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HomeMy WebLinkAboutCC - November 6, 2017© 11OVD OVE: 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV Regular City Council Meeting — Monday, November 6, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/17/17 Regular; 10/24/17 Workshop) Consent Items 2. Approve Payment of Claims — Finance 3. Storm Water Utility Fee Exemption/17-1/16040 Tulip Street NW —Engineering 4. Approve Health Insurance Contract and Employer Contribution- Administration 5. Approve Dental Renewal and E-mployer Contribution — Administration 6. Special Bow Hunting Request for 15349 7`h Ave NW —Planning 7. Approve Lot Split - 643 Constance Blvd — Todd and Cindy Christensen —Planning © 8. Authorize Initiating 2018 Equipment Proposals — Finance 9. Reimbursement Resolution/2018 Projects —Finance 10. Approve HVAC Preventative Maintenance Contract—Finance 11. Approve Purchase/Replacement/Desiccant Wheel — Community Center 12. Declare Cost/Order & Adopt Assessment Roll /13-41 / 1131 179"' Ave NW / Septic System — Administration Discussion Items 13. Public Hearing— Delinquent Utilities - Administration 14. Hold Public Hearing/Adopt Assessment Roll/17-2/2017 Street Reconstruction & 17-11/168`" Lane NW Reconstruction — Engineering 15. Hold Public Hearing/Adopt Assessment Roll/17-12/133`' Ave. NW (West of Crooked Lake Blvd. NW) — Engineering 16. Preliminary Plat — White Pine Wilderness 31 Addition — Tollberg Homes — Planning 17. Final Plat — White Pine Wilderness 3`d Addition — Tollberg Homes - Planning Staff Items 18. Schedule EDA Meeting—Administration 19. Reschedule February 6, 2018 Council Meeting —Administration 20. Administrator'sReport —Administration Mayor/Council Input Adjournment [AD] C A REGULAR ANDOVER CITY COUNCIL MEETING —NOVEMBER 6, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, November 6, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Director of Public Works/City Engineer, David Berkowitz Others PLEDGE OFALLEGL4NCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Item 46 on the consent agenda, "Special Bow Hunting Request for 15349 7 1 Avenue NW," was moved to Item 417A for discussion. Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES October 17, 2017, Regular Meeting: Correct as written. Motion by Knight, Seconded by Holthus, to approve the minutes as presented. Motion carried unanimously. October 24, 2017, Workshop Meeting: Correct as amended. Councilmember Holthus requested a correction on page 7, lines 12 — 14, by changing the word © Regular Andover City Council Meeting Minutes —November 6, 2017 Page 2 "should" to "shoulder." She also noted that the word "is" was used twice. Mayor Trude requested addition corrections: Page 3, line 5, add to state, "to the side along the west of the City Campus, but now there are many acres for a Central Park." On page 2, note that the comments on lines 42-44 are related to a question regarding how the fields were being utilized. Page 4, line 6, should state "parks that additional land will be added to and simply create open play areas for children." Motion by Goodrich, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Storm Water Utility Fee Exemption/17-1/16040 Tulip Street NW (See Resolution R084- 17) © Item 4 Approve Health Insurance Contract and Employer Contribution Item 5 Approve Dental Renewal and Employer Contribution Item 7 Approve Lot Split — 643 Constance Boulevard (See Resolution R085-17) Item 8 Authorize Initiating 2018 Equipment Proposals Item 9 Approve Reimbursement Resolution/2018 Projects (See Resolution R086-17) Item 10 Approve HVAC Preventative Maintenance Contract Item 11 Approve Purchase/Replacement/Desiccant Wheel Item 12 Declare Cost/Order & Adopt Assessment roll/13-41/1131 1791h Avenue NW/Septic System (See Resolution R087-17) Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING —DELINQUENT UTILITIES Mr. Dickinson explained that City Code provides for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees. The assessment procedures directed by State Statute 429 is being followed by holding a public hearing to act upon the proposed assessment. The total delinquent service charges were $310,777.82, as of September 27, 2017, when written notification to the property owners and preparation of the preliminary assessment worksheets © began. Payments received prior to October 23rd have been applied to the delinquent accounts, reducing the delinquent balance to $251,131.22. Delinquent balances as of October 23, 2017, are charged an administrative fee of 15%, and will carry an 8% interest rate, when certified to © Regular Andover City Council Meeting Minutes — November 6, 2017 Page 3 Anoka County for collection with the 2018 taxes. Therefore, the total assessment for delinquent sewer, water, storm sewer, street lighting services, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees is $308,891.40. This request will assist in reducing outstanding receivables for the City. Motion by Holthus, Seconded by Knight, to open the public hearing at 7:11 p.m. Motion carried unanimously. Michael Hovan, 17715 Yellow Pine Street NW, stated that he has come to City Hall many times to try to