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HomeMy WebLinkAboutCC - May 16, 2017E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 16, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/25/17 Workshop; 5/2/17 Regular; 5/2/17 Closed;5/10/17 Special; 5/10/17 Workshop) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Plans & Specs/Order Ad for Bids/17-16, Andover Blvd. NW Trail & 16-18, Hanson Blvd. NW Trail Reconstruction — Engineering 4. Approve Change Order #1/14-15/Fox Meadows Park Redevelopment — Engineering 5. Approve JPA/16-32/Painting Signal at Bunker Lake Blvd. NW & Quinn St. NW — Engineering 6. Approve Refuse/Recycler Hauler Licenses —Administration © 7. Approve Joint Powers Agreement Anoka County/Assessment Services Contract—Administration 8. Accept Contribution/Andover Lions/Fire Department/Remembering When Fire Prevention Program — Finance 9. Accept Petition for Sanitary Sewer (Septic)/ Approve Resolution Ordering project/ 16770 Wren Street NW - Administration 10. Approve Appointment Streets Maintenance Worker —Administration 11. Adopt Resolution/Set Annual Income for Deferred Assessments & Reduced Sanitary Sewer Rates — Administration Discussion Items 12. Anoka County Sheriffs Office Monthly Report — Sheriff 13. Presentation - 2016 Audit Report —Administration 14. Conditional Use Permit Amendment/Revised Planned Unit Development — Andover Clocktower Commons — Classic Construction - Planning 15. Preliminary Plat (Replat into two lots) of Lot 3, Block 1, Andover Clocktower Commons; located at the northeast corner of Hanson Boulevard NW and Crosstown Boulevard NW — Classic Construction - Planning Staff Items 16. Schedule EDA Meeting - Administration 17. Administrator'sReport —Administration Mayor/Council Input © Adjournment [I] F 1.1 REGULAR ANDOVER CITY COUNCIL MEETING —MAY 16, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, May 16, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Valerie Holthus and James Goodrich Councilmember absent: Sheri Bukkila Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Additions to the agenda were: Item I IA Approve Used Vehicle Sales Business License/16191 Round Lake Boulevard NW Item 13A Approve Equine Permit Request (Yard Requirements) at 5110 — 163`d Lane NW Motion by Holthus, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES April 25, 2017, Workshop Meeting: Correct as written. Motion by Holthus, Seconded by Goodrich, to approve the minutes as presented. Motion carried unanimously. May 2, 2017, Regular Meeting: Correct as written. © Regular Andover City Council Meeting Minutes — May 16, 2017 Page 2 May 2, 2017, Closed Meeting: Correct as written. Motion by Knight, Seconded by Holthus, to approve the minutes as presented. Motion carried unanimously. May 10, 2017, Special Meeting: Correct as written. May 10, 2017, Workshop Meeting: Correct as written. Motion by Knight, Seconded by Holthus, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Plans & Specs/Order Ad for Bids/17-16, Andover Blvd. NW Trail & 16-18, Hanson Blvd. NW Trail Reconstruction (See Resolution R037-17) Item 4 Approve Change Order 41/14-15/Fox Meadows Park Redevelopment (See Resolution R038-17) Item 5 Approve JPA/16-32/Painting Signal at Bunker Lake Blvd. NW & Quinn St. NW Item 6 Approve Refuse/Recycler Hauler Licenses Item 7 Approve Joint Powers Agreement Anoka County/Assessment Services Contract Item 8 Accept Contribution/Andover Lions/Fire Department/Remembering When Fire Prevention Program (See Resolution R039-17) Item 9 Accept Petition for Sanitary Sewer (Septic)/Approve Resolution Ordering Project/16770 Wren Street NW (See Resolution R040-17) Item 10 Approve Appointment Streets Maintenance Worker Item I IA Approve Used Vehicle Sales Business License/16191 Round Lake Blvd NW Item 11 Adopt Resolution/Set Annual Income for Deferred Assessments & Reduced Sanitary Sewer Rates (See Resolution R041-17) Motion by Knight, Seconded by Holthus, approval of the Consent Agenda as amended. Motion carried unanimously. ANOKA COUNTYSHERIFFS OFFICE MONTHL Y REPOR T Commander Brian Podany gave the monthly Sheriff s report. Mayor Trude expressed appreciation for patrols by the department and attention given to distracted driving. She also noted she had concerns about parking on a street in a construction area, and more specifically concern for children when "bottle -necking" is utilized by residents themselves to reduce traffic in construction areas. ® PRESENTATION —2016AUDITREPORT Mr. Dickinson reviewed the staff report with the Council. © Regular Andover City Council Meeting Minutes —May 16, 2017 Page 3 Mr. Dickinson explained Peggy Moeller, CPA, an Audit Partner with the City' s auditing firm, Redpath and Company, Ltd., would be providing a presentation to the City Council at the meeting related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2016 and the corresponding Management Report. It was