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HomeMy WebLinkAboutCC - January 3, 20171685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting —Tuesday, January 3, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Oath of Office Resident Forum Agenda Approval 1. Approval of Minutes (12/20/16 Regular) Consent Items 2. Approve Payment of Claims —Finance 3. Approve Resolution Authorizing to Apply to the MNDNR for Funding/17-06/Kelsey Round Lake Park — Engineering 4. Approve Resolution Authorizing to Apply to the MNDNR for Funding/I7-06/Andover Station North Trail Segment — Engineering 5. Declare Cost/Order Assessment Roll/15-44/14327 7b Ave. NW/CenterPoint Energy Site Water Main © Extension—Engineering 6. Approve 2017 Massage Therapist License —Administration 7. Approve Resolution Authorizing to Apply for 2017 CDBG /Housing Study - Planning 8. Approve Resolution Authorizing to Apply for 2017 CDBG /Water Feasibility Study - Planning Oreanizational Items 9. Approve Official Depositories & Banks —Administration 10. Designate Official Newspaper—Administration 11. Appoint Vice Mayor—Administration 12. Appoint Standing Committees —Administration . Discussion Items 13. Consider Interim Use Permit/Stockpile/Preserve at Oak View/Hanson Builders Inc — Planning Staff Items 14. Select Possible Joint Meeting Dates with Lower Rum River WMO and Member Cities 15. Select 2017 Local Board of Appeal & Equalization Dates —Administration 16. Administrator's Report —Administration Mayor/Council Input Adjournment H 0 ND OVE REGULAR ANDOVER CITY COUNCIL MEETING — JANAURY 3, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, January 3, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, and Valerie Holthus Councilmember absent: James Goodrich Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish City Planner, Stephanie Hanson Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGL41VCE OATH OF OFFICE Mr. Buamgartner administered the oath of office to Mayor Trude, Councilmember Bukkila, and Councilmember Knight. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mr. Dickinson indicated there was additional information related to the following items: New, Item 8A: Approve Appointment — Associate Planner Item 13: Supplement information was provided that included draft minutes and revised resolution Item 12: Supplemental information was provided that included revised standing committee information Motion by Holthus, Seconded by Knight, to approve the Agenda as amended above. Motion carried 4 ayes, 1 absent (Goodrich). © Regular Andover City Council Meeting Minutes —January 3, 2017 Page 2 APPROVAL OFMINUTES December 20, 2016, Regular Meeting: Correct as written. Motion by Knight, Seconded by Bukkila, to approve the minutes as presented. Motion carried 3 ayes, 1 present (Holthus), 1 absent (Goodrich). CONSENTITEMS Item 2 Approve Payment of Claims Item 3 Approve Resolution Authorizing to Apply to the MNDNR for Funding/17-06/Kelsey Round Lake Park (See Resolution R001-17) Item 4 Approve Resolution Authorizing to Apply to the MNDNR for Funding/I7-06/Andover Station North Trail Segment (See Resolution R002-17) Item 5 Declare Cost/Order Assessment Roll/15-44/14327 7t` Ave. NW/CenterPoint Energy Site Water Main Extension (See Resolution R003-17) Item 6 Approve 2017 Massage Therapist License Item 7 Approve Resolution Authorizing to Apply for 2017 CDBG/Housing Study (See © Resolution R004-17) Item 8 Approve Resolution Authorizing to Apply for 2017 CDBG/Water Feasibility Study (See Resolution R005-17) Item 8A Approve Appointment — Associate Planner Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried 4 ayes, 1 absent (Goodrich). APPROVE OFFICIAL DEPOSITORIES & BANKS Mr. Dickinson explained that the City Council is required by state law to annually approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual(s) as the approval authority for collateral transactions. He noted the resolution is the same as in years past with small exception. This year's resolution identifies that both the City Administrator and Finance Manager have the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. It was noted the spelling of the word "Manager" was spelled "Manger" in the resolution. Motion by Holthus, Seconded by Bukkila, to approve Resolution No. R006-17 designating © depositories of City Funds and supplemental depositories of City Funds for investment purposes only. Motion carried 4 ayes, 1 absent (Goodrich). © Regular Andover City Council Meeting Minutes —January 3, 2017 Page 3 DESIGNATE OFFICIAL NEWSPAPER Mr. Dickinson explained that two proposals had been received, one from the Anoka County Record and one from the Anoka County Union. Both proposals were reviewed by staff. The proposal from the Anoka County Record is for free/no charge, and although cheaper, the circulation is limited along with its community recognition. The staff recommends use of the Anoka County Union for 2017. Costs were about $8,000 this last year, but that was higher than the previous year. Motion by Holthus, Seconded by Knight, to approve the Anoka County Union as the City's official newspaper for 2017. Motion carried 4 ayes, 1 absent (Goodrich). APPOINT VICE MAYOR Mayor Trude recommended Councilmember Holthus be appointed as the Vice Mayor for the Andover City Council for 2017. This would be in keeping with rotating Councilmembers to different roles. Motion by Trude, Seconded by Bukkila, to appoint Councilmember Holthus as Vice Mayor for © 2017. Motion carried 4 ayes, 1 absent (Goodrich). APPOINT STANDING COMMITTEES Mayor Trude expressed her desire to change appointments to give a broader range of exposure to Councilmembers as a whole. The following were approved and reviewed: Special Committees: Public Works Committee: Councilmember Bukkila (Chair) & Councilmember Holthus Newsletter Committee: Councilmember Knight (Chair) & Councilmember Goodrich Standing Committee: Finance & Personnel Committee: