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HomeMy WebLinkAboutWK - June 27, 2017ANL6 Y 61 O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINN ESO IA 5530 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, June 27, 2017 Council Chambers Call to Order — 6:00 p.m. 2. 2040 Comprehensive Plan Updates - Planning/Engineering (Planning & Zoning Commission will be attending) a. Transportation Plan Update b. Wastewater and Sewer Plan Update c. Water Resources Management Plan Update d. Water Supply Plan Update e. Parks and Open Space Plan Update 3. Discuss 2040 Comprehensive Plan Update - Planning © (Planning & Zoning Commission will be attending) He 4 • (763) 755-5100 4. Discuss/Review Stop Sign Petition Undercliff Street NW — Engineering 5. Discuss Emergency Operations — Fire 6. Discuss Lot Split Issues- Planning 7. 2018-2022 CIP Discussions -Administration 8. 2017 Budget Progress Reports -Administration 9. 2017 City Investments Review -Administration 10. Other Business 11. Adjournment H ANDOVER CITY COUNCIL WORKSHOP MEETING —JUNE 27, 2017 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, June 27, 2017, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Planning Commissioners present: Timothy Cleven, Scott Hudson, Bert Koehler IV, Kyle Nemeth, Steve Peterson, and Jeff Simms. Also present: City Administrator, Jim Dickinson Public Works Director/City Engineer, David Berkowitz Assistant Public Works Director, Todd Haas Community Development Director, Joe Janish City Planner, Stephanie Hanson Associate Planner, Dan Krumwiede Fire .Chief, Jerry Streich Commander Brian Podany, Anoka County Sherriff s Office 2040 COMPREHENSIVE PLAN UPDATES Mr. Berkowitz welcomed City Councilmembers and Planning and Zoning Commissioners to the joint meeting, adding this format allows City staff to provide planning updates to both groups at the same time. Mr. Berkowitz stated City staff have been gathering background information for the Comprehensive Plan, which is due to the Metropolitan Council in 2018. He -added the City Council's direction for the Transportation Plan was to base the update on the City's current plan, which was approved in 2009. He noted reviews by City staff have shown the Transportation Plan is a good document to follow. a. Transportation Plan Update Mr. Berkowitz added City staff hopes to identify hot spots - intersections or areas of concern - as © well as review potential roadway improvements and how the County roads system would be affected. He added Anoka County is reviewing transportation analysis zones to determine future improvements. He noted County representatives have asked what concerns the City has moving © Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 2 forward, and City staff identified Hanson Boulevard as a potential 4 -lane road north to 161" Avenue. Mr. Berkowitz stated other potential 4 -lane roadways are Round Lake Boulevard and 7a` Avenue. He added these three north/south corridors are critical for the City's economic growth and transportation system. He noted a railroad tracks overpass at Bunker Lake Boulevard was also discussed. Mr. Berkowitz stated Anoka County wants to give Crosstown Boulevard back to the City of Andover, but in its current condition, the City is not interested in taking that roadway. Mayor Trude stated Crosstown Boulevard and Andover Boulevard need to stay on the radar, in terms of capacity for turn lanes. Mr. Berkowitz stated City Administrator Jim Dickinson is part of the Highway 10 Corridor Coalition, and they have also been discussing plans for Highway 65, that could involve a hybrid freeway configuration. Mayor Trude asked when the Transportation Plan will be ready for public review and comment. Mr. Berkowitz stated the Transportation Plan draft is being prepared for review at an upcoming City Council meeting. He added plans are being made for additional public workshops. Mayor Trude asked whether the trails plan will be ready for review. Mr. Berkowitz confirmed this. He added the trails plan will go to the Planning and Zoning Commission for their review after Anoka County has provided their input. Councilmember Goodrich stated he has received comments from residents about conditions and maintenance on County Roads. Mr. Berkowitz stated that is a County funding issue, and Anoka County representatives have indicated they are trying to initiate more projects by seeking additional funding sources, other than Federal aid that are available to cities and counties. Commissioner Peterson asked what traffic areas of concerns will be addressed in the Transportation Plan, such as Crosstown Boulevard. Councilmember Holthus asked whether the County wants to turn back Crosstown Boulevard to the City to avoid paying for improvements, such as the proposed roundabout. Mr. Berkowitz stated City staff has reviewed hot spots with the County and identified them in the Transportation Plan, and funding was sought and rejected for the Crosstown Boulevard/Nightingale