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Home My WebLink AboutApril 12, 2018a ? C I T Y CN ID5 06 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Special Park & Recreation Commission Meeting April 12, 2018 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (3/22/18) 4. Agenda Approval 5. Consider 2018 Spring/Summer Softball/Baseball Schedule, Cont. 6. Anoka County Sheriffs Department 1st Quarterly Report 7. Park Dedication Improvement Fund 1st Quarterly Report/Finance Department 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss Use of Timber River Park and Concerns B. Discuss Zone C Parks C. Discuss Responses Received from Associations Regarding Future Storage Needs D. Consider Draft 2019-2023 Trail Capital Improvement Plan E. Discuss 2019-2023 Park Capital Improvement Plan, Cont. F. Update on Potential Andover Community Center and YMCA Ideas/Events G. Adjournment 1EL1VD0VT 1 �.,�.L �� 1665 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer -MB FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2018 Spring/Summer Softball/Baseball Schedule, Cont. DATE: April 12, 2018 INTRODUCTION This item is in regard to consider approval of the 2018 spring/summer softball/baseball schedule. DISCUSSION This item was tabled from the March 22, 2018 meeting to allow the Andover Baseball Association (ABA) to prepare their game schedule. The ABA game schedule was not available to be included in the packet before they went out. The game schedule will be presented at the meeting. If staff receives the game schedule before the meeting, it will be e-mailed out to each of the Park and Recreation Commission member for review. Attached for your review is the proposed 2018 softball baseball schedule that was presented at the last meeting on March 22nd. The City has received four (4) applications for use of the fields for the upcoming season from the Andover Athletic Association (AAA), Andover Baseball Association (ABA), Legacy Christian Academy (LCA) and the MN Augers Baseball (they have submitted 2 applications -one for practices and one for games). Copies of the applications are available in the March 22, 2018 packet. Timber Trails Park ball field is now on the schedule and is proposed to be available for use during the spring -summer season. The City has received applications for use of the fields from the following youth groups: % of 2017 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance om Andover Elections (State) Insurance Procedures Andover Athletic 72% Yes Yes Yes Yes Assoc. (AAA) Andover Baseball 90% Yes Yes Yes Yes Assoc. (ABA) Legacy Christian 31% Yes Non -Profit Yes Yes Academy (LCA) School MN Augers Baseball NA No No Yes No (Did not use fields in 2017 on a regular basis) ➢ The MN Augers Baseball has indicated in their application that 91% of the players for 2018 are from Andover. Note: Copies of the certification of participants, By-laws, the 5010's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them or you can visit AAA and ABA websites for that information. Information about LCA can be available by contacting City staff or visiting LCA's website. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2018 Softball/Baseball Schedule. Respectfully submitted, 40010§mlp� Todd J. Haas Attachments: Proposed 2018 Schedule from the March 22°d meeting Cc: Ernie Bedor, Andover Athletic Association (copy sent by e-mail) Jason Strasser, Andover Athletic Association (copy sent by e-mail) Patricia Mumane, Andover Baseball Association (copy sent by e-mail) Sarah Klawiter, Legacy Christian Academy (copy sent by e-mail) Kevin Torgerson, MN Augers Baseball (copy sent by e-mail) ANDOVER SPRING/SUMMER SOFTBALL/BASEBALL SCHEDULE 2018 ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS dawn -dusk dawn -dusk MON TUE WED THU F_LRI_j AT SUN SUNSHINE #1 AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) 5PM-DARK SUNSHINE #2 AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) 5PM-DARK SUNSHINE #3 AAA (SP) AAA (FP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) 5PM-DARK SUNSHINE #4 AAA (SP) —AAA (FP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) AAA (SP) 5PM-DARK SUNSHINE #5 AAA (SP) ABA AAA (SP) AAA (FP) AAA (SP) AAA (SP) AAA (SP) 5PM-DARK SUNSHINE #6 AAA (SP) AAA (SP) AAA FP) AAA (SP) ABA AAA (SP) ABA 5PM-DARK CITY HALL #7 AAA (FP) ABA AAA (FP) ABA ABA ABA ABA 5PM-DARK TERRACE PARK ABA ABA ABA ABA ABA ABA ABA 5PM-DARK Page 1 Page 2 TUE WED FRI dawn -dusk dawn -dusk MON SAT SUN ABA ABA ABA ABA ABA N RTH (WEST) ABA ABA ANDOVER STATION NORTM ABA ABA ABA ABA ABA ABA ABA NORTH (EA ABA ABA ABA I ABA ABA L A ABA ABA 2:30 pm -5 pm LCA L A L A L A _ games on y games only games only - games only games only NORTHWOODS ABA ABA ABA EAST 5PM-DARK ABA ABA ABA ABA PINE HILLS SOUTH ABA ABA ABA ABA ABA ABA ABA 5PM-DARK STROOTMAN AAA (FP) AAA (FP) AAA (FP) 2:30 pm - 5:00 pm AAA (FP) AAA (FP) AAA (FP) AAA (FP) SP -M --DARK LUNDS NORTH ABA ABA ABA ABA ABA ABA ABA 5PM-DARK HIDDEN CREEK NORTH ABA LCA ABA ABA ABA ABA ABA ABA _ LCA Practice only LCA 5PM-DARK Practice only Practice only Page 2 Page 3 TUE WED THU FRI dawn -dusk SAT dawn -dusk SUN MON ROSE PARK (SOUTH) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK ROSE PARK ABA ABA ABA ABA ABA ABA (NORTH) ABA I 5PM-DARK 1 HILLS OF BUNKER LAKE WEST ABA _ ABA ABA ABA ABA ABA ABA WILD IRIS ABA ABA ABA AAA (FP) ABA ABA ABA 5PM=DA-RK ANDOVER LIONS PARK AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) 5PM-DARK TIMBER TRAILS ABA ABA ABA ABA ABA ABA ABA 5PM-DARK SHADOWBROOK EAST (North - ABA _ ABA- ABA ABA ABA ABA ABA -field)-- 5PM-DARK EAST (South field) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) (South field #1) AAA (FP) Available June - August 31 my 5PM-DARK Page 3 Page 4 THU FRI dawn-dusk dawn-dusk SUN MON TUE WED SAT EVELAND FIELDS (Middle field #2) AA_ A (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) Available June 1- August 1 Only 5PM-DAR EVELAND FIELDS AAA (FP) (North field #3) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) AAA (FP) Available June 1- August 31 Only 5PM-DARK FP -Fast Pitc o ball SP-Slow itch Softball * WEEKEND FIELD MAINTENANCE REQUIRED ** FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) *** NEED SUNDAY MORNING MAINTENANCE ONLY **** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY AAA - Andover Athletic Assoc. (Regular Season Ends July 31, 2018) ABA - Andover Baseball Assoc. (Regular Season Ends August 15, 2018) NMSA-North Metro Soccer Association _ FHMC - Foundation Hill Monteisori and Child care LCA - Legacy Christian Academy (Season Ends May 25, 2018) April 28-29/ABA/Thaw Ball Tourney/ASN (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and-south-fields), Sunshine Park Fields 5-6, Timber Trails Park May 4th & 5th/Andover High School Fast Pitch Softball/Fields 1-4 at Sunshine Park May 26-27/AAA/Spring Jamboree/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 June 1-3/ABA/Andover Baseball A-Town Classic Tourney/Fields 1-6 at Sunshine Park, City Hall Park Complex #7, ASN Fields (east field only), Hidden Creek North Park, Pine Hills South Park_, Shadowbrook East Park (north and south fields), Rose Park (north and south fields) June 15-17/AAA/A-Town Classic/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field #7 and Eveland Fields (north, middle and South) June 22-24/ABA/Anders Flaa Mid Tourney/ASN (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park June 22-24/AAA/End of Season Jamboree/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 Page 4 July 13-15/ABA/Andover Baseball Celebration Weekend/Fields 1-6 at Sunshine Park, City Hall Park Complex #7, ASN Fields (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields), Rose Park (north and south) fields) July 20-22/AAA/State Tourney Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 and Eveland fields (north, middle and south) July 20-22/ABA/14AAA Gopher State Tournament of Champions/ASN (west and middle fields only) July 25-29/AAA/Mall of America Nationals/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 and Eveland fields (north, middle and south) August 3-5/ABA/All-Star Tourney/ASN Ballfield Facility (west and middle fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East 4/The Heroes Tourney -Tribute to MN Troops/Fields 1-4 at Sunshine Park August 11-12/ABA/Sunday Sandlot End of Season/ASN Fields (west and middle fields) July 13-14/Andover Fun Fest APPROVED: Date Jason Grode, AAA, Park Coordinator 4/1212018 LCA, Biz Brouse, Front desk Page 5 DATE OF PREPARATION 4/12/2018 REVISED DATE: April 2, 2018 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report January 1 — March 31, 2018 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 1st quarter. Date: Time: Location: Case Number: 01.14 11:19 PM Boat Landing 18010963 A deputy was called to the landing due to a vehicle hitting a pole. When she arrived she located the vehicle with no driver. She located the driver through records and called her. The driver advised she went into a tailspin due to icy road conditions. The deputy advised she should have called 911 due to the damage to the electrical pole. The vehicle was towed. 