HomeMy WebLinkAboutCC - June 5, 20181685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Tuesday, June 5, 2018
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (5/5/18 Regular; 5/22/18 Workshop)
Consent Items
2. Approve Payment of Claims — Finance
3. Award Bid/17-44/Crosstown Blvd. NW Overlay — Engineering
4. Approve Change Order #1/18-2, 2018 Street Reconstruction & 18-11, 143`d Ave. NW Reconstruction -
Engineering
5. Approve Resolution for the Amended JPA for the Northwest Anoka County Community Consortium —
Administration
6. Approve No Parking Resolution/Xeon Street NW/Winslow Cove — Engineering
7. Approve Lease Agreement with Anoka -Hennepin School District/2018 Andover Family Fun Fest — Finance
8. Award Quotes for Council Chambers Updating—Finance
9. Approve Refuse/Recycler Hauler License —Administration
Discussion Items
10. Comprehensive Plan Amendment — Petersen Farms — Planning
11. Sketch Plan/Planned Unit Development (PUD) Review — Knoll Property/Centra Homes — Centra Homes
LLC - Planning
Staff Items
12. Schedule June FDA Meeting—Administration
13. Schedule July City Council Workshops—Administration
14. Change the August 8, 2018 City Council Meeting Location —Administration
15. Administrator's Report —Administration
Mayor/Council Input
Adjournment
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City
FROM: Michelle Harmer, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: June 5, 2018
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
May 15, 2018
May 22, 2018
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
Regular
Workshop
The City Council is requested to approve the above minutes.
Respectfully submitted,
LM14�LL,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
2
0
6 REGULAR ANDOVER CITY COUNCIL MEETING —MAY 15, 2018
7 MINUTES
8
10
11 The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie
12 Trude, May 15, 2018, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
13 Andover, Minnesota.
14
15 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich
16
17 Councilmember absent: None
18
19 Also present: City Administrator, Jim Dickinson
20 Public Works Director/City Engineer, David Berkowitz
21 City Attorney, Scott Baumgartner
22 Others
23
24
25 PLEDGE OFALLEGIANCE
26
27 RESIDENT FORUM
28
29 No one was in the audience that wished to speak to the Council.
30
31 AGENDAAPPROVAL
32
33 Supplemental information was submitted for Item #5 - Approve Refuse/Recycler Hauler Licenses.
34
35 Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion
36 carried unanimously.
37
38 APPROVAL OF MINUTES
39
40 April 25, 2018, Workshop Meeting: Correct as amended.
41
42 Mayor Trude requested a correction on page 5, line 24 and 25. She noted they were not discussing
43 changes to the City Code, but rather discussing the use of or application of PUD requirements. She
44 asked staff to review the comments at the end of each section, noting they agreed to an
45 understanding of how Section A of the City Code would apply in line 35. It is not a Code change.
46
47 Motion by Holthus, Seconded by Knight, to approve the minutes as amended. Motion carried
Regular Andover City Council Meeting
Minutes — May 15, 2018
Page 2
1 unanimously.
2
3 May 1, 2018, Regular Meeting: Correct as amended.
4
5 Councilmember Bukkila requested a correction on page 5, line 14, which attributed a comment to
6 her when she was not present. Councilmember Holthus identified herself as the one who made
7 that comment.
8
9 Motion by Bukkila, Seconded by Knight, to approve the minutes as presented. Motion carried
10 unanimously. Motion carried on a 4 -ayes, 1 -present (Bukkila).
11
12 CONSENT ITEMS
13
14 Item 2 Approve Payment of Claims
15 Item 3 Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled
16 Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates (See
17 Resolution R033-18)
18 Item 4 Resolution for Extension to the City of Andover 2018 Comprehensive Plan Update (See
19 Resolution R034-18)
20 Item 5 Approve Refuse/Recycler Hauler Licenses
21 Item 6 Approve Use of Verizon Lease Funds/18-14/Rose Park Sidewalk & Concession Pad
22 Item 7 Approve Park Exclusive Use Permit
23
24 Motion by Goodrich, Seconded by Bukkila, approval of the Consent Agenda as read. Motion
25 carried unanimously.
26
27 ANOKACOUNTYSHERIFFS OFFICE MONTHLYREPORT
28
29 Commander Lenzmeier gave the monthly Sheriff s report. The month was characterized with
30 alcohol related issues and domestic matters. There was also a house fire where a resident was
31 trapped inside. He reported there was a good cooperative effort with the fire department. There
32 was also a possible diesel fuel leak that was reported to be leaking into Crooked Lake. The
33 cause at this time is unknown. Body cams are going to be rolled out next week. They will be
34 discontinuing buying sedans for the department in future years. They are looking for some
35 options going forward but will still purchase sedans this year and then will be going to SUVs
36 going forward.
37
38 Mayor Trude speculated that the DNR would pursue the cause of the diesel fuel leak.
39
40 PRESENTATION OFA UDIT REPORT
41
42 Mr. Dickinson introduced Peggy Moeller, CPA, an Audit Partner with the City's auditing firm,
43 Redpath and Company, Ltd., provided a presentation to the City Council related to the City of
44 Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2017 and the
Regular Andover City Council Meeting
Minutes — May 15, 2018
Page 3
1 corresponding Management Report. The City is required to have an independent audit conducted
2 annually.
4 Ms. Moeller explained the City received a "clean" audit opinion. The City also received a GFOA
5 Award for Excellence in Financial Reporting and have received this designation since 2003. There
6 were no findings on internal control over financial reporting. There were no items of
7 noncompliance noted. The general fund decreased $7,129 for 2017. Revenues were over budget
8 due to licenses and permits. Expenditures were almost all under budget by departments, except
9 Recycling. The fund balance at December 31, 2017 was $7,789,616. The minimal General Fund
10 unassigned balance is $5,970,617. The City also holds a 3% emergency fund balance. There is
11 required communication that is considered in the audit and there were no findings. There were
12 very positive results. She thanked the Finance Department for their cooperation.
13
14 Mayor Trude commented about the healthy fund balance with building projects coming up.
15
16 Councilmember Knight congratulated Mr. Dickinson and the Finance staff for their good work.
17 Mr. Dickinson passed on his appreciation to members of the Finance Department and City
18 department heads.
19
20 Mayor Trude indicated the positive outcome is from overall management, so all are to be
21 congratulated, with every department being underspent. There is excellent management and good
22 support to prepare the reports.
23
24 Councilmember Knight stated all departments coming in under budget is good.
25
26 Councilmember Bukkila noted it is more common to hear about spending down a City budget or
27 cutting expenses to meet budget, rather than all departments coming in under budget.
28
29 Motion by Knight, Seconded by Goodrich, to accept the 2017 audit report. Motion carried
30 unanimously.
31
32 ADMINISTRATOR'S REPORT
33
34 City Staff updated the Council on the administration and city department activities, legislative
35 updates, updates on development/CIP projects, and meeting reminders/community events.
36
37 (City Administrator) Mr. Dickinson has been involved in meetings related to the WDE site. Safety
38 management and emergency response staff will be involved, if anything happens during this type
39 of project. The contractor proposal will put a lot of pressure on experienced contractors. The State
40 will be looking for a contractor that has done this kind of work before. Funding is looking
41 promising for this session. The request is in the Senate and House bills as well as the Governor's
42 bill. The final bonding bill simply needs to be approved. He has attended meetings including the
43 North Metro Mayors, QCTV and Youth First. Mr. Dickinson has also been following a tax bill
44 that includes legislation related to reverse referendums in relationship to debt. He is also following
Regular Andover City Council Meeting
Minutes — May 15, 2018
Page 4
1 legislation regarding transferring of assets specific to farms being transferred on to family
2 members and retaining of exemptions.
Mr. Dickinson mentioned preparation is beginning for the annual Fun Fest. This year there will
be a medallion hunt. There will be no charge to participate for the first year.
7 In addition, Mr. Dickinson reported he has been spending time with architects and stakeholders on
8 the proposed Community Center Expansion and Public Works maintenance project.
9
10 (Public Works Director/City Engineer) Mr. Berkowitz stated the City started water main flushing
11 on May 11th. As a result, residents may experience less water pressure. The water main is flushed
12 every 2 years. The start was pushed back 2-3 weeks. There is irrigation this time of the year too,
13 adding to the loss of pressure. This is not a major issue, but it can be an inconvenience at the time.
14 Pot hole patching is behind due to the late snowfall. Street sweeping is starting as well, but it is
15 4-6 weeks late. There is work being done on placement of a memorial for Tony Emmerich, a long -
16 time developer in the community. Emmerich's friends raised money for a memorial bench and
17 plantings to be placed along the trail along Bunker Lake Boulevard by the Shadowbrook
18 development, in recognition of what he did on behalf of the City. As for the Crosstown Boulevard
19 Trail, the challenge is with the board walk design. If a longer time frame is taken for construction,
20 going into the winter, the City can get a better price. In the meantime, the paved section will be
21 completed. The design will come to the Council in the next few months. The Crosstown
22 Boulevard overlay project will mean a road closure. This work will begin after Fun Fest on July
23 16th. Street reconstruction for 143`d Avenue, west of Round Lake Boulevard, is causing a street
24 closure for 21 days. It will reopen for the rest of the reconstruction. There will be a Public Works
25 Vehicle Maintenance Facility Open House in the City Council Chambers on May 23`d at 4:30 —
26 6:30 p.m.
27
28 MAYORICOUNCIL INPUT
29
30 (WDE Site) Councilmember Holthus asked about the timeline for the clean-up of the WDE site.
31 Mr. Dickinson stated they are waiting for funding to be approved in the legislature and then it will
32 go for bid most likely in August. There will be some construction in the late fall, and then removal
33 of the pit after the first of the year. Work will begin with assembling a large structure over the pit.
34 It may take 2 months to get that ready and then only 2-3 weeks to remove the hazardous waste.
35 All of that work is needed to make it a safe site. The timing also depends on the contractor selected.
36 The project should be done in early 2019. The City's financial commitment is zero. This is a State
37 of Minnesota project. The City will be partnering with the State on communications with residents.
38 It will be a major disruption to residents and it is important to get it done right.
39
40 Mayor Trude commented it is not a City problem but a State problem in the City's backyard.
41
42 Mayor Trude complimented staff on pot hole patching. She indicated the City has a tool to
43 compact the pot hole patching material now. She went on to explain there is an online reporting
44 tool to report a pot hole or broken curb, drainage problem, etc. It is a handy tool for tech savvy
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Regular Andover City Council Meeting
Minutes — May 15, 2018
Page 5
residents and the request goes right to the department.
(Fun Fest) Fun Fest is on the 141h of July. Volunteers are always needed. Residents should check
out the Facebook page or the City newsletter.
Mayor Trude indicated there will be a big workshop meeting next week to go over issues that are
not ready for "prime time" but the public is always welcome to attend.
ADJOURNMENT
Motion by Holthus, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting
adjourned at 7:40 p.m.
Respectfully submitted,
Marlene White, Recording Secretary
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 15, 2018
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE.........................................................................................................
1
RESIDENTFORUM......................................................................................................................
1
AGENDA APPROVAL..................................................................................................................
1
APPROVAL OF MINUTES...........................................................................................................
1
CONSENTITEMS.........................................................................................................................
2
Item 2 Approve Payment of Claims.........................................................................................
2
Item 3 Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled
Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates (R033-18).....
2
Item 4 Approve Resolution for Extension to the City of Andover 2018 Comprehensive Plan
Update(R034-18)..............................................................:::..............................................
2
Item 5 Approve Refuse/Recycler Hauler Licenses .........................................................
2
Item 6 Approve Use of Verizon Lease Funds/18-14/Rose Park Sidewalk & Concession Pad 2
Item 7 Approve Park Exclusive Use Permit......................................................................
2
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................
2
PRESENTATION OF AUDIT REPORT.. ......... ........ ...........................................
2
ADMINISTRATOR'S REPORT ......................... ......... ......... ......... ' .................
3
(City Administrator)...........................................................::.......................................................
3
(Public Works Director/City Engineer) . ......... .......................................................
4
MAYOR/COUNCIL INPUT..........................................................................................................
4
(WDE Site) ............... ......................... . ......... ........................................................
4
(Fun Fest). .......: ........:.. ....... ........: ........:...............................................
5
ADJOURNMENT........ ......... ......... ......... ........:...............................................
5
M
6 ANDOVER CITY COUNCIL WORKSHOP MEETING — MAY 22, 2018
7 MINUTES
8
9
10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude,
11 May 22, 2018, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
12 Minnesota.
13
14 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich
15
16 Councilmember absent: None
17
18 Open Space Commission
19 present: Chairperson Gretchen Sabel, Commissioners Kim Kovich, Jim
20 Olson and Anna Dirkswager
21 Open Space Commission -
22 Absent: Commissioners Brian Perra and Joy Faherty
23
24 Also present: City Administrator, Jim Dickinson
25 Public Works Director/City Engineer, David Berkowitz
26 Natural Resources Technician, Kameron Kytonen
27 Others
28
29
30 JOINT MEETING WITH OPEN SPA CE ADVISOR Y COMMISSION
31
32 Mr. Kytonen stated the Open Space Advisory Commission has met on several occasions and
33 continues to plan for ongoing management and development of the properties.
34
35 Chairperson Sabel gave a presentation to the Council on their role as Open Space Commissioners.
36 She reviewed different nature preserve areas and the ongoing maintenance of current nature
37 preserves in Andover.
38
39 Chairperson Sabel recommended to the City Council ongoing maintenance through the Open
40 Space budget, Capital improvement plan to address large projects, and consider setting aside funds
41 for possible future land acquisitions. She wondered if the Council was ready to set aside $500,000
42 to be ready to purchase open space if the opportunity arises. She noted key areas can sell quickly.
43
44 Councilmember Holthus stated when she was on the Open Space Commission they were looking
45 at parcels and the owners were not willing to sell, they held onto the property. Chairperson Sabel
46 stated what they have found is things change for people such as property taxes rise, Ag. Preserve
47 is removed, etc. and they do come back to the Open Space Commission for purchase. If there is
Andover City Council Workshop Meeting
Minutes — May 22, 2018
Page 2
money set aside for when an opportunity arises the Open Space Commission feels it is beneficial
to the City.
4 Councilmember Knight stated they have not done anything historic relative to the past purchases
5 and there is a lot of history in the City. He thought they could make some type of historic display.
6 Chairperson Sabel stated she has talked to Anoka County Historical Society and they would be
7 interested to expand the Oxbow Trail to extend into Kelsey Park in Andover, but there is no money
8 available at this time.
9
10 Councilmember Holthus stated she would be really interested if there is any way to connect Maple
11 View Preserve with Northwoods Preserve. Chairperson Sabel thought the City could work with
12 developers to maintain mini preserves within their developments for an area for nature to survive.
13
14 Mayor Trude thought they could set aside a little amount of money in a savings account for future
15 open space acquisition.
16
17 Councilmember Bukkila felt this has come a long way since the beginning of the program.
18
19 Commissioner Olson stated looking at the historical areas, maybe they can research to see if there
20 is some historical grant money available through the State or County that they can apply for to use
21 for the historical areas in the City.
22
23 Commissioner Dirkswager wondered how the Council wanted the Open Space Commission to
24 move forward. Mayor Trude thought the Council needs to discuss some policy items related to
25 projects and funding.
26
27 Councilmember Bukkila stated she would not have a problem with putting improvement items in
28 the CIP, although they maybe five years out.
29
30 UPDATE ON CITY CAMPUS MASTER PLAN
31
32 Mr. Dickinson explained the City Council is requested to receive an update from 292 Design Group
33 relative to exploring the expansion of the Andover Community Center/YMCA. Focus of the
34 presentation/discussion will be responding to stakeholder input received via a schematic design
35 presentation. But first he asked Mr. Berkowitz to show what will be shared with the public at the
36 Public Works Maintenance Facility open house.
37
38 Mr. Berkowitz reviewed with the Council the information that will be presented at the May 23,
39 2018 open house. The Council was encouraged to attend.
40
41 Mr. Dickinson introduced the 292 Design Group and RJM Construction. Mr. Mark Wentzell, 292
42 Design Group, made a presentation to the Council on the Community Center expansion study. Mr.
43 Brad Barrchman, RJM Construction presented the expansion cost estimates.
44
Andover City Council Workshop Meeting
Minutes — May 22, 2018
Page 3
1 Mr. Wentzell stated the cost estimate for the main level of the expanded multi -use facility is
2 $10,9000,000 and $1,300,000 for the upper level expansion for a total of $12,200,000, this includes
3 the parking lot expansion. Another option to the indoor multi -use facility would be an outdoor
4 multi -use facility with an estimate of $7,600,000, which includes the parking lot expansion area,
5 covered outdoor rink, team rooms, storage, warming house and other areas.
6
7 Mr. Wentzell stated the second expansion area would include a new lobby, meeting rooms and
8 multi-purpose rooms for an estimated cost of $2,400,000.
9
10 Councilmember Knight suggested having a multi-purpose room with computers for seniors to use.
11 He also stated there should be pickleball courts included in the expansion.
12
13 Mr. Wentzell reviewed a fieldhouse expansion for more basketball, volleyball and pickleball
14 courts. There will also be crash areas for kids and teams to decompress and prepare for games or
15 practice. There will also be more facility storage included. The estimated cost for the fieldhouse
16 expansion is $4,700,000, which includes the rerouting of the access road to the north.
17
18 Mr. Wentzell reviewed the proposed outdoor recreation area, covered and uncovered areas that are
19 refrigerated with a warming house that is attached to the indoor multi-purpose area. The estimated
20 cost is $6,400,000. Mr. Erick Sutherland stated the proposed outdoor recreation space is being
21 proposed in case the current outdoor recreation area is removed for a Public Works expansion.
22
23 Mayor Trude thought the parking lot expansion should be allocated equally to each expansion
24 package because it is inflating the cost of expansion area one.
25
26 Councilmember Holthus asked when the YMCA is going to make a decision on their expansion.
27 Mr. Dickinson stated the YMCA has to go through their own process just like the City has to go
28 through their process. They are fully engaged with the City and we may need to make changes to
29 plans to accommodate some of their plans.
30
31 Councilmember Holthus stated she wants to have a space designated for a teen center and for a
32 senior center. She would like to see a proposed multi-purpose space turned into those.
33
34 Mayor Trude stated she would like to have separate estimates for parking and improvements to
35 the current facility and new buildings.
36
37 Councilmember Holthus asked what the facility needed right now as far as maintenance needs.
38 Mr. Dickinson stated they have deferred maintenance costs and will prep that up.
39
40 Mayor Trude stated they want to put things into the building that will cover costs of the operations.
41 We also need to identify things that will create a new burden on the taxpayers.
42
43 There was discussion regarding the School District expansion and the potential Community Center
44 expansion.
Andover City Council Workshop Meeting
Minutes — May 22, 2018
Page 4
Councilmember Bukkila asked for a recess to process what was just presented before any direction
is given.
4 RECESS& RECONVENE
6 The Council recessed at 7:50 p.m. and reconvened at 8:00 p.m.
7
8 UPDATE ON CITY CAMPUS MASTER PIAN—continued
10 Mayor Trude thought the Council would like to have more information. She would like to have
11 more details or the basis for the expansion. She wondered if there is an economic development
12 benefit for this. She thought maybe they needed to look at the demographics and find out what
13 the outlook for that is.
14
15 Councilmember Bukkila stated she spent months on a committee to determine if they should get
16 artificial turf on the fields and it was determined that the cost was not appropriate for artificial turf
17 and they had the ability to create other playing fields instead. She wondered if this was just an
18 incorporation of the dome concept. Is there a need for this or is it to build and find a use for it.
19
20 Mr. Sutherland stated the meeting rooms have been free but there are maintenance costs associated
21 with the rooms and it takes time to schedule the open meeting rooms. He would like to have
22 Council feedback on this.
23
24 Councilmember Bukkila asked if there is a way to have public input built into their plans. Mr.
25 Dickinson stated they can do this, there may be some delay to the process and with public input
26 there may be more items the public wants to add to the mix.
27
28 Mr. Wentzell stated his group can get feedback and definitive information from people and bring
29 back for the Council to review.
30
31 Mr. Tony Howard, Community Center Advisory member thought this needed to be looked at as a
32 wish list. He stated this is a lot of money but he felt another sheet of ice was needed in order for
33 the associations to grow and compete with other cities. He thought a multi -functional facility
34 would be good for many different sports. He thought this was a matter of the City Council
35 wrapping their arms around it and finding a way to get this done.
36
37 Councilmember Bukkila indicated she loved his ideas but she wondered why it needed to go to
38 this level. Mr. Howard understood the way she felt. He stated there are so many kids and the
39 mindset of the parents have changed since they were children.
40
41 Councilmember Bukkila asked what was wrong with the outdoor rinks that were built. Mr.
42 Howard stated the problem is with the consistency of play. Mayor Trude stated it is also the
43 unpredictable freeze and thaw. Mr. Howard stated the surface does not last as long and is not
44 consistently smooth. He stated this rink will be so well used if built and the hockey association in
Andover City Council Workshop Meeting
Minutes — May 22, 2018
Page 5
general is shy about promoting their association anymore because they cannot accommodate
anymore kids. He thought because of Maddie Rooney and other girls in the City playing high
level hockey that they should promote that. He thought the associations as a whole would use
these facilities. He thought they needed to wrap their arms around the money problem.
