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Home My WebLink AboutNovember 16, 20171685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting November 16, 2017 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/5/17) 4. Agenda Approval 5. Consider Hockey Tournament Application/Andover Huskies Winter Classic 6. Consider Application for Use Recreational Facilities/Hometown Hockey Minnesota 7. Consider 2017-2018 Hockey Rink Schedule 8. Anoka County Sheriff's Department 3rd Quarterly Report 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Hold Public Information Meeting/Rose Park Neighborhood B. Discuss Parking Issues at Prairie Knoll Park C. Discuss Playground Equipment Replacement Plan (Terrace and Strootman Parks) D. Adjournment , ANLI 5 �6W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works/City Engineer's 3 Todd J. Haas, Asst. Public Works Director 5. Consider Hockey Tournament Application/Andover Huskies Winter Classic November 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to consider approving the attached tournament application for the Annual Andover Huskies Winter Classic Tournament at the City Complex Outdoor Hockey Rinks as requested by the Andover Huskies Youth Hockey Association (AHYHA) for January 12-14,2018. DISCUSSION Attached is the application received from AHYHA. The days that are being requested are as follows: • Friday, January 12, 2018 from 5 pm to close at City Complex Outdoor Hockey Rinks (both east and west rink). • Saturday, January 13, 2018 from 8 am to 6 pm at City Complex Outdoor Hockey rinks (both east and west rink). • Sunday, January 14, 2018 from 8 am to 6 pm at City Complex Outdoor Hockey rinks (both east and west rink). Note: If the weather is bad on either one of the 2 days, AHYHA will need Sunday, January 14'b as a backup day. A14YHA has requested Public Works Parks Maintenance Department to provide rink maintenance during the jamboree. The required fees were submitted with the application. ACTION REQUIRED The Park & Recreation Commission is requested to approve the tournament application for the Annual Andover Huskies Winter Classic Tournament at the City Complex Outdoor Hockey Rinks as requested by the Andover Huskies Youth Hockey Association (AHYHA) for January 12-14, 2017. Respectfully submitted, Todd J. Haas cc: Blair Buccicone, AHYHA Tournament Director (copy sent by e-mail) Adam Kelly, AHYHA Tournament Director (copy sent by e-mail) Attachment: Tournament Application'/ 2017-18 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (Hockey and/or Broomball) (Please print or type all information) NAME OF TOURNAMENT: Andover Huskies Winter Classic TOURNAMENT ORGANIZATION: Andover Huskies Youth Hockey Association TOURNAMENT SPONSOR: Andover Huskies Youth Hockey Association TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): Adam Kelly ADDRESS: 15125 Yellow Pine St NW CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 763 443 2230 (home) (work) TOURNAMENT DIRECTOR #2 (print name): Blair Succicone ADDRESS: 849140'^ Lane NW CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 612 990 6609 (mobile) (home) (work) (mobile) E-MAIL: adam.m.kelly.milOmail.mil E-MAIL: blair.buccicone0ftha.com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover XXX DATES OF TOURNAMENT: January 12-142018 HOCKEY RINK FEES AND USAGE Fees are as follows: (Check A or B) • A. No Rink Maintenance • Adult - $200.00 rink reservation fee is for the use of up to 2 rinks (*). • Youth - $200.00 rink reservation fee is for the use of up to 2 rinks (*) for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51% participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*) This rink reservation fee is used to secure the use of the rink(s). If your organization schedules more than 2 rinks an additional $100 will be charged per rink. If your organization uses more than the approved number of rinks, the organization will be charged double per rink plus a 15% administration fee. Number of rinks to be used Note: 1 day tournaments/jamborees will be charged 75% of the rink reservation fee. The rink reservation fee includes the use of the shovels during the duration of the tournament. The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms and building. F= 9-%IIF= 111 AF NOV 0.2 2017 • B. With Rink Maintenance • Adult - $200.00 rink reservation fee is for the use of up to 2 rinks (*), and a $600 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit that has been collected for the tournament. • Youth - $200.00 rink reservation fee is for the use of up to 2 rinks for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). A $400 escrow shall be required for maintenance for all organizations and/or associations. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the rink reservation fee will be waived but the escrow is required. Note: (*) This rink reservation fee is used to secure the use of the rink(s). If your organization schedules more than 2 rinks an additional $100 per rink will be charged. If your organization uses more than the approved number of rinks, the organization will be charged double per rink plus a 15% administration fee. 2. Both of the City Rinks Number of rinks to be used Note: 1 day tournaments will be charged 75% of the rink reservation fee. The rink reservation fee includes the use of the shovels during the duration of the tournament. The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms and building. Damage Deposit Fees (Check A or B) • A. $500 Profit Organizations • B. $250 Non -Profit Organizations Rink usage as follows: (Check fields requested to be used) Hockey Rinks • City Hall Outdoor Rink Facility -East Rink • City Hall Outdoor Rink Facility -West Rink • Hawkridge Park Rink • Prairie Knoll Park Rink • Crooked Lake School Rink SPECIAL REQUEST SECTION Check the following boxes if applicable. • List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament/jamboree. (Example: Additional hockey nets, bleachers, snow removal) The application will be considered by the Park & Recreation Commission at the next available meeting. The Park and Recreation Commission meet on the first and third Thursday of each month. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due at the time of application is made to the City. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Department. If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Rink reservation fees for tournaments shall be paid at the time application is made to the City. If the tournament/jamboree is cancelled, the Rink Reservation Fee and/or the Non -Intoxicating Liquor License Fee will not be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. " The City reserves the right to cancel or delay usage of the rinks due to weather, rink conditions, etc. • Regulations, Violations and Penalties (City Code Title 8 Chapter 4) regarding use and occupancy of City parks are available on the City of Andover's webpage at www.andovermn.gov NO ALCOHOL 10/31/2017 DATE 10/31/2017 DATE Approved by City Council: 2/3/15 H/engineering/parks/application/hockeytournamentappl.doc DIRECTOR #2 (signature) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�ioll�' FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Consider Application for Scheduled Use of Recreational Facilities/Hometown Hockey Minnesota DATE: November 16, 2017 INTRODUCTION This item is in regard to approving the attached Application for Scheduled Use of Recreational Facilities for use of the west rink at City Hall Outdoor Complex as requested by Hometown Hockey Minnesota. DISCUSSION The day that has been requested is as follows: • Saturday, February 3, 2018 from 4:00 pm- 6:00 pm at the West Rink at City Hall Outdoor Complex. Note: Since this is a one -day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility. Note: Just so you know, the free skating rink and east hockey rink will still be open to the public. ACTION REQUIRED The Park & Recreation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the west hockey rink at City Hall Outdoor Complex as requested by Hometown Hockey Minnesota. Respectfully submitted, Todd J. Haas Cc: Laura Lazan, Hometown Hockey Minnesota (copy sent by e-mail) Attachment: Application for Scheduled Use of Recreational Facilities Q�1tER PARK dND RECiREr774N �� y 'PLICATION FOR SCHEDULED USE OF RECREATIONAL'FACILMSS i'eques'v C4roup tlna use ofraculass LLii1 tAnf re, I U, N if Association Association Phone {� n Phone. APPLICATION DUE DA7 S: FOR YL/tNTER USE 4F FACILITIES - FIRST THUR$IDAY IN NOV9MBERR NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST TIJURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL„ AND LACROSSE, NOTE: Scheduling decisions will be made at the Park &. Recreation Commission meeting on the third Thursday In March. FOR FALL USE -- FIRST THUR§DAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. E NOTE: Scheduling decisions vAll be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of Its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreafional facilities. In a fair and equltablemanner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youlh Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority.' Subsequent requests VAR be filled on a first- come, rstcome, first-served basis if facilities are available. The sequencing of scheduling Wil be considered with City youth associations having first priority. Number of participants expected in program this year 300 Number of participant expected from Andover this year f s Number of participants in program last year__,C21 Nui giber of particioants from Andover last year Age brackets for rim Listspecific fieidslrinks being requested (refer to attached listing)Ay.. Number of practice fieldsirinks needed per week this year Time slot desired (list 2 choices) R �� Ust specific flelds/rinks being reques (refer to attached listing) 2. Please check all boxes that apply: uWt to waive fees for use of the flelds/rinks. l�'ote Waivinsa of am fee must be anaroved by th2 City Council. Pees are not reauired for use of the fields/rinks. Note:° Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the mark and Recreation Commission ar its designee- Not esignee. Note. ,Any organization and/or association that apply for use of a recreational faculty will be required to pay a fee as determined by the City Council for park security. PROVIDED_ THIS APPLICATION DOES NOT