explained that the City is required to have an independent audit conducted annually. The 2016 Audit was conducted throughout the months of January, February, March and April. The Finance Staff was very involved in the audit process. Of significant importance to the Council was the City received an "unqualified opinion." There was no budget impact, and the presentation, financial report, corresponding management report, report on internal controls, independent auditor's report, report on legal compliance and a communication with those charged with governance were provided as informational. Ms. Moeller recognized the City for receiving a "Certificate of Achievement for Excellence in Financial Reporting" for 2015. The fund balance on December 31, 2016, was $7,796,745. Approximately 81% of the General Fund's revenue sources are from property taxes and state aids and these revenue sources are © generally not received until the second half of the fiscal year. The minimum General Fund unassigned balance should be $5,825,877 and the amount available is $7,650,328. Mayor Trude stated her appreciation for the good audit report. Councilmember Knight agreed and acknowledged staff for their good work. Motion by Holthus, Seconded by Knight, to receive the 2016 Audit Report. Motion carried unanimously. Audit reports can be provided to residents upon request. Mr. Dickinson commented the increase in the number of homes built during 2016 was a "windfall" to the City. He spoke to sustainability and to not stress the resident tax -payers. Mr. Dickinson acknowledged City staff members that contributed significantly to the work involved to complete the audit. APPROVE EQUINEPERMIT REQVES T (YARD REQUIREMENTS) AT 5110 —163' LANE NW Mr. Dickinson reviewed the information with the Council. He asked the Council to keep in mind that everything that is being proposed meets all of the City's zoning requirements. He noted there is a restriction in the zoning code regarding horses in the side or front yard and there are 5 or 6 of these © types of situations in the community. At that time, it was vetted through the previous Equestrian Council. In the future, code provisions will be proposed to the City Council so that staff will review these requests and make recommendations to the Council. © Regular Andover City Council Meeting Minutes — May 16, 2017 Page 4 Mr. Dickinson asked the applicant to make sure the neighbors were okay with the plan. He confirmed the applicant did receive letters of support from those neighbors. A location map was shared with the Council. Mr. Dickinson noted this is a unique property because of the shape of the lot and there was a plan for a corral and two pasture areas. He also pointed out the angle of the planned improvements follows the curvature of the road, instead of being straight in line with the house. The review by the Council is needed because the property is less than 3 acres and the side yard is needed due to the curve of the lot/road. Councilmember Holthus asked about the animal structure. Mr. Dickinson stated the shed is a three stall garage and the exterior matches the house. The applicant, Jill Ahart of 5110163`d Lane, stated that garage doors would be added in the fall and will remain open on one side, until then, to keep the structure cooler. She indicated she would like to "get by" without an electric fence, if possible. Mayor Trude noted the busyness of the bus stop in the area. Councilmember Knight asked if there was an area to ride. Ms. Ahart explained there is 45 acres south of her property along with trails that she has permission to use. © Ms. Ahart stated the barn would be 81 feet from the road. Councilmember Knight asked the location. Mr. Dickinson confirmed the property is west of 7`h Avenue, southwest of the turkey farm. Mayor Trude reminded the resident about the importance of keeping the improvements and yard well maintained. Motion by Holthus, Seconded by Goodrich, to approve the Equine Permit Request. Motion carried unanimously. CONDITIONAL USEPERMITAMENDMENTIREVISEDPLANNED UNITDEVELOPMENT — ANDOVER CLOCKTOWER COMMONS — CLASSIC CONSTR UCTION Mr. Janish explained the original CUP/PUD approval was granted in September of 2003. The PUD which is located in a Shopping Center District included five (5) lots consisting of a gas convenience store (Lot 1), fast food restaurant (Lot 2), bank (Lot 3), restaurant (Lot 4) and retail (Lot 5). The approval also included a landscape plan identifying the common area amenities including a clock tower feature and related landscaping on Lot 4. Cross parking and access agreements were also put in place. There was an amendment made in 2009 related to the direct access to Crosstown Boulevard NW in the form of an intersection, which was approved. © An amendment was also made in 2014, related to Lot 3, Block 1, Andover Clocktower Commons, to convert the "bank" site to a retail trade