Loading...
HomeMy WebLinkAboutSeptember 7, 20171685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting September 7, 2017 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (7/20/17) 4. Agenda Approval 5. Consider Application for Scheduled Use of Recreational Facilities Application/Friday Family Flag Football 6. Update on Security Lighting/Prairie Knoll Park 7. Update on Rose Park Shelter/14-13 8. Discuss 2018-2022 Playground Equipment Replacement Plan 9. Outstanding Items 10. 11. Chair's Report 12.Adjournment PARKAND RECREATION COMMISSION MEETING — JULY 20, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on July 20, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl Commissioners Ted Butler, Angela Marinello, and Mark Miskowiec. Commissioners Absent: Commissioners John Angell and Dawn Perra Also Present: Assistant Public Works Director, Todd Haas Parks Maintenance Supervisor Jason Grode RESIDENT FDR UM None. APPROVAL OFMINUTES Motion by Marinello, seconded by Miskowiec, to approve the June 1, 2017 Park Commission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 2 -absent (Angell and Perra), 1 -present (Butler) vote. AGENDA APPROVAL Motion by Lindahl, seconded by Butler, to add item 9A Consider Lachinski Property Sketch Plan/Park Dedication Requirements. Motion carried on a 5 -ayes, 0 -nays, and 2 - absent (Angell and Perra) vote. CONSIDER 2017 TOURNAMENT APPLICATION/ANDOVER ATHLETIC ASSOCIATION Mr. Haas reviewed the Park and Recreation Commission is requested to consider the 2017 Tournament Application Form for the upcoming 2017 fall softball season as requested by the Andover Athletic Association. The application is for a two-day Fall State Fastpitch Tournament for September 23-24, 2017. The request is for: Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 2 September 23-24/AAA Fall State Fastpitch Toumament/Sunshine Park (Fields 1-6), City Hall Park Complex Field 97 and Eveland Fields (north, middle and south fields). Mr. Jason Strasser, AAA, stated there were two tournaments hosted this year. This is the fall state tournament and will be the last tournament in the season. There should be 32 teams participating. Motion by Lindahl, seconded by Marinello, to approve the 2017 Tournament Application Form for the upcoming 2017 fall softball season as requested by the Andover Athletic Association. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. CONSIDER 2017 FALL FOOTBALLIBASEBALL/SOFTBALL SCHEDULE Mr. Haas reviewed this item regarding approving the 2017 fall softball/basebalUfootball schedule. The applications received from the Andover Athletic Association (AAA), Andover Baseball Association (ABA) and the Andover Football Association (AFA) were provided for Commission review. Ms. Patti Murnane, President ABA was not able to be in attendance but she emailed staff and said she agreed with the schedule. Motion by Butler, seconded by Miskowiec, to approve the 2017 Fall Football/Baseball/Softball schedule as submitted. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. CONSIDER 2017 TOURNAMENT APPLICATION/ANDOVER FOOTBALL ASSOCIATION Mr. Haas reviewed this item regarding considering the 2017 Tournament Application Form for the upcoming 2017 fall football season as requested by the Andover Football Association. The application was provided for Commission review. The dates and fields being requested for the multi -day event are: August 26-27/AFA Youth Preview/Prairie Knoll Park (southeast, southwest and north fields), Sunshine Park (football fields 2, 3, and 4) and Sunshine Park (ball fields 1-4). Mr. Jason Strasser, AFA, stated the preview is a very heavily attended event. The intent is to have Sunshine Park as the main location as more teams can be hosted at the same time. There should be 40-50 teams with 17 being Andover teams. Motion by Marinello, seconded by Miskowiec, to approve the 2017 Tournament Application Form for the upcoming 2017 fall football season as requested by the Andover Football Association. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 3 CONSIDER 2017 FALL FOOTBALL/SOCCER/LACROSSE SCHED ULE Mr. Haas reviewed this item regarding approving the 2017 fall soccer/football/lacrosse schedule. The schedule was provided for Commission review. Mr. Haas noted a detailed practice and game schedule are required to be submitted to Mr. Haas, Parks Coordinator before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed. Lacrosse will not be requesting fields for the fall. Timber River Park has been offered for soccer but no response has been received. The number of football games at all fields being used is limited to 6 games per week per field. The days that have been identified are Tuesday's, Thursday's and