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HomeMy WebLinkAboutWK - September 26, 2017ANL6 Y OF6VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, September 26, 2017 Conference Rooms A & B 1. Call to Order -5:00 p.m. 2. Community Bus Tour - Departing at 5:00 p.m. —Administration Anticipated return to City Hall — 7:00 p.m. 3. Discuss Winslow Cove Preliminary Plat, Roadway Connections & Park Dedication/17-39 - Engineering Q4. 2017 CIP Progress Update & 2018-2022 CIP Discussions -Administration 5. 2018 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Distribution & Discussion —Administration 6. 2017 Budget Progress Reports - Administration 7. 2017 City Investments Review - Administration 8. Other Business 9. Adjournment X ANDOVER CITY COUNCIL WORKSHOP MEETING — SEPTEMBER 26, 2017 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, September 26, 2017, 5:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Public Works Director/City Engineer, David Berkowitz Others COMMUNITYPROJECT BUS TOUR (5:00 p.m. — 7:00 p.m.) The City Council toured the City with staff and discussed the following: • Crosstown Boulevard Mr. Berkowitz stated at the last workshop, direction was given to analyze Crosstown Boulevard. He stated with Yellow Pine Street, the study focused on peak a.m. and peak p.m. traffic and the recommendation is a full right turn and left turn lanes. In the short term, there is the option for a right turn lane and bypass lane but Mn/DOT does not recommend bypass lanes and is going away from using them. Staff recommends, since this is just an overlay project, to have the right tum lane and bypass lane at Yellow Pine Street. Then when there is a full reconstruct, the City would look at designing full right turn and full left turn lanes. Mr. Berkowitz stated with Avocet Street, the study has the same long-term recommendation (designating full right turn and full left turn lanes). He explained even though there was not enough peak turning westbound traffic to justify a right turn, he still recommends installing a right turn lane and bypass lane as it may be there for 20 years. Mr. Berkowitz answered questions of the Council to describe traffic patterns, turning movements, and the study's recommendation based on volume and speed of traffic. Mr. Dickinson noted the original concept was for just an overlay and the addition of turn lanes and bypass lanes will add more cost, possibly a quarter of a million dollars. • Crosstown Boulevard Pedestrian Crossing Mr. Berkowitz explained the 50 -mph speed limit is too high to stripe a crosswalk so the study's recommendation is to add more lighting and pedestrian ramps for the short term. The long-term recommendation is to install a 5-6 foot wide median to create a safe means for pedestrians to ® Andover City Council Workshop Meeting Minutes —September 26, 2017 Page 2 cross. Mr. Berkowitz stated the criteria for a signal is 24 crossings during peak hours but the current condition is 20 crossings per day. • Carson's Ridge Development and Model Home Mr. Dickinson stated Carson's Ridge Development was done as a PUD with wider but shorter depth sized lots. The Council toured a model home priced at $389,900, the lowest priced Parade of Home's model in Andover. Mr. Dickinson explained that four -stall garages are becoming standard in this area. • Bunker Lake Boulevard Reconstruction Mr. Berkowitz explained that rain delayed paving the side streets but that paving may start tomorrow. The side streets will be paved this week and then the mainline will be paved. He stated they had hoped to activate the signals along Bunker Lake Boulevard by the weekend but that may also be delayed. • Preserve at Oak View Mr. Dickinson stated this is a low impact development with ribbon curb and home prices starting at $650,000. He noted the large pine trees that were saved at the entrance to the development. QMr. Berkowitz described the performance condition of the ribbon curbs, which were machine poured. He stated the City is holding the bond and staff is working with the contractor to replace sections of cracked ribbon curb. • White Pine Wilderness 3r1 Addition Mr. Dickinson stated the White Pine 3`d Addition will be developed shortly. Staff is currently working to facilitate this development and determine how it can integrate with the City's adjacent open space parcel. Mr. Dickinson explained staff may recommend the City add an amenity to the open space property to improve both wild life habitat and water quality. Mr. Berkowitz described the possible wetland condition of the northeast corner of the site. He explained if the Army Corp of Engineers determines this area is in fact wetland, the developer will need to either purchase wetland credits or replace the wetland. Mr. Berkowitz presented an option to create a pond on the City's abutting open space parcel as the wetland replacement, which would also allow the developer to use the excavated soil in the 3`d Addition. If that option is approved by the Council, the developer would be required to cover all costs and a trade off with park dedication/fee in lieu of land would not be considered. Also, as the trail is subject to seasonal flooding, it would be improved