoccupied and the owner is unknown, the notice may be served by posting of the notice on the
40 premises upon which the nuisance is located. The notice shall describe the nuisance and the actions
41 required to abate the nuisance and the time limit within which the nuisance must be abated. Such
42 time limit shall be reasonable under the circumstances, but shall not be less than ten (10) days after
43 service of the notice. If the notice is not complied with within the time specified, the enforcement
44 officer shall report that fact forthwith to the City Council. Thereafter, the City Council, after notice
Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 6
1 and hearing, may cause or direct such action as is necessary to be taken to abate the nuisance
2 including, but not limited to, authorizing the initiation of district court action to enforcement any
3 abatement orders issued by the City Council.
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If the abatement request is approved, our City Attorney will work to get a court order to have the
ability to remove the items from the property. After that, City staff will work with our contracted
abatement company, Twin Cities Property Maintenance to remove the items from the property and
have it placed in a storage facility with all costs levied toward the offending property. Staff
requested that the Council adopt the resolution, inferring that a property abatement is needed to
resolve the exterior storage issue at 4650 147`h Lane NW.
Motion by Bukkila, Seconded by Goodrich, to open the public hearing at 8:00 p.m. Motion carried
unanimously.
Mayor Trude inquired if the property was clean today and then asked the homeowner if they
understood the process. The homeowner described the items that still remained in her yard,
asserting that they were permittable. The resident shared that she had disabilities that got in the
way of progress on cleaning up the property. She stated the stress and harassment has extended
the clean-up process. She described other personal hardships including vandalism suffered due to
a long-term renter at her property. Staff offered to help find people in the community willing to
help and then complete the required tasks. Mr. Dickinson explained once the City goes on the
property, then the resident will be charged for all the costs of clean up. Mayor Trude said that she
was sorry for all that the resident has gone through. She said the Council is standing in the shoes
of all of her neighbors. The Council wants to keep the City to a standard, per the City Code.
Mr. Dickinson said the resident has time to comply with City Code. By [the Council] ordering it,
staff can pull back on the process. Mr. Janish displayed pictures from that day's inspection.
Mayor Trude asked about holding the matter over until the first meeting in November. Mr.
Dickinson encouraged the Council to keep it moving because November could be in the heart of
the winter and items could get frozen into the ground. The proposed resolution gives time for the
resident to get into compliance and if the homeowner makes corrections, the process stops.
Councilmember Bukkila stated she is willing to move the resolution because of impending winter
weather and the ability to only take action twice per month at scheduled City Council meetings.
Mr. Baumgartner confirmed the resolution does give the resident additional time and said that he
"was not unsympathetic". His difficulty was the notification was initially in May, and the concerns
were not addressed by the resident, but were added to and there were several letters sent. Due to
the time of the year, delaying would complicate matters. He believed that 30 days should not be
a problem for the resident and then the abatement would not go forward. Mayor Trude noted the
property owner will have more time and this resolution will address concerns of neighbors. Mr.
Dickinson stated staff waited to the last possible minute and felt the Council needed to act at this
meeting.
Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 7
Motion by Bukkila, Seconded by Knight, to approve Resolution No. R077-18, declaring the
abatement of exterior storage at 4650 147th Lane NW. Motion carried unanimously.
4 INITIATE PROCESS CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF
5 BONDS IN CONNECTION WITH THE PUBLIC WORKS FACILITIES EXPANSION
7 The City Council is requested to schedule a Public Hearing to give the public the opportunity to
8 comment on Council's intention to issue general obligation capital improvement plan bonds in
9 connection with the Public Works Facilities Expansion.
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11 A publication will be in the Anoka Union noticing a public hearing will be conducted by the City
12 Council of the City of Andover, Minnesota on Wednesday, November 7, 2018 at 7: 00 p.m. The
13 City Council will be asked to approve the resolution to schedule a public hearing for issuance of
14 bonds in connection with the Public Works Facilities Expansion.
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16 Mr. Dickinson recommended moving forward at this time due to interest rates increasing.
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18 This matter has been in the planning process since the early 2000s. There has been more active
19 work on the planning in the last 4 years. Remaining buildings will continue to be used as long as
20 they are able to be used. The possession of the property will occur in December of this year.
21 Purple Park and traffic safety issues will be addressed. These are all parts of the City's Master
22 Plan.
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24 Motion by Knight, Seconded by Bukkila, to initiate a process calling for a public hearing on the
25 issuance of bonds in connection with the Public Works facilities expansion. Motion carried
26 unanimously. (See Resolution R078-18)
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28 ADMINISTRATOR'S REPORT
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30 City Staff updated the Council on the administration and city department activities, legislative
31 updates, updates on development/CIP projects, and meeting reminders/community events.
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33 (Mr. Dickinson) Mr. Dickinson has been working on budgeting and finances. He has also
34 attended Youth First and North Metro Mayors meetings. In addition, he has been involved in
35 community development and capital improvement work. Points of interest include acquiring the
36 last property at the Crosstown Boulevard and Nightingale Street intersection. There will be a
37 controlled burn there on October 28th for training purposes for public safety workers.
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39 (Mr. Janish) Mr. Janish has been working on the Comprehensive Plan revisions with the
40 Planning & Zoning Commission. There will be an open house for the City Council and the
41 community in the future. The Petersen Farms development is progressing. As it relates to the
42 Northern Natural Gas property, the County will not allow for landscaping along the roadway, so
43 staff pursued additional screening. The issue is the fence is too close to the right-of-way. There
44 has been a push to get projects approved before the winter season. A couple of plats have been
Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 8
1 coming through so there will be lots available in the spring for new home construction.
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3 Councilmember Knight asked about the number of new homes by the end of the year. Mr.
4 Dickinson thought there would be new homes in the 50s in the City in 2018.
6 DISCUSS COMMUNITY CENTER REFERENDUM
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8 Mayor Trude asked Mr. Dickinson to explain about costs for a special election. He stated special
9 election costs in recent years were $25,000 - $30,000 for a special election. A referendum would
10 require a specific dollar amount for the building project. A range can be provided, but generally
11 one needs to know the costs that would be "not more than." This would be a challenge at this
12 point in the process. The current dollar target is $16.7 - $17M, but the City could still add some
13 dollars from the operational side. Staff is working with the architect and construction engineer
14 on some challenges inherent to adding to the existing building. There is also a challenge to get
15 like -quality to the current facility in the new construction. Mr. Dickinson expressed he would
16 like to see a budget and hard numbers, with a contingency, if there was a referendum. To do a
17 vote, it needs to be at the right time of the year. A targeted time would need to be identified.
18 There would need to be a budget, tax impact, time for the vote and then the best information
19 possible to get the residents prepared to vote. Mr. Dickinson would need 4 months to prepare for
20 a referendum and would miss the winter bidding window [with lower construction costs]. If the
21 work stays on the current pace, the project would go to bid in February. He would expect a rise
22 in costs if delayed, but this, of course, cannot be predicted. There is also the matter of
23 availability of the labor force for the project. The time schedule can be spread out over time, but
24 they would like to bid on the steel early. Steel is a volatile market.
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26 Mr. Butler thanked the Council for continuing the discussion both for and against [the
27 expansion] at previous meetings. He thinks there is some misunderstanding in the community
28 and believes there needs to be additional communication about the planning and input on the
29 Community Center expansion proposal to date. He is not "a fan" of a referendum and believes
30 elected officials are elected to make decisions. He stated those [community members] that have
31 been part of the process over the years were not notified of this agenda item ahead of time and
32 were currently out of town due to it being MEA and so they are unable to speak to it at this
33 meeting. He requested the Council not make any decision at the meeting tonight so there would
34 be due notice to residents [to contribute to the discussion].
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36 Councilmember Bukkila stated she believes they were "here tonight because of the impending
37 election." She went on to say that "going through the process it was never as big [of a dollar
38 amount] as it turned out to be ... the debt falling off was $14M and costs for the Public Works
39 building was at $9410M." She commented the economics have changed. The project went
40 through a series of meetings and items were added "to the list." She noted when you look at the
41 programing for the arena, the usage is minimal and the expenditure is not for the life safety of the
42 community. When examined in June, she asked for the participation list. She noted soccer and
43 hockey compete for the same scheduling time. She believes the feedback from the community
44 tells her that information can be overwhelming and residents are adamant that they want it. She
Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 9
I is "okay" with the non -athletic specific needs for the Community Center and believes that
2 feedback has been that the referendum is a good idea from both sides. She concluded by stating
3 "this is a want not a need" and she did not want antagonism around the funding part of this issue.
5 Councilmember Goodrich spoke in favor of a referendum because the project is "so far outside
6 of needs and is a want." He does not want to take away from some kids and give to other kids."
7 He ran for office on small government and he does not like "redistributing that kind of wealth."
8 He stated voting on something like this, not at the time of a general election, could sway the vote
9 as only supporters would come out to vote at a special election. Most people in the community
10 are not involved in the City's youth sporting associations and he would like to "go to the masses
11 to weigh in."
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13 Mayor Trude said it was an understatement in use referring to 400 kids using the hockey arena.
14 She noted none of the neighboring cities will sell arena space to Andover because of the
15 competitive nature of the sport. A dome was looked at for the Andover community in the past.
16 There are two sheets of ice as a standard at most facilities. Usage in March, April, and May
17 would be really full. The YMCA could use the arena space in the summer for youth programing.
18 There would be a year -around track on the second floor, to meet the needs of more people. She
19 also stated the City has less gym space than other schools in the area.
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21 Councilmember Holthus commented the City has a responsibility to meet the needs of the
22 community and the Community Center was a need originally. She has seen the effect that it has
23 had on the community. The facility is known across the metro area. The Community Center is
24 "bursting at the seams and parking is full." The schools are interested in paying to use the
25 additional space and even then, schools will still not have enough gym space. She is personally
26 interested in the teen center and senior center plans. She sees the addition as a need, not a want
27 for the community. More people are willing to pay $10 a month to meet the needs in the
28 community.
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30 Councilmember Knight said the City is "famous" due to the partnership with the City and the
31 YMCA. As a result, the community has 6 -year-olds to 60 -year-olds wanting to utilize the space.
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33 Councilmember Bukkila stated the costs to put up a referendum are minimal, compared to a
34 $17M project.
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36 Motion by Bukkila, Seconded by Goodrich to go forward with a referendum scheduled sometime
37 in the future.
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39 Mayor Trude spoke against the motion noting it would add $1.5M in costs and consequently
40 eliminate space from a project that people have been involved in for a long time. In the last
41 election "there was a lot about this." She has been getting a lot of support and questions about
42 the plans and the information was out in the community in June and July. She is concerned this
43 will deny children the space they need.
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Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 10
Councilmember Goodrich stated the cost of the election is worth it.
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3 Mr. Dickinson confirmed he believed a decision to go forward [with a decision about a
4 referendum] was ill advised at this specific meeting. He recommended the vote be put on a
5 future agenda, so residents interested can attend.
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7 Motion by Trude, Seconded by Knight, to table the motion on bringing a referendum to voters to
8 fund the Community Center expansion.
10 Mr. Baumgartner stated Council is able to direct staff. He urged caution in acting because the
11 agenda item was not published ahead of the meeting and the agenda item was added as a
12 discussion item. He went on to say "this Council has a history of affording the public to have an
13 opportunity to speak and there could be a challenge when the public was not notified." This
14 raises a concern with no clear guidance and a short -time to research matters."
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16 Mayor Trude asked if the motioner or second would like to withdraw, Councilmembers Bukkila
17 and Goodrich declined.
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19 RECESS & RECONVENE
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Mayor Trude recessed the regular City Council meeting at 9:04 p.m. for a legal review of
parliamentary procedure. The City Council reconvened at 9:24 p.m.
Mr. Baumgartner clarified once a motion is made it is considered a main motion, per Roberts
Rules a subsidiary motion takes precedent over a main motion, and in this case, the motion to
table takes precedent.
ADJOURNMENT
Motion by Holthus, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:26 p.m.
Respectfully submitted,
Marlene White, Recording Secretary
Regular Andover City Council Meeting
Minutes — October 16, 2018
Page 11
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REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — OCTOBER 16, 2018
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TABLE OF CONTENTS
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PLEDGE OF ALLEGIANCE.........................................................................................................
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PRESENTATION OF BADGES — FIRE DEPARTMENT...........................................................
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RESIDENT FORUM......................................................................................................................
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AGENDA APPROVAL..................................................................................................................
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APPROVAL OF MINUTES...........................................................................................................
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CONSENT ITEMS.........................................................................................................................
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Item 2 Approve Payment of Claims............................................................................................
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Item 3 Approve State of Minnesota Grant Contract/Andover Station North Trail
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Connection/18-34.......................................................................................................................4
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Item 4 Approve Surface Water Management Plan Amendment 16-39C ....................................
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Item 5 Order Improvement/Order Plans & Specs/18-39/Lift Station #10 Improvements (R075-
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18)..........................................................................................................................................4
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Item 6 Order Improvement/Order Plans & Specs/Approve Plans & Specs/18-41/Coon Creek
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Trunk Sewer By -Pass (R076-18)...............................................................................................
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Item 7 Approve Quit Claim Deeds for Trail Construction/17-44/Crosstown Blvd. NW Overlay
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ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................
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HEARING TO CONSIDER ORDER OF ABATEMENT — 4650 147TH LANE NW (11077-18)
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INITIATE PROCESS CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF
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BONDS IN CONNECTION WITH THE PUBLIC WORKS FACILITIES EXPANSION
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(R078-18)...................................................................................................................................
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ADMINISTRATOR'S REPORT....................................................................................................
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(Mr. Dickinson)...........................................................................................................................
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(Mr. Janish).................................................................................................................................
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DISCUSS COMMUNITY CENTER............................................................................................
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RECESS........................................................................................................................................10
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RECONVENE..............................................................................................................................
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ADJOURNMENT.........................................................................................................................10
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REGULAR ANDOVER CITY COUNCIL MEETING — NOVEMBMER 7, 2018
MINUTES
The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie
Trude, November 7, 2018, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Mike Knight, Sheri Bukkila, and James Goodrich
APPROVAL OF MINUTES
October 9, 2018, Special Meeting: Correct as amended.
)ver Fire
sociation
Motion
Mayor Trude requested the following amendments to the October 9, 2018, City Council Special
Meeting minutes:
Page 7 line 33 - replace "spike" with "peak"
Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 2
1 Page 10, line 8 - Mr. Butler is introduced as "Vice Chair of the Community Center
2 Advisory Commission"; and lines 14 and 16 should also reflect this.
3
4 Motion by Goodrich, Seconded by Knight, to approve the October 9, 2018 Special Meeting
5 minutes as amended. Motion carried unanimously.
6
7 October 23, 2018, Workshop Meeting: Correct as written.
8
9 Motion by Goodrich, Seconded by Knight, to approve the October 23, 2018 Workshop meeting
10 minutes as presented. Motion carried unanimously.
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12 CONSENT ITEMS
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14 Item 2 Approve Payment of Claims
15 Item 3 Accept Contribution/North Metro Soccer Association/Andover Community Center (See
16 Resolution R079-18)
17 Item 4 Approve GIS Contract
18 Item 4a Approve Demolition Quote from Sauter & Sons
19 Item 4b Accept Contribution/Andover Youth Hockey Association/Andover Community Center
20 (See Resolution R086-18)
21
22 Motion by Knight, Seconded by Bukkila, to approve the Consent Agenda as amended. Motion
23 carried unanimously.
24
25 PUBLIC HEARING — 2018 DELINQUENT SERVICE CHARGES
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27 City Administrator Dickinson presented the staff report, stating City Code allows for collection of
28 assessments following procedures outlined in State Statute 429. Written notification has been sent
29 to residents. The resolution specifies that assessments will be certified with Anoka County on
30 November 8, 2018. Residents may pay the full balance at that time, or it will be processed on their
31 property taxes. A public hearing is required on this issue, and City staff is committed to working
32 with residents who have comments or objections.
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34 Mr. Dickinson stated the total delinquent service charges totaled $320,142.73 when the process
35 began on September 26, 2018. A total of $60,901.93 has been collected, leaving a balance of
36 $259,240.80. The City will hold these charges until they are certified with Anoka County.