Saturday's with the understanding that there will be some makeup games because of the weather or conditions of the fields. It is understood that both football and soccer associations evaluate when games should be postponed due to inclement weather and/or field conditions which may be too wet from previous rain events and/or if it is raining at the start of the game. Public Works Staff will monitor the condition of the fields throughout the season and will provide to the Commission an update at the end of the season to determine if any adjustments should be made for the 2018 football and/or soccer season. Motion by Butler, seconded by Lindahl, to approve the 2017 Fall soccer/football/lacrosse schedule as submitted. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. CONSIDER REQUEST FOR ADDITIONAL SECURITY LIGHTITRAIRIE KNOLL PARK Mr. Haas reviewed the Park and Recreation Commission is requested to consider a request from Mr. Gary Aus who is a resident that lives in the neighborhood, to provide an additional security light in the south parking lot at Prairie Knoll Park. A screenshot of where the existing security lights are located in the south parking lot at Prairie Knoll Park was provided for Commission review. Staff provided an aerial view of the south end of the park. Mr. Aus has indicated to the Anoka County Sheriffs Department and to City Staff that they would like to see another security light installed near the entrance at the west end of the south parking lot. The cost of the additional security light will range from $2500 to $5000 depending on where the electric service would come from. If the security light is recommended to be approved, the improvement would be funded from the 2017 miscellaneous fund which is funds from park dedication. Mr. Haas indicated the existing light is much closer to the trail than indicated on the map. The light bulbs will be changed to LED's in the existing lights. Mr. Gary Aus, described the problem. Two of the existing lights are not bright enough to light the southeast corner of the parking lot where there have been incidents occurring. Mr. Aus's neighbor has had a car keyed and he knows who did it. Mr. Aus's daughter is Regular Andover Park & Recreation Commission Meeting Minutes — July 20, 2017 Page 4 scared when cars are parked in the "dark spot" and does not like to go outside. If there is a light added Mr. Aus would be able to see what is going on and can alert the Sheriff. The Commission has supported Mr. Aus and Prairie Knoll Park in the past and if this light can be added it would be beneficial and would prevent some incidents. Commissioner Miskowiec asked about the existing light that is surrounded by trees and Mr. Aus stated in order to get that light to shed sufficient light the trees would need to be removed. If the light were higher it would emit more light. Mr. Aus stated the Sheriffs Department has been doing an excellent job and they are most likely uncomfortable approaching a car parked in the dark. Commissioner Lindahl asked Mr. Aus if his request is for an additional light and/or raising the existing light. Mr. Aus stated the additional light would work best. Mr. Haas stated the existing light is a standard decorative light and the higher it is the less light that shines on the pavement. Commissioner Butler asked if Mr. Aus has called the Sheriffs Department and Mr. Aus stated when he sees something suspicious he calls. Mr. Aus asked why the park has to be open until 11 p.m. as other parks are closed at 10 p.m. Commissioner Butler stated if the park is closed at 10 p.m. other residents may not tolerate a game running past 10 p.m. Commissioner Butler stated in the Sheriffs Department report which will be reviewed later on the agenda, there were no reports at Prairie Knoll Park. Chair Stenzel confirmed with staff the cost for a new light would be $2500 - $5000 depending on where the electric service would come from. Commissioner Miskowiec asked for the cost difference for LEDs and Mr. Haas stated he would need to research the cost. Commissioner Miskowiec asked staff to find out the replacement plan from Connexus and the cost difference. Mr. Haas will report back at the next information the results from his research. The neighborhood has an option to petition the City for street lights but the property owners would be responsible for the cost of installation. Mr. Aus stated an additional light would take care of the problems and increase safety. Commissioner Stenzel asked if the trees have been looked at that interfere with the lighting of the parking lot. Mr. Grode stated some tree trimming had been done earlier this year. Mr. Grode stated he will look and see if additional grooming can be