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Home My WebLink AboutACCAC - July 10, 2017ANDOVE0 eommoh�� Center Andover YMCA Community Center Advisory Commission Meeting Monday, July 10, 2017 6:00 pm Andover City Hall Conference Room A Call to Order 1. Agenda Approval 2. Approval of Minutes — April 10, 2017 3. Approval of Minutes — May 8, 2017 4. Approval of Minutes — June 12, 2017 Consent Items Discussion Items 5. Proposed 2018 Budget 6. ACC Facility Usage Rates 7. RFP Update/Expansion a. Existing and potential new facility customers. Updates 8. AHYHA 9. YMCA 10. ACC Commission Input Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763-755-3238 • Fx: 763-755-2129 Website: www.andovermn.gov/ace • E-mail: accinfo@andovermn.gov ]/611017 CITY OF ANDOVER ➢ud et Worksheet -2018 1130. Aemsmt Actual AeNal Acbml Ach,al MWlod d Rsdmnle Re vested Number Dweridev 1 2012 1 2013 2014 1035 2016 1 3017 2037 2018 Commudty Ceat"-]4000 j)'Ren �iy rte.13: Char afarse.&. 55570 veft&RRewnue 2,303 2.078 1,975 1.976 1,531 1,500 1,800 1,500 chara.fbrsrme. 2,303 1076 1 11975 1 1,976 1,531 1,500 1,800 1,500 Miscellmmut Revenue 581W Refimds&Reimbursamen5 111,735 120,947 170,085 120,738 118,998 120,000 100,000 110,000 MIucllmmus Ravenue 111735 120,947 170.085 120738 118,998 120,000 100000 110000 TONIRercnuu 114,038 123,025 173,060 122,714 120,519 121,500 101,800 111300 Salaries&Benefib 60110U.6d -Regular 216,090 226,209 229885 240,742 25136 357,055 357055 372,]67 60210 FICA 12.551 13,110 r 13,219 13,9291 15,196 22,137 22,137 2),112 60220 Medicare 2.935 3 066 3,092 3,257 3.554 -5,177 S 17] 5.405 60310 He98a3murmce 30,836 32,852 35,902 37,050 38,206 37,223 37,223 33,960 60320 Dcnlal hssurmce 1.074 1.120 1,289 1.566 1617 1,626 1,626 1,779 60330 Lifehnurmce 52 47 47 41 40 60 60 60 60340 Lon -Tenn Dizabili 581 596 524 469 525 503 503 544 60410 PBIU 15,373 161]9 16.566 17,993 19.507 26618 26618 27796 60520 Workers Com 5,962 6,424 6,637 7926 6.479 12,775 12775 13,341 60990 hdcnCi Labor All«adon - 18194 18,194 29,267 ]nler-Ci Labor Nl«.tion - 124,000 125,000 126,000 Sdui<z&Benefits 285,454 299,603 307.161 322,973 336,491 35]368 336,368 382,011 De ammemal 61005 Su lies-Geaerd 1274 1787 1,047 1176 1,801 - Low - 61020 Su lies -O rating 16,181 22.540 16,289 18,455 19,277 IB,000 22000 22,000 61050 Su lies -Diesel Fuel 1,006 218 202 - 201 300 300 61105 R&MSu lies -General 724 1,333 - 9 - 61I20 R&MSu lies-Buil&n 1,220 3,462 1,655 828 432 3ON - 61205 Smdl&F end -Small Tooh - 61210 Smdl&E end-Olfic.E vim 444 - - - - - 61225 T«hnolo U es - - 61245 hems far Resile - - - _ 61310 Mcds/Led ' 156 422 262 95 - - 61315 Con6nuin Education - 268 885 - 89 - - - 61320 Amual Dues /Littmes 640 225 635 636 2,000 100 1000 61405 Posse e - 6I410 T.spod.fioolmlrag. De artme.W 357 21318 395 31,094 270 20,610 462 21,556 309 21,849 - 19,300 - 26,500 - 23,300 0 emfi 62005 Electric 213 985 188,401 190,438 195,960 192,187 200,000 195.000 MOM 62010 62015 \Velar&S.Il Service Namml Gas 24,702 98,815 29,158 114.311 19,488 165,200 26,149 100,213 21,155 84807 24,000 115,000 24,000 95,000 24,000 110,000 62020 62025 62030 62100 62200 62300 Rcfiue Collection Slorm Water Otili Ch -la Tele hone Wurmce R<nldi E ui mmt Memunmce Canm<s 6163 1,543 5,916 12,520 - 17,648 5,969 1,610 5,834 12896 2142 18,541 3,429 1,276 5245 12,996 2004 17103 5,210 2,211 4650 13.283 2,004 19132 4,885 1,975 5,227 11283 1.741 16,689 4500 2000 5,500 13,283 2,000 15,775 5,000 2.000 550D 13,283 2 000 16,000 5,000 2,000 5,500 13,283 2.00 15,775 62305 SofivammRbTenmroCmhaCls Operating - 381,292 - 378,862 - 416079 1,144 369,956 1.348 345,199 - 382,058 - 351783 PrOfusionil Services 63005 63010 Professional Services Conv.owal&MCra 608 22,520 977 23,663 575 16508 297 15155 1,238 20214 2000 15,000 1.000 10,000 2,000 15.000 63025 63030 Publiw. Prin6 454 510 - 251 - 649 504 181 - 1,000 - 1,000 - 1,000 63IW 63105 R&MLabor -Genesd R&MLabar-B ildin Pmfession.