01.20 2:22 PM Prairie Knoll 18015214 A caller reported a female dumping large bags of garbage in the trash can next to the pavilion. The deputy figured out who the trash belonged to and made contact. They were instructed to remove the trash and dispose of it at their own home. They complied. 02.21 10:28 AM Crooked Lake Boat Landing 18039601 A caller asked a deputy to check the welfare of a male that was in a fish house because he had been there for a couple days. The deputy made contact and the male was fine. 03.01 5:50 PM Purple Park 18046542 A deputy responded to a property damage crash at the location where one vehicle backed into another. 03.15 1:08 PM Green Acres 18057951 A caller reported a suspicious vehicle in the lot. A deputy arrived and was unable to locate the vehicle. The caller was advised to call again if she saw it return. 03.19 8:58 PM Pleasant Oaks 18061845 A deputy was dispatched to the park on a 911 hang-up call with noises in the background. He arrived in the area and was unable to locate anything. cc: Commander Lenzmeier 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Finance Manager SUBJECT: 2018 First Quarter Financial Report DATE: April 12, 2018 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2018. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2018 Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Rose Park Tower Rental balance Chesterton Commons Park - Donation balance 14-15 Fox Meadows Park - Renovation Irrigation Projects - Small Parks Annual Miscellaneous Projects Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 3/29/2018 2018 Park Improv 1st Qtr Budget $ 82,975 15,000 Carryforwards/ Budget Adjustments 24,916.84 1,075.86 20,000.00 239.96 45,000 - 15,000 151.25 $ 60,000 $ 45,992.70 $ 391.21 24,916.84 1,075.86 19,760.04 45,000.00 14,848.75 105,601.49 $ 41,988.48 Actual $ 147,589.97 Collected To Date $ 9,114.00 - 147,589.97 2018 Reserved Actual Amount 239.96 45,000 - 15,000 151.25 $ 60,000 $ 45,992.70 $ 391.21 24,916.84 1,075.86 19,760.04 45,000.00 14,848.75 105,601.49 $ 41,988.48 CITY OF ANDOVER Park Improvement Fund Balance Sheet March 31, 2018 Assets: Current Assets Cash - Reserved $ 105,601.49 Cash - Unreserved 41,988.48 Total Cash 147,589.97 Interest / Tax Receivable 127.69 kip., .t 1, Liabilities and Fund Balance: Liabilities Accounts Payable Deferred Revenue 127.69 Fund Balance Fund Balance 12-31-17 136,374.82 Excess of Revenues Over (Under) Expenditures 11,215.15 a Total�iab�ities �g unilBalarice ;It'd..£ .n 3/29/2018 2018 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Revenues March 31, 2018 Revenues: Prooertv Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Country Oaks N 3rd Catcher's Creek 2nd Subtota! 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Budget $ 15,000.00 3,038.00 6,076.00 $ 82,975.00 9,114700- (835.00) (835.00) 2,950.36 2,950.36 Miscellaneous Fox Meadows - Permit Escrow Release 377.00 Subtotal $ - 377.00 Total Revenues $ 97,975.00 $ 11,606.36 3/29/2018 2018 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Expenditures March 31, 2018 Expenditures: Budget 61020 - Suoolies - Operating Fox Meadows Park - Menards $ 239.96 Subtotal 239.96 62200 - Rentals Subtotal - 63005 - Professional Services ' Shadowbrook East Park - Roofing Permit 76.00 Subtotal 76.00 63010 - Contractual Services 60,000.00 Subtotal - 63015 - Publishing Park Dedication Fee Change - ECM 75.25 ft W * - Miscellaneous Projects 3/29/2018 2018 Park Improv 1st Qtr ,AN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director Tljk� SUBJECT: 8. Review Outstanding Items/Maintenance Update DATE: April 12, 2018 Issues list as of 4/4/18 UPDATE OF ANDOVER COMMUNITY CENTER AD VISOR Y BOARD — Commissioner Butler COMPLETED PROJECTS — ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • Update of Ouarterlv Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Wild Iris Park and Hills of Bunker Lake West Park Irrigation — Staff will be contacting private contractors over the next couple months for installing the water services that will be installed in the spring of 2018. Both irrigation projects will be done in 2018. • Rose Park Shelter Replacement Proiect — Shelter has been ordered and should arrive sometime this spring. Staff has contacted a contractor about providing the City a quote for the concrete pad area for concessions and a sidewalk that is necessary to meet ADA requirements to the new shelter. • Terrace Park Playground Equipment Replacement — The playground structure for 5-12 year olds and new swings have been ordered. As of right now the neighborhood will be installing the new equipment most likely on Saturday, May 19th. • Pine Hills South Park Playground Equipment Refurbish — The replacement parts have been received for the existing playground structure. The replacement and repainting of the playground structure will be done this spring. Public Works staff will be replacing the plastic parts and the local GameTime representative will be repainting the metal parts of the structure once the weather is warmer. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Kelsey Round Lake Park — Staff has received approval from the City Council to move ahead in applying for the MNDNR grant (Outdoor Recreation Grant Program). The application has been submitted to the MNDNR. • ASN Trail -- Staff has received approval from the City Council to move ahead in applying for the MNDNR grant (Local Trail Grant Program). The application has been submitted to the MNDNR. Eveland Field Fencing — Nothing new to report. This fencing project is on hold until staff hears back from the Andover Athletic Association (AAA) and the Andover High School to determine if they plan on moving forward in relocating the outfield fence in 2018. As previously indicated they would like the fence to be relocated closer to home plate to meet the fast pitch standards so the players have an opportunity to hit homeruns. Note: The existing outfield fencing itself is in poor condition in some sections and probably should be replaced if the outfield fence is to be relocated. • Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2018- Crosstown Blvd NW between Bunker Lake Blvd NW and 140th Avenue NW. The Engineering Department has completed the draft trail alignment and has identified trail easements needs. It is anticipated to have all the trails easements signed by the middle of April. Staff is currently working on the boardwalk design that will cross the wetland south of Fire Station 1. Once the final construction plan has been completed, the plan will go out for bids sometime in early summer. Anticipated construction to begin in July/August. 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. Note: Staff has received approval from the City Council to proceed applying for a MNDNR grant (Local Trail Connections Program). Note: There is item on the agenda to discuss 2019-2023 Trail Capital Improvement Plan • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2018. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 3/17/18 • Completed trash service at parks and trails. • Completed Kaivac floor cleaning of all warming house floors and ASN building. • Cleaned equipment and Public Works building. • Completed painting all hockey goals and stored away for the season. • Three Parks employees attended the Minnesota Shade Tree Short course March 13-14. • One Parks employee attended the Certified Playground Safety Inspector's Course March 13-16. 3/24/18 • Completed trash service in parks and on trails. • Cleaned equipment and Public Works buildings. • Painted doors at City Hall Warming House. • Set up for Maddie Rooney parade. • Completed tree pruning and removals along the Tom Anderson Trail. 3/31/18 • Completed trash service at parks and trails. • Cleaned equipment and Public Works buildings. • Painted over graffiti at Railroad along Tom Anderson Trail. • Cleaned up after Maddie Rooney parade. • Completed tree pruning and removals. • Cleaned off stickers and debris at the Skate Park Shelter. • Cleared brush at Sunshine Park and Skate Park. rNEEMPE Ar 1- -`� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: A. Discuss Use of Timber River Park and Concerns Date: April 12, 2018 INTRODUCTION The Park and Recreation Commission is requested to discuss the future use of Timber River Park and concerns that have been raised by the associations that have used the park over the past few years. DISCUSSION As indicated on the 2018 Soccer -Lacrosse Schedule for the upcoming, lacrosse which generally schedules this park for practice has decided not to schedule any practices for the upcoming season for a couple different reasons. First is that the association has indicated that the mosquitos are bad which probably has to do with a few low areas north and south of this park which may be breeding habitat for the mosquitos throughout the summer. The second concern is the condition of the field. Portions of the field at times can be wet or saturated even when there are days where it did not rain for a period of time. Staff recommends a meeting at the park in May and get first hand look at the situation. ACTION REQUESTED The Park and Recreation Commission is requested to discuss the future use of Timber River Parks and concerns that have been raised by the associations that have used the park over the past few years. Respectfully submitted, Todd J. Haas Attachment: Location map's Cc: Dan Thinnes, Andover Area Lacrosse Association (copy sent by e-mail) AiPOYE R Timber River Park 17092 17068 17024 ,�' .3aZ3 5259 52; 17178 5260 52; 17136 17145 52] 17069 5218 /17081 17058 r 17051 17037 17033 17036 17021 17019 17022 16993 16997 17004 5347 5221 16974 16850 16831 1717;4 17096 5183 154 i 191 5198 Date Created: March 28, 2018 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. 16811 3fi806 16757 •16752 16737 16732 5315 16717 16714 16665 16647 16656 5151 16645 Date Created: March 28, 2018 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City EngineerDb3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Discuss Zone C Parks DATE: April 12, 2018 INTRODUCTION The Park and Recreation Commission is requested to begin evaluating Zone C and prioritizing the importance of each park and features within the park. DISCUSSION The parks within Zone C (21 parks) will be reviewed at this meeting. Subsequent Zone D will be reviewed at future meetings. Below identifies Zone C by category: Mini Parks in Zone C (9 parks) • 138th Avenue #29C (Undeveloped) • Creekridge-Park 430C (Undeveloped) • Dehn's-Park #32C (Undeveloped) • Hidden Creek South -Park #35C • Meadowood North -Park #37C • Meadowood South -Park #38C (Undeveloped) • Meadows of Round Lake -#39C • Pleasant Oaks -Park #42C • Crooked Lake Warming House and Rink- #49C Neighborhood Parks in Zone C (8 parks) • Green Acres -Park 433C • Northwoods East -Park #40C • Northwoods West -Park #41C • River Trails -Park #43C (Undeveloped) • Rose -Park #44C • Strootman-Park #46C • Terrace -Park #47C • Wild Iris -Park #48C Community Playfields in Zone C (1 parks) 0 Hidden Creek North -Park #34C Community Parks in Zone C (1 park) • Kelsey Round Lake -Park #36C Special Use Park in Zone C (2 parks) • Crooked Lake Boat Landing- #31C • Round Lake Boat Landing- 45C Attached is a spreadsheet of Area C replacements that have been identified for each park. Staff has identified the priority of each item in each park as either low, medium, or high. The Commission is to review the spreadsheet to determine if you would like to change any of the priorities that have been proposed by staff. As mentioned at the last Park and Recreation Commission meeting, the direction from the City Council at the joint meeting in October 2017 is for Park and Recreation Commission to determine the priority of each of these parks and features within the park so that when the time comes to replace existing items or pieces of equipment (for example playground equipment) due to condition, age, ADA requirements, and/or lack of resident use, the City will have a plan in place on how to deal with each park when it is brought up for discussion by staff or the residents. By identifying the priorities for each of these parks and what items or equipment will or will not be replaced or repaired has an impact on the Existing and Future Park Facilities Chart (replacement section of the spreadsheet) could reduce the cost to the general fund to replace or repair these features. ACTION REQUIRED The Park and Recreation Commission is requested to evaluate the parks in Zone C and prioritize them as to the importance to the overall park system. Respectfully submitted, Todd J. Haas Attachment: Map of Zone C; Area C Replacements spreadsheet ELEMENTS INDIAN TRIBES FLOWERS BIRDS it ydaea�«€�G€ 5sg r 34 �e � -€� � " j13t3.�d�ggY �� 8 �-� =;�ta� �ga�o�yk�8��y6@3�R"€e �y � _k�ke°oL HWHi 1 r181STAVE ' 4A j f' OA —a - 19E J m LU z - i2A 4 o r-� ❑ 9 yyy a �26B o13A 1A z N7A _�-1 �x _.e -_.... n o z p 0 165TH AVE " /46C 4l w p. k 36C 39C1 N :T 38C� 4 Map Sources., 32C r City of Andover Engineering Department - - - City of Andover GIS Anoka County GIS Office Anoka Couny Assessors Office Map Update Date: 1/2912018 Scale: 1 inch = 3,452 feet D 4 5 a.xw s,n:a 0 an osMiles A, 11A rrt 8A/ ❑ Z D 0 A ROUND LAKE C t - F '\44C 31C --63[ S COON CREEK 82D 3C a 41940 7�, e-8 -_ 68D c�GKceeeif egg { /60D _.6--70D G 1 � nn Replacement Priority C High PrioriV , Medium Priority Low Prioritv I Year to be I Park # & Park Name 1 Replacement 1 Park Name I Cost 29C - 138th Ave Playground Structure $ 11,000.00 138th Ave Fence 550' Cyclone Fence $ 12,000.00 138th Ave 30C - Creekridae I NIA 31C - Crooked Lake Boat Landing Sidewalk- 310'x5 Rolling Dock 6'x 40' Large Shelter w/Concrete Pad & Security Light Parking Lot Rain Garden Concrete Boat Landing 32C - Dehn's 33C - Green Acres Three -Section Back Stop Concrete Edging w/Wood Fiber Fall Zone Playground Structure 34C - Hidden Creek North Field Maintenance: Regrade, Reseed, Irrigation Ag Lime Material Playground Structure Wood Chips 128' - 6' Fence w/Mow Strip 160'- 4' Sideline Fence w/Mow Strip 480'- 8' Outfield Fence w/Mow Strip Soccer Goals - Regulation Set Concrete dugout pads Walking Trail - Asphalt Parkina Lot - Asohalt - Hidden Creel (round Structure leered Wood Fiber $ 10,000.00 CL Boat Landing $ 114,000.00 CL Boat Landing $ 262,000:00 CL Boat Landing $ 22,750.00 CL Boat Landing $ 30,000.00 CL Boat Landinq $ 5,000.00 Green Acres $ 8,300.00 1 Green Acres $ 40,500.00 Green Acres $ 10,000.00 Hidden Creek North $ 1,000.00 Hidden Creek North $ 48,600.00 Hidden Creek North $ 13,000.00 Hidden Creek North $ 13,800.00 Hidden Creek North $ 7,000.00 Hidden Creek North $ 32,300.00 Hidden Creek North $ 8,000.00 Hidden Creek North $ 47,000.00 Hidden Creek North $ 45,000.00 Hidden Creek North $ 246,000.00 lHidden Creek North $ 44,000.00 Hidden Creek South $ 7,100.00 Hidden Creek South 136C - Kelsey Round Lake 380' Adjustable Bridge - Replacement $ 100,000.00 Kelsey Round Lake Parking Lot - Asphalt (includes entrance) - Replacemen $ 220,000.00 Kelsey Round