done. CONSIDER LACHINSKI PROPERTY SKETCH PLANIPARK DEDICATION REQUIREMENTS Mr. Haas reviewed the Park and Recreation Commission is requested to review the proposed sketch plan and consider the park dedication requirements for the Lachinski Regular Andover Park & Recreation Commission Meeting Minutes —duly 20, 2017 Page 5 Property. A copy of the proposed sketch plan was provided for Commission review. This parcel was previously reviewed by the Commission back on September 5, 2013 and the recommendation was to accept cash in lieu of land. The reason the Commission is being presented this sketch plan is for a couple of reasons. First the property will be developed by a different developer and second is the property being considered now includes all the property that will be developed up to 16152 Avenue NW. Oakview Park is adjacent to the parcel on the west side that is being considered for development. By reconfirming the previous recommendation to accept cash in lieu of land will allow the developer to move forward with preparing the preliminary plat. Commissioner Miskowiec asked if next to Lot #6 is wetland and Mr. Haas indicated the wetland area on the drawing. Wetland delineation will need to be done by the developer. Mr. Haas showed a contour grading plan of the development. Motion by Miskowiec, seconded by Marinello, to reconfirm the park dedication requirements will be cash in lieu of land. Motion carried on a 5 -ayes, 0 -nays, and 2 - absent (Angell and Perra) vote. ANOKA COUNTYSHERIFF'SDEPARTMENT 2ND QUARTERLYREPORT The list of reports generated by the Anoka County Sheriffs Office regarding city park activity for the 2°a quarter was provided for Commission review. Commissioner Butler questioned if all reports were included in the report as it is very short for the summer months. UPDATE ON THE 2018 — 2022 PARK CAPITAL IMPROVEMENT PLAN SPREADSHEET/FINANCE DEPARTMENT The Project Commitment Listing Report, Balance Sheet and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2017 were provided for Commission review. Any questions should be referred to Finance Manager Lee Brezinka. Chair Stenzel suggested a master plan be done for Rose Park including the residents neighboring the park. A meeting with the residents should be held earlier rather than later before the Existing and Future Park Facilities Chart for the Zones is finalized. Mr. Haas suggested the meeting be held in September — October timeframe. UPDATE ON THE 2018 — 2022 PARK CAPITAL IMPROVEMENT PLAN SPREADSHEET Mr. Haas stated any questions should be referred to Finance Manager Lee Brezinka. Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 6 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items including Completed Projects, On -Going Projects, On -Hold Projects, and Other Items of Interest. Commissioner Butler reported the Community Center Commission met last week and the budget was reviewed for next year. The rental rates will be adjusted although they are already among the top 5% for ice rental. The open gym rate will also be increased slightly. Mr. Haas stated the gaga ball pit has been completed at Sunshine Park. He reviewed the outdoor pickle ball courts available within the City. No Commission meeting will be held at a park this year. Mr. Grode reviewed the Weekly Parks Maintenance Update since May 27, 2017. Commissioner Miskowiec asked if there was any storm damage within the City and Mr. Grode stated there has been some damage from the June 11, 2017 storm. CHAIR'S REPORT The Commissioners had nothing to report ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to adjourn the regular meeting at 7:55 p.m. Motion carried on a 5 -ayes, 0 -nays, and 2 -absent (Angell and Perra) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on July 20, 2017, at 7:55 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl Commissioners Ted Butler, Angela Marinello, and Mark Miskowiec. Commissioners Absent: Commissioners John Angell and Dawn Perra Others Present: Assistant Public Works Director Todd Haas Parks Maintenance Supervisor Jason Grode Regular Andover Park & Recreation Commission Meeting Minutes —July 20, 2017 Page 7 REVIEW UPDATED 2017 EXISTING AND FUTURE PARK FACILITIES CHART/ZONE D Mr. Grode reviewed the Zone D chart and noted the changes were indicated in red. The plan for playground structures is 20 years. For irrigation improvements, it may involve replacing the heads rather than replacing the entire systems. Playground structures, concrete border and woodchips are done at the same time. Staff will review all the Zones with the Finance Manager and will come before the Commission in September to review. Commissioner Miskowiec asked what the "*" means on the spreadsheet and