6 Councilmember Bukkila stated the issue is with the city expecting the residents to pay for
7 something for other children to use when they probably cannot afford themselves to have their
8 kids involved in the sports because of the cost. She cannot wrap her head around the fact that there
9 is no other cheaper way to do this because they have a quantity of children that want to play and
10 they cannot fulfill that need but because the quality is so high they are at a difference.
11
12 Mayor Trude stated there is a lot more behind Councilmember Bukkila's concerns and some of it
13 is why more information is needed.
14
15 Mr. Dickinson recapped what items staff is going to review and bring back for Council at a future
16 workshop. Those items include:
17 • Tax impacts for construction for multiple options of components.
18 • Tax impacts for operations for multiple options of components.
19 • A presentation of deferred maintenance cost on the existing facility, prioritized.
20 • Break out the component options, in more detail and allocate the parking costs.
21 • Provide analysis on options that cover operation costs and those that do not.
22 • Provide stakeholder validation and more detail on justification of the need.
23 • An evaluation of the new School District assets and how that will impact an expansion.
24 • Evaluation on senior and teen services, with or without the YMCA providing the services.
25 • Evaluation of the economic development impact of an expansion.
26 • Analysis of the City investment in like -kind sports such as: baseball, soccer, football,
27 lacrosse, etc.
28 • Review the Artificial Turf Task Force findings.
29 • Evaluate community growth and home turnover.
30
31 2018 CIP PROGRESS UPDATE & 2019-2023 CIP DEVELOPMENT DISCUSSIONS
32
33 Mr. Dickinson stated in late March, Administration/Finance distributed baseline worksheets to
34 Department Heads for the 2019-2023 CIP kick-off. Subsequent discussion centered on the 2019-
35 2023 CIP development, the need of other committees (Vehicle/Equipment Purchasing & Facility
36 Management Committees) and commissions (Parks and Recreation & Community Center
37 Advisory) to start their work and to work toward a "draft" proposed 2019-2023 CIP to present to
38 the City Council.
39
40 Mr. Dickinson reviewed the CIP progress update with the Council.
41
42 Councilmember Holthus stated she would like them to evaluate their current way finding signs
43 because she felt the trail signs were in need of attention. She indicated other cities had signs that
Andover City Council Workshop Meeting
Minutes — May 22, 2018
Page 6
1 were made of better materials. Mayor Trude stated it was thought to frame the signs but they did
2 not know what was going to be used to frame the signs and maybe they should have used metal
3 signs because they tend to age better. Councilmember Holthus indicated she would like to find
4 some samples and send them to Mr. Dickinson for review and to take a look at what is out there.
5 Mr. Dickinson stated he would get some inventory of what they have and wait for some samples
6 of what Councilmember Holthus is envisioning and will integrate that into their trail maintenance
7 CIP.
9 Mayor Trude thought it might be a simple matter of removing the frames from around the signs.
10
11 Councilmember Goodrich stated he would like to see a shift in priority for road improvements.
12 He stated most of his calls are in regard to how bad the roads in the City are. He would like to see
13 a bigger budget for road improvement. Mayor Trude stated the Public Works Department will fill
14 in pot holes if they are told where they need to fill them. Mr. Dickinson indicated they are levying
15 almost $1.2 million towards the road and bridge fund but he is also looking at a potential increase
16 again for 2019 for the fund. He stated this is something they can look at.
17
18 Councilmember Bukkila wondered if the road funding increase is keeping up with inflation. Mr.
19 Dickinson stated he talked about this with Mr. Berkowitz today and a portion of the Road and
20 Bridge Fund goes to seal coating and they would like to skip seal coating and go straight to overlays
21 because seal coating does not seem to work today.
22
23 There was discussion about the Road and Bridge Fund and allocations.
24
25 APRIL 2018 BUDGET PROGRESS REPORTS
26
27 Mr. Dickinson stated the City of Andover 2018 General Fund Budget contains total revenues of
28 $11,085,238 and total expenditures of $11,319,815; a decrease in fund balance is planned.
29
30 Mr. Dickinson reviewed the 2018 budget with the Council.
31
32 APRIL 2018 CITYINVESTMENTS REVIEW
33
34 Mr. Dickinson reviewed the April 2018 City Investments with the Council.
35
36 OTHER TOPICS
37
38 There were no other topics.
39
40 ADJOURNMENT
41
42 Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
43 adjourned at 9:10 p.m.
44
Andover City Council Workshop Meeting
Minutes — May 22, 2018
Page 7
2 Respectfully Submitted,
0
5 Sue Osbeck, Recording Secretary
6 TimeSaver Off Site Secretarial, Inc.
7
eNL6D 60 AVYE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
Mayor and Councilmembers
CC:
Jim Dickinson, City Administra
FROM:
Lee Brezinka, Finance Manager
SUBJECT:
Payment of Claims
DATE:
June 5, 2018
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $237,515.30 on disbursement edit lists #1—#6 from 05/10/18 to 05/25/18 have been issued and
released.
Claims totaling $309,608.57 on disbursement edit list #7 dated 06/05/18 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $547,123.87. Please note that
Council Meeting minutes will be used as documented approval.
Respectfully submitted,
A 3t
Lee Brezinka
Attachments: Check Proof Lists
Accounts Payable
Computer Check Proof List by Vendor 01
' ° F
User: BrendaF
Printed: 05/10/2018 - 10:37AM
Batch: 00410.05.2018
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 1 ACH Enabled: False
795705 Misc. Supplies 43.77 05/10/2018 6100-48800-61115
Check Total: 43.77
Total for Check Run: 43.77
Total of Number of Checks: 1
AP -Computer Check Proof List by Vendor (05/10/2018 - 10:37 AM) Page I
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/11/2018 - 11:16AM
Batch: 00412.05.2018
Invoice No Description Amount Payment Date Acct Number
Vendor: Barmcud
Barracuda Networks, Inc.
Check Sequence:1
1996318
1 Year License for Barracuda Essentials
3,150.00
05/11/2018
0101-41420-62305
Check Total:
3,150.00
Vendor: KinectEG
Kinect Energy Group
Check Sequence:2
275790/5852862
Community Center
7,196.06
05/11/2018
2130-44000-62015
275790/5950574
Public Works
1,883.57
05/11/2018
0101-41930-62015
Check Total:
9,079.63
Total for Check Run:
12,229.63
Total of Number of Checks:
2
Ulm
Reference
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/11/2018 - 11:16 AM) Page 1
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/17/2018 - 2:40PM
Batch: 00414.05.2018
Invoice No Description
Amount Payment Date Acct Number
Clil' O P
NDOVElt,
Reference
Vendor: Allinal
Allina Health System
Check Sequence: 1
ACH Enabled: False
H10023580
Medical Directorship
616.34
05/17/2018
0101-42200-63010
Check Total:
616.34
Vendor: AakCo04
Anoka Cc Central Communication
Check Sequence: 2
ACH Enabled: False
2018070
800 MHz Radio System Equipment Chg
337.50
05/17/2018
0101-42200-61005
Check Total:
337.50
Vendor: AspenMil
Aspen Mills
Check Sequence: 3
ACH Enabled: False
215826
Uniforms
587.40
05/17/2018
0101-42200-61305
Check Total:
587.40
Vendor: Clareys
Clarey's Safety Equipment
Check Sequence: 4
ACH Enabled: False
177062
Helmet & Rae Sensor
862.53
05/17/2018
0101-42200-61005
Check Total:
862.53
Vendor: DougPwrE
Dougs Power Equipment
Check Sequence: 5
ACH Enabled: False
194969
Float Carburetor for Unit #4889
11.07
05/17/2018
6100-48800-61115
Check Total:
11.07
Vendor: DudeSolu
DudeSolutions
Check Sequence: 6
ACH Enabled: False
INV -19623
Capital Forecast & MaintenanceEdge Software
704.55
05/17/2018
2130-44400-62305
INV -19623
Capital Forecast & MaintenanceEdge Software
704.55
05/17/2018
2130-44300-62305
INV -19623
Capital Forecast & MaintenanceEdge Software
1,409.10
05/17/2018
0101-41910-62305
INV -19623
Capital Forecast & MaintenanceEdge Software
1,409.10
05/17/2018
0101-41920-62305
INV -19623
Capital Forecast & MaintenanceEdge Software
1,409.10
05/17/2018
0101-41930-62305
INV -19623
Capital Forecast & MaintenanceEdge, Software
1,409.10
05/17/2018
5100-48100-62305
Check Total: 7,045.50
AP -Computer Check Proof List by Vendor (05/17/2018 - 2:40 PNb Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: MNDOH
Minnesota Department of Health
Check Sequence: 7 ACH Enabled: False
Winslow Cove
150.00
05/17/2018
7200-00000-24203
Check Total:
150.00
Vendor: MNPCA
Minnesota Pollution Control Agency
Check Sequence: 8 ACH Enabled: False
Winslow Cove
310.00
05/17/2018
7200-00000-24203
Check Total:
310.00
Vendor: Verizon
Verizon Wireless
Check Sequence: 9 ACH Enabled: False
9806432755
Stoma Water Pump
25.02
05/17/2018
5300-48300-62030
9806432756
Eng Data Collector
25.02
05/17/2018
0101-41600-62030
9806432756
Creekview Crossing & Prairie Knoll Cams
50.04
05/17/2018
0101-45000-62030
Check Total:
100.08
Total for Check Run:
10,020.42
Total of Number of Checks:
9
AP -Computer Check Proof List by Vendor (05/17/2018 - 2:40 PM) Page 2
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/23/2018 - 3:54PM
Batch: 00416.05.2018
Invoice No Description
,,�w Axb-
Amount Payment Date Acct Number Reference
Vendor: Aircon
Aircon Electric Corporation
Check Sequence: 1
ACH Enabled: False
11047-2017-1
Install Plug for Lift Station
1,491.55
05/23/2017
5200-48200-63100
11188-2018-1
FS #3 Red Lights Not Working
487.28
05/23/2017
0101-41920-63105
11189-2018-1
Install LED Lighting in City Hall
2,770.05
05/23/2017
4160-49300-63105
11205-2018-1
Exit Signs @ Water Treatment Plant
576.10
05/23/2017
5100-48100-63105
11209-2018-1
Repair Damage Light @Comm Cir
2,160.25
05/23/2017
2130-44000-63105
Check Total:
7,485.23
Vendor: AnkCo10
Anoka Co Highway
Check Sequence:2
ACH Enabled: False
18-041
Permit Fees - 7th Ave Pothole Utilities
150.00
05/23/2017
2250-41600-63005
18-052
Permit Fee - Crosstown Blvd Trail
150.00
05/23/2017
4170-49300-63010
Check Total:
300.00
Vendor: AspenMil
Aspen Mills
Check Sequence: 3
ACH Enabled: False
216306
Uniform for Ryan Marinello
18.85
05/23/2017
0101-42200-61305
Check Total:
18.85
Vendor: AssuSecu
Assured Security Inc.
Check Sequence: 4
ACH Enabled: False
79556
Service Calls @ FS #1, #2 & #3
386.00
05/23/2017
0101-41920-63105
Check Total:
386.00
Vendor: Beacon
Beacon Athletics
Check Sequence: 5
ACH Enabled: False
0490592 -IN
Goal Line Aerosol White Paint
2,646.00
05/23/2017
0101-00000-24201
0490742 -IN
Pro String Winder
67.03
05/23/2017
0101-45000-61020
Check Total:
2,713.03
Vendor: BoyerTru
Boyer Trucks
Check Sequence: 6
ACH Enabled: False
194607RX1
Diesel Additive
205.76
05/23/2017
6100-48800-61050
CM1216959
Core Return
-60.00
05/23/2017
6100-48800-61115
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 1
Invoice No Description
Amount Payment Date Acct Number Reference
145.76
Check Sequence: 7 ACH Enabled: False
580.62 05/23/2017 0101-46000-63010
Check Total:
Vendor: Bro-Tex
Bro-Tex,Inc.
505870
Carpet Recycling
0101-45000-61130
Check Total:
Vendor: BryanRoc
Bryan Rock Products, Inc.
27549
AG Lime for Ballfield Repairs
Check Total:
Vendor: BSNSport
BSN Sports
902208597
Replace Tennis Nets
0101-45000-61105
Check Total:
Vendor: CentLand
Central Landscape Supply
280772
Roundup Pro Dry Pack
Check Total:
Vendor: CenLink
CenmryLink
763 754-6713
Subway @ Community Center
763 755-0776
Community Center Service
763 755-0776
Fire Department Service
763 755-0776
Public Works Service
763 755-0776
City Hall Service
Check Sequence: 11
Check Total:
Vendor: CintasGK
Cintas Corp - Cintas Loc #16K
40D5871344
Uniform Cleaning
4005871344
Uniform Cleaning
4005871344
Unifonn Cleaning
4005871344
Uniform Cleaning
4005871344
Uniform Cleaning
4005871344
Uniform Cleaning
4006064821
Floor Mat Rental
4006064831
Uniform Cleaning
4006064831
Uniform Cleaning
4006064831
Uniform Cleaning
4006064831
Uniform Cleaning
Amount Payment Date Acct Number Reference
145.76
Check Sequence: 7 ACH Enabled: False
580.62 05/23/2017 0101-46000-63010
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PK Page 2
Check Sequence: 8
ACH Enabled: False
697.79
05/23/2018
0101-45000-61130
697.79
Check Sequence: 9
ACH Enabled: False
590.36
05/23/2018
0101-45000-61105
590.36
Check Sequence: 10
ACH Enabled: False
346.30
05/23/2017
0101-43100-61020
346.30
Check Sequence: 11
ACH Enabled: False
53.98
05/23/2018
2130-44100-62030
20.00
05/23/2017
2130-44000-62030
20.00
05/23/2017
0101-41920-62030
19.99
05/23/2017
0101-41930-62030
19.99
05/23/2017
0101-41910-62030
133.96
Check Sequence: 12
ACH Enabled: False
25.80
05/23/2017
6100-48800-61020
77.47
05/23/2017
0101-45000-61020
25.84
05/23/2017
0101-43300-61020
180.77
05/23/2017
0101-43100-61020
51.63
05/23/2017
5200-48200-61020
25.83
05/23/2017
5100-48100-61020
67.37
05/23/2018
0101-41930-62200
25.84
05/23/2018
5100-48100-61020
77.47
05/23/2018
0101-45000-61020
25.83
05/23/2018
0101-43300-61020
180.78
- 05/23/2018
0101-43100-61020
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PK Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
4006064831
Uniform Cleaning
25.80
05/23/2018
6100-48800-61020
4006064831
Uniform Cleaning
51.63
05/23/2018
5200-48200-61020
4006064871
Floor Mat Rental
35.00
05/23/2018
0101-41910-62200
4006064872
Floor Mat Rental
133.94
05/23/2017
5100-48100-62200
Check Total:
1,011.00
Vendor: StPaulCi
City of St. Paul
Check Sequence: 13
ACH Enabled:
False
IN00028510
Asphalt Mix
2,224.51
05/23/2017
0101-43100-61125
Check Total:
2,224.51
Vendor: ClassC
Class C Components Inc.
Check Sequence: 14
ACH Enabled:
False
256724
Windex/Paper Towel/Garbage Bags & Soap
678.34
05/23/2018
2130-44000-61020
Check Total:
678.34
Vendor: Colonial
Colonial Life & Accident
Check Sequence: 15
ACH Enabled:
False
7156706-0601799
June 2018 Premium - E7156706
9.60
05/23/2018
7100-00000-21218
7156706-0601799
June 2018 Premium - E7156706
217.41
05/23/2018
0101-00000-21210
Check Total:
227.01
Vendor: CommAspl
Commercial Asphalt Co.
Check Sequence: 16
ACH Enabled:
False
180515
Dura Drive (42A) 6.0%/4.8%, BM
224.14
05/23/2018
0101-43100-61125
Check Total:
224.14
Vendor: CoonRapi
City of Coon Rapids
Check Sequence: 17
ACH Enabled:
False
12218
Traffic Signal - Hanson &133rd
28.72
05/23/2017
010143400-62005
12218
Traffic Signal - Crosstown & 133rd
22.10
05/23/2017
0101-43400-62005
Check Total:
50.82
Vendor: CoreMain
Core & Main LP
Check Sequence: 18
ACH Enabled:
False
I858282
Water Meter Supplies
446.13
05/23/2017
5100-48100-61135
Check Total:
446.13
Vendor: Cues
CUES
Check Sequence: 19
ACH Enabled:
False
000655506
Camera Software
'325.00
05/23/2017
5300-48300-62305
000655506
Camera Software
325.00
05/23/2017
5200-48200-62305
Check Total:
650.00
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 3
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: DefGPR
Definitive GPR & Construction Services, LLC.
Check Sequence: 20
ACE Enabled: False
1337
Mapped Out Sub Slab Electric for Core Drilling
400.00
05/23/2017
2130-44400-63100
Check Total:
400.00
Vendor: DelmOil
Dean Oil Company
Check Sequence: 21
ACH Enabled: False
56779
Unleaded Fuel
1,905.50
05/23/2017
6100-48800-61045
56780
Diesel Fuel
3,955.00
05/23/2017
6100-48800-61050
Check Total:
5,860.50
Vendor: ECM
ECM Publishers, Inc.
Check Sequence: 22
ACH Enabled: False
596288
Monthly Recycling Program
260.00
05/23/2017
0101-46000-63025
597848
Catcher's Creek East
64.50
05/23/2017
7200-00000-24202
597849
Petersen Farm Hearing
75.25
05/23/2017
0101-41500-63025
Check Total:
399.75
Vendor: EmerAppa
Emergency Apparatus Maint
Check Sequence: 23
ACH Enabled: False
99582
Labor to Repair Ladder#11
928,12
05/23/2017
6100-48800-63135
99582
Parts to Repair Ladder #11
573.88
05/23/2017
6100-48800-61115
99583
Parts to Repair Tanker #21
301.70
05/23/2017
6100-48800-61115
99583
Labor to Repair Tanker #21
446.88
05/23/2017
6100-48800-63135
99587
Labor to Repair Tender#WT31
343.75
05/23/2017
6100-48800-63135
99587
Pans to Repair Tender #WT31
448.27
05/23/2017
6100-48800-61115
Check Total:
3,042.60
Vendor: ESSBmS
ESS Brothers & Sons, Inc.
Check Sequence: 24
ACH Enabled: False
YY1408
Manhole Protection Rings
304.00
05/23/2017
5100-48100-61135
YY1408
Manhole Protection Rings
1,506.00
05/23/2017
5200-48200-61140
Check Total:
1,810.00
Vendor: EvergRec
Evergreen Recycling LLC
Check Sequence: 25
ACH Enabled: False
2132
Mattress Recycling
3,175.00
05/23/2017
010146000-63010
Check Total:
3,175.00
Vendor: FacMotor
Factory Motor Parts Company
Check Sequence: 26
ACH Enabled: False
1-5575510
WAG 75WRS Lamps
13.80
05/23/2017
6100-48800-61020
128-Z03278
Battery
92.13
05/23/2018
6100-48800-61115
6-1495114
Core Credit
-30.00
05/23/2017
6100-48800-61115
6-1504344
Brake Cleaner & Gloves
96.81
05/23/2017
6100-48800-61020
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
172.74
29.99
32.16
62.15
65.97
345.00
345.00
992.82
120.25
12025
59.00
59.00
5,071.92
7,379.00
1,056.30
Check Sequence: 27
05/23/2017 5200-48200-61205
05/23/2017 5100-48100-61005
Check Sequence: 28
05/23/2017 6100-48800-61115
Check Sequence: 29
05/23/2018 6100-48800-61115
Check Sequence: 30
05/23/2017 6100-48800-63005
Check Sequence: 31
05/23/2018 0101-45000-61105
05/23/2018 0101-45000-61105
Check Sequence: 32
05/23/2018 0101-41420-61225
Check Sequence: 33
05/23/2017 4140-49300-63005
Check Sequence: 34
05/23/2017 5100-48100-61040
05/23/2018 5100-48100-61040
05/2312018 5100-48100-61040
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 5
Check Total:
Vendor: Fastenal
Fastenal Company
MNHAM63276
Pliers
MNHAM63334
Misc. Supplies
Check Total:
Vendor: FletPrid
FleetPride Truck & Trailer Parts
94156907
New Model 1200 Replacement Car
Check Total:
Vendor: ForceAm
Force America Distributing LLC
IN001-1241933
Misc. Supplies
Check Total:
Vendor: FoxVa11M
Fox Valley Metrology
173721
Test Torque Wrench
Check Total:
Vendor: Gametime
Gametime
PSI -0083766
Double Slide Hood - Playground Repair
PSI -0084086
Parts for Playground Repairs
Check Total:
Vendor: GovConn
GovConnection, Inc.