Lake Trail - North/South Asphalt - Replacement $ 610,000.00 Kelsey Round Lake Page 4 Replacement Priority Year to be Park # & Park Name Replacement I Park Name Replaced I Cost Estimate sit, - meaaowooa NO Playground Structure Wood Fiber Fall Zone 38C - Meadowood So Baa, - Irlt:duvws UI r UUFIU LdKU Playground Structure Woodchip Fall Zone 108' Retaining Wall 40C - Northwoods East Ballfield Maintenance: Regrade & Reseed Ag Lime Material _ Concrete Border wfVVood Fiber Fall Zone Playground Structure 60 linear ft 16' High Backstop Fence 12 Space Asphalt Parkino Lot w/Concrete Curb I\UI LI I W UUUJ YYCAL Field Maintenance: Regrade & Reseed 225'- 5' Cyclone Fence w/Mow Strip Tennis Courts (2), Pavement with Fencing 42C - Pleasant Oaks Concrete Edging w/Wood Fiber Fall Zone Playground Structure 420' Cyclone Fence with 12' Gate with Mow Stri 43C - River Trails 441, - RUSu Ballfield Maintenance: Regrade, Reseed, Irrigation Ag Lime Material Shelter with Concrete Pad - Large Playground Structure 150,cu yds Engineered Wood Fiber New Ballfield Fencing w/ Mow Strips Asphalt Parking Lot 45C - Round Lake Boat Landing Parkinq Lot Repairs (Class V Gravel) Page 5 $ 40,000.00 Meadowood North $ 8,300.00 Meadowood North $ 40,000.00 Meadows of RL $ 10,000.00 Meadows of RL $ 9,000.00 IMeadows of RL $ 5,000.00 Northwoods East $ _ 1,000.00 Northwoods East $ 8,300.00 Northwoods East $ 30,800.00 Northwoods East $ 20,000.00 Northwoods East $ 79,000.00 Northwoods East $ 5,000.00 INorthwoods West $ 9,000.00 1 Northwoods West $ 212,000.00 Northwoods West $ 50,000.00 1 Pleasant Oaks –— -- 27,000.00 Pleasant Oaks $ 10,000.00 Rose $ 2,000.00 Rose $ 25,000.00 Rose $ 30,000.00 Rose $ 5,500.00 Rose $ 160,000.00 Rose $ 225,000.00 Rose S 1.000.00 Round Lake B.L. Replacement Priority Year to be Park # & Park Name Replacement Park Name Replaced Cost Estimate 46C - Strootman Ballfield Maintenance: Regrade & Reseed Ag Lime Material _ ; $ _$ 5,000.00 1,000.00 Strootman Strootman Shelter $ 18,000.00 Strootman Playground Structure $ 44,100.00 Strootman T Strootman Ballfield Fencing" $ 34,200.00 47C - Terrace Ballfield Maintenance: Regrade, Reseed, Irrigation $ 5,000.00 Terrace Ag Lime Material $ 1,000.00 Terrace Sandbox w/Concrete Walk and Retaining Wall $ 9,000.00 Terrace ADA Pads to Powerscape Units $ 14,400.00 Terrace Playground Structure $ 44,100.00 Terrace Walking Trail - Asphalt $ 40,000.00 Terrace Parking Lot 27 Spaces $ 248,000.00 Terrace Fencing with Mow Strip $ 43,000.00 Terrace 48C -Wild Iris Ballfield Maintenance: Regrade & Reseed $ 5,000.00 Wild Iris Ag Lime Material $ 1,000.00 Wild Iris Playground Structure - 5-12 $ 41,000.00 Wild Iris Playground Structure - Playsense - 2 to 5 $ 33,000.00 Wild Iris Wood Chip Fall Zone $ 13,800.00 Wild Iris Six Section Backstop w/ Dugouts Cement $ 25,800.00 Wild Iris 124' Six foot Fence w/ mow strip $ 8,000.00 Wild Iris 364' Eight foot Outfield Fence w/ Mow Strip $ 14,600.00 -Wild -Iris Basketball Pad Asphalt $ 11,100.00 Wild Iris Sixty (60) Place Asphalt Parking Lot w/Curb $ 168,000-00 Wild Iris Walking Path - Asphalt Expanded $ 179,000.00 lWild Iris 149C - Crooked Lake Warming House & Rink Facility N/A Facility Maintenance $ 1,000.00 Crooked Lake Hockey New Hockey Rink $ 75,000.00 Crooked Lake Hockey Rink Lights $ 73,000.00 Crooked Lake Hockey Page 6 C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineerzz3 From: Todd J. Haas, Assistant Public Works Director Subject: C. Discuss Responses Received from Associations Regarding Future Storage Needs Date: April 12, 2018 INTRODUCTION The Park and Recreation Commission is requested to discuss responses received from the associations regarding future storage needs. DISCUSSION Based on discussion between the City Council and Park and Recreation Commission last April 2017, it was requested to contact the associations about future storage needs. The associations had about a year to submit. The deadline date for submittal was March 30, 2018. Now that the deadline has past, it is time to review the following responses that were received by the associations: • Andover Huskies Youth Hockey Association (AHYHA) - Has indicated that no additional storage is needed. • Andover Baseball Association (ABA) - Has indicated that no additional storage is needed. • Andover Football Association (AFA) — Has indicated they will need short and long term needs for their program. They also have some thoughts to resolve AFA needs. Refer to the attached e-mail. • Andover Athletic Association (AAA) — Has indicated that they do not have short term needs. As far as the long term, with the POD being removed, AAA needs a place to store their tractor and other equipment. Refer to the attached e-mail. • North Metro Soccer Association (NMSA) — Has indicated that they would like additional storage space. Refer to the attached e-mail. • Andover Area Lacrosse Association (AALA) - Has indicated that in the short term that the space in Sunshine Park works for them. Long term needs as identified on the attached e-mail would be for an 8 ft x 12 ft (up to 14 ft) garage space to provide storage for the bigger items like nets. The storage needs request was prompted due to the existing POD at Sunshine Park and PODS at Andover High School that are not allowed in that Zoning District. Sunshine Park is zoned General Recreational (GR) and the Andover High school is zoned Single Residential (R-4). Attached is a copy of the April 25, 2017 City Council meeting minutes along with agenda item for your review. ACTION REQUESTED The Park and Recreation Commission is requested to discuss responses received from the associations regarding future storage needs. Respectfully submitted, Todd J. Haas Attachment: Responses from AHYHA, ABA, AFA, AAA, NMSA, and AALA; April 25, 2017 City Council meeting minutes and agenda item P�ndove' F�usK�es `.pL4!v. fk«� Ass ocrad,'on Todd Haas From: Jeremy Coe <jeremy.coe@ahyha.com> Sent: Monday, March 19, 2018 8:34 AM To: Todd Haas Subject: RE: Future Storage Needs Reminder Hello Todd, The hockey association discussed our storage needs at the rink to the consultant/designer of the potential new multipurpose arena last month at our meeting with them. Otherwise, we will continue to use the space given to us at the current arena and pay monthly for a couple of off-site storage areas that we need to manage for the states required gambling housing of old pull tabs, etc. Thank you for the reminder, but we are not requesting any additional off-site storage for the hockey association. Jeremy Coe President Andover Huskies Youth Hockey Association -----Original Message ----- From: Todd Haas [mailto:T.Haas@andovermn.gov] Sent: Monday, March 19, 2018 8:04 AM To: 'bedoragency@comcast.net' <bedoragency@comcast.net>; Dan Thinnes (dt2329@icloud.com) <dt2329@icloud.com>; Strasser, Jason (jason.strasser@minco.com)<jason.strasser@minco.com>;'pmurnane.aba@gmail.com' <pmurnane.aba@gmail.com>; David Tarleton <president@ north metrosocce r.o rg>; 'Jeremy Coe' (jeremy.coe@ahyha.com) <jeremy.coe@ahyha.com> Subject: RE: Future Storage Needs Reminder Importance: High 3/19/18 Last reminder before the March 30th deadline. If have not submitted your future storage needs as of yet, please do so by the deadline. If you do not respond, the City assumes that your storage needs have been met or you are not looking for future storage needs. The Park and Recreation Commission will be evaluating the storage needs that have been submitted at their meeting on Thursday, April 19th. — If you have any questions, feel free to contact me at 763-767-5131. Thanks. Todd -----Original Message ----- From: Todd Haas Sent: Friday, January 12, 2018 9:16 AM To: 'bedoragency@comcast. net' <bedoragency@comcast.net>; Dan Thinnes (dt2329@icloud.com) <dt2329@icloud.com>; Strasser, Jason Av�dover ------ aull_..Ftssvc!"aliCn� Todd Haas From: Patti Murnane <pmurnane.aba@gmail.com> Sent: Thursday, May 18, 2017 4:28 PM To: Todd Haas Cc: Brad Geiss; Steven Williams; bedoragency@comcast.net; 'Jeremy Coe' Oeremy.coe@ahyha.com); Strasser, Jason Oason.strasser@minco.com); David