Mr. Grode stated those are subject to change if a city campus development is done. Commissioner Lindahl asked on Wild Iris about the fence height and Mr. Haas stated that is the recommendation from the League of Minnesota Cities. Chair Stenzel suggested another column be added to include the year so the report can be sorted by date. Chair Stenzel reiterated the need for park maintenance fund going forward. A joint meeting with the Council will be held to review. Commissioner Miskowiec asked if insurance paid for arson damage at Shadowbrook and Mr. Haas stated it was covered after the $2500 deductible. There are no plans for Commission meetings in August. ADJOURNMENT OF WORKSHOP MEETING Motion by Lindahl, seconded by Butler, to adjourn the workshop meeting at 8:10 p.m. Motion carried on a 5 -ayes, 0 -nays, 0 -absent (Angell and Perra) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer j)'3 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider Application for Scheduled Use of Recreational Facilities/Friday Night Family Flag Football DATE: September 7, 2017 INTRODUCTION This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of Sunshine Park softball fields as requested by Robb Wetenkamp. DISCUSSION The group has been using Prairie Knoll Park or Sunshine Park soccer/football fields for the past few years on Friday nights. The first scheduled use of the fields is September 8, 2017 and would end on October 27, 2017 (subject to the weather). Staff recommends the applicant use Sunshine Park softball fields 1-4 for the fall season (Andover Football Association did not request the use of fields for Friday nights). Two fields would be used every Friday night and they will need to rotate the fields every week. The group is not associated with an organized athletic association. They will be using the field lights so there is a fee associated with the use of the field since both adults and youth will be using the field. The fee required for the use of 2 field lights is $640 for 8 weeks. A minimum charge of 2 hours per field per night was used to calculate the fee. In addition, the applicant will need to check out a light key and submit the required deposit. ACTION REQUIRED The Park and Recreation Commission is requested to consider approving the attached Application for Scheduled Use of Recreational Facilities for use of Sunshine Park softball fields 1-4 as requested by Robb Wetenkamp subject to paying the required fee of $640 for use of the two fields each Friday for 8 weeks. Respectfully submitted, Todd J. Haas Cc: Robb Wetenkamp, Friday Night Family Flag Football (copy sent by e-mail) Jason Strasser, Andover Football Association (copy sent by e-mail) Attachment: Application for Scheduled Use of Recreational Facilities ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Friday Night Family Football Association President Robb Wetenkamp Phone (Home) 763.434.5802 Print Name Phone (Work) 763.595.3185 �e6� Phone (Mobile) 763.286.6097 Association President (E-mail) rawetenkampCaD,gmail.com Signature (required) Date Address 2876 185th Lane NE City East Bethel State MN Zip 55092 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 30 - 40 Number of participants expected from Andover this year 6 Number of participants in program last year 40 Number of participants from Andover last year 6 Age brackets for participation 12-65 Number of game fields/rinks needed per week this year 2, per week, rotated fields last year Indicate season start and end dates Start - 9/8/2017. End — 10/27/2017 Time slot desired (list 2 choices) 1. Friday 7:30 — 9:30 2. Friday 8:00— 10:00 List specific fields/rinks being requested (refer to attached listing) 1. Sunshine Park 2. Prairie Knoll Park Number of practice fields/rinks needed per week this year. Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to attached listing) Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116115 fielduse.doc 2 AC I T Y 0 F NLfD 06 AVYE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works/City Engineerwo FROM: LLTodd J. Haas, Assistant Public Works Director SUBJECT: P. Consider Request for Additional Security Light/Prairie Knoll Park, Cont. DATE: September 7, 2017 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the idea of having an additional security light in the south parking lot at Prairie Knoll Park. DISCUSSION Attached for your review is an e-mail from Connexus Energy identifying the 3 lights. Light OL60078 was previously a 100W HPS Traditionaire but Connexus Energy could do a simple re- wire upgrade to make this a 150 W HPS fixture. Light OL62035 could be upgraded from a 100W HPS to a 150W HPS would take about an hour to complete with a 2 -man crew at about $200 per hour. Note: As indicated in the e-mail from Connexus Energy, the only time they upgrade from a traditionaire to LED is if they get knocked down or they are unable to repair. If the Commission is interested in upgrading lights from HPS Traditionaire to LED the cost is about $800 per fixture. The cost of the additional security light is estimated to be $3053.50 which includes the new pole and fixture as well. BUDGETIMPACT If any improvements to the security lights is recommended to be approved, the improvement would be funded from the 2017 miscellaneous fund which is funds from park dedication. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the idea of having an additional security light in the south parking lot (near west end at the driveway entrance) at Prairie Knoll Park. Respectfully submitted, Todd J. Haas Attachments: E-mail from Connexus Energy ✓ Cc: Gary Aus, Resident (copy hand delivered to his home) Todd Haas From: Hilary Frerich <Hilary. Frerich@connexusenergy.com > Sent: Monday, July 31, 2017 3:41 PM To: Todd Haas Subject: RE: Prairie Knoll Park Lights Hi Todd, We have been in touch about the lights at Prairie Knoll Park a few times over the last couple weeks. Below is summary of what Connexus has done so far along with a few other options and estimated pricing. Currently there are three lights at Prairie Knoll Park. • OL62035 —10OW HIPS Traditionaire • OL60077 —15OW HPS Traditionaire OL60078 —15OW HPS Traditionaire - this was previously a 10OW HPS Traditionaire but on 7/27 our crew was apse to ao a simple re -wire upgrade to make this a 15OW HPS fixture. OLOO78 (UU0* L p jrrAdPd 1-0 IS o V) • �. 2755G� QLN077 D-2 �30 kva OL62076� I I Typically we do preventative maintenance every 4 % to 5 years. This includes changing the bulb and photo eye and cleaning lenses as needed. I had a crew go out a couple weeks ago and change the bulbs and eyes. Then on 7/28, a crew went out to the park and trimmed some of the trees around the lights in hopes this would help illuminate the park. Additional options with estimated pricing - 1. OL62035 is still a 10OW HPS Traditionaire fixture. Our crew was not able to easily re -wire this fixture as it was a different version but we could change out the whole ballast to make it a 150W HPS. This would take the crew about an hour to complete. A two man crew and truck is about $200/hour. Keep in mind light OL62035 is in the trees so I'm not sure this would give you a significant more amount of light. The existing HPS Traditionaire fixtures could be upgraded to LED. Connexus isn't proactively changing decorative fixtures (such as the Traditionaire) to LED. The only time we upgrade them is if they get knocked down and/or we are unable to repair them. As the lights at Prairie Knoll Park are functioning as they should be we would not cover the cost. The charge to upgrade an HPS Traditionaire to LED is approximately $800 per fixture or a total $2,400. 3. To add an additional fourth Traditionaire fixture we would pull power from 01-60078. We would bill approximately 90' of lighting conductor and directional bore for the new light and pole. The cost is estimated to be $3053.50 which includes the new pole and fixture as well. Please let me know if you need anything else or have additional questions. Thank you! Hilary Frerich Outdoor Lighting Administrator I Connexus® Energy Phone/Fax: 763.323.2715 Hilary.Frerich@connexusenergy.com I www.connexusenergy.com ---your most powerful membership -- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Z Update on Rose Park Shelter/14-13 DATE: September 7, 2017 INTRODUCTION The item is an update regarding the Rose Park Shelter. DISCUSSION Attached is a memorandum from Todd Lindorff, City of Andover Facilities Maintenance Supervisor, regarding the condition and repairing of the existing shelter. Public Works staff will be removing the shelter over the next few months. Park and Recreation Commission will need to determine if you would like to replace the existing structure with the same size structure or go with a little larger structure. If the Commission will like to move forward with a new structure, it will be necessary to determine if the Verizon funds that are collected from the lease should be used to fund the new shelter or if park maintenance replacement funds should be used or a combination (shelter value and upgrade). Note: The Park and Recreation Commission has expressed interest in meeting with the neighborhood to discussed what other improvements should be considered for the park including the expansion of the existing playground equipment and maybe this would be a good time to discuss the replacement of the shelter. BUDGET IMPACT As mentioned above, the replacement of the existing