and service building. Lot 4, Block 1, was also converted from a "restaurant lot' in the original PUD for a retail, trade and service building and allowed for a 20 -foot Regular Andover City Council Meeting Minutes —May 16, 2017 Page 5 encroachment in to the required 30 -foot setback from Crosstown Boulevard NW. This encroachment created a 10 -foot setback for the future buildings on Lot 4, Block 1. The significant proposed changes or proposed revisions for this amendment are as follows: • Changing the PUD from 5 lots to 6 lots; • Adjusting the setback on proposed Lot 2, Block 1, PSM Addition and also allowing for a smaller lot width for Lot 2, Block 1, PSM Addition; and • Proposal of a garbage enclosure that will be shared for the two proposed lots and will cross over the property lines. This lot was originally approved as a bank lot with a 10,000 -square foot building. In 2014, an 11,200 square foot retail, trade, and service building was proposed and approved in place of the bank building. The applicant is seeking to split Lot 3, Block 1, to create two lots for two separate buildings. Proposed Lot 1, Block 1, is 50,557 square feet (approx. 1.16 acres). The proposed "retail, trade, and service" building is proposed to be approximately 7,000 square feet. Proposed Lot 2, Block 1, is 30,949 square feet (approx. 0.79 acres). The proposed retail building is expected to be a 7,440 retail, trade and service building. The building will encroach 20+/- feet into the required 30 - foot setback from Crosstown Boulevard NW. This lot does not meet the standard requirements of © the zoning classification for lot width at the street. The code requires 200 feet and the applicant has shown 163.74. As noted when a Planned Unit Development is created deviations can occur. City staff and the Planning and Zoning Commission are recommending to allow for the deviation. A buyer exists for the proposed Lot 1, Block 1, PSM Addition and Lot 2, Block 1, would remain for future development. Planning and Zoning Commissioners discussed parking in the Clocktower Commons Development and the cross -access easements. Staff noted the parking easement allows patrons to utilize businesses to park within the development and parking calculations are determined as part of the Commercial Site Plan review process and building permit review process. The Planning and Zoning Commissioners discussed when the "features" at the intersection of Crosstown Boulevard and Hanson Boulevard would be completed. Staff indicated while reviewing the development file the "feature" would be constructed as development occurs on that particular lot. Mr. Janish noted in doing calculations, the parking was confirmed to be adequate for the request at hand. The Planning and Zoning Commission did make a positive recommendation and discussed the parking quite extensively. The Planning and Zoning Commissioners are also interested in the "feature" being provided for. Mayor Trude made reference to the daycare proposed. She is wondering about the fencing being utilized as it relates to the safety of the children and appearances for the PUD. She noted there will © no longer be a drive-through like a bank. Councilmember Holthus asked Mr. Janish to show the location of the fencing and what kinds of screened fencing would be used considering that kids will be playing outside. He indicated there © Regular Andover City Council Meeting Minutes — May 16, 2017 Page 6 would be decorative fencing, trees and landscaping, as shown on the plan. The particular fencing has not been selected yet. Mr. Janish reminded the Council the decision before them was about the set -backs and zoning. Kurt Strandlund, of Classic Construction Company is proposing a black vinyl chain link fencing to provide screening but not giving kids a feeling of being "penned in." Mayor Trude expressed concern about the use of chain link fencing and that property circulation be addressed. Mr. Strandlund also stated there would be trees, shrubs and colorful playground equipment. Councilmember Goodrich stated he is not concerned about the variations with set -backs. Councilmember Knight expressed concerns about sufficient parking. Mayor Trude referred to the next steps being to work with staff on the commercial site plan review. Mayor Trude asked about the daycare's business plan. Rhiannon Paradise, the daycare representative stated there would be some temporary signage up and a website. There will be about 100 children served by the center with a focus on organic foods and gardening. Plans are being made to break ground early in the summer with hopes to be open before the end of the year. © Motion by Holthus, Seconded by Knight, to approve Resolution No. R042-17, amending the approved CUP to amend the PUD of Andover Clocktower Commons. Motion carried unanimously. PRELIMINARY PLAT (REPLAT INTO TWO LOTS) OF LOT 3, BLOCK 1, ANDOVER CLOCKTOWER COMMONS; LOCATED