Loading...
HomeMy WebLinkAboutJuly 19, 20181685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting July 19, 2018 6:30 P.M. Meet at Terrace Park 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/7/18) 4. Agenda Approval 5. Consider 2018 Tournament Application/Andover Athletic Association 6. Consider 2018 Fall Football/Baseball/Softball Schedule 7. Consider 2018 Tournament Application/Andover Football Association 8. Consider 2018 Fall Football/Soccer/Lacrosse Schedule 9. Discuss 2018 Park Dedication Study/Future Community Play Field Area 10. Consider Request from Andover Athletic Association/Sunshine Park Building Modifications, Cont. 11. Consider Request from North Metro Soccer Association for a Storage Shed/Pine Hills North Facility 12. Consider Anoka County Draft Parks System Plan 13.Anoka County Sheriffs Department 2nd Quarterly Report 14. Park Dedication Improvement Fund 2nd Quarterly Report/Finance Department 15. Consider Revised Draft 2019-2023 Park Capital Improvement Plan 16. Update on Joint Meeting with City Council 17. Outstanding Items 18. 19. Chair's Report 20. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss Fee for Use of Fields, Cont. B. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Cc: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineer � Todd J. Haas, Asst. Public Works Director 5. Consider 2018 Tournament Application/Andover Athletic Association July 19, 2018 INTRODUCTION This item is in regard to considering the attached 2018 Tournament Application Forms for the upcoming fall softball season as requested by the Andover Athletic Association (AAA). DISCUSSION The City has received four applications from the Andover Athletic Association for the upcoming fall season. Listed below are the dates and the fields being requested for the multi -day event. • August 10-12/AAA All-Star Series/Sunshine Park (Fields 1-6), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields) • August 26/AAA Fall League Games/Sunshine Park (Fields 5-6 only), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields) • September 9 and 16/AAA Fall League Games/Sunshine Park (Fields 1-6), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields) • September 22-23/AAA Fall State League State Qualifier/Sunshine Park (Fields 1- 6), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields) • September 29-30/AAA Fall State League/Sunshine Park (Fields 1-6), City Hall Park Complex Field #7 and Eveland Fields (north, middle and south fields) ACTION REQUIRED The Park & Recreation Commission is requested to consider approving the attached 2018 Tournament Applications for the upcoming fall softball season as requested by the Andover Athletic Association. Respectf ully submitted, Toaas Attachment: Applications Cc: Steve Williams, AAA (Item was sent by e-mail) Jason Strasser, AAA (Item was sent by e-mail) 2018 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: All-Star Series TOURNAMENT ORGANIZATION: Andover Athletic Association TOURNAMENT SPONSOR: Andover Athletic Association TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Steve Williams _(print name): Jason Strasser ADDRESS: 15974 Crane Street ADDRESS: 1191 142nd CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 602-321-1072 PHONE: 763-528-8907 (home) (work) (mobile) (home) (work) (mobile) E-MAIL: _steve.f.williams@me.com E-MAIL: _jhstras@gmail.com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament Check here if organization is located in Andover X DATES OF TOURNAMENT: August 10th, 11th and 12th PARK FEES AND USAGE Fees are as follows: (Check A or B) A A. No Field Maintenance n Adult - $275.00 Field reservation fee is for the u se of up to 2 fields (") 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields (*) for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. 10 Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields(*) plus a $1000 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament ❑ Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51% participation of Andover residents shall be required based on the previous year participation of the organization or association). A $800 will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation fee will be waived but the escrow is required. Note: (*) This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the Chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields X Eveland Fields -North Field X Eveland Fields -Middle Field X Eveland Fields -South Field X Sunshine Park -Diamond No. 1 X Sunshine Park -Diamond No. 2 X Sunshine Park -Diamond No. 3 X Sunshine Park -Diamond No. 4 X Sunshine Park -Diamond No. 5 X Sunshine Park -Diamond No. 6 X City Hall Park Complex #1 -Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility -Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills South Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field 0 Rose Park -South Field 0 Rose Park -North Field SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 if you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by Friday, January 5, 2018. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. * if the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament'. If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andovermn.gov NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL DATE 'L DATE Approved by City Council: 213/15 H/engineering/parks/application/softballtournamentappl.doc TOURNAMENT DIRECTOR #1 (signature) TOUR ENT DIRECTOR #2 (signature) ECEIVE JUL 10 2018 2018 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Fall Leaque Games TOURNAMENT ORGANIZATION: Andover Athletic Association TOURNAMENT SPONSOR: Andover Athletic Association TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Steve Williams (print name): Jason Strasser ADDRESS: 15974 Crane Street ADDRESS: 1191 142nd CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 602-321-1072 PHONE: 763-528-8907 (home) (work) (mobile) (home) (work) (mobile) E-MAIL: _steve.f.wiliiams@me.com E-MAIL:hstras ^j @gmail.com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament Check here if organization is located in Andover X DATES OF TOURNAMENT: August 26th, September 91h and September 16th PARK FEES AND USAGE Fees are as follows: (Check A or B) A A. No Field Maintenance 0 Adult - $275.00 Field reservation fee is for the u se of up to 2 fields ( ) 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields (`) for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*) This field reservation fee is used to secure the use of the field(s). if your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more. than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. 10 Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*) plus a $1000 escrow for maintenance. Note: Any remaining escrow will be retumed to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). A $800 will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation fee will be waived but the escrow is required. Note: (*) This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields X Eveland Fields -North Field X Eveland Fields -Middle Field X Eveland Fields -South Field X Sunshine Park -Diamond No. 1 X Sunshine Park -Diamond No. 2 X Sunshine Park -Diamond No. 3 XSunshine Park -Diamond No. 4 X Sunshine Park -Diamond No. 5 X Sunshine Park -Diamond No. 6 X City Hall Park Complex #1 -Diamond No. 7 F;�lds will Ant- be. 61v*1(A(a on ftp AFF>'rA ks+ fb+k <ince Ari Witt be- havtN't& pervt?�V. Baseball Fields 'tS& 0 Andover Station N. Bali Field Facility -West Field -1110t6 0 Andover Station N. Ball Field Facility -Middle Field 0 Andover Station N. Bali Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills South Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field 0 Rose Park -South Field 0 Rose Park -North Field SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by Friday, January 5, 2018. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. * If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament". If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andovermn.gov NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL DATE ' -719 DATE Approved by City Council: 2/3115 Hlengineering/parks!application/softballtournamenta ppl.doc G- TOURNAMENT DIRECTOR #1 (signature) TOUROVENT DIRECTOR #2 (signature) EGEIVE JUL 10 2018 2018 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Fall League State Qualifier TOURNAMENT ORGANIZATION: Andover Athletic Association TOURNAMENT SPONSOR: Andover Athletic Association TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Steve Williams (print name): Jason Strasser ADDRESS: 15974 Crane Street ADDRESS: 1191 142nd CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 602-321-1072 PHONE: 763-528-8907 (home) (work) (mobile) (home) (work) (mobile) E-MAIL: _steve.f.williams@me.com E-MAIL: _-_jhstras@gmaii.com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament Check here if organization is located in Andover X DATES OF TOURNAMENT: September 22-23 PARK FEES AND USAGE Fees are as follows: (Check A or B) A A. No Field Maintenance 0 Adult - $275.00 Field reservation fee is for the u se of up to 2 fields (*) 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields (*) for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. 10 Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*) plus a $1000 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous vear participation of the organization or association). A $800 will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation fee will be waived but the escrow is required. Note: (*) This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees (Check A or B) 0 A $500 Profit Organizations D B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields X Eveland Fields -North Field X Eveland Fields -Middle Field X Eveland Fields -South Field X Sunshine Park -Diamond No. 1 X Sunshine Park -Diamond No. 2 X Sunshine Park -Diamond No. 3 X Sunshine Park -Diamond No. 4 X Sunshine Park -Diamond No. 5 X Sunshine Park -Diamond No. 6 X City Hall Park Complex #1 -Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility -Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills South Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field 0 Rose Park -South Field 0 Rose Park -North Field SPECIAL REQUEST SECTION Check the following boxes if applicable. D If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers andlor base locations.) All requests for tournaments must be submitted by Friday, January 5, 2018. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. *If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament'. If further information is needed, please contact the Parks Coordinator at (763) 755-5100_ Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www,andovermn.gov NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL DATE A0- DATE Approved by City Council: 2/3115 H/engineering/parks/application/softballtournamentappl. doc ECEIVE JUL 10 2018 2018 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Fall Leaoue State TOURNAMENT ORGANIZATION: Andover Athletic Association TOURNAMENT SPONSOR: Andover Athletic Association TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Steve Williams (print name): Jason Strasser ADDRESS: 15974 Crane Street ADDRESS: 1191 142nd CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 602-321-1072 PHONE: 763.528-8907 (home) (work) (mobile) (home) (work) (mobile) E-MAIL: _steve.f.williams@me.com E-MAIL:_—jhstras@gmail.com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover X DATES OF TOURNAMENT: September 29-30 PARK FEES AND USAGE Fees are as follows: (Check A or B) A, A. No Field Maintenance 0 Adult - $275.00 Feld reservation fee is for the u se of up to 2 fields (') 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields () for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51% participation of Andow residents shall be required based on the previous year participation of the organization or association). Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules me than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administratioi fee. 10 Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the Chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields(*) plus a $1000 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated witt Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover rpsidpnia %hall hp. rp.nl drAd haAPrl nn the nrovinl lc vC7r n9rtirinnfinrl of the nrnani�mfinn nr n conn will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation fee will be waived but the escrow is required. Note: (*) This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields X Eveland Fields -North Field X Eveland Fields -Middle Field X Eveland Fields -South Field X Sunshine Park -Diamond No. 1 X Sunshine Park -Diamond No. 2 X Sunshine Park -Diamond No. 3 X Sunshine Park -Diamond No. 4 X Sunshine Park -Diamond No. 5 X Sunshine Park -Diamond No. 6 X City Hall Park Complex #1 -Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility -Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills South Park 0 Shadowbrook East Park -South Field• 0 Shadowbrook East Park -North Field 0 Rose Park -South Field 0 Rose Park -North Field SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by Friday. January 5, 2018. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. * If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament". If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andovermn.gov NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL ���g, DATE'—� ff DAT' Approved by City Council: 2/3/15 H/engineering/parks/application/soffballtournamentappl.doc ';`:. T -H G E I V E JUL 10 2018 V*_ ANL6 61Y A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW. ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2018 Fall Softball/Baseball/Football Schedule DATE: July 19, 2018 INTRODUCTION This item is in regard to approving the 2018 fall softball/baseball/football schedule. DISCUSSION Attached are applications received from the Andover Athletic Association (AAA), Andover Baseball Association (ABA) and the Andover Football Association (AFA). The proposed 2018 fall softball/baseball/football schedule is attached for your review. The City has received applications for use of the fields from the following groups: * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for AFA, ABA and AAA are available on their respective websites if you would like to review them. % of Democratic Certificate Established Name of Group Participants Procedures & 5010 of Grievance from Andover Elections (State) Insurance Procedures based on 2017 season Andover Football 87% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2017) from 2017) 2017 Andover Baseball 90% Yes* Yes* Yes* Yes* Association Andover Athletic 68% Yes* Yes* Yes* Yes* Association * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for AFA, ABA and AAA are available on their respective websites if you would like to review them. As a reminder, a detail practice and game schedule are required to be submitted to Jason Grode, Parks Maintenance Supervisor, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. ACTION REQUIRED The Commission is requested to consider approving the 2018 softball/baseball/football fall schedule. Respectfully submitted, 40�11 Todd J. Haas Attachments: Pro sed 2018 Fall Softball/Baseball/Football Schedule; Applications from AFA, ABA, and AAA, cc: Ernie Bedor, President/AAA (copy of item was sent by e-mailed) Patti Murnane, President/ABA (copy of item was sent by e-mailed) Jason Strasser, President/AFA (copy of item was sent by e-mail) ANDOVER FALL SOFTBALL/BASEBALL/FOOTBALL SCHEDULE 2018 — — — - - - - -------- ATTENTION -PETS MUST BE LEASHED AT ALL CITY PARK AND FACILITIES 1 11 dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN SUNSHINE #1 AFA AFA (9/8 to 11/18) (9/8 to 11/18) AFA AFA (Lighted) (9/8 to 11/18) I(9/8 AAA to 11/18) AAA AFA 8 am -10 pm AFA _ 8 am -10 pm AAA AAA 5PM-DARK (7/30 to 9/7)1 (7/30 to 9/7) (7/30 to 9/7) (7/30 to 9/7) SUNSHINE #2 AFA AFA I (9/8 to 11/18) (9/8 to 11/18) AFA AFA Li (Lighted) ) (9/8 to 11/18) (9/8 to 11/18) AAA AFA AFA AAA AAA _ AAAI _ 8 am -10 pm _ 8 am -10 pm 5PM-DARK (7/30 to 9/7) (7/30 to 9/7) (7/30 to 9/7) (7/30 to 9/7) SUNSHINE #3 AFA AFA AFA (9/8 to 11/18) AFA (Lighted) (9/8 to 11/18) (9/8 to 11/18) (9/8 to 11/18) AFA 8 am -10 pm AFA AAA AAA AAA AAA 8 am -10 pm 5PM-DARK (7/30 to 9/7) (7/30 to 9/7) (7/30 to 9/7) (7/30 to 9/7) SUNSHINE #4 AFA AFA AFA I AFA (9/8 to 11/18) (Lighted) (9/8 to 11/18 9/8 to 11/18) ( (9/8 to 11/18 ) - AFA 8 am -10 pm -- --- AFA 8 am -10 pm 5PM-DARK AAA AAA (7/30 to 9/7) (7/30 to 9/7) AAA AAA (7/30 to 9/7) (7/30 to 9/7) SUNSHINE #5 - AAA AAA AAA AAA AFA AFA 8 am -10 pm 8 am -10 m 5PM-DARK SUNSHINE #6 AAA A_AA AAA AAA AFA AFA _ 8 am -10 pm 8 am -10 pm 5PM-DARK CITY HALL #7 AFA AFA AFA AFA 5PM-DARK Page 1 Page 2 dawn-dusk dawn-dusk MON TUE WED THU FRI SAT SUN TERRACE PARK TERRACE AFA AFA AFA AFA AFA AFA 8 am-10 pm 8 am-10 pm 5PM-DARK ANDOVER STATION - _ AFA AFA AFA i ABA -- _ - - ABA ABA NORTH (WEST) AFA (Lighted) AND= STATION NORTH (MIDDLE) (Lighted) _AFAAFA - - AFA -- - AFA ABA -- ABA ABA ANDOVER STATIO NORTH (EAST) AFA AFA AFA AFA ABA ABA - - - ABA NORTHWOODS EAST AFA i - - AFA AFA AFA AFA - AFA 8 am-10 pm 8 am-10 pm 5PM-DARK PINE HILLS SOUTH AFA AFA AFA AFA ABA ABA ABA 5PM-DARK STROOTMAN AFA AFA AFA AFA 5PM-DARK LUNDS NORTH AAA AAA AAA AAA AAA AAA 8 am-10 pm 8 am-10 pm 5PM-DARK HIDDEN CREEK NORTH AFA AFA AFA AFA ABA ABA _ABA 5PM-DARK ] I I � Page 2 Page 3 i awn -dusk WED THU dawn- us MON TUE FRI SAT SUN ROSE PARK (SOUTH) ABA ABA ABA 5PM-DARK ROSE PARK (NORTH) ABA ABA ABA 5PM-DARK HILLS OF BUNKER AFA AFA AFA LAKE WEST AFA AFA AFA 8 am -10 m 8 am -10 pm 5PM-_D_A_RK WILD IRIS AAA AAA AAA AAA ------- - M -DARK — --- ANDOVER LIONS AAA AAA AFA PARK ! AAA AAA AFA 8 am -10 pm 8 am -10 pm 5PM-DARK _ TIMBER TRAILS - 5PM-DARK ---- SHADOWBROOK EAST (North field) _ ABA ABA AFA AFA AFA AFA ABA 5PM-DARK AFA AFA ABA EAST (South field) --- AFA AFA ABA - ABA - - -- 5PM-DARK __I_ EVELAND FIELDS South field #1) Available June 2- AAA AAA AAA AAA AAA AAA AAA August 31 Only 5PM-DARK Page 3 Page 4 - - - dawn dusTc - -- SAT dawn -dusk SUN - MON TUE WED THU �Rl EVE �kND FIELDS (Middle field #2) AAA - -- AAA Available June 2- AAA AAA AAA AAA _AAA August 3�1 - - 5 -PM -DARKEVELAND - FIELDS (North field #3) �- _ AAAA `A AAA 2- A Available June AA August 31 Only AAA AAA _ _ AAA A - 5PM-DARK-- * WEEKEND FIELD MAINTENANCE REQUIRED ** FRIDAY FIELD MAINTENANCE ONLY (NO Y OR SUNDAY MAINTENANCE) -S *'* NEED SUNDAY MORNING MAINTENANCE ONLY **** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY AFA - Andover Football Assoc. -Season starts on August 1st and ends on November 18th MA - Andover Athletic Assoc.- Season starts July 30th & ends September 7th at Sunshine. Fastpitch ends on Nov 18th ABA - Andover Baseball Assoc.- Season starts on September 1st and ends on October 15th i --- - - Tournaments or Special Events � - August 3-5/ABA/All-Star Tourney/ASN Ballfield Facility (west and middle fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook August 4/The Heroes Tourney -Tribute to MN Troops/Fields 1-4 at Sunshine Park August 10-12/AAA All-Star Series/Sunshine Park (Fields 1-6), City Hall Compl Field #7, Eveland Fields (north, middle& south fields) August 11-12/ABA/Sunday Sandlot End of Season/ASN Fields (west and middle fields) August 18/AFA Kickball Event/Fields 1-6 at Sunshine Park August 26-27AFA/Youth Preview/Sunshine Park (ball fields 1-4) August 26/AAA Fall League Games/Sunshine Park (Fields 5-6), City Hall Complex Field #7, Eveland Fields (north, middle & south fields) September 9 & 16/AAA Fall League Games/Sunshine Park (Fields 1-6), City Hall Complex Field #7, Eveland Fields (north, September 22-23/AAA Fall State Qualifier/Sunshine Park (Fields 1-6), City Hall Compl Field #7, Eveland Fields_ (north, middle & south fields)_ September 29-30/AAA Fall State League/Sunshine Park (Fields 1-6), City Hall Compl Field #7, Eveland Fields (north, middle & south fields) APPROVED: DATE OF PREPARATION 7/19/2018_ Park Coordinator REVISED Page 4 Date cc: Jason Grode, AFA, AAA, Front Desk, and ABA Page 5 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jason Strasser Phone (Home) 763-434-1595 Print ame Phone (Work) Phone (Mobile) 763-528-8907 Association President (E-mail) Sign ture (required) Date Address 1191 142nd Ave City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - Notary Pub1c Miinnwata NOTE: Scheduling decisions will be made at the Park & Recreation Commiss(on meeting on third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 300 Number of participants expected from Andover this year. Number of participants in program last year, Number of participants from Andover last year 308 1 JUL — Q ZU16 Age brackets for participation 2nd Throuoh 8th Grade 1 Number of game fields/rinks needed per week this year. Indicate season start and end dates Aug 1V — Nov 17th Time slot desired (list 2 choices) 1. 5:00 — 11:00 List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll (east/west) 2. Sunshine (south, middle, Sunshine 1 and 4) Number of practice fields/rinks needed per week this year Time slot desired (list.2 choices) 1. 5:00-11:00 2. List specific fields/rinks being requested (refer to attached listing) 1. ASN (east, middle, west) 2. Sunshine 2 and 3 Please check all boxes that apply: X Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by. the City Council. 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. r i THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. zi Approved: 1/2000 Revised 4/16/15 fielduse.doc 2 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities a4d'4 j)) Association President ; C_i�cj;-r-n(�j-)e Phone (Home) P ' Name Phone (Work) '710. -, � ')%%- 2& 1 Phone (Mobile)' -16,3- Association Presiden . enift� I r�,l! �r ��(J j,-,,(�=/. (E-mail) D IIIA a"In Signature (required) t Date Address l Ln I 0LCCOC CV J0U) CitStatelr)gn Zip S 300 / APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. r Number of participants expected in program this year An QR_ 8a 1U , 6 Q CJ�—(0) Number of participants expected from Andover this year 1 OOC70 Number of participants in program last year U Number of participants from Andover last year [ fit) 6/() Age brackets for participation_yy t i I Tom, `J � I dram "Cee—h cA�uj , fx�� A Number of game fields/rinks needed per week this Indicate season start and end dates I _ OcA- ��� ZD 1,P Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to 1. ASM f 3. ll Pow Iii rL' 14. Number of practice fields/rinks needed per week this year l7� Time slot desired (list 2 choices) CA+ - I Doj n -apt' List specific fields/rinks being requested (refer to attached listing) Please check all boxes that apply: Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. Fees are not required for use of the fields/rinks. Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16115 fielduse.doc ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Athletic Association Association President Ernie Bedor Phone (Home) 763-780-1299 Print Name Phone (Work) 763-780-1299 Phone (Mobile) Association President �_" (E-mail) bedoragency(@comcast.net Signature (required) Date Address 10299 University Ave City Andover State MN Zip 55434 APPLICATION DUE DATES: NotwyPuble ota FOR WINTER USE OF FACILITIES -FIRST THURSDAY IN NOVEMB �'""guar Anu .nmrtisga0E-.Xpit2SJanuark3 NOTE: Scheduling decisions will be made at the Park & Recreation third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year. Number of participants expected from Andover this year 350 Number of participants in program last year. Number of participants from Andover last year, Age brackets for participation Kinderoarten —12th Grade Number of game fields/rinks needed per week this year. Indicate season start and end dates Aug1 st — Nov 15th Time slot desired (list 2 choices) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-5, City Hall #7 Tues/Thurs, Strootman, Sunshine 6 Tues List specific fields/rinks being requested (refer to attached listing) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-5, City Hall #7 Tues/Thurs, Strootman, Sunshine 6 Tues Number of practice fields/rinks needed per week this year 12.5 Time slot desired (list 2 choices) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-5, City Hall #7 Tues/Thurs, Strootman, Sunshine 6 Tues List specific fields/rinks being requested (refer to attached listing) 1. Eveland 1-3, Andover Lions Park, Sunshine 1-5, City Hall #7 Tues/Thurs, Strootman, Sunshine 6 Tues Please check all boxes that apply: X Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. X Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. X Fees are not required for use of the fields/rinks. X Fees are required as Per City Code for use of the fields/rinks. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Cc: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineer `s Todd J. Haas, Asst. Public Works Director 7. Consider 2018 Tournament Application/Andover Football Association July 19, 2018 INTRODUCTION This item is in regard to considering the attached 2018 Tournament Application Forms for the upcoming fall football season as requested by the Andover Football Association (AFA). DISCUSSION The City has received two applications from the Andover Football Association for the upcoming fall season. Listed below are the dates and the fields being requested for the upcoming fall season. • August 18th/AFA Kickball Event/Fields 1-6 at Sunshine Park • August 25-26/AFA Youth Preview/Prairie Knoll Park (southeast, southwest and north fields), Sunshine Park (football fields 2, 3, and 4) and Sunshine Park (ball fields 1-4) ACTION REQUIRED The Park & Recreation Commission is requested to approve the attached two 2018 Tournament Applications for the upcoming fall football season as requested by the Andover Football Association. Respectfully submitted, •_W14W_14� Todd J. Haas Attachment: Two AFA Applications'/ Cc: Jason Strasser, AFA (Item was sent by e-mail) Joel Chwialkowski, AFA (Item was sent by e-mail) 2018 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) ✓NAME OF TOURNAMENT: AFA Kickball Event TOURNAMENT ORGANIZATION: Andover Football Association TOURNAMENT SPONSOR: Andover Football Association TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Jason Strasser (print name): Joel Chwialkowski ADDRESS: 1191 142nd ADDRESS: CITY, STATE, ZIP CODE: Andover, MN 55304 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 763-528-8907_ PHONE: 612-889-4253 (home) (work) (mobile) (home) (work) (mobile) . E-MAIL: _steve.f.Wllllams@me.com E-MAIL: __jhstras@gmall.com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover X DATES OF TOURNAMENT: Aug 18th PARK FEES AND USAGE Fees are as follows: (Check A or B) A A. No Field Maintenance 0 Adult - $275.00 Field reservation fee is for the u se of up to 2 fields (*) 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields (*) for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51% participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. 6 Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*) plus a $1000 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). A $800 escrow shall be required for maintenance for all organizations and/or associations. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation fee will be waived but the escrow is required. Note: (*) This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director, Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields -Middle Field 0 Eveland Fields -South Field X Sunshine Park -Diamond No. 1 X Sunshine Park -Diamond No. 2 X Sunshine Park -Diamond No. 3 X Sunshine Park -Diamond No. 4 X Sunshine Park -Diamond No. 5 X Sunshine Park -Diamond No. 6 0 City Hall Park Complex #1 -Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility -Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills South Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field 0 Rose Park -South Field 0 Rose Park -North Field SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by Friday. January 5, 2018. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. * If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament". If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andovermn.gov NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL 7/? - DATE ?