structure could be funded by Verizon funds that are available and/or utilize the park maintenance funds that are allocated for replacement of park equipment. ACTION REQUIRED The Park and Recreation Commission is requested to determine if the shelter is to be replaced and if so what size would the Commission like to recommend and what fund source is to be utilized to purchase and construct the new shelter. Respectfully submitted, Todd J. Haas Attachments: Memo from Todd Lindorff (City of Andover) CNIDOVEA T Y O F 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV 8/03/2017 Todd, I recently went to Rose Park to look at making repairs to the picnic structure as you requested. I thought I could try to remove the corrugated roofing panels and bend them back in shape and reattach so daylight could not be seen through them. This was unsuccessful. The issue with this style of roof is that these pieces of metal corrugated roofing are 24' long and span 16' from the two structure supports where they are fastened. The roofing is installed in a way to allow that doesn't allow the proper shedding of water and snow load. Overtime the weight of snow and possibly kids climbing on the roof has caused the center of the roof to bow. In order to make repairs to this structure the entire roof should be removed, metal supports welded every 2' between the 16' span and to install new corrugated galvanized metal roofing installed so water and snow will shed off properly. It would be my recommendation to remove the whole structure and put up a new style that will last and be aesthetically pleasing for the years to come. Todd Lindorff Facilities Maintenance Supervisor City of dover �` . .. ..: ..... :: :: y. i _T '_„ i .. � ��... I '� .g � 9/ 'y. ��. G. .. .:rf _,-. � r .. 'r K:'%� � �. � `6_ 1 ' LL .. \ �^ai ND {AV: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: �vr David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Update on the 2018-2022 Park Playground Equipment Replacement Plan DATE: September 7, 2017 INTRODUCTION This item is regarding an update on the 2018-2022 CIP Park Playground Equipment Replacement Plan. DISCUSSION Attached is a copy of the proposed 2018-2022 CIP Park Playground Equipment Replacement Plan that has been submitted to the Finance Department. The Parks Maintenance Department has evaluated the older playground structures around the City and has determined the following structures be rebuilt in the next 5 years. Note: To keep up replacement of the equipment that should be done every 20 years, it will be necessary to replacement 2 structures each year. • 2018 — Pine Hills South Park and Purple Park (City Hall) • 2019 — Terrace Park and Strootman Park • 2020 — Hawkridge Park and Sunshine Park • 2021 — Hidden Creek North Park and Prairie Knoll Park • 2022 — Wild Iris Park and Tot Lot Park (138`h Avenue NW) The Park and Recreation Commission will need to have a discussion because of the Community Center/Public Works/City Campus expansion and determine what direction you would like to go with Purple Park (which is top priority from a staff's perspective) as how much the Commission wants to allocate towards the replacement of the playground equipment. As a reminder, the Parks Maintenance Department will continue to review the playground structures from year to year so the list may be modified as the condition of the structures change. BUDGET IMPACT As indicated on the attached sheet $50,000 is proposed to be allocated each year for the next 5 years. For quite a few years Public Works Parks Maintenance Department was making every effort to replace 2 structures a year but with the rising cost of equipment and supplies (concrete borders, wood chips, etc.) the number of playground rebuilds over the last couple years was reduced to 1 a year. To keep up with replacing of older/outdated equipment, additional funds will be needed if the City would like to replace 2 structures a year as $50,000 a year that is currently being budgeted will not be enough to replace 2 structures. ACTION REQUIRED The Park and Recreation Commission is requested to review the 5 Year Playground Equipment Replacement Plan and determine if any adjustments are to be made to the proposed replacement plan and how the Commission would like to proceed. Respectfully submitted, Todd J. Haas Attachments: Proposed 2018-2022 CIP Park Playground Equipment Replacement Plan Capital Plan City of Andover, MN 2018 thru 2022 Department Park & Rec - Operations Contact DPW / City Engineer Project q 18-45000-01 Type Improvement Useful Life 15-20 Years Project Name Replace/Repair Play Structures - Various Parks Category Park Improvements Priority 1 -High The parks listed are in need of replacing