APPLY TO YYEEKEND TOURwAMEN LS Approved: 1/2000 Revised 406175 Aeldusadw 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer-DO33 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Consider 2017-2018 Hockey Rink Schedule DATE: November 16, 2017 INTRODUCTION This item is in regard to considering the 2017-2018 hockey rink schedule for the upcoming season. DISCUSSION Attached is the application from the Andover Huskies Youth Hockey Association (AHYHA). The associations of Anoka, Coon Rapids and St. Francis Youth Hockey Associations have been aware that rinks were available for them to reserve but over the past few years none of them have responded since they have their own outdoors rinks that they use. Attached is the proposed schedule and the rinks that AHYHA plan on using for the 2017-2018 season. As you can see from the attached schedule, AHYHA will be responsible to provide supervision (either a coach or member of the association) on Monday's, Tuesday's and Thursday's from 4 pm until 8:30 pm at City Hall Outdoor Hockey Rink Complex, Prairie Knoll Park and Crooked Lake School Rink. The City will need to provide a warming house attendant on all the other days of the week (Wednesday's, Friday's, Saturday's and Sunday's) for these locations. At Hawkridge Park the City will need to provide warming house attendant 7 days a week throughout the season. Note: Copies of the By-laws, Policies and Procedures are available on AHYHA website at http://www.ahyha.com/page/show/210180-policies-procedures-and-b laws % of By -Laws, Certificate Established Name of Group Participants Policies and 501C3 of Grievance from Andover Procedures (State) Insurance Procedures based on 2016-17 season Andover Huskies Yes (no Yes (no Yes Yes (no Youth Hockey 90% changes from changes changes from Assoc. (AHYHA) 2016-17) from 2016-17) 2016-17) Note: Copies of the By-laws, Policies and Procedures are available on AHYHA website at http://www.ahyha.com/page/show/210180-policies-procedures-and-b laws ACTION REQUIRED The Park and Recreation Commission is requested to consider approving the 2017-2018 hockey rink schedule as presented. Respectfully submitted, Todd J. Haas Attachments: 2017-2018 Hockey Rink Schedule, Application from AHYHA cc: Jeremy Coe, President of AHYHA (copy sent by e-mail) Prairie Knoll Hawk R Cr. Lk. School City Complex East ANDOVER HOCKEY RINK SCHEDULE AHYHA AHYHA 30-8:30 PM 5:30-8:30 PM AHYHA j 1 AHYHA 30-8:30 PM 5:30-8:30 PM WINTER 2017-2018 AHYHA 5:30-8:30 PM AHYHA 5:30-8:30 PM City Complex AHYHA AHYHA AHYHA West 5:30-8:30 PM 5:30-8:30 PM 5:30-8:30 PM -----HI - - ]� I_ * Friday -Sunday, January 12-14, 201818 am to closing/AHYHA Winter Classic /City Com * Saturday, February 3, 2018 from 4:00 pm -6:00 pm/Hometown Hockey Minnesota/ City Complex Outdoor Hockev-West Rink Outdoor Hockev Rink NOTE: FAILURE TO USE THE RINKS 2 DAYS IN A ROW WILL RESULT IN LOSS OF RINKS Date Parks Coordinator Date of Preparation 11/16/2017 APPROVED: 11/16/2017 REVISED: ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of j'�- G 9 R o,� Association President Phone (Home)'71Z��° Print me Phone (Work) 7F3 Y!gi! Phone (Mobile) 74.3 Yo b -VIS— Association VIAssociation Pr 4sident % l -Z° (E-mail) i f cfA.,� � Ca E ('' AxrHg . cm -- A City. e✓ (required) Date P_ N4-; APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 'Z6 - V06 W Number of participants expected from Andover this year 21" ` L/O0 Number of participants in program last year -26b Number of participants from Andover last year6� Age brackets for participation ^V rpt/ Number of game fields/rinks needed per week this year V, 6 0771jA Indicate season start and end dates ./d4/ Time slot desired (list 2 choices) 1. 157-Y& 9"0 {AM List specific fields/rinks being requested (refer to attached listing) 1. C'Zmt4v Cf, -Ce - 2. g, Ce2. eL, 3. AAA4-5. kw,��- Number of practice fields/rinks needed per week this year Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to attached listing) 1. 2. Please check all boxes that apply: Q Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day reauests or as determined by the Park Commission. a Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved b the City Council. Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 112000 Revised 4116115 fielduse.doc 2 DATE: October 3, 2017 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report July 1 — September 30, 2017 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 3rd quarter. Date: Time: Location: Case Number: 07.05 Coon Creek 17150831 A deputy responded to a report of graffiti on the railroad bridge. The city was notified. 08.02 7:44PM Sunshine Park 17177148 A juvenile reported a group of 4 teenaged males on bikes attempted to steal his cell phone. The juvenile chased them and the phone was dropped. The deputies arrived and checked the park and were unable to locate anyone. 08.05 11:02AM Crooked Lake Boat Landing 17179491 A deputy responded to a report of a vehicle break-in where a purse and credit cards were stolen. A window was broken to gain access. A suspect was identified by the Andover Investigator. 