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HomeMy WebLinkAboutOctober 5, 20171685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting October 5, 2017 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (9/21/17) 4. Agenda Approval 5. Consider White Pine Wilderness 3rd Addition Park Dedication Requirements 6. Consider Winslow Cove Park Dedication Requirements, Cont. 7. Discuss Pine Hills South Park Playground Equipment Replacement © Options 8. Park Dedication Improvement Fund 3rd Quarterly Report/Finance Department 9. Update on Joint Meeting with City Council 10. Outstanding Items/Maintenance Update 11. 12. Chair's Report 13.Adjournment PARKAND RECREATION COMMISSION MEETING —OCTOBER 5, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on October 5, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair -Tim Lindahl Commissioners Ted Butler, Angela Marinello, Mark Miskowiec, and Dawn Perra. Commissioners Absent: Commissioner John Angell Also Present: Assistant Public Works Director, Todd Haas RESIDENT FORUM No one appeared to address the Commission. APPROVAL OFMINUTES Motion by Butler, seconded by Perra, to approve the September 21, 2017 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 1 -absent (Angell), 1 -present (Marinello) vote. AGENDA APPROVAL Motion by Lindahl, seconded by Marinello, to approve the agenda as presented. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent (Angell) vote. CONSIDER WHITE PINE WILDERNESS 3RD ADDITION PARK DEDICATION REQUIREMENTS Mr. Haas requested the Park and Recreation Commission to review and determine the park dedication requirements for the proposed preliminary plat of White Pine Wilderness 3`d Addition. A copy of the preliminary plat was provided for Commission review. 17 lots are being proposed. Previous review of the White Pine Wilderness I" and 2"d Additions resulted in the park dedication to be cash in lieu of land. A copy of the grading plan was © provided for Commission review. Regular Andover Park & Recreation Commission Meeting Minutes —October 5, 2017 Page 2 0 Staff is recommending cash in lieu of land. The Park and Recreation Commission is requested to review the proposed preliminary plat and provide direction on the park dedication requirements for the proposed White Pine Wilderness 3`d Addition. Motion by Butler, seconded by Marinello, to recommend cash in lieu of land for park dedication requirements for the proposed White Pine Wilderness 3`d Addition. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent (Angell) vote. CONSIDER WINSLOW COVE PARKDEDICATIONREQUIREMENTS Mr. Haas reviewed this item as a continuation from the last meeting regarding the park dedication requirements for the proposed preliminary plat of Winslow Cove. Copies of five different draft preliminary plat layouts were provided for Commission review. The first copy is the draft preliminary plat that was presented at the last meeting. The next four drawings are possible layouts the developer is also considering. In reviewing the 4 new layouts they appear not to be too different from one another except for Concept 4 with the 83 homes being proposed. In either of the proposed 5 layouts, if the area at the north end that has been in question is not designated a wetland, is the © Commission interested in additional park land to the south of Sophie's Park? If additional land is being recommended, staff would recommend the Commission consider extending existing the property lines of Sophies Park south to the new street that is shown on the proposed preliminary plat. If the area at the north end is determined to be wetland, is the Commission still interested in additional park land to the south or southeast (as indicated on the preliminary plat that was present at the last meeting) of Sophies Park? The US Army Corp of Engineers needs to make the final determination on whether or not it is a wetland area. Staff is recommending a trail in all of the concepts connect from Sophies Park to the proposed street to the south in Winslow Cove. Commissioner Lindahl asked for the location of the proposed trail and Mr. Haas stated it would run from Sophies Park and through the development to the south in Winslow Cove. There will also be a trail along the west side of Xeon Street NW. Commissioner Marinello asked when the answer would be received form the US Army Corp of Engineers and Mr. Haas stated that is unknown at this point. Commissioner Miskowiec stated he does not believe it is a true wetland and it will ultimately be graded out. He asked what the size of the development to the north would be and Mr. Haas stated it would be 80 lots. Commissioner Miskowiec would suggest the size of the park be expanded and would be in favor of taking a lot for parkland. Commissioner Marinello stated currently the "wetland" area is used and at times it does © become wet. Regular Andover Park & Recreation Commission Meeting Minutes — October S, 2017 Page 3 Commissioner Butler stated he walked the park earlier today and the "wetland" was dry. He would prefer to wait for the wetland determination before making a decision. Commissioner Perra stated a natural area in a park is a nice feature. Ms. Carol Schmeichel stated South Sophie's Park is one of the nicest parks in the City. The park gets a lot of use. She has a petition signed by 40 residents who are in favor of additional parkland. More equipment is not necessarily needed. Pickle ball is a good addition to the park. One thing that Sophie's Park is missing is green space. Commissioner Miskowiec requested to see the petition. He questioned if park land were taken would the Commission be interested in Lot #12. Mr. Doran Cote, who is representing Lennar, reviewed the Concepts provided. Concept #4 is preferred by City Staff and Lennar. The trail was placed on the west property line to minimize the impact on the potential wetland area. Commissioner Perra asked why Concept 44 was preferred and Mr. Cote stated it makes the lots reasonably sized and shaped. © Chair Stenzel asked how much cash in lieu of land would 83 lots bring and Mr. Haas stated $252,000. If three lots were taken it would be $191,000. Chair Stenzel asked if the lots would be left open space or graded. Mr. Haas stated if a greenspace area is desired some trees may need to be removed. There will need to be some storm water ponding somewhere which the developer's engineers will need to figure out. Included in the Comprehensive Plan for Sophie's Park is approximately $10,000. Maintenance costs are minimal. Mr. Haas stated there was a plan to add irrigation at some point. Chair Stenzel stated he isn't generally in favor of taking land and