figure out what the City charges are for. Mr. Berkowitz responded the storm water utility fee relates to culvert replacement and street sweeping and it is a fee based on the needs of the entire City. Fee is based on anyone who has storm water discharges from their property. Mr. Berkowitz offered to follow up with the resident and Mr. Dickinson notated the appeal. Mayor Trude noted the fee also pays for storm drains in rural areas, as well. The resident reiterated that he would really like to understand what he is spending his money on, but that he is happy to pay his bill. Mayor Trude stated the City has had to put in culverts in that area. Mr. Berkowitz noted the City has a larger drainage system that goes all the way to the Rum River and the City is responsible for all of those culverts. Motion by Holthus, Seconded by Goodrich, to close the public hearing at 7:18 p.m. Motion carried unanimously. Motion by Bukkila, Seconded by Holthus, to approve Resolution No. R088-17, adopting the assessment roll for the certification of delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and/or miscellaneous abatement fees. Motion carried unanimously. Mayor Trude asked if the property at 17715 Yellow Pine Street NW should be removed from the roles if paid. Mr. Dickinson committed to follow up with the resident. HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/17-2/2017 STREET RECONSTRUCTION & 17-I1/168TH LANE NW RECONSTRUCTION Mr. Berkowitz explained during the summer of 2017 the streets in the Lund's Evergreen Estates 2nd - 5th Additions, as well as 168th Lane NW from Round Lake Boulevard NW to Verdin Street NW were reconstructed. In accordance with the Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of the total project costs for a standard street section are being assessed to the benefiting properties. There were three different roadway sections identified within the project, therefore, three separate assessment rates have been determined based upon the roadway improvements in front of each adjacent property. © This project will be funded from the City's Road & Bridge Fund, with 25% of the total project costs (minus extra pavement depth and width costs for 168th Lane NW) assessed to the benefiting properties along with the improvements as identified in the City's Roadway © Regular Andover City Council Meeting Minutes —November 6, 2017 Page 4 Reconstruction Assessment Policy. The remaining costs will be funded through the City's Road and Bridge Fund. Project costs associated with City Project 17-11 will be reimbursed through the City's Municipal State Aid funds. The assessments are over a 10 -year period at a 4.5% interest rate. The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll. Motion by Knight, Seconded by Holthus, to open the public hearing at 7:27 p.m. Motion carried unanimously. Mayor Trude noted Mr. Jim Olson off Wren Street said that the project turned out great and there were a number of improvements made. Jeffery Johnson, of 16729 Crocus Street, noted the amount assessed and any interest was way too much. Mayor Trude stated as a property owner you have the right to appeal. Mr. Dickinson indicated he would note the appeal and the homeowner could pursue his rights. Brenda Johnson, 6729 Crocus Street, stated the roads were not maintained at all in the previous 3 © years. She asked how the City will be planning to maintain it and if there was a plan to do that differently going forward. Motion by Holthus, Seconded by Goodrich, to close the public hearing at 7:31 p.m. Motion carried unanimously. Mr. Berkowitz stated there is a crack -fill program and there is also a sealcoating program. Right now, there is a moratorium on sealcoating due to questions about the material that has been used. In the next 2-3 years, this road will put on the crack -fill list. The City has 200 miles of streets with a lot of them in tough shape. If a street is within 5 years of being reconstructed, the City does not crack/seal or seal coat because the dollars would be wasted, but pot holes would still be filled. Mr. Dickinson commented the general tax levy does pay 75% towards the road reconstruction cost. Benefitting tax owners pay for 25% of the overall expenses. Mayor Trude reinforced that residents pay 25% of the share just in front of their property and the community pays a substantial portion. Councilmember Holthus asked what the expected life would be of the new road. Mr. Berkowitz responded it would be 20-30 years. Mayor Trude asked the appeal by the homeowner be noted in the resolution below Motion by Goodrich, Seconded by Knight, to approve Resolution No. R089-17, adopting the © assessment roll for the improvement of project nos. 17-2, 2017 Street Reconstruction & 17-11 168th Lane NW Reconstruction, noting the appeal at 16729 Crocus Street. Motion carried unanimously. © Regular Andover City Council Meeting Minutes —November 6, 2017 Page 5 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL177-12/l33'dAVE. NW (WEST OF CROOKED LAKE BLVD. NW) The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 17-12, 13 Yd Avenue NW (west of Crooked Lake Boulevard NW). This summer the City of Coon Rapids