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38 Mr. Dickinson stated City Council approval is requested to certify assessments with Anoka
39 County.
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41 Motion by Bukkila, Seconded by Knight, to open the public hearing at 7:09 p.m. Motion carried
42 unanimously.
43
44 There were no comments.
Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 3
1 Motion by Bukkila, Seconded by Knight, to close the public hearing at 7:10 p.m. Motion carried
2 unanimously.
3
4 Motion by Bukkila, Seconded by Knight, to Adopt the Assessment Roll for the Certification of
5 Delinquent Sewer, Water, Storm Sewer, Street Lighting Charges, False Alarm Fines, Tree
6 Removal, Mowing Fees, and/or Miscellaneous Abatement Fees. Motion carried unanimously.
7 (See Resolution R080-18)
8
9 PUBLIC HEARING — PRELIMINARY APPROVAL ON THE ISSUANCE OF GENERAL
10 OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND ADOPTING THE
11 CAPITAL IMPROVEMENT PLAN IN CONNECTION WITH THE PUBLIC WORKS
12 FACILITIES EXPANSION
13
14 Mr. Dickinson presented the staff report, and stated a public hearing is required by State Statute.
15 He introduced Todd Hagen of Ehlers, Inc. and invited him to address the City Council. Mr. Hagen
16 reviewed the City's Capital Improvement Plan (CIP), including financing of the proposed Public
17 Works facilities. He added State Statute requires this review process for consideration of these
18 types of bonds. He noted the CIP has been provided for the City Council's review and approval
19 is sought for the proposed resolution.
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21 Mayor Trude asked how the bond market looks. Mr. Hagen stated the stock market rallied after
22 yesterday's election, and the bond market is based on supply of bonds in the market. He added
23 interest rates are slightly increased, so refinancings are not currently feasible, but rates are still
24 favorable. He noted it is beneficial for the City of Andover to complete this process in 2018.
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26 Mr. Dickinson agreed, adding this issue is being presented to the City Council as interest rates
27 could potentially increase in January 2019 and to take advantage of bank qualification on the
28 bonds.
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30 Motion by Knight, Seconded by Bukkila, to open the public hearing at 7:18 p.m. Motion carried
31 unanimously.
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33 There were no comments.
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35 Motion by Goodrich, Seconded by Knight, to close the public hearing at 7:19 p.m. Motion
36 carried unanimously.
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38 Motion by Bukkila, Seconded by Knight, to Approve Preliminary Approval on the Issuance of
39 General Obligation Capital Improvement Plan Bonds and Adopt the Capital Improvement Plan
40 in connection with the Public Works Facilities Expansion. Motion carried unanimously. (See
41 Resolution R082-18)
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43 CALL FOR THE SALE OF BONDS /EHLERS & ASSOCIATES
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Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 4
1 Mr. Hagen reviewed this issue, stating this resolution will set the bond sale date and authorize
2 Ehlers, Inc. to sell it competitively into the market on December 18, 2018, with completion of sale
3 in 2018. The City maintains a Double A Plus credit rating.
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5 Mr. Dickinson stated the sale of bonds will support construction of the proposed Public Works
6 facility and relocation of gas pumps currently near the walking trail and between all the schools.
7 He added the new facility will provide safe and secure space for maintenance and storage of City
8 equipment as well as a safe work environment for Public Works staff. He noted the proposed
9 plans will be available on the City website.
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11 Motion by Goodrich, Seconded by Knight, to Approve Resolution No. R081-18 Providing for the
12 Sale of $10,000,000 General Obligation Capital Improvement Plan Bonds, Series 2018A. Motion
13 carried unanimously.
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15 PUBLIC HEARING — 2019-2023 CAPITAL IMPROVEMENT PLAN
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17 Mr. Dickinson presented the staff report, stating the City's 204 -page Capital Improvement Plan
18 (CIP) document will be available for review on the City website and in the lobby of City Hall. He
19 added the CIP process is highly regarded by bond rating companies. He noted it is an indicator of
20 community improvements and long-range planning consideration, review of possible project
21 financing opportunities, and potential CIP bond improvement opportunities.
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23 Mr. Dickinson stated the City Council is requested to hold a public hearing to give the public an
24 opportunity to comment on the proposed 2019-2023 Capital Improvement Plan (CIP). Notice of
25 tonight's public hearing was published in the Anoka Union Herald. The current CIP includes
26 potential projects for 2019: community center expansion, facilities management, street
27 reconstruction, fire safety, the City's water fund, emergency management, parks projects and
28 election equipment.
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30 Mayor Trude stated the Road and Bridge Fund appendix is a good example of forward planning
31 and the processes for reviewing budgets, additional planning, and reducing expenses. Mr.
32 Dickinson agreed, adding the Road and Bridge Fund also produces the most money in any given
33 year.
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35 Mr. Dickinson stated 2019 projects reviewed in the CIP include new roads and road reconstruction
36 projects that qualify for Minnesota State Aid funding.
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38 Mr. Berkowitz stated these projects include the Veterans Memorial Boulevard connection from
39 Nightingale Street NW to Tower Drive NW; University Avenue reconstruction from Andover
40 Boulevard to 157th Avenue NW; overlay on Crooked Lake Boulevard south of Bunker Lake
41 Boulevard; and the City's contribution to the Hanson Boulevard reconstruction project.
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43 Mayor Trude asked whether the Fire Department is well-equipped. Mr. Dickinson confirmed that
44 fire equipment has been replaced and updated, and fire funding is not tied to the bonding issuance.
Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 5
1 Mr. Dickinson stated the CIP includes funds set aside for natural disasters. He added guidelines
2 are included in the Capital Plan related to operations and utilities.
4 Motion by Goodrich, Seconded by Knight, to open the public hearing at 7:47 p.m. Motion carried
5 unanimously.
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7 There were no comments.
9 Motion by Goodrich, Seconded by Knight, to close the public hearing at 7:48 p.m. Motion carried
10 unanimously.
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12 Mr. Dickinson presented a depiction of the proposed maintenance facility for the City Council's
13 review, showing the most recent elevation.
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15 Councilmember Goodrich re -iterated that the CIP document provides direction but requires further
16 review, consideration and approval.
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18 Mayor Trude stated strategic long-term planning is the most important Council initiative. She re -
19 iterated that the CIP is a planning document.
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21 Motion by Goodrich, Seconded by Knight, to Approve Resolution No. R083-18 adopting the
22 2019-2023 Capital Improvement Plan. Motion carried unanimously.
23
24 PUBLIC HEARING — ADOPT ASSESSMENT ROLL/ 18-212018 STREET
25 RECONSTRUCTION & 18 -111143RD AVENUE NW RECONSTRUCTION
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27 Mr. Berkowitz presented the staff report, stating City Council consideration is requested for a
28 public hearing and adoption of the assessment roll for 2018 street reconstruction projects west of
29 Round Lake Boulevard and north of 143`d Avenue NW. Neighborhood meetings were held in
30 November 2017 to review project details, and public hearings early in 2018 followed by summer
31 construction. According to the City's Roadway Reconstruction Assessment Policy, 25% of the
32 total project costs for a standard section will be assessed to the benefiting properties.
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34 Mr. Berkowitz described the three separate assessment amounts were determined based on actual
35 project costs: the standard street reconstruction; the areas with the mill and overlay of newer
36 pavement; and, a deferred assessment for the cost of water main service stubs for properties along
37 143`d Avenue NW adjacent to the trunk water main extension. He noted the property owners of
38 14299 Underclift Street NW and 14299 Vintage Street NW had submitted letters after the
39 feasibility report was approved that they were not interested in a water stub to their properties.
40 Residents will be notified of the assessment roll by mail and have 30 days to pay the balance with
41 no interest.
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43 Motion by Knight, Seconded by Bukkila, to open the public hearing at 8:03 p.m. Motion carried
44 unanimously.
Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 6
1 There were no comments.
2
3 Motion by Goodrich, Seconded by Knight, to close the public hearing at 8:04 p.m. Motion carried
4 unanimously.
Motion by Bukkila, Seconded by Goodrich, to Approve Resolution No. R084-18 Adopting the
Assessment Roll for the Improvement Project Nos. 18-2, 2017 Street Reconstruction, and 18-11,
143`d Avenue NW Reconstruction. Motion carried unanimously.
10 PUBLIC HEARING — ADOPT ASSESSMENT ROLL / 17-44 / CROSSTOWN BOULEVARD
11 NW OVERLAY
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13 Mr. Berkowitz reviewed this item, stating an overlay is proposed for Crosstown Boulevard NW
14 from Hanson Boulevard to 157`h Avenue NW, and then north to Constance Boulevard. He added
15 the proposed overlay will extend the life of the roadway by 15 years.
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17 Mayor Trude stated many residents have expressed their approval of improvements, including
18 bypass lanes, that have already been completed. She added there has been concern about the lack
19 of a bypass lane at Bluebird Street NW.
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21 Mr. Berkowitz stated bypass lanes were constructed at Yellow Pine Street NW and Avocet Street
22 NW with Council approval. He added a bypass lane was not considered for Bluebird Street NW
23 as potential development there could require more extensive improvements to the intersection,
24 which can become very congested.
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26 Councilmember Goodrich asked whether the City will pay for the bypass lane and turn lane
27 portions of the project.
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29 Mr. Berkowitz stated the final numbers have not been reviewed. He added the estimated project
30 cost is $ 812,494.84. He noted the assessment portion is proposed for 17 properties but 19
31 assessment units, and the rate under consideration is $1,800 over a 5 -year period, or less than 25%,
32 which is the City's policy for assessments.
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34 Mr. Berkowitz stated assessed residents will receive a letter from the City Clerk. Residents may
35 pay the full assessment within 30 days, or it will be certified to their Anoka County property tax
36 from 2019-2023.
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38 Motion by Knight, Seconded by Bukkila, to open the public hearing at 8:13 p.m. Motion carried
39 unanimously.
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41 Twila Hauck, 14810 Palm Street NW, asked how many properties will be assessed. Mr. Berkowitz
42 stated 18 properties will be assessed.
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44 Motion by Goodrich, Seconded by Bukkila, to close the public hearing at 8:14 p.m. Motion carried
Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 7
1 unanimously.
2
3 Motion by Bukkila, Seconded by Goodrich, to Approve Resolution No. R085-18 Adopting the
4 Assessment Roll for the Improvement of Project 17-44, Crosstown Boulevard NW Overlay.
5 Motion carried unanimously.
6
7 DISCUSS PUBLIC INFORMATIONSESSION(S)/COMMMUNITY CENTER EXPANSION
8 PROJECT
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10 Mr. Dickinson requested City Council feedback and comment on the potential scheduling of public
11 information sessions related to the Community Center expansion. He added City Staff has been
12 directed to work with the designers and engineers to prepare bid documents, with a targeted amount
13 of $100 or less annual property tax increase on a home valued at $250,000, which would yield a
14 budget of approximately $16.8 million. He noted the process has been moving forward slowly.
15
16 Mayor Trude asked whether December 2018 is too soon for an information session. Mr. Dickinson
17 stated information could be available and ready for presentation by the 2"d week in December.
18
19 Councilmember Knight asked whether there is a venue that would be better than City Hall.
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21 Mr. Dickinson stated the High School auditorium is a large venue, but it is usually booked.
22
23 Councilmember Bukkila stated December is a very busy month. She requested that the two
24 proposed meetings be scheduled on different days of the week and times of the day to
25 accommodate more residents. Mayor Trude agreed.
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27 Mr. Dickinson agreed to work on an informational presentation and finding an appropriate venue.
28 He added an Open House forum could include a presentation and Question & Answer session.
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30 Councilmember Bukkila stressed the importance of making the information public.
31 Councilmember Knight agreed. Mr. Dickinson stated the meeting details can be posted on an
32 electronic sign as well as other locations on Hanson Boulevard and Crosstown Boulevard, on the
33 City website, and the Cable TV channel.
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35 Mayor Trude requested the Community Center Advisory Commission should be involved in the
36 planning as they have been leaders on this project. She requested this information be
37 communicated to Councilmember Holthus, who was absent from tonight's meeting due to a work -
38 related conflict.
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40 Jay Brozek, 14345 Quince Street NW, stated the meeting could be held at the Community Center
41 so residents can see firsthand the activities and events that go on there.
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43 Erick Sutherland, Community Center Facility Manager, stated all event spaces at the Community
44 Center are fully booked in December 2018 and January 2019. He agreed, however, it is a great
Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 8
idea.
Mr. Dickinson stated the Bunker Activity Center or the Sheriff's Station are also possible meeting
venues. Councilmember Bukkila stated Andover High School has spaces that can accommodate
large numbers of people.
7 Ryan Winge, 15946 Vintage Street NW, stated information regarding a public information meeting
8 should have to be provided to residents prior to the setting of referendum discussion at the
9 November 27, 2018 meeting, so they can attend the meeting.
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11 Mr. Dickinson stated City Staff are preparing documents for this referendum -based project, but a
12 staff report is not available yet.
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14 Mr. Winge asked whether the total project cost includes a contingency fund. Mr. Dickinson stated
15 construction and architectural contingency amounts have been identified based on the proposed
16 budget. He added a percentage for escalation was included in the project total, which could be
17 categorized as a contingency. He noted it is a project goal to include a contingency fund in the
18 project estimate.
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20 Mayor Trude stated the minutes of the October 9, 2018, City Council Special Meeting, at which
21 this issue was discussed, were approved at tonight's meeting and will be posted online within a
22 few days. She added this is an ongoing process.
23
24 SCHEDULE EDA MEETING
25
26 Mr. Dickinson requested the Council schedule a meeting of the Economic Development Authority
27 (EDA) to discuss topics as detailed in the staff report.
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29 Motion by Knight, Seconded by Goodrich, to schedule an EDA Meeting on November 20, 2018,
30 at 6:00 p.m. Motion carried unanimously.
31
32 Mr. Dickinson stated City Staff is requesting a short meeting be scheduled related to certification
33 of election results.
34
35 Motion by Goodrich, Seconded by Knight, to schedule an Election Results Canvassing meeting
36 on November 13, 2018, at 4:00 p.m. Motion carried unanimously.
37
38 Mayor Trude requested a call or email reminder from City Staff regarding this meeting the day of.
39 Mr. Dickinson agreed.
40
41 ADMINISTRATOR'S REPORT
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43 (General Election) Mr. Dickinson stated City Staff did a fantastic job leading up to the recent
44 General Election, handling absentee voting and the early voting process. He recognized City Staff
Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 9
1 for their contributions: Deputy City Clerk Michelle Hartner; Administrative Assistant Anne
2 Heppell; Human Resources Manager Dana Makinen; Receptionist Stefanie Moseley; Public
3 Works Administrative Assistant Barb Wells; Planning Administrative Assistant Brenda Holmer;
4 Brenda Fildes from Finance; Recycling Coordinator Sarah Morgan; and Receptionist Marypat
5 Nugent. He thanked the Public Works Department for all their hard work in preparing the polling
6 locations.
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8 (Work Tasks) Mr. Dickinson stated City Staff has been busy with City dudget-related issues, CIP
9 updates, preparation for year end, and employee reviews. He added health insurance benefit plans
10 have been negotiated and will be presented to City Staff within a few weeks. He reviewed the
11 City's bond call process with Standard & Poor's.
12
13 (Upcoming Meetings) Mr. Dickinson stated he serves on the Executive Committee of Youth First.
14 He added a meeting is planned with the North Metro Mayor's Association, and he will provide an
15 agenda to the Councilmembers.
16
17 (Maintenance Facility Project) Mr. Berkowitz gave a review of the proposed maintenance facility
18 project. City Staff recently provided comments to the architect and civil engineers regarding the
19 commercial site plan review, and a full building plan was submitted with bids tentatively set for
20 January 22, 2018.
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22 (Proposed Plats) Mr. Berkowitz stated 6 plat projects are currently being reviewed by City Staff.
23 He added these projects are a combination of urban and rural plats. He noted the CIP document,
24 containing details on all ongoing and proposed projects, will be available on the City's website
25 soon.
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27 (Trail Projects) Mr. Berkowitz stated trail design projects are planned from Andover Station
28 through Kensington 7th Addition, as well as Kelsey Round Lake Park. He added MSA projects
29 will be addressed in 2019.