Entire Council City ppointed Representatives in 2017: Fire Relief Association: Councilmember Bukkila Andover Community Center Advisory Commission: Councilmember Holthus, Mayor Trude alternate Anoka -Hennepin Community Education Advisory Board: Councilmember Knight QCTV Commission: Councilmember Goodrich & City Administrator Jim Dickinson © Youth First: Stephanie Wallin and City Administrator Jim Dickinson It was noted the name of the Finance & Personnel Committee was misspelled. "Personal" should © Regular Andover City Council Meeting Minutes — January 3, 2017 Page 4 be changed to "Personnel." Motion by Holthus, Seconded by Knight, to approve the committee appointments as recommended by Mayor Trude. Motion carried 4 ayes, 1 absent (Goodrich). Mayor Trude noted Councilmembers have outside duties as well as formal committee appointments and she appreciates their service in all areas. CONSIDER INTERIM USE PERMITISTOCKPILE/PRESERVE AT OAK VIEWIHANSON BUILDERSINC. City Planner Stephanie Hanson explained Hanson Builders Inc. is seeking an IUP to store up to 4,000 cubic yards of soil. The soil is excess dirt from the Preserve at Oak View development and will be used for future custom grading of the lots as approved as part of the PUD plan. The stockpile of dirt is existing and there are no changes that would be made to the existing pile, except for minor subtractions and additions of dirt. The build out of the development is expected within 2-3 years; therefore, the © applicant requested the IUP to expire November 30, 2019. The stockpile will need to be graded to acceptable slopes and reviewed by the City of Andover Engineering Department. The stockpile of dirt has been reviewed by the Coon Creek Watershed District and will not require a watershed permit. She showed a current photograph and commented that a 3:1 slope is required. Ms. Hanson reviewed the information with the Council. Mayor Trude noted the well-established trees at the entrance to the development. There was much discussion about the slope requirements of the City as well as OSHA and NPDES guidelines. Because the proposed revised resolution was received just right before the meeting, the Council discussed postponement of a vote to let staff and the developer work through the details. Discussion ensued including review of a photograph and the very steep conditions on one section of the stockpile in its current state. Councilmember Holthus asked if vegetation will take hold because the stockpile is sand. The response from Darren Lazan, Landform was that was why silt is used. Councilmember Knight asked if there is a danger to children due to the current slope. The response © was yes, and the stockpile is in a residential area, but they would be trespassing. Mr. Berkowitz recommended a 3:1 ratio for the slope, to be consistent with other developments but © Regular Andover City Council Meeting Minutes —January 3, 2017 Page 5 this would mean the stockpile would be distributed more throughout the lot. Councilmember Bukkila felt the Council was debating something that had not yet been agreed upon between City staff and the developer. Mr. Lazan stated they had not had enough time to react to the document yet, he stated he has never had stockpile requirements like that before, and it would limit their ability to manage the soil. Mayor Trude asked about other comparable projects in the City and had concerns about having a problem with the resolution coming upright before the meeting. She also had concerns about the big drop off that currently exists and the safety issues surrounding that. Mr. Lazan stated he would order work to be done to correct the big slope the next day. Motion by Holthus, Seconded by Bukkila, to table the NP request to the next meeting of the City Council with the understanding that the steep slope would be addressed the following day. Motion carried 4 ayes, 1 absent (Goodrich). © There was some additional discussion about short-term safety and next steps to prepare for presentation at a future Council meeting. SELECT POSSIBLE JOINT MEETING DATES WITH LOWER RUM RIVER WMO AND MEMBER CITIES Mr. Berkowitz requested the Council look at two dates that can be submitted to the other cities for consideration. The Council discussed the draft agenda and the available dates of March 8 and 22, 2017. INW76111"I" ffus 6i ., "11"I P SELECT 2017LOCAL BOARD OFAPPEAL & EQUALIZATIONDATES Mr. Dickinson requested the Council to look at two dates that can be submitted to Anoka County for the Local Board of Appeal and Equalization. The Council indicated April 17th and April 24"' as available dates. No formal motion was made. a ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative © Regular Andover City Council Meeting Minutes —January 3, 2017 Page 6 updates, updates on development/CIP projects, and meeting reminders/community events. (Meetings) Mr. Dickinson stated the Metropolitan Council SAC Task Force met on December 20`h and will meet again the following week. The Met Council Weekly Digest will give updates in print. He has been asked to serve as chair of the North Metro Mayors Operating Committee for one more year. (Recycling) Mr. Dickinson indicated staff is working through the transition after the retirement and departure of staff. The Associate Planner position was appointed this evening and interviews will be occurring for the City's recycling position in the near future. (Homes) Mr. Dickinson stated there were 111 new single-family homes permitted during the year along with the 66 unit senior building, making a total of 177 units for 2016. (Community Development) Mr. Janish commented he had been working at the City for 6 weeks and it has been great working with the staff and there is much to learn with. He has been processing single-family rental items, preparing promotional items for the North Suburban Home Show, working on a Comprehensive Plan amendment, addressing code violations