Tarleton; Antoine Ziegler; Dan Thinnes (dt2329@icloud.com) Subject: Re: FW: Storage Needs At the present time Andover Baseball has already contructed the building at ASN and has no plans for future construction of another building. On May 18, 2017 3:16 PM, "Todd Haas" <T.Haas e andovermn.gov> wrote: See attachment. Todd Haas City of Andover ArvIove., Fco-tba�( /kS GGtattO✓E Todd Haas From: Strasser, Jason <jason.strasser@minco.com> Sent: Friday, March 30, 2018 5:01 PM To: Todd Haas Subject: AFA Storage Needs Good Afternoon; Andover Football is not planning a large growth in participation numbers. We are also not seeing the decline in football players like the other surrounding communities. Andover Football storages needs are the following: Current: AFA currently stores equipment at Prairie Knoll Park —year around AFA currently stores equipment in a 10x16 Trailer—year around AFA currently rents two storage garages to store—year around AFA uses the POD at Sunshine for Field Carts during the season Short Term: AFA could use an additional space at Prairie Knoll Park to store equipment. AFA could use a second field box at Sunshine to store Field items. AFA could use a storage unit near the or inside the building at Sunshine Park for field items. Long Term: AFA may need a climate controlled building to store helmets. This requirement is still unknown. Additional storage space for the trailer and eliminate the storages garages. Thoughts to resolve AFA needs: -Add a second level to the building at Prairie Knoll -Construct a 2000 Garage type building (needs security and protection from elements) -Changes to Sunshine Facilities - adding a field box and changes or additional of a field box by the building will resolve AFA needs Thanks Jason Strasser AFA President 763.528.8907 Jason Strasser I Sales Operations and Channel Manager I Minco Products 7300 Commerce Lane I Minneapolis, MN 55432 Tel: 763.586.2877 1 Mob: 763.528.8907 lason.strasser@minco.com www.rll i`tir{' aoft1 YOUR ONONE SOUSCE FOIN STANDARD 6e€INCO CON4PONENTS I hr'oOVer M-%A%e TTG g%.5 ck-_4cATmjri Todd Haas From: Strasser, Jason <jason.strasser@minco.com> Sent: Friday, March 30, 2018 5:13 PM To: Todd Haas Subject: Andover Athletic Association Good Afternoon; Andover Athletic Association programs continue to grow: Andover Fastpitch —All time high Andover Track and Field —AII time high Andover Boys Basketball —AII time high Andover Slowpitch —Sustaining Andover Girls Basketball —Sustaining Andover Girls Volleyball growing Andover Cross Country — New Andover Boys Volleyball — New Current: AAA currently stores equipment at City Hall Storage —year around AAA currently stores equipment Sunshine building upstairs—year around AAA currently store field tractor, dragging equipment, and chalk at the POD at Sunshine. —year around AAA currently stores equipment at High School Short Term: No needs Long Term to resolve the need to remove the POD: AAA needs a place to store the store field tractor, dragging equipment, and chalk. Thoughts to resolve AAA needs: -Add a Shed near the building at Sunshine part to store the needed equipment. 16x20. -Changes to Sunshine Facilities - adding an overhead door to gain access to the lower space to store the field tractor, dragging equipment, and chalk inside the building at Sunshine. Thanks Jason Strasser AAA Softball Director 763.528.8907 Jason Strasser I Sales Operations and Channel Manager I Minco Products 7300 Commerce Lane I Minneapolis, MN 55432 Tel: 763.586.2877 1 Mob: 763.528.8907 1 iason.strasserPrninco.com Www.1T[IffiCCi.Ciifrl I YOUR OWNE SOURCE FOR S.-TANi' ARO FAIIN C! COMPONENTS Nc%ri-k Metro soccer A-55o4a+ oA March 30, 2018 Dear Mr Todd Haas, North Metro would like to express our interest in additional storage space. Currently we have approximately 450 square feet at Prairie Knoll. In addition to the space at Prairie Knoll we have items stored at the homes of various board members. Below is a list of the attributes of our preferred space. • 900 - 1200 square feet of secure space located at Pine Hills North or Hawkridge • Electricity and lighting • Heated and insulated (space heated to 40 degrees during the winter months) Garage door for ease of access. We would be willing to relinquish the space we have at Prairie Knoll to football or another activity should we obtain the new space. We are also prepared to make a donation to the City of Andover to help in the development and building of this space. Should you have any questions please feel free to contact me at 612-424-0474. Sincerely, David Tarleton President North Metro Soccer Association PO Box 99 Andover MN 55304 14-1\c C VC,e fbrec� C�A c rr os5 . f�SsoGrct !-r�+�r Todd Haas From: Dan Thinnes <dt2329@icloud.com> Sent: Friday, March 30, 2018 10:51 AM To: Todd Haas Subject: Re: Future Storage Needs Reminder Importance: High Todd Short term storage needs for Andover Area Lacrosse Association are currently being met with building space at Sunshine (room on the 2nd floor of main building). Long term needs (requests) would be for an 8x12' (up to 14') garage space - similar to the ones at Prairie Knoll. This would be helpful for storage of our goals/nets to be out of the elements during the offseason and out of the snow - which does the most damage to the nets. Other long term storage needs may simply depend on the ability for our association to keep the space at Sunshine, but if that were compromised, would be some indoor space to store such items as unused paint or other similar items which would be affected by below freezing temperatures. This space size could be as small as 4' x 6'. Please let me know if there is anything else that you may require. Thank you. Dan Thinnes President - Andover Area Lacrosse Association PO Box 48062, Coon Rapids, MN 55448 763-413-2930 dt2329@icioud.com On Jan 12, 2018, at 9:16 AM, Todd Haas <T.HaasCc@andovermn.gov> wrote: 1/12/18 Just as a reminder, a response is needed regarding future storage needs by Friday, March 30, 2018. If you have not discussed this with your Association Board as of yet, we would recommend you do that asap and let us know what your plans are for storage needs by the deadline date. If the City does not back from you, we assume that your association has adequate storage needs. Attached is a letter that was sent to the associations back in May 2017. Note: The only association that has responded back to the City so far is the Andover Baseball Association. If you have any questions, feel free to contact me at 763-767-5131. 1 Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 6 a form of a deed restriction. City Attorney Baumgartner stated an easement is an interest in property, a deed restriction is only as good as whoever holds that deed, that is the problem he has with it. Mr. Dickinson stated they need to look at what the County recorder will accept. For the most part Counties will not record those things unless it is signed off by the municipalities and that is really where the City wants to get to. City Attorney Baumgartner stated that is what he wants to see. Mayor Trude asked when the City went to the Met Council and asked to move down this path, what was on their list that the City had to do. Mr. Janish stated it is a deed restriction of some manner to prevent the density and preserve that future development possibility. Mr. Packer stated they do not necessarily want the easement, if there is another way to do it that would be the way they would want to go but if it ends up that it is the only way to get it done then they may need to go along with it. He asked for a status update on the Comprehensive Plan amendment. Mr. Janish stated he has not heard from the Met Council yet. He reviewed the process with Mr. Packer and the Council. Mr. Packer stated they are looking to move forward with building as soon as possible. Staff reviewed a possible timeline of actions that need to occur before building can happen. Mr. Dickinson stated they need to figure out Item K in the staff report that talks about blanket easements on the