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31 Mayor Trude expressed her appreciation of the Public Works facility project process, which
32 involved input and feedback from Public Works employees who will be using the building daily.
33
34 Mayor Trude asked whether roads near the new Preserve at Petersen Farms are complete. Mr.
35 Berkowitz confirmed this.
36
37 (Update on 1681h Avenue to The Preserve at Petersen Farms) Councilmember Goodrich
38 requested an update on the connection from 168th Avenue to The Preserve at Petersen Farms. Mr.
39 Berkowitz confirmed that connection is complete, and he encouraged the City Council to go there
40 and see the completed project. He added the plat will be recorded in November 2018.
41
42 (Update on Fast Food Restaurants) Mayor Trude asked for an update on the two fast food
43 restaurants that were looking for parcels. Mr. Dickinson stated they have not located parcels.
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Regular Andover City Council Meeting
Minutes —November 7, 2018
Page 10
MAYORICOUNCIL INPUT
(Trick -or Treaters) Mayor Trude stated a resident commented to her after Halloween that trick -
or -treaters were respectful and polite, and asked her to pass that comment along to the City
Council.
(The Farmstead Bake Sale) Mayor Trude stated The Farmstead is having a Lefse Bake Sale on
Saturday, November 10, 2018, from 9:30 a.m. — 12:00 p.m. The general public is welcome to
attend the sale, which is a fundraiser for The Farmstead's life enrichment programs.
(Crooked Lake Area Association) Mayor Trude stated Crooked Lake Area Association has been
recognized for their efforts to control invasive species. She added they have contacted the City
Administration to express their appreciation for the City's contributions to their efforts.
(Anoka County Joint Law Enforcement Council) Mayor Trude stated the Anoka County Joint
Law Enforcement Council, of which she is Chair, meets quarterly with Anoka County Law
Enforcement leadership. She reviewed a 9-1-1 "push -out" initiative, through which first
responders receive a text notification if they are within 400 feet of an emergency situation. She
noted Anoka County Law Enforcement has purchased this mobile application and have expressed
their intention to move forward with its implementation.
ADJOURNMENT
Motion by Knight, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:00 p.m.
Respectfully submitted,
Mary Mullen, Recording Secretary
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES —NOVEMBER 7, 2018
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE.........................................................................................................
1
RESIDENTFORUM......................................................................................................................
1
AGENDA APPROVAL..................................................................................................................
1
APPROVAL OF MINUTES...........................................................................................................
1
CONSENTITEMS.........................................................................................................................
2
Item 2 Approve Payment of Claims............................................................................................
2
Item 3 Accept Contribution/North Metro Soccer Association/Andover Community
Center
(R079-18).............................................................. ........i .................................................
2
Item4 Approve GIS Contract......................................................................................................
2
Item 4a Approve Demolition Quote from Sauter & Sons ....... ...............................................
2
Item 4b Accept Contribution/Andover Youth Hockey Association/Andover Community Center
(R086-18) .............................................. ......... ......... ......... -................................
2
PUBLIC HEARING 2018 DELINQUENT SERVICE CHARGES(R080-18).............................
2
PUBLIC HEARING PRELIMINARY APPROVAL ON THE ISSUANCE OF
-GENERAL
OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND ADOPTING
THE
CAPITAL IMPROVEMENT PLAN IN CONNECTION WITH THE PUBLIC WORKS
FACILITIES EXPANSION (R082-18)_.. . ......... .......•......................................................
3
CALL FOR THE SALE OF BONDS / EHLERS & ASSOCIATES(R08 1 -18) .............................
3
PUBLIC HEARING 2019-2023 CAPITAL IMPROVEMENT PLAN(R083-18)........................
4
PUBLIC HEARING ADOPT
ASSESSMENT ROLL/ 18-2/2018 STREET
RECONSTRUCTION &
18-11/143 AVENUE NW RECONSTRUCTION (R084-18).......
5
PUBLIC HEARING ADOPT ASSESSMENT ROLL/17-44/CROSSTOWN BOULEVARD NW
OVERLAY(R085-18) .••....... ......................................................................................
6
DISCUSS PUBLIC INFORMATION SESSION(S)'/ COMMMUNITY CENTER EXPANSION
PROJECT' ...... ... ........ .......1. ......... ...............................................................
7
SCHEDULE EDA MEETING ... ......... .....r:.................................................................
8
ADMINISTRATOR'S REPORT...................................................................................................
8
(General Election) .... ......................................................................................................
8
(Work Tasks) ......... ........ .......................................................................................
9
(Upcoming Meetings) ........;.............................................................................................
9
(Maintenance Facility Project)._'.............................................................................................
9
(Proposed Plats) ........................ .............................................................................................
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(Trail Projects) ......... ......................................................................................................
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(Update on 168`h Avenue to The Preserve at Petersen Farms) ...................................................
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(Update on Fast Food Restaurants).............................................................................................
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MAYOR/COUNCIL INPUT........................................................................................................
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(Trick-or-Treaters)....................................................................................................................
10
(The Farmstead Bake Sale).......................................................................................................
10
(Crooked Lake Area Association)............................................................................................
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(Anoka County Joint Law Enforcement Council)....................................................................
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ADJOURNMENT.........................................................................................................................
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SPECIAL ANDOVER CITY COUNCIL MEETING —NOVEMBER 13, 2018
MINUTES
The Special Meeting of the Andover City Council was
November 13, 2018, 4:01 p.m., at the Andover City
Andover, Minnesota.
Councilmembers Present:
Councilmembers Absent:
Also Present:
Jim Goodrich, V
Sheri Bukkila
City Administrat
CANVAS RESULTS FROM GEA
Mr. Dickinson indicated Council is
elected for Andover Offices:
Mayor — Julie Trude (two-year tern
Councilmembers — Jamie Barthel a
Motion by Holthus, Seconded by G
of the General Election of Novembi
OTHER BUSINESS
Mr. Dickinson stated per direction j
informational meetings regarding tk
scheduled:
order by Mayor Julie Trude,
Crosstown Boulevard NW,
Knight
VEMBER 6, 2018
.ed to approve the resolution certifying those that were
rie Holthus (four-year term)
i adopting resolution R087-18 canvassing the results
18. Motion carried 4 ayes and 1 absent (Bukkila).
im the City Council to provide meeting dates for public
Community Center expansion, the following have been
December 12, 2018 at the Community Center Field House
December 17, 2018 at City Hall.
The agenda for both meetings will be as follows:
5:30 p.m. open house
6:00 p.m. presentation
6:30 p.m. questions and answers
The open house will then resume until 7:30 p.m.
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Andover City Council Special Meeting
Minutes —November 13, 2018
Page 2
Mr. Dickinson continued the architect and construction manager for the project will be on hand
to answer questions.
Councilmember Knight asked how the public will be informed of the meetings. Mr. Dickinson
replied a postcard mailing to each Andover household, social media and published in the local
paper.
The City Council concurred.
ADJOURNMENT
Motion by Holthus, Seconded by Goodrich, to adjourn. Motion carried 4 ayes and 1 absent
(Bukkila). The meeting adjourned at 4:06 p.m.
Respectfully submitted,
Michelle Harmer, Recording Secretary
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
Mayor and Councilmembers
CC:
Jim Dickinson, City Administra.
FROM:
Lee Brezinka, Finance Manager
SUBJECT:
Payment of Claims
DATE:
November 20, 2018
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $142,238.17 on disbursement edit lists #1—#2 from 11/05/18 to 11/09/18 have been issued and
released.
Claims totaling $134,814.43 on disbursement edit list #3 dated 11/20/18 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $277,052.60. Please note that
Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Y6� - ��
Lee Brezinka
Attachments: Check Proof Lists
Accounts Payable l
Computer Check Proof List by Vendor
User: BrendaF
Printed: 11/05/2018 - 2:50PM
Batch: 00405.11.2018
Invoice No Description Amount
Vendor:
InvCloud
InvoiceCloud
1405-2018_10
Oct 2018 IC Payment Transaction
Fee
190.00
1405-2018_10
Oct 20181C Payment Transaction
Fee
165.00
1405-2018_10
Oct 2018 IC Payment Transaction
Fee -
36.00
1405-2018_10
Oct 2018 IC Payment Transaction
Fee
16.75
Check Total:
407.75
Vendor:
St of MN
St of Minnesota
2017 Youth First Filing Fee
25.00
Check Total: 25.00
Total for Check Run: 432.75
Total of Number of Checks: 2
Payment Date Acct Number
Check Sequence: 1
11/05/2018 5100-48100-63010
11/05/2018 5200-48200-63010
11/05/2018 5300-48300-63010
11/05/2018 0101-43600-63010
Check Sequence: 2
11/05/2018 0101-49100-63905
Reference
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (11/05/2018 - 2:50 PM) Page 1
Accounts Payable
Computer Check Proof List by Vendor RrLYR
User: BrendaF
Printed: 11/09/2018 - 11:12AM
Batch: 00406.11.2018
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 3M
3M
Check Sequence: 1
ACE Enabled:
False
9402591691
Blue Electronic Crumble Film for Signs
301.50
11/09/2018
0101113300-61030
9402615111
TPM5 ECF Transfer Tape for Signs
675.00
11/09/2018
0101-43300-61030
9402625572
Misc. Supplies for Signs
2,053.91
11/09/2018
0101-43300-61030
Check Total:
3,030.41
Vendor: A-ISewer
A-1 Sewer Service
Check Sequence: 2
ACE Enabled:
False
Pumped & Cleaned Trap
200.00
11/09/2018
6100-48800-63010
Check Total:
200.00
Vendor: AceSolid
Ace Solid Waste, Inc.
Check Sequence; 3
ACH Enabled:
False
4326269
11/18 Commercial Waste & Recycling
430.71
11/09/2018
2130-44000-62020
4326269
11/18 Commercial Waste & Recycling
430.71
11/09/2018
2130-44100-62020
4332790
11/18 Rental Property Waste/Recycling
251.24
11/09/2018
4520-49300-62020
Check Total:
1,112.66
Vendor: ActPlast
Action Plastic Sales, Inc
Check Sequence: 4
ACE Enabled:
False
205142
Red 4Mil Bags
128.00
11/09/2018
5100-48100-61110
Check Total:
128.00
Vendor: AhnPlec
AIM Electronics, Inc.
Check Sequence: 5
ACE Enabled:
False
41299
AllSport 5000 Console
825.00
11/09/2018
0101-45000-61020
41366
Daktronics TI 2031 Locker Room Clock
4,255.00
11/09/2018
2130-44300-61020
Check Total:
5,080.00
Vendor: AmEnviro
Amazon Enviromental, Inc.
Check Sequence: 6
ACE Enabled:
False
1118014
Recycled Latex Paint
130.00
11/09/2018
0101-43100-61020
Check Total:
130.00
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 ANI) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: AnderEar
Earl F. Andersen, Inc.
0118926 -IN
Bare Aluminum Blanks for Street Signs
6,101.50
Check Total:
Vendor: AnkCo10
Anoka Cc Highway
Permit # 18-190
3037 Bunker Lake Blvd
Check Total:
Vendor: AnkCo02
Anoka Cc Property Tax Div
223224420007
Tax for Thorson Property
223224420007
Tax for Thorson Property
333224140023
Tax for 2542138th Ave NW
150.00
Check Total:
Vendor: AspenMil
Aspen Mills
219125
Leather Boots for M. Antigua
219126
Uniform for K. Demng
219127
Uniform for M. Holden
219478
Uniform for J. Squier
219479
Uniform for E. Leitschuh
219480
Uniform for T. Swanson
219481
Uniform for T. Swanson
219778
Uniform for C. Lewis
219779 `
Uniform for S. Nicholls
219780
Uniform for B. Larson
219781
Uniform for R. Sahlberg
221241
Uniform for P. Devaney
223491
Uniform for A. Birkholz
224890
Uniform for M. Antigua
225182
Uniform for D. Gray
225183
Uniform for H. Miller
225508
Uniform for J. Wallace
CM3555
Credit for Rubber Fire Boots
52.95
Check Total:
Vendor: BoyerTru
Boyer Trucks
823884
Sender for Unit #203
824151
Band Assy for Unit 4203
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 2
.
Check Sequence: 7
ACE Enabled: False
6,101.50
11/09/2018
01011+3300-61030
6,101.50
Check Sequence: 8
ACH Enabled: False
150.00
11/09/2018
5100-48100-63905
150.00
Check Sequence:9
ACE Enabled: False
640.67
11/09/2018
4120-49300-62035
640.68
11/09/2018
4110-49300-62035
2,201.66
11/09/2018
4501-49300-62035
3,483.01
Check Sequence: 10
ACH Enabled: False
125.00
11/09/2018
0101-42200-61305
52.95
11/09/2018
0101-42200-61305
52.95
11/09/2018
0101-42200-61305
52.95
11/09/2018
0101-42200-61305
52.95
11/09/2018
0101-42200-61305
49.00
11/09/2018
0101-42200-61305
52.95
11/09/2018
0101-42200-61305
52.95
11/09/2018
0101-42200-61305
70.50
11/09/2018
0101-42200-61305
70.50
11/09/2018
0101-42200-61305
70.50
11/09/2018
0101-42200-61305 .
39.95
11/09/2018
0101-42200-61305
14.85
11/09/2018
0101-42200-61305
18.85
11/09/2018
0101-42200-61305
103.45
11/09/2018
0101-42200-61305
46.50
11/09/2018
0101-42200-61305
194.50
11/09/2018
0101-42200-61305
-1,080.00
11/09/2018
0101-42200-61305
41.30
Check Sequence: I1
ACH Enabled: False
45.64
11/09/2018
6100-48800-61115
50.28
11/09/2018
6100-48800-61115
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 3
Check Total:
95.92
Vendor: BrockWhi
Brock White Company, LLC
Check Sequence: 12
ACH Enabled: False
12992302-00
Rent Crafco Patcher II
1,200.00
11/09/2018
4140-49300-62200
Check Total:
1,200.00
Vendor: CaliHms
Caliber Homes, Inc.