-f DATE 2S v L-1 5 DATE Approved by City Council: 2/3/15 H/engineenhg/parks/application/softbalitoumamentappl.doc 4TOUAM-ENTDIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) EGESV1E JUL 10 2018 Br • -rte 2018 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM (SOCCER, LACROSSE & FOOTBALL) (Please print or type all information) NAME OF TOURNAMENT: Youth Preview TOURNAMENT ORGANIZATION: Andover Youth Football Association TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST SE LISTED. TOURNAMENT DIRECTOR 41: Print Name: Jason Strasser Address: City, Date, Zip: Phone: (Primary) 763-528-8907 TOURNAMENT DIRECTOR #2: Print Name: Joel Chwialkowski City, Date, Zip: Phone: (Primary) 612-889-4253 Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover x Dates of Tournament: Aug 251�' and 26th PARK FEES AND USAGE: Fees are as follows: ❑ Adult - $275.00 Field reservation fee is for the use of up to 2 fields(*) ❑ Youth - $275.00 Field reservation fee is for the use of up to 2 fields (*) for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus an 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. Damage Deposit Fees (Check A or B) ❑ A. $500 Profit Organizations X B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) 1. City Hall Park Complex #1 2. Prairie Knoll Park ❑ Field No. 1 (south side of water tower) x Southeast Field x Southwest Field x North Field 3. Sunshine Park 4. Hawkridge Park x Field No. 2 (next to 148th Avenue) ❑ West x Field No. 3 (field southeast of ball diamonds) ❑ Middle x Field No. 4 (field directly east of balldiamonds) ❑ East 5, Pine Hills North ❑ Grow West Field (northwest field) ❑ Grow East Field (northeast field) ❑ Bennett Field (south field) We also request Sunshine 1, 2, 3, 4 ball fields for the younger grades SPECIAL REQUEST SECTION Check the following boxes if applicable. ❑ If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. ❑ List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. All requests for tournaments must be submitted by Friday, July 6, 2018. The Park and Recreation Commission will consider the application at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than .eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. The Park and Recreation Commission must approve any late applications at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. Any Fees paid, the $500.00 (or the $250.00) less any money for damages, will be returned after inspection by the Public Works Department. * If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament". If further information is 'needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator at 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. * Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andove rmn.-g Attached is City Code Title #8 Chapter 4 NO MET .71zbe) DATE 23UL.i DATE Approved by City Council: 2/3115 H/anninaPrinn/nark./Annliratinn/�nrrartn,rnnmantRnnl rinr DIRECTOR #2 ECE �-'JUL 10 2016 ANL156V9^ �] 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Consider 2018 Fall Soccer/Football/Lacrosse Schedule DATE: July 19, 2018 INTRODUCTION This is in regards to approving the 2018 fall soccer/football/lacrosse schedule. DISCUSSION Attached for your review is the proposed 2018 soccer/football/lacrosse schedule. The Andover Area Lacrosse Association did not apply for the fall season. The City has received applications for use of the fields from the following groups: * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for NMSA and AFA are available on their respective websites if you would like to review them. As a reminder, a detail practice and game schedule are required to be submitted to Jason Grode, Parks Maintenance Supervisor, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. % of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures based on 2017 season Andover Football 87% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2017) from 2017) 2017 North Metro Soccer 55% Yes* Yes* Yes* Yes* Assoc. (NMSA) * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for NMSA and AFA are available on their respective websites if you would like to review them. As a reminder, a detail practice and game schedule are required to be submitted to Jason Grode, Parks Maintenance Supervisor, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. Also, as a reminder, the number of football games at all fields being used is limited to 6 games per week per field. The days that have been identified are Tuesday's, Thursday's and Saturday's with the understanding that there will be some makeup games because of the weather or conditions of the fields. Note: It is understood that both football and soccer associations evaluate when games should be postponed due to inclement weather and/or field conditions which may be too wet from previous rain events and/or if it is raining at the start of the game. Public Works staff will monitor the condition of the fields throughout season and will provide to the Commission an update at the end of the season to determine if any adjustments should be made for the 2019 football and/or soccer season. ACTION REQUIRED The Parks and Recreation Commission is requested to consider approving the 2018 fall soccer/football/lacrosse schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2018 Fall Football/Soccer acrosse Schedule/Applications for regular use of fields from soccer and football association cc: David Tarleton, President/NMSA (copy of item was e-mail) Jason Strasser, President/AFA (copy of item was e-mail) Dan Thinnes, President/AALA (copy of item was e-mail) Page 1 ANDOVER FALL 2018 SOCCER/FOOTBALL/LACROSSE SCHEDULE ATTENTION - PETS MUST BE LEASHED AT ALL CITY PARK AND FACILITIES FRI dawn-dus SAT awn -dusk SUN MON TUE WED THU NMSA NMSA City Hall #1 NMSA NMSA NMSA 5:00 to dark NMSA NMSA Next to S side of water tower U-8 70 yds x 50 yds) _ Sunshine #2 Soccer Field (Lighted) AFA AFA AFA AFA AFA AFA - 5:00 - dark Next to 148th Ave NW (Full size 225'x360') _ - -- Note: Field lights are to be shut off at 10:00 p.m. from Sept. 4th till end of season. GAMES ONLY DURING THE WEEK _ Sunshine #3 Soccer Field (Lighted) -- 5:00 - dark Field SE of complex (Full size 225'x360' AFA AFA — AFA AFA AFA — GAMES ONLY DURING THE WEEKS__ — — 4 AFA Sunshine #4 (Lighted) NMSA NMSA NMSA Soccer Field 5:00 - dark NMSA NMSA NMSA NMSA Field directly E of complex _ (U-10 80 ds x 50 ds) Hawkridge - East Field NMSA NMSA NMSA 5:00 - dark NMSA NMSA NMSA NMSA (U-12 size 150' x 300') Hawkridge - Middle Field 5:00 -dark NMSA NMSA NMSA NMSA NMSA NMS_ A NMSA (U-12 size 150'x 300') Hawkridge - West Field 5:00 -dark NMSA NMSA NMSA NMSA NMSA NMSA _NMSA (Full size 225'x 360') Hidden Creek North 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA (U-10 80 yds x 50 ds) Fox Meadows - South Field 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Full size 225'x 360') Fox Meadows - East Field 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Mid size 225'x 360') Page 1 Oak Bluff MON TUE — WED - THU FRI awn- usk SAT dawn -dusk SUN 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA - - - - (U-10 80 yds x 50 ds) Timber Trails 5:00_ -_dark (U-10 80 yds x 50 yds) AFA AFA AFA AFA AFA AFA Timber Rivers 5:00 - dark Full size 225'x 360') Hidden Creek East 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA (U-6 50 yds x 30 ds) Red Oaks West Park 5:00 - dark (U-6 50 yds x 30 ds) AFA_ AFA AFA AFA AFA AFA Northwoods West AFA— 5:00 - dark (U-6 60 ds x 40 ds) AFA AFA AFA AFA AFA Rose Park -Open Space__ 5:00 - dark (U-6 50 yds x 30 ds) AFA AFA AFA AFA AFA AFA Prairie Knoll 5:00 to dark AFA AFA AFA AFA AFA Southeast field (Lighted) Full size 225'x 360') GAMES ONLY DURING THE ENTIRE WEEK _AFA Prairie Knoll I AFA 5.00 to dark AFA AFA AFA AFA AFA AFA North field _ (U-10 80 yds x 50 ds) Page 2 Page 3 FRI dawn -dusk dawn -dusk_ MON TUE WED THU— -— SAT SUN — Prairie Knoll 5:00 to dark AFA Southwest field (Lighted) AFA AFA AFA AFA AFA AFA GAMES ONLY DURING THE ENTIRE WEEK (Full size 225'x 360') Pine Hills North 5:00 to dark NMSA NMSA NMSA NMSA Grow West Field NMSA NMSA NMSA (Northwest field (Lighted)) (Full size 225'x 360') Pine Hills North 5:00 to dark Grow East Field NMSA NMSA r NMSA NMSA NMSA NMSA NMSA (Northeast field (Lighted)) (Full size 225'x 360') Pine Hills North NMSA NMSA NMSA NMSA 5:00 to dark Bennett Field NMSA NMSA NMSA (South field (Lighted)) Full size 225'x 360') NMSA - NORTH METRO SOCCER ASSOCIATION -Season starts on August 1st and ends on October 31st AFA - ANDOVER FOOTBALL ASSOCIATION -Season starts on August 1st and ends on November 18th AALA - ANDOVER AREA LACROSSE ASSOCIATION -did not apply for use of fields TOURNAMENTS OR EVENTS August 25-26/AFA Youth Preview/Prairie Knoll Park (southeast, southwest & north fields), Sunshine Park (football fields 2, 3, & 4) and Sunshine Park (ball fields 1-4) i i APPROVED: T 7/19/2018 REVISED Date Parks Coordinator cc: Jason Grode, AFA, NMSA, City Hall Front Desk Page 3 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jason Strasser Phone (Home) 763-434-1595 Print ame Phone (Work) Phone (Mobile) 763-528-8907 Association President (E-mail) Sign ture (required) Date Address 1191 142nd Ave City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - Notary P,bno Minnesota NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE —FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 300 Number of participants expected from Andover this year Number of participants in program last year. Number of participants from Andover last year. Age brackets for participation_ 2nd Through 81h Grade Number of game fields/rinks needed per week this year 4 Indicate season start and end dates Aug 131h— Nov 17th Time slot desired (list 2 choices) 1. 5:00 — 11:00 List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll (east/west) 2. Sunshine (south, middle, Sunshine 1 and 4) Number of practice fields/rinks needed per week this year 12 Time slot desired (list 2 choices) 1. 5:00-11:00 List specific fields/rinks being requested (refer to attached listing) 1. ASN (east, middle, west) 2. Sunshine 2 and 3 Please check all boxes that apply: X Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. 0 Fees are not required for use of the fields/rinks. Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 fielduse.doc 2 Number of game fields/rinks needed per week this year 9 Indicate season start and end dates 8/15/2018 — 10/15/2018 (Pine Hills to 11/07/2018 Time slot desired (list 2 choices) 1 9:00 am — 5:00 pm Saturday and Sunday 2. List specific fields/rinks being requested (refer to attached listing) 1. See Attached Field Request 2. Number of practice fields/rinks needed per week this year 13 Time slot desired (list 2 choices) 1 5:00 pm — 9:00 pm (Mon — Thurs) List specific fields/rinks being requested (refer to attached listing) 1. See Attached Field Request Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116115 fielduse.doc 2 Fields Requested for North Metro Soccer Fall 2018 Fox Meadows South (Game and Practice) Fox Meadows Wes (Game and Practice) Fast Hawkridge East (Game and Practice) Hawkridge Middle (Game and Practice) Hawkridge West (Game and Practice) ✓ Hidden Creek North (Game and Practice) ✓ Hidden Creek East (Practice Only) Oak Bluff (Practice Only) Pine Hills Bennet (Practice Only) Pine Hills Grow East (Game and Practice) / Pine Hills Grow West (Game and Practice) ,i Sunshine #4 (Practice Only) Water Tower (Game and Practice) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission: FROM: Jim Dickinson, City Administrator SUBJECT: 9. Discuss 2018 Park Dedication Study/Future Community Play Field Area DATE: July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to discuss the Future Community Play Field Area that has been identified in the 2018 Park Dedication Study. DISCUSSION The 2018 Park Dedication Study identifies a Future Community Play Field Area. The Future Community Play Field Area is identified on Page 18 of the attached excerpt from the Existing and Future Park Facilities Chart as "Future Facilities" and specifically identifies $2,000,000 as the estimated cost for that item. The City has been working with an architect (292 Design Group) over the past six months on programming, schematic design and project budget development for a potential expansion of the Andover/YMCA Community Center. Although the selection of improvements has yet to be finalized, there is discussion by the City Council and City Staff about financing the various improvements and what financing options are available to help fund the various improvements. One of the options identified is to utilize park dedication funds. The City Council (based on discussion at a June 26, 2018 City Council workshop) would like the Park and Recreation Commission to weigh in on determining if there is merit in allocating some of the funds towards potential multi -use building improvements being considered for the Andover/YMCA Community Center expansion. Some of the improvements the City Council is considering for a potential expansion would provide for activities generally provided for in a community play field. Specifically, a multi-purpose arena would provide a second indoor ice sheet (3-4 months/yr.) and then is proposed to have artificial turf and be available for other activities such as soccer, baseball, softball, lacrosse and other appropriate activities. The City Administrator will be at the meeting to update the Commission on where the City Council is in the process of determining components of a potential expansion of the Andover/YMCA Community Center and discuss the merits using park dedication funding as a possible funding source. ACTION REQUESTED The Park and Recreation Commission is requested to receive an update and then discuss the 2018 Park Dedication Study, in particular, the Future Community Play Field Area identified in the study. II Park Dedication Study Page 18 of the Existing and Future Park Facilities Chart MEMORANDUM TO: Mayor and City Council Members Cc: Park and Recreation Commission Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, City Engineer/Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator DATE: January 16, 2018 RE: 2018 Andover Park Dedication Study (Final) INTRODUCTION The purpose of this report is to provide the basis for an update to the park dedication fee. A significant portion of the report remains unchanged from the original study done in 2002, and last updated in 2011. The biggest change is the update on the amount of improvements that have been completed the past 6 years since the study was last updated in 2011. The recommended 2018 park dedication fee will be based on these new calculations. The City authorized a park dedication study to be conducted by Northwest Associated Consultants, Inc. back in 2002 to review city regulations and dedication requirements to determine if current practices were adequately provided for existing and future anticipated park demands. This update to the original report and to the 2011 updated study will summarize the objectives of the current Park Plan chapter of the Comprehensive Plan and provide updated inventory information to establish a base line for future dedication needs. Factors including property valuation, service area needs, facility cost analysis, future development and implementation strategies will be reviewed. Recommendations will be set forth establishing mechanisms for the City to provide park facilities in a manner that meets Comprehensive Plan goals, establishes a relationship between park need and development impact and that will build out the system in an equitable manner consistent with Minnesota Statutes and case law. This study excludes analysis of the community regional trail system. ISSUES / ANALYSIS The City's existing park system has been developed based upon the current Comprehensive Plan (which describes land use, transportation, parks and community goals and objectives as well as demographic projections to the year 2040). Andover has been successful in acquiring land during the subdivision process