Street intersection. He added the County asked for the City's grant solicitation information on a proposed roundabout, but that is not moving forward. X © Andover City Council Workshop Meeting Minutes — June 27, 2017 Page 3 Mr. Berkowitz stated the City has indicated that any Crosstown Boulevard improvements are to be undertaken by the County. He added other potential County projects in addition to a proposed roundabout at Nightingale Street, are two pedestrian access underpasses. Commissioner Peterson stated pedestrian access and the trail system are important assets, and changes to the 2009 trails plan are necessary. Mr. Berkowitz stated trails adjacent to County roads have been identified for improvements. He added neighborhoods have expressed interest in new trails, although the trails system is currently very extensive. He noted it is important to identify any potential gaps, and to build the trail system from the center out. Commissioner Peterson stated there have been some nice enhancements to the trail system along Hanson Boulevard. Mayor Trude stated the City Council had indicated the trail should remain on the east side of Hanson Boulevard. Mr. Berkowitz stated there will be a continuous trail system on the east side of Hanson Boulevard through Andover, extending from Coon Rapids in the south up to 159th Avenue in Andover. He added the pedestrian underpass at Bunker Lake Boulevard provides a trail connection to Bunker Hills trails. © Commissioner Nemeth stated he has been in contact with Commissioner Scott Schulte of the Anoka County Board of Commissioners, regarding Round Lake Boulevard. He added a.5 -mile stretch of the 4 -lane roadway narrows to 2 lanes, which creates a bottleneck. He noted Commissioner Schulte, who is the County Board's Transportation Chairperson agreed to review it. Mr. Berkowitz stated the County has not put in for any regional solicitation for improving that section of roadway. Mayor Trude stated she has received questions from residents about a potential railroad tracks underpass. Commissioner Nemeth stated the Round Lake Boulevard bottleneck situation is a disappointment, because the roadway only narrows for'/2 mile, but causes major traffic back-ups. He added he understands it is an issue of funding, but he was hoping the County would be willing to help fix that. Commissioner Peterson asked whether the County has indicated where they intend to use funding generated from the sales tax dollars. Mr. Berkowitz stated they have also generated funds from the leased vehicle tax, but they have not identified where the funding will go. He added the City of Andover should lobby for the County to consider projects within Andover, such as Round Lake Boulevard, which is a viable project that could move forward without utilizing State funding. © Councilmember Holthus asked why Round Lake Boulevard was designed that way. Mr. Berkowitz stated different funding sources were used for the intersection improvements, and © Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 4 additional funding was not available to finish the project as there were other priorities at that time. Mayor Trude stated Crosstown Boulevard by Clocktower Commons, which is a City road has major back-ups during heavy traffic due to lack of right and left turn lanes. She added she has heard from residents that it is difficult to turn left onto Yellow Pine Street from Crosstown Boulevard. She noted Hanson Boulevard will be closing for construction, and many drivers will use Crosstown Boulevard. Mr. Berkowitz stated City staff is hoping that Hanson Boulevard will stay open during construction, as it is an important corridor. He added the intersection of Crosstown Boulevard and Bluebird Street will have to be addressed. Mayor Trude stated Clocktower Commons will continue to be developed, and activity will increase, so drivers will end up using Yellow Pine Street and other routes to get to Hanson Boulevard. She reiterated the need for turn lanes or bypass lanes. ® Commissioner Koehler stated he is concerned about traffic on Crosstown Boulevard at the Fire Station during heavy congestion. He added the entrance to the Fire Station could be completely blocked, and this will be a problem if emergency vehicles need to exit that parking lot quickly. He noted something should be done about that. Mr. Berkowitz stated there is an interim design for that area in the Transportation Plan, that would transition more of a free right turn, and could potentially be another roundabout candidate. Commissioner Koehler stated this area is also dangerous for pedestrians who get in the way of cars that are making a right-hand turn, because they cannot always see oncoming traffic on Crosstown Boulevard. He added the City has done a fantastic job on its streets. Councilmember Holthus stated she would like to see a pedestrian crosswalk of some kind at Crosstown Boulevard and Xeon Street, as it is an extremely unsafe intersection for pedestrians. Mr. Berkowitz