08.07 6:36PM ar m meo:aws 17181534 A deputy responded to a report of a burnt bench and broken fence at the park (Martin's Meadows Park). A deputy responded but at this time there was no evidence to collect. Extra patrol was issued. 08.10 4:43PM Crooked Lake Boat Landing 17184122 A caller reported a vehicle being parked at the location for multiple days. A deputy responded and had the vehicle towed. The deputy was unable to locate a phone number for the registered owner. 08.10 11:04AM 64 9ak-V+e Mar+:N M¢ada+�S 17183859 An Andover supervisor reported damage to a birdhouse, fence, and bench at the location along with some graffiti on a garbage can. Extra patrol continues. 08.15 9:47AM Coon Creek 17188044 A deputy responded to a call of the path and bridge at the park being spray painted overnight. The city was notified. 08.17 6:53PM Kelsey Round Lake 17188433 A caller reported a suspicious vehicle where occupants were going through bags of stuff. The deputy arrived and located the people. They stated they were repacking items. They packed their stuff up and left. 08.24 6:43PM Coon Creek 17196113 A caller reported that his son's bike was destroyed by the railroad bridge over the creek. His son had been down there with his bike and some younger kids were up on the tracks throwing large rocks down on the bike. The caller did not have any suspect information to provide. 09.07 7:47PM Sunshine Park 17207671 A caller reported a group of 7-9 juveniles harassing him and his son. A deputy arrived and located the juveniles and spoke with them about the incident. They were warned to stop the behavior and the deputy discussed with the juveniles' solutions to this problem. Information was passed along to the School Resource Officer at Andover High School. 09.16 3:09PM Sunshine Park 17215530 A deputy responded to a hit and run incident that happened in the parking lot. Witnesses provided information about the vehicle involved and the deputy follow-up with the Wright County Sheriff's Office to locate the driver. 09.19 9:29AM Creek View Crossing 17217610 Residents walking on the path found a cell phone. They turned it in to a deputy who located the owner. 09.23 1:53AM Red Oaks West 17220995 A deputy responded to a call of four juveniles being in the park after curfew. He arrived and located three females and one male. He identified them and noticed a bottle of vodka sitting on a bench nearby. Parents were contacted and they received a verbal warning. 09.27 2:22PM Eveland Fields 17224499 On routine patrol a Community Service Officer located an illegally parked vehicle. He notified a deputy and a citation was issued. 09.28 12:32PM Eveland Fields 17225250 On routine patrol a Community Service Officer located an illegally parked vehicle. A citation was issued. cc: Commander Podany 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director 14W - SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: November 16, 2017 Issues list as of 11/9/17 UPDATE OFANDOVER COMMUNITY CENTER AD VISOR Y BOARD — Commissioner Butler COMPLETED PROJECTS — • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — All lanes for Bunker Lake Boulevard NW are now open to traffic east of Hanson Boulevard NW to Jefferson Street NW in the City of Ham Lake. The trails are now open so if you get a chance go check them out. • Fox Meadows Park — The project is complete including the shelter. ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report will be in January of 2018. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Park Dedication Study — Now that the Future Park Facilities Chart has been reviewed by the City Council, staff will move forward with updating the park dedication study and bring back for review for consideration in either November or December. The Future Park Facilities Chart (middle column) will be used to help calculate the park dedication fee that is collected from new developments. • Wild Iris Park and Hills of Bunker Lake West Park Irrigation — Staff has been contacting private contractors for installing the water services over the past couple months for both parks. The contractors are busy this fall so staff was unable to receive any quotes. Both irrigation projects will be done in 2018. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Kelsey Round Lake Park -- Staff has received notice from the MNDNR grant (Outdoor Recreation Grant Program) that it was not selected as part of this round. Staff will resubmit again as part of the 2018 round. ASN Trail -- Staff has received from the MNDNR grant (Local Trail Connections Grant Program) that it was not selected as part of this round. Staff will resubmit again as part of the 2018 round. Eveland Field Fencing — The Andover Athletic Association (AAA) and the Andover High School Fast Pitch Softball Head Coach recently contacted staff and indicated interest in moving forward in relocating the outfield fence yet this fall closer to home plate to meet the fast pitch standards so the players have an opportunity to hit homeruns. Note: The existing outfield fencing itself is in poor condition in some sections and probably should be replaced if the outfield fence is to be relocated. Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2018- Crosstown Blvd NW between Bunker Lake Blvd NW and 1406, Avenue NW. Note: At this point it looks like there are some right of way issues that will need to be addressed over the next few months. Design and Right of Way work will be done over the next few months. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. Note: Staff has received approval from the City Council to apply for a MNDNR grant (Local Trail Connections Program). Most likely the City will be making application for the next round with the application due by March 31, 2018. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2018. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 9/30/17 • Completed mow cycle in all park athletic fields and preserves (open spaces). • Completed trash service in all parks. • Cleaned parks buildings at ASN and Sunshine Parks. • Continue irrigation installation at Andover Lions Park. • Fertilized Timber Trails Park. • Installed Football/Soccer goal at Sunshine south field. 10/7/17 • Parks Supervisor attended the 2017 Minnesota Fall Maintenance Expo in St. Cloud. • Completed mow cycle in all parks and trails. • Completed trash service at all parks. • Cleaned park buildings at ASN, Sunshine and Prairie Knoll Parks. • Continue irrigation installation at Andover Lions Park. • Continue Fall turf aeration. • Repaired playground digger at Hickory Meadows Park. 10/14/17 • Completed mow cycle on all park athletic fields. • Trimmed along all City trails. • Completed trash service in all parks. • Cleaned park buildings at ASN, Sunshine and Prairie Knoll Parks. • Completed fall turf aeration and started fall turf fertilizer application. • Started fall irrigation blowouts and meter readings. • Painted over graffiti at Railroad bridge and along Tom Anderson Trail. • Planted nine trees at six different parks. • Refilled dogi-pot bags in all park dispensers. • Cleaned out all storage bins for all the baseball fields. 10/21/17 • Completed mow cycle and trash service in all parks. • Cleaned park buildings at ASN, Sunshine and Prairie Knoll parks. • Continued Fall turf fertilizer applications. • Continue irrigation blowouts and meter readings. 10/28/17 • All available Parks staff attended snow and safety meeting on 10/25. • Completed mow cycle of all Athletic Fields and Fox Meadows Park. • Completed full trash service in all parks. • Cleaned park buildings at ASN, Sunshine and Prairie Knoll Parks. • Completed Fall turf fertilizer applications. • Continued Fall irrigation blowouts. • Completed thorough cleaning of the Public Works shop. • Prepped snow removal equipment. • Checked Hockey and Sledding lights. • Removed Crooked Lake boat landing dock. 11/4/17 • Completed trash service in all parks and preserves. • Cleaned park buildings at ASN, Sunshine and Prairie Knoll Parks. • Completed Fall irrigation blowouts. • Prepped snow removal equipment. • Replaced flooring at Crooked Lake School warming house. • Mowed sledding hills. • Smoothed all gravel parking lots. • Completed repairs of all hockey rink boards. • Winterized all concession doors at ASN, Sunshine and Prairie Knoll Parks. • Blew off leaves and debris from trails • Removed Prairie Knoll basketball posts and Nordeen's basketball backboard (left post). 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: A. Hold Public Information Meeting/Rose Park Date: November 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to hold a public information meeting regarding Rose Park. DISCUSSION Attached is a copy of the letter that was sent to the neighborhood along with a map of the residents that were notified. Also attached is an aerial view of the park so the Park and Recreation Commission has a general idea of what is currently in the park. The 3 items that will need to be discussed with the neighborhood are as follows: • The existing shelter is over 30 years old and is in poor condition and needs to be replaced. The roof is damaged and leaks when it rains. The Commission is to discuss this with the residents if the current size is adequate or should the shelter be larger than the existing shelter. Note: The existing shelter will be removed over the next few months and the goal is to replace it with a new shelter in 2018. • The playground equipment is now 14 years old and although the equipment is in decent shape it will continue to be evaluated for replacement in the next 2-5 years. The Commission is to discuss with the neighborhood if the existing equipment should be replaced with the same activities if they are available, or would the neighborhood prefer to see the entire playground structure removed and replaced with a new playground structure with different activities. • Although there are 2 new baseball fields that were recently constructed at the park, is the neighborhood interested in seeing other types of activities available in the large free space area to the east of the existing ball fields. To date the City has received one letter from the neighborhood (see attachment) since the notification letter was sent out. ACTION REQUESTED The Park and Recreation Commission is requested to hold a public information meeting regarding Rose Park. Respectfully submitted, ;r4a1A4*CI1 Todd J. Haas V/ � Attachment: Letter to residents; ap of the