Loading...
HomeMy WebLinkAboutCC - December 5, 2017lJ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, December 5, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/21/17 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve GIS Contract—Engineering 4. Declare Cost/Order Assessment Roll/17-13/University Ave. NW Overlay—Engineering 5. Approve Section 4 (f) De Minimis Determination/15-16/14anson Blvd. NW Improvements from Jay St. NW to Crosstown Blvd. NW —Engineering 6. Approve 2018 Tobacco Licenses —Administration 7. Approve 2018 Liquor Licenses —Administration 8. Approve 2018 Kennel Licenses —Administration 9. Approve 2018 Massage Therapy Licenses —Administration © 10. Approve 2018 Used Vehicle Sales Business Licenses —Administration 11. Approve 2018 Animal Impound Facility Agreement —Administration 12. Approve 2018 Polling Places —Administration 13. Approve 2018 City Administrator Review—Administration 14. Approve Architecture Firm for Potential Community Center Expansion —Administration Discussion Items 15. Public Hearing — 2018 Tax Levy and Budget —Administration 16. Review/Adopt 2018 Debt Service Levy Changes - Finance 17. Consider Interim Use Permit — Mining and Land Reclamation — 16563 Hanson Boulevard NW — Dennis Kuiken — Planning Staff Items 18. Schedule January Workshop —Administration 19. Schedule January EDA Meeting —Administration 20. Schedule January HRA Meeting—Administration 21. Administrator'sReport —Administration Mayor/Council Input Adjournment C � tj C ID OVE: REGULAR ANDOVER CITY COUNCIL MEETING —DECEMBER 5, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, December 5, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, and Valerie Holthus Councilmember absent: James Goodrich Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others 0 PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Motion by Knight, Seconded by Holthus, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES November 21, 2017, Regular Meeting: Correct as written. Motion by Bukkila, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve GIS Contract 10 Item 4 Declare Cost/Order Assessment Roll/17-13/University Ave. NW Overlay (See Resolution R094-17) Item 5 Approve Section 4 (f) De Minimis Determination/15-16/Hanson Blvd. NW © Regular Andover City Council Meeting Minutes —December 5, 2017 Page 2 Improvements from Jay St. NW to Crosstown Blvd. NW Item 6 Approve 2018 Tobacco Licenses Item 7 Approve 2018 Liquor Licenses Item 8 Approve 2018 Kennel Licenses Item 9 Approve 2018 Massage Therapy Licenses Item 10 Approve 2018 Used Vehicle Sales Business Licenses Item 11 Approve 2018 Animal Impound Facility Agreement Item 12 Approve 2018 Polling Places (See Resolution R095-17) Item 13 Approve 2018 City Administrator Review Item 14 Approve Architecture Firm for Potential Community Center Expansion Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING — 2018 TAX LEVYAND BUDGET It was noted the Council has had a number of reviews of the City of Andover 2018 Proposed Budget and continued detailed review of the General Fund Budget that is primarily supported by 0 the proposed 2018 Tax Levy. This year the Andover City Council is holding a 2018 Proposed City Budget/Tax Levy public hearing as compared to previous year's hearings titled, "Truth -in - Taxation", conducted in a State Statute prescribed format. This public hearing is intended to give the public the opportunity to comment on the proposed 2018 budget and tax levy. On September 19, 2017, the City Council approved the 2018 Preliminary Levy Certification. This approval was the outcome of numerous budget workshops held by the Council over the summer. The Preliminary 2018 Budget proposes a total property tax levy of $12,416,357: $8,643,256 (69.61%) operational levy, $1,599,087 (12.88%) debt service levy, and $2,174,014 (17.51%) capital/watershed levy. The 2018 Proposed Property Tax Levy is estimated to reduce the current City tax rate by over 7% but will generate additional tax revenue to preserve the City's current operations and infrastructure assets. This is a 4% increase in the gross tax levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2017. Motion by Knight, Seconded by Holthus, to open the public hearing at 7:22 p.m. Motion carried unanimously. There was no one in the audience wanting to address the Council on this issue. Motion by Holhtus, Seconded by Knight, to close the public hearing at 7:23 p.m. Motion carried unanimously. There is no need for a continuation hearing to approve the resolution adopting the 2018 Proposed City Budget and Tax Levy. Mayor Trude commented the City follows a set of policies to give direction in preparing the budget O Regular Andover City Council Meeting Minutes —December 5, 2017 Page 3 each year. These policies have served the City well in preserving assets and meeting the needs of a growing community. Taxes are in line with the valuations in the community, but not beyond the needs of the community. Mr. Dickinson confirmed this is the first year that he had not received any questions regarding proposed taxes. Mayor Trude mentioned people seem to be happy to see valuations going up again in the community. Councilmember Holthus congratulated Mr. Dickinson, Mr. Lee Brezinka and the finance staff on a job well done. Motion by Holthus, Seconded by Knight, to approve Resolution No. R096-17, adopting the City of Andover 2018 Budget and 2018 Property Tax Levy to be certified by the County Auditor. Motion carried unanimously. REVIEW/ADOPT 2018 DEBT SERVICE LEVY CHANGES © Mr. Dickinson explained the Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2018 that would have been certified