to provide neighborhood and mini parks throughout the community. Athletic fields and other recreation improvements have been provided based upon a combination of City, school district and regional park facilities. The City is in a good position with respect to its park and recreation system in that the variety, location, number and facilities provided by the system meet the national guidelines. The existing Parks and Open Space Chapter of H: ENGI NEERI NG/PARKS/2018PARKSTUDY.doc the Comprehensive Plan utilized both Metropolitan Council and National Recreation and Parks Association' Guidelines to develop the park system standards identified in the Comprehensive Plan. The current City park system meets the national standards (based upon the number of acres of park land provided per 1,000 population), identified by the existing Comprehensive Plan. The City has provided parks throughout the community which allow residents good access to the system and there are a variety of recreational facilities to choose from including natural areas, linear parks, playgrounds and athletic facilities. Andover has also done a good job of mapping and maintaining an inventory of its park facilities and providing clear guidance through the Capital Improvement Project (CIP) process for implementation of future facilities. The purpose of this update to the original park dedication study is to update the cost or value of the Andover ultimate park system and distribute the costs of developing this system equitably to the current and future households and land uses that benefit from the City's park system. The following points summarize the key issues that will affect the City's park system: 1. The Metropolitan Council's build out population forecasted for Andover for both urban and rural areas of the City is anticipated 41,900 in 2040 and 15,400 households. Once the Rural Reserve Area population and household numbers have been identified, the park system will be determined at that time along with the gross land area and the number of acres that is considered buildable. When that occurs a separate Park Dedication Study will be required for this area. 2. The community has done a good job of acquiring land for park and recreation purposes and providing equipment/facilities to serve the recreation needs of the City. The location and type of parks within the existing system meet the national standards (suggested by the National Recreation and Park Association), based upon the current population of 32,335 residents (2016 Metropolitan Council estimate). 3. Based upon a staff review of the existing land areas which have been acquired or dedicated to the City over time, staff has identified about 61 acres (Meadowood South, Hartfiel's, Dehn's, Cedar Crest Estates, Creekridge, Birch Ridge, White Oaks, Valley View, Redwood, Landlocked, River Trails, and Cedar Crest) or about 9% of the current total parkland that may never be developed due to topography constraints such as steep slopes, wetlands and/or lakes. 4. The existing park system is predominantly comprised of smaller mini and neighborhood parks which are located throughout the community. Staff has indicated that the number and proximity of smaller parks are expensive to maintain and as such, the City may choose to limit further acquisition of small 1 National Recreation and Parks Association (NRPA) guidelines were utilized to analyze the park system by park type and the number of acres of parkland per 1,000 population because these guidelines were utilized in the 1999 Park Chapter of the Comprehensive Plan. The NRPA is a professional association that provides accreditation programs for universities and advises national lawmakers on policy matters, programs and legislation related to public parks and recreation. H: ENGI NEERI NG/PARKS/2018PARKSTUDY.doc 2 park sites within the community in favor of larger neighborhood parks or community playfield. 5. The 2010 U.S. Census indicates that over 57.8% of the City's population is comprised of young residents between the ages of 5 to 44 years of age. About 14.3% of the population is comprised of children under 10 years old. The Census figures indicate that the community has a large population of young active residents who typically generate park and recreation demands on the community. Considering the large number of children, teens and young adults, it is anticipated that park and recreation use will be strong for the foreseeable future. The 2020 U.S. Census will begin their analysis in 2018. 6. As the community develops and land within the Metropolitan Urban Service Area (MUSA) decline, future growth will occur in the rural service area and the density of development will ultimately decline. While the need for parks will continue to be strong, the financial resources that will be dedicated to the park system are expected to decline. The anticipated decreased density of development in the rural areas will result in a decline in the amount of park dedication fees that will be collected over the long-term. The land supply within the MUSA is limited and the cost of land for park acquisition could be higher than it currently is at some point in the future. 7. The current City park system as calculated by staff contains a total of about 631 acres of parkland, which is divided into 69 separate park facilities, (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex). The total value of the park system based upon full build out (including existing and future planned facilities, land costs and 30% design/administration costs) approximates $49,272,277. The existing park system (including land costs and 30% design/administration costs) is valued at $13,477,067 with approximately $16,625,336 (including future land purchases and 30% design/administration costs) of future improvements to be constructed to complete the 2040 Comprehensive Plan park system. 8. The planned park system (based upon the 2040 Comprehensive Plan), is about 66% (see Table 6) developed at this time and has been paid for by existing development (through taxes, Community Development Block Grants, other grants and park dedication fees, donations, etc.). As the City is currently about 67% developed (10,391 households based upon the 2016 Metropolitan Council's estimate out of the potential 15,400 projected 2040 build out households), existing development has already paid for over 66% of the total planned system. Future development should be responsible to pay for the remaining 34% ($16,625,336) plus a percentage of the existing system (including some facility upgrades), in order to provide for their proportionate share of the total system costs. PARK COMPREHENSIVE PLAN The City of Andover Comprehensive Plan including the Parks and Open Space Chapter sets forth goals and objectives for the park system. The objectives of the plan are to: H: E N G I N E E R I NG/PARKS/2018 PARKSTU DY. d oc 9 1. Provide areas that meet present park needs and plan for future needs of the City. 2. Maintain, upgrade and expand community recreational facilities and trail systems to serve all residents of the City. 3. Promote, protect, preserve and enhance the City's rural and open space and amenities. The City of Andover contains 69 parks (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex), ranging in size from under 1 acre to over 152 acres (Kelsey Round Lake Park). Anoka County operates only one Regional Park within the corporate limits of Andover. Anoka County also operates Rum River Central Regional Park that abuts the City along the Rum River near the northwest end of the City. Exhibit A (Park Service Area Map) indicates the location of all of the existing parks and developable planned future parks within the City. The park system contains land areas that are designed to meet varying recreational needs of residents. The parks are classified according to factors including size, use, service area, location and site improvements. These classification systems for local and regional facilities as identified by the Metropolitan Council 2040 Regional Parks Policy plan are as follows: Mini Park. This type of park is intended to provide specialized facilities (facilities include improvements such as playground and fitness equipment) that serve a concentrated or limited population or specific group such as tots or senior citizens. Mini parks are typically located within neighborhoods and serve people living within less than % mile of the Park and have an area of 1 acre or less. Note: For the purpose of this study, some parks that exceed 1 acre have been identified as a mini park since the park cannot be developed any more than a specialized facility. Neighborhood Park. This type of facility is intended to provide areas for intense recreational activities such as field games, courts, apparatus areas, skating, etc. The majority of the City parks fall into this classification. The service areas range from '/4 to mile and this type of facility is generally intended to serve a population of 4,000 to 5,000 people. Park sizes for existing Neighborhood Parks within the City range from 1 acre to almost 25 acres. Note: For the purpose of this study, parks that have specialized facilities and 1 field or court have been identified as a neighborhood park. Linear Park. This type of facility is typically developed for one or more varying modes of recreational travel such as hiking, biking, skiing, canoeing etc. There is currently only one Linear Park within the City (Coon Creek Park). The park contains bituminous trails (Tom Anderson Trail) that follows Coon Creek between Hanson Blvd. NW and the Burlington Northern Railroad. Non -motorized uses including biking, hiking, roller blading and cross-country skiing are permitted in the park. Coon Creek Park contains 44 acres of land. H: EN GI N EERI NG/PARKS/2018PARKSTUDY.d oc 4 Special Use Park. Special Use Parks are generally areas established to provide specialized or single purpose recreational activities such as golf course, nature center, marina, zoo, display gardens etc. The Crooked Lake Boat Landings and Round Lake are designated as Special Use Parks. Crooked Lake Boat landing has a picnic shelter and boat ramp. Round Lake contains only a boat ramp. Undeveloped Parks. The City has a number of Undeveloped Parks where land has been dedicated or acquired but facilities have not yet been installed or may not have the ability to be installed. The Undeveloped Park areas range from less than 1 acre to over 10 acres in size. Many of the areas contain wetlands and are unsuitable for active plan and/or recreational equipment. Larger areas may be suitable for future trail development. Community Playfields. These types of parks or facilities are areas for intense recreational facilities such as athletic fields, hockey rinks, skate parks, courts and swimming pools and are in close proximity to secondary schools and other public facilities. These parks serve 3 to 5 neighborhoods or one community. Hawk Ridge Park, Timber Trails Park, Fox Meadows Park, Sunshine Park, Prairie Knoll Park, Shadowbrook East Park, Eveland Fields, Andover Station North Ball Field Facility, Pine Hills North Facility and City Campus Outdoor Hockey Complex would be considered in this category as both are active use parks with recreational facilities designed for league play in baseball, softball, soccer, lacrosse, football and hockey. Note: For the purpose of this study, if a park has at least 2 or more athletic fields and/or rinks, the park has been classified into this category. Community Parks. Community Parks are generally intended to provide areas of natural or ornamental quality for outdoor recreation activities including walking, picnicking. These types of parks could also have some fields and court games. They serve the City as a whole and typically include between 25 to 100 acres of land. Currently one park is designed for community park use which is Kelsey Round Lake Park. This park is designated as a Community Park since it is a passive use park that has extensive natural areas that also contains bituminous, gravel and wood chip nature trails. Regional Parks. Currently there are only two Regional Parks and one Park Conservation Area within or adjacent to Andover and are operated by Anoka County. About half of Bunker Hills Regional Park is located within the corporate limits in the southeast part of Andover and extends into the adjacent cities of Blaine, Coon Rapids and Ham Lake. The Rum River Central Regional Park abuts the City along the Rum River east of County Road 7 and the north side of the Rum River in the City of Ramsey. The Cedar Creek Conservation Area is located just to the west of Aztec Street NW with access from 181st Avenue NW (located on the Andover side of the Rum River across from Rum River Central Park). This Conservation Area is located in both the Cities of Oak Grove and Andover. The portion located in Andover is approximately 93 acres in size. Bunker Hills Regional Park includes numerous recreation facilities such as picnic areas, playgrounds, camping, swimming, walking/biking/hiking and cross-country skiing trails. Rum River Central Regional Park includes numerous recreation facilities such as H: E NG I NEERI NG/PARKS/2018PARKSTU DY.doc 5 picnic areas, playgrounds, camping, canoeing, walking/biking/hiking and cross-country skiing trails. Trails. The City has developed a comprehensive regional trail system for the community. This plan is included with the City of Andover's Transportation Plan. The study does however contains interior trail access for the individual parks (where necessary), which is needed to comply with the Americans with Disabilities Act (ADA) requirements. Open Space. The Comprehensive Plan identifies open space as a part of the overall park system. Open space is defined as areas set aside for the preservation of natural open spaces to counteract the effects of urban congestion and monotony. Many new citizens cite Andover's natural amenities as a reason for moving into the City. As such, an objective of the Comprehensive Plan is to protect, preserve and enhance the open space character of the City. Currently there are four properties that are identified as Open Space (Martin Meadows Preserve, Dalske Woodlands Preserve, Maple View Preserve and Northwood's Preserve). Note: For the purpose of this study, these four preserves are not included in the determination of the park dedication fee and are funded through the City General Fund and through grants. Scenic Parks. Within the existing park system, there are twelve parks totaling 61.55 acres, currently shown on Exhibit C (Andover Park Facilities Chart) and illustrated on Exhibit B (Andover Park Map) that will not likely be developed due to the fact that the land dedication consists primarily of