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HomeMy WebLinkAboutWK - May 23, 2017ANL6 Y 61 O Fj0j © 1685 CROSSTOWN BOULLVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, May 23, 2017 Community Center Conference Rooms A & B and City Hall Conference Rooms A & B Call to Order— 6:00 p.m. - Community Center Conference Rooms A & B 2. Joint Meeting with Community Center Advisory Commission — Community Center Recess/Reconvene to - City Hall Conference Rooms A & B (estimated 7:30 / 8:00 pm) 4. Discuss Pedestrian Signal Crossing/149"' Ave. NW & Crosstown Blvd. NW -Engineering © 5. Rural Reserve Zoning Code Update Discussions - Planning 6. Review Community Vision & Organizational Goals & Values Document - Administration 7. April 2017 Budget Progress Reports - Administration April 2017 City Investments Review - Administration 9. Other Business 10. Adjournment Dil ANDOVER CITY COUNCIL WORKSHOP MEETING — MAY 23, 2017 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, May 23, 2017, 6:00 p.m., at the Andover Community Center & City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Community Center Advisory Commission: Tony Howard, Frank Kellogg, Ted Butler, Tony Peterson, Allison Boes, Don Schmeichel Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Public Works Director/City Engineer, David Berkowitz Recreational Facility Manager, Erick Sutherland Others COMMUNITY CENTER CONFERENCE ROOM JOINT MEETING WITH COMMUNITY CENTER ADVISORY COMMISSION Mr. Kellogg thanked the Council for meeting with them. He introduced Mr. Sutherland and Ms. Boes who made a presentation to the Council and Commission. Ms. Boes shared two YMCA programs, YMCA Youth Center, administered by Katie O'Toole, and Forever Well handled by Group Manager, Cindy Steinke. Ms. O'Toole reviewed the YMCA Youth Center program with the audience. She stated they currently have 50 students from Oak View Middle School, which with the program will create personal self -development with the kids. She stated she sees positive growth with the kids who come to the program. Mayor Trude thanked the YMCA for providing the Youth Center program. She stated she submitted to the Super Bowl Committee a grant request for youth in the community. Ms. Boes noted they extended the hours from 5:00 p.m. to 6:00 p.m. and that has been a great investment for them. Ms. Steinke, Program Manager for Group X, Water X and Forever Well at the YMCA reviewed the Forever Well program with the Council and Commission. ® Andover City Council Workshop Meeting Minutes — May 23, 2017 Page 2 Ms. Jody Bauer, reviewed the YMCA's work with Senior Citizens. Ms. Suzanne Abrahamson, YMCA Volunteer, updated the Council and Commission on her experiences with the YMCA and the programs. She stated the one bad thing about when summer child activities start is that they do not have access to the Community Room so the seniors must go across to the Senior Center and many Seniors do not know about that and go home. She stated the YMCA has saved her and stated this was a real blessing for her. Mr. Kellogg stated this is the reason why they selected the YMCA to join the City in a partnership. Ms. Sandy Hanson, shared her fitness story with the Council and Commission. Mr. Sutherland introduced Mr. Luke Jesso who talked about Pickleball and how it has grown. Mr. Jim Stiller, Real Estate Agent that works in both existing and new construction for Keller Williams. He stated he was going to speak on behalf of the benefits of the Community Center. He stated there are a lot of reasons why they are going to keep seeing a solid real estate growth. He stated the Community Center is probably the core fundamental of what brings people to Andover. In Andover they have seen hundreds of new homes built in the last five years and thousands of existing home transactions. In the late 2000's they were one of the few communities to see new growth. The building is full and the hockey program is full and the diversity of the people coming in is extraordinary. He thought they were at a crossroads, the building is full and the hockey community needs more space. He thought it was time to think about expanding the Community Center. Mr. Sutherland reviewed the Community Center financial information with the Council and Commission. Mr. Kellogg stated they take an extensive look at the rates in the area to make sure they are in line. They do have some consistent growth in the field house and ice arena even though the ice arena is becoming hard to grow with it being at capacity. Mr. Kellogg and Mr. Sutherland reviewed the Community Center Fund Balance information. It was noted that the Fund balance will grow to approximately $213,000 by the end of 2017 if all goes as projected. Mr. Sutherland and Ms. Boes reviewed the programs and partnerships that are available at the YMCA and Community Center. Ms. Bees stated the YMCA's Annual Giving Program has given back to the community the following: 2013-2016 Annual Giving Program $1,012, 349 back to the community the last 4 years. 