stated that is not a controlled intersection, and there are challenges for adding a crosswalk when there are no controls. He added since it is a City road there is potential for a crossing signal there that may work. Commissioner Koehler stated regarding the Fire Station access left turns could be prohibited during certain times of the day like the high school. Mr. Berkowitz stated buses could turn there during school hours, but are now prohibited. He added the County had hoped to put a median at © that location. © Andover City Council Workshop Meeting Minutes—June 27, 2017 Page 5 Mayor Trude stated the viability of upgrading Andover Boulevard with turn lanes should be considered. b. Wastewater and Sewer Plan Update Mr. Berkowitz stated this item would be postponed to the end of the meeting if time permits. c. Water Resources Management Plan Update Mr. Berkowitz stated the City Council approved the City's current Water Resource Management Plan in June 2015. He added City staff uses this important document to plan for stormwater runoff design and flood control, and the City requires developers to follow the manual, which requires that all water must be treated before it discharges into lakes and rivers. Mr. Berkowitz stated Andover is a relatively new community, and the goal is to protect its infrastructure. He added there are no plans to update the Water Resource Management Plan. © d. Water Supply Plan Update Mr. Berkowitz stated the City's Water Supply Plan was submitted to the Minnesota Department of Natural Resources (MnDNR) in December 2016 for review and approval. He added the Plan provides water projections into 2040 and identifies areas for improvement, to ensure adequate water supply in the system to serve the City of Andover. He noted DNR approval should be granted within the next few months. Mayor Trude asked whether there has been any feedback on the monitoring of the well in Bunker Park. Mr. Berkowitz stated the DNR requested analysis of a well near Bunker Lake, to determine whether there is a correlation between the well and the municipal water system. He added City staff has determined that there is no correlation. Mr. Berkowitz stated the Water Supply Plan identifies potential water conservation efforts and irrigation system limits. He added City staff has partnered with Conserva Irrigation to improve irrigation systems. Councilmember Holthus stated there was concern expressed by residents at Fox Meadows about the water table. Mr. Berkowitz stated the City offered residents an opportunity to put a transducer in their wells during test pumping. Three of the four wells tested were in the upper © lying aquifer, so there was no impact. He added the fourth property was in the aquifer, and there was insignificant drawdown there. © Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 6 Commissioner Cleven asked whether sprinkler use is being limited. Mr. Berkowitz confirmed that Andover is limiting residents to odd/even days, and restrictions of no watering between 12:00 p.m. — 6:00 p.m. Commissioner Cleven stated some schools and parks have sprinklers going off in the late morning. Mr. Berkowitz stated the schools have their own irrigation wells, and some City parks are separate from the municipal water system. Commissioner Cleven stated the water pressure in his neighborhood has dropped over the years, possibly due to large housing developments to the north of his home. He asked whether the City's anticipated growth will affect the system's water pressure, and how that can be anticipated. Mr. Berkowitz stated there are many loops within the system that need to be addressed that will affect future water pressure. He added City staff plans to work with a water consultant to analyze pressures, and static tests can be conducted at hydrants. He noted the City has 2 water towers on different elevations, and only one connection to the City's southeast area. Commissioner Koehler asked whether there are any concerns regarding the quality of the City's © municipal water. Mr. Berkowitz stated the City of Andover won a national award for its use of fluoride. He added there are two peaking wells that are rarely used, but have higher than standard Federal allowable readings. Mr. Berkowitz stated there has been a recent decline in water consumption, as citizens are becoming more conscious of water conservation. He added numbers at the water treatment plant have drastically reduced. He noted, if Andover continues this trend, less future infrastructure may be necessary. Commissioner Nemeth asked whether there have been issues with watering soccer fields at Pine Hills Park. Mr. Berkowitz stated he has not heard of anything. e. Parks and Open Space Plan Update Mr. Haas reviewed the Parks and Open Space chapter of the City's Comprehensive Plan. He stated City staff plans to meet with the Park and Recreation Commission to review potential park improvements. Mayor Trude asked whether the City takes locations for