Loading...
HomeMy WebLinkAboutSeptember 21, 2017-ANDOVEF�`�. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 .(763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting September 21, 2017 6:15 P.M. Ribbon Cutting Ceremony at Chesterton Commons Park 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (9/7/17) 4. Agenda Approval 5. Consider Winslow Cove Park Dedication Requirements © 6. Discuss 2018-2022 Playground Equipment Replacement Plan, Cont. 7. Schedule Public Information Meeting/Rose Park Neighborhood 8. Outstanding Items 9. 10. Chair's Report 11.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Review Final Draft of 2017 Existing and Future Park Facilities Chart/Zone A- D B. Adjournment X PARK AND RECREATION COMMISSION MEETING — SEPTEMBER 21, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on September 21, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair -Jim Lindahl Commissioners John Angell, Ted Butler, Mark Miskowiec, and Dawn Perra. Commissioners Absent: Commissioner Angela Marinello Also Present: Assistant Public Works Director, Todd Haas City Engineer David Berkowitz Parks Maintenance Supervisor Jason Grode © Prior to this evening's meeting the Park & Recreation Commission attended the Ribbon Cutting at Chesterton Commons Park. RESIDENT FORUM No one appeared to address the Commission. APPROVAL OFMINUTES Motion by Lindahl, seconded by Perra to approve the September 21, 2017 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 1 -absent (Marinello), 1 -present (Miskowiec)'vote. AGENDA APPROVAL Motion by Lindahl, seconded by Angell, to approve the agenda as presented. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent (Marinello) vote. CONSIDER WINSLOW COVE PARK DEDICATIONREQUIREMENTS Mr. Berkowitz reviewed the Park and Recreation Commission is requested to review and determine the park. dedication requirements for the proposed preliminary plat of Winslow Cove. Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 2 A copy of the preliminary plat was provided for Commission review. This area was previously reviewed as a sketch plan known as Winslow Woods. 77 lots are being proposed. Most likely this development will be done in phases. There is an existing park (Sophie's Park) adjacent to this new development on the north side. A trail connection is also proposed as shown between Lots 11 and 12 of Block 1 to allow easy access to Sophie's Park. A drawing of the preliminary plat was shown. The wetland area that was once classified as a wetland may no longer be designated as a wetland. It could have been misclassified due to a change in vegetation or a change in hydrology to the site. If this is determined not to be a wetland this opens different options for the developer. The current plat layout is in limbo until a final decision is made on the wetland. The options are cash in lieu of land or a passive park developed. Another option would be to expand Sophie's Park to the south. The fourth option would be if the Park Commission found another area they would like to be developed as a park. Commissioner Miskowiec asked if the area is no longer designated as a wetland should the Commission make a recommendation. Mr. Berkowitz stated it is up to the Coon Creek Watershed District to decide but he is quite certain that most likely this will not be designated as a wetland. © Chair Stenzel asked the developer Mr. Doran Cote, Land Entitlement Manager for Lennar, how the area would be reconfigured if it turns out not to be designated as a wetland. Mr. Cote stated the delineation which was done in 2014 expired September 8 so the area was re-examined today by the Technical Evaluation Panel (TEP) and they indicated it would most likely not be designated as a wetland. Mr. Cote said there is an option to reconfigure the plat slightly shifting some of the center lots to the north. Another option would be to not develop the previous wetland and leave it as an amenity to the neighborhood. Commissioner Lindahl asked how large the previous wetland area was. Mr. Berkowitz stated that has not been calculated. Mr. Berkowitz estimated it is probably close to an acre. The size of the entire plat is 77 lots. Mr. Berkowitz stated there is a trail connection to Sophie's Park. Mr. Cote stated the entire site is 44 acres. Chair Stenzel asked if it was reconfigured how many more lots would be added and Mr. Cote stated 3-5 more lots most likely. Mr. Berkowitz stated Lots 12 & 13 could possibly be added to Sophie's Park. Commissioner Miskowiec asked if an elevation map was available and how deep is the previous wetland. Mr. Cote provided the grading plan. The lowest area is a seven -foot drop. Mr. Cote stated it is a gradual slope. Commissioner Miskowiec noted that area may not be suitable for a park. It seems more like a "natural" area. 0 Commissioner Lindahl stated if it is not a wetland it could be leveled out. Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 3 Commissioner Butler asked what the current size of lots 12 and 13 were. Mr. Cote stated they are half acre lots. Chair Stenzel noted Sophie's Park has a lot of amenities and not a lot of open space. Maintenance costs would be greater than what would be gained as far as a park. Mr. Berkowitz stated if the lots are extended to the back through the outlot residents would be free to put up fences, sheds, etc. There is a fence permit process. Commissioner Perra asked about the existing homes. Mr. Berkowitz stated residents have the freedom to do with their property as they wish following City Code. Commissioner Angell referred to the option of utilizing lots 12 and 13 for parkland he would see a benefit in creating a park buffer zone between the older homes and the new homes. There would be park land along the trail. His opinion is it would be usable park land. Commissioner Butler stated he would lean more towards Lots 12-13 rather than the outlot. This would form a more contiguous park. © Chair Stenzel stated he struggles with adding more land and more maintenance. He questions if adding more parks would be necessary given the park improvement funds available. Chair Stenzel is not interested in Outlot A for a park. Commissioner Butler stated he would prefer to know the outcome of the wetland question before making a decision. Chair Stenzel stated he agreed. Mr. Berkowitz stated the developer is at the point where a decision needs to be made in order for a thorough review. Commissioner Miskowiec summarized there is some interest in Lots 12-13 but if asked today the problems outweigh the benefits. He would like to know the outcome of the wetland question. Mr. Berkowitz stated if the Outlot A remains a wetland would the Commission be interested in that being park area. Chair Stenzel stated there would be no interest in having Outlot A as a park. Mr. Berkowitz asked if Outlot A is not a wetland would the Commission be interested in that area and the consensus of the Commission was they would not be. There is some interest in Lots 12-13. It would not be worthwhile taking three lots if the plat was reconfigured. Chair Stenzel stated he would like to see a final plat before a decision is made. C Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 4 © Commissioner Perra asked when lots would start being sold in this area and Mr. Cote stated they would like to start marketing lots in the spring of 2018. Mr. Cote stated he has received good direction and will go back and decide what could be done. It is obvious the Commission is not interested in Outlot A. Mr. Haas stated under future plans for Sophie's Park there is listed expansion and irrigation. The minutes from the April 1, 2014 City Council meeting were provided for Commission review, to make the Commission aware of the discussion the City Council had with the residents. In reviewing the preliminary plat no park is identified. The only parcel that is not identified as a residential lot is the Outlot A which is located on the west side of Xeon Street NW at the north end of the plat. Staff is recommending if park land is dedicated that it would only be for Outlot A and not include any delineated wetland surrounding the area. The developer and/or a representative has been invited to attend the meeting to answer any questions the Commission may have. Mr. Jim Travor, 1134-152"d Lane, when he moved in he was aware there would be development in the future. They had hoped the wetland would be left and be available for © use by the neighborhood. He noted there are a couple of storm water areas that have flooded on occasion. Mr. Berkowitz noted the drainage would need to be reconfigured. Mr. Travor suggested extending the Outlot A taking some off the back of the lots. He encouraged the Commission to add more park land rather than taking cash in lieu of land. Mr. Travor stated at one time there was going to be a residential lot in Outlot A but the previous Mayor did not want another driveway to have direct access on Xeon Street NW. Mr. Travor added he hopes this will get more public input. Mr. Berkowitz stated the preliminary plat will be reviewed by the Planning Commission and notices will be sent out for the public hearing. The consensus of the Commission was until further information is submitted no motion could be made. DISCUSS 2018 — 2022 PLAYGROUND EQUIPMENT REPLACEMENT PLAN Mr. Berkowitz reviewed this is a continuation from the last meeting regarding an update on the 2018 — 2022 CIP Park Playground Equipment Replacement Plan. Mr. Berkowitz addressed two items that were discussed at the last meeting. The first item is the potential relocation of the playground equipment at Purple Park from the current location to the location proposed on the City Campus Master Plan west of the Community Center. The general location would be where the old recycling center was located. Mr. David Berkowitz discussed the concerns with relocating the playground equipment to this location at this time. A map of the proposed master plan was shown to Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 5 © the Commission. Purple Park if relocated would be in the center of the Master Plan. Mr. Berkowitz suggested putting the replacement of Purple Park equipment another year out until 2019 and moving up Terrace Park or Strootman Park to 2018. City Council is exploring the expansion of the Andover Community Center. Once that research is completed, more will be known on the future of Purple Park. If Commission agrees the Capital Improvement Plan it would be revised. Chair Stenzel asked how much is allocated for Purple Park and Mr. Haas stated no amount has been determined and would be based on what the Commission wanted to do. Mr. Grode stated there are 42 playground structures in the City. Chair Stenzel stated there is not enough funding to do the playground replacements every year. Commissioner Butler mentioned that we are talking about replacing two playgrounds a year for $50,000. That is not