neighborhood; Aerial view of Rose Park�E- mail from the Schmitz Family 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV October 23, 2017 Resident Andover, MN Re: Rose Park/Public Information Meeting Dear Resident: The Andover Park and Recreation Commission has scheduled a public information meeting for Thursday, November 16, 2017 at 7:15 p.m. or shortly thereafter at Andover City Hall Council Chambers to discuss possible improvements to Rose Park. This meeting with the neighborhood and the Andover Baseball Association will give you an opportunity to provide input on the future of the park. A few of the items that will be discussed are as follows: • The existing shelter is over 30 years old and is in poor condition and needs to be replaced. The roof is damaged and leaks when it rains. The Commission would like to hear from the residents if the current size is adequate or should the shelter be a bit larger than the existing shelter. Note: The existing shelter will be removed over the next few months and the goal is to replace it with a new shelter in 2018. • The playground equipment is now 14 years old and although the equipment is in decent shape it will be due for replacement in a few years. The Commission would like to know what the thoughts are of the existing equipment as far as to activities that are currently available, or would the neighborhood prefer to see the entire playground structure removed and replace it with a new playground structure with different activities. Although there are 2 new baseball fields that were recently constructed at the park, is the neighborhood interested in seeing other types of activities available in the large free space area to the east of the existing ball fields. If you have any questions, feel free to contact me at 763-767-5131 or just stop by Andover City Hall. If you are unable to attend the meeting and would like to provide input, feel free to send me your comments to me by e-mail at t.haas andovermn.gov by November 16tH Sincerely, 461�1 Todd J. Haas Assistant Public Works Director/Parks Coordinator Cc: Patti Murnane, Andover Baseball Association President (copy sent by e- mail) Attachment: Map of the area (back side of letter) �142ND AVEC 3548 3528 3518 3508 3464 3452 3442 3432 3420 14065 3542 3532 3522 3512 3502 3458 3448 3436 3426 13973 3543 3533 3523 3513 3503 3457 3447 1 3437 3427 3548 3528 3518 3508 3464 3452 3442 3432 3420 14065 1395Y3516 3408 14184 14141 14168 14129 14152 14136 14120 14104 14084 14064 14044 14024 Rose Park 14197 mm ` 14059 14056 14043 14042 14027 14026 14013 14010 14001 3, 13987 13971 14041 14058 14044 14029 14030 14018 13973 14006 13994 13982 13970 1395Y3516 3408 14184 14141 14168 14129 14152 14136 14120 14104 14084 14064 14044 14024 Rose Park 14197 340 14181 14165 14149 14133 14117 14101 14079 14051 /3355 y�yl 4311 340 13997 (13997 am ME J13989 3338 66n34523438 13997 13986 13981 13988 13975 13983 13976 13974 3463 3439 13969 I 13967 13966 q 13961 13960 3313 m _ 13951 13956 3452• 13937 13936 3360 3344 3328 3312 13921 13920 Date Created: October 24, 2017 Disclaimer. • The provider makes no representation or warranties with respect to the reuse of this data. Todd Haas From: Jean Schmitz <jean.m.schmitz@gmail.com> Sent: Tuesday, October 31, 2017 9:45 AM To: Todd Haas Subject: Rose Park Dear Todd, We live in the Woodland Creek neighborhood and received your letter on possible work/upgrades to be done on Rose Park. We used to bring our children there to play and eventually they played ball for Andover on the ball fields as young children. We have appreciated the park in our neighborhood. The improvements that you have done to the park so far are quite an upgrade and look good. Our thoughts on the three possibilities for additional upgrades are: * Existing Shelter.... Make the shelter bigger * Playground Equipment.... Would like to see equipment updated/upgraded and add for variety of ages, toddler -young child. Remove and replace existing. * Other Activities/fields etc...... ABSOLUTELY NOT. It would make the area overcrowded. The area past the ball fields helps give players an area to play catch and warm up, etc .... It is already dangerous on the street when cars park for the 2 ball fields when games are going on. The park has plenty in it with the 2 ball fields. Thank you for your time. Sincerely, Jean & Dale Schmitz Sent from my iPad liar, ►"� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer16> From: Todd J. Haas, Assistant Public Works Director Subject: B. Discuss Parking Issues at Prairie Knoll Park Date: November 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to discuss the parking issues that are occurring at Prairie Knoll Park. DISCUSSION As you know the last half of October and first week of November is playoff time for the youth football program. On one of the nights recently (October 251) when playoff games were going on, the Anoka County Sheriffs Department received a call from a resident about vehicles parking in the ditch along 14611 Lane NW. The Sheriffs Department responded to the call and issued 3 citations. There were multiple individuals that moved their vehicle, so they were not cited. By moving the vehicles elsewhere, the