2016 Membership & Program Assistance $278,111 back to the community. © Andover City Council Workshop Meeting Minutes —May 23, 2017 Page 3 Ms. Boes indicated the YMCA reached an all time high facility access in January of 2017 that was 60,000 in one month and the 2016 facility access was 570,000 visits, also an all time high. Mr. Kellogg talked about job creation. He noted they have strong job creation, and he stated the YMCA is in the top ten within their community as being a top employer. The balance of staff, City Council, Commission to find and perform what it is they do within the facility and to ensure they are fiscally prudent and getting in social venues at the same time. He stated they heard some great stories tonight and he thought they were very compelling stories. He stated Councilmember Knight has been a great advocate for the community's seniors. They have a couple challenges which includes space. The prime space is valuable. He noted what they want to do when they look forward to 2027, investment within the community of being proactive rather than reactive. Mr. Howard stated he has been in the City for over forty years and over the years they have looked at the direction of the community and what they would like to see happening in the future. He stated they do not have starter homes, they have professional houses and people expect to come into the community with some assets for their family. He indicated he took a lot in from the speakers today. He sees more kids coming into the community because of the housing stock. He considered them to be a stable, if not a growing community. He took away a Qlot of positives on the child development and he wonders why they do not stay open an extra couple of hours. He does not feel they are doing enough for the elderly and kids in the community. He thought it will be a challenge on how they are going to service that. He thought a lot of it is pay to play. He would rather spend more money on community services versus more officers in the City. Ms. Boes stated they really focus on youth choice at the Community Center and YMCA. There are many choices that the kids can pick what they want to do every day and spend time with their friends. The more they try to structure it the more it feels too much for the kids. Make sure the area and building is a safe area for them. Councilmember Holthus stated the Public Works facility needs to change because it is not a safe area to work. She understood that the Community Center needs more space as well but she thought the Public Works facility needs their immediate attention. She would love to see a cool teen center for the youth to keep them out of trouble. She would like to see the Public Works facility and Community Center facility worked on simultaneously. Councilmember Goodrich stated there are a lot of things that need to be updated and added to and he wants to add things that everyone will benefit from. The Public Works facility serves everyone in the City. He needs to see the proposed budget and plan to be a good steward of the community money. QMayor Trude stated she did not think the Council was faced with choosing one project over another. Once budgets are set for each, it will important to prioritize what goes in each building to ensure both projects can move ahead within their budgets. She asked staff to confirm if it is ® Andover City Council Workshop Meeting Minutes —May 23, 2017 Page 4 cheaper to combine projects. Mr. Dickinson stated there are efficiencies in financing if one bond is issued rather than two and mass site grading is cheaper if bid only once. Mayor Trude reviewed the history of the high school and the City providing facilities for various youth sports that had previously been provided in other cities. She noted the Council had never before decided to not support the growth of a youth sport or chosen one sport as acceptable and another as not. Mayor Trude continued it was important to continue to provide more playfields and hockey rinks as the population continues to grow, all in order to keep kids busy, healthy and teach them important life skills. Councilmember Bukkila stated they have not had discussion since a year ago and they do not have any additional data. She indicated she needs information and without seeing that she is not willing to speculate. She wants to make sure the Public Works facility is first on the list of improvements because of the safety factor and then she would be willing to look at other improvements. Councilmember Knight thought they had to pay attention to the demographics, median age is 36. They have been a young City and very professional residents. Those are important things to consider when making decisions. © Mr. Dickinson recapped discussion and future development