enough money to keep up. He asked how bad Pine Hills South Park is and if we can push that out another year. Another option would be to just do Pine Hills South Park in 2018 and not move another park into 2018. The second item is regarding when playground equipment should be replaced. Based on the industry standard the life expectancy of commercial playground is 15 years. The proposed structures that were presented at the last meeting recommended to be replaced are: 2018 — Pine Hills South Park and Purple Park (City Hall) 2019 © — Terrace Park and Strootman Park 2020 — Hawkridge Park and Sunshine Park 2021 — Hidden Creek North Park and Prairie Knoll Park 2022 — Wild Iris Park and Tot Lot Park (138`h Avenue NW) Based on the life expectancy of 15 years for playground equipment the 5 -year replacement plan will need to be adjusted to increase the number of structures from 2 a year to 3 a year to just keep up. Mr. Haas stated the Parks Maintenance Department will continue to review the playground structures from year to year so the list may be modified as the conditions of the structures changes. As indicated on the Capital Improvement Replacement Plan spreadsheet, $50,000 is proposed to be allocated each year for the next 5 years. For the past few years Public Works Parks Maintenance Department was making every effort to replace 2 structures a year but with the rising cost of equipment and supplies (concrete, borders, wood chips, etc.) the number of playground rebuilds over the last few years were reduced to 1 a year. To keep up with replacing of older/outdated equipment, additional funds will be needed if the City would like to replace 3 structures a year. E Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 6 © The Park and Recreation Commission is requested to continue discussing Purple Park replacement and the 5 Year Playground Equipment Replacement Plan and determine how the Commission would like to proceed. Commissioner Miskowiec asked if the cost for the Purple Park Playground wouldn't be included in the Campus Master Plan. Motion by Lindahl, seconded by Butler to move Purple Park into 2019. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent (Marinello) vote. SCHEDULE PUBLIC INFORMATION MEETING/ROSE PARK NEIGHBORHOOD Mr. Haas requested the Commission schedule the Public information meeting with the Rose Park neighborhood. Staff is recommending scheduling the neighborhood meeting either on Thursday, November 2nd or Thursday, November 16th. At this point having the neighborhood meeting scheduled in November will allow the Park and Recreation Commission to concentrate on finishing the 2017 Existing and Future Park Facilities Chart for Zones A- D during this meeting and/or the first meeting in October if further review is being requested. There will most likely be a joint meeting with the City Council in October to finalize the chart before the Park Dedication Study is updated. Mr. Haas suggested the Public Information meeting with the Rose Park neighborhood be held on November 16, 2017. Park and Recreation Commission agreed to hold it on November 16th as a workshop item with the neighborhood. REVIEW OUTSTANDING ITEMS Commissioner Butler stated the Community Center Task Force met and most of the discussion focused on the RFP for potential community center expansion. Mr. Berkowitz stated the exploring of the expansion should be completed by June 2018. Mr. Haas reviewed outstanding items including Completed Projects, On -Going Projects, On -Hold Projects, and Other Items of Interest. Mr. Grode provided the Weekly Parks Maintenance Update. CHAIR'S REPORT Commissioner Angell stated this evening the Chesterton Commons Park re -grand opening was held this evening. Many volunteers helped on the project. Commissioner Butler stated a youth cross country program is starting this year. Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 7 © Commissioner Lindahl asked how the football fields are holding up and what the conditions are. They are holding up pretty well and Mr. Grode stated he has spoken with the Andover Football Association and will communicate if there are issues. Chair Stenzel stated Prairie Knoll West field is flat and not crowned. The Andover Football Association is willing to donate some funds to have the field crowned. Mr. Berkowitz stated towards the south end there is an area that drains to the south and the remainder of the field drains to the north. It would be a big project to crown the field. Chair Stenzel asked for a cost that could be communicated to the Andover Football Association. It was mentioned that crowning the field could trap the water on the field. ADJOURNMENT OF REGULAR MEETING Motion by Butler, seconded by Lindahl, to adjourn the regular meeting at 8:08 p.m. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent Marinello). The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on September 21, 2017, 8:10 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl Commissioners John Angell, Ted Butler, Mark Miskowiec, and Dawn Perra. Commissioners Absent: Commissioner Angela Marinello Also Present: Assistant Public Works Director, Todd Haas City Engineer David Berkowitz Parks Maintenance Supervisor Jason Grode REVIEW FINAL DRAFT OF 2017 EXISTING AND FUTURE PARK FACILITIES CHARTIZONEA-D Mr. Grode provided a summary of the Parks Inventory Replacement/Future Summary. Mr. Grode will provide a listing showing each playground structure and when they were installed. Commissioner Miskowiec asked if there is some relief down the road (6-7 years) and Mr. Grode stated not really. There will always be something not budgeted for that will come up. Mr. Haas stated the Park and Recreation Commission is requested to review the draft 2017 Existing and Future Park Facilities Chart for Zones A -D. A copy of the most updated version of the draft 2017 Existing and Future Park Facilities Chart for Zones A- D that staff has been working on over the past couple months was provided. The left © column of the spreadsheet (Existing) includes all items that currently exists in each park Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 8 including all improvements that were installed in 2017. The updated middle column of the spreadsheet (Future Facilities) includes all items that have been discussed by the Commission over the past few months which will be used to determine Park Dedication Fees. The updated right column of the spreadsheet is replacement items that are being recommended to be completed over the next 20 to 50 years which are items that would need to be funded from another source (for example the City's general fund). Staff will also be providing a separate spreadsheet at the workshop meeting identifying the replacement cost for each of the next 5 years (2018 — 2022) along with summary of how some of the costs were determined. Commissioner Butler stated some of the amounts are over-estimated which may be good for budgeting purposes. Questions were posed by Staff for the following parks: Part 4A Hawkridge Park — Hockey Rink Blacktop or Cement Response — Use Concrete for the more utilized rinks not necessarily at Hawkridge specifically City Campus. Park 9A Timber Rivers Park — Two existing shelters — recommend one be removed. Response — Agreed. © Park l0A Timber Trails Park — Lighting for baseball field/soccer field Response- Yes Park 23B Oak Hollow Park — Half Basketball Court Response — No Park 30C Creekridge Park — Shelter? Response — Yes Page 9 — Hidden Creek North Chair Stenzel questioned if the City purchases scoreboards. Response — Leave in. Consensus was to add lighting to the field. Park 3 5 C Hidden Creek South Park — Shelter? Response — No Park 37C Meadowood North Park — Shelter? Response — No Park 39C Meadows of Round Lake Park — Shelter? Response — No Northwoods East Park — Commission requested medium shelter rather than small shelter. Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 9 © Park 44C Rose Park — Basketball Court? Response — leave as is Round Lake Boat Landing Response — Include a dock rather than a fishing pier. Park 47C Terrace Park — Tennis/Pickleball Court of fencing? Response — leave as is Park 59D Andover Lions Park — Basketball Court? Response — remove bb court and add medium shelter Park 62D Chesterton Commons Park — Basketball Court? Response — remove bb court Chesterton Commons Park — Shelter? Response - remove Andover Station North — Shelters? Response — Medium and small shelter leave in 10 Park 64D City Hall Complex #1/Purple Park — No improvements — Playground Structure? Response — Add significant funds to make it a signature park at $1,000,000 Park 65D Coon Creek Park/Tom Anderson Trail — Shelter? Response — Remove Oak Bluff Park Response — Add Basketball Hoop on pole in parking lot. Medium shelter not small Park 76D Prairie Knoll Park- Concrete surface for hockey rink? Response — Do concrete and increase $100,000 for warming house expansion Add paved trail from north parking lot to the east soccer/football/lacrosse field. Red Oaks West Park — Shelter? Response — remove shelter Shadowbrook East Park — lights? Shelter? Response — remove small shelter but add lights Park 84D Sunshine Park — 5-12 Playground equipment and storage area? Response — leave playground equipment in and leave in $75,000 for storage area Q Regular Andover Park & Recreation Commission Meeting Minutes —September 21, 2017 Page 10 Q Future Neighborhood Park — Additional Park at $442,000? Response — leave as is Future Community Play Field Area — Pursue additional field area? $2,000,000 Response — leave in at $2,000,000 There was a discussion on number of available buildable lots remaining in Andover and an estimate of what park dedication fee will be. The new park dedication fee will be calculated after the improvements have been reviewed by the City Council and the Park Dedication Study has been done. Mr. Haas noted the Open Space/Nature Preserve Properties have been removed from the chart since they are not part of the overall park system. Mr. Grode prepared a report on replacement costs over the next five years 2018 — 2022. Totals are as follows: 2018 - $548,500 2019 - $144,700 2020 - $261,000 2021 - $196,300 2022 - $584,900 © Annual Replacement items total $307,000 which includes Ag Lime Material, Ballfield Maintenance, Facility Maintenance, Irrigation System Maintenance, Lighting Maintenance, Parking Lot Class V and Parking Lot Repairs. A joint meeting with the City Council will most likely will be in October to discuss the proposed improvements that are being recommended for each of the Zones by the Park and Recreation Commission. The meeting will be held on October 24, 2017 at 6:00 p.m. ADJOURNMENT OF WORK SESSION MEETING Motion by Lindahl, seconded by Commissioner Miskowiec, to adjourn the work session meeting at 9:45 p.m. Motion carried on a 6 -ayes, 0 -nays, and 1 -absent (Marinello) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. DO]