drivers really had no place to park accept on 148th Lane NW (north side of the park) and on Prairie Road since the south, north and east parking lot were full. Just so you know there is no parking along both sides of 146th Lane NW west of Prairie Road past the park. There are also a couple sections posted no parking on both sides of Prairie Road north and south of 146th Lane NW so it does not restrict the site distance concerns for vehicles wanting to access onto Prairie Road or to cross the intersection. See attached aerial view of the park identifying those areas. To resolve the concerns that have been raised by the neighbors (mostly concerned with drivers parking in the ditch or grassy areas or designated no parking areas) and by the Sheriff s Department regarding safety specifically the parking on Prairie Road, there are options for the Park and Recreation Commission to consider. They are as follows: • Recommend to the City Council to allow parking on the north side of 146th Lane NW west of Prairie Road. The concerns with removing no parking is that the existing street is narrow (24 feet) which will limit the movement of vehicles traveling east and west on 146th Lane NW especially emergency vehicles. The other concern is if the City were to allow parking on the north side of the street, damage will occur from vehicles parking on the shoulders and grassy areas which will create maintenance issues with the Public Works Department. If the Commission would prefer a nice -looking area along the street, it is recommended to continue restricting no parking on both sides of the street. • Recommend to the City Council to restrict parking on the east side of Prairie Road north and south of 146th Lane NW. Posting no parking along this section will eliminate crossing Prairie Road which is posted as a 50 mph by MNDOT. • Restrict the number of games being played on any given night. Staff would suggest that no more than 2 games be played on any given night. The games could be played at the same time or could be played back to back. Note: Most games are being back to back since the referee officials referee both games. Staff has discussed with the football association in the past about spacing out the start time for the second game but that was a concern with the referees as they are not being paid to wait that long in between games. Once the association schedules 3 games there could be as many as 6 teams at the park at the same time or if the association schedules 4 games there could be as many as 8 teams at the park at the same time. With having 6 or more teams at the park at the same time is creating traffic concerns as there just is not enough parking stalls to accommodate that many teams and spectators/relatives/friends especially during the playoff games. It really comes down to two items. First item is safety. Does the City want to continue allowing parking on Prairie Road? If the City does not want to see parking along Prairie Road, then it will be necessary to restrict the number of games being played or require the associations to space out the start time of the second game at least one hour or more if 6 or more teams are scheduled to be played at the park. The second item is concerns of the neighbors located near the park. Is the City willing to be aggressive in enforcing the rules at the park and issue citations to owners of vehicles that are parked in the ditch/grassy areas and in areas of the parking lot that are not designated parking stalls? This is not the first time the Sheriffs Department has been dispatched to the park regarding issues with parking. It has happened on numerous occasions over the past few years and the residents have continued to bring these concerns to City staff and to the Sheriff Department's attention that something needs to be done. The neighbors that live around the park have been invited to participate in the discussion. Attached is the letter and map of the area identifying the property owners that were notified. The safety and parking concerns will be presented to the City Council at their Work Session meeting on November 28, 2017. ACTION REQUESTED The Park and Recreation Commission is requested to discuss the parking issues that are occurring recently at Prairie Knoll Park and recommend the option or options that will result in having a safer area and eliminate neighborhood parking concerns. Respectfully submitted, Todd J. Haas Cc: Brian Podany, Anoka County Sheriff's Department (copy sent by e-mail) Jason Strasser, Andover Football Association (copy sent by e-mail) Dan Thinnes, Andover Area Lacrosse Association (copy sent by e-mail) Attachment Letter to residents and map of the neigh>rhood; Aerial view of Prairie Knoll Park; South and north parking lot drawing details 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV November 2, 2017 Resident Andover, MN Re: Prairie Knoll Parking Issues/Public Information Meeting Dear Resident: The Andover Park and Recreation Commission is scheduled to have a public information meeting on Thursday, November 16, 2017 at 7:30 p.m. or shortly thereafter at Andover City Hall Council Chambers to discuss possible issues/concerns regarding the