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HomeMy WebLinkAboutCC - September 19, 2017ANLb 6 W��. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, September 19, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (8/22/17 Workshop; 9/5/17 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Soliciting RFP/17-26/Explore Community Center Expansion - Administration 4. Declare Cost/Order Assessment Roll/17-2, 2017 Street Reconstruction & 17-11, 1681 Lane NW Reconstruction — Engineering S. Declare Cost/Order Assessment RoIU17-12/Reconstruction of 133" Ave. NW (West of Crooked Lake Blvd. NW) — Engineering 6. Approve Architectural Firm/17-27/Public Works Vehicle Maintenance Facility, Cold Storage Building & Site Work - Engineering 7. Approve Change Order 91/17-16, Andover Blvd. NW Trail (Bluebird St. to Vale St.) & 16-18, Hanson Blvd. NW Trail Reconstruction - Engineering 8. Approve Change Order #1/12-23/Woodland Creek Wetland Bank — Engineering 9. Approve 2018-2019 Public Works Union Contract —Administration 10. Approve Employee Benefits Insurance Broker —Administration 11. Accept Resignation/Planning Commission Member Steve Peterson - Planning 12. Approve 2018 Sheriffs Contract —Administration 13. Approve Presbyterian Homes Request for Low -Income Rental Classification (LIRC) for the Farmstead Facility —Administration 14. Accept Contribution/Fire Department/Blaine's Blazin 4'h - Finance Discussion Items 15. Anoka County Sheriff s Office Monthly Report — Sheriff 16. Consider City Code Amendment to Title 3 Liquor Control —Administration 17. Variance Request — 643 Constance Blvd NW — Todd & Cindy Christiansen - Planning 18. Discuss/Adopt Preliminary 2018 Property Tax Levy—Administration 19. Discuss/Adopt 2018 Debt Service Levy Changes —Administration 20. Set Hearing Date(s) for 2017 Budget & Levy Discussion & Public Comment—Administration Staff Items 21. Schedule October Council Workshop Meeting—Administration 22. Administrator's Report —Administration Mayor/Council Input 19 Adjournment E REGULAR ANDOVER CITY COUNCIL MEETING —SEPTEMBER l9, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, September 19, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others 0 PLEDGE OFALLEGL4NCE RESIDENT FORUM Curt Brueggeman, 3717 139"' Lane NW, stated he has lived in his home for 31 years. He presented information regarding the six recently removed stop signs in his neighborhood, to meet government standards. There are 195 homes in the area and 120+ school-age children. He also stated their neighborhood streets are used constantly by others due to the park. In the past, 2 accidents happened and then 2 stop signs were installed each time. After signs removed, accidents occurred. The residents have concerns for the children. He requested the stop signs be put back. Mayor Trude confirmed that Mr. Brueggeman had spoken with her about the issue. She recounted when it had been discussed at a previous Council meeting. She indicated it would take someone to bring it "back to the table" that would vote yes. She suggested it be discussed at the next workshop to see if a Councilmember wanted this to be brought forward again to the City Council. At the time of the previous discussion, none of the Councilmembers knew the history of the accidents in the neighborhood and why the stop signs were put up originally. Mayor Trude stated she appreciated his concern for the children and his perspective. No one else indicated they wanted to speak. +ice AGENDA APPROVAL The following was added: © Regular Andover City Council Meeting Minutes — September 19, 2017 Page 2 Item #14A — Approve appointment for the Planning and Zoning Commission. The following was corrected: Item #20 — Edited to indicate the item refers to the 2018 budget. Motion by Holthus, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES August 22, 2017, Workshop Meeting: Correct as amended. Mayor Trude requested the following corrections: - On page 2, the word "land" should be "lane". - On Page 4, line 18-20, there was statement attributed to the Mayor that should be struck, and add that "she also thought it would be time to look at adding shoulders to this road. © On page 4, line 19-20, strike the sentence "Mr. Befkewitz stated they do not plan for that e„ a Gouffty read and eaek development plans fef stafra water planning." Councilmember Holthus requested the following correction: On Page 2, line 40, current schedule indicates the 2018 — 2011 CIP, should be edited to state 2021. Motion by Knight, Seconded by Holthus, to approve the minutes as indicated above. Motion carried unanimously. September 5, 2017, Regular Meeting: Correct as amended. Mayor Trude requested each motion be reviewed and changed to reflect that each motion carried, with one Councilmember being absent. There were 7 instances. Motion by Holthus, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. CKU�`iS9� l�! 