of the City Campus. He stated we budget conservatively and operations seeing positive variances in the past few years. That will not always happen, he stressed the need to utilize trend analysis in making decisions and that the residents of Andover are sensitive to tax increases. Mr. Dickinson stated the land purchase to expand the City Campus would be complete December of 2018. Mr. Jeremy Coe, Andover Hockey Association, thought their goals were the same as everyone else's. They are to the point of not being able to find additional ice time at other facilities so now they must start to consider cutting kids and that is not something they want to do. If they keep it the same, they will die so they need to grow. This is their community and they want to grow it. The City has land and everything they need but we have to get to the point of facility expansion in order to grow. RECESS The City Council recessed at 8:00 p.m. to move to the City Hall Conference Room for the duration of the meeting. RECONVENE The City Council reconvened at 8:16 p.m. at the City Hall Conference Room. © CITY HALL CONFERENCE ROOM ® Andover City Council Workshop Meeting Minutes — May 23, 2017 Page 5 RURAL RESERVE ZONING CODE UPDATE DISCUSSION Mr. Janish updated the Council on the Zoning Text Amendment for the Rural Reserve area. He reviewed the discussion of the Planning and Zoning Commission. Mayor Trude stated regarding Item J1 for when lot splits result in less than 10 acres, if the Council decided to deny or allow, whatever the action, they need a reason to. She wondered what would happen if the property could not develop in the future. Mr. Janish stated if that were to happen then they would go back and remove the development agreement that was put in place from the property. Councilmember Bukkila asked how the development agreement is documented. Mr. Dickinson stated it is recorded against the properties that are involved in the transaction. He stated the City would have a checklist item on a lot split and plat applications, it would be an item on the review list, they would have to update all their spreadsheets to track this and it would need to be updated through the review process. Councilmember Holthus asked if this can be recorded through the property ID. Mr. Dickinson stated at the County level they can but at the City they have their own recording processes and ® can have copies of the documents at the City but the true legal level of identifying what the title restrictions are on the property goes to the County. Having something recorded at the County is more secure. Met Council has indicated it is acceptable to have it kept at the City but it does provide a bourdon to the City and anyone who is looking at the property to make the check to the City to make sure that the information is correct. This also provides a bourdon to the property owner that was impacted that they should identify that as a disclosure when they sell their property. He thought there were some checks and balances out there, all can work but it is a matter of where the Council finds their level of comfort. Mayor Trude asked when the triggers would disappear. What would happen if a property owner did not want to develop when the rest of the Rural Reserve was being developed. Mr. Janish stated technically the City would have an option, condemnation although not generally preferred would be a potential there. These triggers can be modified. Mayor Trude stated the Met Council designed something that holds back more homes unless there is sewer pipe there, the City cares about orderly development, not necessarily what the Met Council wants, which is holding people back from developing. Councilmember Bukkila asked with the development agreement, the large parcel would be the only one that would have the restriction and not the developed area. Mr. Dickinson stated that is correct, relative to the development agreement. He noted house placement on the new lot would be important as well. © Councilmember Holthus asked if the thirty acres in scenario four could be split without a second access. Mr. Janish stated there needed to be the three hundred feet along a public roadway and in this scenario, they would because there is 660 feet available so they could technically put 2 more © Andover City Council Workshop Meeting Minutes — May 23, 2017 Page 6 units on the thirty acres. Mayor Trude asked if the Planning and Zoning Commission covered the City concerns. Mr. Janish indicated they did. The City can put triggers in there to slow down development until the area is ready. Mayor Trude asked if tracking amounts to a checklist only. Mr. Janish stated as part of the review process of the split they would track the numbers through a spreadsheet and other means. The Council reviewed different scenarios where a development agreement would be needed. Councilmember Goodrich indicated he is