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HomeMy WebLinkAboutJune 7, 2018A II T Y O F rI06I E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting June 7, 2018 6:30 P.M. Meet at Pine Hills South Park 7:00 P.M. Meet at Andover City Hall 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/17/18) 4. Agenda Approval 5. Consider Request from Andover Athletic Association/Sunshine Park Building Modifications 6. Consider Request from Andover Baseball Association for Improvements/Rose Park, Cont. 7. Consider Irrigation/Sophies Park 8. Update on Joint Meeting with City Council 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss Zone D Parks B. Discuss Fee for Use of Fields C. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider Request from Andover Athletic Association/Sunshine Park Building Modifications DATE: June 7, 2018 INTRODUCTION The Park and Recreation Commission is requested to consider a request from the Andover Athletic Association (AAA) to consider modifications at Sunshine Park building for additional storage space. DISCUSSION Due to the discussion regarding storage space a couple meetings ago and the need for the removal of the POD at Sunshine Park that will occur in the near future, AAA has submitted a request to the City to consider allowing modifications to the main level meeting room at Sunshine Park and convert approximately 3/5 of the space to storage which would also include removing a exterior wall so that a garage door can be installed to allow the storage of two John Deer Gators, field chalk, paint, small utility trailer, rakes and field drags among other items that could be stored. The Engineering and Building Department has review the AAA request and has the following comments: • A building permit will be required (staff recommends the cost of the permit be paid for by park dedication funds) from the City since there will be structural modifications to the building including modifications to the electrical system, HVAC system, security system, and new interior walls that will need to be constructed to separate the storage space from the smaller meeting room. • The Building Official has indicated that an architect will not be required for the structural modifications. • All work proposed will need to be done by an experienced contractor or contractors and they will need to be insured. Once AAA has identified the appropriate contractor or contractors that will do the work, they will need to meet with the Building Department to discuss the details of the construction. • AAA will need to hire the electrical contractor. An electrical permit will be required. The Park and Recreation Commission needs to determine who pays for this permit. • Since gasoline cans will be needed for the John Deer Gators, a gas cabinet for storing the containers shall be required. • The doors (garage and other doors) will need to be purchased and installed by AAA's contractor. The garage door must have an R-11 rating and approved by the Building Department including exterior material and appearance of the garage door. The City will provide service to remove construction debris from the site including any recycling that can be done. Staff is supportive of the project, but it will be up to the Park and Recreation Commission to determine if they would like to provide storage space available within Sunshine Park building. If there is support for the improvements, the Commission should make a motion/recommendation to the City Council for their consideration. BUDGETIMPACT It is staff's recommendation that AAA be responsible for all improvements that are being proposed with the understanding that the City will be responsible for the permits fees (funded by park dedication funds since this a new improvement) that are required to construct the storage space. ACTION REQUIRED The Park and Recreation Commission is requested to make a motion/recommendation to the City Council for approval of the request by the Andover Athletic Association (AAA) to allow modifications at Sunshine Park building meeting room for additional storage space. Respectfully submitted, To Attachments: Request from the Andover Athletic Association with pictures 10000, Cc: Jason Strasser, Andover Athletic Association (copy sent by e-mail) Ernie Bedor, Andover Athletic Association (copy sent by e-mail) To: Todd Hass (City of Andover) Regarding: Storage space Per the Andover City Code changes. Each association was asked to submit our storage future storage needs with the intent to remove the PODS from the city of Andover. One option to remove the POD from Sunshine park. Install an overhead door that would allow access to store the field equipment used at the fields. This currently includes two john deer gators, field chalk, field paint, small utility trailer, rakes and field drags. The utility trailer could be stored off-site. Converting approximately 3/5 of the back room at Sunshine to storage garage. This room could be used by AAA (FP/SP), ABA, AFA and lacrosse. The POD does meet the associations storage needs. The change in the city code is driving the need for change. Next Steps: Need the city Engineer to determine feasibility and structural needs: -What does the new opening require a for a header? Does the city Public works department have the skillset to room the block and add the door or does this need to set out for quote? Changes to Security— need a quote Removal of cabinet —Volunteers? Installation of cages— Volunteers? Building supplies: Door (Overhead Roll -up or Standard Garage door) Fencing Ballpark Cost: Removal of Brick and Framing: Public Works — Free, Out sourced - $15K ECERV� Door and Installed -$7.5K MAY o 8, 2018 Security Update - $500 ��� BY Cage Install —Materials $1,000 I would like to see how much the city is willing to contribute and support the project, since this is a self-inflicted change. -j S!! Interior Changes: -Remove Built in shelf -Add Chain Link (Cage) to divide the room -No changes to Floor -Remove Alarm from Door -Remove Motion detectors from back room