1I (�Y� lu 69 H © Regular Andover City Council Meeting Minutes —September 19, 2017 Page 3 Item 2 Approve Payment of Claims Item 3 Approve Soliciting RFP/17-26/Explore Community Center Expansion Item 4 Declare Cost/Order Assessment Roll/17-2, 2017 Street Reconstruction & 17-11, 168th Lane NW Reconstruction (See Resolution R066-17) Item 5 Declare Cost/Order Assessment Roll/ 1 7-12/Reconstraction of 133`a Ave. NW (West of Crooked Lake Blvd. NW) (See Resolution R067-17) Item 6 Approve Architectural Firm/17-27/Public Works Vehicle Maintenance Facility, Cold Storage Building & Site Work Item 7 Approve Change Order #1/17-16, Andover Blvd. NW Trail (Bluebird St. to Vale St.) & 16-18, Hanson Blvd. NW Trail Reconstruction (See Resolution R068-17) Item 8 Approve Change Order 41/12-23/Woodland Creek Wetland Bank (See Resolution R069- 17) Item 9 Approve 2018-2019 Public Works Union Contract Item 10 Approve Employee Benefits Insurance Broker Item 11 Accept Resignation/Planning Commission Member Steve Peterson Item 12 Approve 2018 Sheriffs Contract Item 13 Approve Presbyterian Homes Request for Low -Income Rental Classification (LIRC) for the Farmstead Facility © Item 14 Accept Contribution/Fire Department/Blaine's Blazin 4th (See Resolution R070-17) Item 14A Appointment of Planning and Zoning Commissioner Nick Loehlein Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFFS OFFICE MONTHL Y REPOR T Commander Brian Podany gave the monthly Sheriffs Report. The Sheriffs Department is participating in the public safety event at the Andover Community Center this coming weekend. There will be an upcoming crime training event for local businesses on October 13th, sponsored by the Chamber. CONSIDER CITY CODE AMENDMENET TO TITLE 3 LIQUOR CONTROL Mr. Dickinson explained State Statute (340A.504) allows Sunday sales for on -sale intoxicating licenses to sell between the hours of 8:00 a.m. on Sundays and 2:00 a.m. on Mondays. Currently City Code allows the license holders to sell between 10:00 a.m. on Sundays and 1:00 a.m. on Mondays. Staff received a request by a licensed establishment to allow for sales on Sundays before 10:00 a.m. Staff contacted several neighboring communities; all those communities follow the State Statute. © Mr. Dickinson reviewed the information with the Council. Mayor Trude asked if there was a need for a public hearing on this matter. Mr. Dickinson confirmed © Regular Andover City Council Meeting Minutes —September 19, 2017 Page 4 there is not. Motion by Knight, Seconded by Holthus, approve Ordinance 474, amending City Code Title 3, Liquor Control. Motion carried unanimously. VARIANCE REQUEST — 643 CONSTANCE BLVD. NW Mr. Janish explained the property owners/applicants submitted a variance request for the property located at 643 Constance Boulevard NW. The request is to reduce the required width of the lot at the front yard setback to allow for a lot split. The request is to reduce the lot width at the front yard setback from 300 feet to 250 feet for the purpose of subdividing the property into two lots. If approved the applicant will work with City staff to begin the process of an administrative lot split. The existing lot meets code requirements for lot width, depth and area. However, if the lot is further subdivided each lot will require a variance for lot width. The neighboring properties provided letters of support. The Planning & Zoning Commission also expressed support. Councilmember Holthus inquired about the entrance. Mr. Janish responded there is already an "impromptu" driveway access. © Mayor Trude asked if any of the Councilmembers had a density concern. Councilmember Bukkila stated all of her questions were clarified "up front," given the variety of lot widths, and the fact that there appears to be no intent for uniformity in the area. Councilmember Goodrich indicated he believed the proposed split would not change the character of the area. Mayor Trude thanked Mr. Janish for the excellent preparation and thanked the applicant for contacting his neighbors ahead of time. She commented the south side of the road will have more density so the area will still feel very rural. Mayor Trude stated she likes to hear about a family living by their family and she is glad to hear about another home being built in the City. Motion by Bukkila, Seconded by Holthus, to approve Resolution No. R071-17, approving variance for property located at 643 Constance Boulevard