leaning towards the tracking option although that may create some work for staff that is doable. He thought this was the least restrictive and would still have triggers to bring decisions back to the Council. Councilmember Holthus asked if the tracking option would be recorded with the County. Mr. Dickinson indicated it would not. He stated the property owner would have the bourdon of disclosure if there is a sale transaction. The other part of this is title companies do a lot more verification now than in the past. Mayor Trude asked if tracking only consisted of a checklist. Mr. Janish stated they would still go through the whole process but instead of creating a development agreement they would track the numbers through a spreadsheet. Mayor Trude asked why the Planning and Zoning Commission did not like the tracking option. Mr. Janish stated the person making the motion liked the language of Item J1 which involves the involvement of the Council and public hearing process. The Council agreed that if there is a split that was permissible before this then it should not be included in the new process. Mayor Trude stated she is not sure if they should require a sketch plan because she did not want someone to go through all the cost to build a couple houses on ten acres. She heard developers say that a sketch plan costs as much as a preliminary plat. Mr. Dickinson stated it can. Mr. Berkowitz stated a sketch plan, in a lot of cases is a big deal because it does direct the preliminary plat. He did not think there was a benefit to having a sketch plan done. Mayor Trude stated the Council needed to decide if they should go with the tracking or development agreement. The Planning and Zoning Commission liked the idea of a development agreement because they can capture the "what ifs" the City might be worried about. Mayor Trude stated she hates to put a lot of weight on staff and at this point she would like to support the Planning and Zoning Commission recommendation and then when it is a piece on the edge the development agreement is pretty simple and the City does not have a lot of worries. © Andover City Council Workshop Meeting Minutes —May 23, 2017 Page 7 When it is close to Andover High School and where Veterans Memorial Boulevard is going to go through she indicated she is a little more concerned. Councilmember Holthus stated she is in favor of what the Planning and Zoning Commission recommended as well. Councilmember Knight agreed. Councilmember Holthus thought the sketch plan would be up to the applicant. Mr. Lee Packer thought they had four options and it sounded like option four was the only option with any kind of restriction on it. He thought they all preferred the tracking option with the . checklist because it is less restrictive for them to build. He stated with the administrative lot split, he wanted to know if some language could be put in that indicated options 1-3 states they don't need any restrictions and go through the administrative lot split process. There was further discussion about the four options and what each one involved Mr. Janish stated option one is the only option allowed in the City today without a Comprehensive Plan Amendment. To go through the public hearing process the way it is currently written would include all four options. What he heard the Council say is they want to ® remove option one so they do not go through the public hearing process. As part of the Comprehensive Plan Amendment, options 2-4 they would go through the public hearing process. Mr. Janish reviewed with the Council what is going forward to the Met Council in June. He noted it is not related to their zoning text. Their zoning text is what the City decides it to be. What they are asking the Met Council permission for is to do options 1-3 and to allow some sort of tools to do option 4. Tools that are decided are up to the City, the process for the splitting are up to the City. Mr. Janish stated if they exclude option one from the public hearing process does the Council still want it to go through the Planning and Zoning Commission and City Council. Councilmember Holthus stated if it does not go through the public hearing process then it does not need to go through the Planning and Zoning Commission. Mr. Dickinson indicated that is correct. Councilmember Holthus thought it could go directly to the City Council. Mr. Janish stated they can make the splitting process not a public hearing process, it could just be an item on the agenda and individuals would not receive notice. Councilmember Holthus stated she did not like that the public would not be notified of what was going to happen next to them. Mr. Jake Packer, 3074 161" Avenue NW, stated they have already had four meetings for transparency so the public knows what is going on. Mr. Lee Packer stated anybody in the Rural Reserve would be a concern but anybody outside of the Rural