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HomeMy WebLinkAboutJuly 20, 2017C I T Y O F p ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting July 20, 2017 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/1/17) 4. Agenda Approval 5. Consider 2017 Tournament Application/Andover Athletic Association 6. Consider 2017 Fall Football/Baseball/Softball Schedule 7. Consider 2017 Tournament Application/Andover Football Association 8. Consider 2017 Fall Football/Soccer/Lacrosse Schedule © 9. Consider Request for Additional Security Light/Prairie Knoll Park 10. Anoka County Sheriff's Department 2nd Quarterly Report 11. Park Dedication Improvement Fund 2"d Quarterly Report/Finance Department 12. Update on the 2018-2022 Park Capital Improvement Plan Spreadsheet/Finance Department 13. Outstanding Items 14. 15. Chair's Report 16.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Review Updated 2017 Existing and Future Park Facilities Chart/Zone D B. Adjournment P X� x d' DO j PARKAND RECREATION COMMISSION MEETING —JULY20,2017 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on July 20, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair ,•,Jim Lindahl Commissioners Ted Butler, Angela Marinello, and Mark Miskowiec. Commissioners Absent: Also Present: RESIDENT FORUM None. APPROVAL OF MINUTES Commissioners John Angell and Dawn Perra Assistant Public Works Director, Todd Haas Parks Maintenance Supervisor Jason Grode Motion by Marinello, seconded by Miskowiec, to approve the June 1, 2017 Park Commission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 2 -absent (Angell and Perra), 1-present(Butler) vote. AGENDA APPROVAL Motion by Lindahl, seconded by Butler, to add item 9A Consider Lachinski Property Sketch Plan/Park Dedication Requirements. Motion carried on a 5 -ayes, 0 -nays, and 2 - absent (Angell and Perra) vote. CONSIDER 2017 TOURNAMENT APPLICATION/ANDOVER ATHLETIC ASSOCIATION Mr. Haas reviewed the Park and Recreation Commission is requested to consider the 2017 Tournament Application Form for the upcoming 2017 fall softball season as requested by the Andover Athletic Association. The application is for a two-day Fall State Fastpitch Tournament for September 23-24, 2017. The request is for: Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 2 © September 23-24/AAA Fall State Fastpitch Tournament/Sunshine Park (Fields 1-6), City Hall Park Complex Field 47 and Eveland Fields (north, middle and south fields). Mr. Jason Strasser, AAA, stated there were two tournaments hosted this year. This is the fall state tournament and will be the last tournament in the season. There should be 32 teams participating. Motion by Lindahl, seconded by Marinello, to approve the 2017 Tournament Application Form for the upcoming 2017 fall softball season as requested by the Andover Athletic Association. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. CONSIDER 2017 FALL FOOTBALLBASEBALLISOFTBALL SCHEDULE Mr. Haas reviewed this item regarding approving the 2017 fall softball/baseball/football schedule. The applications received from the Andover Athletic Association (AAA), Andover Baseball Association (ABA) and the Andover Football Association (AFA) were provided for Commission review. Ms. Patti Murnane, President ABA was not able to be in attendance but she emailed staff and said she agreed with the schedule. Motion by Butler, seconded by Miskowiec, to approve the 2017 Fall Football/Baseball/Softball schedule as submitted. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. CONSIDER 2017 TOURNAMENT APPLICATION/ANDOVER FOOTBALL ASSOCIATION Mr. Haas reviewed this item regarding considering the 2017 Tournament Application Form for the upcoming 2017 fall football season as requested by the Andover Football Association. The application was provided for Commission review. The dates and fields being requested for the multi -day event are: August 26-27/AFA Youth Preview/Prairie Knoll Park (southeast, southwest and north fields), Sunshine Park (football fields 2, 3, and 4) and Sunshine Park (ball fields 1-4). Mr. Jason Strasser, AFA, stated the preview is a very heavily attended event. The intent is to have Sunshine Park as the main location as more teams can be hosted at the same time. There should be 40-50 teams with 17 being Andover teams. Motion by Marinello, seconded by Miskowiec, to approve the 2017 Tournament Application Form for the upcoming 2017 fall football season as requested by the Andover Football Association. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell © and Perra) vote. Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 3 © CONSIDER 2017 FALL FOOTBALLISOCCER/LACROSSE SCHED ULE Mr. Haas reviewed this item regarding approving the 2017 fall soccer/football/lacrosse schedule. The schedule was provided for Commission review. Mr. Haas noted a detailed practice and game schedule are required to be submitted to Mr. Haas, Parks Coordinator before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. Lacrosse will not be requesting fields for the fall. Timber River Park has been offered for soccer but no response has been received. The number of football games at all fields being used is limited to 6 games per week per field. The days that have been identified are Tuesday's, Thursday's and Saturday's with the understanding that there will be some makeup games because of the weather or conditions of the fields. It is understood that both football and soccer associations evaluate when games should be postponed due to inclement weather and/or field conditions which may be too wet from previous rain events and/or if it is raining at the start of the game. Public Works Staff will monitor the condition of the fields throughout the season and will provide to the Commission an update at the end of the season to determine if any adjustments should be made for the 2018 football and/or soccer season. Motion by Butler, seconded by Lindahl, to approve the 2017 Fall soccer/football/lacrosse schedule as submitted. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and © Perra) vote. CONSIDER REQUEST FOR ADDITIONAL SECURITY LIGHT/PRAIRIE KNOLL PARK Mr. Haas reviewed the Park and Recreation Commission is requested to consider a request from Mr. Gary Aus who is a resident that lives in the neighborhood, to provide an additional security light in the south parking lot at Prairie Knoll Park. A screenshot of where the existing security lights are located in the south parking lot at Prairie Knoll Park was provided for Commission review. Staff provided an aerial view of the south end of the park. Mr. Aus has indicated to the Anoka County Sheriff's Department and to City Staff that they would like to see another security light installed near the entrance at the west end of the south parking lot. The cost of the additional security light will range from $2500 to $5000 depending on where the electric service would come from. If the security light is recommended to be approved, the improvement would be funded from the 2017 miscellaneous fund which is funds from park dedication. Mr. Haas indicated the existing light is much closer to the trail than indicated on the map. The light bulbs will be changed to LED's in the existing lights. Mr. Gary Aus, described the problem. Two of the existing lights are not bright enough to © light the southeast corner of the parking lot where there have been incidents occurring. Mr. Aus's neighbor has had a car keyed and he knows who did it. Mr. Aus's daughter is Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 4 © scared when cars are parked in the "dark spot' and does not like to go outside. If there is a light added Mr. Aus would be able to see what is going on and can alert the Sheriff. The Commission has supported Mr. Aus and Prairie Knoll Park in the past and if this light can be added it would be beneficial and would prevent some incidents. Commissioner Miskowiec asked about the existing light that is surrounded by trees and Mr. Aus stated in order to get that light to shed sufficient light the trees would need to be removed. If the light were higher it would emit more light. Mr. Aus stated the Sheriffs Department has been doing an excellent job and they are most likely uncomfortable approaching a car parked in the dark. Commissioner Lindahl asked Mr. Aus if his request is for an additional light and/or raising the existing light. Mr. Aus stated the additional light would work best. Mr. Haas stated the existing light is a standard decorative light and the higher it is the less light that shines on the pavement. Commissioner Butler asked if Mr. Aus has called the Sheriff's Department and Mr. Aus stated when he sees something suspicious he calls. Mr. Aus asked why the park has to be open until 11 p.m. as other parks are closed at 10 p.m. Commissioner Butler stated if the park is closed at 10 p.m. other residents may not tolerate a game running past 10 p.m. © Commissioner Butler stated in the Sheriffs Department report which will be reviewed later on the agenda, there were no reports at Prairie Knoll Park. Chair Stenzel confirmed with staff the cost for a new light would be $2500 - $5000 depending on where the electric service would come from. Commissioner Miskowiec asked for the cost difference for LEDs and Mr. Haas stated he would need to research the cost. Commissioner Miskowiec asked staff to find out the replacement plan from Connexus and the cost difference. Mr. Haas will report back at the next information the results from his research. The neighborhood has an option to petition the City for street lights but the property owners would be responsible for the cost of installation. Mr. Aus stated an additional light would take care of the problems and increase safety. Commissioner Stenzel asked if the trees have been looked at that interfere with the lighting of the parking lot. Mr. Grode stated some tree trimming had been done earlier this year. Mr. Grode stated he will look and see if additional grooming can be done. CONSIDER LACHINSKI PROPERTY SKETCH PLAN/PARK DEDICATION REQUIREMENTS © Mr. Haas reviewed the Park and Recreation Commission is requested to review the proposed sketch plan and consider the park dedication requirements for the Lachinski Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 5 © Property. A copy of the proposed sketch plan was provided for