new parks into consideration when working with developers, particularly in terms of available land that is within water and sewer areas. She asked about Prairie Knoll Park. Mr. Haas stated the Park and Recreation © Commission has indicated they are not interested in adding new parks, and Prairie Knoll Park will be reviewed by the City Council this winter. Q Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 7 Wastewater and Sewer Plan Update Mr. Berkowitz stated, in 2015, the City of Andover adopted the use of "Atlas 14" to analyze stormwater runoff, and to provide precipitation estimates. He added this provides data related to flood plain potential, developable area, and the City's sewer system. He noted Assistant City Engineer Jason Law has been working on gathering wastewater system information into one massive plan to determine required connections and impact downstream as well as identify new development strategies. Mr. Berkowitz stated, with regard to future developable area, the previous flood plain did not include the entire Rural Reserve area, which is approximately 900 acres and includes a flood plain that starts at South Coon Creek Drive. He added City staff is working with a stormwater mitigation consultant to gain a general understanding of the flood plan, flood way and flood fringe, and ways to identify them. Mayor Trude stated she saw 30 -foot -high piles of dirt along Prairie Road just north of the Coon Creek as part of the Catcher's Creek development that had extensive flood plain present. Mr. © Berkowitz stated upland area must be found to replace any wetland that has to be filled. Mr. Berkowitz stated City staff is reviewing areas that can be removed from the wastewater service area, which could lead to smaller rural lot sizes and lower impact on the City's infrastructure. Mr. Berkowitz stated affected homeowners will be consulted. Mayor Trude stated public hearings will be necessary. Commissioner Koehler asked whether final numbers would be available soon. Mr. Berkowitz confirmed it will be ready for public review by the end of the month. He added City staff were expecting to receive a draft today. Ms. Hanson stated the proposed draft Comprehensive Plan will need that to go back to the Metropolitan Council for review and comment. Commissioner Cleven asked if by removing a culvert the direction of water flow would change since there is a certain volume of water. He added the culvert serves a purpose to channel water out of an area. Mr. Berkowitz stated that is part of the analysis that was done, to determine backwater and downstream water amounts, and can lead into flood fringe potential. He added the culvert serves primarily as a bridge for vehicles, but there is also a headwater. Mayor Trude asked whether any members of the audience wished to address this issue. Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 8 Al Lancette, 13880 Woodbine Street, stated his road was resurfaced and now all the tar is starting to show through. Mr. Berkowitz stated that is the sealcoat. Mayor Trude asked Mr. Lancette to leave his phone number so Mr. Berkowitz could call him. Mayor Trude thanked City staff for providing this draft overview. She added any residents with specific questions or concerns should contact City staff. Commissioner Peterson asked whether there is general demand for lots smaller than 2 -acres in size. Mayor Trude stated she heard that Ham Lake lowered the lot size requirement to one acre, and then changed to large lots, she would be interested to know their observations. Councilmember Holthus stated she would like to know the total number of available lots. Mayor Trude stated if a smaller area were to be made available by a developer for Rural Reserve development, City staff could provide options for development for the Council to consider, and © how to tie it in the present community. DISCUSS 2040 COMPREHENSIVE PLAN UPDATE Mr. Janish stated development of certain properties within the City have run into complications, and City staff is exploring options regarding funding of infrastructure. He asked the City Council to consider whether there is interest in converting the minimum lot size to something other than 2.5 acres, which would provide more flexibility when working with developers. Mr. Janish stated independent water supply for lots and developments is an important issue, and he requested the City Council's feedback. He added it is an economic development tool to have City water available, but it is not always feasible. Councilmember Bukkila stated minimum lot size of 1.5 acres would be preferable to 1 acre, so that would become the acceptable standard. Mr. Janish stated lacre lots have been approved by PUD. He added Ham Lake is moving forward with 1 acre lots. He noted the State requires 2 Type 1 sites when looking at installing a septic system, separation from wells is important. Mayor Trude stated she would like to see smaller road footprints for rural developments. Councilmember Knight stated growth is inevitable, and the City should allow residents to do what they want with their property whenever possible. He added, however, smaller lot sizes will lead to transportation issues as well as the need for increased City services. Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 9 Councilmember Holthus stated she feels better about 1 acre lots in areas that are not already developed. She added it would look odd to put a new one acre property in an established neighborhood. Ms. Hanson stated there could be a transition buffer zone between the 2.5 acre lots and smaller lots. Commissioner Koehler stated it is important not to destroy the aesthetic of a neighborhood. He added residents have a reasonable expectation that their neighborhood will stay the same, and a buffer zone makes sense. He asked how many lots are projected for future development, based on current zoning, and how that would change if the zoning changed. Mr. Janish stated, regarding 1 -acre lots, City staff could look at transportation issues, ground water mitigation, and a potential transition buffer zone, and report back to the City Council and Planning and Zoning Commission. Mayor Trude stated many residents have said that they want more industrial/commercial use. © Mr. Janish stated higher density residential would be an impact, and sewer lines might not always be feasible. Councilmember Holthus asked how much development would need to take place to make that feasible. Mr. Janish stated the Atlas 14 data is making it difficult to determine how many units would be available to make a sewer pipe financially feasible. Councilmember Bukkila asked whether it is worth the cost and effort or if the goal is to bring in more commercial/industrial capacity. She asked whether the transportation system could handle it. Mr. Dickinson stated to get the same number of units in the Rural Reserve taking into consideration Atlas 14, may require higher densities on developable land. He asked if the group would support higher densities. Mayor Trude stated the City Council has been committed to maintaining the rural aspects of Andover. She added people are willing to drive a little further because of the lot sizes and rural nature of the community. She expressed concern that smaller lot sizes would change the nature of the City and its residents. Mr. Dickinson stated the Comprehensive Plan will guide land use, and any potential proposals that meet the land use will have to be reviewed. Councilmember Bukkila stated she is hesitant to go below 2.5 acres, but there is a need to potentially support the system that is in place, as well as prepare for future growth. © Councilmember Knight stated he would not support too much density, although it is important to bring customers to the City's businesses, and attract more businesses. Andover City Council Workshop Meeting Minutes—June 27, 2017 Page 10 Commissioner Koehler stated he echoes everyone's comments, but wanted to stress that high density does not necessarily mean more crime. He added the most comments he has heard is that the City Council and Commissioners need more information to make smart decisions. He noted most people want to stay away from urban growth, but the City's infrastructure would not support that anyway. Commissioner Nemeth stated the resounding theme is that the cart is being put before the horse. He added more information, statistics and analysis are necessary. He asked about other utilities, such as Centerpoint Energy and Connexus, and whether they can accommodate potential future growth. Commissioner Peterson stated the rural nature and natural areas of Andover can be maintained even with a little higher density. He stressed the importance of preserving the natural landscape of the City of Andover. Mayor Trude asked whether there were any audience members who wished to speak. © An audience member stated most of the City's lots could not be divided into 2.5 acres due to locations of septic systems. He added it is possible to get up to 8 units per acre without having a high rise, and still support the infrastructure. Mr. Dickinson indicated staff will bring forward examples of developments to demonstrate the corresponding density per acre. Commissioner Nemeth stated he agrees with Commissioner Peterson that demand and lot size will drive the Comprehensive Plan going forward. He added he has spoken with residents at Fun Fest, and there is a lot of interest in larger lot sizes. Mayor Trude stated she has gotten those calls too. Commissioner Nemeth stated he would support 1.5 -acre minimum lot size as recommended by Councilmember Bukkila. Mayor Trude thanked the Planning and Zoning Commissioners for attending the joint work meeting. The Planning and Zoning Commissioners left the meeting at 8:00 p.m. RECESS AND RECONVENE Mayor Trude recessed the City Council workshop at 8:00 p.m. The City Council reconvened at © 8:05 p.m. © Andover City Council Workshop Meeting Minutes—June 