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HomeMy WebLinkAboutCC - April 18, 2017VNL6D Y O F © OVER; 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, April 18, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (3/28/17 Workshop; 4/4/17 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Quotes/Automatic Meter Reading (AMR) for Commercial Properties — Engineering 4. Accept Donations/Chesterton Commons Park/17-14 —Engineering 5. Approve Amendment to Park Advertisement Policy & Agreement — Engineering 6. Approve 2017 Code Enforcement Abatement Contract—Planning 7. Approve Used Vehicle Sales Business License —Administration 8. Approve Appointment Streets Maintenance Worker —Administration 9. Accept Contribution/North Metro Soccer Association/Andover Community Center — Community Center 10. Approve Encroachment Agreement/Northern Natural Gas Co. for Fox Meadows Park Redevelopmenb'C>P> 14-15 - Engineering Discussion Items 11. Anoka County Sheriff's Office Monthly Report — Sheriff 12. Discuss/Approve 2018 Budget Development Guidelines —Administration Staff Items 13. Administrator's Report —Administration Mayor/Council Input Adjournment r�1 f.J ANL6 , fir ` REGULAR ANDOVER CITY COUNCIL MEETING—APRIL 18, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, April 18, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Others PLEDGE OFALLEGIANCE a RESIDENT FORUM No one wished to address the Council. F. Uri styffll FITJ ' i I]�IJ There were changes to the agenda: Remove Item #8, as the potential employee declined the job. Add Item #10A. Supplemental information for Sheriff s report Item #11. Motion by Bukkila, Seconded by Knight, to approve the agenda as amended above. Motion carried unanimously. March 28, 2017, Workshop Meeting: Correct as amended. Mayor Trude, requested the following corrections: On page 3, line 19 — capitalize Lakes of Blaine development. On page 8, line 1, correct the spelling of integral. © On page 9, line 30, add: The Council consensus was that this requires additional discussion and information. Mayor Trude noted on the storage POD discussion, page 9, the majority of the Council did not agree © Regular Andover City Council Meeting Minutes—April 18, 2017 Page 2 that storage PODs should be considered temporary storage. Mr. Dickinson stated that topic will be at the next workshop meeting for the Council to discuss as storage PODS relate to the greater community. Motion by Holthus, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. April 4, 2017, Regular Meeting: Correct as amended. A correction was requested on page 8, line 39, should read, "in future months," instead of 2 months, in reference to the Comprehensive Plan. Motion by Knight, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Quotes/Automatic Meter Reading (AMR) for Commercial Properties Item 4 Approve Donations/Chesterton Commons Park/17-14 (See Resolution R031-17) Item 5 Approve Amendment to Park Advertisement Policy & Agreement (upon review and agreement by the City Attorney) Item 6 Approve 2017 Code Enforcement Abatement Contract Item 7 Approve Used Vehicle Sales Business License Item 9 Accept Contribution/North Metro Soccer Association/Andover Community Center (See Resolution R032-17) Item 10 Approve Encroachment Agreement/Northern Natural Gas Co. for Fox Meadows Park Redevelopment/14-15 Item l0A Approve Used Vehicle Sales Business License/3138 162"a Lane NW Motion by Goodrich, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT Commander Brian Podany gave the monthly Sheriff's Report. He noted they are increasing their patrols in the parks as the weather is getting warmer. He also encouraged residents to report fraudulent activity as soon as possible to improve the chance for gathering leads. Residents can be the eyes for the Sheriffs Department as there are over 80 parks in the City. If you see suspicious © activity always call and report it, even if you are not sure. When vandalism and arson happen it affects everyone, especially when costs are involved. There is a non -emergency number that can be used, but 911 can always be used. Commander Podany demonstrated a new community crime application. It can be seen on the Anoka © Regular Andover City Council Meeting Minutes—April 18, 2017 Page 3 County Sheriff s Office website. He noted death investigations and sexual assaults do not show up because the application gives approximate address data. There is no need for the public to be overwhelmed by the information. Residents can get a weekly update via email. DISCUSS/APPROVE 2018 BUDGET DEVELOPMENT GUIDELINES Mr. Dickson stated City administration is starting to focus on the 2018 annual operating budget development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2018 Annual Operating Budget. The following were suggested 2018 budget development guidelines that were reviewed by the Council at the March 28th workshop meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) A fiscal goal that works toward establishing the General Fund balance for working capital at Qno less than 45% of planned 2018 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2017 adopted General Fund budget. 3) A commitment to limit the 2018 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 4) A comprehensive review of the condition of capital equipment to ensure that the most cost effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 5) The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term fiscal projections. 