wetlands, lakes, or steep slopes and there is insufficient upland area to develop an active park. These scenic park lands generally fills the classification of Mini and Neighborhood Parks. The specific parks and acreage are identified in Table 1. TABLE 1 SCENIC PARKS PARK NAME PARKS MAP NUMBER I.D. PARK CLASSIFICATION EXISTING ACRES Mini Parks Meadow Wood South 38C UM 0.45 Hartfield's 68D UM 1.47 Dehn's 32C UM 2.23 Cedar Crest Estates 2A UM 0.88 Creekrid a 30C UM 2.76 Subtotal Mini Parks Acreage 7.79 Neighborhood Parks Birch Ride 19B UN 13.99 White Oaks 13A UN 9.30 Valley View 12A UN 8.74 Landlocked 72D UN 2.25 River Trails 43C UN 11.41 Redwood Park 79D UN 5.59 H: E NG I NEERI NG/PARKS/2018PARKSTUDY.doc Cedar Crest I 1A UN 2.48 Subtotal Neighborhood Park Acreage 53.76 Total Scenic Park Acreage 61.55 In addition to the stated park system objectives, the Comprehensive Plan also provides recommendations for park system acreage to accommodate community growth through 2040. Table 2 compares the Comprehensive Plan acreage recommended with the existing park system to illustrate where the City stands in relationship to its build out park system. TABLE 2 PARK TYPE NRPA EXISTING PARK EXISTING SURPLUS/ RECOMMENDED ACREAGE PARK DEFICIT** ACRES *** GROSS ACRES ACREAGE NET AS DETERMINED BUILDABLE* BY STAFF Mini 15.92 55.31 47.52 +31.60 Neighborhood 125.92 162.46 108.70 -17.27 Community 272.35 164.64 164.64 -107.71 Park Community 94.27 188.11 188.11 +93.84 Playfields TOTAL 508.46 1 570.52 508.97 +0.51 Note: There is additional park land (Crooked Lake and Round Lake Boat Landings which are considered Special Use Parks and Coon Creek Park/Tom Anderson Trail along with Shadowbrook West Park Trail which is considered Linear Parks) are not included in Table 2 for a total of 60.49 acres. * These figures represent adjusted acres subtracting out scenic park acreages from Table 1. ** Surplus/Deficit represents Comprehensive Plan acreage recommendations minus existing park acreage net buildable. *** Based on ultimate population build out of 41,900 (does not include the Rural Reserve Area) City staff indicated that although the existing parkland consists of a multitude of smaller mini and neighborhood parks, the City may not continue acquisition of similar land in the future due to the high cost of maintenance associated with the dispersed locations of these parks within the community. The system is adequate to provide for lands within the projected MUSA boundary. The bulk of the land outside of the ultimate MUSA are planned to develop with 2.5 -acre residential lots. The acreage lots provide land area for private recreation purposes that is larger than that typically dedicated for mini parks (1 acres or less). As such, the City may choose to add additional property to some of the mini park areas or look to acquire neighborhood parks in the future. Table 2 and Exhibit A (Park Service Area Map) illustrates that as the City grows within the 2040 MUSA, the current neighborhood parks system provide sufficient acreage and distribution to accomplish the Comprehensive Plan recommendations. Additional community parks or community playfields must yet be acquired and developed. ANDOVER PARK ACREAGE COMPARISON WITH NATIONAL STANDARDS The existing park system was further analyzed in terms of the service area per 1,000 population guidelines established by the National Recreation and Park Association R ENG I NEERI NGIPARKS12018PARKSTU DY.doc 7 (NRPA). The 2016 Metropolitan Council's population figure of 32,335 was used to evaluate the park system acreage. The following Table 3 indicates there are sufficient mini parks, neighborhood parks and community playfield areas. The city is short of community parks. It should be noted that even though Table 3 is deficient in community parks, Bunker Hills Park located in the southeast corner does make up for some of the acreage to satisfy NRPA suggested acres. It also should be noted that the park acreages listed in the "Existing Park Acres" column in Table 3 represent the number of acres of park owned by the City and net park acres that will or do have facilities. However, even when the existing scenic acres are deleted, the existing park system for mini parks, neighborhood parks and community playfields meet or exceeds the park acres suggested by the National Recreation and Park Association Guidelines. TABLE 3 PARK TYPE SERVICE AREA' NRPA STANDARD EXISTING PARK ACRES NRPA SUGGESTED ACRES3 GROSS BUILDABLE Mini Park '/ Mile .38 ac/1000 55.31 47.52 12.3 Neighborhood Park Y< -'Y2 Mile 3 ac/1000 162.46 108.70 97 Community Park 2 Mile 6.5 ac/1000 164.64 164.64 210.2 Community Pla field 2 Mile 2.25 ac/1000 188.11 188.11 72.8 Total Acres 570.52 508.97 392.3 Note: There is additional park land (Crooked Lake and Round Lake Boat Landings which are considered Special Use Parks and Coon Creek Park/Tom Anderson Trail along with Shadowbrook West Park Trail which is considered Linear Parks) that are not included in Table 2 for a total of 60.49 acres. 1 Metropolitan Council Guideline (Park Facility Service Area) 2 National Recreation and Park Association Guidelines (Acres of Park per 1,000 Population) 3 National Recreation and Park Association Guidelines (Based upon 2016 Metropolitan Council's estimate of 32,335). COMMUNITY GROWTH The City's existing and future population and household growth will be compared to City park system value estimates to provide a proportionate park dedication fee. The Andover 2040 Comprehensive Plan forecasts a 2040 population of approximately 41,900 people in 15,400 households. This anticipated future development is in both the 2040 MUSA and the City's rural residential areas. Andover's 2016 Metropolitan Council's household count of 10,391 represent approximately 67% of the City's 2040 population forecast. As a requirement of Metropolitan Council approval of Andover's 2040 Comprehensive Plan, the City will be evaluating a Rural Reserve Area Study that identified a Rural Reserve Area for potential future urban growth beyond the current 2040 MUSA. For the purpose of the Park Dedication Study the Rural Reserve Area is not included here within and will stand on its own if and when the Rural Reserve Area is ready for development. H: ENG I NEE RI NG/PARKS/2018PARKSTU DY.doc n Table 4 illustrates the population and household estimates of the City based upon 2000 and the 2010 U.S. Census data along with the 2016 Metropolitan Council's estimate and 2040 Metropolitan Council's estimate for population and household projections cited in the Comprehensive Plan. The projections for the Rural Reserve Area population and households will be determined at a later date. TABLE 4 ANDOVER POPULATION AND HOUSEHOLD ESTIMATES This update to the park dedication study will rely on the following demographic statistics. The City will have a 2040 population of 41,900 people and a 2040 household count of 15,400 according to the City's Comprehensive Plan. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres, facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2040 Comprehensive Plan. It should be noted that the information contained herein is the best estimate of future facilities that can be made at this time and that the specific facilities and dollar fioures may be subject to chance/revision as time goes by and market conditions fluctuate. See Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) for reference. Based on the estimated value of the complete 2040 park system, Table 6 illustrates that the park system is 66% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as such, should also be responsible to pay a proportionate H: ENG I NEERING/PARKS/2018PARKSTU DY. doc R POPULATION HOUSEHOLDS 2000 Census 26,588 8,205 2010 Census 30,598 9,811 2016 -Metropolitan Council's Estimate 32,335 10,391 2040 -Metropolitan Council's Estimate 41,900 15,400 Rural Reserve Area To be determined at a later date To be determined at a later date This update to the park dedication study will rely on the following demographic statistics. The City will have a 2040 population of 41,900 people and a 2040 household count of 15,400 according to the City's Comprehensive Plan. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres, facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2040 Comprehensive Plan. It should be noted that the information contained herein is the best estimate of future facilities that can be made at this time and that the specific facilities and dollar fioures may be subject to chance/revision as time goes by and market conditions fluctuate. See Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) for reference. Based on the estimated value of the complete 2040 park system, Table 6 illustrates that the park system is 66% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as such, should also be responsible to pay a proportionate H: ENG I NEERING/PARKS/2018PARKSTU DY. doc R share for replacement of the existing system through general taxes, donations, grants, etc. A major component of the park system is land and to determine present land values for Andover. Recent sales indicated that the average value for land within the MUSA approximates $50,000 per acre and average land value in the rural service area approximates $14,600 per acre. The Anoka County Assessor's database was utilized to establish the land value for park areas that contain a large percentage of wetland or lakes (generally the 61.55 acres of parkland that staff believes will not be developed due to topographic or other constraints). Based on the National Recreation and Park Association (NRPA) Guidelines, the 2040 park system is sufficient in mini parks, neighborhood parks and community playfields. Based on the NRPA Guidelines it is recommended that 272 acres of Community Park and 94 acres of Community Playfield be available by 2040 as illustrated in Table 2. Based on the NRPA recommendations the City should consider adding 108 acres of Community Park to fulfill the NRPA recommendations. As noted earlier in the study, (see definition on Page 5) these types of parks can have some fields and court games. Table 6 illustrates the value of the planned park system based upon the current Comprehensive Plan which includes the additional Community Playfield (similar to the Sunshine Park). To calculate the values of the existing and future system, staff utilized the City of Andover Directory of Parks, City Capital Improvements Plan, and research of facility vendors as well as comparable improvements within the City. A list of the future facility acquisitions and values is attached as Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart). TABLE 6 PARK SYSTEM ESTIMATED VALUE BASED ON EXHIBIT D NOT INCLUDING THE RURAL RESERVE AREA Total Park System Estimated Value of % of Estimated Value of % of Total Value (including Existing Park Facilities Total Future Park Facilities Park land values and (including land values Park (including land values and System to 30% and 30% Design/Admin System 30% Design/Admin Fees) be Design/Admin Fees) Developed Fees $49,272,985 $32,647,649 66% $16,625,336 34% Park dedication is collected as conditions of subdivision approval. In this respect, the park land dedication fee is estimated on the basis of new housing units or households. Currently, the City has completed approximately 66% of its 2040 park system based on estimated value and future improvements. The actual household count from the 2016 Metropolitan Council's estimate and the future 2040 household count is approximately 67% developed (not including the Rural Reserve Area). This indicates that the current park system is on schedule in facilities for its current population. Future household growth should pay an equitable share in providing the City's ultimate park system (not including the Rural Reserve Area). H:ENGINEERING/PARKS/2018PARKSTUDY.doc 10 To determine the equitable distribution of future park system value to residential units, the ultimate system value is divided by projected household counts. Table 7 represents park dedication fees based on the build out of the 2040 Andover park system. TABLE 7 ESTIMATED PARK VALUE AND DEDICATION FEE W/ 1 ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Estimated Value of # Housing Units yet Park Dedication Fee Future Park Facilities to be built Per Unit 2040 $16,625,336- 5009 = $3319 Note: The current 2018 park dedication fee per the City of Andover's 2018 fee schedule is 3180 per unit Exhibit E provides a comparison of park land fees from other metropolitan communities. The suggested fee in Table 7 is comparable when compared with neighboring communities like Blaine. However, the fees are lower than some of the larger, fast- growing communities such as Brooklyn Park, Eden Prairie, and Plymouth. The current system and future planned improvements are consistent with the 2040 Comprehensive Plan Land Use Plan. It is fair to assume that the park system will likely continue to be upgraded in the future to maintain the user capacity of the system. The $3319 per unit charge should reasonably cover the costs for complete development of the system and carrying costs through system build out (not including the Rural Reserve Area). The charge of $3319 per residential unit is the level of funding that will need to be generated to provide for the planned park system for Andover, based upon implementation of the plan with the lands and facilities described in Exhibit D (City of Andover 2018 Existing, Future Park Facilities and Replacement Items Chart) which are based upon the Comprehensive Park Plan. The $3319 figure takes into account the park service areas (% of park need associated with new vs. existing development), existing and projected costs for the park system, design/administrative costs and future population/household projections and is therefore our best estimate of park need per unit. It is important to note that the City should continue re-evaluating the system value; current land values and system needs on a periodic basis and adjust the park dedication accordingly. City Staff suggests that park facilities costs be reviewed and updated annually based upon the Engineering News Record Cost Index. Park maintenance/replacement items and future improvements above and beyond those identified in Exhibit D should not be financed using park dedication funds. The operational and future replacement costs must be budgeted within the City's general funds with costs shared by all community residents. H: ENGI NEERI NG/PARKS/2018PARKSTU DY.doc 11 COMMERCIAL/INDUSTRIAL PARK DEDICATION ANALYSIS Minnesota Statutes and recent case law have identified that Cities must now be able to articulate and justify dedication requirements on a project -by -project basis. Cities have the burden of determining that the park dedication requirement