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HomeMy WebLinkAboutDecember 21, 20171685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting December 21, 2017 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/7/17) 4. Agenda Approval 5. Consider Application for Use of Recreational Facilities/Anoka Hennepin Community Education 6. Consider Shaw's Glen 2nd Addition Park Dedication Requirements 7. Outstanding Items/Maintenance Update 8. 9. Chair's Report 10. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Review Final Draft of the 2018 Park Dedication Study/16-39D, Cont. B. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW. ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Enginee?V3 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider Application for Scheduled Use of Recreational Facilities/Anoka Hennepin Schools Community Education DATE: December 21, 2017 INTRODUCTION This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of the City Hall Outdoor Hockey Rink as requested by Anoka Hennepin Schools Community Education for dog training. DISCUSSION The Anoka Hennepin School Community Education would like to use one of the hockey rinks at City Hall Outdoor Hockey Rink Facility for a six-week long dog training course on the following days: Tuesday's (May 1, 8, 15, 22, 29 and June 5) from 6:00 pm - 7:00 pm and again from 7:15 pm — 8:15 pm. Lupita Forsyth from Anoka Hennepin Schools Community Education will be at the meeting to make a short presentation about the training course. Attached is information about the training course. ACTION REQUIRED The Park & Recreation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at City Hall Outdoor Hockey Rink Facility as requested by Anoka Hennepin Schools Community Education. Respectfully submitted, 140114y Todd J. Haas Cc: Lupita Forsyth, Anoka Hennepin Schools Community Education (copy sent by e-mail) Attachment: Application for Scheduled Use of Recreational Yacilities,�/Le tter about training course from Anoka Hennepin Schools Community Education,/ ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities ` 4eik�A V\ cDWIK en Phone (Home) Print Name Phone (Work)' (3 -Gob - l ')-q i iW- PiDwt�v�er sem_ Phone (Mobile) Address Q i � j rg lure (�regsu�red) Date I -q City fa -fmz-A State rNl Zip 55 �� to APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. , It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year ,D Number of participants expected from Andover this year Number of participants in program last Number of participants from Andover last year Age brackets for participation��� ��fi Number of game fields/rinks needed per week this year. I Indicate season start and end dates -do's -'s TAks a r s t Ow l� Time slot desired (list 2 choices) 1. t� .` P 1'K List specific fields/rinks being requested (refer to Number of practice fields/rinks needed per week this year Time slot desired (list 2 choices) 1.0 6L -S List specific fields/rinks being requested (refer to ed attar 1.r1-V%4`(-(1X.�,{ 6 U Please check all boxes that apply: � i 8 , 6, as , a9-4twrl-kS Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. % Request to waive fees for use of the fields/rinks. Note: Waiving of any fee trust be approved by '----. Ahe Cfi+ Council. Fees are not required for use of the fields/rinks. Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLES9ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116115 fielduse.doc ANOKA-HENNEPIN SCHOOLS UOMMUnIty Education 2727 N. Ferry St. * Anoka, MN 55303 763-506-1260 9 Fax: 763-506-1299 www.discovercommunityed.com To Whom It May Concern: I am an Adult Programmer with Anoka -Hennepin Community Education. In my work I plan classes for adult learners in the categories of Create, Hobbies, Home and Taste. I am writing to seek approval to use one of your ice rinks as a location for our Dog Obedience -Canine Good Citizen class. Due to district building policies, animals are prohibited entrance into our buildings; therefore we are unable to provide this class to our participants in-house. We would like to offer 2 class times. The class proposed dates are: May 1, 8,15, 22, 29 and June 5 from 6-7PM and again from 7:15-8:15PM. This class would entail providing community participants with skills and knowledge for responsible pet ownership through practice in basic obedience with clicker training and positive reinforcement. We anticipate limiting each class to 12 owners and dogs. We anticipate needing 15-30 minutes before each class to allow for instructor setup or preparation. I am currently planning for our Spring/Summer 2018 catalog that will be mailed out March 5, 2018. I would like to ask that my application please considered for the next Parks and Recreation Commission meeting on January 4 or 18 (1 can attend either date). I can be reached at 763-506-1291 