NW. Motion carried unanimously. DISCUSS/ADOPT PRELIMINARY 2018 PROPERTY TAX LEVY Each year the City Council is required by state law to prepare a preliminary budget and submit a ® preliminary levy certification to Anoka County Property Records and Taxation Division by September 30`h. The 2018 preliminary levy certification would be the outcome of the numerous budget workshops held with the Council over the summer. The preliminary 2018 budget proposes a © Regular Andover City Council Meeting Minutes —September 19, 2017 Page 5 total property tax levy of $12,416,357. Of that total: 69.61% is designated for operation, 12.88% for debt service, and 17.5 1 % for capital/watershed costs. The 2018 proposed property tax levy is estimated to reduce the current City tax rate by close to 6% but will generate additional tax revenue to preserve the City's current operations and infrastructure assets. This is a 4% increase in the gross tax levy. Mr. Dickinson stated only 1.5% of the 12+% market value increase is from new construction, the rest is from increase values on the existing base. Councilmember Goodrich commented on the City's conservative fiscal policy, and with more money coming in it allows the City to produce a tax rate reduction. He expressed appreciation to Mr. Dickinson and the finance staff for their work. Councilmembers expressed agreement. Mayor Trude indicated there is due diligence that happens and the City is looking out for the safety and growing needs of the growing community. She indicated the housing market is hot and there will be more lots available. Some residents may have tax increases, some may have decreases. It is possible because there are more tax payers paying the burden. However, with more homes, the services have to increase too. Motion by Knight, Seconded by Holthus, to approve Resolution No. R072-17, adopting the City of Andover 2018 proposed property tax levy to be certified to the County Auditor. Motion carried unanimously. DISCUSS/ADOPT 2018 DEBT SERVICE LEVY CIIANGES Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2018 that would have been certified to Anoka County as part of prior year's bond sales. Motion by Goodrich, Seconded by Bukkila, to approve Resolution No. R073-17 updating certified bonded indebtedness for 2018. Motion carried unanimously. SET HEARINGDATE(S) FOR 2018 BUDGET & LEVYDISCUSSION& PUBLIC COMMENT Mr. Dickinson requested the Council schedule a hearing date to discuss topics as detailed in the staff report. He suggested combining this requirement with the regular Council meetings. Residents were reminded about the Homestead Credit Program. This is a separate form that needs to be filed out by each resident. The Council discussed the draft agenda and available dates. © Motion by Holthus, Seconded by Bukkila, to adopt the hearing schedule of December 5, 2017, at 7:00 p.m. Motion carried unanimously. © Regular Andover City Council Meeting Minutes — September 19, 2017 Page 6 SCHEDULE OCTOBER COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Holthus, Seconded by Knight, to schedule a Workshop Meeting on October 24, 2017, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Mr. Dickinson) Mr. Dickinson reminded the Council and residents about the Fire and Public Safety Open House this coming Saturday. There are 10 Andover homes in the Parade of Homes. Eighty new homes have been constructed this year in the City. Mr. Dickinson has attended several meetings Q including: Youth First, Metro Cities Committees, and the North Metro Mayor's 30th anniversary celebration. In addition, there has been a focus on more budget work and the Capital Improvement Plan along with RFPs going out. He stated it has been a busy fall. (Mr. Danish) Mr. Janish has been working on code enforcement issues, rental housing, and working with residential developers looking for new lots. Work is also being done on the March North Suburban Home Show. MAYOR/COUNCIL INPUT (Mayor Trude) Mayor Trude highlighted the upcoming public safety event and Heart Safe training. In the future, there will be more information about The Trust for Public Land. There is an effort to ask communities to encourage residents to walk 10 minutes to their local park. Residents can watch for PR on the City Facebook page. She also encouraged residents to look at the City website, located the City's 60 parks and highlighted that Rum River Timber Trails park has new equipment. (Schools) Councilmember Holthus mentioned the Anoka -Hennepin School District Fit for the Future campaign. There will be a presentation at Andover High School the evening of September 21 ". She also encouraged students to wear reflective vests, for