Reserve don't currently have restrictions placed upon them that they already have. If they have five acres or more they can do an administrative lot split. © Mayor Trude stated the difference is the people outside of the Rural Reserve did not sign up to save their property for future development. Mr. Lee Packer stated they never chose to be in the ® Andover City Council Workshop Meeting Minutes — May 23, 2017 Page 8 Rural Reserve, they never wanted to do it and were not given an option. They were told this was going to happen and they had an option to oppose it and go to a formal process to oppose it but they were never told they had an option. He wished the City would quit saying they chose to be in it. That is what is so frustrating from their perspective. They already have restrictions placed upon them of the 2 lots and 20 acres and now they are going to have 4 lots and 10 acres so they are limited to what they can do with it and they are now putting additional restrictions for them to go down to five acres which makes no sense to him. If they build on five acres they will be preserving thirty acres. Mr. Jake Packer stated they originally wanted to build on only five acres, they are done with restrictions and are not going to do any restrictions. He stated Lee Packer is going to gift them the property needed to meet current requirements in order for them to build. He stated they have been going down the process for a year and they want to get the homes built this summer. Ms. Mary Harrell, 14955 Ivywood Street, stated she has been following this item and she wondered if this will impact the entire Rural Reserve. Councilmember Bukkila stated anyone with road access can build in the Rural Reserve or they would have to build a road. Ms. Harrell stated the road piece is the significant concern for her. She is concerned that the development of the Rural Reserve being orderly and planned well. She stated she is sympathetic to the Packers ® issue but the impact down the road for a lot of them is that there is so much unknown, especially with the Comprehensive Plan Amendment. Mr. Janish stated they could include language stating that if public infrastructure, such as a road is to be built, then that triggers the public hearing process. The Council liked that. Mr. Dickinson indicated this item would be before the Council for consideration on June 6th. DISCUSS PEDESTRIAN SIGNAL CROSSING1149THAVENUE NW & CROSSTOWN BLVD NW Mr. Berkowitz explained the City Council is requested to discuss the pedestrian signal crossing at 149th Avenue NW & Crosstown Boulevard NW. Mr. Berkowitz reviewed the staff report with the Council. Mr. Berkowitz recommended moving forward with the second bullet point in the staff report which is doing a preliminary study for $2,200 to take a look at it and see if the crossing does meet warrants. He noted the County does not think it will meet warrants. He suggests they get the study going right away before school is out. Mayor Trude thought they should do the whole study. Mr. Berkowitz stated the $2,200 for the preliminary study would go towards the $10,000 if they continue to move forward. Mayor Trude stated if staff gets the numbers they need then she thinks they should jump to step two so they don't have to come back for approval again. © Andover City Council Workshop Meeting Minutes — May 23, 2017 Page 9 Council concurred to move forward with the preliminary study and if needed Administration could move forward with the entire study. OTHER BUSINESS Mr. Berkowitz stated the couple that came to the Council meeting wanting the fence in the pond area have submitted a permit request to get a fence. He stated they will be denying the request and the residents will probably appeal it. He stated if they vary and allow this to happen there are another ten property owners that will come forward as well. REVIEW COMMUNITY VISION AND ORGANIZATIONAL GOALS & VALUES DOCUMENT Mr. Dickinson explained a strategic planning session was held with the City Council in 2015, with a final Council Community Vision and Organizational Goals and Values document approved by the City Council. The 2018 Budget Development guidelines adopted at the April 18th City Council meeting contain guidelines related to strategic planning and adherence to community goals and values. Council would like to renew but Mayor Trude thought they needed to review this when there is not so much on the agenda. APRIL 2017 BUDGET PROGRESS REPORTS Mr. Dickinson noted this item is for review by the Council and if there were questions to email him for clarification. APRIL 2017 CITY INVESTMENTS REVIEW Mr. Dickinson noted this item is for review by the Council and if there were questions to email him for clarification. OTHER TOPICS There were none. ADJOURNMENT Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 9:15 p.m. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.