55796951
Stock Items for Upgrades
Check Total:
Vendor: Hakanson
Hakanson Anderson Assoc.,
39897
Crosstown Blvd Overlay
Check Total:
Vendor: Hawkins2
Hawkins Inc
4266274
Chemicals for Water Treatment Plant
4278697
Chemicals for Water Treatment Plant
4281491
Azone 15 - EPA
172.74
29.99
32.16
62.15
65.97
345.00
345.00
992.82
120.25
12025
59.00
59.00
5,071.92
7,379.00
1,056.30
Check Sequence: 27
05/23/2017 5200-48200-61205
05/23/2017 5100-48100-61005
Check Sequence: 28
05/23/2017 6100-48800-61115
Check Sequence: 29
05/23/2018 6100-48800-61115
Check Sequence: 30
05/23/2017 6100-48800-63005
Check Sequence: 31
05/23/2018 0101-45000-61105
05/23/2018 0101-45000-61105
Check Sequence: 32
05/23/2018 0101-41420-61225
Check Sequence: 33
05/23/2017 4140-49300-63005
Check Sequence: 34
05/23/2017 5100-48100-61040
05/23/2018 5100-48100-61040
05/2312018 5100-48100-61040
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (05123/2018 - 3:54 PM) Page 6
Check Total:
13,507.22
Vendor:
HlthPDen
Health Partners
Check Sequence: 35
ACH Enabled: False
81252923
June 2018 Premium
1,632.08
05/23/2017
7100-00000-21218
81252923
June 2018 Premium
4,072.82
05/23/2017
0101-00000-21208
81252923
June 2018 Premium
46,808.80
05/23/2017
0101-00000-21206
Check Total:
52,513.70
Vendor:
HenSchei
Henry Schein, Inc.
Check Sequence: 36
ACH Enabled: False
53109317
Gauze/Gloves & Steth Littman
135.60
05/23/2017
0101-42200-61015
53109318
Cuff Kit BP Ped
59.44
05/23/2017
0101-42200-61015
Check Total:
195.04
Vendor:
Hofffenn
Jenna Hoff
Check Sequence: 37
ACH Enabled: False
Learn to Skate Coach
165.00
05/23/2017
2130-44300-63005
Check Total:
165.00
Vendor:
HydraPlu
Hydraulics Plus & Consulting
Check Sequence: 38
ACH Enabled: False
10304
Auger Motor Rebuilt for Unit#206
97.05
05/23/2017
6100-48800-61115
10304
Auger Motor Rebuilt for Unit #206
120.00
05/23/2017
6100-48800-63135
10314
Parts to Rebuild Motor
97.05
05/23/2017
6100-48800-61115
10314
Labor to Rebuild Motor
120.00
05/23/2017
6100-48800-63135
Check Total:
434.10
Vendor:
JCFirePr
Johnson Controls Fire Protection LP
Check Sequence: 39
ACH Enabled: False
20205516
Annual Alarm Monitoring Services
420.00
05/23/2018
0101-41930-62300
20205517
Annual Alarm Monitoring Services
420.00
05/23/2018
010141920-62300
Check Total:
840.00
Vendor:
JRAdvanc
JR's Advanced Recyclers
Check Sequence: 40
ACH Enabled: False
94870
Recycling Appliances, Electronics & Bulbs
8,159.40
05/23/2017
0101-46000-63010
Check Total:
8,159.40
Vendor:
LepageSo
Lepage & Sons
Check Sequence: 41
ACH Enabled: False
40737
Trash Removal for Parks
566.20
05/23/2018
0101-45000-62020
Check Total:
566.20
AP -Computer Check Proof List by Vendor (05123/2018 - 3:54 PM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: LOCATO
Locators & Supplies, Inc.
Check Sequence: 42
ACH Enabled: False
0265739 -IN
Green Utility Maker & Decals - Call Before Dig
374.04
05/23/2017
5200-48200-61005
Check Total:
374.04
Vendor: LubTechE
Lube Tech ESI
Check Sequence: 43
ACH Enabled: False
18373
Gmco 200 Fireball 5:1 Pump
1,721.18
05/23/2018
6100-48800-61020
Check Total:
1,721.18
Vendor: LVCCom
LVC Companies
Check Sequence: 44
ACH Enabled: False
SOI.147506
Recharge ABC Dry Chemical
105.65
05/23/2017
0101-41920-63105
Check Total:
105.65
Vendor: MacgEmer
Macqueen Emergency Group
Check Sequence: 45
ACH Enabled: False
P01125
Parts for Unit #4821
196.86
05/23/2018
6100-48800-61115
Check Total:
196.86
Vendor: Magnatag
Magnatag Visible Systems
Check Sequence: 46
ACH Enabled: False
544397
Emergency Mgt BOC
1,631.98
05/23/2017
4180-49300-61020
Check Total:
1,631.98
Vendor: Monarda
Menards
Check Sequence: 47
ACH Enabled: False
73767
Tarps
71.37
05/23/2017
0101-42200-61005
74084
Safety Snow Fence
99.16
05/23/2017
0101-45000-61020
74304
Misc. Supplies
43.89
05/23/2017
0101-42200-61020
74748
Misc. Supplies
129.47
05/23/2018
0101-41920-61120
74780
Misc. Supplies
64.48
05/23/2018
0101-43300-61105
74825
Misc. Supplies
50.97
05/23/2018
0101-41920-61120
74974
Kelsey Boardwalk Repairs
97.89
05/23/2018
0101-45000-61130
75062
Misc. Supplies
314.87
05/23/2018
0101-41920-61120
Check Total:
872.10
Vendor: MetSales
Metro Sales Incorporated
Check Sequence: 48
ACH Enabled: False
INV1073856
Ricoh Wide Format Lease
87.12
05/23/2017
0101-41600-62200
INVIO73856
Ricoh Wide Format Lease
87.12
05/23/2017
0101-42300-62200
INVIO73856
Ricoh Wide Format Lease
222.64
05/23/2017
2210-41600-62200
INV1073856
Ricoh Wide Format Lease
87.12
05/23/2017
0101-41500-62200
Check Total:
484.00
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 7
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: MNPlaygr
Minnesota Playground, Inc.
Check Sequence: 49
ACE Enabled: False
2018083
Terrace Park Playground Improvements
3,604.00
05/23/2018
0101-45000-65300
Check Total:
3,604.00
Vendor: MunEmerg
Municipal Emergency Services, Inc.
Check Sequence: 50
ACE Enabled: False
IN1225232
Crossfire Boots
773.57
05/23/2017
0101-42200-61305
Check Total:
773.57
Vendor: NWDoor
Northwestern Door Company
Check Sequence: 51
ACH Enabled: False
14981
New Door @ South Side Exit Door
2,400.00
05/23/2017
4160-49300-63105
Check Total:
2,400.00
Vendor: OReiAuto
O'Reilly Auto Parts
Check Sequence: 52
ACH Enabled: False
3253-329752
Core Return
-35.00
05/23/2017
6100-48800-61115
3253-331809
Returned Tie Rod End
-36.11
05/23/2017
6100-48800-61115
3253-331855
Trans Filters
58.64
05/23/2017
6100-48800-61115
3253-332693
Sealed Beam for Unit#169
6.59
05/23/2017
6100-48800-61115
3253-332712
Fuel & Oil Filters
31.66
05/23/2017
6100-48800-61115
3253-332780
Battery for Unit #97-19
99.19
05/23/2017
6100-48800-61115
3253-332815
Core Credit
-18.00
05/23/2018
6100-48800-61115
3253-332831
Oil, Fuel & Hyd Filters
56.29
05/23/2017
6100-48800-61115
3253-333261
Sealed Beam for Unit #4820
57.76
05/23/2018
6100-48800-61115
3253-333262
Returned Part
-12.94
05/23/2018
6100-48800-61115
3253-334138
Trans Filter for Unit#4819
13.49
05/23/2018
6100-48800-61115
Check Total:
221.57
Vendor: OertelAr
Oertel Architects
Check Sequence: 53
ACH Enabled: False
6
PW Veh Maint/Cold Storage/Site Wk
2,443.28
05/23/2017
4180-49300-63005
Check Total:
2,443.28
Vendor: Of(Depot
Office Depot
Check Sequence: 54
ACE Enabled: False
129589802001
Chaumats
159.98
05/23/2017
5200-48200-61005
134970357001
CH Office Depot Supplies
12.36
05/23/2017
0101-41400-61005
134970357001
CH Office Depot Supplies
6.18
05/23/2017
0101-41300-61005
134970357001
CH Office Depot Supplies
12.36
05/23/2017
0101-41230-61005
134970357001
CH Office Depot Supplies
18.55
05/23/2017
0101-41600-61005
134970357001
CH Office Depot Supplies
24.72
05/23/2017
0101-41500-61005
134970357001
CH Office Depot Supplies
30.90
05/23/2017
0101-42300-61005
134970357001
CH Office Depot Supplies
18.54
05/23/2017
0101-41200-61005
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 8
Invoice No
Description
136875649001
PW Office Depot Supplies
136875649001
PW Office Depot Supplies
136875649001
PW Office Depot Supplies
136875649001
PW Office Depot Supplies
136875649001
PW Office Depot Supplies
136875649001
PW Office Depot Supplies
137872984001
Copy Paper
05/23/2018
Check Total:
Vendor: OtisElev
Otis Elevator Company
CL15716001
Service Call for Problem With Elevator
05/23/2018
Check Total:
Vendor: OxySvcCo
Oxygen Service Company
03405356
Cylinder Rentals
05/23/2017
Check Total:
Vendor: PartiBou
Parties That Bounce, LLC
510
Slide & Bounce House - Jan - Apr 2018
False
Check Total:
Vendor: PeterJes
Jessica Peterson
Key Refund for GS Troop #16614
255.00
Check Total: _
Vendor: Plunkett
Plunketfs Pest Control, Inc.
5930092
Pest Control
5935031
Pest Control
ACH Enabled:
Check Total:
Vendor: PrintEnt
Printing Enterprises, Inc
61028
May/June 2018 Andover Newsletter
Check Total:
Vendor: ProVisio
Pro -Vision Video Systems
313045
VLS Series Night Vision Camera Kit
Amount
Payment Date
Acct Number Reference
12.52
05/23/2018
0101-43200-61005
18.79
05/23/2018
0101-43100-61005
60.15
05/23/2018
5200-48200-61005
31.33
05/23/2018
5100-48100-61005
43.85
05/23/2018
0101-45000-61005
8.77
05/23/2018
0101-46000-61005
629.55
05/23/2018
010141420-61005
1,088.55
22.80
Check Sequence: 61 ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 9
Check Sequence: 55
ACH Enabled:
False
308.70
05/23/2018
2130-44000-63100
0101-41980-63010
72.52
308.70
2130-44000-63010
196.25
Check Sequence: 56
ACH Enabled:
False
22.80
05/23/2017
6100-48800-62200
.
22.80
Check Sequence: 61 ACH Enabled: False
360.80
05/23/2017
0101-43100-61020
Check Sequence: 57
ACI -1 Enable&
False
255.00
05/23/2018
2130-44400-63005
255.00
Check Sequence: 58
ACH Enabled:
False
100.00
05/23/2018
0101-00000-24201
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 9
Check Sequence: 59 ACH Enabled: False
123.73
05/23/2017
0101-41980-63010
72.52
05/23/2018
2130-44000-63010
196.25
Check Sequence: 60 ACH Enabled: False
1,580.00
05/23/2017
010141210-63030
1,580.00
.
Check Sequence: 61 ACH Enabled: False
360.80
05/23/2017
0101-43100-61020
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 9
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 10
Check Total:
360.80
Vendor:
Profrurf
Professional Turf & Renovation
Check Sequence: 62
ACH Enabled:
False
038807
Bags of Fertilizer
3,010.00
05/23/2017
0101-45000-61130
Check Total:
3,010.00
Vendor:
R&R
R&R Specialties of Wisconsin
Check Sequence: 63
ACH Enabled:
False
0064980 -IN
Blade Sharpening
61.00
05/23/2017
2130-44300-61020
Check Total:
61.00
Vendor:
Renner
E. H. Renner & Sons
Check Sequence: 64
ACH Enabled:
False
74
Replace 2 Well X-Trol Pressure Tanks
3,670.70
05/23/2017
0101-41920-63105
75
Replace 42FT of 2-1/2" Black Steel Drop Pipe
1,762.41
05/23/2017
0101.41920-63105
Check Total:
5,433.11
Vendor:
RiedellS
Riedell Shoes, Inc.
Check Sequence: 65
ACH Enabled:
False
54799493
Skates
747.00
05/23/2017
2130-44200-61020
54800381
Skates
184.58
05/23/2018
2130-44200-61020
Check Total:
931.58
Vendor:
RJMcchan
RJ Mechanical, Inc.
Check Sequence: 66
ACH Enabled:
False
8136
Replace Motor & Pulley in Exhaust Fan
229.29
05/23/2017
2130-44300-63105
8137
Repair Munter Unit in Ice Arena
277.50
05/23/2017
2130-44300-63105
8203
Labor to Replace the Desacendt Wheel
2,360.00
05/23/2018
2130-44300-63105
Check Total:
2,866.79
Vendor:
RoyalTi
Royal Tire Inc
Check Sequence: 67
ACH Enabled:
False
312-25492
Tires for Unit #09-589
653.90
05/23/2017
6100-48800-61115
Check Total:
653.90
Vendor:
SabelPau
Paul Sabel
Check Sequence: 68
ACH Enabled:
False
253872
2 - Stroke Syn Oil
101.42
05/23/2017
6100-48800-61020
Check Total:
101.42
Vendor:
SherwinW
Sherwin Williams Co.
Check Sequence: 69
ACH Enabled:
False
0046-6
Paint Sprayer
8,350.00
05/23/2017
4180-49300-65600
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 10
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 11
Check Total:
8,350.00
Vendor:
SiteOneL
SiteOne Landscape Supply
Check Sequence: 70
ACH Enabled:
False
85842208
Irrigation Parts
20.15
05/23/2018
0101-45000-61105
Check Total:
20.15
Vendor:
SnapOn
Snap-On Industrial
Check Sequence: 71
ACH Enabled:
False
ARV/36088465
Tools
269.10
05/23/2018
6100-48800-61205
ARV/36110541
Tools
46.94
05/23/2018
6100-48800-61205
ARV/36120912
Die Driver Socket
13.57
05/23/2018
6100-48800-61205
Check Total:
329.61
Vendor:
SocieHR
Society For Human Resource
Check Sequence: 72
ACH Enabled:
False
00686931
2018 Membership Dues
209.00
05/23/2017
0101-41230-61320
Check Total:
209.00
Vendor:
StarTri2
Star Tribune
Check Sequence: 73
ACH Enabled:
False
10962115
June 2018 IPad Subscription
16.96
05/23/2017
0101141200-61320
Check Total:
16.96
Vendor:
SteppMfg
Stepp Mfg
Check Sequence: 74
ACH Enabled:
False
53866
Fuel Filler Cap for Unit #18-180
138.05
05/23/2018
6100-48800-61115
Check Total:
138.05
Vendor:
SunLfEYE
Sun Life Financial
Check Sequence: 75
ACH Enabled:
False
5487408
June 2018 Premium
238.20
05/23/2018
0101-00000-21205
Check Total:
238.20
Vendor:
SunLifeF
Sun Life Financial
Check Sequence: 76
ACH Enabled:
False
238450
June 2018 Premium
33.44
05/23/2017
0101-42200-60330
238450
June 2018 Premium
1,599.05
05/23/2017
0101-00000-21205
238450
June 2018 Premium
3.04
05/23/2017
7100-00000-21218
238450
June 2018 Premium
982.98
05/23/2017
0101-00000-21216
238450
June 2018 Premium
133.23
05/23/2017
0101-00000-21217
Check Total:
2,751.74
Vendor:
SupSolut
Supply Solutions LLC
Check Sequence: 77
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 11
Invoice No Description Amount Payment Date Acct Number Reference
18513 Foaming Soap/Paper Towels&Bath Tissue 183.91 05/23/2017 0101-41930-61025
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 12
Check Total:
183.91
Vendor: Telog
Telog Instruments, Inc.
Check Sequence: 78
ACE Enabled: False
IV18050801
American National Fire Hose Thread
965.84
05/23/2017
5100-48100-61005
Check Total:
965.84
Vendor: Timesave
Timesaver
Check Sequence: 79
ACH Enabled: False
M23790
Park & Recreation Meeting
211.00
05/23/2017
0101-45000-63005
M23790
City Council Meeting
211.00
05/23/2017
0101-41100-63005
Check Total:
422.00
Vendor: TCFlag
Twin Cities Flag Source, Inc
Check Sequence: 80
ACH Enabled: False
31626
4 X 6 Nylon Minnesota Flags
596.00
05/23/2017
0101-41930-61120
Check Total:
596.00
Vendor: TCSeedCo
Twin City Seed Co.
Check Sequence: 81
ACH Enabled: False
42092
Landscape Seed Mixture
180.00
05/23/2017
0101-43100-61020
Check Total:
180.00
Vendor: Uline
Uline
Check Sequence: 82
ACH Enabled: False
97404077
Misc. Cleaning Supplies
515.63
05/23/2018
0101-45000-61025
Check Total:
515.63
Vendor: USBankEq
US Bank Equipment Finance
Check Sequence: 83
ACH Enabled: False
357256460
Ricoh Copier Lease @ City Hall
258.39
05/23/2017
0101-41420-62200
357256460
Ricoh Copier Lease @ FS #1
153.28
05/23/2017
0101-42200-62200
357256460
Ricoh Copier Lease @ Comm Ctr
148.30
05/23/2017
2130-44000-62200
357256460
Ricoh Copier Lease @ Bldg Dept
162.39
05/23/2017
0101-42300-62200
357791300
Ricoh Copier Lease @ Public Works
140.50
05/23/2018
0101-41930-62200
Check Total:
862.86
Vendor: Verizon
Verizon Wireless
Check Sequence: 84
ACH Enabled: False
9807134441
Monthly Cell Phone Service
453.58
05/23/2018
0101-45000-62030
9807134441
Monthly Cell Phone Service
105.79
05/23/2018
5200-48200-62030
9807134441
Monthly Cell Phone Service
72.00
05/23/2018
010143300-62030
9807134441
Monthly Cell Phone Serviced
288.41
05/23/2018
0101-43100-62030
9807134441
Monthly Cell Phone Service
156.17
05/23/2018
6100-48800-62030
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 12
Invoice No Description Amount Payment Date Acct Number Reference
9807134441
Monthly Cell Phone Service
262.82
05/23/2018
5100-48100-62030
9807134441
Monthly Cell Phone Service
59.50
05/23/2018
0101-41910-62030
9807134441
Monthly Cell Phone Service
69.50
05/23/2018
0101-41200-62030
9807134441
Monthly Cell Phone Service
214.68
05/23/2018
0101-42300-62030
9807134441
Monthly Cell Phone Service
157.98
05/23/2018
2130-44000-62030
9807134441
Monthly Cell Phone Service
99.31
05/23/2018
0101-41500-62030
9807134441
Monthly Cell Phone Service
652.48
05/23/2018
0101-41600-62030
9807134441
Monthly Cell Phone Service
59.50
05/23/2018
0101-41400-62030
9807134441
Monthly Cell Phone Service
121.73
05/23/2018
0101-42200-62030
9807134441
Monthly Cell Phone Service
104.51
05/23/2018
0101-41420-62030
Check Total:
2,877.96
Vendor: VikAutoS
Viking Automatic Sprinkler Co.
Check Sequence: 85
ACH Enabled: False
1025-FO27556
Add Sprinkler Heads in New Entryway Closet
665.00
05/23/2017
4160-49300-63105
Check Total:
665.00
Vendor: WetenkaR
Robb Wetenkamp
Check Sequence: 86
ACH Enabled: False
Refund Key Deposit for Field Lights
100.00
05/23/2017
0101-00000-24201
Check Total:
100.00
Vendor: WilllaRJ
Ryan and Julie Williams
Check Sequence: 87
ACH Enabled: False
2017-01106
Partial Refund of Permit
290.60
05/23/2017
0101-42300-52185
Check Total:
290.60
Vendor: Ziegler
Ziegler, Inc.
Check Sequence: 88
ACH Enabled: False
E8643960
May 2018 Maintenance Contract
553.72
05/23/2017
5100-48100-62300
E8861353
05/18 Maint Contract -LS#1&LS#4
742.95
05/23/2017
5200-48200-62300
E8888453
May 2018 Maintenance Contract
62.03
05/23/2017
5100-48100-62300
Check Total: 1,358.70
Total for Check Run: 165,017.56
Total of Number of Checks: 88
AP -Computer Check Proof List by Vendor (05/23/2018 - 3:54 PM) Page 13
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 05/24/2018- I:01PM
Batch: 00422.05.2018
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor:
2015-31H
2015-3 IH2 Borrower, L.P.