parking that you may have had from this past season. If you have any questions, feel free to contact me at 763-767-5131. If you are unable to attend the meeting and would like to provide input, feel free to send me your comments to me by e-mail at t. haasa-andovermn.gov by November 16tH Sincerely, _ 09 Todd J. Haas Assistant Public Works Director/Parks Coordinator Cc: Jason Strasser, Andover Football Association President (copy sent by e- mail) Brian Podany, Anoka County Sheriff's Department (copy sent by e- mail) Attachment: Map of the area (back side of letter) 00 I I I 14815 I � "' co c* 14755 1&7135 0655 14590 725 1 665 0 N 715 710 650 645 580I ICT ICDco f n 0 M 1486 840 0 N 541 d v P- 715 � I 14545 Lo v — — L — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — NORTH 1/2 SECTION: 25 TOWNSHIP: 32 RANGE: 24 Map Date: Oct 17, 2005 LEGEND CD I STRIPING NOTES ALL STRIPING SHALL BE 4' SWID WHIT: DIMEN5ONS ARE MOM THE EDGE OF BIT. AND OR FACE CURB TO CENTER STRIPE UNLESS NOM AIL PARKING UT ME 10' A 18' I DIACONAL STRIPING SHALL BE 10' O.C. TWE 01 BARRIc MAN. AIL CLDSm E I I ON El OTYRLAY / REC STRUCT BITUMINOUS TRAIL PROPOSED a' mNCRETE II PROPOSED 8612 CONCRETE CkC I\'I sn o tlY� m 11 Ii Ii II II � II I I c I I � I TYPE RI BARRICADE I W/ TRAIL CLOSED SM �' a`V � B8 STAIJS a 4o* 0*-* yVAI I I I I I %/%�- o O - 0 3 — TWE III BARRICADE el W/ PAWING LOT CLOSED SIGIN 146TH LANE N.W. �klPAWING WT�MOSSED SIS, J W MEAD SIGN — --- — — — — — __ — _ PLAROO 3W EAST OF ENTRAINIM Soup 1 ��k� lofi — 89 -tills TWE C ROAD WORN90900 20 40 PLACE ]0a' WEbT R EN ENTRANCE CITY 0 F PRAIRIE KNOLL PARK PARKING LOT IMPROEMENTS VSOUTH PARKING LOT DOVE CITY PROJECT NO. 14-14 BASE BIO LAYOUT / STRIPING PLAN mb S.A.P. 198-117-003 AND 198-101-012 SHEET NO. 41 OF 45 SHEETS98-117-003 ANO 198-101-012 SHEET NO. 41 OF 45 SHEETS TYPE C ROAD W AHEAD 90 3 - T E BI BARRICADE �PLACE WV WEST OF ENTRANCE -- W/ PARKING LOT CLBSEG 9GN �— \ `—\ 148TH LANE N.W. — 1 _I I I 1 I I ^� 115 STA\ 11 3 - TYPE BI BARRICADE TWE C ROAD WORK AHEAD ROJN W/ PARKING IAT CLOSED SIGNPLACE 100' WE5T BE ENTRANCE 28' ` zm 1R' ' 10.5 'lll 1�• 141' -rVYS T � O �} El _ ro PRGROSED 6' CONCRETE \ / O PROPOSED 8612 CONCRETE CRO rto�f�k-� Pa+fk1�4 Lc� — llS Si-cL(IS / CJ 11 PROPOSED S ORM BENFR I / // TOSTRGEN NoS C (� revel 41Ai1f !'u.c �J ALL s1RRNNG SNAIL BE a S0 O W M DIMEN9ONS ARE FROM THE EDGE BE BIT, MND OR EACE CURB TO OENTFA STRIPE UNLESS NOTED ALL PARING STALLS ARE 1G K 15' \ / I DIAGONAL STRIPING SHALL BE 3.0' MC. i TWE 10 BARRICADE W/ TRAIL CLOSfIKEDD WON COSTING SEDIMENTATON POND 0 ®ty qyr cnn'( q¢ M w mmam n n w �^�"°'°�'I� a CITY 0 F PRAIRIE KNOLL PARK PARKING LOT IMPROVEMENTS 810 NORTH PARKING LOT (('��'��,,�� DOVE CITY PROJECT NO. 14-14 ALTERNATE BID LAYOUT /STRIPING PLAN ore _ S.A.P. 198-117-003 AND 198-101-012 SHEEP NO 44 OF 46 SHEETS 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: 4W David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: C. Discuss Playground Equipment Replacement Plan (Terrace and Strootman Parks) Date: November 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to discuss the playground equipment replacement plan for 2018. DISCUSSION With Purple Park playground equipment replacement being on hold for I year until the Community Center exploration plan has been completed and received by the City Council, it is recommended by staff to consider replacing one of following playground structures at either Strootman Park or Terrace Park. The following information on each of the structures is follows: • Strootman Park (Park 46C on Park map) — This park is located in the rural part of the City in a 2.5 -acre lot development. The existing playground equipment was installed in 2002. The equipment is outdated and the fall zone areas are sand with rotting timber borders. Some of the rubber surfaces that exist in the area are starting to peel off, the swing set sits too high and the paint is peeling off the metal on the equipment. Some of the welds are also rusty. • Terrace Park (Park 47C on Park map) — This park is located in the urban part of the City which are generally about a third of acre in size. The existing playground equipment was installed in 2002 and is in a little bit better condition than the equipment at Strootman Park but is still outdated. The fall zone is sand and all of the timber borders need to be removed. Of these two parks, Terrace Park is getting more use than Strootman Park. The Park and Recreation Commission may want to hold off on the playground equipment replacement at Strootman Park until such time the Commission has had an opportunity to evaluate this park as part of the study to determine if this is one of those parks where the playground equipment is not replaced at all or is downsized. From a location perspective Terrace Park is the only park in this general area and so having a playground structure replaced at this park does make sense. Note: Pine Hills South Park is already scheduled to be refurbished in 2018. ACTION REQUESTED The Park and Recreation Commission is requested to discuss the playground equipment replacement plan for 2018. Respectfully submitted, -lwliv*� Todd J. Haas Attachment: Location map of each park