would prefer cash in lieu of land. Commissioner Butler stated he would not be in favor of taking land in another location. The added maintenance would be minimal. Chair Stenzel stated he is afraid requests for additions to the park would come in. Commissioner Perra stated she would be in favor of taking land. Mr. Haas reminded the Commission that most likely this development will be done in phases. If park land is recommended or not, it is still a recommendation from staff that a trail connection be made from Sophie's Park south to the new street in Winslow Cove to allow easy access to Sophie's Park. The Park and Recreation Commission is requested to review the proposed 5 preliminary plat layouts and provide direction on the park dedication requirements for the proposed Winslow Cove. u Regular Andover Park & Recreation Commission Meeting Minutes — October 5, 2017 Page 4 © Motion by Perra, seconded by Marinello, to take lots 12, 13, 14 in land on Concept #4 conditioned on the non -wetland designation and the remainder of park dedication in cash in lieu of land. Motion carried on a 5 -ayes, 1 -nays (Lindahl), and 1 -absent (Angell) vote. DISCUSS PINE HILLS SOUTH PARK PLAYGROUND EQUIPMENT REPLACEMENT OPTIONS Mr. Haas requested the Park and Recreation Commission discuss Pine Hills South Park playground equipment replacement options. Since the direction is move the replacement of Purple Park playground equipment from the year of 2018 until 2019 which will allow time for the City Council to explore space needs and cost estimations for Community Center Expansion it is recommended that Pine Hills South Park playground equipment be considered for replacement in 2018. There are a couple replacement options for the Commission to consider. The first option to either replace the existing equipment with entirely new equipment or the second option is to refurbish what is there with new replacement parts which would include repainting of the posts, railings, overhead, climbers and the two -bay single post swing. To refurbish the existing equipment is estimated at $16,500 which would not include labor for installing the replacement parts. To replace the structure would cost $20,000 - $25,000. Mr. Haas noted there are some grants available. © The Public Works Parks Department staff has some thoughts about replacing the existing playground equipment at the park. The thought is that since a larger playground equipment at Pine Hills North Facility is included in the Master Plan at some point for this property, it would be recommended to remove the existing 5 -12 -year-old playground equipment, relocate the 2 -5 -year-old playground equipment to where the 5 -12 -year-old playground equipment is and the two -bay swing set would be relocated to where the 2 -5 - year -old playground equipment is generally located. Mr. Haas noted the equipment currently in the park on a picture. The area where the existing swing set is now would become additional parking or green space. Staff would prefer additional parking be added. Mr. Haas suggested the Commission may wish to meet with the neighborhood. Commissioner Lindahl suggested refurbishing the equipment rather than replacement at this time. Chair Stenzel noted the ball field is used often and guesses most of the equipment use is by children in the park while their siblings play ball or soccer. Chair Stenzel asked how many playgrounds are in the City and Mr. Haas stated there are about 40. Chair Stenzel stated this park is in a rural area and he may be in favor of taking the 2-5 play structure out. Mr. Haas stated if the playground equipment was refurbished it would last another 15 years or so. Chair Butler suggested refurbishing would extend the life of the equipment and it may be © a while before another nearby park is developed with equipment. Regular Andover Park & Recreation Commission Meeting Minutes —October S, 2017 Page 5 © If it is determined to remove the existing 5 -12 -year-old equipment and not replace it, the relocating of the 2 -5 -year-old structure and swing set would be located within the area where the City already has a concrete border in place. The sand that is there right now would be replaced with wood chips. Staff would do what they can to keep an area of sand for a small sand box with a digger. Commissioner Lindahl stated he goes by the park and the equipment is used. He stated years ago there were two daycares in the neighborhood that requested the play structure. Commissioner Perra stated there are no other playgrounds close to Pine Hills South. As indicated $50,000 is proposed to be allocated each year for the next 5 years. Depending on direction or recommendation of the Park and Recreation Commission, the Commission will need to determine soon what other playground structure should be replaced (either Terrace Park or Strootman Park) in 2017. The consensus of the Commission was to replace Terrace Park playground structure. Mr. Haas stated Terrace Park discussion will be brought back before the Commission for a final decision. Motion by Butler, seconded by Marinello, to refurbish Pine Hills South Park Playground Equipment as proposed. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent (Angell) vote. ® PARK DEDICATIONIMPROVEMENT FUND 3RD QUARTERLYREPORT /FINANCE DEPARTMENT Mr. Haas provided Project Commitment Listing Report, Balance Sheet and Revenue and Expenditure Reports for the Park Improvement Fund as of September 30, 2017. UPDATE ON JOINT MEETING WITH CITY COUNCIL Mr. Haas reviewed the Joint Meeting with the City Council is scheduled for Tuesday, October 24, 2017 at 6:00 p.m. To date the following items are scheduled to be discussed: • Review of the Existing and Future Park Facilities Chart/16-39D • Review of the Park Replacement List for 2018-2022 • Update of the 2018-2022 CIP for Parks • Update on the 2018-2022 CIP for Playground Equipment Replacement. REVIEW OUTSTANDING ITEMSIMAINTENANCE UPDATE Commissioner Butler reported the next Andover Community Center Advisory Board Meeting will be held on Monday, October 9. Mr. Haas reviewed outstanding items including Completed Projects, On -Going Projects, © On -Hold Projects, and Other Items of Interest. The Weekly Parks Maintenance update was also reviewed. F1 Regular Andover Park & Recreation Commission Meeting Minutes —October 5, 2017 Page 6 No meeting will be held on October 19, 2017 or November 2, 2017. CHAIR'S REPORT There were no reports. ADJOURNMENT OF REGULAR MEETING Motion by Lindahl, seconded by Butler, to adjourn the meeting at 8:00 p.m. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent (Angell) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.