is related to the park benefit that will be derived due to the development. Individualized determinations must be made for each project and the City has the responsibility to demonstrate that there is a reasonable relationship between the dedication requirement and the park needs generated by the development. As illustrated in Exhibit E, many metropolitan communities have a commercial/ industrial park land dedication. The general issue in establishing a commercial/ industrial park land fee is establishing a nexus between commercial and industrial use and the benefit they receive through the City's park system. In the case of Andover, City staff has indicated that the City has no commercial or industrial league programs, with the exception of a couple of local bar/restaurant sponsored tournaments that have occurred in the past. In this respect, there is no empirical data that currently illustrates a direct park benefit to the commercial and industrial properties that exists or does not exist. There are discussions that suggest that there is intrinsic benefit to all land uses from a quality park system related to quality of life within a community. The issue at hand is to determine the proportionate need that commercial/industrial developments generate for the community park system. As City Staff have indicated that there is some tournament play use of athletic fields in the past, it is reasonable to state that commercial/industrial developments have some benefit from the City park system. It is likely that employees of local businesses use parks for lunch breaks, walking and/or recreating. The question is does the commercial development generate the same need on the park system as an equivalent residential development? The proportionate benefit is unknown for the City of Andover, due to the lack of information about the degree to which the commercial/industrial developments use the system. If the City desires to continue collection of commercial/industrial park dedication fees it is suggested to continue collecting a fee structure that approximates charges of other similarly situated communities. Table 8 illustrates commercial park dedication fees which are currently charged by other developing communities. TABLE 8 COMMUNITY $ PER C/I ACRE (BASED ON 2016) Blaine $8704 flat fee Brooklyn Park $8000 flat fee Coon Rapids $5000 flat fee for Commercial/$4000 for Industrial Eden Prairie $11,500 flat fee Maple Grove $11,000 flat fee Plymouth $8000 flat fee Shakopee $6930 flat fee Woodbury $6000 flat fee Andover $8849 or 10% of Market Value of Land whichever is less H: ENG I NEE RI NG/PARKS/2018PARKSTUDY.doc 12 The commercial/industrial park dedication fees should follow a calculation equated to residential development on the same property (if followed would increase the current fee of $9531 to $9957 (3 residential unit's X $3319) per acre or 10% of market value of the land (whichever is less). SUMMARY • Case law and Minnesota Statutes provide that dedication requirements can only be applied to facilities that will be impacted by the specific project. Future park dedication fees cannot be utilized to maintain existing park and trail systems in fully developed neighborhoods unless a correlation can be made between the new development and park use. However, park dedication fees cannot be used to replace equipment within City parks. • The current park system is on schedule in facilities for its current population. • In the event that the City extends the MUSA pursuant to the Rural Reserve Area on Exhibit A (Park Service Area Map), additional facilities and land will be needed to accommodate the projected future population. For the purpose of this study, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the Rural Reserve Area is ready for development. • A minimum of at least one additional Neighborhood Park (comparable to the current Sunshine Park) is recommended for the 15,400 households projected for 2040 (not including the Rural Reserve Area) to be located somewhere in Section 13, 23 and/or 24, Township 32, Range 24. • The total planned park system is estimated to cost $49,272,985 based upon the 2040 Comprehensive Plan, land values, current and projected facility costs. • While the Metropolitan Council's estimated household count represents 67% of its 2040 build out, the City has about 66% of its 2040 park system in place. The park system that is in place has been paid for by existing development through taxes, park dedication, donations, grants, etc. • As illustrated in Table 7 the City's residential park dedication fees will depend on the City Council's decision on future park improvements and community growth options. RECOMMENDATIONS The current park system and plan is consistent with the Comprehensive Plan Land Use Plan and as such, the park dedication fee structure for new residential developments should be based upon the analysis provided for in Table 7. Based upon this analysis, a park dedication fee of approximately $3319 per residential unit and $9957 per acre or 10% of market value of the land (whichever is less) for commercial/industrial developments should be instituted to cover build out cost of the City's planned park system and to develop one additional neighborhood park (location to be in the area of Sections 13, 23 and/or 24, Township 32, Range 24). A H: ENGINEERING/PARKS/2018PARKSTUDY.doc 13 periodic review of land values and facility costs should be done every 5 years (next updated study would be done in 2020 once the U.S. Census has been completed or as directed by the City Council) to ensure that the park dedication fee remains current based upon market conditions. Staff recommends that the Engineering News Record Cost Index (ENR Cost Index) be utilized in other years as the source to annually update facility values to account for inflationary factors. 2. The City should continue incorporating park redevelopment infrastructure planning as part of the 5 -year Capital Improvements Plan. Minnesota Statutes specify that park dedication fees may not be used for maintenance purposes and therefore it is important for the City to continue to provide a separate budget fund for maintenance. However, any park improvements above those identified in Exhibit D will need to be financed outside of the park dedication funds. As the park system ages, there will be an increased need to retrofit existing facilities, as they will have aged beyond their useful life in the older parks. The City will need to continue to pay for replacement of the park system facilities in full developed neighborhoods or park service areas through the general fund or other sources that are available. 3. In the event that the City is contemplating park or facility improvement upgrades in the future that have not been identified in Exhibit D, the City should include these improvements in the Capital Improvement Plan and budget for such improvements out of park dedication fees or other sources that are available. 4. In the event that the City is contemplating park replacements in Exhibit D, the City Council shall approve such replacements and budget for such replacements out of the City's general fund or other sources that are available_ Attachments: Exhibit A: Park Service Area Map Exhibit B: Andover Parks Map Exhibit C: Andover — Park Facilities Chart Exhibit D: City of Andover 2018 Existing, Future Park Facilities, and Replacement Items Chart Exhibit E: Survey of Park Dedication Fees based on 2016 results H: ENG I N EERI NG/PARKSl2018 PARKSTUDY.doc 14 Excerpt from page 18 - Existing and Future Facilities Chart FUTURE FACILITIES TOTAL PRICE Future Community Play Field Area $ 2,000,000.00 FUTURE EQUIPMENT TOTAL $ 2,000,000.00 C I T Y C0 F T ♦ ,l \DO E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 10. Consider Request from Andover Athletic Association/Sunshine Park Building Modifications, Cont. DATE: July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the request from the Andover Athletic Association (AAA) to consider modifications at Sunshine Park building for additional storage space. DISCUSSION Jason Strasser representing AAA will be providing additional information at the meeting. Mr. Strasser is in the processing of obtaining costs of the items that will need to be done. As mentioned at the June 7, 2018 meeting, staff is supportive of the project, but it will be up to the Park and Recreation Commission to determine if they would like to provide storage space available within Sunshine Park building and who will be responsible for the costs and/or the improvements. If there is support for the improvements, the Commission should make a motion/recommendation to the City Council for their consideration. Note: Please refer to the June 7' packet for copies of the pictures of the proposed improvements. BUDGETIMPACT It is staff's recommendation that AAA be responsible for all improvements that are being proposed with the understanding that the City will be responsible for the permits fees (funded by park dedication funds since this a new improvement) that are required to construct the storage space. ACTION REQUIRED The Park and Recreation Commission is requested to consider the request by the Andover Athletic Association (AAA) to allow modifications at Sunshine Park building meeting room for additional storage space. Res ectfully submitted, Todd J. Haas Attachments: June 7' Park and Recreation Commission meeting minutes (side pocket of the packet) ✓ Cc: Jason Strasser, Andover Athletic Association (copy sent by e-mail) Ernie Bedor, Andover Athletic Association (copy sent by e-mail) To: Todd Hass (City of Andover) Regarding: Storage space Per the Andover City Code changes. Each association was asked to submit our storage future storage needs with the intent to remove the PODS from the city of Andover. One option to remove the POD from Sunshine park. Install an overhead door that would allow access to store the field equipment used at the fields. This currently includes two john deer gators, field chalk, field paint, small utility trailer, rakes and field drags. The utility trailer could be stored off-site. Converting approximately 3/5 of the back room at Sunshine to storage garage. This room could be used by AAA (FP/SP), ABA, AFA and lacrosse. The POD does meet the associations storage needs. The change in the city code is driving the need for change. Next Steps: Building supplies: - Door (Overhead Roll -up or Standard Garage door) - Fencing Cost: Site Prep: 750.00 Removal of Brick - $2500.00 Door and Installed -$2.500.00 Electrical Work: 750.00 Security Update - $500 Cage Install— Materials $1,000 Total Cost: 7250.00 Project Estimate: $8000.00 1 would like to see how much the city is willing to contribute and support the project, proposed 50/50 Cost share _- _1^Y�F..��(.. tea" `afii L F ';-..SJ, •—" - ''x!["11 w� 7+�n J i, µ / r ,i r���. et l t-- !' e_ 4 Interior Changes: -Remove Built to shelf -Add Chain Link (Cage) to divide the room -No changes to Floor -Remove Alarm from Door -Remove Motion detectors from backroom Name / Address CITY OF ANDOVER 1785 CROSSTOWN BLVD NW ANDOVER, MN 55304 Estimate Date Estimate # 7/17/2018 18757 Ship To 1900 CROSSTOWN BLVD NW ANDOVER, MN 55304 10'X 8' HAAS MODEL 2010 GRAY IS" RADI JS TRACKS, PVC STOP, SLIDE LOCK 96 14 WIND CODE 2" THICK';S%M THERMAL FLUSH' LIFTMASTER MODEL 8500 3/4 HPS JACKSHAFT DC POWERED 1 REMOTE 2X6 SPF BUCKS - vIATERIAL. & INSTALL - PER LINEAL FOOT Rep Project MH 1900 CROSSTOWN... Thank You, Mike Subtotal $1,649.05 Price subject to change. Sales Tax $0.00 This quote remains valid for: 60 days Total $1,649.05 Phone # 1 986.00 986.00 763-434-8212 1 56.9.00 569.00 33 2.85 94:05 Thank You, Mike Subtotal $1,649.05 Price subject to change. Sales Tax $0.00 This quote remains valid for: 60 days Total $1,649.05 Phone # Fax # Web Site 7634344545 763-434-8212 www,akerdoorsMN.com CHT -2010 FLUSH WOOD GRAIN STEEL INSULATED DOOR a 2,r(50.8mm) -Thick CFC/HCFC-Free Polyurethane • 17.66 Calculated R -Value • .057 Calculated U Value • 26 -Gauge Galvanized Steel a Air Infiltration Seal • Meets ASHRAE 90.1 Air Infiltration Requirements a Full Thermal Break • Available with Wind Load • 17 Color Options • 10 -Year Rust & Delamination Warranty • 1 Year Hardware a 1 Year Spring Cross Section 2" (50.8mm) Thick Sections Tivar' , • Extruded End Cap • Flush wood grain embossment outside, V -groove pattern wood grain embossment inside • Tongue and groove section joint Interior View Clicklld3for info. HOMEPAGE aim BROCHURE SPECS GALLERY SPECWIZARD CAD CATALOG Colors are not exactdue to the differences in monitorand printer celibtations.Foraccurate mforsample; contact Haas Doorfora metal cdor sefeotor.Trinara crofor: carry a 35 year paint warranty Rev. 2.1 -October 2017 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 11. Consider Request from North Metro Soccer Association for a Storage Shed/Pine Hills North Facility DATE: July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to consider a request from the North Metro Soccer Association (NMSA) to consider allowing a shed to be constructed at Pine Hills North Facility. DISCUSSION Attached is the request from NMSA including a picture of the shed that they would like to purchase and installed at Pine Hills North. The shed would have to be donated to the City and NMSA would need to enter into a lease agreement to be able to use the shed for storage of their equipment. The 10 foot by 10 foot shed would be placed on a concrete slab and with the understanding that NMSA would buy the shed and hire a contractor to install the concrete slab. If approved staff would meet with NMSA to identify the location of where the shed would be placed. BUDGETIMPACT There would be no impact to the City as all costs would be the responsibility of NMSA. ACTION REQUIRED The Park and Recreation Commission is requested to consider a request from the North Metro Soccer Association (NMSA) to allow a shed to be placed and donated at Pine Hills North Facility and require NMSA to enter into a lease agreement for use of the shed for storage. Respectfully submitted, 40'2�__ Todd J. Haas Attachments: Request from the North Metro Soccer Association with picture / Cc: David Tarleton, North Metro Soccer Association (copy sent by e-mail) Todd Haas From: David Tarleton <president@northmetrosoccer.org> Sent: Tuesday, July 10, 2018 2:34 PM To: Todd Haas Subject: Shed Attachments: shed Todd, The attached pdf is a type of shed we would like to place at Pine Hills. We look to use this for storage of nets, paint and training equipment. The shed is constructed of wood and delivered finished. The request for additional space made this spring is still stands. Should you have any questions please feel free to call me. 612-424-0474. Thanks David Tarleton President North Metro Soccer