administered the reconstruction of 133`d Avenue NW from Crooked Lake Boulevard NW to Gladiola Street NW. This section of roadway is the common border between the two cities. Final project cost for the reconstruction of 133`d Avenue NW is $47,804.67 ($32,128.18 for construction and $15,676.49 indirect costs which include City of Coon Rapids design and administration and City staff time). The construction cost is half of the total roadway construction cost. There are 4 parcels being assessed and each assessment was identified as a fixed rate in the feasibility report for this project. The assessment per parcel is as follows: - 2813 133`d Avenue NW $ 1,843.08 - 2827 133`d Avenue NW $ 1,843.08 - 2841 133`d Avenue NW $ 1,843.08 - 2861 133`d Avenue NW $ 3,014.96 (new concrete curb was constructed where no curb 0 existed) Councilmember Knight asked if it would help to talk about the weather impacts on roads. Mr. Berkowitz stated snow, rain, and the amount of traffic all determine how long a roadway lasts. Also, the material used today is softer than what it used to be, it is more flexible for freezing and thawing, but it is not as durable. Motion by Holthus, Seconded by Goodrich, to open the public hearing at 7:42 p.m. Motion carried unanimously. No one wished to address the Council. Motion by Holthus, Seconded by Knight, to close the public hearing at 7:43 p.m. Motion carried unanimously. Motion by Bukkila, Seconded by Knight, to approve Resolution No. R090-17, adopting the assessment roll for the improvement of project no. 17-2, 133`d Avenue NW (west of Crooked Lake Boulevard). Motion carried unanimously. PRELIMINARY PLAT — WHITE PINE WILDERNESS 3RD ADDITION — TOLLBERG HOMES © Mr. Janish explained the City Council is being asked to review the preliminary plat for White Pine Wilderness 3`d Addition. The plat contains 3 urban lots and 1 outlot as proposed by Tollberg Homes. © Regular Andover City Council Meeting Minutes —November 6, 2017 Page 6 The Andover Review Committee has reviewed the preliminary plat. All staff comments have been satisfactorily addressed by the developer. It was noted the property is located within the 2020 Metropolitan Urban Service Area (MUSA) and it is zoned Single -Family Urban Residential (R-4). The parcel is allowed to develop into urban lots at a density of 1.75 - 3.6 single family homes per acre. The proposed density for the 3`d Addition (3 platted lots) is 2.94 units per acre. The 3 lots will be accessed by the existing street 162nd Avenue NW. A future phase of White Pine Wilderness 4d' Addition will be accessed by extending Zilla Street NW to the north. Trunk sewer and water lines are located within White Pine Wilderness 2nd Addition and are available to the 3 lots within the 3`d Addition. The water main was also extended within the future right-of-way to the northern boundary of the plat, connecting with the drainage and utility easement through the North Woods Preserve open space. The existing dedicated drainage and utility easement must be shown within outlot A, prior to the submittal and approval of the final plat. The proposed lots meet the minimum lot size requirements for the R-4 zoning district. Minimum lot size requirements are as follows: QLot size: 11,400 square feet Lot width: 80 feet Corner Lot Width: 90 feet Lot depth: 130 feet There is a significant amount of wetlands and floodplain as part of the outlot. The wetlands have been delineated and approved. There is minimal wetland on Lot 1 that does not affect the buildability of the lot. The Lower Rum River Watershed Management Organization (LRRWMO) has received the plat. The board will be required to approve the LRRWMO permit. The Park and Recreation Commission reviewed the plat. The Park and Recreation Commission is recommending cash in lieu of land be required for the 3 buildable lots. Park dedication for outlet A will be determined when it is platted in the future. A public hearing was held on October 24, 2017. Residents had comments regarding the desire for a park in the neighborhood. The Planning and Zoning Commission recommended approval of the preliminary plat 5-0 (2 absent). Motion by Holthus, Seconded by Bukkila, to approve Resolution No. R091-17, approving the preliminary plat of White Pine Wilderness 3`d Addition. Motion carried unanimously. FINAL PLAT — WHITE PINE WILDERNESS 3" ADDITION— TOLLBERG HOMES © Mr. Janish reminded the Council that the proposed final plat creates three single family lots and outlot A and that staff comments had been satisfactorily addressed. The developer is in the process © Regular Andover City Council Meeting Minutes —November 6, 2017 Page 7 of addressing Title Commitment comments from the City Attorney. Motion by Bukkila, Seconded by Knight, to approve Resolution No. R092-17, approving the final plat of White Pine Wilderness Yd Addition. Motion carried unanimously. Nathan Jones of Tollberg Homes came to the podium and explained they plan to come back this winter with a request for 11-14 lots for the remainder of the plat. This fall they brought these forward so that they would have inventory in the spring to show. There is community Open Space on 2 sides of the plat