safety reasons, when going to school via bike or walking because it is getting darker in the morning and earlier at night. (Bus Tour) Mayor Trude reminded Councilmember that the annual bus tour starts at 5:00 p.m. next © week. There is also a ribbon cutting planned at Chesterton Commons Park at 6:15 p.m. on September 2 Pt. © Regular Andover City Council Meeting Minutes —September 19, 2017 Page 7 ADJOURNMENT Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 7:59 p.m. Respectfully submitted, Marlene White, Recording Secretary u wl u © Regular Andover City Council Meeting Minutes — September 19, 2017 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — SEPTEMBER 19, 2017 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 2 CONSENTITEMS......................................................................................................................... 2 Item 2 Approve Payment of Claims......................................................................................... 3 Item 3 Approve Soliciting RFP/17-26/Explore Community Center Expansion ...................... 3 Item 4 Declare Cost/Order Assessment Roll/17-2, 2017 Street Reconstruction & 17-11, 168`h Lane NW Reconstruction(R066-17).................................................................................. 3 Item 5 Declare Cost/Order Assessment Roll/17-12/Reconstruction of 133`d Ave. NW (West of Crooked Lake Blvd. NW) (R067-17)............................................................................. 3 Item 6 Approve Architectural Firm/17-27/Public Works Vehicle Maintenance Facility, Cold Storage Building & Site Work............................................................................................ 3 Item 7 Approve Change Order 41/17-16, Andover Blvd. NW Trail (Bluebird St. to Vale St.) & 16-18, Hanson Blvd. NW Trail Reconstruction(R068-17)............................................ 3 ® Item 8 Approve Change Order 41/12-23/Woodland Creek Wetland Bank (R069-17) ........... 3 Item 9 Approve 2018-2019 Public Works Union Contract ..................................................... 3 Item 10 Approve Employee Benefits Insurance Broker.............................................................. 3 Item 11 Accept Resignation/Planning Commission Member Steve Peterson ............................ 3 Item 12 Approve 2018 Sheriffs Contract.................................................................................... 3 Item 13 Approve Presbyterian Homes Request for Low -Income Rental Classification (LIRC) for the Farmstead Facility................................................................................................... 3 Item 14 Accept Contribution/Fire Department/Blaine's Blazin 4d'(R070-17)........................... 3 Item 14A Approve Appointment for the Planning & Zoning Commission ................................ 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................ 3 CONSIDER CITY CODE AMENDMENET TO TITLE 3 LIQUOR CONTROL (Ord. 474) ...... 3 VARIANCE REQUEST— 643 CONSTANCE BLVD. NW(R071-17)........................................ 4 DISCUSS/ADOPT PRELIMINARY 2018 PROPERTY TAX LEVY(R072-17)......................... 4 DISCUSS/ADOPT 2018 DEBT SERVICE LEVY CHANGES(R073-17)................................... 5 SET HEARING DATE(S) FOR 2018 BUDGET & LEVY DISCUSSION & PUBLIC COMMENT................................................................................................................................ 5 SCHEDULE OCTOBER COUNCIL WORKSHOP MEETING ................................................... 6 ADMINISTRATOR'S REPORT.................................................................................................... 6 (Mr. Dickinson)........................................................................................................................... 6 (Mr. Janish)................................................................................................................................. 6 MAYOR/COUNCIL INPUT.......................................................................................................... 6 (Mayor Trude)............................................................................................................................. 6 © (Schools)..................................................................................................................................... 6 (Bus Tour)................................................................................................................................... 6 ADJOURNMENT........................................................................................................................... 7