orlupita.forsyth @ahschools.us if you have any further questions. I thank you for your time and consideration. Sincerely, Lupita Forsyth r y. _a ��� Education 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider Shaw's Glen 2"d Addition Park Dedication Requirements DATE: December 21, 2017 INTRODUCTION This item is regarding reviewing and determining the park dedication requirements for the proposed preliminary plat of Shaw's Glen 2"d Addition. DISCUSSION A copy of the preliminary plat is in the side pocket of the packet. Five lots are being proposed. The proposed preliminary plat is located in the southeast corner of the intersection of Nightingale Street NW and 157th Lane NW just south of Cardinal Ridge. There is an existing park (Woodland Oaks) just to the east of the proposed development. Staff is recommending cash in lieu of land. The developer has been invited to attend the meeting to answer any questions the Commission may have. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed preliminary plat and provide direction on the park dedication requirements for the proposed Shaw's Glen 2"d Addition. Respectfully submitted, 4*�46� Todd J. Haas Cc: Jethro Carpenter, Developer (copy sent by e-mail) Attachments: Location map Copy of preliminary plat and grading plan kl�t OVER Shaw's Glen 2nd Addition " ,. <,r, 2012 2062 2036 16052 16045 1915 2041 16042 15943 2101 2115g2051i 36196615929 2118 15914 15911 1959 1921 1837 178 15858 MW D QRIOSSINGS ARKS 15856 15847 15844 15841 15837- 2043 15832 15831 15835 15812 15820 I--15818 �15822� 15798 15808 15807 15810 15790 2038 15796 15797 15795 15782 2018 15784 •3!5783 15787 15774 2057 15770 15772 15774 15768 tj15757 15760 15758 2124 2080 2032 1950 1906 15660 15651 1753 2119 15629 15625 2114 2046 ' 1640 17422 15532 1957 1897 1811 1769 1727 1687 1653 1,778 1.736 1696 1641 M — Sktsw i W e^ ZJ "s*e ON Date Created: December 11, 2017 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. 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Review Outstanding Items/Maintenance Update DATE: December 21, 2017 Issues list as of 12/15/17 UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD — Commissioner Butler COMPLETED PROJECTS — ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report will be in January of 2018. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report will be in January of 2018. • Park Dedication Study — Item is on the agenda. • Wild Iris Park and Hills of Bunker Lake West Park Irrigation — Staff will be contacting private contractors over the next couple months for installing the water services that will be installed in the spring of 2018. The contractors were busy this past fall so staff was unable to receive any quotes. Both irrigation projects will be done in 2018. • Rose Park Shelter Replacement Project — Staff is working on receiving a quote from the shelter vender. Once the shelter has been ordered, it will take 3-4 months to manufacturer and make delivery. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Kelsey Round Lake Park — Once staff receives approval from the City Council to move ahead in applying for the MNDNR grant (Outdoor Recreation Grant Program), staff will update the application from last year and resubmit by the deadline date in March 2018. • ASN Trail -- Once staff receives approval from the City Council to move ahead in applying for the MNDNR grant (Local Trail Grant Program), staff will update the application from last year and resubmit by the deadline date in March 2018. • Eveland Field Fencing — The Andover Athletic Association (AAA) and the Andover High School Fast Pitch Softball Head Coach did contact staff this past fall and indicated interest in moving forward in relocating the outfield fence but now that it is late fall this project will have to wait until 2018. As previously indicated they would like the fence to be relocated closer to home plate to meet the fast pitch standards so the players have an opportunity to hit homeruns. Note: The existing outfield fencing itself is in poor condition in some sections and probably should be replaced if the outfield fence is to be relocated. • Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2018- Crosstown Blvd NW between Bunker Lake Blvd NW and 140" Avenue NW. Note: At this point it looks like there are some right of way issues that will need to be addressed over the next few months. Design and Right of Way work will be done over the next few months. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. Note: Staff will be seeking approval from the City Council on December 19, 2017 to apply for a MNDNR grant (Local Trail Connections Program). Application for this next round is due by March 31, 2018. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2018. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance 11 ate 12/1/2017 • Completed trash service at high traffic areas of Parks and Trails • Continued pruning trees in Park locations (Completed most of Areas A, B, C & D) • Completed collecting GPS data for playground areas • Continued collecting GPS data for irrigation locations • Started smoothing out gravel parking lots • Prepared ice rink equipment • Added wood chips to the ASN playground area • Completed clean-up of landscaping around Parks signs 12/9/17 • Started flooding ice rinks and free skate areas overnight (12/5) and throughout each work day as the weather allows. • Completed trash service at high traffic areas of parks and trails. • Smoothed out gravel parking lots. • Prepared ice rink equipment. • Set up Hawkridge temporary warming house with new flooring and benches. • Plowed and removed snow from all trails. • Installed signs at Dalske Woodlands Preserve. 12/16/17 • Continued flooding ice rinks and free skate areas. • Completed trash service at high traffic areas parks and trails. • Prepared warming houses and set out all hockey nets on 12/15. • Plowed and removed snow from all trails and park parking lots. • Opened ice rinks and warming houses for the season December 15th. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�'3 FROM: I Todd J. Haas, Assistant Public Works Director SUBJECT: A. Review Final Draft of 2018 Park Dedication Study/16-39D, Cont. DATE: December 21, 2017 INTRODUCTION The Park and Recreation Commission is requested to review the final draft of the 2018 Park Dedication Study. DISCUSSION Attached is the final draft of the 2018 Park dedication for your review. The Park Dedication is recommended for based on the study is recommended to be $3321 per unit for residential and $9963 per acre or 10% of the market value of the land for commercial/industrial property. The main highlights of the report are as follows: • The study does not include the Rural Reserve area. If the Rural Reserve area develops, a separate study will need to be developed which will provide recommendations on the various types of parks that could be included in the area and what the park dedication fee should for developing those parks. • Based on the Metropolitan Council buildout of the City and the surplus of Mini parks, it is recommended that no additional land for Mini parks be taken as part of the park dedication requirements. See Table 2 of the study. • Based on the Metropolitan Council buildout of the City, one additional Neighborhood Park is recommended near the east -central part of the City somewhere in Sections 13, 23, or 24 Township 32 Range 24. Note: Based on Table 2 the City is deficient in one Neighborhood Park. This was also noted in the 2011 park dedication study that the City was deficient on at least one neighborhood park. • Based on the Metropolitan Council buildout of the City, Community Parks is deficient by about 120 acres but as indicated in Page 8 of the study Bunker Hills Park does make up for some if not all the acreage to satisfy NRPA suggested acres. • Based on the Metropolitan Council buildout of the City and the surplus of Community Playfields, it is recommended that no additional land for Community Playfields (example like Sunshine Park) be taken as part of the park dedication requirements. See Table 2 of the study. • The actual household count from 2016 Metropolitan Council estimate and the future 2040 household count is approximately 67% developed (not including the Rural Reserve Area). • The City has completed approximately 66% of its 2040 park system based on estimated value and future improvements. This indicates that the current park system is on track with its current population. • Once the 2020 US Census is done, it is recommended to update the Park Dedication study to determine the park dedication fee based on the population numbers and the improvements yet to be completed. By then Metropolitan Council will have new estimate household numbers (not including the Rural Reserve Area) identified in the City of Andover's Comprehensive Plan. The following items are included with this item: ➢ Exhibit A — Park Service Area ➢ Exhibit B -- Andover Parks Map ➢ Exhibit C — Park Facilities Chart ➢ Exhibit E — Survey of Park Dedication Fees based on 2016 results Not included in the packet is a copy of the Exhibit D which is the 2018 Existing and Future Park Facilities Chart (29 pages). A copy of this was included in the City Council Workshop Packet for the October 24, 2017 meeting. If any of the Commission members need a copy, let staff know and we can e-mail you a copy. ACTION REQUIRED The Park and Recreation Commission is requested to review the draft of the 2018 Park Dedication Study. Respectfully submitted, Todd J. Haas Attachments: Final Draft of the Park Dedication Study; Exhibits A -C and E (Copy is in the side pocket of the packet)