Check Sequence: 1
ACH Enabled:
False
Crosstown Blvd Trail Easement
3,708.00
05/24/2018
4170-49300-63010
Check Total:
3,708.00
Vendor:
AnderGP
Gregory A & Phyllis D Anderson
Check Sequence: 2
ACH Enabled:
False
Crosstown Blvd Trail Easement
4,276.00
05/24/2018
4170-49300-63010
Check Total:
4,276.00
Vendor:
ConwayRe
Reece Conway
Check Sequence: 3
ACH Enabled:
False
Crosstown Blvd Trail Easement
3,108.00
05/24/2018
4170-49300-63010
Check Total:
3,108.00
Vendor:
ConwayRe
Reece Conway
Check Sequence: 4 -
ACH Enabled:
False
Crosstown Blvd Trail Easement
5,034.00
05/24/2018
4170-49300-63010
Check Total:
5,034.00
Vendor:
HoltzliJ
Jason Holtzlider
Check Sequence: 5
ACH Enabled:
False
Crosstown Blvd Trail Easement
4,072.00
05/24/2018
417049300-63010
Check Total:
4,072.00
Vendor:
RosburLD
Louis L. & Dorothea A. Rosburg
Check Sequence: 6
ACH Enabled:
False
Crosstown Blvd Trail Easement
3,690.00
05/24/2018
4170-49300-63010
Check Total:
3,690.00
Vendor:
StoinKB
Kevin D & Brenda J Stoinski
Check Sequence: 7
ACH Enabled:
False
Crosstown Blvd Trail Easement
5,852.00
05/24/2018
4170-49300-63010
Check Total:
5,852.00
AP -Computer Check Proof List by Vendor (05/24/2018 - 1:01 PM) - Page I
Invoice No
Vendor: Yaj8akur
Description
Sakura Arnie Yaj
Crosstown Blvd Trail Easement
Check Total:
Total for Check Run:
Total of Number of Checks:
Amount Payment Date Acct Number
Check Sequence: 8
3,746.00 05/24/2018 4170149300-63010
3,746.00
33,486.00
Reference
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/24/2018 - 1:01 PM) Page 2
Accounts Payable
Computer Check Proof List by Vendor
User. BrendaF
Printed: 05/25/2018 - 2:22PM
Batch: 00425.05.2018
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor:
AFLAC
AFLAC
Check Sequence: 1
ACH Enabled: False
827383
May 2018 Premium
548.16
05/25/2018
0101-00000-21209
Check Total:
548.16
Vendor:
AspenMil
Aspen Mills
Check Sequence: 2
ACH Enabled:
False
216610
Uniforms
74.25
05/25/2018
0101-42200-61305
216611
Uniforms
103.95
05/25/2018
0101-42200-61305
216612
Uniforms
18.85
05/25/2018
0101-42200-61305
Check Total:
197.05
Vendor:
HagforsT
Ted Hagfors Inc.
Check Sequence: 3
ACH Enabled:
False
201806
2018 Electrical Inspections
2,055.00
05/25/2018
0101-42300-63005
Check Total:
2,055.00
Vendor:
HanBroFe
Hansen Bros. Fence
Check Sequence: 4
ACH Enabled:
False
20682
Fox Meadows Park Redevelopment
1,285.00
05/25/2018
4150-49300-61020
Check Total:
1,285.00
Vendor:
HomTHocl
Hometown Hockey MN LLC
Check Sequence: 5
ACH Enabled:
False
Refund
Warming House Damage & Key Deposit
600.00
05/25/2018
0101-00000-24201
Check Total:
600.00
Vendor:
LegShiel
Legal Shield
Check Sequence: 6
ACH Enabled:
False
31833
June 2018 Premium
76.75
05/25/2018
0101-00000-21219
Check Total:
76.75
Vendor:
Mickman
Mickman Brothers Inc.
Check Sequence: 7
ACH Enabled:
False
SFRV0028579
Start Up Irrigation on Jay & Bunker
2,878.51
05/25/2018
2110-46500-63010
AP -Computer Check Proof List by Vendor (05/25/2018 - 2:22 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
2,878.51
Vendor: EmblemAu The Emblem Authority
Check Sequence: 8
26550 Fire Department Key Fob
290.00
05/25/2018
0101-42200-61305
Check Total:
290.00
Vendor: WellsFar Wells Fargo Bank
Check Sequence: 9
Hotel for Conference
412.38
0525/2018
0101-41500-61310
Refund for Sales Tax
-3.88
05/25/2018
0101-41990-61120
Heavy Duty Garbage Bags
154.92
05/25/2018
0101-45000-61025
Membership Dues
245.00
05/25/2018
0101-41600-61320
Tools
247.26
05/25/2018
0101-41600-61205
Misc.
165.05
05/25/2018
0101-41230-63900
2018 Street Reconstruct ion
200.00
05/25/2018
414049300-63010
143rd Ave Recon (Xenia to RLB)
200.00
05/25/2018
4140-49300-63010
Subscription
35,00
05/25/2018
0101-43200-61325
Pop
21.43
05/25/2018
7100-00000-24208
Membership Dues
239.90
05/25/2018
0101-41420-61320
Misc. Supplies
92.94
05/25/2018
0101-41600-61005
Misc. Supplies
300.69
05/25/2018
0101-42200-61020
All Staff Meeting
47.09
05/25/2018
0101-41200-61310
Council Meeting
157.37
05/25/2018
0101-41100-61310
Transition Mould & Absorbent
109.46
05/25/2018
2130-44300-61020
Pickleball Net System
1,085.61
05/25/2018
2130-44400-61020
Wristbands
259.70
05/25/2018
2130-44400-61020
Campus Clean Up
117.19
05/25/2018
0101-41230-63900
Irrigation Parts
39.98
05/25/2018
0101-45000-61020
Playground Parts
1,266.66
05/25/2018
0101-45000-61105
Removable Steel Bollard
579.40
05/25/2018
0101-45000-61020
Parking
225.60
05/25/2018
6100-48800-61410
Fuel
51.25
05/25/2018
6100-48800-61045
Hotel for Equipment Training
731.65
05/25/2018
6100-48800-61310
Water Toys
70.97
05/25/2018
2130-44000-61020
Misc. Filters
295.61
05/25/2018
6100-48800-61115
Refund for Sales Tax
-3.99
0525/2018
6100-48800-61020
Cable, Data Transfer, 31 Series
64.12
05/25/2018
5100-48100-61005
Fuel
32.60
05/25/2018
6100-48800-61045
Food for School
339.02
0525/2018
6100-48800-61310
Parts for Unit #113
139.99
0525/2018
6100-48800-61115
Propane
36.40
05/25/2018
0101-43100-61020
Office Supplies
697.84
05/25/2018
0101-42200-61005
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (05/25/2018 - 2:22 PM) Page 2
Invoice No
Description
Meal for Meeting
Misc. Supplies
Uniform
Check Total
Total for Check Run:
Total of Number of Checks
Amount Payment Date Acct Number
16.87 05/25/2018 0101-42200-61310
98.42 05/25/2018 0101-42200-61020
17.95 05/25/2018 0101-42200-61305
8,787.45
16,717.92
01
Reference
AP -Computer Check Proof List by Vendor (05/25/2018 - 2:22 PM) Page 3
Accounts Payable
Douglas -Kerr Underground, LLC
Computer Check Proof List by Vendor
1 T 09R
User: BrendaF
Check Sequence: 1 ACH Enabled: False
Printed. 05/31/2018- 3:10PM
2018 Curb/Sidewalk/Ped Ramp
Batch: 00405.06.2018
Check Sequence: 4 ACH Enabled: False
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: DouglasK
Douglas -Kerr Underground, LLC
11,421.00
Check Sequence: 1 ACH Enabled: False
Payment#1
2018 Curb/Sidewalk/Ped Ramp
35,895.97
Check Sequence: 4 ACH Enabled: False
06/05/2018
4140-49300-63010
Payment#1
143rd Ave Recon (Xenia to RLB)
168,559.19
150440059
06/05/2018
414049300-63010
Payment#1
2018 Street Reconstruction
40,056.50
Completion of 2017 Financial & Legal Audit
06/05/2018
414049300-63010
5200-48200-63005
Check Total:
244,511.66
1,488.00
06/05/2018
5300-48300-63005
Vendor: MNDOH
Minnesota Department of Health
1,506.00
06/05/2018
2110-46500-63005
Check Sequence: 2 ACH Enabled: False
1020034
2018 2nd Qtr Water Connection Fee
10,549.00
2220-41600-63005
06/05/2018
5100-48100-63050
31,090.00
Check Total:
10,549.00
Vendor: TessSeed
Tessman Seed Company
Vendor: MNPlaygr
Minnesota Playground, Inc.
S270909 -IN
Landscape Supplies
12,036.91
Check Sequence: 3 ACH Enabled: False
2018092
Pine Hills So Park Playground
11,421.00
12,036.91
06/05/2018
0101-45000-65300
AP -Computer Check Proof List by Vendor (05/31/2018 - 3:10 PM) Page 1
Check Total:
11,421.00
Vendor: RedpathC
Redpath and Company
Check Sequence: 4 ACH Enabled: False
150440059
Completion of 2017 Financial & Legal Audit
17,585.00
06/05/2018
0101-41400-63005
150440059
Completion of 2017 Financial & Legal Audit
4,930.00
06/05/2018
5100-48100-63005
150440059
Completion of 2017 Financial & Legal Audit
4,930.00
06/05/2018
5200-48200-63005
150440059
Completion of 2017 Financial & Legal Audit
1,488.00
06/05/2018
5300-48300-63005
150440059
Completion of 2017 Financial & Legal Audit
1,506.00
06/05/2018
2110-46500-63005
150440059
Completion of 2017 Financial & Legal Audit
651.00
06/05/2018
2220-41600-63005
Check Total:
31,090.00
Vendor: TessSeed
Tessman Seed Company
Check Sequence: 5 ACH Enabled: False
S270909 -IN
Landscape Supplies
12,036.91
06/05/2018
0101-45000-61130
Check Total:
12,036.91
AP -Computer Check Proof List by Vendor (05/31/2018 - 3:10 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run: 309,608.57
Total of Number of Checks:
AP-ComputerCheck Proof List by Vendor (05/31/2018 - 3:10 PM) Page 2
FAII
rMIN Rk,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David Berkowitz, Director of Publi /City Engineer
FROM: Jason Law, Assistant City Engineer
SUBJECT: Award Bid/17-44/Crosstown Blvd. NW Overlay - Engineering
DATE: June 5, 2018
D
INTRODUCTION
The City Council is requested to accept bids and award the bid for Project 17-44, Crosstown Boulevard NW
Overlay.
DISCUSSION
Identified in the City's 2018-2022 Capital Improvement Plan is a 1.5" bituminous overlay of Crosstown Boulevard
NW from Hanson Boulevard NW to 161" Avenue NW. Right turn lane and bypass lane improvements would be
constructed at Yellow Pine Street NW and Avocet Street NW. The project would take place after Fun Fest and be
substantially completed prior to school starting this fall. Construction would require the road to be closed to
through traffic from Bluebird Street NW to 16151 Avenue NW. A detour would be put in place to assist motorists.
The project is to be awarded based upon the lowest responsible total bid. The bid opening was held on Tuesday,
May 29, 2018. Please refer to the attached bid tabulation for a breakdown of bids and unit prices. The three
lowest bids received are as follows:
Contractor
Total Bid
North Valley, Inc.
$736,898.49
ASTECH Corp.
$769,906.30
Douglas -Kerr Underground, LLC
$784,169.70
Feasibility Report Cost Estimate
$742.040.00
Engineer's Estimate
$707,400.00
The low bid is higher than the engineer's estimate, but still below the feasibility report cost estimate. The current
bidding climate is impacted by the late start to the construction season, contractor's schedules, and the tight
timeframe to complete this project.
In accordance with the City of Andover's Roadway Reconstruction Assessment Policy, a portion of the
improvement cost is proposed to be assessed to the benefitting properties. There are 17 parcels that are proposed
to be assessed with this project. One undeveloped parcel is proposed to have three unit assessments with two
assessments deferred on an appreciation/depreciation scale, payable if the property is sold, developed, or access is
requested onto Crosstown Boulevard NW. A flat rate of $1,800 per unit is proposed to be assessed to benefitting
properties fronting the improvements. The flat rate would be assessed over a 5 -year period at 4.5% interest.
BUDGETIMPACT
The project would be funded by a combination of Municipal State Aid Funds and special assessments. The total
assessment amount is $34,200. The remaining balance will be funded by the City of Andover through Municipal
State Aid funds.
ACTION REQUIRED
The City Council is requested to approve the resolution accepting bids and awarding the contract to North
Valley. Inc. in the amount of $ 736,898.49 for Project 17-44, Crosstown Boulevard NW Overlay.
p
y submitted,
f--�
Jason J. Law, P.E.
Attachments: Resolution & Bid Tabulation
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 17-44, CROSSTOWN BOULEVARD NW
OVERLAY.
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution
No. 030-18 dated May 1 , 2018, bids were received, opened and tabul5ted
according to law with results of the three lowest bidders as follows:
Contractor
Total Bid
North Valley, Inc.
$736,898.49
ASTECH Corp.
$769,906.30
Douglas -Kerr Underground, LLC
$784,169.70
Feasibility Report Cost Estimate
$742.040.00
Engineer's Estimate
$707,400.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to
hereby accept the bids as shown to indicate North Valley, Inc. as being the
apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to
enter into a contract with North Valley. Inc. in the amount of
$736,898.49 for construction of the improvements; and direct the City Clerk to return
to all bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next two lowest bidders shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Council member
and adopted by the City
Council at a regular meeting this 5th day of June 2018 , with Council
members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
Fill 09*19
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
voting in favor
— voting
Crosstown Boulevard NW Overlay (Hanson Blvd to 161st Ave) (SAP 198-140-001)
(City Project 1744)
Bid Tabulation
Bids Coined Tuesday May 29 2018 2 W P M.
Notes
1. Regardless of dept. Shall has used rw maMay. Mveway, and dWnnnous flume W vement
2 Remove dnwway discreetness light fixtures. Cap of elect[ Innes M licensed electoral cgnvadw Replacemed of lights Iffy, orders
3. Includes salvage ala reinstall of added, maiRox, ala lempa Pry placemeal of madtox in Easel at eat existing location Wling consouclwn
4 Far all excaauon ediff to prolecl Item shall include hauling vel arM tisposmg of excess meunal off site awl sunade for Wrkfill Sod chunks shall not W used as WULII Plan quaner,
5. To the paced with a sladfudenn, maMd.
6 For trails ala dnverai
7 Ilam shall include sWtlure. cashed 14- terminal Gametes seek ads Walex6le faMc.
8. Sleeve or wood that Wankel is an acceptlffe alternative Netrgramnal shall belule netlin9.
9. Item shall only he used if existing loop detector is impacted Contractor shall attempt to pmlM existing loop statistical.
10 Token quand, in the event sufficient suitehle malenal is not generaleal on site
11 Indudea seed me For m enturned lawn areas. use MnDOT 25151 D201eaq For madude 7 ddcMs uaa MnDDT 2 5-1 31 (22M.) lwlude 20Mac Pad. lye mut all erose
ENGINEER'S
ESTIMATE
North Valley, Inc
ASTECM40W.W
Douglas -Key Underground
NOTES,
'
1TEMN0, DESCRIPTION
UNIT
EST.
DUAN.
UNIT
PRICE
AMOUNT
UNIT
PSUCE
AMOUNT
UNITUWT
PRICE
:PRICE
AMOUNT
1
2021 501 MoNi zabon
LS
I GO
535 P"0 W $
35"N
$24 274 76 $
24 274 76
S23 100 00CO
524 054 W $
24 054 00
2
2101.511 Cleave and GruNds
LS
1
S750W 5
750M
580203 $
00263
S25MMW
$12WW S
12WW
3
2104.501 Remove Card 3 Grader
LF
290
$4 END S
1120M
5661 S
18'%.80
$390M
$6.75 S
1990.00
4
2101.501 Remosea Pi Celestial
LF
M
00
55400
$1675 S
1139M
$IBM90
$3.35 S
22280
5
21M WI Remove Senear Pi (Slam)
LF
B9
S10W
BMW
$1675
1340.90
3165090
22.15
1))200
6
21N 03 Remove Concrete Pavement
SF
610
$2.00
1220.90
247
1508.70
SIM50
WM
4MW
1
7
2104.03 Remove Biluminous Panamint
SF
11480
$0.)5
881000
$0.81
9298.80
$O.JB40
W.W S
101800B
2104.09 Remove Dmine Stmdura
EA
1
SOM.90
800.00
14.11
61411
W75600
$57935 S
57935
2
9
210.509 Ranioa Luslubag Unit
EA
2
$500.00 S
1000.0
31 .45
2458.90
32060 S
0000
31500.00 S
3000.00
10
2101.513 Sessideng Bit Pavement Full Deal
LF
2,300
V. $5750.90
52.98 S
385400
$1.75 3
402590
U751 S
862500
11
2101.523 Salva Cosg
EA 1
4
$200.00
9000
$167,4181 S
66992
5175.00 S
70DW
$139.05 $
556.20
3
12
210.02 Set and Reinstall Mai9lox
EA
W
sIMM
2800.00
$107.815
3956.0
512500 3
2500.00
528250 S
520.00
1
1 13 1
2105.01 Common Fxoation Wl
CY
1,631
$1400
2287&DD
19.12S
31 73228
518.85
27 10
223.0
38399.00
10
11 1
2105521 Granular Botox L
CY
200
516.0S
3200.00
3101 S
21490
80.93 S
1166.00
52150 S
130000
15
2211.01 A re 1e Base Class
TON
1,470
$180
01000
$1538
2246180
17
25789.10
520.55 S
302118.0
5
15
2221501 Shoulder Base A le Class
TON
70
$18.00
1200000
S21 03
15,7720
534.96
2914500
$33,6D
25200.00
17
223201 MITI BBuminws Surface 1.5'
BY
9230
5300
27890.00
$1.48
136W40
$1.15 $
10,6140
5130 S
11998.00
18
235202 Bituminous Mail Far Tack Coal
Gal
2410
$235
8710.0
$3.21
793240
W.0
6IWW
$265 S
8188.00
19
2360.01 Type SP 9.5 VJeann Coulee Mix 4B
TN
5,070
W.90
331820.90
567.0]
339842.10
$70.0 S
3589560
56930 S
351351.00
6
20
230.501 Type SP 9.5 Weann Cwrse Met 2B
TN
110
311590
12650.90
$12237
13449.70
$96.95
1066150
$110.25 S
12127.0
21
2380.01 TvVa SP 125 Wean Course MixWre IB
TN
470
30.90
282W90
568.32 S
3211040
$88.15 $
]20300
585,05 S
38973.0
22
2111.02 Concrete Flume
EA
4
7W.M
3GNM
$53489
2.138.76
5590.00 S
100000
5826.35
3305.40
23
2501.511 lr BIC Pi Culast Class
LF
56
$20.00 S
112090
$56.91 $
3188.61
35500 2
300.00
561.45 $
3441311
24
2501.511 18' RC Pi Coldest CMsaV
LF
96
sMM
2880.90
$6253 $
6W2M
SO.W $
576000
$740 S
]166.40
25
2MI 50) Ir RC Safe &Grate Des 3128
EA
3
$1350.90
4050.00
$288518 S
8655.54
$2750M S
8250M
31516.90 S
4638.00
M
25(d WE 16 RC Safe &Grate Dee 3128
EA
2
$1800.0
36MDD
3212370
1247.40
S30WM S
1100.90
$1918.90 S
SMOG
27
2503.511 12' RC Pi Sewer Cm SOW Class V
LF
112
34090
44WM
Sag 13
550256
$4500
5010.90
7.64
75930
28
2W3.511 15'RC Pi Sewer Des SOW Class V
0
130
(4290
180M.W
M248 S
22566.40
$5090 $
21500.00
r0.05
M121W
213
2W3W2 Connect to ENSbn Slorm Seaver
EA
1
1590.90
BMW
5976.99
978.99
595000 S
95000
05) 00
2057M
30
2503.602 SanitarySewer CaaB Aduslnlenl
EA
3
SWO.M
1500.03
$20591
617.73
S55W
165090
135400
4,06200
31
2504.602 Gare Valve Box uslment
EA
4
350.90
14090
144.37
57218
250.90
1000.90
010
340040
32
2506.516 Casti Asse
EA
1
750.90
3000.90
5]
2178.28
S425W S
17M
9990
1955.M
33
2506.521 Install Casti
EA
4
$IM.M S
t6M.M
siflik1
42776
$690.0 S
24MMI
S2WW
1195M
34
2506.M2 Comauct Dum.das, Sulduns. Type 4214r Dia.