Association 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineer$ Todd J. Haas, Assistant Public Works Director 12. Consider Anoka County Draft Parks System Plan July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to review the Anoka County Draft Parks System Plan. DISCUSSION The Anoka County Parks Department has distributed the Parks System Plan as part of the 2040 Comprehensive Plan update to all the Cities along with other agencies in Anoka County for review and comment. A copy of the plan had already distributed by e-mail to the Park and Recreation Commission a few weeks ago and just recently again on July 2, 2018 so the Commission could start reviewing the plan and writing down comments. The plan can also be reviewed on the following website: https://www.anokaeounty.us/DocumentCenterNiew/l 9424/Park-System-Plan-Draft?bidId= ACTION REQUIRED The Park and Recreation Commission is requested to review the Anoka County Draft Parks System Plan and provide comments. Respectfully submitted, Todd J. Haas Attachments: E-mail from Jeff Perry of Anoka County Park; Plan review sign off sheet Todd Haas From: James Dickinson Sent: Wednesday, May 23, 2018 7:53 PM To: Todd Haas; Stephanie Hanson; Joe Janish; Dave Berkowitz Subject: Fwd: Anoka County's Parks System Plan Attachments: Park System Plan_N reduced.pdf; Anoka County Parks System Plan Review comment doc.docx Sent from my Verizon, Samsung Galaxy smartphone -------- Original message -------- From: Karen Blaska <Karen.Blaska@co.anoka.mn.us> Date: 5/23/18 4:14 PM (GMT -06:00) To: James Dickinson <J.Dickinson @andovermn.gov> Cc: Jeff Perry <Jeff.Perry@co.anoka.mn.us> Subject: Anoka County's Parks System Plan Dear Affected Jurisdiction: The Anoka County Parks Department is distributing our draft Parks System Plan as part of the 2040 Comprehensive Plan update for your review. The County respectfully requests that your jurisdiction review the proposed plan and send any comments or an indication of no comments to Karen Blaska's attention at karen.blaska@co.anoka.mn.us or Anoka County Parks, 550 Bunker Lake Blvd, Andover, MN 55304. The County requests to receive your comments no later than November 23rd, 2018. Attached to this e-mail is the Parks System Plan and a comment form for your use. Thank you for your time in reviewing our draft Parks System Plan and providing us with your respective comments. Sincerely, Jeff Perry, Parks Director Anoka County ieff.perry@co.anoka.mn.us 763-324-3409 AAnoka County L PARKS & RECREATION NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. Anoka County Parks System Plan Review Adjacent or Affected Jurisdiction Name: Please check the appropriate box: ❑ We have reviewed the proposed Plan Update, do not have any comments, and are therefore waiving further review. ❑ We have reviewed the proposed Plan Update and offer the following comments (attach additional sheets if necessary) Name of Reviewer Signature of Reviewer Date DATE: April 2, 2018 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office !3• SUBJECT: Andover Park Activity Quarterly Report April 1, 2018 —June 30, 2018 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 2nd quarter. Date: Time: Location: Case Number: 05.01 11:39 am Prairie Knoll 18101059 A resident requested extra patrol in the park at night. She advised vehicles are in the lot late at night and she found a syringe. Extra patrol was conducted. 05.05 7:09 pm North Woods West 18105500 A caller reported a male in the park golfing. The deputy made contact with the male who was not aware it is against city ordinance to hit golf balls in the park. He stopped. 05.06 3:21 pm Lions 18106308 A resident called to request extra patrol at the railroad trestle north of the park due to multiple juveniles littering and smoking cigarettes in the area. They were also being obnoxious and making it uncomfortable for families to use the tail system. The caller was advised we will continue with our pro -active enforcement in the area. 05.06 12:40 am Hawk Ridge 18105837 A caller reported people hollering in the park. The deputy arrived and could not locate anyone. 05.07 8:51 pm Terrace 18107587 A deputy responded to a call of three vehicles with juveniles yelling at each other pointing toy guns. The deputy made contact with the kids and they advised they were playing Nerf Wars. The deputy lectured them on how these types of "games" have caused crashes and damage to property and that they may want to find safer ways to play the game. 05.08 7:26 pm Sunshine 18108507 A deputy responded to the park because a truck was spray painted with red acrylic paint. 05.13 2:07 am Sunshine 18112613 On routine patrol a deputy observed a vehicle parked in the lot after hours. He made contact with the two occupants. One occupant lied about his identity. When properly identified, there was a DANCO order between the two occupants. A male was arrested. 05.15 8:13 pm Hawk Ridge 18115171 A caller reported an ATV driving recklessly in the park. The deputy arrived and could not locate anyone or any damage. No suspects were identified. 05.22 8:09 am North Woods East 18121271 A deputy was dispatched to a call of a body wrapped in a blanket between the field and parking lot. The deputy made contact with a male who stated he did not have a place to stay last night so he slept in the park. He was advised of the ordinance and offered housing assistance contacts. 05.23 9:21 pm Sunshine 18123022 A deputy was called to the location because one parent had an order for harassment against the other, and both were at the park. When the deputy arrived, he reviewed the order and told a male to leave. He complied. 05.27 3:32 pm Coon Lake 18126564 A caller wanted the welfare of a male pacing around the parking lot checked. The deputy arrived and made contact with the male. He was listening to his headphones and appeared fine. 05.29 2:09 pm Pine Hills North 18128272 A deputy was called to the park for a property damage report. A wooden fence post appeared to have been struck by a vehicle. The city was notified. 05.30 9:37 am IHills of Bunker Lake West 18129020 A resident requested extra patrol due to the fact that several cars gather in the lot after 2200 hours when the park is closed. Extra patrol was conducted. 06.05 7:58 pm Sunshine 18135493 A deputy responded to a vehicle crash in the parking lot. 06.09 7:38 pm Hidden Creek North 18139435 Deputies responded to a possible domestic at the location. They made contact with the male and female involved and there were no problems. 06.15 7:34 am Pine Hills North 18144583 A deputy was called by a city working to the park and reported two portable toilets were tipped over, as well as garbage cans and recycling bins. Extra patrol was conducted. 06.18 4:56 pm Terrace 18147631 Deputies were called to the park for disorderly teenagers. When they arrived, they spoke to the reporting party and the teenagers who were hanging out on the slide. After a discussion about appropriate behavior, the teens left the playground area. 06.20 8:12 pm Coon Lake 18149537 A caller reported vehicles illegally parked at the location. The deputy arrived and saw two vehicles parked over the curb and fully into the grass. Two citations were issued. 06.21 6:22 pm Hidden Creek North 13150344 A deputy arrived on a delayed damage to property report. The Andover Baseball Association wanted to report damage to the new roof on the dugout. Extra patrol was requested. 06.25 2:25 pm Coon Creek 18153817 Deputies were called to the railroad tracks over Coon Creek regarding kids jumping from the bridge. The deputy located 5 kids, none wet, and they stated no one was jumping off the bridge. 06.26 7:37 pm Pine Hills North 18154976 A deputy was dispatched to the park due to a 911 hang-up with a 16 -meter confidence. When he arrived at the location, he was advised by the caller it was a misdial. cc: Commander Lenzmeier 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Finance Manager QSUBJECT: 2018 Second Quarter Financial Report DATE: July 19, 2018 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2018. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover 16C Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing June 30, 2018 Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Rose Park Tower Rental balance Chesterton Commons Park - Donation balance 14-15 Fox Meadows Park - Renovation Irrigation Projects - Small Parks Annual Miscellaneous Projects Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 7/10/2018 2018 Park Improv 2nd Qtr Budget $ 82,975 15,000 Collected To Date $ 50,369.90 Carryforwards/ 2018 Budget Adjustments Actual 27, 896.71 1,075.86 20,000.00 1,524.96 45,000 5,534.71 15,000 4,902.85 $ 60,000 $ 48,972.57 $ 11,962.52 Actual $ 180,711.12 180,711.12 Reserved Amount 27,896.71 1,075.86 18,475.04 39,465.29 10,097.15 97,010.05 $ 83,701.07 CITY OF ANDOVER Park Improvement Fund Balance Sheet June 30, 2018 Assets: Current Assets Cash - Reserved $ 97,010.05 Cash - Unreserved 83,701.07 Total Cash 180,711.12 Interest / Tax Receivable 127.69 'o Liabilities and Fund Balance: Liabilities Accounts Payable Deferred Revenue 127.69 Fund Balance Fund Balance 12-31-17 136,374.82 Excess of Revenues Over (Under) Expenditures 44,336.30 7/10/2018 2018 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Revenues June 30, 2018 Revenues: ProDerty Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Country Oaks N 3rd Country Oaks N 2nd White Pine Wilderness 4th Addtion Catcher's Creek 2nd Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Budget $ 15,000.00 9,114.00 18,865.90 13,276.00 9,114.00 $ 82,975.00 50,369.90 (378.31) (378.31) 5,930.23 5,930.23 Miscellaneous Fox Meadows - Permit Escrow Release 377.00 Subtotal $ - 377.00 Total Revenues $ 97,975.00 $ 56,298.82 7/10/2018 2018 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Expenditures June 30, 2018 Expenditures: Budget 61020 - Supplies - Operating Fox Meadows Park - Menards $ 239.96 * Andover Lions Park - Irrigation 1,966.68 * Terrace Park - St. Croix Recreation 1,437.00 Fox Meadows Park - Fence - Hansen Bros Fence 1,285.00 Subtotal 4,928.64 62200 - Rentals Subtotal - 63005 - Professional Services Shadowbrook East Park - Roofing Permit 76.00 * Andover Lions Park -Aircon Electric 1,347.92 Subtotal 1,423.92 63010 - Contractual Services 60,000.00 Hilles of Bunker Lake - Irrigation Project 1,316.00 Wild Iris Park - Irrigation Project 4,218.71 Subtotal 5,534.71 63015 - Publishing * Park Dedication Fee Change - ECM 75.25 t 0 * - Miscellaneous Projects 7/10/2018 2018 Park Improv 2nd Qtr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineerl03 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 15. Consider Revised Draft 2019-2023 Parks Capital Improvement Plan DATE: July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to consider the revised final draft 2019-2023 Parks CIP and consider recommending approval to the City Council. DISCUSSION Now the City has been notified by the MNDNR about receiving an Outdoor Recreation Grant for the construction of a new trail along the west side of Kelsey Round Lake Park, the CIP needs to be revised to include this improvement. Attached is the final draft 2019-2023 Park CIP for your review before it is presented to the City Council at a joint meeting in August. Listed below are the current projects listed for 2019-2023 and the recommendation of each: 2019 • Small irrigation 1roject (Hills of Bunker Lake West Park) - $20,000 (no recommended changes from staff). • Annual Misc. Projects - $15,000 (no recommended changes from staff). • Kelsey Round Lake Park - $152,000 ($76,000 from the MNDNR and $76,000 from the park dedication fund) 2020 • Pine Hills North/Parking lot with curb - $120,000 • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2021 • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2022 • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2023 0 Annual Misc. Projects - $15,000 (no recommended changes from staff). Also, the Commission will need to determine if you would like to consider irrigating Sophies Park within the next 5 years. If so, the Commission will need to identify what year you would like to do the improvement so it can be included in the 2019-2023 CIP. BUDGET IMPACT The ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. ACTION REQUIRED The Park and Recreation Commission is requested to review the final draft 2019-2023 Parks CIP and consider recommending the approval to the City Council. Respectfully submitted, 440 114�� Todd J. Haas Attachments: Revised Final Draft 2019-2023 Park Improvement Fund Projected Fund Balance Sheet Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($3,319/unit) Donation / Contribution - Kelsey Round Lake Park Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Fox Meadows - Reconstruction Irrigation Project - Small Sophies Park - Trail connection Rose Park - Shelter Expansion, ADA, Slab Kelsey Round Lake Park - Trail Expansion Pine Hills North - Phase II Parking Lot w/ Curb (30% Park Dedication) Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures 20,000 45,000 20,000 12,000 10,500 152,000 120,000 15,000 15,000 15,000 102,500 187,000 135,000 (4,525) (13,025) (37,025) 20,000 65,000 12,000 10,500 152,000 120,000 15,000 15,000 15,000 90,000 15,000 15,000 15,000 469,500 82,975 82,975 82,975 Fund Balance as of December 31, 2017 136,375 Fund Balance Brought Forward 131,850 118,825 81,800 164,775 247,750 Ending Fund Balance" $ 131,850 $ 118,825 $ 81,800 $ 164,775 $ 247,750 $ 330,725 "Target - $50,000 to create a contingency for any project overages. Funds Available for Rose Park Rose Park - tower rental fee $ 24,917 Chesterton Commons Park - Donation 1,076 $ 25,993 CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2018 2019 2020 2021 2022 2023 TOTALS 25 25 25 25 25 25 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 497,850 - 76,000 - - - 76,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 97,975 173,975 97,975 97,975 97,975 97,975 663,850 20,000 45,000 20,000 12,000 10,500 152,000 120,000 15,000 15,000 15,000 102,500 187,000 135,000 (4,525) (13,025) (37,025) 20,000 65,000 12,000 10,500 152,000 120,000 15,000 15,000 15,000 90,000 15,000 15,000 15,000 469,500 82,975 82,975 82,975 Fund Balance as of December 31, 2017 136,375 Fund Balance Brought Forward 131,850 118,825 81,800 164,775 247,750 Ending Fund Balance" $ 131,850 $ 118,825 $ 81,800 $ 164,775 $ 247,750 $ 330,725 "Target - $50,000 to create a contingency for any project overages. Funds Available for Rose Park Rose Park - tower rental fee $ 24,917 Chesterton Commons Park - Donation 1,076 $ 25,993 ANLb b I �Y A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer13 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 16. Update of Joint Meeting with City Council DATE: July 19, 2018 INTRODUCTION This item is