and making related site © visits. He has also been interviewed by the local newspaper. Mayor Trude welcomed Mr. Janish to the City staff. Mr. Dickinson thanked Mr. Janish for being willing to take on other responsibilities including City code enforcement with Mr. Brett Angell's departure. Mayor Trude commented she expected he would enjoy working with the Open Space Commission. (Community Development) Mr. Berkowitz stated maintaining ice on the City's outdoor rinks has been challenging in the last few weeks with the snow, ice, and rain. He noted City crews are working hard to address the slippery road spots and that when it gets cold, the salt does not work. He urged residents to use caution. Mr. Berkowitz was excited to see a lot of ice rink activity over the holiday break. Councilmember Knight expressed concern for slips and falls by residents. Mayor Trude thanked the staff for getting out at night to take care of the roads for residents. MAYORICOUNCIL INPUT (Heart Safe Communities) Mayor Trude encouraged residents to watch the newsletter for AED © training. One upcoming opportunity is for adults to train while their children take swimming lessons. Regular Andover City Council Meeting Minutes —January 3, 2017 Page 7 (Commission Appointments) Mayor Trude stated the Council will be interviewing prospective Commissioners in the next few weeks. She encouraged those being interviewed to take a few minutes to look at the meeting minutes and learn about the role of the commissioners. (Commercial Construction) Mayor Trude indicated Dunkin' Donuts was starting construction, but there is still not much activity at Joy's Kitchen. ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 7:57 p.m. Respectfully submitted, Marlene White, Recording Secretary E 1 © Regular Andover City Council Meeting Minutes —January 3, 2017 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 3, 2017 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 OATHOF OFFICE......................................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 1 APPROVALOF MINUTES........................................................................................................... 2 CONSENTITEMS......................................................................................................................... 2 Item 2 Approve Payment of Claims......................................................................................... 2 Item 3 Approve Resolution Authorizing to Apply to the MNDNR for Funding/17-06/Kelsey Round Lake Park(R001-17)......................................................................................... 2 Item 4 Approve Resolution Authorizing to Apply to the MNDNR for Funding/l7- 06/Andover Station North Trail Segment (R002-17) ................................................... 2 Item 5 Declare Cost/Order Assessment Roll/15-44/14327 7"' Ave. NW/CenterPoint Energy Site Water Main Extension (R003-17)......................................................................... 2 © Item 6 Approve 2017 Massage Therapist License................................................................... 2 Item 7 Approve Resolution Authorizing to Apply for 2017 CDBG/Housing Study (R004-17) ...................................................................................................................................... 2 Item 8 Approve Resolution Authorizing to Apply for 2017 CDBG/Water Feasibility Study (R005-17)............................................................................................................................ 2 Item 8A Approve Appointment — Associate Planner.................................................................. 2 APPROVE OFFICIAL DEPOSITORIES & BANKS(R006-17)................................................... 2 DESIGNATE OFFICIAL NEWSPAPER....................................................................................... 3 APPOINTVICE MAYOR.............................................................................................................. 3 APPOINT STANDING COMMITTEES....................................................................................... 3 CONSIDER INTERIM USE PERMIT/STOCKPILE/PRESERVE AT OAK VIEWMANSON BUILDERS INC Motion to table............................................................................................... 4 SELECT POSSIBLE JOINT MEETING DATES WITH LOWER RUM RIVER WMO AND MEMBERCITIES..................................................................................................................... 5 SELECT 2017 LOCAL BOARD OF APPEAL & EQUALIZATION DATES ............................. 5 ADMINISTRATOR'S REPORT.................................................................................................... 5 (Meetings)................................................................................................................................... 6 (Recycling).................................................................................................................................. 6 (Homes)......................................................................................................6 (Community Development)........................................................................................................ 6 MAYOR/COUNCIL INPUT.......................................................................................................... 6 (Heart Safe Communities).......................................................................................................... 6 ® (Commission Appointments)...................................................................................................... 7 (Commercial Construction)........................................................................................................ 7 ADJOURNMENT........................................................................................................................... 7