to Anoka County as part of prior years' bond sales. When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies. The 2018 City of Andover Debt Service Budget is current and up-to-date. This resolution is to inform the County of any changes that have taken place in the past year as well as any new issuances proposed to be levied for 2018. Mr. Dickinson stated this is essentially to approve a resolution that the County "got it right." Mayor Trude confirmed it is not related in any way to the recent school district levy and is primarily an administrative matter. Motion by Holthus, Seconded by Bukkila, to approve Resolution No. R097-17, updating certified bonded indebtedness for 2018. Motion carried unanimously. CONSIDER INTERIM USE PERMIT — MINING AND LAND RECLAMATION — 16563 HANSON BLVD. NW Mr. Janish reported Mr. Kuiken is seeking an IUP to mine and store up to 11,000 cubic yards of © soil on a 33 -acre site he owns at 16563 Hanson Boulevard NW. Mr. Kuiken has done mining and stockpiling in the past on this property. This will be a phased process over 5 years. This project will begin once the applicant has received all his permits, with a tentative start date of January 1, 2018. No more than 11,000 cubic yards of soil will be placed on Mr. Kuiken's property at any © Regular Andover City Council Meeting Minutes —December 5, 2017 Page 4 given time. The material will be sold as part of the Norlex Turf business. Mr. Kuiken requested the IUP be approved for five (5) years, expiring on November 30, 2022. He will have the road easement staked out and conduct mining activities 10 feet from the easement. The area proposed to be mined is located in the floodplain and would be dug to a depth of 6 feet. As part of the review process, the Engineering Department states that an NPDES permit will be required, silt fencing should be erected around stock piles, a permit would need to be acquired from the Lower Rum River Watershed Management Organization (LRRWMO), restrictions put in place regarding vegetation and a max of 3 to 1 slope on the stockpiles. The LRRWMO has tabled the application due to requesting additional information from the applicant. No mining activities can begin until all permits have been acquired. In addition, Mr. Kuiken will need to get a permit from the Anoka County Highway Department and clean the impacted streets daily. Mr. Kuiken will also need to consult with the US Army Corps of Engineers and the Minnesota DNR. When hauling dirt from stockpiles, 167th Avenue will not be used, unless hauling to a home in that area. Dirt from mining will be transported to the stockpiles entirely upon Mr. Kuiken's property. Mr. Kuiken will locate and mark the road easement. The excavation will remain 15 feet from the high point near the ditch. Excavation for mining will remain 10 feet from the 167th Avenue road easement. Recycle or class 5 will be installed at the exit from the stockpile to Hanson Boulevard Qto prevent dirty tires from going onto the roadway. The Planning and Zoning Commission recommended an Interim Use Permit Historically, in January 2012, a CUP was approved for Mr. Kuiken to stockpile tire chips on the property for the duration of 6 months. The CUP expired on July 1, 2012. The tire chips were used by Anoka County for the reconstruction project off of Hanson Boulevard NW. In November 2012, a CUP was approved to temporarily stockpile up to 10,000 cubic yards of soil until July 2014. The conditions of the CUPs have been met and they are no longer active CUPS. In January 2016, an IUP was approved for Mr. Kuiken to mine and stockpile 3,500 cubic yards of dirt to be used for the County Oaks North 2nd Addition grading and for the 167th Avenue grading and excavation. That permit recently expired on November 1, 2017. On November 14, 2017, the Planning and Zoning Commission held a public hearing regarding the IUP request in which there was no public input. The Planning and Zoning Commission gave approval pending that condition #12 of the resolution be approved prior to start of the project. The Planning and Zoning Commission recommended approval on a 5-0 (2 absent) vote. Mayor Trude expressed a desire to make sure that the stockpiles are a safe area. She also expressed appreciation for the photos taken by the staff in preparation for the Council meeting. Mr. Janish indicated the resolution should add two additional conditions, one that deliveries will be off Hanson Boulevard and two the stockpiles will be maintained at a 3 to 1 slope. © Motion by Holthus, Seconded by Bukkila, to approve Resolution No. R098-17, granting an Interim Use Permit for mining and storage of soil for the property located at 16563 Hanson Boulevard NW, adding the two additional conditions referenced. Motion carried unanimously. © Regular Andover City Council Meeting Minutes —December 5, 2017 Page 5 SCHEDULE JANUARY WORKSHOP Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Holthus to schedule a Workshop Meeting on January 30, 2018. Motion failed for lack of a second. After further discussion, Motion by Bukkila, Seconded by Holthus, to schedule a Workshop Meeting on January 23, 2018, at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARY EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in the staff report. © The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on January 2, 2018, at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARY HRA MEETING Mr. Dickinson requested the Council schedule an HRA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Holthus, Seconded by Bukkila, to schedule a January HRA meeting on January 2, 2018, immediately following the EDA meeting. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Mr. Dickinson) Mr. Dickinson reported that 91 new homes have been permitted at this point in the year. He has been meeting with the YMCA in preparation for potential expansion and © discussing financing. In addition, he has attended League of Minnesota Cities and Metro Cities meetings. Last week there was a public meeting for the WDE site. There were 130 people that attended. There was a good presentation by the MPCA and speakers stayed until all of the residents had their questions answered. They received feedback that the residents were respectful. © Regular Andover City Council Meeting Minutes —December 5, 2017 Page 6 Residents were encouraged to call City Hall or the MPCA with follow up questions. Mayor Trude reinforced there are no concerns about the City's water quality/safety. (Mr. Berkowitz) Mr. Berkowitz indicated the next steps in the City Campus expansion process is exploration of construction management proposals. Interviews are scheduled for the following week. Flooding will begin for the skating rinks. It takes 2 weeks to build a base and then they will be ready for skating. The City has had its first snow event. It was a challenge with the rain and then snow and sudden temperature drop. Staff and equipment are ready for the winter season. (Mr. Janish) Mr. Janish commented staff had been following up on code enforcement. There has been an interest in both residential and commercial development. MAYORICOUNCIL INPUT (WDE) Mayor Trude also commented on the WDE site meeting and the respect shown by residents. Residents can reference the Pollution Control Agency phone number or website. She noted the area to be excavated is about the size of one City lot. © (YMCA) Mayor Trude was encouraged by the low fee charged by the recommended firm for exploring the Community Center expansion. They specialize in rescuing projects. I�lI /1_/7__w•/iiT� Motion by Holthus, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 7:58 p.m. Respectfully submitted, Marlene White, Recording Secretary \J © REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER S, 2017 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1. CONSENTITEMS......................................................................................................................... 1 Item 2 Approve Payment of Claims......................................................................................... 1 Item 3 Approve GIS Contract.................................................................................................. 1 Item 4 Declare Cost/Order Assessment Roll/17-13/University Ave. NW Overlay (R094-17)1 Item 5 Approve Section 4 (f) De Minimis Determination/l5-16/Hanson Blvd. NW Improvements from Jay St. NW to Crosstown Blvd. NW ............................................ 1 Item 6 Approve 2018 Tobacco Licenses................................................................................. 2 Item 7 Approve 2018 Liquor Licenses.................................................................................... 2 Item 8 Approve 2018 Kennel Licenses.................................................................................... 2 Item 9 Approve 2018 Massage Therapy Licenses................................................................... 2 Item 10 Approve 2018 Used Vehicle Sales Business Licenses .................................................. 2 Item 11 Approve 2018 Animal Impound Facility Agreement .................................................... 2 Item 12 Approve 2018 Polling Places(R095-17)....................................................................... 2 Item 13 Approve 2018 City Administrator Review.................................................................... Item 14 Approve Architecture Firm for Potential Community Center Expansion ..................... 2 2 PUBLIC HEARING — 2018 TAX LEVY AND BUDGET(R096-17).......................................... 2 REVIEW/ADOPT 2018 DEBT SERVICE LEVY CHANGES (097-17) ...................................... 3 CONSIDER INTERIM USE PERMIT — MINING AND LAND RECLAMATION —16563 HANSON BLVD. NW(R098-17)............................................................................................. 3 SCHEDULE JANUARY WORKSHOP......................................................................................... 5 SCHEDULE JANUARY EDA MEETING.................................................................................... 5 SCHEDULE JANUARY HRA MEETING.................................................................................... 5 ADMINISTRATOR'S REPORT.................................................................................................... 5 (Mr. Dickinson)........................................................................................................................... 5 (Mr. Berkowitz).......................................................................................................................... 6 (Mr. Janish)................................................................................................................................. 6 MAYOR/COUNCIL INPUT.......................................................................................................... 6 (WDE)......................................................................................................6 (YMCA)...................................................................................................................................... 6 ADJOURNMENT........................................................................................................................... 6 Lt,