6) Continued commitment to strategic planning targeted toward meeting immediate and long- term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost-effective manner. ® Regular Andover City Council Meeting Minutes—April 18, 2017 Page 4 Mr. Dickinson reviewed the information with the Council. Mayor Trude highlighted the annual process that the Council and staff use as the budget is developed. She gave an example of calculations that have been used in decision making around vehicle replacement. Councilmember Goodrich spoke to the importance of having a long-term financial strategy. Councilmember Knight expressed his agreement. Motion by Holthus, Seconded by Bukkila, to approve the 2018 budget development guidelines for developing the 2018 annual operating budget. Motion carried unanimously. ADMINISTRATOR'S REPORT City Administrator updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Meetings) Mr. Dickinson has been participating in board meetings and assigned committees, © including the QCTV board meeting, City Annual Board of Review, Youth First board meeting, and the Anoka County Children and Family Council which funds project around Anoka County. Mr. Dickinson is happy to say that Youth First requested a $30,000 grant to expand into Coon Rapids and $25,000 was awarded. He gave a recent presentation to Anoka Rotary. He has met with Burlington Northern Sante Fe representatives about some loitering in the railroad trussel area. There was discussion about closing off some of that area. Discussions included the need for trash pick-up, code violations and the idea moving toward the development of more of a partnership in addressing issues. Chief Streich and Commander Podany and City Administration all met together with the representatives. (Spring Projects) Mr. Dickinson stated City staff has been preparing the athletic fields and filling pot holes. The first round of street sweeping is almost done. The City is kicking off the reconstruction project south of Rum River elementary school. Other construction projects will be starting in the next couple of weeks. Code enforcement is picking up. Associate Planner Dan Krumwiede has been very busy. (New Homes) Mr. Dickinson reported new home permits are up to 38, up 8 from last month. It is anticipated that there will be about 75 permits requested by the end of the year. Councilmember Goodrich asked if 50 homes were budgeted for this year. Mr. Dickinson stated 50 homes is a sustainable number and was what was budgeted. ® (Thanks) Councilmember Knight thanked the staff for their financial work this spring. Mr. Dickinson recognized members of the staff. © Regular Andover City Council Meeting Minutes—April 18, 2017 Page 5 MAYOR/COUNCIL INPUT (Mayor's Updates) Mayor Trude reminded residents the last Saturday of this month is recycling day. Tree seedlings are given out the last day of April. Andover has again been named a "Tree City USA." The Mayor reported she had received a letter from a 9 -year-old regarding having the street repaired on 154'h Lane NW. The concern expressed was that kids are falling off their bikes. Andover is number four in the Mayors Water Challenge. Residents can sign up for the Mayors Water Challenge on recycling day. (Code Violations) Councilmember Bukkila noted there tends to be more code violations this time of the year. If residents have concerns they should go to the City website or call the City offices. Residents don't have to watch their concerns for weeks and weeks and should just report it. (Citywide Garage Sale) Councilmember Bukkila stated that May 11`' —13'h are the Citywide Garage Sale Days. Disabled Veterans will be at the City to collect item on May 14`h, so leftover sale items do not have to be brought back into the house. ADJOURNMENT © Motion by Knight, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 7:51 p.m. Respectfully submitted, Marlene White, Recording Secretary ® Regular Andover City Council Meeting Minutes—April 18, 2017 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — APRIL 18, 2017 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENT FORUM...................................................................................................................... 1 AGENDA APPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENTITEMS......................................................................................................................... 2 Item 2 Approve Payment of Claims......................................................................................... 2 Item 3 Approve Quotes/Automatic Meter Reading (AMR) for Commercial Properties......... 2 Item 4 Approve Donations/Chesterton Commons Park/17-14................................................ 2 Item 5 Approve Amendment to Park Advertisement Policy & Agreement ............................. 2 Item 6 Approve 2017 Code Enforcement Abatement Contract ............................................... 2 Item 7 Approve Used Vehicle Sales Business License............................................................ 2 Item 9 Accept Contribution/North Metro Soccer Association/Andover Community Center.. 2 Item l0A Approve Used Vehicle Sales Business License/3138 162"a Lane NW ....................... 2 © Item 10 Approve Encroachment Agreement/Northern Natural Gas Co. for Fox Meadows Park Redevelopment/14-15 ......................................................................................................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................ 2 DISCUSS/APPROVE 2018 BUDGET DEVELOPMENT GUIDELINES .................................... 3 ADMINISTRATOR'S REPORT....................................................................................................4 (Meetings)................................................................................................................................... 4 (Spring Projects)......................................................................................................................... 4 (New Homes).............................................................................................................................. 4 (Thanks)...................................................................................................................................... 4 MAYOR/COUNCIL INPUT.......................................................................................................... 5 (Mayor's Updates)...................................................................................................................... 5 (Code Violations)........................................................................................................................ 5 (Citywide Garage Sale)............................................................................................................... 5 ADJOURNMENT........................................................................................................................... 5 101