property. Councilmember Goodrich stated he did not want to hold the Packers back from building if the only issue is Item K. Mr. Dickinson stated he would talk to the Packers and help them to work out a timeframe to build. * DISCUSS STORAGE UNITS (PODS) IN CITY PARKS & RESIDENTIAL DISTRICTS Mr. Berkowitz explained the City Council is requested to discuss portable storage containers, often referred to as PODS, in City parks and residential districts. Mr. Berkowitz reviewed the staff report. Mr. Berkowitz asked if the Council supported permanent PODS in the City. Council consensus was not to allow them. Mr. Berkowitz asked if the City Council supported a timeframe for the athletic associations to get rid of their current PODS. Councilmember Holthus understood why they need them. Mr. Berkowitz stated staff discussed giving them three to five years to get rid of the PODS. Mayor Trude disagreed and stated five years was a long time for them to find alternative storage. She thought a shed looked better than PODS. Mr. Berkowitz stated it is up to the Council to decide what a reasonable timeframe is for the associations to raise funds to build a structure for storage. Councilmember Bukkila stated her issue is the burden on one association for multiple structures. Andover City Council Workshop Meeting Minutes —April 25, 2017 Page 7 If it was only one park and one organization she would agree to three years but if one organization had something in two or more parks then she would be more sympathetic to a longer timeframe to plan out multiple structures. Mr. Berkowitz reviewed where the PODS are located at. He noted the Andover Baseball Association wants to move a POD from the high school to Sunshine Park and thought the City Council would not be in favor of that. The Council agreed. Mr. Berkowitz stated the Andover Football Association has one at Prairie Knoll Park during the season, He stated they could have multiple associations put their resources together and build one structure at the parks. Councilmember Holthus thought the associations need to clean out the buildings and see what their needs are. Mr. Berkowitz stated they would need to have a structure at each park to house the equipment needed for that park so he thought the Council should give them enough time to figure out what their full needs are and how they can do it efficiently so they can raise money, design and build a structure so it works for them for a long time. Councilmember Bukkila thought the associations should be given twelve months to make a plan and tell the Council what they would like to see before a decision is made by the Council. She stated she wanted the associations to react and not put it off. Councilmember Knight asked if some of the items being stored at the parks was City owned. Mr. Berkowitz stated the associations are now buying their own equipment to use at the parks so the City does not have any equipment that is stored. Mayor Trude stated that takes a big load off of the City, she wondered if there was a way to find a way to build some little sheds with money from their reserves to store equipment so the parks look better. Mr. Berkowitz stated he would need to go to the Park and Recreation Commission to see how they would weigh in on a recommendation for that. Councilmember Goodrich asked if they could screen the PODS with some sort of nice fencing so they cannot be seen. Mayor Trude stated she liked that idea. Councilmember Bukkila stated she is not ready to put a drop -dead date on this, she would like to get some feedback from the associations on what they propose. Councilmember Holthus suggested staff go look at the buildings and see what the associations have in them to see how space can be better utilized. Mr. Berkowitz asked if there was support for the associations to come back after twelve months with a storage plan. Council agreed. Mayor Trude suggested staff work with the associations on getting a plan together. Mr. Berkowitz asked if the Council was in favor of using park dedication money to fund the storage. Mayor Trude stated she is in favor of doing this. The rest of the Council is against. Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 8 The Council is not in favor of permanent PODS in residential use. The Council is in favor of temporary PODS in residential use. Councilmember Bukkila stated she would be in favor of temporary storage if there is an open construction permit. Mr. Dickinson noted construction permits could be open for years. Councilmember Goodrich asked what other cities do. Mr. Dickinson stated most do not allow them at all or for only ninety days. Mayor Trude thought they should start with ninety days. Mr. Berkowitz stated if allowed there would need to be an ordinance change because they currently do not allow anything like that in the City. He stated staff will work on language change and bring it back for Council review. Councilmember Bukkila stated there needed to be some language stipulating ninety days in total so it does not disappear for one day and then come back again for another ninety days. Mr. Berkowitz noted there are not any restrictions on five acres or more. The majority of the Council did not have an issue with that. Mayor Trude is not sure if she wanted that because then the property owner can have as many of them as they want and then it starts to look bad. Mr. Janish thought there needed to be some type of screening on those sites. Mayor Trude stated she did not support allowing them on five acres or more. CLOCKTOWER COMMONS"ENDMENT Mr. Janish stated this is in regard to the Clocktower Commons PUD amendment. He passed out a building design and stated the new building they are proposing is mostly rock face block and he is requesting the Council review the building fagade and indicate any changes that should be made to the building. Mr. Dickinson stated according to the PUD all the buildings need to look alike in appearance. The City Council thought the new building fagade looked better than some of the existing buildings. They thought maybe there could be the same style of roofing or closer looking brick to the color in the design of the existing buildings. 2018 BUDGET DEVELOPMENT DISCUSSION Mr. Dickinson reviewed the staff report. 2017 B UD GET PROGRESS REPORTS Mr. Dickinson reviewed the staff report. 2017 CITY INVESTMENTS REVIEW Mr. Dickinson reviewed the staff report. oil 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, City Engineer/Director of Public Works SUBJECT: Discuss Storage PODS in City Parks & Residential Districts - Engineering DATE: April 25, 2017 INTRODUCTION The City Council is requested to discuss portable storage containers, often referred to as PODS, in City parks and residential districts. DISCUSSION This discussion was prompted by an Andover Baseball Association (ABA) request to place a storage POD at Sunshine Park. One of the PODS that ABA owns is currently located at Andover High School next to the varsity field on the north side of the school buildings (attached Picture B). ABA has indicated to staff and to the Park and Recreation Commission that they would like to relocate one of the PODS from Andover High School to Sunshine Park near an existing storage POD which is currently located near the south and west end of the park (attached Picture A). The current City Code does not allow PODS to be located in the following Zoning Districts: • General Recreation (GR) - Sunshine Park is identified on the Zoning Map as GR. To allow the POD to be permanently placed in the park would require a Zoning Code change. • Single Family Residential (R-4) - The following subsections of Section 12-6-4 identifies what is allowed for an accessory structure: The following is City Code regarding accessory buildings: 12-64B. The accessory buildings on a residential parcel with a lot area of iiv4 acres,or.less, but inose than dnv 12-6-4E. All detached accessory buildings within the single-family urban residential (R-4) zoning district shall have a minimum X1:12 roof pitch 12-6-4G. Exterior Finishes: No permanent sheet metal, painted or unpainted accessory building, except small garden sheds not exceeding one hundred twenty (120) square feet, shall be allowed on parcels of three (3) aoies or less in all residential districts and .w, tUin 1 e, metropolitan urban service area (ly CI5A) bduridary. The foregoing shall not apply to painted and finished metal siding normally used on residential structures. (Ord. 8NNNNNN, 7-16-2002) The Planning Department's interpretation regarding storage containers (accessory structures) would be allowed if met by the highlighted criteria on residential lots between 3-5 acres. There is not current code that would regulate specified accessory structures above 5 acres in regards to PODS. It appears that the requirement of matching exterior finishes is not in place if the parcel is above 3 acres and located outside the MUSA boundary. Mayor and Council Members April 25, 2017 Page 2 of 2 Attached are pictures showing examples of PODS that are currently in the City. Picture A is located in the southwest section of Sunshine Park which was considered a temporary storage and is not covered by City Code. Picture B is located at Andover High School by the main baseball field northeast of the school. There is currently an understanding between the City and Andover High School regarding these storage containers. Picture C is located in an R-4 Single Family Urban Residential District and is a current violation of City Code. Picture D is located in an R-1 Single Family Rural Residential District but currently is not a violation of City Code. There are many cases that residents use PODS for storage, before they move out of their home or they are using them for temporary storage once they move into their home. The current code does not allow such use. Staff is requesting direction for the following questions: • Should PODS be allowed in City parks? If not what should be the transition period to remove the temporary PODS that are place or have been placed at Sunshine Park, ASN and Prairie Knoll Park? • How should the PODS be handled at Andover High School? • Should PODS be allowed in all residential districts? • Should PODS be allowed in residential districts for temporary use for remodeling, moving, etc? If so, what should be the allowable time period? Depending on the answers to these questions, City Code may need to be amended and go through the formal process for approval. ACTION REQUIRED The City Council is requested to provide direction to staff regarding the use of PODS and determine if the Planning and Zoning Commission should evaluate the City Code to see if amendments should be made to clarify this section of the City Code. Respectfully submitted, David D. Berkowitz, P.E. Cc: Shane Stenzel, Park and Recreation Commission Chair (copy sent by e-mail) Attachment: Pictures A -D .9 C I T Y O F ND CAVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: D. Discuss 2019-2023 Trail Capital Improvement Plan DATE: April 12, 2018 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2019-2023 Trail Capital Improvement Plan (CIP). DISCUSSION It is that time of the year to begin discussing the 2019-2023 Trail CIP. The target date for draft CIP is Friday, June 1 st. Attached are the following items for your review: • 2018-2022 New Pedestrian Trail and Sidewalk Segments from the existing CIP. • Crosstown Boulevard Trail is moving forward for 2018. Construction is anticipated later this summer. • Figure I 1 (Proposed Regional Trails Plan) from Chapter 7 of the City of Andover Transportation Plan identifies where the existing and proposed Regional Trails are located. • Page 17 from the CIP on the funding sources that are proposed for trails. The funding for the trails/sidewalk improvements have been using a combination of general funds and trail funds that have been received from new developments. Funding of improvements for 2019-2022 have not been identified and will need to be determined by the City Council. Since it has been a couple years that the Commission has reviewed the possible trail improvements, staff thought it would be good for the Commission to provide input to the City Council to possible new trail segments that are of higher priority or where uncompleted segments should be extended for the next 5 years. Staff will provide a large wall map will be available at the meeting. BUDGET IMPACT The City Council will determine how they will fund the trail improvements. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2019-2023 Trail Capital Improvement Plan. Respectfully submitted, -�'W�i- Todd J. Haas Attachments: 2018-2022 New Pedestrian Trail and Sidewalk Segments from the existing CII'; Figure 11 from Transportation Plan, Page 17 from CIP f Capital Plan 2018 thru 2022 City of Andover, MN Justification Expansion of the City's trail and sidewalk system provides more recreational and exercise opportunities along with an altemative mode of transportation. These segments provide key connections to other existing trail and sidewalk routes. Expenditures 2018 2019 2020 2021 2022 Total Improvement 587,000 935,000 372,000 1,894,000 Funding Sources Total 587,000 2018 2019 935,000 2020 372,000 2021 2022 1,894,000 Total Grant Trail Funds 587,000 254,000 681,000 372,000 254,000 1,640,000 Total 587,000 935,000 372,000 1,894,000 mual inspection and s) service to pedestrians. including bituminous patching, crack filling and fog sealing to maintain the high level 36 City of Andover, MN Capital Plan 2018 thru 2022 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project # Priority 2018 2019 2020 2021 2022 Total Community Center 1 ACC/YMCAExpansion 18-44000-01 2 200,000 6,725,000 6,925,000 G.O. Bond 200,000 6,725,000 6,925,000 Replacement- Carpeting 18-44000-02 1 12,000 12,000 24,000 Comm Ctr Operations 1$000 12,000 24000 Replacement - All Community Center Doors 19-44000-01 1 75,000 75,000 Comm Ctr Operations 75,000 75,000 I! Refacing Rink Boards 19-44300-01 1 25,000 25,000 Comm Ctr Operations 25,000 25,000 Repaint Ice Arena ceiling 19-04300-02 1 25,000 25,000 Comm Ctr Operations 25,000 24000 Replacement- Ice Arena Refrigeration Replacement 19-04300-03 1 1,000,000 1,000,000 G.O. Bond 1,000,000 1,000,000 Replacement - Heat Exchangers - MuntersUnit 19-44300-04 1 15,000 15,000 Comm Ctr Operations 15,000 15,000 Replacement - Munters Desiccant Wheel 19-04300-06 1 36,000 36,000 Comm C,, Operations 36,000 36,000 Replacement - Lobby Furniture 20-44000-02 1 15,000 15,000 Comm Ctr Operations 15,000 15,000 Replacement - Roof 20-44000-03 1 500,000 500,000 G.O. Bond 500,000 500,000 Ili Replacement - Zamboni Roam Water Heater 20-44300-01 1 25,000 25,000 Comm CU Operations 25,000 25,000 Repaint Field House Ceiling 21-44200-01 1 25,000 25,000 li Comm Ctr Operations 25,000 25,000 Replacement - Field House Floor 21-44400-01 1 150,000 150,000 Comm Ctr Operations 150,000 150,000 � Community Center Total 1 212,000 7,901,000 552,000 175,000 8,840,000 Emergency Management I' Emergency Operations Center Improvement 18-02400-01 1 18,000 7,500 10,000 10,000 45,500 Capital Equipment Reserve "7 .. 