with a culvert and raised elevation. The consensus of the Council was to look further at this option and staff was asked to present it to the Open Space Advisory Commission for a potential recommendation to the Council for © consideration. • Fox Meadows Park Mr. Berkowitz described the recent park improvements, planting of vegetation, site drainage, © Andover City Council Workshop Meeting Minutes —September 26, 2017 Page 3 location of a future park shelter, and soccer field orientation. • 2018 Street Reconstruction Project Mr. Berkowitz stated staff mailed letters informing residents the area would be surveyed and asking whether there are water problems. He described the watermain that will be extended to complete a loop, noting those costs will be paid by the Water Trunk Fund. Mr. Berkowitz pointed out the current patched pavement conditions and stated this street assessment will be reasonable as the pavement will be reclaimed. Mr. Berkowitz stated staff is tracking resident comments about the recent garage fire, noting the area does not have fire hydrants. Mayor Trude asked whether there should be an access fee for areas that have not paid for watermain and hydrants. Mr. Berkowitz estimated a water assessment could be in the range of $15,000 and stated the Council will need to decide whether to install water stubs for properties that are not connecting. • Crosstown Boulevard Trail Mr. Berkowitz stated staff will be working out the easements north of 139`h Avenue for this trail. © He described the location of a large boardwalk through the wetland that will convert to a trail by the Fire Station. Mr. Dickinson noted several trees may need to be removed to accommodate this trail. • Sophie's Park & Winslow Park Dedication Mr. Berkowitz stated the wetland delineator has determined since the last delineation, that the area by Sophie's Park is no longer a wetland so the Park and Recreation Commission is thinking about whether to take two lots to the south of the park to create a park space that goes from the existing road to a new future road. However, at this point, the Park and Recreation Commission has not made a formal recommendation on the Winslow Cove park dedication. The Council discussed the extension of Wintergreen Street but a consensus was not reached to extend Wintergreen Street. • The Estate at Arbor Oaks — Independent Senior Housing Complex Mr. Dickinson stated this is a 66 -unit senior housing project with underground parking. The City Council arrived back at City Hall at 7:00 p.m. and convened the Workshop Meeting. DISCUSS WINSL 0 W CO VE PRELIMINAR Y PLA T, ROADWAYCONNECTIONS & PARK DEDICATION/17-39 © Mr. Berkowitz explained he is looking for the Council to give direction on this plat relative to park requirements. He highlighted Sophie's Park and addressed the wetland area that may not exist going forward. There is now a new developer working on this plat. The developer may consider making better quality lots, and a fewer number of lots. The Park and Recreation © Andover City Council Workshop Meeting Minutes —September 26, 2017 Page 4 Commission is leaning toward development of a park near the trail by eliminating one or two lots for a park. Councilmember Bukkila asked about the size of the lots. Mr. Berkowitz confirmed the addition of the 2 lots would add over .5 of an acre to the originally designated park space. There was discussion regarding the clearing of the underbrush. The developer would clear it to the level the City requested. Councilmember Holthus stated there are always kids at this park. Councilmember Holthus confirmed she also liked the idea of two lots. Councilmember Bukkila expressed concerns regarding drainage. Councilmember Knight agreed that the overgrowth is not attractive. Councilmember Goodrich asked, "who trumps who?" Mr. Berkowitz confirmed the developer is really willing to work with the City on the park requirement. Councilmember Bukkila asked about the pre -development value. Mr. Berkowitz confirmed staff will do a calculation on that before the plat comes forward. Mayor Trude suggested the park © could be one big rectangle and suggested it would serve Sophie's South and the Winslow Cove development. Councilmember Bukkila expressed she is not interested in taking wetland for park dedication. Councilmember Bukkila suggested utilizing a third lot so there would be room where a kite can be flown and trees would be preserved. There was discussion regarding extending sewer and water across the railroad tracks. Mr. Janish stated the price of homes in that area will be $350,000 and up. There was discussion regarding the return on investment as it relates to future tax revenue, etc. Installation of an underpass was also discussed. Mr. Berkowitz commented one lot could be bought for this future need. It can be held for eight years without paying taxes. Councilmember Holthus asked what happened to the previous plan. Mr. Berkowitz confirmed the developer ran into an endangered species issue with the DNR that is now resolved. The work would include sewer and water, but not a crossing or trail. In regard to Winslow Woods the decision was made not to connect and not to forfeit the right-of- way. The location