EA
3
$2100
8300.00
3354112
10825.18
53400.00S
102MM
52.783,001 S
83SWLM
T
35
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EA
1
$2,5M GO S
25MM
5375184
375164
U.528 Mi S
352800
S2847MI S
2042W
36
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LF
894
5500
1170.90
10,
3483.88
44.95 S
3435.90
$170 $
1179.80
37
2521.618 6Carlaete Walk
SF
985
1 &1000
990W
$1098 S
1090520
$11.90
114142M
$1025 $
10188.75
SO
2531 Mi Conceele Cash and Glmer De W M24
LF
850
$1490
134W.W
51936
1)230.40
$30.85 S
27 ]5.50
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17,221,50
39 1
2WI.W1 Choate Curt, and Guner Dessuff DesSumwmaae
LF
230
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4140W
52259 S
634570
Wes $
)OBM
52205 S
6221.90
10
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SF
800
IRM
42WW
249
4494.90
59.10 S
4060M
$7.25 $
43WM
If
2531.618 WComate DaNeenday Paamenl
SF
SM
Slow $
S"ED
38.82
1410.00
$11.85
5,925M
50.55 S
427500
42
2531619 Tlullcaend Domes
SF
163
S65.W S
9,945 DO
023
9489.06
518.90
)420.W
358.0
8874M
43
2583641 Trarlcconwl
L9
1.M
$15000.00 S
15DM.W
$28,758.12
MIGHT 12
$26260.901
262MM
326250.0 S
2625DM
9
41
2565 W2 Ri Id PVC two Detector 6'x6'
EA
1
S2000.W S
2000.90
$1.74 S
1.74
51000.00
10M.M
$1800.90S
181MM
45
2573.530 Storm Wein Inlet Prolectlen
EA
8
$150.M $
12110M
5213.87 S
1110.96
$1050 S
M0.90
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211220
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LF
2M
SIOM S
2000.00
$326 3
65200
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BMW
53.25
850.90
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CY
7M
$2100 S
15120.90
$2920 5
2102400
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18DM.M
$26.00 3
187211M
II
a
2575 Mi Sanuffing
AC
13
$15000 S
1950W
Sl 3%33 S
176323
$131500 $
17W.W
S12WM S
1560.90
8
49
2575523 Erosion Control Blanket Calaegary ]Nateel Ne"i
BY
6150M40$
5.03
$141 S
8671W
$145 $
8917W
SIM
11885.0
0
2582502 a- Wild Line Paid
LF
204W.M
TO 13 S
2652M
W.34 $
8938.M
W.12 S
2448.W
51
2582. W2 I8 -Sold Line Panel
LF
2M000
$4.10 S
W2.M
$945 S
2079M
9010
814.00
52
2582502 4- Decide Solid Una Paint
LF
11,120800
5026 S
28912D
5067 S
74%40
W.25 S
2780M
53
2502 W2 21' Solid Line Paint
LF
73575M
S4A6 $
327810
$1260 $
9261W
54.90
20000
M
55
2582518 Cmssvalk Paint
2502602 Pavement Massa ePam1
SF
FA
14420.W
305000
092 S
$90069 $
708 a6
422010
5625 5
59500 5
900W
Y85000
51.40
5126M S
833M
3780,W
Tora7 Esdaused Street Pevonnmctern
Cost
S
10],40000
$
736898.19
S
]69,906.]0
S
]84,189.70
Notes
1. Regardless of dept. Shall has used rw maMay. Mveway, and dWnnnous flume W vement
2 Remove dnwway discreetness light fixtures. Cap of elect[ Innes M licensed electoral cgnvadw Replacemed of lights Iffy, orders
3. Includes salvage ala reinstall of added, maiRox, ala lempa Pry placemeal of madtox in Easel at eat existing location Wling consouclwn
4 Far all excaauon ediff to prolecl Item shall include hauling vel arM tisposmg of excess meunal off site awl sunade for Wrkfill Sod chunks shall not W used as WULII Plan quaner,
5. To the paced with a sladfudenn, maMd.
6 For trails ala dnverai
7 Ilam shall include sWtlure. cashed 14- terminal Gametes seek ads Walex6le faMc.
8. Sleeve or wood that Wankel is an acceptlffe alternative Netrgramnal shall belule netlin9.
9. Item shall only he used if existing loop detector is impacted Contractor shall attempt to pmlM existing loop statistical.
10 Token quand, in the event sufficient suitehle malenal is not generaleal on site
11 Indudea seed me For m enturned lawn areas. use MnDOT 25151 D201eaq For madude 7 ddcMs uaa MnDDT 2 5-1 31 (22M.) lwlude 20Mac Pad. lye mut all erose
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of blic orks/City Engineer
FROM: Jason Law, Asst. City Engineer
O
SUBJECT: Approve Change Order #1/18-2,2018 Street Reconstruction & 18-11,143" Avenue NW
Reconstruction - Engineering
DATE: June 5, 2018
INTRODUCTION
The City Council is requested to approve Change Order #1 for Projects 18-02, 2018 Street
Reconstruction & 18-11, 143`d Avenue NW Reconstruction.
DISCUSSION
Review of the construction plans from the Anoka County Highway Department resulted in a comment
that concrete jersey barriers were required to close 143`d Avenue NW at Round Lake Boulevard. These
comments were not received in time to issue an addendum prior to the bid opening, but they were
necessary for the road closure and to get permit approval from the Anoka County Highway
Department.
BUDGETIMPACT
The costs associated with this change order is $4,268.00 (see attached change order form). The costs
will be included with the rest of the project costs which are jointly funded through special assessments,
the City's Road and Bridge Fund, and Municipal State Aid funds.
ACTION
The City Council is requested to approve the attached resolution for Change Order 1 for Projects 18-
02, 2018 Street Reconstruction & 18-11, 143`d Avenue NW Reconstruction.
espectfull submitted,
ason J. Law, P.E.
Attach: Resolution & Change Order #1�
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NOS.
18-02,2018 STREET RECONSTRUCTION & 18-11, 143RD AVENUE NW
RECONSTRUCTION.
WHEREAS, the City of Andover has a contract for Project Nos. 18-02, 2018
Street Reconstruction & 18-11, 143rd Avenue NW Reconstruction with
Douglas -Kerr Underground LLC. of Mora, MN .
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order #1 to Project Nos. 18-02 & 18-11.
Adopted by the City Council of the City of Andover this 5th day of June , 2018.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
CHANGE ORDER
Change Order No.: 1 Date: 5/21/18
Project Name: 2018 Street Reconstruction & 143rd Avenue Reconstruction
Project No.: 18-02 & 18-11
Contractor: Douglas -Ken Underground
Sheet: 1 of 1
You are hereby directed to make the following change to your contract dated May 1, 2018., The change and the work
affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (desrease) (no
ehauge}the contract sum by _$4,268.00 Dollars ($xxxx.xx).
This Change Order provides for the following extra work:
Provide additional traffic control items required by the Anoka County Highway Department for the closure of
143rd Avenue NW
Description Increase (Decrease)
Furnish Portable Concrete Barrier for Road Closure $1,480.00
Furnish Attenuator $2,400.00
Prime Contractor Markup (10%) $388.00
Total Amount of Change Order $4,268.00
Amount of Original Contract
Additions Approved to Date (Change Order #__--)
Deductions Approved to Date (Chage Order #�
Contract Amount to Date
Amount of this Change Order (Add) (Deduet) Pie Change)
Revised Contract Amount
Approval: City of Andover
By: Jason Law
Name
Assistant City Engineer
Title
Signature Date
Change Orderl.xisx
Approval: Douglas -Kerr Underground
$821,086.25
$0.00
$0.00
$821,086.25
$4,268.00
$825,354.25
By. De,�,,5 D- Uuue�ys
Name
e.".9 e✓
Title
� `--_ —J— S- a 1— l ;;
Signature Date
4700 Lyndale Avenue North
Minneapolis, MN 55430-3638
Equal Opportunity Employer
Date
Project #
Project Name
4/19/2018
SAP 198-121-003
Andover 143rd
Andover
Quotation ia
Eric Bertossi
612-363-1374 (cell)
612-521.4200 (office)
612-521-1488 (fax)
800-766-5483 (toll free)
ebertossi@warninglitesmn.com
Contractor: Douglas Kerr
Contact: Ryan Kerr
Phone: 320-679.8937
Fax: 0
Email: ryan@douglas-kerr.com
Letting Date
Start Date 5/1/2018
Sub.
Comp. Date
8/31/2018
Item # Description
Qty Unit
Unit Price
Bid Amount
Portable Concrete Barrier
80 LF
$
18.50
$
1,480.00
Attenuator
1 EACH
$
2,400.00
$
2,400.00
Total Bid $ 3,880.00
Note: Traffic Control price does not Include police, light plants, concrete/water barrier, pavement marking removal,
sweeping, pavement marking, flaggers, incidental sign removal & installation, truck mounted attenuator, bond,
design/drowing of traffic control plans, or daily inspections. (Add $100.00 for each traffic control plan needed)
Quoted price subject to change if work extends beyond stated day of duration.
The prices above are not tied to permanent signing & includes sales tax.
Please acknowledge acceptance of this quote within 30 days by signing & dating below. Lock of acknowledgment may
result in withdrawl of quote, billing of regular prices and/or delayed installation.
If you have any questions concerning this quote please contact Eric Bertossi @ 612-363-1374
Signature Date
Page 1 of 1
C I T Y 0 Fi®r,
:t,NDOVE,4,-a;-
k- �;,;�,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Approve Resolution for the Amended JPA for the Northwest Anoka County
Community Consortium
DATE: June 5, 2018
INTRODUCTION
The City of Andover is a member of the Northwest Anoka County Community Consortium a
Joint Powers Agreement (JPA) between Anoka County, School District #11 and the cities of
Anoka, Ramsey and Andover. The City of Coon Rapids desires to become a member.
DISCUSSION
The JPA's primary purpose is the Youth First Community of Promise Program. Anoka County,
the lead agency, has approved the addition of the City of Coon Rapids and is circulating the
amended JPA to all the other member cities for approval.
City Administration recommends approval of the amended JPA.
ACTION REQUESTED
The Andover City Council is requested to approve the resolution for the Amended JPA for the
Northwest Anoka County Community Consortium, adding the City of Coon Rapids as a member.
ectful=d,
Dickinson
.chments - City Resolution & JPA
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
M[Mvall
A RESOLUTION APPROVING THE AMENDED NORTHWEST ANOKA COUNTY
COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT
WHEREAS, the Andover City Council approved a joint powers agreement in 1995 between
Anoka County, Anoka -Hennepin School district #11 and the cities of Anoka, Ramsey and
Andover to create an organization known as the Northwest Anoka County Community
Consortium; and
WHEREAS, the City of Coon Rapids desires to join the Northwest Anoka County
Community Consortium as a member City; and
WHEREAS, Anoka County as lead agency has approved Contract #C0004121 approving the
Amended Joint Powers Agreement adding the City of Coon Rapids as a member city; and
WHEREAS, the City of Andover wishes to continue as a member of the Northwest Anoka
County Community Consortium Joint Powers Agreement; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover
approves the Amended Joint Powers between the Anoka -Hennepin School District #11 and
the cities of Anoka, Coon Rapids, Ramsey and Andover.
Adopted by the Andover City Council on the 5th day of June 2018.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
Contract # C0004121
JOINT POWERS AGREEMENT
NORTHWESTERN ANOKA COUNTY COMMUNITY CONSORTIUM
"NWACCC"
The parties to this Agreement are Anoka County, City of Andover, City of Anoka, City
of Coon Rapids, City of Ramsey, and Independent School District No. 11, all of which are
governmental units of the State of Minnesota. This Agreement is made pursuant to Minnesota
Statutes, Section 471.59.
ARTICLE L GENERAL PURPOSE
The general purpose of this Agreement is to create an organization through which the
parties may jointly and cooperatively create a community -wide vision for positive youth
development which focuses on developing a detailed action plan to implement the results of the
Search Institute Youth Needs Assessment Survey. The organization concentrates on
encouraging community partnerships that improve the factors inhibiting healthy development
identified in the aforementioned study. The organization works to promote both the internal and
external assets identified in the study and assist youth in increasing their ability to make positive
choices in their lives. The organization will continually assess progress toward meeting that
detailed action plan to promote positive youth development and attempt to diminish or eliminate
influences that limit healthy youth development. The organization serves as a formal structure to
assemble a permanent Child and Youth Task Force that is responsible for implementing this
action plan on a permanent basis. The NWACCC has created a 501 (c)(3) corporation, Youth
First, as an organization to implement the goals and desires of the NWACCC. The NWACCC
may create additional 501 (c)(3) corporations as needed.
ARTICLE II. PARTIES
Section 1. The governmental units eligible to become parties to this Agreement are
Anoka County, City of Andover, City of Anoka, City of Ramsey, City of Coon Rapids,
Independent School District No. 11, and such other governmental units sharing common
concerns and designated by the Board from time to time.
Section 2. Any governmental unit desiring to enter into this Agreement may do so by
the duly authorized execution of a copy of this Agreement by its proper officers. Thereupon, the
clerk or other corresponding officer of the governmental unit shall file a duly executed copy of
the Agreement, together with a certified copy of the authorizing resolution or other action, with
the Board of Directors. The resolution authorizing the execution of the Agreement shall also
designate the first directors and alternate director.
ARTICLE III. BOARD OF DIRECTORS
Section 1. The governing and policy-making responsibilities of Northwest Anoka
County Community Consortium (NWACCC) shall be vested in its Board of Directors, which
shall control its property, be responsible for its finances, and direct its administrative affairs.
Contract # C0004121
Section 2. Each party shall be entitled to two directors, who shall have one vote each.
Each party shall also be entitled to one alternate director, who shall be entitled to attend to
meetings of the Board, but may only vote in the absence of one of the party's two directors.
Section 3. The two directors and one alternate director shall be appointed by
resolution of the governing body of each party. When the governing party of a body appoints a
director or alternate director, it shall give notice to the NWACCC of such appointment in writing
with a certified copy of the resolution making the appointment. The two directors and alternate
director serve at the pleasure of the governing body of the appointed party. Finally, the two
directors and alternate director of each party shall be appointed to serve until their successors are
appointed and qualified.
Section 4. The two directors and alternate director of each party shall not receive any
compensation from the NWACCC for their services.
Section 5. There shall be no voting by proxy; all votes must be cast in person at the
Board meetings by the two directors or alternate director.
Section 6. A majority of the votes attributable to the parties constitute a quorum of
the Board.
Section 7. The Board by majority vote may designate ex -officio members, who shall
be entitled to attend and participate in meetings, but shall not be entitled to vote.
ARTICLE IV. POWERS AND DUTIES OF THE BOARD
Section 1. The powers and duties of the Board shall include the powers set forth in
this Article.
Section 2. The Board may appoint an executive director, who shall perform the
duties and responsibilities assigned by the Board and whose compensation shall be fixed by the
Board.
Section 3. The Board may enter into such contracts as necessary to carry out the
general purposes of this organization. No contract on behalf of the organization may be entered
into or executed until the Board has approved such action. The Board may authorize any officer
or officers, agent or agents, to enter into a contract or execute and deliver an instrument in the
name of and on behalf of the organization.
Section 4. It shall establish an annual budget. It may invest or reinvest funds not
needed for current operating expenses, if any, in the manner applicable by laws to cities. It shall
not at any time incur obligations in excess of funds then available to it. Organization funds may
be expended by the Board in accordance with procedure established by laws for the expenditure
of funds by statutory cities. Orders, checks and drafts shall be signed by the chair and
countersigned by the vice chair. Other legal instruments shall be executed on behalf of the
Board by the chair and vice chair.
Contract # C0004121
Section 5. It shall make a financial accounting and report to the parties at least once
each year and its books and records shall be audited annually and be available for and open to
examination by the parties at all reasonable times.
Section 6. It may accept gifts, apply for and use grants of money or other property
from the state, Anoka County, or any other governmental or private organization, and may enter
into agreements required in connection therewith and may hold, use, and dispose of such monies
or property in accordance with the terms of the gift, grant, loan, or agreement relating thereto.
Section 7. Parties to this agreement will make annual contributions to NWACCC as
determined appropriate by their governing Boards.
Section 8. It shall indemnify directors, officers, and employees against claims for
damages, costs, and expenses incurred by any of such persons in connection with any action,
suit, or proceeding in which he may be involved by reason of his having been a director, officer,
or employee, and may obtain liability insurance therefore. Such indemnification need not be
exclusive of other rights to which any such person would otherwise be entitled as a matter of
law.
Section 9. It may exercise any other power necessary and incidental to the
implementation of its powers and duties under the provisions of this Agreement.
Section 10. It may create legal corporations or entities to implement the goals and
desires of the NWACCC. Currently the NWACCC has created Youth First, a 501 (c) (3)
corporation.
ARTICLE V. MEETINGS, ELECTIONS, AND DUTIES OF OFFICERS
Section 1. Anoka County agrees to convene the organization meeting of NWACCC.
Section 2. At the first meeting of the Board of Directors of NWACCC, the Board
shall elect from its members a chair and vice chair. The new officers shall take office for a
period of one year after the date on which they are elected.
Section 3. At the organizational meeting, or as soon thereafter as may reasonably be
done, the Board shall determine its procedures, including the time, place, frequency, and notice
of its regular meetings and the manner of calling special meetings.
Section 4. A vacancy shall immediately occur in the office of any officer upon
resignation or death, or otherwise upon such officer ceasing to be a representative of a
governmental unit. Upon vacancy occurring in any office, the Board shall fill such position at its
next meeting.
Contract # C0004121
ARTICLE VI. WITHDRAWAL
Section 1. Any member party may at any time give written notice of withdrawal from
NWACCC. A party withdrawing from membership at a time when such withdrawal does not
result in dissolutions of the organization shall forfeit its claim to any assets of the organization.
ARTICLE VII. DISSOLUTION
Section 1. The organization shall be dissolved whenever (a) aggregate withdrawals
of member parties representing more than one-half of the area population occurs, or (b) by a
majority vote of all members of the Board.
Section 2. Upon dissolution, the remaining assets of the organization, after payment
of all obligations, shall be distributed among the parties as determined by the Board.
ARTICLE VIII. DURATION
This Agreement shall continue in effect until dissolved according to Article VII.
ARTICLE IX. EFFECTIVE DATE
This Agreement shall become effective upon its execution by the parties hereto. This
Agreement may be signed in counterparts.
Contract # C0004121
IN WITNESS WHEREOF, the undersigned parties have caused this Agreement to be executed
on their behalf.
ATTEST: COUNTY OF ANOKA
By:
Title:
ATTEST:
By:
Title:
ATTEST:
By:
Title:
ATTEST:
By:
Title:
ATTEST:
By:
Title:
ATTEST:
By:
Title:
By:
Jerry Soma
County Administrator
Date:
CITY OF ANDOVER
By:
Date:
CITY OF ANOKA
By:
Date:
CITY OF COON RAPIDS
By:
Date:
CITY OF RAMSEY
By:
Date:
INDEPENDENT SCHOOL DISTRICT #11
By:
Date:
5
C I T Y O F
,NDOVE.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, City Enginee ire for of Public Works,
FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator
SUBJECT: Approve No Parking Resolution/Xeon Street NW/Winslow Cove - Engineering
DATE: June 5, 2018
INTRODUCTION
The City Council is requested to approve a resolution designating no parking along both sides of Xeon
Street as part of the Winslow Cove development project.
DISCUSSION
Xeon Street NW is a Municipal State Aid (MSA) designated route and is scheduled for construction as
part of the Winslow Cove development. The project is anticipated to begin in June and will be
completed later this summer.
Since this street segment is a designated as an MSA street and the potential that state aid funds will be
utilized to finance the reconstruction at some point in the future, it is recommended to post this section
as No Parking so there will be no surprises to the residents when they move into the area.
ACTION REQUIRED
The City Council is requested to approve the resolution designating no parking along both sides of
Xeon Street as part of the Winslow Cove development project.
Respectfully submitted,
Todd J. Haas
Attachment: Resolution and Location map /
Cc: Paul Tabone, Lennar (copy sent by e-mail)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION ESTABLISHING PARKING RESTRICTIONS ON BOTH SIDES OF
XEON STREET NW IN THE WINSLOW COVE DEVELOPMENT
THIS RESOLUTION passed this 5th day of June 2018, by the City of Andover,
Minnesota, Anoka County, Minnesota. The Municipal Corporation shall hereinafter be
called the "City"; and
WHEREAS, Xeon Street NW is designated as a Municipal State Aid Street;
WHEREAS, the State will require that parking be restricted along both sides
when this section is reconstructed using MSA funds at some point in the future; and
NOW, THEREFORE, BE IT RESOLVED, that the City shall restrict parking of motor
vehicles in the area described as: Along Xeon Street NW in the Winslow Cove
development.
Adopted by the City Council of the City of Andover this 5th day of June 2018.
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
Y O F
OVE.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT
UI WTI�
Mayor and Councilmembers
Jim Dickinson, City
Lee Brezinka, Finance Manager
63) 755-5100
Approve Lease Agreement with the Anoka -Hennepin School District / 2018
Andover Family Fun Fest
June 5, 2018
INTRODUCTION
To accommodate the activities of the 2018 Andover Family Fun Fest, space is needed on the Andover
Elementary School and Andover High School grounds.
DISCUSSION
The attached is the lease agreement with the Anoka -Hennepin School District and is identical to the
agreement used for the 2017 Andover Family Fun Fest with the exception to the date changes and the
addition of the high school parking lot.
BUDGETIMPACT
None.
ACTION REQUIRED
The Andover City Council is requested to approve the attached lease agreement.
Respectfully submitted,
�4 ��
Lee Brezinka
Attachments: - Lease Agreement
AGREEMENT
THIS AGREEMENT, made this 5th day of June, 2018, by and between Anoka -
Hennepin Independent School District No. 11 ("District") and the City of Andover
("City').
District hereby demises and leases the premises in City, and City hereby leases
and accepts the premises from District to have and to hold during the term, subject to
the terms and conditions of this Agreement. "Premises" is hereby defined as the
grounds, but not the building, of Andover Elementary School located at 14950 Hanson
Blvd. NW, Andover, MN 55304 and the parking lot at Andover High School located at
2115 Andover Blvd. NW, Andover, MN 55304.
City has inspected the Premises and accepts the same in "As Is" condition.
The Premises shall be used and occupied only for the purposes of activities
sponsored by City at the City of Andover Family Fun Fest, July 13th and 14th, 2018. It is
understood and agreed that City shall have the use of the Premises from July 10th
through July 17th, 2018 for "set-up" and "take-down" purposes.
The use of the Premises shall be rent free. City agrees to reimburse District for
any direct costs that District may incur by reason of City's use of said Premises.
During the term, the City shall maintain at its own expense liability insurance,
with District named as an additional insured, against claims for death, personal injury,
and property damage in an amount of $1,500,000 each occurrence. Said policy shall
also insure any property damage to the school building located on the premises caused
by the City or its contractors.