AT THE NORTHEAST CORNER OF HANSON BLVD NWAND CROSSTOWNBLVD NW— CLASSIC CONSTRUCTION Mr. Janish stated the Planning and Zoning Commissioners did not have much discussion on this item, except related to parking. He shared plat drawings to further highlight the request. Mr. Janish reviewed the staff report with the Council. The property is proposed to be re -platted and create two lots. Staff does not expect major impacts to the local and regional plans and ordinances due to the splitting of the existing lots. Access to the property would not add additional direct access onto a city or county roadway. The traffic movements would be internal on private roadways and is consistent with the past proposals. The Anoka County Highway Department did not provide comments on the plat due to the proposal not fronting a county roadway. The two lots proposed are consistent with the Planned Unit Development site plan. Each building constructed within the development will be subject to the Commercial Site Plan review process. © Regular Andover City Council Meeting Minutes — May 16, 2017 Page 7 As a part of this process, utility, grading, drainage and erosion control, landscape, and detailed site plans will be reviewed and approved by City staff. The Planning and Zoning Commissioners had mentioned concerns regarding the interior circulation of traffic and pedestrians within Clocktower Commons, due to kids cutting through parking lots. Motion by Knight, Seconded by Holthus, to approve Resolution No. R043-17, amending the preliminary plat of "PSM Addition" by Classic Construction. Motion carried unanimously. SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Planned discussion items relate to Arbor Oaks and the refinancing proposed for the project. Motion by Holthus, Seconded by Knight, to schedule an EDA Meeting on June 6, 2017, at 6:00 p.m. © Motion carried unanimously. ADMINISTRATOR'S REPORT City staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Meetings) Mr. Dickinson has been attending the following meetings: Youth First, QCTV — finance related specific to the audit, developers looking at Andover to invest in — both residential and commercial. (Legislative) Mr. Dickinson has been monitoring legislative activity related to the WDE waste pit. It is currently in the Governor's proposal and the House proposal. The House bonding bill has increased to $800M. The likelihood of funding is "looking good." Met Council government reform has been tied into the transportation bill, with the Governor now able to appoint the Chair, which is a change from the original proposal. (Public Works/Engineering) Mr. Berkowitz commented repairs on streets have already started with attention to crack filling and seal coating. The early start has allowed for gravel road improvements getting done, along with spraying for dust control, and 3 playground installations (with 2 already completed). The Utilities Department, with work focused on sewer, water and storm sewers, makes sure that when there are heavy rains, there is little to no impact. Vehicle Maintenance is critical to © the work by keeping the rest of the staff working and equipment moving. Trail maintenance and construction is also progressing, including the area near the Community Center. © Regular Andover City Council Meeting Minutes — May 16, 2017 Page 8 Councilmember Goodrich asked about how this work is done and if the trail is "stripped down" to the bottom. Mr. Berkowitz replied trail maintenance happens every year, but this year there will be a focus on safety issues. Rain may slow down street/trail reconstruction. (Planning & Zoning) Mr. Janish stated that Planning & Zoning is taking advantage of a 2."d meeting this month to move some issues forward. AMYOR/COUNCIL INPUT (New Businesses) Joy Kitchen has their sign up and is looking to get their Certificate of Occupancy this week. The restaurant should be opening in a couple of weeks. Natural Nails is open and the dental office is under construction. Retail is doing well in Andover (Legislative) Mayor Trude reported she has been to the capital to talk about funding for the WDE site. Representative Scott supports not waiting another year and sees it as an urgent matter. Senators Abeler and Senjem have also been helpful. The Mayor stated she appreciates knowing that they care about the safety of the residents before there are impacts. Funding for a lot of projects in Anoka County has been added in the last 2 years — funding for Highway 10 and roads around the National Sports Center. (Mise) Mayor Trude complemented Mr. Dickinson for being flexible and working on the equine permit when staff were away. She also suggested that the first 5 pages of the audit report, with the City's history and projects of substance in the past year, be made into a pdf file and be posted on the City's website. It could be helpful to Girl and Boy Scouts earning badges. (YMCA) MN