Check Sequence: 13
ACH Enabled: False
16619 -Escrow
16619 Wintergreen Street NW
2,500.00
11/09/2018
7200-00000-24204
16619-Insp Fee
16619 Wintergreen Street NW
-50.00
11/09/2018
0101-41600-54180
16641 -Escrow
16641 Xeon Street NW
2,500.00
11/09/2018
7200-00000-24204
16641 -Insp Fee
16641 Xeon Street NW
-50.00
11/09/2018
0101-41600-54180
Check Total:
4,900.00
Vendor: CampBarr
Campion, Barrow & Associates
Check Sequence: 14
ACH Enabled: False
021929
MN Public Safety - Fire Service Testing
425.00
11/09/2018
0101-42200-63010
Check Total:
425.00
Vendor: CarlsTab
Tabithah Carlson
Check Sequence: 15
ACH Enabled: False
00029213
Refund Leam to Skate
25.00
11/09/2018
2130-44300-55511
Check Total:
25.00
Vendor: ChetsSho
Chefs Shoes, Inc,
Check Sequence: 16
ACH Enabled: False
17519/119710
Safety Boots for Taylor Mosbier
200.00
11/09/2018
0101-43100-61005
17519/119712
Safety Boots for Jason Law
98.00
11/09/2018
0101-41600-61005
17519/119713
Safety Boots for John Wallace
160.00
11/09/2018
6100-48800-61020
17519/119714
Safety Boots for Erick Sohr
147.00
11/09/2018
6100-48800-61020
17519/119725
Safety Boots for Matt Cramton
160.00
11/09/2018
5100-48100-61005
17590/664542
Safety Boots for Ryan Eggink
186.99
11/09/2018
0101-43100-61005
17618/119711
Safety Boots for Scott Protivinsky
170.00
11/09/2018
5100-48100-61005
17618/119726
Safety Boots for Jerry Kroll
170.00
11/09/2018
0101-43100-61005
17618/664537
Safety Boots for Tyler Jost
165.29
11/09/2018
0101-45000-61020
17618/664545
Safety Boots for Mark Becker
190.00
11/09/2018
0101-43100-61005
39751/677674
Safety Boots for Tim Green
152.99
11/09/2018
5200-48200-61005
39751/677675
Safety Boots for Wayne Goodrich
131.74
11/09/2018
5100-48100-61005
Check Total:
1,932.01
Vendor: CintasGK
Cintas Corp- Cintas Loc #16K
Check Sequence: 17
ACH Enabled: False
4011794152
Floor Mat Rental
141.98
11/09/2018
5100-48100-62200
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
4011794198
Floor Mat Rental
71.39
11/09/2018
010141930-62200
4011794209
Floor Mat Rental
35.00
11/09/2018
0101-41910-62200
4011794219
Uniform Cleaning
56.27
11/09/2018
11/09/2018
5200-48200-61020
4011794219
Uniform Cleaning
28.11
11/09/2018
11/09/2018
6100-48800-61020
4011794219
Uniform Cleaning
28.16
11/09/2018
11/09/2018
0101-43300-61020
4011794219
Uniform Cleaning
196.99
11/09/2018
11/09/2018
0101-43100-61020
4011794219
Unifonn Cleaning
28.15
11/09/2018
11/09/2018
5100-48100-61020
4011794219
Unifonn Cleaning
84.42
11/09/2018
11/09/2018
0101-45000-61020
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 4
Check Total:
670.47
Vendor: Comcast5
Comcast
Check Sequence: 18
ACH Enabled: False
Public Works - Internet
99.98
11/09/2018
0101-41930-62030
City Hall - Internet
99.98
11/09/2018
0101-41910-62030
Fire Station #2
41.90
11/09/2018
0101-41920-62030
763-421-9426
Fire Station 93
66.85
11/09/2018
0101141920-62030
763-434-6173
Public Works
23.35
11/09/2018
0101-41930-62030
763-755-8118
Public Works
93.40
11/09/2018
5100-48100-62030
763-755-8118
Water Treatment Plant
114.75
11/09/2018
5100-48100-62030
763-862-8874
Community Center
216.55
11/09/2018
2130-44000-62030
763-755-2129
Sunshine Park
41.90
11/09/2018
0101-41970-62030
763-755-9189
City Hall
199.69
11/09/2018
0101-41910-62030
763-755-5100
Fire Station 41
76.57
11/09/2018
0101-41920-62030
763-755-9825
Andover Station N Ballfields
41.90
11/09/2018
0101-41980-62030
763-767-2547
Check Total:
1,116.82
Vendor: CotmnAspl
Commercial Asphalt Co.
Check Sequence: 19
ACH Enabled: False
181031
9.5MM REC WEAR 6.2%/5.2%, BM, 3
599.14
11/09/2018
5300-48300-61145
Check Total
599.14
Vendor: Connexl
Connexus Energy
Check Sequence: 20
ACH Enabled: False
Andover Station Il - Lights
249.75
11/09/2018
2110-00000-11310
386026-295855
1019 Andover Blvd - Wayside Hom
22.42
11/09/2018
0101-43400-62005
386026-297583
Crooked Lake Boat Shelter
15.81
11/09/2018
0101-45000-62005
386026-298796
Signal - 13976 Hanson Blvd. NW
36.62
11/09/2018
0101-43400-62005
386026-298781
Oak Bluff Park -Security Light
21.19
11/09/2018
0101-45000-62005
386026-299378
Bus Sign- 1721 Bunker Lk Blvd
20.31
11/09/2018
2110-00000-11310
386026-299532
Bus Sign - 13980 Hanson Blvd
18.31
11/09/2018
2110-00000-11310
386026-299533
ASN Street Lights
226.37
11/09/2018
2110-00000-11310
386026-299989
Siren #5-2748161st Ave NW
5.00
11/09/2018
0101-42400-62005
386026-300397
Siren #12- Bunker &Marigold St. NW
5.00
11/09/2018
0101-42400-62005
386026-300398
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
Siren #10 - 145th & Vintage St. NW
5.00
11/09/2018
0101-42400-62005
386026-300399
Siren #11 -138th Lane & Drake St. NW
5.00
11/09/2018
0101-42400-62005
386026-300400
Siren#6- 16050 Constance Blvd. NW
5.00
11/09/2018
0101-42400-62005
386026-300401
Siren#8- 1685 Crosstown Blvd. NW
5.00
11/09/2018
0101-42400-62005
386026-300402
Siren #2 - 174th & Round Lake Blvd. NW
5.00
11/09/2018
0101-42400-62005
386026-300403
Siren #9 - 139th & Crosstown Blvd. NW
5.00
11/09/2018
0101-42400-62005
386026-300404
Siren#7-Andover Blvd. & Prairie Road
5.00
11/09/2018
0101-42400-62005
386026-300405
Siren #1 - 176th & Ward Lake Drive NW
5.00
11/09/2018
0101-42400-62005
386026-300406
Siren #3 - 16860 Roanoke St. NW
5.00
11/09/2018
0101-42400-62005
386026-300407
Siren #4 - 158th & Dakota St. NW
5.00
11/09/2018
0101-42400-62005
386026-300408
Hawkridge Park - Service #2
36.98
11/09/2018
0101-45000-62005
386026-301889
Chesterton Commons Pk -Security
7.69
11/09/2018
0101-45000-62005
386026-301899
Country Oaks W Pk -Security
7.69
11/09/2018
0101-45000-62005
386026-301901
CH Campus Outdoor Hockey Rinks
75.60
11/09/2018
0101-45000-62005
386026-302015
15700 7th St. - Traffic Signal
15.04
11/09/2018
0101-43500-62005
386026-275108
Timber Trails Pak
16.19
11/09/2018
010145000-62005
386026-308418
Altitude Control Vault
19.26
11/09/2018
5100-48100-62005
386026-303716
EDA Reader Board
16.09
11/09/2018
2110-46500-62005
386026-303870
Hills Bunker Lk W Pk Sec Light
7.69
11/09/2018
0101-45000-62005
386026-294591
13711 Crosstown Blvd NW
50.35
11/09/2018
2110-46500-62005
386026-303295
Sports Complex -3535161st Ave
696.99
11/09/2018
0101-45000-62005
386026-304108
Signal & Lights - 16119 Hanson
81.11
11/09/2018
0101-43400-62005
386026-305951
Recycling Center
40.36
11/09/2018
0101-46000-62005
386026-304690
Round Lake & 136th
3.76
11/09/2018
0101-43500-62005
386026-201283
Round Lake & 135th
3.76
11/09/2018
0101-43500-62005
386026-201284
County Road 9 & 116
16.92
11/09/2018
010143500-62005
386026-201749
Round Lake & 138th
12.02
11/09/2018
0101-43500-62005
386026-201751
Bunker & Hanson
15.04
11/09/2018
0101-43500-62005
386026-203068
Round Lake 140th
15.04
11/09/2018
0101-43500-62005
386026-201777
Bunker Lake & Heather
18.03
11/09/2018
0101-43500-62005
386026-251490
Bunker Lake & Rose St
12.02
11/09/2018
010143500-62005
386026-251491
Bunker Lake & Say
24.05
11/09/2018
0101-43500-62005
386026-251653
Signal Bunker & Crosstown
24.05
11/09/2018
0101-43500-62005
386026-251654
Signal Andover & Crosstown
24.05
11/09/2018
0101-43500-62005
386026-266238
Signal 1600 Crosstown
24.05
11/09/2018
0101-43500-62005
386026-269010
Signal - 14298 Round Lake
12.02
11/09/2018
0101-43500-62005
386026-279219
Signal 15390 Hanson Blvd
15.04
11/09/2018
0101-43500-62005
386026-287969
Signal 15698 Round Lake Blvd
15.04
11/09/2018
0101-43500-62005
386026-290712
Signal 13976 Hanson BLvd
15.04
11/09/2018
0101-43500-62005
386026-298781
Shady Knoll Pk -Security Light
7.69
11/09/2018
0101-45000-62005
386026-304218
Crooked Lk Elementary Rink
41.50
11/09/2018
0101-45000-62005
386026-306807
Wash Station -Public Works
28.05
11/09/2018
0101-41930-62005
386026-308646
Andover Lions Park -Irrig
13.78
11/09/2018
0101-45000-62005
386026-310295
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 ANI) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
580 Bunker Lk Blvd -Tunnel Lts
45.66
11/09/2018
0101-43500-62005
386026-310043
961 Bunker Lk Blvd -Signal
67.03
11/09/2018
0101-43400-62005
386026-310044
2526 138th Ave(4-flex)
15.61
11/09/2018
4520-49300-62005
386026-73283
2543 Bunker Lk Blvd(4-Plex)
26.41
11/09/2018
4520-49300-62005
386026-201803
2557 Bunker Lk Blvd(4-Plex)
24.84
11/09/2018
452049300-62005
386026-201807
2526 138th Ave NW #2
13.50
11/09/2018
4520-49300-62005
386026-201853
2526138th Ave NW#3
15.97
11/09/2018
452049300-62005
386026-201854
2526 138th Ave NW#1
17.96
11/09/2018
4520-49300-62005
386026-201855
2526 138th Ave NW#4
22.48
11/09/2018
4520-49300-62005
386026-236192
2542138th Ave NW(4-Plex)
43.55
11/09/2018
4520-49300-62005
386026-73286
County Road 9 & 116 - Signal
18.17
11/09/2018
0101-00000-13201
386026-201749
Pumphouse #4
749.00
11/09/2018
5100-48100-62005
386026-231280
City Hall Garage
18.90
11/09/2018
010141960-62005
386026-231281
Tower#2
28.76
11/09/2018
5100-48100-62005
386026-231282
Pumphouse #5
958.72
11/09/2018
5100-48100-62005
386026-237118
Hidden Creek E Pk -Sec Lightl
7.69
11/09/2018
0101-45000-62005
386026-238967
Pleasant Oaks -Security Light
7.69
11/09/2018
010145000-62005
386026-238968
Pumphouse#6
860.83
11/09/2018
510048100-62005
386026-245409
Kelsey/Rd Lk Pk -Security Light
7.69
11/09/2018
0101-45000-62005
386026-246004
Round Lake &161st -Signal
41.56
11/09/2018
0101-43400-62005
386026-230276
Hawkridge Park -Security Light
40.51
11/09/2018
0101-45000-62005
386026-230286
Sunshine Park
1,711.44
11/09/2018
0101-45000-62005
386026-230685
City Hall - Light
1,294.11
11/09/2018
010141910-62005
386026-231135
Round Lake & 138th -Signal
37.91
11/09/2018
0101-43400-62005
386026-201751
Bunker Lake & Crosstown - Signal
56.11
11/09/2018
0101-43400-62005
386026-251654
Litt Station #4
177.25
11/09/2018
5200-48200-62005
386026-251905
Signal 1594 Andover Blvd
15.04
11/09/2018
0101-43500-62005
386026-284894
Pumphouse#7
865.71
11/09/2018
510048100-62005
386026-255064
13551 Jay Street - Lights
144.85
11/09/2018
2110-00000-11310
386026-255962
Martin & Commercial - Lights
229.13
11/09/2018
2110-00000-11310
386026-255963
Litt Station#6
43.20
11/09/2018
5200-48200-62005
386026-275284
Prairie Knoll Park
626.49
11/09/2018
0101-45000-62005
386026-275569
Lift Station #7
34.86
11/09/2018
5200-48200-62005
386026-276742
TImber Trail Park Security Lights
9.05
11/09/2018
0101-45000-62005
386026-277955
Fire Station #3
422.18
11/09/2018
0101-41920-62005
386026-279236
Community Center
14,631.85
11/09/2018
2130-44000-62005
386026-281212
Lift Station#8
62.92
11/09/2018
520048200-62005
386026-281840
13914 Prairie Road - Signal
60.10
11/09/2018
0101-43400-62005
386026-282927
Andover Blvd & Hanson- Signal
42.73
11/09/2018
0101-43400-62005
386026-284894
Pine Hills Park
7.69
11/09/2018
010145000-62005
386026-256788
Hidden Creek North Park
14.91
11/09/2018
010145000-62005
386026-261455
Shadowbrook East Park
21.19
11/09/2018
0101-45000-62005
386026-267140
City Hall Park Lighting
28.87
11/09/2018
0101-45000-62005
386026-268970
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
1600 Crosstown Blvd - Signal
40.38
11/09/2018
0101-43400-62005
386026-269010
2139 Bunker Lake - Signal
67.72
11/09/2018
0101-00000-11310
386026-269011
Terrace Park -Security Lights
7.69
11/09/2018
0101-45000-62005
386026-270409
Eveland Field -Security Lights
7.69
11/09/2018
0101-45000-62005
386026-270410
Wild Iris Park -Security Lights
21.19
11/09/2018
0101-45000-62005
386026-270411
Strootinan Park -Security Lights
7.69
11/09/2018
0101-45000-62005
386026-270412
Water Treatment Plant
6,784.49
11/09/2018
5100-48100-62005
386026-271472
Sunshine Park - Electric
767.38
11/09/2018
0101-45000-62005
386026-273153
Pumphouse#8
993.50
11/09/2018
5100-48100-62005
386026-273808
15700 7th Ave - Signal
39.44
11/09/2018
0101-43400-62005
386026-275108
Fire Station#1
558.91
11/09/2018
0101-41920-62005
386026-68989
Lift Station #5
29.46
11/09/2018
5200-48200-62005
386026-273019
Comrnunity Center Concession Stand
452.53
11/09/2018
2130-4410052005
386026-281212
Red Oaks W Pk -Security Light
7.69
11/09/2018
0101-45000-62005
386026-246005
Lift Station #2
48.60
11/09/2018
5200-48200-62005
386026-250066
Lift Station #3
63.15
11/09/2018
5200-48200-62005
386026-250421
Northwood E Pk -Security Light
7.69
11/09/2018
0101-45000-62005
386026-250587
Bunker Lake & Heather St - Signal
45.66
11/09/2018
0101-43400-62005
386026-251490
Bunker Lake & Rose St - Signal
48.95
11/09/2018
0101-43400-62005
386026-251491
Bunker Lake & Jay St - Signal
50.83
11/09/2018
0101-43400-62005
386026-251653
Signal 15390 Hanson Blvd
34.98
11/09/2018
010143400-62005
386026-287969
1157 Andover Blvd - Well 49
2,222.05
11/09/2018
5100-48100-62005
386026-286880
Signal 15698 Rd Lk Blvd
34.63
11/09/2018
0101-43400-62005
386026-290712
Lift Station 49
37.45
11/09/2018
5200-48200-62005
386026-287602
Country Oaks Park
5.00
11/09/2018
0101-45000-62005
386026-289790
Round Lake & 136th - Signal
25.42
11/09/2018
0101-00000-13201
386026-201283
Round Lake &135th -Signal
20.42
11/09/2018
0101-43400-62005
386026-201284
Round Lake & 135th - Signal
24.19
11/09/2018
0101-00000-13201
386026-201284
County Road 9 & 116 - Signal
37.60
11/09/2018
01014340052005
386026-201749
Pumphouse #1
50.47
11/092018
5100-48100-62005
386026-201767
Round Lake & 140th - Signal
38.03
11/09/2018
0101-43400-62005
386026-201777
North Woods West Park
17.14
11/09/2018
0101-45000-62005
386026-201868
Hanson & 138th Lane
16.91
11/09/2018
530048300-62005
386026-202678
Brmker & Hanson - Signal
48.83
11/09/2018
0101-43400-62005
386026-203068
Pumphouse #3
45.43
11/09/2018
5100-48100-62005
386026-203069
Prairie Knoll Park
32.15
11/09/2018
0101-45000-62005
386026-175813
Creekview Crossing Park
7.69
11/09/2018
010145000-62005
386026-175877
County Rd Intersect Lights
2,368.25
11/09/2018
0101-43500-62005
386026-176059
Subdivision Interior Street Lt
9,750.90
11/09/2018
0101-43600-62005
386026-176201
Tower #1
40.85
11/09/2018
5100-48100-62005
386026-178452
Fire Station#2
409.89
11/09/2018
0101-41920-62005
386026-178835
Lift Station#1
127.13
11/09/2018
5200-48200-62005
386026-178836
Pumphouse42
116.54
11/09/2018
5100-48100-62005
386026-201125
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AK Page 8
Round Lake & 136th - Signal
21.65
11/09/2018
0101-43400-62005
386026-201283
14298 Round Lake - Signal
34.04
11/09/2018
0101-43400-62005
386026-279219
Andover St Ballfield Lights
25.10
11/09/2018
0101-45000-62005
386026-292904
Andover StN Ballfield Lights
37.66
11/092018
0101-43500-62005
386026-292034
Public Works
1,611.01
11/09/2018
0101-41930-62005
386026-159276
Langseth Park
7.69
11/09/2018
0101-45000-62005
386026-174273
Hidden Creek North Park
15.37
11/092018
0101-45000-62005
386026-174280
Fox Meadows Park
34.92
11/09/2018
0101-45000-62005
386026-310245
Nordeens Park
7.73
11/092018
0101-45000-62005
386026-175703
Electric Service
15.04
11/092018
0101-43500-62005
386026-230276
Wayside Hom - 1000 Crosstovm Blvd.