27, 2017 Page 11 DISCUSS /REVIEW STOP SIGN PETITION UNDER CLIFF STREET NW Mr. Berkowitz stated a neighborhood petition was received from residents to re -install stop signs at 1381h Lane at Underclift Street and 140th Avenue at Underclift Street. He added 170 signatures were obtained from 109 households. He noted the City of Andover follows the Minnesota Manual of Uniform Traffic Control Devices (MUTCD), which provides consistent rules and regulations for appropriate signage, and these two stop signs were removed in 2016 as they did not meet MUTCD criteria. Mr. Berkowitz stated letters were sent in June 2016 to residents within 300 feet of the intersections, and Councilmembers were contacted by residents. He added the City Council visited the intersection on a bus tour, and in November 2016, voted to remove the signs by November 21, 2016. Mr. Berkowitz stated the MUTCD Manual is used consistently within the City of Andover for decisions related to traffic signage, and liability is a concern. Mary Froberg, 3788 — 139th Lane, stated she lives near one of the intersections, and organized the petition. She added residents on Woodbine Street overwhelmingly supported the petition. She added there was an accident after the signs were taken out, as a driver was expecting to see a sign there. Rick Kielty, 3689 - 138' Lane, stated many residents have been parking on Underclift Street to slow traffic speeds. He added Underclift Street has become a cut -through route for drivers wanting to avoid Round Lake Boulevard and Bunker Lake Boulevard. Ms. Froberg stated residents are worried about high traffic speeds, and there are many children in the neighborhood. She added the stop signs were put there to make the neighborhood safer. Commander Brian Podany, Anoka County Sheriff's Office, stated, regarding the 2 crashes that have occurred since the signs were removed, one crash was caused when a driver turned onto Underclift Street and did not see an oncoming car and the other crash had a fatality, and it was alcohol-related. Mr. Kielty stated, in his opinion, the fatal accident would not have happened if the stop signs were still there, because the driver would not have been able to accelerate as quickly. Commander Podany stated the speed radar trailer has been used at this location due to speed complaints, and the most recent time period was May14-18, 2017. He added the speed limit is 30 mph. He noted an average daily vehicle count of 1,493 with the majority of vehicles in the 26-30 mph range. © Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 12 Mr. Kielty stated a lot of vehicles were going by, and the speed trailer was not lighting up. He added he loved having it in the neighborhood. Commander Podany stated the trailer was moved around because there was concern that it was not picking up speeds. He confirmed that the speed sign indicator can have a calming effect. Mr. Kielty stated he believes removing the stop signs on Underclift Street has made the neighborhood less safe. Kori Kielty, 3689 138th Lane, stated there are often cars parked on Underclift Street that make it difficult to see oncoming traffic. She added she does not feel safe walking to the park anymore. Al Lancette, 13880 Woodbine Street, stated he has lived in his house for 31 years, and the stop signs were there for a reason. He added the cars coming up Underclift Street have nothing to slow them down now, so they accelerate to get as much speed as they can. Mr. Kielty asked what was the time of day when the City Council visited the neighborhood on their bus tour. Mr. Berkowitz stated it was around 5:30-6:00 p.m., and they stayed for about 10 minutes. He added he also went to the neighborhood that day between 3:30-4:00 p.m. to observe traffic with Councilmember Bukkila. Mr. Berkowitz stated they visited the intersection of 1401h Avenue and Underclift Street, and not one car came to a complete stop. He added stop signs can give a false sense of security, if drivers use an intersection often and never see another vehicle. Councilmember Bukkila stated this is a driver behavior issue, and it's very unfortunate. She added the City, like all other cities, must follow a set of rules and procedures that will determine which precedents to take. She added a measure of consistency is required to prevent liability issues for the City. She noted she did not see anything in this neighborhood that would warrant stop signs, so it is important to use the manual for consistency. Councilmember Holthus stated she has driven on Underclift Street for many years, and it doesn't seem right without the stop signs. She added she believes people stopped at the stop signs. Mr. Berkowitz stated the City Council could direct City staff to do another traffic study on Underclift Street. He added usually the speeders are residents of the neighborhood. Mr. Kielty asked whether the signs will be put back. Mayor Trude stated this is the first such discussion the City Council has had, and