Commission review. This parcel was previously reviewed by the Commission back on September 5, 2013 and the recommendation was to accept cash in lieu of land. The reason the Commission is being presented this sketch plan is for a couple of reasons. First the property will be developed by a different developer and second is the property being considered now includes all the property that will be developed up to 161" Avenue NW. Oakview Park is adjacent to the parcel on the west side that is being considered for development. By reconfirming the previous recommendation to accept cash in lieu of land will allow the developer to move forward with preparing the preliminary plat. Commissioner Miskowiec asked if next to Lot 46 is wetland and Mr. Haas indicated the wetland area on the drawing. Wetland delineation will need to be done by the developer. Mr. Haas showed a contour grading plan of the development. Motion by Miskowiec, seconded by Marinello, to reconfirm the park dedication requirements will be cash in lieu of land. Motion carried on a 5 -ayes, 0 -nays, and 2 - absent (Angell and Perra) vote. ANOKA COUNTYSHERIFF'SDEPARTMENT 2ND QUARTERLYREPORT The list of reports generated by the Anoka County Sheriff's Office regarding city park © activity for the 2nd quarter was provided for Commission review. Commissioner Butler questioned if all reports were included in the report as it is very short for the summer months. UPDATE ON THE 2018 — 2022 PARK CAPITAL IMPROVEMENT PLAN SPREADSHEET/FINANCE DEPARTMENT The Project Commitment Listing Report, Balance Sheet and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2017 were provided for Commission review. Any questions should be referred to Finance Manager Lee Brezinka. Chair Stenzel suggested a master plan be done for Rose Park including the residents neighboring the park. A meeting with the residents should be held earlier rather than later before the Existing and Future Park Facilities Chart for the Zones is finalized. Mr. Haas suggested the meeting be held in September — October timeframe. UPDATE ON THE 2018 — 2022 PARK CAPITAL IMPROVEMENT PLAN SPREADSHEET Mr. Haas stated any questions should be referred to Finance Manager Lee Brezinka. Eel HP Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 6 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items including Completed Projects, On -Going Projects, On -Hold Projects, and Other Items of Interest. Commissioner Butler reported the Community Center Commission met last week and the budget was reviewed for next year. The rental rates will be adjusted although they are already among the top 5% for ice rental. The open gym rate will also be increased slightly. Mr. Haas stated the gaga ball pit has been completed at Sunshine Park. He reviewed the outdoor pickle ball courts available within the City. No Commission meeting will be held at a park this year. Mr. Grode reviewed the Weekly Parks Maintenance Update since May 27, 2017. Commissioner Miskowiec asked if there was any storm damage within the City and Mr. Grode stated there has been some damage from the June 11, 2017 storm. © CHAIR'S REPORT The Commissioners had nothing to report ADJOURNMENT OFREGULAR MEETING Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to adjourn the regular meeting at 7:55 p.m. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on July 20, 2017, at 7:55 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl Commissioners Ted Butler, Angela Marinello, and Mark Miskowiec. Commissioners Absent: Commissioners John Angell and Dawn Perra Others Present: Assistant Public Works Director Todd Haas 0 Parks Maintenance Supervisor Jason Grode Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 7 REVIEW UPDATED 2017 EXISTING AND FUTURE PARK FACILITIES CHART/ZONE D Mr. Grode reviewed the Zone D chart and noted the changes were indicated in red. The plan for playground structures is 20 years. For irrigation improvements, it may involve replacing the heads rather than replacing the entire systems. Playground structures, concrete border and woodchips are done at the same time. Staff will review all the Zones with the Finance Manager and will come before the Commission in September to review. Commissioner Miskowiec asked what the "*" means on the spreadsheet and Mr. Grode stated those are subject to change if a city campus development is done. Commissioner Lindahl asked on Wild Iris about the fence height and Mr. Haas stated that is the recommendation from the League of Minnesota Cities. Chair Stenzel suggested another column be added to include the year so the report can be sorted by date. Chair Stenzel reiterated the need for park maintenance fund going forward. A joint meeting with the Council will be held to review. Commissioner Miskowiec asked if insurance paid for arson damage at Shadowbrook and Mr. Haas stated it was covered after the $2500 deductible. © There are no plans for Commission meetings in August. ADJOURNMENT OF WORKSHOP MEETING Motion by Lindahl, seconded by Butler, to adjourn the workshop meeting at 8:10 p.m. Motion carried on a 5 -ayes, 0 -nays, 0 -absent (Angell and Perra) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. \J