21.13
11/09/2018
0101-43400-62005
386026-299229
Control Valve Vault
20.78
11/092018
5100-48100-62005
386026-201816
Signal - Crosstown & Andover Blvd.
40.38
11/09/2018
0101-43400-62005
386026-266238
Check Total:
53,107.98
Vendor:
Dalco
Dalco
Check Sequence: 21
ACH Enabled: False
3381456
Plastic Bottle Green
18.72
11/09/2018
213044000-61020
Check Total:
18.72
Vendor:
DehnOil
Dehn Oil Company
Check Sequence: 22
ACH Enabled: False
63967
Unleaded Fuel
493.00
11/092018
6100-48800-61045
63968
Diesel Fuel
3,558.00
11/09/2018
6100-48800-61050
Check Total:
4,051.00
Vendor:
Divisil6
Division 16 Electric, LLC
Check Sequence: 23
ACH Enabled: False
2653
Labor for Receptacles in Concessions Dry Storap
242.50
11/09/2018
0101-41970-63105
Check Total:
242.50
Vendor:
DostalMa
MaKayla Dostal
Check Sequence: 24
ACH Enabled: False
Learn to Skate Coach
117.50
11/09/2018
2130-44300-63005
Check Total:
117.50
Vendor:
ECM
ECM Publishers, Inc.
Check Sequence: 25
ACH Enabled: False
643385
Election Notice
322.50
11/09/2018
0101-41310-63030
643386
Accuracy Test
26.88
11/09/2018
0101-41310-63030
645334
Delinquent Utility Assessment
57.00
11/09/2018
5200-48200-63025
645334
Delinquent Utility Assessment
12.00
11/09/2018
5300-48300-63025
645334
Delinquent Utility Assessment
65.00
11/09/2018
5100-48100-63025
645334
Delinquent Utility Assessment
5.75
11/09/2018
0101-43600-63025
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AK Page 8
Invoice No Description Amount Payment Date Acct Number Reference
645335
Capital Improvements Plan
64.50
11/09/2018
4140-49300-63025
645336
The Preserves @ Peterson Farm
64.50
11/09/2018
0101-41500-63025
Check Total:
618.13
Vendor: FacMotor
Factory Motor Parts Company
Check Sequence: 26
ACH Enabled: False
128-Z04455
Core Credit
-13.00
11/09/2018
6100-48800-61115
6-1520147
Batteries
216.12
11/09/2018
6100-48800-61115
Check Total:
203.12
Vendor: ForceAm
Force America Distributing LLC
Check Sequence: 27
ACH Enabled: False
IN001-1286512
Adapter 90 Degree Elbow
72.35
11/09/2018
6100-48800-61115
INO01-1287223
Misc. Hardware
101.77
11/09/2018
6100-48800-61115
Check Total:
174.12
Vendor: Fmttalo
Frattallone's Hardware Sto
Check Sequence: 28
ACH Enabled: False
33698
Crosstown Blvd Overlay
28.99
11/09/2018
4140-49300-61005
33724
Misc. Supplies
55.19
11/09/2018
6100-48800-61020
33818
Key Schlage
7.77
11/09/2018
0101-41970-61120
33826
Door Ease Lubricant & Blaster Lubricant
10.98
11/09/2018
0101-42200-61020
33868
Key Schlage & Key Kwikset
10.36
11/09/2018
0101-41930-61120
33877
Fasteners
2.84
11/09/2018
010142200-61020
33902
Kelsey RLP Trail Expansion
21.49
11/09/2018
4150-49300-61005
33948
Key Master
10.36
11/09/2018
0101-43100-61020
Check Total:
147.98
Vendor: GaryCarl
Gary Carlson Equipment
Check Sequence: 29
ACH Enabled: False
108267-1
Solenoid & Throttle Cable for Unit #114
256.77
11/09/2018
6100-48800-61115
Check Total:
256.77
Vendor: GopherSt
Gopher State One -Call Inc
Check Sequence: 30
ACH Enabled: False
8100167
Billable Locates
178.20
11/09/2018
5200-48200-63040
8100167
Billable Locates
178.20
11/09/2018
5100-48100-63040
Check Total:
356.40
Vendor: GovConn
GovConnection, Inc.
Check Sequence: 31
ACH Enabled: False
56277045
Stock Items
106.04
11/09/2018
0101-41420-61225
56281191
Black Toner Cartridge
143.98
11/09/2018
010141600-61005
56281221
Public Works Switches
476.19
11/09/2018
0101-41420-61225
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 9
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
726.21
Vendor: GovDeals
GovDeals, Inc
Check Sequence: 32
ACH Enabled:
False
4508-102018
Sale of Grass 21 Unit 4892
751.87
11/09/2018
4180-49300-58155
Check Total:
751.87
Vendor: Grainger
Grainger
Check Sequence: 33
ACH Enabled:
False
9945837160
Eye Wuh Preservative
111.96
11/09/2018
2130-44300-61020
Check Total
111.96
Vendor: Hakanson
Hakanson Anderson Assoc.,
Check Sequence: 34
ACH Enabled:
False
40948
Woodland Creek Wetland Bank
2,005.50
11/09/2018
4140-49300-63005
Check Total:
2,005.50
Vendor: HoffmanB
Hoffman Bros. Sod, Inc.
Check Sequence: 35
ACE Enabled:
False
020737
Bluegrass Sod
57.75
11/09/2018
5100-48100-61130
020835
Pallet Deposit
-30.00
11/09/2018
0101-45000-61130
Check Total:
27.75
Vendor: HotsyEqu
HotsyMinnesma.com
Check Sequence: 36
ACH Enabled:
False
61293
Bulk Wash for Trucks & Equipment
769.66
11/09/2018
6100-48800-61020
Check Total:
769.66
Vendor: HuskyHop
Husky Hoops Booster Club
Check Sequence: 37
ACH Enabled:
False
1210
12 Page Ad in HS Boys Basketball Program
300.00
11/09/2018
0101-46000-63010
Check Total:
300.00
Vendor: HydraSpe
Hydraulic Specialty Co
Check Sequence: 38
ACH Enabled:
False
0904968969
Motor
361.96
11/09/2018
6100-48800-61115
Check Total:
361.96
Vendor: InterBat
Interstate All Battery Center
Check Sequence: 39
ACH Enabled:
False
1901201007603
G1340 Boost Plus Jump Starter
270.00
11/09/2018
0101-42200-61020
1901201007610
Batteries
439.50
11/09/2018
0101-42200-61020
1901202004353
Batteries
37.90
11/09/2018
010141910-61120
Check Total:
747.40
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM)
Page 10
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: JanisbJo
Joe Janish
Check Sequence: 40
ACH Enabled:
False
2018
2018 Day Care Flex Account
2,743.00
11/09/2018
0101-00000-21211
Check Total:
2,743.00
Vendor: Lawson
Lawson Products, Inc.
Check Sequence: 41
ACH Enabled:
False
9306240292
Misc. Supplies
334.73
11/09/2018
6100-48800-61020
9306240293
Misc. Supplies
476.63
11/09/2018
5100-48100-61135
Check Total:
811.36
Vendor: LepageSo
Lepage & Sons
Check Sequence: 42
ACH Enabled:
False
0057152
Trash Removal for Parks
390.45
11/09/2018
0101-45000-62020
Check Total:
390.45
Vendor: LitdeFa
Little Falls Machine, Inc.
Check Sequence: 43
ACH Enabled:
False
352775
Plate Lift Cylinderfor Stock
144.46
11/09/2018
6100-48800-61115
Check Total:
144.46
Vendor: Loss
Lee's Oil Company
Check Sequence: 44
ACH Enabled:
False
79424
Recycling Oil Filters
15.00
11/09/2018
0101-46000-63010
79527
Recycling Oil Filters & Anti -Freeze
52.00
11/09/2018
0101-46000-63010
Check Total:
67.00
Vendor: LubrTech
Lube -Tech
Check Sequence: 45
ACH Enabled:
False
1262338
Mob l Syn Gear LS 75W140
862.12
11/09/2018
6100-48800-61115
Check Total:
862.12
Vendor: Menards
Menards
Check Sequence: 46
ACE Enabled:
False
87537
Spring Water
54.60
11/09/2018
0101-42200-61020
87558
Misc. Supplies
110.91
11/09/2018
0101-43100-61020
87602
Supplies to Repair Hockey Boards
155.32
11/09/2018
0101-45000-61020
87705
Parts for Unit#204
133.46
11/09/2018
6100-48800-61115
Check Total:
454.29
Vendor: MetSales
Metro Sales Incorporated
Check Sequence: 47
ACH Enabled:
False
INV1199602
Maintenance Contract
46.00
11/09/2018
0101-42200-62305
INVI199602
Maintenance Contract
138.00
11/09/2018
0101-42300-62305
INV1199602
Maintenance Contract
492.00
11/09/2018
2130-44000-62305
INVI199602
Maintenance Contract
9.00
11/09/2018
5100-48100-62305
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 11
Invoice No
Description
INV 1199602
Contract Usage Charge
INVI199602
Maintenance Contract
1,846.32
Check Total:
Vendor: MNDOH
Minnesota Department of Health
11741
Water Supply System Operator Renewal
Check Total:
Vendor: MNEquipa
Minnesota Equipment
P82722
Parts for Units #514 & #515
P82869
Quick Connect Coupler for Unit#514
Check Total:
Vendor: MNStFrCh
Minnesota State Fire Chiefs Association
200003236
Registration for Conference
Check Total:
Vendor: MNTmekT
Minnesota Truck & Tractor, Inc.
254735
Teeth TB175 Bucket T40 for Unit 408-81
Check Total:
Vendor: MTIDist
MTI Distributing Inc
1193466-00
Cover for Unit 915-563
1193517-00
Air Cleaner Asm for Unit #15-563
Check Total:
Vendor: NoValley
North Valley, Inc.
Refund Water Meter Deposit
Refund Water Meter Deposit
Refund Water Meter Deposit
Refund Water Meter Deposit
Check Total:
Vendor: NoTechno
Northern Technologies, LLC
29246
Winslow Cove
Check Total:
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM)
Amount
Payment Date Acct Number
263.32
11/09/2018 0101-41420-61020
898.00
11/09/2018 0101-41420-62305
1,846.32
23.00
23.00
217.66
39.00
256.66
1,750.00
1,750.00
162.91
162.91
83.73
203.46
287.19
-9.11
-366.00
1,300.00
-127.85
797.04
2,258.25
2,258.25
Check Sequence: 48
11/09/2018 5100-48100-61320
Check Sequence: 49
11/09/2018 610048800-61115
11/09/2018 6100-48800-61115
Check Sequence: 50
11/09/2018 0101-42200-61315
Check Sequence: 51
11/092018 6100-48800-61115
Check Sequence: 52
11/092018 6100-48800-61115
11/092018 6100-48800-61115
Check Sequence: 53
11/092018 5100-00000-20301
11/092018 5100-48100-55150
11/09/2018 5100-00000-24201
11/09/2018 5100-48100-55110
Check Sequence: 54
11/092018 7200-00000-24203
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
Page 12
Invoice No Description Amount Payment Date Acct Number
Vendor: NorthMec
Northland Mechanical
Check Sequence: 55
77058
New Heat Exchanger
2,928.40
11/09/2018
2130-44000-63105
219695934001
Check Total:
2,928.40
11/092018
0101-42200-61005
Vendor: OReiAuto
O'Reilly Auto Parts
8.99
11/092018
Check Sequence: 56
3253-367410
Battery for Unit #549
114.39
11/09/2018
6100-48800-61115
3253-367426
Parts for Unit 4132
286.79
11/09/2018
6100-48800-61115
3253-367875
Returned Mise. Parts
-272.26
11/09/2018
6100-48800-61115
3253-368647
Fuel Filter
17.78
11/092018
6100-48800-61115
3253-368650
Misc. Supplies
6.99
11/092018
6100-48800-61020
3253-368945
Core Return
-18.00
11/092018
6100-48800-61115
3253-369190
Parts Cleaner
29.99
11/092018
610048800-61020
3253-369855
Oil, Fuel & Air FIlters
212.34
11/092018
6100-48800-61115
3253-370021
Oil, Fuel & Air Filters
153.67
11/092018
6100-48800-61115
Check Total: 531.69
Vendor: Of Depot
Office Depot
Check Sequence: 57
219691865001
Office Supplies
64.99
11/092018
0101-42200-61005
219695934001
Office Supplies
32.58
11/092018
0101-42200-61005
221790032001
CH Office Depot Supplies
8.99
11/092018
0101-41200-61005
221790032001
CH Office Depot Supplies
12.00
11/09/2018
010141500-61005
221790032001
CH Office Depot Supplies
8.99
11/092018
0101-41600-61005
221790032001
CH Office Depot Supplies
14.99
11/092018
0101-42300-61005
221790032001
CH Office Depot Supplies
6.00
11/092018
0101-41230-61005
221790032001
CH Office Depot Supplies
2.99
11/09/2018
0101-41300-61005
221790032001
CH Office Depot Supplies
6.OD
11/09/2018
0101-41400-61005
222673110001
PW Office Depot Supplies
98.29
11/09/2018
0101-45000-61005
222673110001
PW Office Depot Supplies
70.22
11/09/2018
5100-48100-61005
222673110001
PW Office Depot Supplies
19.65
11/09/2018
0101-46000-61005
222673110001
PW Office Depot Supplies
134.80
11/09/2018
5200-48200-61005
222673110001
PW Office Depot Supplies
42.10
11/09/2018
0101-43100-61005
222673110001
PW Office Depot Supplies
28.07
11/09/2018
0101-43200-61005
222674220001
PW Office Depot Supplies
11.31
11/09/2018
5200-48200-61005
222674220001
PW Office Depot Supplies
5.89
11/09/2018
5100-48100-61005
222674220001
PW Office Depot Supplies
2.36
11/09/2018
0101-43200-61005
222674220001
PW Office Depot Supplies
3.53
11/092018
0101-43100-61005
222674220001
PW Office Depot Supplies
1.65
11/09/2018
0101-46000-61005
222674220001
PW Office Depot Supplies
824
11/09/2018
0101-45000-61005
223363567001
PW Office Depot Supplies
11.98
11/09/2018
5100-48100-61005
223363567001
PW Office Depot Supplies
3.35
11/09/2018
01014600061005
223363567001
PW Office Depot Supplies -
16.77
11/09/2018
010145000-61005
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 13
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
223363567001
PW Office Depot Supplies
4.79
11/09/2018
0101-43200-61005
223363567001
PW Office Depot Supplies
7.19
11/09/2018
0101-43100-61005
223363567001
PW Office Depot Supplies
23.01
11/09/2018
5200-48200-61005
Check Total:
650.73
Vendor: OxySvcCo
Oxygen Service Company
Check Sequence: 58
ACH Enabled: False
08208664
Faceshield Welding Helmet
214.87
11/09/2018
6100-48800-61020
Check Total:
214.87
Vendor: PerkCom
Dave Perkins Contracting, Inc.
Check Sequence: 59
ACH Enabled: False
26624
Water Main Break Repair - 3037 Bunker
3,484.00
11/09/2018
5100-48100-63100
26626
Water Main Break Repair -2251150th Ln
3,484.00
11/09/2018
5100-48100-63100
Check Total:
6,968.00
Vendor: PrairRes
Prairie Restorations, Inc.