whatever is decided will affect the whole City. She © added whatever is done here will set a precedent for other neighborhoods with signed intersections. © Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 13 Councilmember Goodrich stated he is a retired law enforcement officer, and he agrees it is generally residents of the neighborhood who are the violators. He added it is an assumption that stop signs will make things safe, and numerous research initiatives have proven otherwise. He noted the City Council must make a decision based on data, taking everything into consideration, and what the outcome will mean for the City as a whole. Chief Streich stated Mr. Kielty has indicated he believes Underclift Street has become a cut - through street for traffic trying to avoid the main roads. He added it would be helpful to do more research, and provide justification and data to come up with a different solution. Commander Podany stated traffic counts taken in this location were consistent both before and after the stop signs were removed. He added the claim that this has become a cut -through route is not consistent with this data, as the volume of traffic would have changed. Mayor Trude thanked the residents who came to the meeting. She stated the City Council would not make a decision tonight, but more information and data would be collected and the MUTCD Manual guidelines would be used for purposes of consistency and liability. Mr. Kielty asked when a decision would be made. Mr. Dickinson stated further data would be collected and analyzed, and this matter would probably be ready for further review by the second Council meeting in August. He added it would be unwise to move forward with a course of action to the City Council without substantiation. Councilmember Holthus stated, even though it goes against the data, she cannot imagine Underclift Street without the two stop signs. She added she does not believe it is a safe situation, and she supports whatever action is necessary to make it a safe situation. Ms. Froberg stated she would ensure that every resident who signed the petition has the Non - Emergency dispatch phone number, and make sure that they are reporting any incidents of speeding on Underclift Street. Mr. Kielty asked whether City staff can provide data related to accidents and citations on Underclift Street during the last 20 years, or at least when the signs were still there. Commander Podany stated that could possibly be done. DISCUSS EMERGENCY OPERATIONS Fire Chief Streich reviewed the proposed adoption of a new "All Hazard" emergency operations © plan for the City of Andover. He added the plan is designed to give City staff a set of procedures for when disaster strikes within the community, and to minimize risk whenever possible. ® Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 14 Chief Streich stated the upper level of Fire Station 1 is being converted into the Emergency Operations Center for the City. He added the use of this location will ensure continuity of government operations. Chief Streich will provide copies of the draft plan for the City Council's review and consideration. He added the plan is required by State Statute to have City Council approval and signatures. Mr. Dickinson stated public safety is generally the first concern in an emergency situation. He added, if such a situation occurs, the City Councilmembers can expect a phone call from him. He added the phone call will indicate that either he has important information or he requires the City Council's presence. He noted the City has not had an emergency declaration since 2007. Chief Streich stated the Plan will be implemented in the case of a natural disaster or explosion, but also in case of an emergency like the City of Blaine's recent water loss. DISCUSS LOT SPLIT ISSUES Mr. Janish reported staff was approached by an individual interested in acquiring a portion of 16659 Eldorado Street NW, which is currently zoned R-1 Single Family -Rural. Deeded acreage for the parcel is 10.21 acres. He explained the potential owner has proposed to split the property roughly in half to create approximately two 5 -acre parcels. It was noted that in the R-1 district, the minimum lot size is 2.5 acres. Mr. Janish stated as the property exists today, several items, one being street frontage, do not meet City requirements. Because of this, staff is looking for direction from the City Council relating to the following questions: 1. Temporary or permanent cul-de-sac; 2. Would 166h Avenue be constructed to City standards; if not, what standards; 3. Who would pay for the roadway construction; and, 4. Would an easement or right-of-way be required for future extension of the roadway. Mayor Trude requested clarification regarding a small section on the south edge of the property. Mr. Janish stated that is showing up on the plat as a right-of-way, or unimproved roadway which could be improved to City standards in the case of a lot split or