Policies for the aforesaid insurance shall be in a form with an insurer acceptable
to District and shall waive any rights of subrogation against District. City shall, prior to
July 10th, 2018, deliver to District copies or other evidence of such insurance
satisfactory to District that all premiums thereon have been paid and the policies are in
full force and effect.
It is agreed that no alcoholic beverage shall be served on the Premises.
General
(a) A representative of District will meet with City and provide site and
irrigation plans to help identify acres of use, layout of walks and traffic
patterns with intentions to minimize potential damage to the site.
(b) Prior to the dates of the Fun Fest set up, District will adjust irrigation
schedules and amounts of water to prepare the turf.
(c) District will locate and mark all irrigation heads and valve boxes a week
prior to set up.
(d) City will install protective covers over all irrigation heads within the use
area the morning of set up and clearly identify all valve boxes.
(e) District will turn off all irrigation to the areas used for Fun Fest during the
duration of set up through the completion of clean up and take down.
(f) City will, by noon, Tuesday, July 17th, clean up and remove all debris, litter
and trash from District property that was produced as a result of Fun Fest
as well as the removal of all temporary fencing, protective covers over
irrigation heads and anything else used during Fun Fest.
(g) City will remove and replace soils in areas of petroleum or other
contamination that cause damage considered extensive or permanent.
(h) Not knowing what weather conditions will occur during Fun Fest and/or the
amount of wear damage and compaction from foot and vehicular traffic,
City will provide various cultural activities such as aeration, rolling and/or
slit seeding as needed to aid in the restoration of the turf. City and District
representatives will assess specific restoration needs, timing, materials
and procedures the week of July 23rd.
(i) Repairs needed to the irrigation system as a result of Fun Fest will be the
responsibility and at the expense of City.
(j) Any damage or destruction to plant materials, structures and/or other site
amenities will be repaired or replaced by City.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and
year above first written.
ANOKA-HENNEPIN INDEPENDENT CITY OF ANDOVER
SCHOOL DISTRICT NO. 11
By By
Its Its
By By
Its Its
A,66W
' �'`
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrab
FROM: Lee Brezinka, Finance Manager
SUBJECT: Award Quote for Council Chambers Updating
DATE: June 5, 2018
With the upgrades to the audio / video equipment in the council chambers being done by QCTV as part of a high definition
TV conversion project, now is the time to improve the sound and update the aesthetics of the council chambers.
DISCUSSION
QCTV, through their approved contractor, will be upgrading the audio / video presentation system in the council chambers.
Because of the new monitors, QCTV recommended changing the counter where council members sit. That then leads to
trying to update the appearance and improving the sound of the room based on recommendations made by acoustical
consultants. The plan would be to wrap the block in maple, replace the counters, tie in the side seating areas for staff,
replace carpet, add a railing and build a mobile podium to be relocated with a new smartboard to the west side of the room.
Below are the two quotes received for the carpentry portion of the project:
Cabinetry Concepts
Janish Wood Products, Inc
$27,400
$42,000
Staff is recommending that the quote be awarded to Cabinetry Concepts.
A better quality carpet will also help with the sound. Below are the options:
Good $ 8,032
Better $ 9,684
Best $11,883
Staff is recommending the "better" option
BUDGETIMPACT
This project will be funded by the monies received from QCTV over the past years that have been specifically set aside
for council chamber improvements.
ACTION REQUESTED
The Andover City Council is requested to award the quote to Cabinetry Concepts and approve using the "better" quality
carpet.
Respectfully submitted,
Lee Brezinka
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administra
FROM: Michelle Harmer, Deputy City Cler
SUBJECT: Approve Refuse/Recycler Hauler License
DATE: June 5, 2018
INTRODUCTION
Refuse/recycle hauler licenses expired on May 31, 2018.
DISCUSSION
The following licensed hauler in the City has applied for renewal of their license.
Waste Management of MN
The City Council is requested to approve residential and commercial licenses for the
hauler listed above, contingent upon payment of appropriate fees and their trucks passing
inspections performed by our mechanics. The license period will be from June 6, 2018
through May 31, 2019.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: License Application
O
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
LICENSE APPLICATION
REFUSE/RECYCLE HAULERS
Business
2. Address of Business:
city
3. Business Phone NumbenIS 3 i0 - If OO E-mail Address
4. Owner of the collection service:
q6-m� q -a rd i10n
Name (Please print) Phone Number
city State Zip
Attach a description of each piece of equipment proposed to be used in the
collection operation.
6. Attach a schedule of services to be made to the customer including, but not
limited to, proposed days of collection in different areas of the city.
7. Attach a schedule of varying rates based on the volume of weight of the refuse
collected indicating the charge for each size container or other schedule of
charges.
8. Provide a certificate of public liability insurance in the amount of at least
$100,000 for injuries, including accidental death, to any one person and in an
amount not less than $300,000 for each accident; and for loss or damage to
property in the amount of $50,000.
9. Check all types of materials you collect and indicate where they are taken for
disposal/processing or recycling:
Name & Location of Disposal/Processing/Recycling
k Garbage 0-) I�-e — 1 I -) () D 1I r l\J-e 6J cU G% I k 12, VP v—
Tires
Used Oil
Appliances _UJ lYl 1blcWlt iii rd Ud. TS If) L 3 -3 6kap b 6 vivA
Name & Location of Disposal/Processing/Recycling
CorrugatedMei
Edible Food Waste
_
Y. Scrap Metal (Al ff1WO-F 13to �»uc�w�tS� f1L lil{�15
_ X Yard Waste S Lh 3C I i �i l� a l ryl � (u P ki•
Demolition/Construction Debris � IZF 1(1,-760 AyP 11U 1 e1K u�
Paper/PaperProductsU t11" (w,n (ics {Vr2 I��h i�rn�xili:.cvi S�)lG 1lL{'l5
Plastics
V-- Newspaper
KIMITZ
Tree Debris 1030 J' )0,1 Lc )VD ' f�1pIS
�OfficePaper U)111" Iw v) i }�rT_�11�i IT OP Y�rar�i� 5j-I15j-I1E j'1p15
V Glass
Other - specify
10. License(s) Requested: Residential ($150) 1 Commercial ($150)
11. Number of trucks proposed to be licensed 10 ($25
per truck) 5
t6o.L-D
Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to t,5 c, ai
com ' y at all ti with the provisions of said ordinance.
_5 5
igna re Date
.t_kND0VE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers ���� r
CC: Jim Dickinson, City Administrator Jam•,/
Joe Janish, Community Development Director°
FROM: Stephanie L. Hanson, City Planner
SUBJECT: Comprehensive Plan Amendment — Petersen Farms - Planning
DATE: June 22, 2018
DISCUSSION
Anoka Independent Grain and Feed Dealers Inc. has been conducting business as a turkey farm
within Andover. As part of the operation, the agricultural lands were enrolled in the Agricultural
Preserve Program. Minnesota Statute 473H, known as the Metropolitan Agricultural Preserves
Act, establishes a program to encourage preservation of land for the production of agricultural
products by valuing agricultural property in the metropolitan area in a manner similar to greater
Minnesota. To qualify, the property must be zoned long-term agricultural by the city, with a
maximum residential density of one house per forty acres. The parcel must (normally) be forty
acres in size.
To enroll in the program, the owner obtains city approval and records a covenant with the County
Recorder to leave the property in agricultural use. To remove property from the program the
owner files an "Expiration Notice" with the County Recorder. Eight years after the Expiration
Notice is filed, the property is released from Agricultural Preserve. Anoka Independent Grain
and Feed Dealers, Inc. made the decision to remove the property from agricultural use; therefore,
filed for an expiration notice in 2010. As of April 18, 2018, the property was removed from the
Agricultural Preserve Program; therefore, no longer qualifies for the current land use designation,
as shown on the City of Andover Comprehensive Plan Land Use Map (attached).
Once property no longer qualifies for the program and to remain compliant with the
Comprehensive Plan, the land use designation should be changed to RR — Rural Residential. The
RR district provides an area for low density residential development outside the Municipal Urban
Service Area that will not be served by municipal sewer and water, with an overall residential
density of 0.4 units per acre (overall density of 1 house per 2.5 acres).
Review Criteria
The Comprehensive Plan establishes criteria for review of amendment concerning a proposed
land use change. The Planning and Zoning Commission should consider the amendments based
on the following criteria:
Conditions have change since the present land use designation was established such to
warrant the proposed amendment or the present land use designation is in error.
21
The property is no longer in agricultural preserve, therefore, no longer is compliant with the
agricultural preserve land use designation.
2. The proposed land use is compatible with surrounding land uses and with the goals,
objectives and policies in the Comprehensive Plan.
The land use designation will change to that of the surrounding rural areas.
3. There is capacity of public systems, facilities, and service to serve the proposed land use
and capacity of these systems to serve other planned land uses is not adversely affected.
4. Agreement can be reached for the applicant of the proposed land use to pay for any
increased capacity of public systems, facilities and services required to serve the proposed
land use.
In order for the land to be developed, Anoka County Transpiration Department will review
and require modifications to the surrounding county roads. All future development will be
required to comply with City and County regulations.
5. Potential impacts by the proposed land use on natural resources including vegetation,
wetlands, floodplain and other natural feature's can be avoided or sufficiently mitigated
as determined by City Council.
All future developments will be required to meet all requirements set forth to protect
wetlands, floodplains, and natural features.
6. To ensure a transition or buffer between urban and rural residential zoning districts.
There are no urban areas, so buffering will not be required.
Next Step in CPA Process
If the proposed changes are approved by the City Council, city staff will make the necessary map
changes in the Comprehensive Plan. The CPA will then be submitted to the Metropolitan
Council for review and approval.
Planning and Zoning Commission Recommendation
On May 8, 2018, the Commission held a public hearing. All those in attendance were given the
opportunity to speak. Meeting minutes are attached for your review. Resident comments
included concerns with the loss of wildlife habitat; would like to see the area preserved as open
space or park land; and, concerns with the protection of the shoreland/wetlands along Rum River.
Also, a letter was submitted by a resident who was unable to attend the meeting. The letter is
attached for your review.
The Commission discussed the reason for the CPA. The Commission recommended approval of
the CPA 6 — 0 (1 absent).
3
Staff Recommendation
Staff requests City Council to review the CPA and the Commission's recommendation. If
approved, the amendment will be forwarded to the Metropolitan Council for approval. The
proposed CPA includes:
1. To change the land use designation from Agricultural Preserve to RR — Rural Residential.
Attachments
Resolution
Location Map
Existing Land Use Map
Proposed Land Use Change Map
May 7, 2018 Resident Letter
May 8, 2018 PZ Commission Meeting Minutes
Andover Land Use Map
Respectfully br ' d,
Stephanie . Hanson
Cc: Darren Lazan, Landform, 105 South Fifth Avenue, Suite 513, Mpls, MN 55401
Diane Park, Anoka Independent Grain and Feed Dealers Inc, 1524 155`h Lane NW,
Andover, MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION AMENDING THE COMPREHENSIVE LAND USE PLAN OF THE
CITY OF ANDOVER TO INCLUDE THE FOLLOWING: REMOVE THE AGRICULTURAL
PRESERVE LAND USE DESIGNATION AND CHANGE TO RR — RURAL RESIDENTIAL
FOR THE PARCELS IDENTIFIED AS THE FOLLOWING: 07-32-24-43-0003; 07-32-24-43-
0002; 07-32-24-34-0002; 07-32-24-34-0003; 07-32-24-32-0001; 07-32-24-31-0001; 07-32-24-
33-0001; 07-32-24-23-0002; 07-32-24-24-0001; 07-32-24-42-0001; 07-32-24-41-0001; 07-32-
24-14-0001; 07-32-24-11-0001.
WHEREAS, the above-mentioned parcels have been removed from the Agricultural Preserve
Program pursuant to Minnesota Statute 473H, and;
WHEREAS, the City requests to remove the Agricultural Preserve land use designation and
change to RR — Rural Residential, and;
WHEREAS, a public hearing was held pursuant to state statutes, and;
WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of
the amendment as requested, and;
WHEREAS, the City Council acknowledges that the parcels have been released from the
Agricultural Preserve Program.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has
received the recommendation of the Planning and Zoning Commission and adopts the following
amendment to the Comprehensive Plan, subject to review and approval by the Metropolitan
Council:
1. To change the Agricultural Preserve land use designation to RR — Rural Residential.
Adopted by the City Council of the City of Andover on this _ day of 2018.
CITY OF ANDOVER
ATTEST:
Michelle Hartner, Deputy City Clerk
Julie Trude, Mayor
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Stephanie Hanson
From: TAMARA -MARK <tamara.hendrickson@comcast.net>
Sent: Monday, May 7, 2018 9:17 PM
To: Stephanie Hanson
Subject: Public hearing
For the public record of the property identification numbers 07-32-24-43-0003 and forward all the way through 07-32-
24-11-0001. 1 would like to be added to the public record stating that the land used for agriculture preserved to remain
as is not to be modified or changed to rural residents. This would be a huge environmental impact. The ecological
system of the surrounding wildlife would end as we know it. There is enough residential developments with in Anoka
County we need to keep this land as is for agriculture use. 7th Avenue cannot support the traffic and that land being lo%
land and a lot of marsh land is not suitable for development in housing when you have private septic systems.
Tamara Hendrickson
Sent from XFINITY Connect Application
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12 To remove property from the program, the owner files an "Expiration Notice" with the
13 County Recorder. Eight years after the Expiration Notice is filed, the property is released
14 from Agricultural Preserve. Anoka Independent Grain and Feed Dealers, Inc. filed for an
15 expiration notice in 2010. As of April 18, 2018, the property was removed from the
16 Agricultural Preserve Program; therefore, it no longer qualifies for the current land use
17 designation.
18
19 Once property no longer qualifies for the program and to remain compliant with the
20 Comprehensive Plan, the land use designation should be changed to Rural Residential.
21 The Rural Residential district provides an area for low density residential development
22 outside the MUSA that will not be served by municipal sewer and water, with an overall
23 residential density of 0.4 units per acre.
24
25 Commissioner Koehler asked if there was other agricultural preserve land in the City.
26 Ms. Hanson confirmed that it does exist. If the City does not want to change the
27 designation, there would need to be someone to buy the land and re -enroll it in the
28 program. This is really the only thing that needs to be decided. Legally, the designation
29 is changing, but it is just a matter of what it is changing to. This is really the only thing
30 that needs to be decided. The recommendation is to change it to R-1, rural residential.
31 Developer or not, the City still needs to pull the land out of the rural reserve.
32
33 Commissioner Sims asked if there is a developer and is there potential for another
34 Comprehensive Plan change. As long as the designation is changed to rural residential,
35 there will be no more Comprehensive Plan amendments.
36
37 Commissioner VanderLaan asked what conditions have changed: Was it being sold?
38 Was it intended to allow it to expire? Was this a plan to end the activity of farm? Ms.
39 Hanson confirmed that the owners intended for the expiration to occur.
40
41 Commissioner Koehler asked for confirmation as to whether the designation expired due
42 to negligence. Ms. Hanson confirmed that it was intended to expire. The land owners
43 made the decision to remove the property from the Ag Preserve program.
44
�I
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 8
Z
O W
1
PUBLIC HEARING: Comprehensive Plan Amendment — Petersen Farms — 711
00
2
Avenue/165rhAvenue NW
C
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3
4
Anoka Independent Grain and Feed Dealers Inc. has been conducting business as a turkey
Z
N
00
5
farm within Andover. As part of the operation, the agricultural lands were enrolled in the
6
Agricultural Preserve Program. Minnesota Statute 473H establishes a program to
0
7
8
encourage preservation of land for the production of agricultural products by valuing
agricultural property in the metropolitan area in a manner similar to greater Minnesota.
11
9
To qualify, the property must be zoned long-term with a maximum residential density of
10
one house per forty acres. The parcel must (normally) be forty acres in size.
11
12 To remove property from the program, the owner files an "Expiration Notice" with the
13 County Recorder. Eight years after the Expiration Notice is filed, the property is released
14 from Agricultural Preserve. Anoka Independent Grain and Feed Dealers, Inc. filed for an
15 expiration notice in 2010. As of April 18, 2018, the property was removed from the
16 Agricultural Preserve Program; therefore, it no longer qualifies for the current land use
17 designation.
18
19 Once property no longer qualifies for the program and to remain compliant with the
20 Comprehensive Plan, the land use designation should be changed to Rural Residential.
21 The Rural Residential district provides an area for low density residential development
22 outside the MUSA that will not be served by municipal sewer and water, with an overall
23 residential density of 0.4 units per acre.
24
25 Commissioner Koehler asked if there was other agricultural preserve land in the City.
26 Ms. Hanson confirmed that it does exist. If the City does not want to change the
27 designation, there would need to be someone to buy the land and re -enroll it in the
28 program. This is really the only thing that needs to be decided. Legally, the designation
29 is changing, but it is just a matter of what it is changing to. This is really the only thing
30 that needs to be decided. The recommendation is to change it to R-1, rural residential.
31 Developer or not, the City still needs to pull the land out of the rural reserve.
32
33 Commissioner Sims asked if there is a developer and is there potential for another
34 Comprehensive Plan change. As long as the designation is changed to rural residential,
35 there will be no more Comprehensive Plan amendments.
36
37 Commissioner VanderLaan asked what conditions have changed: Was it being sold?
38 Was it intended to allow it to expire? Was this a plan to end the activity of farm? Ms.
39 Hanson confirmed that the owners intended for the expiration to occur.
40
41 Commissioner Koehler asked for confirmation as to whether the designation expired due
42 to negligence. Ms. Hanson confirmed that it was intended to expire. The land owners
43 made the decision to remove the property from the Ag Preserve program.
44
1a
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 9
1 Chairperson Nemeth clarified that a land use change was required. He remarked that, "if
2 we do not change this to rural residential, what else can we change to?" Ms. Hanson
3 replied that the most logical change is to match it with the surrounding area, which is
4 rural residential.
6 There were no additional questions of staff.
8 Motion by Loehlein, seconded by Hudson, to open the public hearing at 9:09 p.m.
9 Motion carried on a 6 -ayes, 0 -nays, 1 -absent vote (Daninger).
10
11 Chairperson Nemeth reminded those in attendance that the hearing was not about future
12 development, only about land use change to rural residential. The hearing is not to
13 discuss future development.
14
15 Mark Bringham, of 17322 Aztec Street NW, said that his property is adjacent to the
16 property being discussed. His question was regarding the "little NE spike of land that is
17 flood plain land for the Rum River." This land is valued by people who access the area
18 in the summer and winter. He wondered if it would be possible to take part of that land
19 and create some preserve land so that the neighbors can freely access that area. If there
20 was potential to add to Martin Meadows, it would be valued by neighbors. He asked if
21 that option could be considered, rather than a rural residential designation.
22
23 Steve Bang, of 17230 Aztec Street, confirmed that he was interested in the same piece of
24 land. In the past, the Peterson's had been approached about purchasing the floodplain,
25 but they had never managed to close the deal. He noted that land is flooded right now
26 and that area is not buildable, so it cannot be a part of a lot, except attached to a lot.
27
28 Commissioner Koehler noted that for a park to exist, it has to be residential property. To
29 change it to rural residential, it would be residential property.
30
31 Carol Dixon, of 16434 Zuni Street, shared that when she exited the neighborhood
32 recently, she saw a family of sand hill cranes. She expressed it would be great to have
33 this remain as park land in the City. There is still farmland. She thinks that it would be
34 progressive of Andover.
35
36 Melanie Thiel, of 4819 170t1i Avenue, said that she appreciates being able to look out on
37 her deck at the cranes and the deer. She wants her kids to have that experience, and that
38 is why her family moved there. She stated that when the land is up for sale, their family
39 would be moving.
40
41 There was no one else in the audience to comment on the variance.
42
43 Motion by Koehler, seconded by VanderLaan to close the public hearing at 9:20 p.m.
44 Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Daninger) vote.
45
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 10
1 Commissioner Koehler commented that if the land is not buildable, it is not buildable.
2 There will be future meetings going forward about what will happen to that land.
4 Chairperson Nemeth referred to the Tamara Anderson letter and her concerns of
5 environmental impacts. He asked that it be on the record as well.
7 Chairperson Nemeth asked if Open Space funds have been exhausted. Ms. Hanson
8 confirmed there are no more funds available to purchase open space.
10 Commissioner VanderLaan looked at the map and recalled the early days when the City
11 had to determine street names while meeting in a room, in a school, and they grabbed a
12 book on minerals and Indian names and that is how the street names were born in the
13 City. One was discovered to have been named for a Peruvian headhunter, which should
14 maybe be changed. xx
15
16 Motion by Koehler, seconded by Loehlein to approve the resolution amending the City's
17 comprehensive land use plan. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Daninger)
18 vote.
19
20 This matter will be heard at the June 5, 2018, Council meeting at 7:00 pm.
21
22 OTHER BUSINESS
23
24 Ms. Hanson stated that Comprehensive Plan work was coming up. Work session dates
25 will be scheduled and she will email Commissioners to get them on the calendar. The
26 meetings will be each month.
27
28 Home construction is at 15 new homes. O'Reilly Auto Parts is working on an expansion
29 to the store. Muddy Paws doggy day care is remodeling and working toward an August
30 opening. Growing Generations Day Care is busy with construction, also opening in
31 August. Andover High School is beginning their addition and renovations. There will be
32 two phases, a classroom addition and science labs, and then a gymnasium addition. Two
33 emergency sirens are being replaced each year. In 6 years they will all finally be
34 updated.