Check Sequence: 60
ACH Enabled: False
15943
Kelsey Rd Lk Pk 2018 Vegetation Mgmt
202.66
11/09/2018
0101-45500-63010
Check Total:
202.66
Vendor: PremWate
Premium Waters, Inc.
Check Sequence: 61
ACH Enabled: False
600003-10-18
Nov 2018 Water Cooler Rental
45.00
11/09/2018
0101-41930-62200
618221-10-18
Nov 2018 Water Cooler Rental
45.00
11/092018
0101-41910-62200
Check Total:
90.00
Vendor: RDOEquip
RDO Equipment
Check Sequence: 62
ACH Enabled: False
P49343
Seal Kit
30.84
11/092018
6100-48800-61115
Check Total:
30.84
Vendor: RepSvees
Republic Services #899
Check Sequence: 63
ACH Enabled: False
0899-003298370
November 2018 Recycling Service
6,140.47
11/09/2018
0101-46000-63010
Check Total:
6,140.47
Vendor: RJMechan
RJ Mechanical, Inc.
Check Sequence: 64
ACH Enabled: False
8601
Check Out Condenser Unit
166.50
11/09/2018
5100-48100-63105
8938
Repair Insulation Boiler Panel
377.50
11/09/2018
2130-44000-63105
8997
Replace Low Water Cut Off @WTP
388.43
11/09/2018
5100-48100-63100
8998
Replace Draft Motor on RTU #1 & #2
1,777.20
11/09/2018
2130-44400-63105
8999
Installed 20" Spiral Coupling in Boiler Run
245.73
11/09/2018
2130-44000-63105
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 14
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 15
Check Total:
2,955.36
Vendor:
RMRServi
RMR Services LLC
Check Sequence: 65
ACH Enabled:
False
2018485
August 2018 Meter Reading
1,757.77
11/09/2018
5100-48100-63010
2018486
September 2018 Meter Reading
1,765.12
11/09/2018
5100-48100-63010
2018487
October 2018 Meter Reading
3,927.56
11/09/2018
5100-48100-63010
Check Total:
7,450.45
Vendor:
Rosenqui
Rosenquist Construction Inc.
Check Sequence: 66
ACH Enabled:
False
21470
Repair Hole in Comer Flashing
1334.00
11/09/2018
21304400063105
Check Total:
1,334.00
Vendor:
SnapOn
Snap-On Industrial
Check Sequence: 67
ACH Enabled:
False
ARV/37709199
Tools
458.35
11/09/2018
6100-48800-61205
Check Total:
458.35
Vendor:
S[PaulSt
St. Paul Stamp Works, Inc.
Check Sequence: 68
ACH Enabled:
False
425093
Aluminum Animal Tags
109.80
11/09/2018
0101-42500-61020
Check Total:
109.80
Vendor:
Schifsky
T.A. Schifsky & Sons, Inc.
Check Sequence: 69
ACH Enabled:
False
63768
AC Sand Mix
263.34
11/09/2018
0101-43100-61125
63814
AC Sand Mix
865.92
11/09/2018
0101-43100-61125
Check Total:
1,129.26
Vendor:
Timesave
Timesaver
Check Sequence: 70
ACH Enabled:
False
M24204
City Council Meeting
629.00
11/09/2018
0101-41100-63005
M24204
Planning Commission Meeting
176.50
11/09/2018
0101-41500-63005
Check Total:
805.50
Vendor:
TotalTan
Totally Tan
Check Sequence: 71
ACH Enabled:
False
00029650
Temp Sign - Decrease in Sq. Ft.
52.00
11/09/2018
0101-41500-52150
Check Total:
52.00
Vendor:
Ver -Tech
Ver -Tech Labs
Check Sequence: 72
ACH Enabled:
False
INV000017496
Foam Lance W/1.25MM Nozzle & 32 Oz Tank
150.00
11/09/2018
610048800-61020
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 15
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run: 141,805.42
Total of Number of Checks: 76
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 16
Check Total:
150.00
Vendor: WHSecuri
WH Security
Check Sequence: 73
ACH Enabled:
False
150-1681-3487
Security System @ Sunshine Park
31.95
11/09/2018
0101-41970-63010
150-1682-7288
Security System@ Andover Station North
42.95
11/09/2018
0101-41980-63010
Check Total:
74.90
Vendor: WitmerAs
Witmer Public Safety Group, Inc.
Check Sequence: 74
ACH Enabled:
False
E1767194
Pro Tech 8 Fusion Pro Structural Gloves
233.84
11/092018
0101-42200-61305
Check Total:
233.84
Vendor: ZellnerH
Haylee Zenner
Check Sequence: 75
ACH Enabled:
False
Learn to Skate Coach
117.50
11/092018
2130-44300-63005
Check Total:
117.50
Vendor: Ziegler
Ziegler, Inc.
Check Sequence: 76
ACH Enabled:
False
E8861359
11/18 Maint Contract for LS #1 & LS #4
742.95
11/092018
5200-48200-62300
E8988459
November 2018 Maintenance Contract
62.03
11/092018
5100-48100-62300
Check Total:
804.98
Total for Check Run: 141,805.42
Total of Number of Checks: 76
AP -Computer Check Proof List by Vendor (11/09/2018 - 11:12 AM) Page 16
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 11/15/2018 - 11:37AM
Batch: 00420.11.2018
Invoice No Description
Vendor: Hawkinsl
Hawkins & Baumgartner, P.A.
October 2018
The Preserve @ Petersen Farms
October 2018
October 2018 Legal Services
15,844.51
Check Total:
Vendor: MetCoun6&
Metro Council Wastewater
0001088781
December 2018 Sewer Services
91,614.92
Check Total:
Vendor: OertelAr
Oertel Architects
12
PW Veh Maint/Cold Storage/Site Wk
Check Total
Total for Check Run:
Total of Number of Checks:
Amount Payment Date Acct Number
Check Sequence: I
88.20
11/20/2018
7200-00000-24202
15,75631
11/20/2018
0101-41240-63015
15,844.51
Check Sequence: 2
91,614.92
11/20/2018
5200-48200-63230
91,614.92
Check Sequence: 3
27,355.00
11/20/2018
4180-49300-63005
27,355.00
3
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (11/15/2018 - 11:37 AM) Page 1
C I T Y O OVE F
ND •
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
To:
CC:
From:
Subject:
Date:
Mayor and Council Members
Jim Dickinson, City Administr
David D. Berkowitz, Director
Todd J. Haas, Assistant Public
ator '
INN
of 1 Works/City Engineerd
W s Di ector
Approve Revisions to Tournament, Multi -day and Jamboree
Applications - Engineering
November 20, 2018
INTRODUCTION
The City Council is requested to approve revisions to the Tournament, Multi -day and
Jamboree Application.
DISCUSSION
Attached is the proposed revised applications for the following activities:
• Softball, Baseball and Fast Pitch
• Soccer, Lacrosse and Football
• Hockey and Broomball
As you know, over the years there has been concerns with parking, specifically at Prairie
Knoll Park and a few times at Sunshine Park during tournaments. The football and
lacrosse associations have done a good job this past season scheduling tournament games
at Prairie Knoll Park as to not create an overabundance of vehicles at the park but there is
still a problem with vehicles parking in designated no parking areas and in the ditches
along 146th Lane NW. For the past few years, staff and the Sheriffs Department
continually receive calls throughout the football season from residents about the parking
violations. Staff has discussed this with the AFA President about communicating this
concern to their membership and to other football associations on where to park but it
continues to be a problem. To help resolve this issue, staff recommended to the Park and
Recreation Commission to include new language in the applications that addresses
parking concerns. The applicant will be given an opportunity to provide
alternatives/options in writing to the City for approval which would detail how the
parking operations for that event will not impact the park/facilities and/or area residents.
Note: At most parks parking issues have not been a problem but it is a good idea to make
sure the applicants have a plan in place.
Staff has discussed the issues with the Anoka County Sheriff's Department and they are
in favor of having a plan and/or requiring parking attendants as they have more important
items to attend to other than writing citations for parking violations.
Mayor and Council Members
November 20, 2018
Page 2 of 2
The one other item that is recommended is to allow administrative approval for one day
application requests if the request does not conflict with other previously approved
activities.
ACTION REQUESTED
The City Council is requested to approve the attached revised tournament applications as
recommended by the Park and Recreation Commission.
Respectfully submitted,
Todd J. Haas
Attachments: Proposed Updated Applications Forms (3), Picture of Prairie Knoll Park
2019 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM
(SOFTBALL, BASEBALL & FAST PITCH)
(Please print or type all information)
NAME OF TOURNAMENT:
TOURNAMENT ORGANIZATION:
TOURNAMENT SPONSOR:
TWO TOURNAMENT DIRECTORS MUST BE LISTED
TOURNAMENT DIRECTOR #1
(print name):
ADDRESS:
CITY, STATE, ZIP CODE:
PHONE:
(home) . (work)
E-MAIL:
TOURNAMENT DIRECTOR #2
(print name)
ADDRESS:
CITY, STATE, ZIP CODE:
PHONE:
(mobile) (home)
E-MAIL:
(work) (mobile)
Note: The Tournament Director(s) or designee shall always be on site during the duration of the tournament.
Check here if organization is located in Andover 0
DATES OF TOURNAMENT:
PARK FEES AND USAGE
Fees are as follows: (Check A or B)
0 A. No Field Maintenance
0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*)
0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields (*) for all youth organizations not affiliated with
Andover youth (to be considered an organization from Andover, a minimum of 51% participation J Andover
residents shall be required based on the previous year participation of the organization or association).
Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules more
than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved
number of field(s), the organization will be charged double per field plus a 15% administration fee.
Number of fields to be used
Note: 1 -day tournaments will be charged 75% of the field reservation fee.
The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the
tournament by the Tournament Director.
The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and
building.
0 B. With Field Maintenance
0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*) plus a $1000 escrow for maintenance. Note:
Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been
determined. If it has been determined that the fees collected are not enough to cover the City maintenance
personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of
any damage deposit fee that has been collected for the tournament.
0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with
Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover
residents shall be required based on the previous year participation of the organization or association). A $800
escrow shall be required for maintenance for all organizations and/or associations. Note: Any remaining escrow
will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has
been determined that the fees collected are not enough to cover the City maintenance personnel costs of the
tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee
that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation
fee will be waived but the escrow is required.
Note: (') This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to
maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including
the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field
will be charged. If your organization uses more than the approved number of field(s), the organization will
be charged double per field plus a 15% administration fee.
Number of fields to be used
Note: 1 -day tournaments will be charged 75% of the field reservation fee.
The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the
tournament by the Tournament Director.
Damage Deposit Fees (Check A or B)
0 A. $500 Profit Organizations
0 B. $250 Non -Profit Organizations
Park usage as follows: (Check fields requested to be used)
Softball Fields
0 Eveland Fields -North Field
0 Eveland Fields -Middle Field
0 Eveland Fields -South Field
0 Sunshine Park -Diamond No. 1
0 Sunshine Park -Diamond No. 2
0 Sunshine Park -Diamond No. 3
0 Sunshine Park -Diamond No. 4
0 Sunshine Park -Diamond No. 5
0 Sunshine Park -Diamond No. 6
0 City Hall Park Complex #1 -Diamond No. 7
Baseball Fields
0 Andover Station N. Ball Field Facility -West Field
0 Andover Station N. Ball Field Facility -Middle Field
0 Andover Station N. Ball Field Facility -East Field
0 Hidden Creek North Park
0 Pine Hills South Park
0 Shadowbrook East Park -South Field
0 Shadowbrook East Park -North Field
0 Rose Park -South Field
D Rose Park -North Field
0 Timber Trails Park
SPECIAL REQUEST SECTION Check the following boxes if applicable.
0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be
necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works
Department will be necessary prior to any use.
0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the
tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.)
All requests for tournaments must be submitted by Friday. January 4. 2019. The application will be considered by the Park
& Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space
available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field
reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including
escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the
tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be
submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation
Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City
Youth Associations having first priority.
A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament
date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00
(or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the
tournament have been determined by the Public Works Department.
" If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A.
The City Council has adopted the following policy:
"Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the
tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be
returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new
sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred
by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to
notify the City in writing at least 14 days prior to the date of the tournament".
If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained
from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304.
The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc.
During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed.
Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available
on the City of Andover's webpage at www.andovermn.gov
NEW in 20191 The applicant may be required to provide parking attendants during the duration of the tournament, multi -day,
jamboree or event by hiring a company or providing association members to oversee the parking operations at Sunshine Park
and at Andover Station North facility to ensure that vehicles are parking in designated parking areas only. All other
parks/facilities may also require the association or applicant to provide parking attendants when it is anticipated a larger group
of spectators/parents are expected. The company that is hired or the association members that will be working the
tournament or event must always use the required MNDOT approved reflective vests. The parking attendants will be
responsible to contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking.
Note: The association or applicant can provide other alternatives/options in writing to the City for approval which details how
the parking operations for this event will not impact the park/facilities and/or the area residents in which the parking attendant
requirements could potentially be waived.
Please provide parking operations alternatives/options here:
DATE
NO METAL SPIKES (UNLESS APPROVED BY THE CITY)
NO ALCOHOL
TOURNAMENT DIRECTOR #1 (signature)
TOURNAMENT DIRECTOR #2 (signature)
NOTE: If this is a one -day request. City staff has the authority to approve the application if there are no conflicts with other
Previously approved applications.
DATE
Approved by City Council: 11/20/18
H/engineering/parks/application/softbal Itourn am entappl. doc
Parks Coordinator or other City Authorized Personnel
2019 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM
(SOCCER, LACROSSE & FOOTBALL)
(Please print or type all information)
NAME OF TOURNAMENT:
TOURNAMENT ORGANIZATION:
TOURNAMENT
TWO TOURNAMENT DIRECTORS MUST BE LISTED.
TOURNAMENT DIRECTOR #1:
Print Name:
Address:
City, Date,
Phone: (Primary)
TOURNAMENT DIRECTOR #2:
Print Name:
Address:
City, Date, Zip:
Phone: (Primary)
Note: The Tournament Director(s) or designee shall always be on site during the duration of the tournament.
Check here if organization is located in Andover ❑
Dates of Tournament:
PARK FEES AND USAGE:
Fees are as follows
❑ Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*)
❑ Youth - $275.00 Field reservation fee is for the use of up to 2 fields (*) for all youth organizations not affiliated
with Andover youth (to be considered an organization from Andover, a minimum of 51 % participation of
Andover residents shall be required based on the previous year participation of the organization or
association).
Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules more
than 2 fields an additional $100 per field will be charged. If your organization uses more than the
approved number of field(s), the organization will be charged double per field plus an 15% administration
fee.
Number of fields to be used
Note: 1 -day tournaments will be charged 75% of the field reservation fee.
The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and
building.
Damage Deposit Fees (Check A or B)
❑ A. $500 Profit Organizations
❑ B. $250 Non -Profit Organizations
Park usage as follows: (Check fields requested to be used)
1. City Hall Park Complex #1 2. Prairie Knoll Park
❑ Field No. 1 (south side of water tower) ❑ Southeast Field
❑ Southwest Field
❑ North Field
3. Sunshine Park 4. Hawkridge Park
❑ Field No. 2 (next to 148th Avenue) ❑ West
❑ Field No. 3 (field southeast of ball diamonds) ❑ Middle
❑ Field No. 4 (field directly east of ball diamonds) ❑ East
5. Pine Hills North
❑ Grow West Field (northwest field)
❑ Grow East Field (northeast field)
❑ Bennett Field (south field)
SPECIAL REQUEST SECTION Check the following boxes if applicable.
❑ If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be
necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works
Department will be necessary prior to any use.
❑ List any special instructions necessary for the Public Works Department so arrangements can be made prior to the
tournament.
All requests for tournaments must be submitted by Friday, January 4, 2019. The Park and Recreation Commission will
consider the application at the third Thursday meeting in January. Any tournament application after that will be on a space
available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field
reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be
submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees
must also be submitted with the application, including the penalty fee. The Park and Recreation Commission must approve any
late applications at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with
City Youth Associations having priority.