cul-de-sac. Mr. Berkowitz stated the City could consider allowing a gravel road, but that has not been done for at least 20 years. Mr. Janish stated a potential roadway has identified off 166th Avenue, near an adjacent property with steeper slopes and a wetland area. He added if this were to be a permanent cul-de-sac, there would be potential for future development of adjacent property. He noted City staff is looking for guidance and direction regarding a permanent or temporary cul-de-sac; what standards would © Andover City Council Workshop Meeting Minutes — June 27, 2017 Page 15 apply; who would pay for the roadway; would an easement or right-of-way be required for future development and extension of the roadway. Mr. Janish stated acreage of adjacent properties has been identified, and not many of the lots would have the potential to be split in the future. He added this parcel is proposed to be split into two 5 -acre lots, with potential for further division. Mayor Trude asked whether a plat was submitted. Mr. Berkowitz stated there was a temporary cul-de-sac sign on 168th Avenue, so there must have been a plat at one time. Councilmember Knight asked whether 166th Avenue is drivable. Mr. Janish confirmed that it appears to be more of a driveway. Mayor Trude asked whether anyone has talked to the owner of 16601 Eldorado Street, as his driveway might be a road. An audience member stated the home is a rental property. Mr. Janish stated the plat was done in 2000. © Councilmember Bukkila asked whether a road easement could be done if the home were to be facing the correct way. Mr. Janish stated that depends upon current codes, and this is not a typical City lot with roadway. He added this is an unimproved roadway with insufficient frontage. He noted, historically, when a cul-de-sac is built, an easement is granted to the City and then the parcel can be split. Mayor Trude stated she is concerned about this happening in the Rural Reserve area if it can happen here. Mr. Berowitz stated that is a different zoning district. Councilmember Bukkila stated this is already a subdivision, and there may be unique lot splits but there cannot be more frontage on Eldorado Street. She asked how many lots would be created if the road were to go north and meet up with 168th Avenue. Mr. Janish stated City staff did not look at that because it could be a PUD. Councilmember Bukkila stated she would support 2.5 acre lots to keep it from getting complex. Mr. Berkowitz stated a roadway easement would work because it would encompass the 2.5 acres. He asked who would pay for the roadway easement. Councilmember Bukkila stated escrow might be an option, and the land to the north of this property will potentially be developed. Mr. Berkowitz agreed, adding some other kind of agreement might be a possibility. He added the owner would have to build the road if this were a standalone development, and since it would be a local street, it would be outside of the Transportation Plan. He noted the City's policy has always been that the next property must be Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 16 accessible so it can be developed, and there are endless possibilities if there is a roadway connection. Councilmember Knight asked whether it would be in the owner's best interest to get a roadway easement, in terms of value. Mr. Berkowitz stated the value of the lot would be the cost of the road. Mayor Trude stated this does not sound like a new plat or development. Mr. Janish agreed, adding it is necessary to analyze whether requirements are met, and since they are not met other questions are being triggered. Councilmember Bukkila stated there must be the potential for the street to go all the way through to meet other needs. Mr. Berkowitz added road improvements are not necessary right now, but there is the potential to further subdivide land to continue that road through some day. Mayor Trude stated the turkey farm has enough land to handle their own traffic. Councilmember Holthus stated she is concerned that 1661h Avenue will have two houses. She added she is not concerned about making the roadway connection to the north as there is wetland there. Councilmember Bukkila stated there will need to be improvements, but it is important to figure out how to make the development go through. She added 1661h Avenue would not be a permanent cul-de-sac. Mr. Janish stated a variance would be required. 2018-2022 CIP DISCUSSIONS Mr. Dickinson stated this item is information and there will be fixture discussion. 2017 BUDGET PROGRESS REPORTS Mr. Dickinson stated this item is informational. 2017 CITY INVESTMENTS REVIEW Mr. Dickinson stated this item is informational. OTHER BUSINESS There was none. © ADJOURNMENT Motion by Goodrich, Seconded by Holthus, to adjourn. Motion carried unanimously. The Andover City Council Workshop Meeting Minutes —June 27, 2017 Page 17 meeting adjourned at 10:10 p.m. Respectfully submitted, Mary Mullen, Recording Secretary E