Cities Publication article talks about public/private partnerships. The YMCA is a great facility and partnership for the City and a real success story. Councilmember Knight notes that organizations across the country are looking at this partnership as an example. A link to the article was recommended on the City's website. Mayor Trude reminded residents they can use the YMCA 4 times a year for free by showing their driver's license. I1__alILI __l7Uu/� Motion by Holthus, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:33 p.m. © Respectfully submitted, Marlene White, Recording Secretary © Regular Andover City Council Meeting Minutes — May 16, 2017 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 16, 2017 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENTITEMS......................................................................................................................... 2 Item 2 Approve Payment of Claims......................................................................................... 2 Item 3 Approve Plans & Specs/Order Ad for Bids/17-16, Andover Blvd. NW Trail & 16-18 Hanson Blvd. NW Trail Reconstruction (R037-17)........................................................... 2 Item 4 Approve Change Order #1/14-15/Fox Meadows Park Redevelopment (R038-17) ..... 2 Item 5 Approve JPA/16-32/Painting Signal at Bunker Lake Blvd. NW & Quinn St. NW ..... 2 Item 6 Approve Refuse/Recycler Hauler Licenses.................................................................. 2 Item 7 Approve Joint Powers Agreement Anoka County/Assessment Services Contract ...... 2 Item 8 Accept Contribution/Andover Lions/Fire Department/Remembering When Fire PreventionProgram(R039-17)........................................................................................... 2 Item 9 Accept Petition for Sanitary Sewer (Septic)/Approve Resolution Ordering Project/16770 Wren Street NW(R040-17)......................................................................... 2 Item 10 Approve Appointment Streets Maintenance Worker ..................................................... 2 Item 11 Adopt Resolution/Set Annual Income for Deferred Assessments & Reduced Sanitary SewerRates(R041-17)....................................................................................................... 2 Item I IA Approve Used Vehicle Sales Business License/16191 Round Lake Blvd. NW......... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................ 2 PRESENTATION — 2016 AUDIT REPORT................................................................................. 2 APPROVE EQUINE PERMIT REQUEST (YARD REQUIREMENTS) AT 5110 — 163RD LANE NW............................................................................................................................................. 3 CONDITIONAL USE PERMIT AMENDMENT/REVISED PLANNED UNIT DEVELOPMENT — ANDOVER CLOCKTOWER COMMONS — CLASSIC CONSTRUCTION(R042-17).................................................................................................... 4 PRELIMINARY PLAT (REPLAT INTO TWO LOTS) OF LOT 3, BLOCK 1, ANDOVER CLOCKTOWER COMMONS; LOCATED AT THE NORTHEAST CORNER OF HANSON BLVD NW AND CROSSTOWN BLVD NW — CLASSIC CONSTRUCTION (R043-17)..... 6 SCHEDULE EDA MEETING........................................................................................................ 7 ADMINISTRATOR'S REPORT.................................................................................................... 7 (Meetings)................................................................................................................................... 7 (Legislative)................................................................................................................................ 7 (Public Works/Engineering)....................................................................................................... 7 (Planning & Zoning)................................................................................................................... 8 © MAYOR/COUNCIL INPUT.......................................................................................................... 8 (New Businesses)........................................................................................................................ 8 (Legislative)................................................................................................................................ 8 Regular Andover City Council Meeting Minutes —May 16, 2017 Page 10 (Misc)......................................................................................................8 (YMCA)...................................................................................................................................... 8 ADJOURNMENT........................................................................................................................... 8 CJ