A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament
date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. Any Fees
paid, the $500.00 (or the $250.00) less any money for damages, will be returned after inspection by the Public Works
Department.
* If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A.
The City Council has adopted the following policy:
"Field reservation fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the
tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event
that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the
full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where
tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in
writing at least 14 days prior to the date of the tournament".
If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained
from and returned to the City of Andover, Parks Coordinator at 1685 Crosstown Boulevard NW, Andover, MN 55304.
* The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc.
* During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed.
* Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council
for park security.
* Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available
on the City of Andover's webpage at www.andovermn.gov
* NEW in 2019! The applicant may be required to provide parking attendants during the duration of the tournament, multi -day,
jamboree or event by hiring a company or providing association members to oversee the parking operations at Prairie Knoll
Park and Sunshine Park to ensure that vehicles are parking in designated parking areas only. All other parks/facilities may
also require the association or applicant to provide parking attendants when it is anticipated a larger group of
spectators/parents are expected. The company that is hired or the association members that will be working the tournament
or event must always use the required MNDOT approved reflective vests. The parking attendants will be responsible to
contact the Anoka County Sheriffs Department when there is a conflict/issue/concern with parking.
Note: The association or applicant can provide other altematives/options in writing to the City for approval which details how
the parking operations for this event will not impact the park/facilities and/or the area residents in which the parking
attendants requirements could potentially be waived.
Please provide parking operations alternatives/options here:
Attached is City Code Title #8 Chapter 4
DATE
DATE
Ewa
Approved by City Council: 11/20/18
H/engineering/parks/application/soccerto urn am entappl. doc
NO METAL SPIKES
NO ALCOHOL
TOURNAMENT DIRECTOR #1 (signature)
TOURNAMENT DIRECTOR #2 (signature)
Parks Coordinator or other City Authorized Personnel
2019-20 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM
(Hockey and/or Broomball)
(Please print or type all information)
NAME OF TOURNAMENT:
TOURNAMENT ORGANIZATION:
TOURNAMENT SPONSOR:
TWO TOURNAMENT DIRECTORS MUST BE LISTED.
TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2
(print name):
ADDRESS:
CITY, STATE, ZIP CODE:
PHONE:
(home)
E-MAIL:
(work)
(print name):
ADDRESS:
CITY, STATE, ZIP CODE:
PHONE:
(h
(mobile) ome) (work)
E-MAIL:
Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the
tournament.
Check here if organization is located in Andover 0
DATES OF TOURNAMENT:
HOCKEY RINK FEES AND USAGE
Fees are as follows: (Check A or B)
0 A. No Rink Maintenance
0 Adult - $200.00 rink reservation fee is for the use of up to 2 rinks (*).
0 Youth - $200.00 rink reservation fee is for the use of up to 2 rinks (*) for all youth
organizations not affiliated with Andover youth (to be considered an organization from
Andover, a minimum of 51% participation of Andover residents shall be required based on
the previous year participation of the organization or association).
Note: (*) This rink reservation fee is used to secure the use of the rink(s). If your
organization schedules more than 2 rinks an additional $100 will be charged per
rink. If your organization uses more than the approved number of rinks, the
organization will be charged double per rink plus a 15% administration fee.
Number of rinks to be used
Note: 7 day tournaments/jamborees will be charged 75% of the rink reservation fee.
The rink reservation fee includes the use of the shovels during the duration of the
tournament.
The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms
and building.
(mobile)
0 B. With Rink Maintenance
0 Adult - $200.00 rink reservation fee is for the use of up to 2 rinks (*), and a $600 escrow for
maintenance. Note: Any remaining escrow will be returned to the applicant once the final
City maintenance personnel costs have been determined. If it has been determined that the
fees collected are not enough to cover the City maintenance personnel costs of the
tournament, the applicant will be responsible to pay for these costs prior to the release of
any damage deposit that has been collected for the tournament.
0 Youth - $200.00 rink reservation fee is for the use of up to 2 rinks for all youth
organizations not affiliated with Andover youth (*) (to be considered an organization from
Andover, a minimum of 51 % participation of Andover residents shall be required based on
the previous year participation of the organization or association). A $400 escrow shall be
required for maintenance for all organizations and/or associations. Note: Any remaining
escrow will be returned to the applicant once the final City maintenance personnel costs
have been determined. If it has been determined that the fees collected are not enough to
cover the City maintenance personnel costs of the tournament, the applicant will be
responsible to pay for these costs prior to the release of any damage deposit fee that has
been collected for the tournament. For organizations affiliated with Andover Youth, the rink
reservation fee will be waived but the escrow is required.
Note: (*) This rink reservation fee is used to secure the use of the rink(s). If your
organization schedules more than 2 rinks an additional $100 per rink will be
charged. If your organization uses more than the approved number of rinks, the
organization will be charged double per rink plus a 15% administration fee.
Number of rinks to be used
Note: 1 day tournaments will be charged 75% of the rink reservation fee.
The rink reservation fee includes the use of the shovels during the duration of the
tournament.
The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms
and building.
Damage Deposit Fees (Check A or B)
0 A. $500 Profit Organizations
0 B. $250 Non -Profit Organizations
Rink usage as follows: (Check fields requested to be used)
Hockey Rinks
0 City Hall Outdoor Rink Facility -East Rink
0 City Hall Outdoor Rink Facility -West Rink
0 Hawkridge Park Rink
0 Prairie Knoll Park Rink
0 Crooked Lake School Rink
SPECIAL REQUEST SECTION Check the following boxes if applicable.
0 List any special instructions necessary for the Public Works Department so arrangements can be
made prior to the tournament/jamboree. (Example: Additional hockey nets, bleachers, snow
removal)
The application will be considered by the Park & Recreation Commission at the next available meeting.
The Park and Recreation Commission meet on the first and third Thursday of each month.
A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due at the time of
application is made to the City. Any equipment damaged or lost or any damage to City property by
renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will
be returned after inspection by the Public Works Department.
* If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to
request Attachment A.
The City Council has adopted the following policy:
"Rink reservation fees for tournaments shall be paid at the time application is made to the City. If the
tournament/jamboree is cancelled, the Rink Reservation Fee and/or the Non -Intoxicating Liquor
License Fee will not be returned. In the event that another sponsor requests the use of the facilities
after a tournament has been cancelled, the new sponsor must pay the full amount and the original
sponsor will be refunded the total minus any administrative costs incurred by the City. Where
tournament fees are not required and a tournament is cancelled, the association or group is to notify
the City in writing at least 14 days prior to the date of the tournament.
If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application
forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown
Boulevard NW, Andover, MN 55304.
* The City reserves the right to cancel or delay usage of the rinks due to weather, rink conditions, etc.
* Regulations, Violations and Penalties (City Code Title 8 Chapter 4) regarding use and occupancy of City
parks are available on the City of Andover's webpage at www.andovermn.gov
* NEW in 20191 The applicant may be required to provide parking attendants during the duration of the
tournament, multi -day, jamboree or event by hiring a company or providing association members to
oversee the parking operations at any of the rinks listed above to ensure that vehicles are parking in
designated parking areas only. The company that is hired or the association members that will be
working the tournament or event must always use the required MNDOT approved reflective vests.
Parking attendants will be responsible to contact the Anoka County Sheriffs Department when there is
a conflictlissue/concern with parking.
Note: The association or applicant can provide other alternatives/options in writing to the City for
approval which details how the parking operations for this event will not impact the park/facilities
and/or the area residents in which the parking attendant requirements could potentially be waived.
Please provide parking operations alternatives/options here:
DATE
Igo
DATE
Approved by City Council: 11/20/18
NO ALCOHOL
TOURNAMENT DIRECTOR #1 (signature)
TOURNAMENT DIRECTOR #2 (signature)
Parks Coordinator or other City Authorized Personnel
H/engineering/parks/application/hockeytou rnam enta ppl.doc
ATTACHMENT A
rLi
C AW5
Y, O F@v6
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
To: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director o ubli Works/City Engineer
From: Todd J. Haas, Assistant Public Works Director
Subject: Approve Revisions to Application for Scheduled Use of Recreational
Facilities - Engineering
Date: November 20, 2018
INTRODUCTION
The City Council is requested to approve revisions to the Application for Scheduled Use
of Recreational Facilities.
DISCUSSION
Attached is the proposed revised Application for Scheduled Use of Recreational Facilities
for City Council's approval.
As you know, over the years there has been concerns with parking, specifically at Prairie
Knoll Park and a few times at Sunshine Park. The Andover Area Lacrosse Association
(AALA) and the Andover Football Association (AFA) have done a good job this past
season scheduling games at Prairie Knoll Park as to not create an overabundance of
vehicles at the park but there is still a problem with vehicles parking in designated no
parking areas and in the ditches along 146' Lane NW. For the past few years, staff and
the Sheriff's Department continually receive calls throughout the football season from
residents about the parking violations. Staff has discussed this with the AFA President
about communicating this concern to their membership and to other football associations
on where to park but it continues to be a problem. To help resolve this issue, staff
recommended to the Park and Recreation Commission to include new language in the
applications that addresses parking concerns. The applicant will be given an opportunity
to provide alternatives/options in writing to the City for approval which would detail how
the parking operations for that event will not impact the park/facilities and/or area
residents. Note: At most parks, parking issues have not been a problem but it is a good
idea to make sure the applicants have a plan in place.
Staff has discussed the issues with the Anoka County Sheriff's Department and they are
in favor of having a plan and/or requiring parking attendants as they have more important
items to attend to other than writing citations for parking violations.
Mayor and Council Members
November 20, 2018
Page 2 of 2
The one other item that is recommended is to allow administrative approval for one day
application requests if the request does not conflict with other previously approved
activities.
ACTION REQUESTED
The City Council is requested to approve the attached revised Application for Scheduled
Use of Recreational Facilities as recommended by the Park and Recreation Commission.
Respectfully submitted,
Todd J. Haas
Attachments: Proposed Application
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities
Association President Phone (Home)
Print Name Phone (Work)
Phone (Mobile)
Association President (E-mail)
Signature (required) Date
City State Zip
APPLICATION DUE DATES:
• FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
• FOR SPRING AND SUMMER USE OF FACILITES - FIRST THURSDAY IN MARCH FOR
SOCCER, SOFTBALL, BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
• FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associatidhs may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled -on a
first-come, first-served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Total number of participants expected in program this year.
Total number of participants expected from Andover this
Total number of participants in program last year.
Total number of participants from Andover last
Age brackets for participation
Number of game fields/rinks needed per week this year
Must indicate season start and end dates
Time slot desired (list 2 choices) 1.
2.
List specific fields/rinks being requested (refer to attached listing)
Number of practice fields/rinks needed per week this year
Time slot desired (list 2 choices)
List specific fields/rinks being requested (refer to attached listing)
Please check all boxes that apply:
0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic
Associations requirements for one day requests or as determined by the Park Commission.
0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by
the City Council.
0 Fees are not required for use of the fields/rinks.
0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule)
Note: Field/hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that apply for use of a recreational facility will be required
to pay a fee as determined by the City Council for park security.
Note: NEW in 20191 The applicant may be required to provide parking attendants during the
duration of the season where needed by hiring a company or providing association members
to oversee the parking operations at Prairie Knoll Park and Sunshine Park to ensure that
vehicles are parking in designated parking areas only. All other parks/facilities may also
require the association or applicant to provide parking attendants when it is anticipated a
larger group of participants/spectators are expected. The company that is hired or the
association members that will be working the tournament or event must always use the
required MNDOT approved reflective vests. Parking attendants will be responsible to contact
the Anoka County Sheriff's Department when there is a conflict/issue/concern with parking.
Note: The association or applicant shall provide other alternatives/options in writing to the City for
approval which details how the parking operations for the season will not impact the
park/facilities and/or the area residents in which the parking attendant requirements could
potentially be waived.
Please provide parking operations alternatives/options here:
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
CITY STAFF PERSONAL HAVE THE OPTION TO APPROVE APPLICATIONS FOR ONE DAY
USE OF FIELDS/FACILITIES AS LONG AS THE REQUESTS DO NOT CONFLICT WITH OTHER
GROUPS AND/OR ASSOCIATIONS THAT HAVE RECEIVED PREVIOUS APPROVAL FROM THE
CITY.
DATE Parks Coordinator or other City Authorized Personnel
(For one day requests)
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 4/16/15
Revised 11120/18
H drive/engineering/parks/applications/field usage application
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
To: Mayor and Council Members
CC: Jim Dickinson, City Administra
David D. Berkowitz, Director of
From: Todd J. Haas, Assistant Public Works Director
Engineer
O
Subject: Approve Deed Conditions/18-33/Kelsey Round Lake Park -
Engineering
Date: November 20, 2018
INTRODUCTION
The City Council is requested to approve deed restrictions to the property in Kelsey
Round Lake Park.
DISCUSSION
Attached is a page from the approved contract with the Minnesota Department of Natural
Resources (MNDNR) that requires the City of Andover to place a deed restriction on the
property described in attachment identified as Exhibit A of the Declaration of Covenants
and Restrictions. The deed restrictions on the property are as follows:
1. The property shall be permanently managed and maintained for outdoor
recreation use.
2. The Declarant shall not at any time convert any portion of the park area to uses
other than public outdoor recreation use without the prior written approval of the
state acting through its Commissioner of Natural Resources.
ACTION REQUESTED
The City Council is requested to approve the Declaration of Covenants, Conditions and
Restrictions as recommended by staff.
Respectfully submitted,
Todd J. Haas
Attachments: Declaration of Covenants, Conditions and Restrictions which includes
Exhibit A; Page from the MNDNR contract; Location Map's
DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS
THIS DECLARATION made this 201h day of November, 2018, by the City
of Andover, a municipal corporation, (hereinafter referred to as "Declarant').
WITNESSETH, THE FOLLOWING RECITALS:
WHEREAS, Declarant is the owner of parcels of property located in Anoka
County, which properties are more fully described in Exhibit A attached hereto and made
a part hereof; and
WHEREAS, the Minnesota Department of Natural Resources Outdoor
Recreation Project Agreement requires that the Declarant impose certain restrictions on
the "Property"; and
WHEREAS, Declarant desires to provide for the preservation of the values and
amenities of said parcels and to this end, desires to subject said parcels to the
covenants and restrictions set forth in this declaration.
NOW, THEREFORE, in consideration of the premises herein, the Declarant declares
that the real property described in Exhibit A hereto shall be held, transferred, sold,
conveyed, occupied, subject to the covenants, conditions and restrictions hereinafter set
forth.
1. The Property shall be managed and maintained for public outdoor recreation
use.
2. The Declarant shall not at any time convert any portion of the park
area to uses other than public outdoor recreation use without the prior written
approval of the State acting through its Commissioner of Natural Resources.
WITNESS WHEREOF, the undersigned being the Declarant have caused this
declaration to be executed as of the day and year first above written.
CITY OF ANDOVER
By
Mayor
By:
Deputy City Clerk
STATE OF MINNESOTA
COUNTY OFANOKA
On this day of , 2018, before me, a Notary
Public within and for said County, personally appeared Julie Trude and Michelle
Hartner, to me known to be respectively the Mayor and Deputy City Clerk of the
City of Andover, and who executed the foregoing instrument and acknowledged that
they executed the same on the behalf of said City.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
City of Andover
1685 Crosstown Boulevard NW
Andover, Minnesota 55304
Government Lot 1, Section 20, Township 32, Range 24, Anoka County,
Minnesota,
EXCEPT
That part of Government Lot 1, Section 20, Township 32, Range 24, Anoka
County, Minnesota, described as beginning at the Southwest corner thereof;
thence East along the South line thereof a distance of 762.44 feet; thence North
at right angles a distance of 87.00 feet; thence West at right angles a distance
of 255.00 feet; thence South at right angles a distance of 54.00 feet; thence West
at right angles a distance of 507,23 feet to the West line thereof; thence South
along said West line a distance of 33.00 feet to the point of beginning.
AND ALSO EXCEPTING
The West 330 feet of the South 660 feet of Government Lot 1, Section
20, Township 32, Range 24, Anoka County, Minnesota,
Subject to 149' Avenue N.W., as dedicated to the public over the South 33
feet thereof.