35
36 As for Catcher's Creek East, Mr. Janish noted that the Council approved the preliminary
37 plat with the "eyebrow" in place. The cul de sac would be a permanent design.
38 Landscaping is planned along Andover Blvd, similar to Catcher's Creek.
39
40 Commissioner Koehler asked for an update on the eyebrow cul de sac. Mr. Janish stated
41 that the Council approved the resolution with no modifications, and the matter will move
42 forward. He also asked about volunteer slots for Fun Fest. Mr. Janish will follow up
43 with the Commission at a future date. The Commission will meet again on May 22, on
44 one item.
45
J=
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City
FROM: Joe Janish, Community Development
SUBJECT: Sketch Plan/Planned Unit Development (PUD) Review — Knoll Property/Centra Homes
— Centra Homes LLC - Planning
DATE: June 5, 2018
INTRODUCTION
The City Council is asked to review a sketch plan for a single family planned unit rural residential
development as requested by Centra Homes. The developer submitted a narrative of the proposed PUD.
The PUD narrative is attached for your review.
DISCUSSION
What is a PUD Concept Plan?
A PUD Sketch Plan is used to provide feedback to the developer through Andover Review Committee
(ARC), Planning and Zoning Commission, Park and Recreation Commission, and City Council.
Purpose of PUD?
The purpose of a PUD is to encourage more efficient allocation of density and intensity of land use
where such arrangement is desirable and feasible by providing the means for greater creativity and
flexibility in environmental design than provided under the strict application of this code. It must be
demonstrated to the satisfaction of the City Council that a higher quality development will result than
could be otherwise achieved through strict application of this code.
Findings for a PUD:
City Code 13-3-9: FINDINGS REQUIRED: In order for a PUD to be approved, the City shall find that
the following are present:
A. The proposed development is not in conflict with the goals of the Comprehensive Plan of the
city.
B. The proposed development is designed in such a manner as to form a desirable and unified
environment within its own boundaries.
C. The proposed development demonstrates how each modified or waived requirement
contributes to achieving the purpose of a PUD.
D. The PUD is of composition, and arrangement that its construction, marketing, and operation
are feasible as a complete unit without dependence upon any subsequent unit. (Ord. 298, 8-4-
2004).
Background
The Andover Review Committee (ARC) reviewed the sketch plan and submitted comments to the
applicant. These comments have been attached for your review. Staff suggests the comments be
reviewed as part of the sketch plan process.
A rough sketch plan has been submitted for the entire property. The applicant revised only the narrative
portion of the application after receiving staff comments. Staff has included a "mocked" up plan that
was provided to the developer for consideration of changes prior to the Planning and Zoning Commission
meeting.
Conformance with Local and Regional Plans and Ordinances
1. The property is not located within the Metropolitan Urban Service Area (MUSA) Boundary.
2. The Comprehensive Plan Rural Residential (R-1) land use provides development areas outside
the MUSA. This section is attached for your review.
Access
Access is proposed from Tulip Street and 157' Avenue NW with the construction of a new street. A
local street will be constructed to access the lots. The length of the cul-de-sac exceeds five hundred
(500') as measured along the centerline from the intersection to the center of the cul-de-sac area by
approximately 50 feet.
Tulip Street is classified as a collector roadway. The Transportation Chapter of the Comprehensive Plan
has identified access spacing of 330 feet. The proposed access from Tulip appears to be about 260 feet
from the intersection of 157t° Ave (CSAH 20). Staff suggests the developer move the access from Tulip
to the northern portion of the sketch plan as shown. Staff suggests the Planning and Zoning Commission
and City Council consider the potential traffic impacts from deviating from the spacing guidelines in this
instance.
3
The applicant is proposing a narrower street width (27 feet wide with 18 -inch ribbon curb) and 50 feet of
right of way. It should also be noted that this street width would allow for parking on one side.
The City of Andover forwarded a copy of the proposed sketch to the Anoka County Highway Department
and the written comments have been attached to this write up. In summary Anoka County Highway
provided the following comments:
• Lot 1 access is not desirable from a county highway perspective, but if it is not feasible
from a City perspective for this lot to gain access via the City street system, we will
permit it.
• Access to Lot 1 in the future may become right in/right out.
• CSAH 20 would be reconstructed to a raised median
• Future forecasted traffic levels, spacing to signalized light may make it difficult to leave
property in future
• Site distance requirements are not meet for Lot 1 and clearing would be needed if
approved.
• Existing or future traffic noise from CSAH 9 and CSAH 20 could exceed noise
standards, City and Developer should assess the noise situation for this development and
take the level of action deemed necessary to minimize the impact of any highway noise
• ACHD Engineering Plan Review process will apply to this site.
• ACHD Permit(s) would be needed
The applicant has not proposed additional access to other parcels in the area. As part of staff comments
and a sketch provided to the developer, staff indicated that access from Tulip should be located further
North to meet the spacing requirements and this access could possibly provide access to the property to
the North that is not part of this proposal. Another option indicated by staff is to continue a street to the
North that could eventually be extended to provide access to that lot.
Utilities
Each lot will be served by individual septic systems and individual wells.
4
Low Impact Development (LID)
The applicant is proposing a Low Impact Development (LID) that would focus on preserving as many
trees as possible and reduce environmental impacts by having narrower streets and work to minimize
stormwater impact. The applicant indicates under a standard development at RI standards approximately
10.25 acres of wooded area would be disturbed and with a PUD approximately 5.5 acres would be
disturbed.
Surrounding Land Uses
North: R -I zoned property, lots directly north of the proposed development range from 2 to 5 acres in
size.
South: R-1 zoned property; the developments appear to have 2.5 acres lots with the comer of Round Lake
Blvd.
West: R-1 zoned property; some agricultural activities; lots directly across the street are listed as 2 to 2.27
acres in size.
East: Rural Reserve area with agricultural activities at this time.
L E G E N D
Landuse
F1
RR - Rural Residential
RRR -Rural Reserve
O5 -Open Space
Lots Generally
The property is zoned Rl — Single Family -Rural, which allows for rural development. According to tax
information the acreage involved in this proposal is 28.59 acres. The applicant is proposing 14 units,
which equates to a density of .49 units per acre. At this density the developer would receive 3 additional
lots versus a typical R-1 Single Family -Rural development consisting of 2.5 acre lots (28.59 acres/2.5
acre per lot= 11.436 lots)
The following table shows code requirements for the rural residential area versus the PUD proposal:
The applicant is requesting a Planned Unit Development (PUD) as part of this development. The
applicant is requesting flexibility in code requirements including size and dimension; primarily to have
flexibility to minimize tree removal, and has indicated the land is long and narrow limiting design
options under the standard zoning requirements. The applicant is also seeking a higher density that
CITY CODE REQUIREMENTS
PUD PROPOSAL
Lot size/Gross Density
2.5 acres/0.40 units per acre
1.5 acres/0.49 units per acre
Lot Width
300 feet
150 — 300+ feet
Lot Depth
150 feet
+150 feet
Lots allowed on 28.59 acres
Approximately 11
14 proposed
The applicant is requesting a Planned Unit Development (PUD) as part of this development. The
applicant is requesting flexibility in code requirements including size and dimension; primarily to have
flexibility to minimize tree removal, and has indicated the land is long and narrow limiting design
options under the standard zoning requirements. The applicant is also seeking a higher density that
would provide for 3 additional lots within the development. The developer would like the PUD to
preserve existing trees, and to create a Low Impact Development (LID).
Lot 2
Staff has pointed out to the developer that the driveway access for Lot 2 appears to traverse through a
wetland basin (see wetlands in this report). Staff has also suggested Lot 2 be reconfigured.
The developer has indicated that lot 2 is designed to reduce driveways onto Round Lake Blvd or 1571
Avenue NW. The City of Andover Comprehensive Plan designates Round Lake Blvd as an "A Minor
Arterial' Roadway and 1571 Avenue NW as a `B Minor Arterial." City Code 11-3-6 limits access to
certain type of roadway classifications (please see code citation below).
City Code 11-3-6: LOTS:
I. Access To Arterials or Major Collectors: In those instances where a plat is
adjacent to a limited access arterial or major collector, no direct vehicular access
shall be permitted from individual lots to such streets unless no access can be
provided by other means. (Amended 9/18/07, Ord. 355)
Even though Anoka County Highway Department is the road authority for Round Lake Blvd and 1571
Avenue NW, staff suggests the developer consider lot reconfigurations in order to avoid private
residential driveways accessing Round Lake Blvd or 157th Avenue NW. This may be accomplished by
extending the existing cul de sac further east, or look at another roadway access onto 1571 Avenue NW.
The extension of the cul de sac may require an emergency access with barricades from Round Lake Blvd.
Wetlands
There are wetlands that appear as part of the 2013 NWI information. A map has been inserted below that
shows the existing wetland information according to available data. The wetlands will be required to be
delineated and the report will need to be submitted as part of the preliminary plat process.
Lower Rum River Water Management Organization (LRRWMO)
Once the overall layout of the sketch has been agreed upon and direction provided, the developers will
prepare a grading plan, hydrology calculations and a soils report that will be reviewed by the City, an
engineering consultant and the LRRWMO. The LRRWMO will need to review the preliminary plat and
the developer will need to address any issues that are raised during that review prior to a public hearing
being scheduled for the preliminary plat.
Coordination with other Agencies
The developer and/or owner are responsible to obtain all necessary permits (Minnesota Department of
Natural Resources, U.S. Army Corp of Engineers, LRRWMO, Minnesota Pollution Control Agency,
LGU and any other agency that may have an interest in the site). Initial contact shall be made with the
City Engineering Department regarding this item.
Park and Recreation Commission Input
The Park and Recreation Commission reviewed the request on May 3, 2018. The current Master Park
Plan does not show the potential of parkland in this area and the Commissioners requested cash in lieu of
land. The recent Transportation Plan approved by the City of Andover does not show a trail along Tulip
Street, however the Park and Recreation Commission is requesting a trail to be constructed. The Park
and Recreation Commission indicated this trail would provide access to Pine Hills South and Pine Hills
North, both located at the intersection of 161' Avenue NW and Tulip Street NW.
City of Andover Transportation Plan: Proposed
n
WO r I ff I
I WE I
r
Trails Plan Revised February 2018
LEGEND
Proposed Regional Trails
city
County
Existing Trails
�i City
County
Existing Roads
' Proposed Collector Road• ay
Existing Roadway
A Minor Arterial
8 Minor Arterial
Major Collector
�L Minor Collector
Local
I W Water '\. Rauow M Parks IT schools)
PUBLIC INPUT
• Concerns deviating from 2.5 acre requirement
• Having potential road in backyard
• Concerns of having a roadway on three property lines
• Wetland concerns
• Drainage concerns
• Potential impacts to groundwater due to number of wells and septics in the area
2
7
PLANNING AND ZONING COMMISSION INPUT
• Concerns with the shape and access for lot 2 splitting lots 3 and 4
• Access of Lot 1 to County Roadway should be reviewed due to safety concerns
• Lots should be bigger than 1.5 acres
• Provide more access to the North
• Provide a ghost plat for the property to the North
• Extend Quay to the North; and adjust access on Tulip to the North as well
NEXT STEPS
Based on the feedback received on the sketch plan, the developer will potentially modify the layout and
make application for Preliminary Plat, PUD, and Final Plat and submittals to seek their desired outcome.
Staff would suggest the applicant provide responses to the findings required (13-3-9) and indicate with
each deviation from a code requirement on how it provides a "higher quality" development.
ACTION REQUESTED
The City Council is asked to provide feedback on the proposed sketch plan/PUD and informally advise
the applicant on adjustments to the proposed project to conform to local ordinances and review criteria.
Attachments
City Code 13-3-11 Desirable PUD Design Qualities 8
Sketch/PUD Narrative 9
City Staff Comments, dated April 17, 2018
.12
Anoka County Highway Department Comments, stamped May 11, 2018.
.13
Approved Planning and Zoning Commission Meeting Minutes, May 8, 2018
.15
Acreage Location Map
.21
Aerial Sketch Plan
.22
Marked up (by staff) Aerial Sketch Plan.
.23
City of Andover Transportation Plan: Proposed Regional Trails Plan Figure 11
.24
Res tful ub itted,
c
Joe Janish
Cc: - Knoll Farms Inc. 3301 157' Ave NW, Andover, MN 55304
- Tate Baxter, Centra Homes, 11460 Robinson Dr. NW, Coon Rapids, MN 55433
7
Ll
13-3-11: DESIRABLE PUD DESIGN QUALITIES: The following design qualities will be
sought in any PUD:
A. Achieves efficiency in the provision of streets and utilities and preserves area
to achieve the elements of design qualities described in this chapter.
B. Provides convenient and safe access for vehicles and pedestrians and all types
of activity that are anticipated to be a part of the proposed development.
C. Provides a buffer between different uses, adjacent properties, roadways,
between backyards of back-to-back lots.
D. Preserves existing stands of trees and/or significant trees.
E. Provides considerable landscaping treatments that complement the overall
design and contribute toward an overall landscaping theme.
F. Preserves significant usable space on individual lots or through the provision
of open space within the development.
G. Provides an attractive streetscape through the use of undulating topography,
landscaping, decorative street lighting, decorative mailbox groupings,
retaining walls, boulders, fencing, area identification signs, etc.
H. The proposed structures within the development demonstrate quality
architectural design and the use of high quality building materials for unique
design and detailing.
I. The lasting quality of the development will be ensured by design, maintenance
and use guidelines established through an owners' association. (Ord. 298, 8-4-
2004).
E
CENTRA HOMES LLC
Exce((eszt Exheermcea
Planned Unit Development (PUD) Application Background:
The proposed Single Family subdivision contains 14 rural residential lots. This land is not within
the MUSA Boundary and the lots will be served individually by private well and septic systems.
This property is currently zoned Single Family Rural Residential (R-1). Two parcels involved
total 28.59 acres. The proposed density is just under .5 unit per acre, standard R-1 zoning
allows for .4 units per acre.
PUD Zoning:
We request the PUD Zoning for the following reasons:
Cohesive Neighborhood:
Our goal is to create a neighborhood that fits and flows together. Compared to what we
feel is achievable through standard ordinance, we feel the PUD layout creates a higher
quality neighborhood.
Low Impact Development:
With the flexibility of the PUD we propose to preserve as many trees as possible and
reduce environmental impact by having narrow streets through the neighborhood. With
the LID, we would work to minimize stormwater impact. Under standard ordinance
approximately 10.25 acres of wooded area would be disturbed, some of which abutt
neighboring properties and homes. Under the proposed PUD layout, only approximately
5.5 acres would be disturbed, a 53% reduction.
Health and Safety:
As we looked at designing the new neighborhood, we wanted to provide a safe and
inviting neighborhood for families. We wanted to limit the number of driveway access
points off of 157th Ave NE and Round Lake Blvd. As you know both of these streets
have 55 MPH speed limits. Our proposal hasjust one lot (Lot 1) having a driveway off of
157th Ave, the remaining lots will have driveway access off the new interior road.
Rural Feel:
As you drive North on Round Lake Blvd there is a signature "rural' feel. Minimizing the
driveway and street accesses off of Round Lake Blvd will preserve that feel. We would
be able to preserve the area just to the West of Round Lake with zero impact to trees
and wetland.
Covenants:
Under the PUD we plan to create a higher quality neighborhood by covenants. A couple
things we would limit or restrict would be:
• Exterior Finishes (i.e. no vinyl siding, minimum stone requirements, etc.)
10
• 30 -year architectural shingles
• House Types (i.e. two-story, ramblers, no split -entry)
• Minimum 3 -car garage
• Minimum Square Footage (2,300 two-story, 1,400 rambler
We would create an Architectural Control Committee that would oversee and
Enforce the covenants above.
PUD Flexibility Request:
The items of flexibility from standard zoning requested in this neighborhood are:
Cul -De -Sac Lenath:
Existing City standard has a minimum cul-de-sac length of 500'. This concept has
cul-de-sac length of approximately 550'.
Driveway Length/Flap Lot
Lot 2 is a creatively designed lot. We ask for flexibility on how this lot would generally
get access as shown in the concept with a long driveway access from the proposed
cul-de-sac rather than driveway access of of Round Land Blvd.
Lot Sizes and Widths:
We ask for flexibility lot sizes and lot widths at the setback line. The setbacks and width
vary across the new neighborhood ranging from 150' to over 300'.
Right of Way and Street Width
We request a narrower street width (27' wide with 18 inch ribbon curb) and 50' right of
way. This change is not shown in the proposed concept plan but this will be seen in the
preliminary plat application. This will be similar the the Preserve at Oak View PUD with
an additional 5' of blacktop as requested by City Staff.
Response to Staff Meetings:
Access to Reynolds Propertk
In our meetings with City Staff, we discussed providing access through this
neighborhood to the parcel of land to the north owned by Stella Reynolds (PID
17-32-24-43-0008). After reviewing the title work, this Reynolds parcel is benefited by
an Anoka County easement for ingress and egress as shown in the concept. This
easement allows this particular parcel to use the county easement to gain access to
either Tulip Street or Round Lake Blvd. Thus we have not shown the proposed access
to the future interior streets we are proposing.
We have discussed with the Reynolds family about purchasing the 7.5 acres to the
North, negotiations are ongoing. They have expressed that they would be fine accessing
their property through the Anoka County easement if we are not able to reach an
agreement.
CENTRA Hows.
Emenekr &Peiiexea
We expect the type of homes to be two-story and rambler homes with full basement with prices
to be from $500,000 to $750,000, depending on customer selected finishes.
Thank you for your consideration and we look forward with creating a new neighborhood in the
City of Andover.
Sincerely,
Tate Baxter
Centra Homes LLC
CENTRA HomB.
11
Y j O%F
O V L.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
MEMO/PANDON
TO: Joe Janish, Community Development Director
FROM: David Berkowitz, Director of Public Works/City Engineer
Jason Law, Asst. City Engineer
DATE: April 17, 2018
REFERENCE: Knoll Property/Sketch Plan/Review #1
The following comments are regarding Review #1:
1. The currently shown access point off of Tulip Street does not meet City spacing
guidelines on a collector street. Move the access to the north property line. This will also
allow for access to the Reynolds property to the north. A second roadway along the
Anoka County egress easement would result in double frontage lots on this property,
another reason to move the access north.
2. Staff does not support the long driveway proposed for Lot 2 and flag lots are not allowed
per City Code. This driveway access also results in an unusual configuration for Lots 3
and 4.
3. Submit sketch plan to the Anoka County Highway Department. Submit a copy of the
ACHD comments to the City. It's likely intersection improvements (bypass and/or turn
lanes) will likely be required at proposed intersection with 157th Avenue, which is an
important access to provide a secondary access to the plat. See if the Anoka County
Highway Department would allow access for Lot 2 from Round Lake Boulevard and Lot 1
from 157th Avenue.
4. Show a fixture road access and ghost plat the property north of the proposed
development.
5. Lot sizes and dimensions do not meet R-1 minimum standards. A PUD development
would be required to deviate from current zoning district requirements. Based upon other
recently submitted plats, the City Council may not support the size of lots proposed.
Refer to the City Council meeting video (hftp://gctv.org/city_meeting/andover-city-council-
4-4-2018/) Item 10 from April 3, 2018 for the Estates at Cedar Ridge sketch plan
discussion.
6. The narrative identifies 22 -foot roadway width with ribbon curb. Recent discussions with
the Andover Fire Chief indicate a minimum of 27' bituminous paved with 18" ribbon curb
is necessary for fire protection.
7. Ribbon curb is proposed in the narrative. Construction methods and details would need
to be discussed and reviewed further to avoid the issues that the City has experienced on
a previous development with ribbon curb.
8. Please review all City Codes for compliance.
9. Additional comments pending further review.
Note: It is a requirement that the Developer respond to each of these items in writing Lciet
digital copy from City and type responses below original comment) when re -submitting
the revised plat to the City. If you have any questions, feel free to contact Jason Law, Assistant
City Engineer at (763) 767-5130 or David Berkowitz, Director of Public Works/City Engineer at
(763)767-5133.
12
Anoka County
I
TRANSPORTATION DIVISION
Highway
Joe Janish
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Re: Sketch Plan - Knoll Property
Deal -Joe
13
MAY 1 1 2018
CITY OF ANDOVER
We have reviewed the sketch plan for the Knoll Property development, to be located in the
northwest quadrant of CSAH 9 (Round Lake Boulevard) and CSAH 20 (157th Avenue NW)
within the City of Andover, and I offer the following comments:
The existing right of way adjacent to CSAH 9 is 60 feet which should be adequate
for future reconstruction purposes. The existing right of way adjacent to CSAH
20 is 33 feet, and an additional 27 feet of right of way north of the CSAH 20 right
of way centerline will be required for future construction purposes (60 feet total
right of way width adjacent to CSAH 20). All lots within the plat will have access
to the local street system with the exception of Lot 1, which is proposed to gain
access via CSAH 20. This is not desirable from a county highway perspective,
but if it is not feasible from a City perspective for this lot to gain access via the
City street system, we will permit it. Please note that at some point in the future
this section of CSAH 20 will be reconstructed to include raised median
channelization, which would change access for Lot 1 to right turn in/right turn
out. In addition, given the proximity of this lot to the existing signal at the CSAH
20/CSAR 9 intersection, traffic volumes and turning movements at the
intersection may make access to/from this lot difficult. Consequently we
recommend that this information be communicated to the future buyer(s) of this
parcel so that they can make an informed decision. In addition, it appears that
sight distance requirements are not met at the proposed access for Lot 1, with
obstruction being trees and alignment of CSAH 20. The City and the Developer
should ensure that clearing and/or grading is completed to satisfy the sight
distance requirements to the fullest extent possible for this development. Please
note that no plantings or business signs will be permitted within the county right
of way, and care should be exercised when locating signs, plantings, berms, etc.
outside of the county right of way, so as not to create any additional sight
obstructions for vehicles entering/exiting proposed street and parcel.