18,000 7,500 10,000 10,000 45,500 Emergency Management Total 18,000 7,500 10,000 10,000 45,500 Engineering New Development Projects 1841600-01 1 160,000 165,000 175,000 180,000 185,000 865,000 Sewer Trunk Fund 117,000 120,000 125,000 125,000 125,000 612,000 Water Trunk Fund 43,000 45,000 50,000 55,000 60,000 253,000 Pedestrian Trail Maintenance 18-41600-02 1 55,000 60,000 65,000 70,000 75,000 325,000 Road B Bridge Funds 55,000 60,000 65,000 70,000 75,000 325,000 New Pedestrian Trail and Sidewalk Segments 18-41600-03 1 587,000 935,000 372,000 1,894,000 Grant 254,000 254,000 17 Nowthen Oak Grove EastANID YWE Bethel06 Hare Lake Blaine TRANSPORTATION PLAN LEGEND Proposed Regional Trails city County Existing Trails city \� County Existing Roads ' Proposed Collector Roadway Existing Roadway �i A Minor Arterial B Minor Arterial Major Collector e\—� Minor Collector Local Z-�, Water `\, Railroad a Parks dF Schools) Proposed Regional Trails Plan Figure 11 Revised February 2018 Capital Improvement Plan Project Name: TRAIL IMPROVEMENTS CROSSTOWN BOULEVARD TRAIL - EAST SIDE (2018) L E G E N D Project Location Lots/Parcels Park Water Right of Way City Limits Document Path: H:1GisdatalEngineeringlPrgects\CIP 2g17.mxd 0 250 500 750 Feet37 Capital Improvement Plan Project Name: TRAIL IMPROVEMENTS CROSSTOWN BLVD TRAIL - 159TH AVE TO XEON ST (2020) L E G E N D Project Location [ Lots/Parcels Park Water Right of Way City Limits Document Path: H:1GisdatalEngineednglPmjectslCIP_2017.m%d 0 200 400 600 Feet38 NC DY 0 F Capital Improvement Plan (2020) Project Name: TRAIL IMPROVEMENTS KENSINGTON ESTATES 7TH ADD TO ANDOVER STATION NORTH L E G E N D Project Location Lots/Parcels E3 Park Water Right of Way City Limits Document Path: H:%Gisdam\EngineednglPmjects\CIP 2017.mxd VM 0 100 200 300 Feet39 Capital Improvement Plan Project Name: TRAIL IMPROVEMENTS VERDIN ST 161ST AVE TO 163RD LANE 161 ST AVE L E G E N D Project Location Lots/Parcels Park Water Right of Way 42 City Limits Document Path: H:1GisdatalEngineednglPmjectslCIP_2017.mxd 0 150 300 450 Feet40 (2021) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer p073' FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: E. Discuss 2019-2023 Park Capital Improvement Plan, Cont. DATE: March 22, 2018 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2019-2023 Park Capital Improvement Plan (CIP). DISCUSSION The CIP was introduced at the last meeting on March 22, 2018 to begin discussing possible park improvements for the next 5 years 2019-2023. The target date for draft CIP is June 1st. Also attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. The Finance Manager has removed the funds that are available for Rose Park and Chesterton Commons Park as standalone accounts identified at the bottom of the spreadsheet at the request of the Commission. The Commission should pay attention to the status of 2018 end of the year balance. The Commission will need to make sure that the ending balance for each year has a positive balance of $50,000.00 or more. If the Commission wanted to consider a project for 2019 or beyond about $130,000 would be available. 2019 • Small irrigation project - $20,000 (no recommended changes from staff). • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2020 • Pine Hills North/Parking lot with curb - $120,000 (the Commission will need to determine if this project will be done in 2020 or beyond or if the project should be removed from 5 -year plan). • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2021 • No projects identified yet. • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2022 • No projects identified yet. • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2023 • No projects identified yet. • Annual Misc. Projects - $15,000 (no recommended changes from staff). Projects that are also anticipated for 2018 are identified on the spreadsheet are as follows: • Fox Meadows Park (carryover project from 2017) -- $20,000 (estimate) This amount represents the funds that are needed to be complete the improvements that were made at the park in 2017. • Sophies Park (new) -- $11,950 (estimate). Winslow Cove Phase 1 (single family residential area) is anticipated to move forward in 2018 which will include new park land that will be added to Sophies Park. Since a new trail has been recommended to constructed thru the park, now is the time to install the trail with other improvements (streets, utilities and trail along Xeon Street NW) that will be constructed by the developer. • Rose Park Shelter (new) -- $2288 (estimate) This amount represents the additional concrete that will be added around the perimeter of the shelter. Note: A sidewalk will need to be constructed to provide ADA accessibility which is estimated at $6650 (staff will obtain quotes for this work from the contractor that will be constructing the shelter). If the Commission would like to include the concrete slab for a concession trailer it is estimated to cost $1400. Total estimate that is identified on the spreadsheet for all three improvements is $10,500. • Irrigation Project (already identified as a CIP project in 2018) — $45,000 (estimate) Two irrigation projects (Wild Iris and Hills of Bunker Lake West) are planned for 2018. • Terrace Park (new) -- $2300 (estimate) Since there are not enough funds within the project budget to install both what the neighborhood has requested and replace the 2 -5 -year-old playground, the neighborhood is requesting that the City purchase and a new Spinning Whirl. Since this is not a replacement item, it would be funded from Park Dedication annual miscellaneous project funds. As noted in the past there are several parks that do not have security lights. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot throughout the parks system including Prairie Knoll Park. If the Commission is interested in knowing the planned improvements for all the parks, please review the most current spreadsheet that is in the Information Packet that is updated every year. BUDGETIMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2019-2023 Parks Capital Improvement Plan. Respectfully submitted, Todd J. Haas Attachments: Draft 2019-2023 Park Improvement Fund Projected Fund Balance Sheet Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($3,319/unit) Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Fox Meadows - Reconstruction Irrigation Project - Small Sophies Park - Trail connection Rose Park - Shelter Expansion, ADA, Slab Pine Hills North - Phase II Parking Lot w/ Curb (30% Park Dedication) Annual Miscellaneous Projects Total Commitments Revenues Over(Under)Expenditures CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2018 2019 2020 2021 2022 2023 TOTALS 25 25 25 25 25 25 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 82,975 $ 497,850 15,000 15,000 15,000 15,000 15,000 15,000 90,000 97,975 97,975 97,975 97,975 97,975 97,975 587,850 20,000 45,000 12,000 10,500 20,000 20,000 65,000 12,000 10,500 120,000 120,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 102,500 35,000 135,000 15,000 15,000 15,000 317,500 (4,525) 62,975 (37,025) 82,975 82,975 62,975 Fund Balance as of December 31, 2017 122,337 Fund Balance Brought Forward 117,812 180,787 143,762 226,737 309,712 Ending Fund Balance" $ 117,812 $ 180,787 $ 143,762 $ 226,737 $ 308,712 § 392,687 "`Target - $50,000 to create a contingency for any project overages. Funds Available for Rose Park Rose Park - tower rental fee $ 21,966 Chesterton Commons Park - Donation 1,076 $ 23,042 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: k David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: F. Update on Potential Andover Community Center and YMCA Program Ideas/Events DATE: April 12, 2018 INTRODUCTION This is an update on potential Andover Community Center (ACC) and YMCA program ideas/events for the upcoming spring and summer season. DISCUSSION ACC is still interested in helping coordinate a movie in the park. They would commit to one movie sometime in August. The biggest question right now is, will QCTV be purchasing the necessary equipment to play a movie? Our understanding is they are looking into it. There has been no action on this since the March 1St meeting, but we can start the ball rolling here in April. We will check with QCTV on equipment and determine some nights in August that will work and bring this back to the Commission to see what would work best. Sunshine Park would be ACC staff s first choice. The YMCA indicated that they would like to participate in having a Fitness in the Park program. City staff will be meeting soon with the YMCA to understand the current park usage so that it can be determined the best formats at the best times. Once that's solidified, we can roll out the info. Staff will continue to look in to the possibility of having Facebook for the Park and Recreation/Community Center, etc. ACTION REQUIRED No action is necessary since this an update on potential ideas/programs for the upcoming spring and summer season. Respectfully submitted, Todd J. Haas