PARCEL (1)
That portion of the East 328.52 feet of the Northwest Quarter of the Northwest Quarter of Section 20,
Township 32, Range 24 lying South of a line 1,034.03 feet South of the North line of said Section
20, Township 32, Range 24.
PARCEL (2)
That part of the Northwest Quarter of the Southwest Quarter of said Section 20, Township
32, Range 24 lying Easterly of the following described line: Commencing at the Southwest
comer of said Northwest Quarter of he Southwest Quarter, thence North 89 degrees, 49 minutes,
24 seconds East, along the South line of said Northwest Quarter of the Southwest Quarter, a
distance of 310.00 feet to the point of beginning, thence North 0 degrees, 07 minutes, 28 seconds
East a distance of 875.00 feet; thence North 89 degrees, 51 minutes, 50 seconds East a distance of
395.00 feet; then North 0 degrees, 07 minutes, 28 seconds East a distance of 447.02 feet, more or less
to said North line ofthe Northwest Quarter of the Southwest Quarter and there terminating; and
excepting therefrom the following described parcel:
The East 475.72 feet of the Northwest Quarter of said Southwest Quarter of Section 20, Township
32, Range 24.
The West 34.65 feet of the East 475.72 feet of the Northwest Quarter of the Southwest Quarter of
Section 20, Township 32, Range 24, Anoka County, Minnesota.
PIN 20 32 24 32 0006
4)
conflict of interests related to grant making at both the individual and organizational levels.
A conflict of interest (actual, potential, or perceived) occurs when a person has actual or apparent duty
or loyalty to more than one organization and the competing duties or loyalties may result in actions
which are adverse to one or both parties. A conflict of interest exists even if no unethical, improper, or
illegal act results from it.
The Grantee, by signing this contract with the State, certifies it has read and understands the Office of
Grants Management Conflict of Interest Policy 08-01, will maintain an adequate Conflict of Interest
Policy and, throughout the term of the contract, monitor and report any actual, potential, or perceived
conflicts of interest to the State's Authorized Representative.
23 Minnesota Historical Sites Act and Minnesota Field Archaeology Act
The Minnesota Historical Society will be contacted to review your project to determine if the site is a
potential location for historical or archeological findings. If the Historical Society determines that a
survey is required, the survey would need to be completed prior to any site disturbance for development
projects and prior to the final reimbursement of the grant funds for acquisition projects.
24 Land Retention and Deed Restriction
24.1 Land Retention
Any lands acquired or developed with assistance from the Outdoor Recreation grant program must be
retained solely for public outdoor recreation use. The lands subject to this contract are shown in
Attachment B — Boundary Map which is attached and made part of this contract. No other use can be
made of these lands without prior written approval of the State. The State will consider requests to
convert these lands to other uses only if all practical alternatives have been evaluated and rejected on a
sound basis and replacement lands of equal or greater fair market value and reasonably equivalent
usefulness are acquired and dedicated to public outdoor recreation use.
Deed Restriction
The Grantee shall have the following condition recorded with the deed to all lands within the park as
described in Attachment B — Boundary Map and submit an attested copy of the deed and the condition to
the State:
In order to comply with the Department of Natural Resources Outdoor Recreation Project Contract
OR19-001, the City of Andover does hereby impose the following restrictions on the property described
in Attachment B to that contract:
1. The property shall be permanently managed and maintained for public outdoor recreation use.
2.The Grantee shall not at any time convert any portion of the park area to uses other than public
outdoor recreation use without the prior written approval of the State acting through its commissioner of
naturalresources.3.
25 Purchasing Recycled and Recyclable Materials
The Grantee must use this funding in compliance with Minnesota Statutes, section 16C.0725, regarding
purchasing recycled, repairable, and durable materials and Minnesota Statutes, section 16C.073,
regarding purchasing and using paper stock and printing.
26 Energy Conservation and Sustainable Building Guidelines
The Grantee must ensure that the project complies with the applicable energy conservation and
FY 17 Grant Agreement for Municipality
AN .OVER Kelsey Round Lake Park
. �iiii li iii
1511H AW NW
Date Created: November 14, 2018
Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data.
ItiNDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: James Dickinson City Administrator
FROM: Dana Makinen, Human Resources Manager
SUBJECT: Accept Resignation/Retirement of Mark Becker, Streets Maintenance Supervisor
DATE: November 20, 2018
INTRODUCTION
This item is to acknowledge the resignation of Mark Becker, Streets Maintenance Supervisor.
DISCUSSION
Mark's last day with the City of Andover will be Friday, November 23, 2018. Mark has accepted
the position of Streets/Storm Water Supervisor for the City of Blaine. Mark has been working for
the City of Andover for 6 years.
The Human Resources department would like to advertise and recruit candidates for this position.
BUDGETIMPACT
None. This was already identified in the 2018 Budget.
ACTION REQUESTED
The City Council is requested to acknowledge the resignation of Mark Becker and authorized
Human Resources to advertise and recruit candidates for a new Street Maintenance Supervisor
position.
Respectfully submitted,
Dana Makinen
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Approve LMCIT Liability Coverage
November 20, 2018
INTRODUCTION
The League of Minnesota Cities Insurance Trust (LMCIT) requests that participating cities
annually decide whether or not to waive the statutory tort liability limits established by Minnesota
Statutes 466.04.
DISCUSSION
Attached is the "LMCIT Liability Coverage — Waiver Form" provided by the LMCIT, which
provides a description of the options available to the City of Andover. Currently the City of
Andover DOES NOT WAIVE the monetary limits on municipal tort liability established by
Minnesota Statutes 466.04. Finance is recommending continuing with past practice.
BUDGETIMPACT
No budget impact if the City does not waive limits.
ACTION REQUESTED
The Andover City Council is requested to not waive the monetary limits on tort liability
established by Minnesota Statutes 466.04.
submitted,
Dickinson
00
LEAGUE oP
MINNESOTA
CITIES
CONNECTING & INNOVATING
SINCE 1913
LIABILITY COVERAGE — WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT)
must complete and return this form to LMCIT before the member's effective date of coverage. Return
completed form to your underwriter or email to pstecht7a lmc.ore.
The decision to waive or not waive the statutory tort limits must be made annually by the
member's governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits
to the extent of the coverage purchased. The decision has the following effects:
• If the member does not waive the statutory tort limits, an individual claimant could recover no more than
$500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single
occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits
would apply regardless of whether the member purchases the optional LMCIT excess liability coverage.
• If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant
could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are
only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is
$2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply
would also be limited to $2,000,000, regardless of the number of claimants.
• If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for
a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage
purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name:
Check one:
❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat.
466.04.
F] The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. & 466.04, to
the extent of the limits of the liability coverage obtained from LMCIT.
Date of member's governing body meeting:
145 UNIVERSITY AVE. WEST PHONE: (651) 281-1200 FAx: (651) 281-1299
ST. PAUL, MN 55103-2044 TOLL FREE: (800) 925-1122 WEB: WWW.LMC.ORG
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City
Commander Paul Lenzmeier -
Sheriff's Office
Anoka County Sheriffs Office Monthly Report - Sheriff
November 20, 2018
INTRODUCTION
Commander Paul Lenzmeier from the Anoka County Sheriffs Office will be present to provide
the Council and the citizens of Andover with an update on law enforcement activities within the
City.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Commander Paul Lenzmeier
Anoka County Sheriffs Office
CITY ,NDOVE
A
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Lee Brezinka, Finance Manager
SUBJECT: Authorize Initiating 2019 Equipment Proposals
DATE: November 20, 2018
The Andover City Council is requested to approve initiating the following 2019 Equipment proposals. By doing
so, the City can take advantage of year-end pricing opportunities to save some additional dollars.
The Andover City Council, as part of the November 7, 2018 Council meeting, officially adopted the 2019 — 2023
Capital Improvement Plan and on December 18, 2018, will officially adopt the 2019 Annual Operating Budget.
Included in the operating budget are the following equipment items funded by various revenue sources:
Amount Funding Source
Replacement - Small Extended Cab Pickup #8
$ 35,000
Capital Equipment Reserve
Replacement - Skate Sharpener
8,000
Comm Ctr Operations
Replacement - Election Voting Booths
25,000
Capital Equipment Reserve
New - Sign Message Board
18,000
Capital Equipment Reserve
New - Valve Maintenance Trailer
70,000
Water Fund
$ 156,000
BUDGET IMPACT
The equipment purchases were part of the 2019-2023 Capital Improvement Plan and budgeted in the 2019
Operating Budget.
The City Council is requested to approve moving forward with the 2019 Equipment purchases and authorize staff
to start the procurement process for acquiring the equipment.
Respectfully submitted,
Lee Brezinka
C I T Y O F '�•
ND OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC:
Jim Dickinson, City Administr
FROM: David D. Berkowitz, Director
ty Engineer
SUBJECT: Order Improvement/Order Plans &Specs/17-27/Public Works Vehicle Maintenance
Facility, Cold Storage Building & Site Work - Engineering
DATE: November 20, 2018
The City Council is requested to approve the resolution ordering improvement and directing preparation
of plans and specifications for the improvement of Project 17-27, Public Works Vehicle Maintenance
Facility, Cold Storage Building & Site Work.
Listed below is the process that has taken place so far to get the plans and specifications ready for
bidding:
• July 5, 2017 Regular Andover City Council Meeting: Approve Request for Proposals for
Architects and Construction Managers
• September 19, 2017 Regular Andover City Council Meeting: Approve Architectural Firm/Oertel
Architects
• January 2, 2018 Regular Andover City Council Meeting: Approve Construction Management
Firm//RJM Construction
• January 23, 2018 Andover City Council Workshop Meeting: General Update of the Vehicle
Maintenance Facility including layout, elevation drawings and building layout/Discussion with
Council
• March 27, 2018 Andover City Council Workshop Meeting: Reviewed layout of PW Vehicle
Maintenance Facility & Reviewed Community Center Master Plan Architect has provided
estimated space needs based on stakeholder input
• April 24, 2018 Andover City Council Workshop Meeting: Council supported addition of Kelwall
on the Cold Storage Building. Mayor suggested this be brought forward to open house for
resident input
• May 22, 2018 Andover City Council Workshop Meeting: The information was presented to the
City Council that was going to be presented at the Open House on May 23, 2018
0 May 23, 2018: Open House for the proposed Public Works Vehicle Maintenance Facility
Mayor and Council Members
November 20, 2018
Page 2 of 2
• August 28, 2018 Andover City Council Workshop Meeting: Update was only on the Community
Center which items that were discussed were exploring expansion of facilities/design &
development
• September 25, 2018 Andover City Council Workshop Meeting: Update from staff, Oertel
Architects & RJM Construction on design and current cost estimating
• October 23, 2018 Update project status at the Andover City Council Workshop Meeting
There have also been multiple design meetings, a 90% Commercial Site Plan staff review and currently a
90% Building Plan review.
The final steps to get this project to bid are as follows:
• Address staff s design comments and final the plans and specifications
• City Council to approve the final plans and specifications and order advertisement for bids on
Tuesday, December 4, 2018
• Advertisement for bids to go out Friday, December 7, 2018
• Open Bids January 22, 2019
• City Council to award bid on February 5, 2019
• Construction to begin Spring 2019
• Construction Completion Oct/Nov 2019.
BUDGET IMPACT
The project will be funded by General Obligation Capital Improvement Plan Bonds.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering improvement and directing preparation
of plans and specifications for the improvement of Project 17-27, Public Works Vehicle Maintenance
Facility, Cold Storage Building & Site Work.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution V
MOTION by Councilmember
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO.
17-27, PUBLIC WORKS VEHICLE MAINTENANCE FACILITY, COLD STORAGE
BUILDING & SITE WORK.
WHEREAS, the City Council is cognizant of the need for the improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of Public Works Vehicle Maintenance Facility Cold Storage Building & Site
Work, Project 17-27; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the Oertel
Architects/RJM Construction to prepare the plans and specifications for such
improvement project.
MOTION seconded by Councilmem
and adopted by the
City Council at a regular meeting this 20th day of November, 2018, with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner— Deputy City Clerk
,NDOVE
F^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City
FROM: Lee Brezinka, Finance Manager
SUBJECT: Reimbursement Resolution / 2019 Projects
DATE: November 20, 2018
J
The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for the
projects approved through the 2019 - 2023 City of Andover Capital Improvement Plan (CIP) and the annual budget
process.
DISCUSSION
The Andover City Council, as part of the November 7, 2018 Council meeting, officially adopting the 2019 - 2023
Capital Improvement Plan and on December 18, 2018 will officially adopt the 2019 Annual Operating Budget
that included $26,820,000 for General Obligation Bonds planned for the Public Works Relocation / Expansion
($9,350,000) and Andover Community Center Expansion ($17,470,000). As these projects move through the
various phases, this reimbursement resolution will allow the City the opportunity to recapture any expenditures
associated with construction of an approved project.
BUDGET IMPACT
These projects were part of the 2019 - 2023 Capital Improvement Plan and budgeted in the 2019 Operating Budget.
ACTION REQUESTED
The City Council is requested to approve the attached resolution providing for reimbursement of expenditures
associated with construction of approved projects listed above.
Respectfully submitted,
VLL i
Lee Brezinka
Attachments: Reimbursement Resolution
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE
UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT
BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE.
WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax
Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which
are to be used to reimburse the City for project expenditures made by the City prior to the time of the
issuance of the bonds; and
WHEREAS, the Regulations generally require that the City make a prior declaration of its official
intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued
borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such
borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the
project is placed in service, and that the expenditure be a capital expenditure; and
WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain
projects hereinafter identified;
NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration
of official intent' pursuant to Section 1.103-18 of the Regulations.
1. Official Intent Declaration
(a) The City proposes to undertake the following projects described on Exhibit A attached
hereto.
(b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing
or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of
Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting preliminary
expenditures as defined in Section 1.103(1)(2) of the Regulations, no expenditures for the
foregoing projects as identified on Exhibit A have heretofore been made by the City and
no expenditures will be made by the City until after the date of this Resolution.
(c) The City reasonably expects to reimburse the City expenditures made for costs of
designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City
after the date of payment of all or a portion of the costs. All reimbursed expenditures shall
be capital expenditures as defined in Section 1.150-1(h) of the Regulations.
(d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18
of the Regulations.
2. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long-
term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-
term bases or otherwise set aside) to provide permanent financing for the expenditures related
to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is
determined to be consistent with the City's budgetary and financial circumstances as they exist
or are reasonably foreseeable on the date hereof, all within the meaning and content of the
Regulations.
3. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available official
books and records of the City. This resolution shall be available for inspection at the office of
the City Clerk at the City Hall (which is the main administrative office of the City) during normal
business hours of the City on every business day until the date of issuance of the Bonds.
4. Reimbursement Allocations. The City's financial officer shall be responsible for making the
"reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing
used by the City to make payment of the prior costs of the projects. Each allocation shall be
evidenced by an entry on the official books and records of the City maintained for the Bonds,
shall specifically identify the actual prior expenditure being reimbursed or, in the case
reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account
from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds
from any restriction under the bond resolution or other relevant legal documents for the Bonds,
and under any applicable state statute, which would apply to the unspent proceeds of the Bonds.
MOTION seconded by Councilmember and adopted by the City Council of the City of Andover
on this day of with Councilmembers
of the resolution, and Councilmembers
passed.
ATTEST:
Michelle Hartner — Deputy City Clerk
voting in favor
voting against, whereupon said resolution was
CITY OF ANDOVER
Julie Trude - Mayor
Description:
ACC / YMCA Expansion
Replacement — Camera / Security System
Upgrading Building Control System
Replacement — Ice Arena Refrigeration & Dasher Board
Replacement — Concrete Floor Zamboni Room
Replacement — Field House Floor
Exhibit A
$ 16,600,000
25,000
50,000
500,000
20,000
275,000
17,470,000
Public Works Relocation/ Expansion 9,350,000
$ 26,820,000
CITY 0,A
MOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.AN DOVE RMN. GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
November 20, 2018
The City Administration and the Department Heads present at the meeting will provide a brief
verbal update on various items of interest to the City Council and to the residents at the meeting.
Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development/CIP Projects
3. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a particular
item, please notify me so an adequate update can be made.
submitted,
Dickinson