of the pipeline was discussed, as well as the mature trees in the area. There are only 2 existing lots on the north side of the pipeline. The Council expressed consensus around support for leaving the Wintergreen Street cul-de-sac. 2017 CIP PROGRESS UPDATE & 2018-2022 CIP DISCUSSION QCrosstown Boulevard is planned to have an overlay and it will go from the County construction on Hanson Boulevard to 161'` Avenue. Work will not focus on Bluebird Street now. This will be an interim, short-term improvement. Pedestrian ramps will also be installed in the main © Andover City Council Workshop Meeting Minutes —September 26, 2017 Page 5 intersection of this area. Reference was made to the progress outlined in the 2017 report. There was discussion regarding focusing on roads that are 15 years old, instead of 20 years old and wanting to patch and sealcoat those 15 -year old roads now. This year there has been a larger sealcoat program and less of an overlay program. Mr. Berkowitz discussed the re -construction process (patching/sealcoating). Councilmember Bukkila asked if the City was on pace for replacement. Mr. Dickinson replied the City is behind, but increasing and the City could use $1M per year additional for this purpose. The City will have $1.2M into the Hanson Boulevard project. Councilmember Bukkila asked if the City needed to make a strategic increase. Mr. Dickinson stated this could be part of the long-term financial performa discussion. Mayor Trude asked about increased assessments. Councilmember Bukkila stated she is in agreement with current assessments. Mr. Dickinson responded there is an opportunity for new growth to help support this work and approximately 20% of new tax revenue goes to roads. Councilmember Bukkila encouraged a review of the performa. Mr. Dickinson stated the city streets are in pretty good shape, using standardized scores. The City's scores are closer to 70. What really hurts is the large rural areas are really expensive so the City needs to get the Omaximum life out of those roads. Councilmember Bukkila expressed the Council's responsibility for the infrastructure of the City. Mayor Trude noted 500 homes were built in one year the 1990s. The consensus was to focus on sealcoating in 2018. Mayor Trude commented maybe the trail fee per home should go higher. Mr. Dickinson mentioned the Park and Recreation Commission is going park by park to evaluate replacement, maintenance, future needs, etc. Councilmember Goodrich requested staff check with neighboring cities. Mr. Dickinson responded the City is already "in the ballpark" and low compared to the south metro. Mr. Dickinson noted the lowest price home in the Parade of Homes is currently $389,900. Mr. Janish mentioned the statistic that per $2,000 increase in home prices, the City potentially loses 200-300 buyers. Mr. Dickinson stated the City is at a good pace now with 75-100 homes being built each year. Councilmember Bukkila commented when she thinks of a "shelter," that is not what she envisioned being built at Sophie's Park. She wondered if down the road, if it's replaced, would the City be able to afford that caliber again. QCouncilmember Holthus commented the neighborhood, with homes about $400,000, would be worth something nice in a park. Mr. Dickinson stated the shelter costs were within budget. Mr. Berkowitz commented the Park and Recreation Commission has done a good job evaluating each © Andover City Council Workshop Meeting Minutes —September 26, 2017 Page 6 park and on the maintenance side there is going to be a large dollar amount requested. Mr. Dickinson stated the City has too many "built -out' parks today. Decommissioning of some parks may need to be considered, noting that also adds more green space to the community. Councilmember Knight stated preferences have something to do with the population. Mr. Dickinson indicated developers would generally rather give money than land. There was discussion regarding staffing issues and the fact that HR is harder and harder to manage. Mr. Dickinson expressed the need to apprentice people into some of the City positions. Councilmember Holthus commented on the lack of interest in the trades by high school students. Additional discussion ensued regarding staffing issues and potential strategies. 20-18 SPECIAL REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISE & INTERNAL SERVICE FUNDS BUDGET DISTRIBUTION & DISCUSSION Mr. Dickinson reviewed the charitable Gambling Fund. The total gambling sales were as follows: $3.8M in 2011, $10M in 2016, and on track to $11.7M for 2017, in pull -tab sales. It was noted more is spent on pull tabs than property taxes in the City of Andover. The City will always maintain an adequate reserve. A goal/guideline is to be aware of what is going on in the economy. Mr. Dickinson indicated the rest of the budget materials are informational and sewer rates are flat and water expenses are up with a 3.5% increase in the consumption rate. Mayor Trude noted if a trunk line is run, the City pays for it, if local street, then the individual pays. 9p71lII (WT UVI_N&A Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 8:32 p.m. Respectfully submitted, Marlene White, Recording Secretary H