and they will be bringing trails to those properties. Right now, it is land- locked, but there will be ease of access. They are working with a couple of local builders to build the homes and there will be more information on that in the coming days. He thanked the City for the opportunity to bring nice homes to the community. Mayor Trude expressed appreciation for the investment in the community. SPECIAL BO WHUNTING REQUEST FOR 15349 7TH AVENUE NW It was noted this special bow hunting request lacked written permission from all of the land owners as was anticipated. There were no written objections. The City has difficulty with deer as it relates © to the number of deer/car accidents along 7 t Avenue. The request was written so permission was needed from all abutting landowners. It was suggested that the Council make a motion to remove the wording requiring approval of all land owners. The applicant tried to attend the meeting, but was unable. Mr. Dickinson noted the neighbors have been notified. Motion by Goodrich, Seconded by Bukkila, to approve the special bow hunting request for 15349 7th Avenue NW. Motion carried unanimously. SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on November 21, 2017, at 6:00 p.m. Motion carried unanimously. RESCHEDULE FEBRUARY 6, 2018 COUNCIL MEETING Mr. Dickinson requested the Council reschedule the February 6 1 Regular Council Meeting as it falls on major party caucus day. © Motion by Holthus Seconded by Knight, to reschedule the Regular Council meeting to February 5, 2017, at 6:00 p.m. Motion carried unanimously. Regular Andover City Council Meeting Minutes — November 6, 2017 Page 8 ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administration) Mr. Dickinson reported he has been attending a variety of meetings on behalf of the City, including being the chairman of the finance committee of QCTV. He has also been preparing the budget, with special attention to capital improvements. An RFP is being implemented to explore the possible expansion of the Community Center. It is hoped that interviews can be scheduled in the next couple of weeks with maybe a recommendation made to the Council the first meeting in December. Mr. Dickinson also attended the North Metro Mayors Operating Committee meeting. Eighty-one new homes have been permitted so far in Andover. He noted new home construction has slowed. (Public Works/Engineering) Mr. Berkowitz noted the evening started with a neighborhood meeting and ended with an assessment meeting. He pointed out there is a lot that goes into these projects and staff works very hard and tries to work closely with the residents. He thanked staff for their good work. Fox Meadows Park is wrapped up for this year, with the hope that it will be © completed in 2018. He also referred to the construction manager RFPs being sent out for both the new Public Works facility and the Community Center. City staff and equipment are ready for the snow season. Mr. Berkowitz reminded residents to follow the City Code banning overnight parking on City streets from 1:00 a.m. — 6:00 a.m. Nov 1" — April 15`h. No parking is permitted on streets when there is an accumulation of 2 inches or more of snow. Vehicles in the streets make it much harder and time consuming for equipment to drive around and come back and clean up. Councilmember Knight asked that staff put a big announcement in the newsletter. Mr. Berkowitz assured Councilmember Knight they always do. (Community Development) Mr. Janish stated he has been working on general Code amendments and definition issues, which should go to the Council in early December. The Planning and Zoning Commission will be meeting with developers interested in pursuing property development and commercial property as well. There has also been follow up on Code enforcement related to rentals. MAYOR/COUNCIL INPUT (Hazardous Waste Pit) Councilmember Goodrich inquired about progress on the hazardous waste pit. Mr. Dickinson indicated on November 291h at 7:00 p.m. there will be an informational meeting. The MPCA is sending a letter out to those within a'/z mile, and several individuals will be available for questions. It will be an Open House style of meeting. The original timing of removal was © May, but that may be delayed to September/October. There will be a structure put over the excavation site during removal. Mr. Dickinson has been fielding questions and he welcomes the phone calls. © Regular Andover City Council Meeting Minutes —November 6, 2017 Page 9 (Applications) Mayor Trude reminded residents that are interested in City Government to apply for positions in areas such as the Planning & Zoning Commission, Park and Recreation Commission as well as the Open Space Commission. December 81h is the deadline. Residents can see the Newsletter for more information and City staff can answer questions. The City has 67 parks and is looking at how the City can better serve its residents in the future. Residents are encouraged to call or attend a Park and Recreation Commission meeting if interested. At this time there is a focus on central regional parks because families are using parks in a different way than in years