the existing playground equipment and repairing the fall zones to achieve ADA accessibility. The proposed playground equipment improvements/rebuilds are as follows: 2018 - Pine Hills South Park and Purple Park (City Hall) 2019 - Terrace Park and Strootman Park 2020 - Hawkridge Park and Sunshine Park 2021 - Hidden Creek North Park and Prairie Knoll Park 2022 - Wild Iris Park and Tot Lot Park (138th Avenue NW) Justification Old equipment no longer meets ADA requirements, such as entrapments, fall zones and handicap accessibility. Working to bring the parks up to meet all safety requirements. Expenditures 2018 2019 2020 2021 2022 Total Equipment 50,000 50,000 50,000 50,000 50,000 250,000 General Fund 50,000 50,000 50,000 50,000 50,000 250,000 Total 50,000 50,000 50,000 50,000 50,000 250,000 maintenance and will meet all safety requirements. Total 50,000 50,000 50,000 50,000 50,000 250,000 Funding Sources 2018 2019 2020 2021 2022 Total General Fund 50,000 50,000 50,000 50,000 50,000 250,000 Total 50,000 50,000 50,000 50,000 50,000 250,000 maintenance and will meet all safety requirements. Todd Haas From: Jason Grode Sent: Tuesday, August 29, 2017 7:25 AM To: Todd Haas Subject: Purple Park Playground Hi Todd, The Parks Department is strongly recommending to prioritize the replacement of the playground equipment located at Purple Park. Here are several reasons that this is our recommendation: (1) The Purple Park playground equipment was last installed in 1996 and 2001. It is one of our oldest playground structures that is still in use at one of our parks. It is overdue for replacement. (2) During safety inspections of this playground equipment, the number of repairs due to structural issues is continuing to increase each year. This is not only a safety issue, but repair costs keep increasing each year, too. (3) This is one of only a few City of Andover playgrounds that still has sand as a fall zone material. Most of our parks have been converted over to wood fiber material, which is better for fall zones and also helps reduce the incidents of ground wasp nests. (4) This playground needs to be updated to become ADA accessible and updated platform structures would accommodate this. (5) If needed, we could install a structure that could be easily relocated with minimal costs down the road. Let me know if you have any questions or need any additional information. Thanks, Jason Jason Grode Parks Maintenance Supervisor City of Andover, Public Works 763.767.5177 AKOVIR www.andovermn.gov NDOVE^ -9k, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director Tjkl- SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: September 7, 2017 Issues list as of 9/1/17 UPDATE OFANDOVER COMMUNITY CENTER AD VISOR Y BOARD — Commissioner Butler COMPLETED PROJECTS — • Nordeen's Park — Basketball court has been paved and the hoop has been installed. ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is in October. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism —Next quarterly report is in October. • Fox Meadows Park —The well has been completed and the fields have been seeded. Paving of the driveway and trails remain left to be completed. • Update on Existing and Future Park Facilities Chart — The final draft of all Zones (A -D) is scheduled for review at the September 21, 2017 Commission meeting. If there are no further major additions or deletions at that meeting, staff will schedule a joint meeting with the City Council so the Park and Recreation Commission can present the recommended proposed improvements to the park system. This Park Facilities Chart will be used to help calculate the park dedication fee that is collected from new developments. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Kelsey Round Lake Park -- Staff has received notice from the MNDNR grant (Outdoor Recreation Grant Program) that it was not selected as part of this round. Staff will resubmit again as part of the 2018 round. ASN Trail -- Staff has received from the MNDNR grant (Local Trail Connections Grant Program) that it was not selected as part of this round. Staff will resubmit again as part of the 2018 round. Eveland Field Fencing — Nothing new to report. Staff is waiting for a response from the Andover Athletic Association (AAA) and the Andover High School Fast Pitch Softball Head Coach and what needs to be done. As mentioned previously AAA and the Andover High School coach are interested in seeing the outfield fence relocated closer to home plate to meet the fast pitch standards so the players have an opportunity to hit homeruns. Note: The existing outfield fencing itself is in pretty poor condition in some sections and probably should be replaced if the outfield fence is to be relocated. Note: Staff recently had a conversation with AAA Board member and sounds like they would like to move forward yet this fall. • Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2017- Andover Blvd NW between Bluebird Street NW and Vale Street NW. The trail construction has begun and is anticipated to be completed within the next couple weeks. ❖ 2018- Crosstown Blvd NW between Bunker Lake Blvd NW and 1401h Avenue NW. Note: At this point it looks like there are some right of way issues that will need to be addressed delaying this project until 2018. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. Note: Staff has received approval from the City Council to apply for a MNDNR grant (Local Trail Connections Program). Application was submitted by the March 31, 2017 deadline. Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — Bunker Lake Boulevard NW is now open to traffic east of Hanson Boulevard NW to Jefferson Street NW in the City of Ham Lake. There is still a lot of work that needs to be completed (trails, 2" lift of asphalt, boulevard restoration, etc.) yet this fall. You can visit the following website for updates at http://www.anokacounty.us/1578/Construction-Weekly Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2018. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 7/15/17 • Completed full mow cycle of all parks, trails and preserves. • Completed full trash cycle. • Ball field grooming on all City fields. • Staff worked on Fun Fest cleanup. • Continue with summer fertilizer applications. Sprayed weeds in playground mulch areas. • Removed tree from trail in Hawkridge Park. • Completed request for plantings at Crooked Lake boat landing. • Continued edging hard surfaces in parks. • Setup Sunshine Park prior to AAA tournament. • Continue working on irrigation repairs and Fox Meadows installation. 7/29/17 • Completed full mow cycle of all parks and preserves. • Completed trash service in all parks and trails. • Ballfield grooming all City fields. • Sprayed weeds in playground mulch areas, hard surfaces and tree rings. • Swept all park parking lot areas. • Completed re -painting all pickle ball and basketball courts. • Setup Hidden Creek North and ASN East prior to ABA tournament games (mow, groom, chalk, paint, clean up). • Continue work on Fox Meadows irrigation installation. 8/05/17 • Completed full mow cycle in all parks and trails. • Completed trash service in all parks and trails. • Ballfield grooming of all City fields. • Swept up grass clippings on some of the athletic fields as needed. • Cleaned parks buildings at ASN, Sunshine Park and Prairie Knoll Park. • Setup ASN, Hidden Creek North and Shadowbrook East parks prior to ABA All-Star tournament. • Continue putting down playground wood chips as needed. • Continue working on Fox Meadows Park irrigation installation. 8/12/17 • Completed full mow cycle in all parks and preserves. • Completed trash service in all parks and trails. • Ballfield grooming of all City fields. • Swept up grass clippings on some of the athletic fields as needed. • Cleaned parks buildings at ASN, Sunshine and Prairie Knoll Parks. • Setup ASN and Sunshine Park for ABA & Heroes Tournaments. • Continue putting down playground wood chips as needed. • Continue work on Fox Meadows irrigation installation; nearing completion. • Smoothed most of the parks gravel parking lots. • Started working on grading project at City Hall. 8/19/17 • Completed full mow cycle of all parks and trails. • Completed trash service in all parks. • Ballfield grooming on all City fields. • Cleaned park buildings at ASN, Sunshine and Prairie Knoll Parks. • Cleaned up ASN and Sunshine Parks after ABA and Heroes Tournaments. • Completed Fox Meadows irrigation installation. • Smoothed out all gravel parking lots. • Poured concrete footer for installation of basketball hoop at Nordeen's Park. • Tilled Fox Meadows Park prior to fine grading scheduled for next week. • Removed graffiti on Tom Anderson Trail. • Installed bollards at Timber Trails Park. 8/26/17 • Completed full mow cycle in all parks. • Completed trash service in all parks and replenished doggy pot bags. • Ball field grooming of City fields. • Cleaned park buildings at ASN and Sunshine Parks, including trash in ASN from ABA. • Repaired low spots in football fields with sod at Prairie Knoll Park and Sunshine Park middle. • Aerated and seeded hydraulic fluid damage at Rose Park ball field. • Smoothed out gravel parking lots prior to Chloride application. • Fine grading and seeding was completed at Fox Meadows Park and irrigation adjusted. • Cut down two trees at Prairie Knoll Park per request. • Ground down stumps around City Hall and at various parks and trail areas.