regarding the scheduled joint meeting with the City Council on Tuesday, August 28, 2018. DISCUSSION The joint meeting has been scheduled with the City Council which will start at 6:00 pm. To date the following items are on the agenda to be discussed: • Update of the Trails CIP • Update of the 2019-2023 CIP for Parks • Update on the 2019-2023 CIP for Playground Equipment Replacement • Discuss Zones A -D Parks and the Priorities • Update on Associations Storage Needs • Discuss Fee for Use of Fields by Groups/Organization/Associations ACTION REQUIRED This item is regarding the scheduled joint meeting with the City Council on Tuesday, August 28, 2018. Respectfully submitted, Todd J. Haas CTI T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer toi!l FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 17. Review Outstanding Items/Maintenance Update DATE: July 19, 2018 Issues list as of 7/13/18 UPDATE OF ANDOVER COMMUNITY CENTER ADVISOR Y BOARD — Commissioner Butler COMPLETED PROJECTS — ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Wild Iris Park and Hills of Bunker Lake West Park Irrigation — The water service, irrigation system and controls for Wild Iris Park will be done this year. Hills of Bunker Lake West Park will be done 2019. Staff will purchase the irrigation materials for Hills of Bunker Lake West Park and may install the irrigation lines and sprinkler heads later this summer or fall if Parks Maintenance staff has time. The remainder off the work that needs to be done such as the water service, electrical service, controls will be done in 2019. The work and material cost for this year will be within the $45,000 budget for 2018. Rose Park Shelter Replacement Project — The new shelter, sidewalk and concession pad has been completed and is ready for use by the associations and residents. The sidewalk and concession pad will be funded by the Verizon Lease funds that are available. If you are in the area, stop by and check it. Rose Park Dugout Covers/Roofs -- The City Council has approved the use of the Verizon Funds to pay for the improvements of the dugouts at both fields. The screening that was proposed around the dugouts will not be installed. The Andover Baseball Association recently contacted staff that screening the dugouts is a concern with parents since this field will be used by younger aged players. The installation of the dugouts/covers will begin after July 161' (ABA season will be done by then) and the scheduled completion date for the dugout covers/roofs is August 24, 2018. Timber River Park — Based on direction by the Park and Recreation Commission, staff will look at receiving a quote for regrading the field so it slopes properly which will result in better surface drainage. Once staff receives a quote, we will also be in contact with the associations about reusing field again. Staff will also contact the MN Mosquito Control about spraying the park each season. ON -HOLD PROJECTS —None at the time. OTHER ITEMS OF INTEREST — • Kelsey Round Lake Park — Good news, the City has received a letter from the MNDNR that the park has been approved for funding from Outdoor Recreation Grant Program for the construction of a new trail on the west side of the park which will now provide for a looped trail system. The project will be constructed in 2019. • ASN Trail -- Good news, the City has received a letter from the MNDNR that the trail from Kensington Estates neighborhood to Andover Station North Facility has been approved for funding from the Local Trail Grant Program for the construction of a new trail. The project will be constructed in 2019/2020. • Eveland Field Fencing — Staff was contacted this past spring by the Andover Athletic Association (AAA) about when the fencing relocation project would start. At this point it appears the work will begin in July or August after the spring -summer fastpitch season is over and before the fall season begins. As previously indicated they would like the fence to be relocated closer to home plate to meet the fast pitch standards so the players have an opportunity to hit homeruns. • Update of Pedestrian Trails — The trails that are planned for the next 2 years are as follows: ❖ 2018- Crosstown Blvd NW between Bunker Lake Blvd NW and 140th Avenue NW. The Engineering Department has completed the trail design and secured easements. Staff is currently working on the boardwalk design with a consultant. Once the final construction plan has been completed, the plan will go out for bids. The project will be constructed in two phases, trail construction and boardwalk construction. Trail construction will be built starting in August and the boardwalk will be constructed between October and March 2019. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. As mentioned above a MNDNR grant has been approved (Local Trail Connections Program). Note: The draft 2019-2023 Trail Capital Improvement Plan recommendation of the Park and Recreation Commission will be presented to the City Council at the workshop scheduled for August 28, 2018 for discussion. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2018. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Undate 6/02/18 • Completed trash service at parks and trails. • Continue to work on spring irrigation repairs and adjustments. • Mowed all athletic fields, parks and trails. • Cleaned all parks buildings as needed. • Completed Pine Hills South playground. • Groomed all ballfields at least twice. • Continue grading at the Rose Park Shelter concrete slab project. • Set up for the ABA's A -Town Classic tournament June 1`-3'. 6/09/18 • Completed trash service in all parks. • Continue with spring irrigation repairs and adjustments. • Mowed all athletic fields, parks and preserves. • Cleaned all park buildings as needed. • Groomed all ballfields at least twice. • Completed grading the Rose Park shelter concrete slab project. • Cleaned up after the ABA's A -Town Classic (June 1`_3') • Started putting wood chips around Park monument signs. • Continued work on playground repairs. 6/16/18 • Completed trash service in all parks. • Continue work on irrigation repairs and adjustments. • Mowed all athletic fields and parks. • Cleaned all parks buildings as needed. • Groomed all ballfields at least twice. • Continue spraying glyphosate around park signs, tree rings, hard surface cracks, etc. • Set up for AAA's A -Town Fastpitch Softball Classic, June 15'h-17'. • Continue putting wood chips around park monument signs. • Continue work on playground repairs. 6/23/18 • Mowed all athletic fields and parks. • Completed trash service in all parks. • Cleaned all park buildings as needed. • Groomed all ballfields multiple times. • Continue to work on irrigation repairs and adjustments. • Continue work on playground repairs. • Set up for ABA's Flaa Baseball Tournament, June 22-24. • Set up for AAA's Softball Tournament, June 22-24. 6/30/18 • Mowed all athletic fields and parks. • Completed trash service in all parks. Cleaned all park buildings as needed. • Groomed all ballfields multiple times. • Continue working on irrigation repairs and adjustments. • Public Works staff met with the Family Fun Fest committee June 28�. • Repaired turf damage around City Hall and Community Center with sod. • Completed putting new mulch in landscape beds and medians. • Removed five Ash trees at the Community Center (West parking lot). Mowed the Woodland Creek Wetland project grass trail for the first time (6/29), which is closed until Fall 2018. 7/07/18 • Mowed all athletic fields and parks. • Completed trash service in all parks. • Groomed all ballfields multiple times. • Watered new sod around Community Center and City Hall. • Started edging hard surfaces at Sunshine Park. • Spread new Ag Lime over low spots at Shadowbrook East ballfields. Todd Haas From: Ted Butler <butler.ted@gmail.com> Sent: Thursday, July 19, 2018 12:17 PM To: Todd Haas; Stenzel, Shane M. Subject: Update on Community Center Expansion, please share with commission Todd,Shane, Please share the following update with the commission tonight regarding the community center expansion. On June 26, the city council held a workshop meeting with a primary agenda item being the potential expansion of the community center. Architects presented on several options for additions: -addition of multipurpose arena, with or without an elevated track. -addition of new gym space -addition of both multipurpose arena and new gym space Each of these options includes additional meeting room space as well as flexible spaces to be used for senior and youth activities. Capital costs of the expansion had preliminary estimates of $10-20 million depending on options chosen. Very preliminary property tax impacts of an expansion were discussed as well, though these impacts need some revision. The initial estimated impacts were from $6-$12/month (or $73-$144 annually) on a $300,000 home. There was great discussion among members of the city council. Three of the council members signaled support for at least some aspects of the community center expansion with two signaling opposition. All had good, valid perspectives. The next steps are for the architects to refine cost estimates. There was pressure from the council to find ways to reduce costs. In addition the pro forma financial analysis and tax projection needs updating to include a recent commitment of $500,000 donation by Andover Huskies Youth Hockey Association (on top of rental revenue paid by AHYHA) and revision of revenue forecasts for the multipurpose arena (the estimated rate charged for turf activities was below market and will be increased). It's important to note that the arena is planned to be truly multi-purpose. It would house ice for hockey and skating during the primary season of October -February but the ice would come out at the beginning of March with turf rolled out for spring/summer/fall sports to rent for indoor use. Facility rental would be handled by community center staff (city staff) and the schedule would be controlled by those staff with the goals of fiscal responsibility and maximizing community use as is the case with the current community center. I spoke at the meeting and clarified that I was speaking as an individual and not on behalf of any commission. I spoke in favor of expansion without getting into detail about options other than that I felt it was important to include the walking/running track in order to ensure the facility is used by the maximum number of community members possible. A handful of other residents spoke as well, primarily regarding the benefits of the facility to youth and to real estate values in the community. I'm sorry to miss the meeting tonight to discuss in person. If anyone has questions, please contact me by e-mail and we can set up a time to discuss by phone or in person when I'm back in town next week. The community center commission is planning to have its next meeting Thursday, July 26. 1 will be sure to bring the commission another update at that time. Best Wishes, Ted 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer UZ FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss Fee for Use of Fields, Cont. DATE: July 19, 2018 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the idea of having a fee established for use of fields. DISCUSSION This item was tabled from the June 7, 2018 meeting to allow staff to research a couple other communities as what fees (if any) were charged to the associations for use of fields. In researching surrounding communities near Andover, here is what staff found: • City of Blaine — Blaine charges a $10 per participant per season athletic facility usage fee for Blaine youth athletic associations. • City of Coon Rapids — The associations pay $25 per field for tournaments but nothing else. Their staff is going to propose a per participant fee this fall (they can't keep up with demands). • City of Ramsev — The associations pay a weekly maintenance fee depending on the type and size of field it is. • City of Anoka - Does not charge a fee for youth unless they want the fields chalked or painted or want to use lights for certain fields. • City of Oak Grove — Per website and conservation with their staff there is no fee for use of fields. • City of St. Francis - The associations pay a weekly maintenance fee depending on the type of field it is. Since the last meeting here are a couple other cities field user fee requirements: • City of Maple Grove — They do not charge a fee to youth organizations for fields. See attachment. • City of Roseville — They do not charge a fee, but they do for tournaments. See attachment. • City of Champlin -- Champlin charges a $18 per resident participation per season for an athletic facility usage fee and $25 per non-resident participation per season. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the idea of having a fee for the use fields. Respectfully submitted, Todd J. Haas Attachments: Information from Maple Grove and Roseville Todd Haas Mom Cliy cp F 4Z&X V 11. LC From: Lonnie Brokke <Lonnie.Brokke@cityofroseville.com> Sent: Friday, June 29, 2018 12:23 PM To: Todd Haas Subject: RE: Youth Association Fees Todd, No, we do not charge a fee to youth associations for fields. However, it is very much a partnership. They volunteer to organize and provide great programs for the community plus they share in the costs of capital projects and provide volunteer labor to work on field upkeep so it all works out. I would be interested in the survey you are putting together if you don't mind. If you have any further questions or would like to talk, feel free to give me a call. Thanks, Lonnie Lonnie Brokke CPRP Director of Parks and Recreation 2660 Civic Center Drive Roseville MN 55113 651-792-7101 (direct) * 651-792-7006 (general) www.cityofrosevi I le.com/parks From: Todd Haas <T.Haas@andovermn.gov> Sent: Friday, June 29, 2018 11:24 AM To: Lonnie Brokke <Lonnie.Brokke@cityofroseville.com> Subject: Youth Association Fees Question for you. Do you charge a fee for the youth associations to use your fields? If you do, what is the charge Thanks. Todd Haas City of Andover 1 Todd Haas ---v► FRool Cirl OF MhpLE &JWIF From: Chris Morrow <cmorrow@maplegrovemn.gov> Sent: Friday, June 29, 2018 12:36 PM To: Todd Haas Subject: RE: Youth Association Fees We do not. The only time we charge is if they use the fields for a tournament. Chris Morrow Athletics Recreation Specialist Maple Grove Parks and Recreation 763-494-6511 ®Like us on Facebook! From: Todd Haas <T.Haas@andovermn.gov> Sent: Friday, June 29, 2018 11:19 AM To: Chris Morrow <cmorrow@maplegrovemn.gov> Subject: Youth Association Fees Question for you. Do you charge a fee for the youth associations to use your fields? If you do, what is the charge. Thanks. Todd Haas City of Andover 1