past. (Fire Trustee Association) Councilmember Bukkila indicated she would like the Fire Chief to come before the Council at the next workshop meeting regarding ongoing operations, and staffing recommendations, in preparation for the next budget. (Sheriffs Department) Mayor Trude informed the Council that Commander Brian Podany will now be serving the community of Blaine and there will be a new person assigned to Andover. The Council wished him well. (Open Space) Councilmember Knight wanted the public to know that over 200 acres have been purchased by the City. Those areas are now called preserves. © (Vote) Councilmember Holthus encouraged residents to get out and vote the next day. ADJOURNMENT Motion by Goodrich, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:12 p.m. Respectfully submitted, Marlene White, Recording Secretary u' REGULAR ANDOVER CITY COUNCIL MEETING MINUTES —NOVEMBER 6, 2017 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 1 APPROVALOF MINUTES........................................................................................................... 1 CONSENTITEMS......................................................................................................................... 2 Item 2 Approve Payment of Claims......................................................................................... 2 Item 3 Storm Water Utility Fee Exemption/17-1/16040 Tulip Street NW (R084-17)............ 2 Item 4 Approve Health Insurance Contract and Employer Contribution ................................ 2 Item 5 Approve Dental Renewal and Employer Contribution ................................................. 2 Item 7 Approve Lot Split — 643 Constance Blvd.(R085-17).................................................. 2 Item 8 Authorize Initiating 2018 Equipment Proposals.......................................................... 2 Item 9 Approve Reimbursement Resolution/2018 Projects(R086-17)................................... 2 Item 10 Approve HVAC Preventative Maintenance Contract ................................................... 2 Item 1 I Approve Purchase/Replacement/Desiccant Wheel ....................................................... 2 Item 12 Declare Cost/Order & Adopt Assessment Roll/13-41/1131 1791h Ave. NW/Septic System(R087-17)............................................................................................................... 2 PUBLIC HEARING — DELINQUENT UTILITIES (R088-17) .................................................... 2 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/17-2/2017 STREET RECONSTRUCTION & 17-11/168TH LANE NW RECONSTRUCTION (R089-17) ............. 3 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/17-12/133`dAVE. NW (WEST OF CROOKED LAKE BLVD. NW) (R090-17)............................................................................. 5 PRELIMINARY PLAT — WHITE PINE WILDERNESS 3RD ADDITION — TOLLBERG HOMES(R091-17).................................................................................................................... 5 FINAL PLAT — WHITE PINE WILDERNESS 3RD ADDITION — TOLLBERG HOMES (R092- 17)............................................................................................................................................... 6 SPECIAL BOW HUNTING REQUEST FOR 15349 7TH AVE. NW ............................................ 7 SCHEDULEEDA MEETING....................................................................................................... 7 RESCHEDULE FEBRUARY 6, 2018 COUNCIL MEETING ..................................................... 7 ADMINISTRATOR'S REPORT.................................................................................................... 8 (Administration).......................................................................................................................... 8 (Public Works/Engineering)....................................................................................................... 8 (Community Developement)...................................................................................................... 8 MAYOR/COUNCIL INPUT.......................................................................................................... 8 (Hazardous Waste Pit)................................................................................................................ 8 (Applications)............................................................................................................................. 9 (Fire Trustee Association)........................................................................................................... 9 (Sheriffs Department)................................................................................................................ 9 (Open Space)............................................................................................................................... 9 (Vote)......................................................................................................... 9 ADJOURNMENT........................................................................................................................... 9