ACHD would like to work with local governments in promoting compatibility
between land use and the county highway system. It should be recognized that
residential land uses located adjacent to County highways often results in
complaints about traffic noise. Existing and/or future traffic noise from CSAH 9
and CSAH 20 could exceed noise standards established by the Minnesota
Pollution Control Agency (MPCA), the U.S. Department of Housing and Urban
Development, and the U.S. Department of Transportation. Minnesota Rule
Our Passion Is Your Safe way Horne
1440 Bunker Lake Boulevard N.W. ® Andover, MN 55304-4005
Office: 763-324-3100 ♦ Fax: 763-324-3020 % www.anokacounty.us/highway
Affirmative /fiction / Equal Opportunity Employer
14
7030.0030 states that municipalities are responsible for taking all reasonable
measures to prevent land use activities listed in the MPCA's Noise Area
Classification (NAC) where establishment of the land use would result in
violations of established noise standards. It is advised that the City and the
Developer should assess the noise situation for this development as it is
proposed to be located directly adjacent to CSAH 9 and CSAH 20, and take the
level of action deemed necessary to minimize the impact of any highway noise
by incorporating the appropriate noise mitigation elements into the design and
phasing of this plat as applicable.
The ACHD Engineering Plan Review process will apply to this site. Calculations
must be submitted along with a grading and erosion control plan that delineates
the drainage areas for this development. The post -developed rate/volume of
runoff must not exceed the pre -developed rate/volume of runoff for the 10 -year,
critical design storm. Contact Nicholas Dobda, Engineer III via telephone at
763.324.3118, or via email at Nicholas. Dobda(&co.artoka.mn.us, for further
information and to coordinate the ACHD Engineering Plan Review process.
Please submit the drainage calculations, grading and erosion control plans,
ACHD Design Requirements Checklist for County Highway Modifications (copy
available via our website), and the applicable engineering plan and applicable
plan review fee to Mr. Dobda for his review and approval.
Following completion of the ACHD Engineering Plan Review process, the
contractor(s) completing the work in the county right of way can begin the ACHD
Permit process. An Anoka County Permit for Work within the County Right of
Way (fee = $150.00) and a driveway permit (fee = $175.00) are required and
must be obtained prior to the commencement of any construction. License
Permit Bonding, methods of construction, design details, work zone traffic
control, restoration requirements and follow-up inspections are typical elements
of the permitting process. Contact Susan Burgmeier, Traffic Engineering
Technician I at 763.324.3142 for further information regarding the ACHD Permit
process.
Thank you for the opportunity to comment. Feel free to contact me if you have any
questions regarding this review.
Sincel ,
Jane Rose
Traffic Engineering Manager
xc: File - CSAH 9 + CSAH 20/ Plats + Developments/2018
Nicholas Dobda, Engineer III
Chuck Gitzen, County Surveyor
Susan Burgmeier, Traffic Engineering Technician I
Sean Thiel, Graduate Engineer -
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 2
1 - Page 7, li 6 — Las Vegas, Nevada, add co a
2 Page 10, line — add a comma after "however"
3
There were no changes from st
5
6 Moti by Koehler, seconded by Hudson, o approve the April 10, 2018, Re at
7 Meeting me
as amended. Motion came a 5 -ayes, 1 -present (VanderLa 0-
8 nays, 1 -absent aninger) vote.
10 PUBLICHEARING. Sketch PlanlPlanned Unit Development—KnollProperty/Centra
11 Homes —157" Avenue/Round Lake Blvd NW
12
13 Mr. Janish presented information regarding a sketch plan for a single family planned unit
14 rural residential development as requested by Centra Homes. The purpose of a PUD is to
15 encourage more efficient allocation of density and intensity of land use where such
16 arrangement is desirable and feasible by providing the means for greater creativity and
17 flexibility in environmental design than provided under the strict application of this Code.
18
19 The ARC reviewed the sketch plan and submitted comments to the applicant. A rough
20 sketch plan has been submitted for the entire property. The staff mocked up a plan that
21 was provided to the developer for consideration of changes prior to the Planning and
22 Zoning Commission meeting.
23
24 The property is not located within the MUSA Boundary. The Comp Plan Rural
25 Residential (R-1) land use provides development areas outside the MUSA.
26
27 Access is proposed from Tulip Street and 157h Avenue NW with the construction of a
28 new street. A local street will be constructed to access the lots. The length of the cul -de -
29 sac exceeds five hundred feet as measured along the centerline from the intersection to
30 the center of the cul-de-sac area by approximately 50 feet.
31
32 The applicant is proposing a narrower street width (27 feet wide with 18 -inch ribbon
33 curb) and 50 feet of right of way. It should also be noted that this street width does not
34 allow for on street parking.
35
36 The Anoka County Highway Department has not yet made comment.
37
38 Mr. Janish commented that access from Tulip Street should be located further North to
39 meet the spacing requirements and it would provide access to the property to the North
40 that is not part of this proposal. Another option indicated by staff is to continue a street
41 to the North that could eventually be extended to provide access to that lot.
42
43 Each lot will be served by individual septic systems and individual wells.
44
15
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 3
I The applicant is proposing a Low Impact Development (LID) that would focus on
2 preserving as many trees as possible and reduce environmental impacts by having
3 narrower streets and work to minimize storm water impact.
4
5 The property is zoned Rl — Single Family -Rural, which allows for rural development.
6 The acreage in the proposal is approximately 28.59 acres. The applicant is proposing 14
7 lots, which equates to a density of .49 units per acre. At this density the developer would
8 receive 3 additional lots versus a typical R-1 Single Family -Rural development consisting
9 of 2.5 acre lots.
10
11 The applicant is requesting a PUD as part of this development. The applicant is
12 requesting flexibility in code requirements including lot size and dimension; primarily to
13 have flexibility to minimize tree removal and has indicated that the land is long and
14 narrow, limiting design options under the standard zoning requirements. The applicant is
15 also seeking a higher density that would provide for 3 additional lots within the
16 development.
17
18 The wetlands will need to be delineated and the report will need to be submitted as part
19 of the preliminary plat process. The Lower Rum River Water Management Organization
20 will need to review the preliminary plat and the developer will need to address any issues
21 that are raised during that review prior to a public hearing.
22
23 Commissioner Loehlein inquired about the flag lot. Mr. Janish responded that typically it
24 tends to be a lot that looks like a flag. Mr. Janish drew an example.
25
26 Commissioner Sims asked about an open area. Mr. Janish replied that some of the land is
27 likely unable to be developed and is not in the area under discussion.
28
29 Commissioner Koehler asked about the email sent to the developer on April 17 and if any
30 updates had been received. Mr. Janish confirmed that the narrative was updated, but the
31 sketch was not updated and that the Commission already had a copy of the updated
32 narrative in their information.
33
34 Commissioner Koehler asked about moving the road farther north and how far east it
35 would be going, if it would connect to Round Lake or the cul de sac. And further, would
36 the road meet the requirements for the access for going north? Mr. Janish confirmed that
37 it would and that the developer would make the determination of how far east.
38
39 Commission Koehler also asked about the double frontage lots and if there would be
40 double assessments in the future. Mr. Janish replied that would not be an issue,
41 considering it is a County road.
42
43 Commissioner VanderLaan asked about the area of the lots. Mr. Janish confirmed that
44 there would be 14 lots as requested and 11 lots if the City holds to the Code. He referred
45 to the staff memo. She noted that the City Council directed the Commission in the recent
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 4
1 minutes to remain with the 2.5 acres as intended. Mr. Janish confirmed that if there were
2 14 lots, they would be smaller than 2.5 acres each. It is up to the developer to show how
3 a high-quality development can be created by using the PUD to change the R-1 standard.
4 Staff looked at the proposal and it is up to the Planning & Zoning Commission and City
5 Council to make this determination. This parcel, due to the length and width and existing
6 homes, makes it a greater challenge. The developer is not asking for a change in the
7 sewer requirement.
9 Commissioner Koehler asked if the City's suggestion to move the road to the north was
10 met and would the City be amenable to direct access to 157th. Mr. Janish replied that
11 according to the map, there is no access at this point, until the map is redone. This is just
12 a sketch plan, an informational step. The Commission will still see the preliminary plat.
13
14 Commissioner Hudson asked about the Memo from Anoka County regarding the
15 reconstruction of "the raised median channelization." He speculated that theoretically it
16 could affect the entire length of the development. Mr. Janish confirmed that they do not
17 yet know the County's intention for this particular property.
18
19 Chairperson Nemeth asked how wide the streets are supposed to be. Mr. Janish believed
20 that it was 32 feet, which is a 5 -foot loss, plus ribbon curb (goes to a ditch). He asked if
21 the Reynolds property was land locked. Mr. Janish referred to the narrative which talks
22 about possibly providing a road on the northern boundary. Staff is unsure at this time as
23 it relates to the easement and who has access.
24
25 Chairperson Nemeth asked if Lot 3 was buildable as it stands, due to the wetland. Mr.
26 Janish replied that the City does not require soil bearings at the sketch phase. He
27 followed up by asking about the lot width. Mr. Janish stated that it was not known at this
28 time. He also asked what the Park & Recreation Commission had determined for park
29 space. Mr. Janish confirmed that they wanted cash in lieu of land.
30
31 Commissioner VanderLaan, noting the width of the roadway, asked about the statement
32 that there would be no off-street parking. She had concerns regarding no parking at all.
33 Mr. Janish explained the proposed parking situation and that there has been some trouble
34 with ribbon curb in the past, so they would like to be cautious. Engineering believes that
35 it has been done before and should be done, in spite of any difficulty. Commissioner
36 Koehler confirmed with Mr. Janish, the answer regarding the width of the street, resulting
37 in no parking being allowed on either side of the street.
38
39 There were no additional questions of staff.
40
41 Motion by Loehlein, seconded by Sims, to open the public hearing at 7:43 p.m. Motion
42 carried on a 6 -ayes, 0 -nays, 1 -absent (Daninger) vote.
43
44 Chairperson Nemeth explained the public hearing process.
45
17
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 5
1 Ray and Kathy Schraeder, of 3340 1591h Avenue NW, residents that live just north of the
2 proposed development, have lived there for 20 years. They like the way it is laid out but
3 would hate to see the 2.5 acres requirement change. He expressed concern regarding the
4 road and concern for the view. He also asked about wetland concerns, drainage and the
5 price point of the homes. Most of his concern relates to taking away from the rural
6 environment, including the ability to hunt if you are a property owner of 5 acres or more
7 with a bow.
9 Mike and Deb Bertrom of 3537 1570' Avenue NW, expressed concerns about the road to
10 the development abutting their rear property line, increased noise, dropping property
11 values, and they would have road frontage on 3 sides. They would like to see the road go
12 farther north. They would also like to see the speed limit on 15r lowered. Overall, the
13 value of the lots would be greater if the development had back-to-back backyards. They
14 would like to see the lot size remain at 2.5 acres as it makes it private.
15
16 Mark Bringham, of 17322 Aztec Street NW, asked about lot size in relationship to similar
17 capacity of the land to assimilate septic waste. He asked for clarification as to each
18 property having their own well and water and has concerns with the impacts to the water
19 table if there are more lots allowed.
20
21 Ken Putz, of 15640 Quay Street, lives on the property directly south off of Quay Street.
22 He agrees that the issues are around septic, conservation, well usage, and R-1 and lot
23 sizes. He noted that the lot sizes in the surrounding area are 2.5 acres and would like it to
24 be consistent. He would also like to see better accessibility with the property having
25 access from the north and a resulting very attractive plan for the whole area.
26
27 Developer Tate Baxter, of Oak Grove, Minnesota and Centra Homes has been a local
28 developeribuilder for 7+ years and is currently a builder in 9 locations across the Twin
29 Cities. The owner of Centra Homes is also local and lives in Andover. He proposed the
30 PUD and sketch plan options.
31
32 Mr. Baxter described the development as similar to the Preserve at Oakview with a range
33 of lot sizes starting from 1.5 acres. A total of 14 lots are proposed for the development.
34 The purpose of the PUD is to propose a lower impact development that includes swales
35 on the outsides of the street. It is proposed to be a high-quality development. For
36 discussion purposes, he brought a new exhibit that was distributed to the Commissioners.
37 A street is being proposed, that goes all the way from west to east, with a width that is
38 greater than what is needed. The density is higher than the standard Code. The reasoning
39 for the way that it is laid out is the low impact design to preserve trees and maintain the
40 natural feel. The parking would be like The Preserve at Oakview. City staff felt that
41 parking on one side of the street would be acceptable. Regarding the road to the north
42 and to the east, he would like to do it as planned and he does not feel it would impact the
43 property. All storm water would be kept on site. All septic and water issues would be
44 addressed as the process moves to the preliminary plat. He addressed Mr. Putz and
45 responded that "if we were to go farther north, there is nowhere to come south, no
In
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 6
1 easement." The north property is 7.5 acres. There is an Anoka County egress/ingress
2 easement, and they have been in talks with the Reynolds family. They plan to add this to
3 the PUD if they can come "to terms" on an agreement.
4
5 Chairperson Nemeth asked staff to put up the new map and asked to hear Mr. Janish's
6 comments.
8 Mr. Janish described staff thoughts regarding Quay Street and described possible changes
9 that would be needed if the property was not developed as a PUD.
10
11 Commissioner Hudson referred to page 4 of the packet regarding standard development
12 standards.
13
14 Chairperson Nemeth asked about the widths of the lot as it relates to City Code. Mr.
15 Janish confirmed that some are under 300 feet width and some are over. The sketch
16 distributed in the packet is not to scale but is close.
17
18 Deb Bertrom, of 3537 157th Avenue, referred to the developer saying that it would be a
19 "high quality neighborhood." She wanted to know why 14 lots is "high quality"
20 compared to 9 lots, which would be of larger size. She asked do more homes equal more
21 quality? She thought that bigger lots are worth more to some people.
22
23 Steve Barry, of 17230 Aztec Street, looked at the proposal, specifically at lot 3 and 4 and
24 suggested splitting lots 3 and 4 for a road and putting a cul de sac in lot 2, at the edge of
25 lot 1.
26
27 Chairperson Nemeth reminded the resident that there was an issue with lot #3 due to the
28 wetlands.
29
30 Hope Luedtke, of 16932 Jivaro St, stated that she appreciated what Deb had to say. She
31 does not believe that Andover needs to be the Edina of the north. She enjoys the country
32 feel of the community and the quality the residents enjoy in the City. She acknowledged
33 that things are going to be developed.
34
35 Mr. Baxter came back to the podium and addressed "high quality" lots (14 vs. 9 lots). He
36 responded that it is planned as a low impact development, with narrower streets, ribbon
37 curb, a rain garden, ditches, and landscaping. He specifically mentioned moving the lots
38 west for lower impact. Economic feasibility came into the picture to help compensate for
39 the costs for the extra features. In this type of scenario there are covenants in place to
40 maintain. He commented that 1.5 acre lots still feel like they are large and allow for
41 septic sites. In proposing the development, they are not trying to push the standards, but
42 rather they are trying to work around the wetlands. Chairperson Nemeth expressed
43 interest in learning more about the Architectural Controls Committee. Things he would
44 like to see are the type of home, minimum square footage, exterior materials, etc. Mr.
Regular Andover Planning and Zoning Commission Meeting
Minutes — May 8, 2018
Page 7
1 Baxter stated that a three -car garage would be standard, with 1,800 square feet on the
2 main level. The builder would start as the head over architectural controls.
4 Dave Dresback, of 3339 157Th Avenue NW, stated his main concern would be the style of
5 the home. He came to the meeting because he wanted to see what was being built.
6
7 Motion by Koehler, seconded by Loehlein to close the public hearing at 8:35 p.m.
8 Motion carried on a 6 -ayes, 0 -nays, 1 -absent vote (Daninger).
10 Commissioner Koehler gave advice to the builder saying "you are close, but you are not
I 1 quite there," in reference to 1.5 acres being too far off City Code. He expressed support
12 for a PUD as it relates to preserving the view and the trees, seeing the benefit. He went
13 on and referenced the narrower road, which is 5 feet wider than The Preserve at Oak
14 View, which would allow for parking on the side of the road. Narrowing the road in that
15 case helped reduce speeding. State codes must be met for septic and water. He
16 expressed disapproval for the "flag lot," which was discussed a year ago. Lastly, he
17 suggested working with the builder on access roads because he is concerned about lot 1
is and safety. He concluded by saying, "hopefully, when this comes back as a PUD, we can
19 horse trade to get some of these things done." He would like to work with this builder to
20 make it what fits in the community.
21
22 Commissioner Loehlein agreed that a PUD is probably appropriate, due to the odd shape
23 and access issues. He supported what staff stated about more access in the north,
24 avoiding the street on the Bertrom's abutting property. He thought there were advantages
25 to the current layout, especially preservation of trees and wetland.
26
27 Commissioner VanderLaan addressed the issue of the 2.5 -acre lot by recalling that in
28 1974, before the City became a City, there was a lot of insistence to keeping the rural
29 character. To provide services, the entire area had to be looked at. Every time the City
30 compromises, suddenly there is more pressure on roadways, so it is important to keep the
31 density light. Large lots give an assurance of rural character. It is the City's obligation.
32
33 Commissioner Hudson stated that the proposed lots are too small. He suggested that the
34 acreage "start with a number 2."
35
36 Chairperson Nemeth stated that he concurred. He does not believe that the Council will
37 approve less than 2.5 acres. He suggested illustrating the future access and possibly a
38 ghost plat, north of the property. He concurs with moving the street north on Tulip and
39 extending Quay Street. He likes the rural feel and lives in the area. He remarked that he
40 hears people in the community say at Family Fun Fest that they want bigger lots.
41
CESSAND RECOIVVE
43
44 The meeting wa essed at 8:50 p.m. and recon at 8:56 pm.
45
20
N
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KNOT_!_ PROPERTY CONCEPT SKETC—! 45]010
CENTRA HOMES — — � SambateK
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RECR d�D
-VICINITY MAP APR
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6 2018
lAsol y I&w•t
KNOLL PROPERTY CONCEPT SKETCH 'f"�
4530101
8
GENTRA HOMES
Nowthen Oak Grove
Dan ump. Palft H1.1..an spat l anon Plan 201 71ir a mMI ano n PWn 201 _Fque¢ll mrd
East
Bethel
Ham
Lake
Blaine
TRANSPORTATION
PLAN
L E G E N D
Proposed Regional Trails
City
County
Existing Trails
City
County
�i Existing Roads
Proposed Collector Roadway
Existing Roadway
�i A Minor Arterial
�i B Minor Arterial
Major Collector
Minor Collector
Local
�> Water '�� Railroad f] Parks dF Schools I
Proposed Regional
Trails Plan
Figure 11
Revised February 2018
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule June EDA meeting
DATE: June 5, 2018
INTRODUCTION
The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00
pm before the June 19, 2018 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
1. Approve Meeting Minutes
2. Discussion/Fire & Building Codes
3. Redevelopment Updates
4. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items.
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the June 19, 2018 City Council meeting.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule July Council Workshops
DATE: June 5, 2018
ACTION REQUESTED
Schedule one-hour limited topic Council workshops for the month of July at 6:00 pm before the
July regularly scheduled City Council meetings. Below are the dates:
6:00 pm — 7:00 pm on Tuesday July 3rd;
6:00 pm — 7:00 pm on Tuesday July 17th
DISCUSSION
The Council is requested to schedule workshops for the following potential business items:
1. Meet with a Commission—Administration/Engineering
2. Potential Community Center Expansion Discussion—Administration/Engineering
3. 2019 Budget Development Discussion -Administration
4. 2019 - 2023 CIP Development Discussion -Administration
Other items may be added upon Council request or operational need.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Change the August 8, 2018 City Council Meeting Location
DATE: June 5, 2018
INTRODUCTION
Change the August 8, 2018 City Council meeting location.
DISCUSSION
Due to the remodel of the City Council Chambers, staff is requesting the location of the
August 8, 2018 City Council meeting be changed to the Anoka County Sheriffs Office,
13301 Hanson Boulevard NW. The Anoka County Sheriffs Office community room can
accommodate the City Council televised meeting.
ACTION REQUESTED
The City Council is requested to change the location of the August 8, 2018 City Council
meeting to the Anoka County Sheriff s Office, 13301 Hanson Boulevard NW.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
June 5, 2018
The City Administrator and Department Heads present will provide a brief verbal update on
various items of interest to the City Council and to the residents at the meeting. Listed below are
a few areas of interest:
1. Administration & City Department Activities
2. Update on Development/CIP Projects
3. Legislative Updates
4. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a particular
item, please notify me so an adequate update can be made.
submitted,
L