[S,, )k. 2,399 42,339 6V20 $94 39,023 64,767 1,161 75,754 94,249 815 19,944 51,860 1581 41,434 65,I.W 25,000 43,000 20.000 32,000 25,000 43,000 65600 ca,italowlay E ui ment Ce ilil Oulle - _ - - 12,977 1 977 66,000 66000 660 00 66,000 12000 12,000 Tetnl Expenditures 756,584 _ 774326 838,099 766.345 781,670 _ 867,726 838,651 837,889 Net lnaense (D¢rease)In FH 642 J6 651,301 666,039 643,631 661,141 _ ]46,2M ]36,85/ ]36389 ]/611017 7164017 ■�■�■�■�■�■�■�■�■� ■��■�■MENNEN IM■ENEEM.a■ .MMMMM. .IEMEN i i�i�i�i�i�i■■MINNOW MENNEN NONE x SOME IMEME. .� SEEM MEEK03 EMEN MOME EMOMMEM 011111 ME. . .ENEWI. EMEMI. .■e�� .-■�■�■�■�■�■ ■� MMMEMEEMMEN EMEMEMEMEN MOMMINEEME MIMEMEN �..EMEMI■ ■ .MOMMEN �.�.s.�.� MENEM .CD9rtF1ffi�.�.�.�.�.�.�■�.� MINEEN MENEM NONE 7164017 716'2017 CITY OF ANDOVER Rud et Worksheet -2018 2I30- Acwuns AcNnl A[Nd AMM AeNnl Aduvl Dnd es ESRmnlc Re umled Number Derd Nan 2012 2013 2014 2015 2036 301) 2017 2018 Commuvi Cculler ProSho-4p==4200s Ch ez for Scrvica 55514 Skite Renld 915 398 - SS51S 55516 Skate Sh ening Muchendizc 2,909 9" 3,781 1,216 3,994 1 1,283 1 ],583 1363 3,362 1 1,7521 9,000 1200 4,000 1,500 4,000 1,400 55550 P w mens Aenlil 620 4.162 3)23 4 12 4.2)8 4.000 _ 4.200 4500 Cher afar Servleer 5,408 9,557 91000 9258 9,412 9,200 9.700 9,900 Mis<ellenrous Aevenue 58100 Refunds B: Aeimburscmmts 1,000 Ntkcellenm. Revenue 1,000 - Tosyl Revenuer 6408 9,557 9,000 9,258 9,412 9,200 9,700 9,900 ---------------- De ulmenu` 61020 Su Gas -0 emUn 2,851 3.829 2,886 6960 2,018 800 800 2,500 61245 hems forAesile 812 900 959 900 1,225 1,200 6200 1.500 Dc enmenld 3,663 4.729 3.845 2,860 32 3 2,000 2.000 4,000 Tolnl EzpcvdiNrer 3,663 4,739 3 845 2,860 3,243 2,000 2,000 _ 4,000 Nel lncr<nsc (D<cr<nse)In RO 2,745 4,828 5,155 698 6,169 7200 7,)00 5y00 716'2017 ]/612012 ' CITYOFANDOVRR D. etiV.d heel-2018 2130- Account Acluvl AcNvl AcNnl AcNnl A0cml Hud el ErN Ae Numher Devi Non 3012 30ll 2014 2015 3016 1017 501717 2018018 Communl Center Ice Arenn-4430D Chugp Por S<svicp 55305 iceR<nW 267,706 251,417 242,670 242,640 752,087 395,000 350,000 330,000 55506 IceRenml-Taxable 57,171 66161 926B9 103,928 98,434 55510 0 en Skye 11,608 11,373 13257 12409 10,660 12500 12,500 12,500 55510 Skate Pm 28,837 228]2 30,573 28,255 2989] 32,0130 30,000 30,000 55530 Fee Admiviou 14,50 13,363 11,409 13,387 14 912 10,000 10,000 10,000 55570 Vevdin Me<h'vus 5357 8,959 7,932 7,303 7057 9000 8,000 9,000 55580 Adv..Gsm 8,913 9,062 13,884 15,558 13,950 14,000 15,000 16,000 Ch ufor Services 394,101 383,410 412,414 423,480 426,997 422,500 425,500 427,500 Miscellaneop Revenue 58100 Ratans&Reimbursements 24,441 24,441 24,441 35,021 Misc<Ilanmsu Revenue 24,441 24,441 24,441 35,021 T.10 Revmup 418,542 4D7,851 436,855 45$503 426 97 423$00 425,500 427$00 i rExPm61N. _ `f Sdarip&Benefits 60110 Sdedp-R< ulv 56,762 60.284 61,978 72,381 71,048 - 60210 FICA 3,448 3,729 3,840 4.455 4,534 - 6D220 Mcdieme 806 872 898 I.M2 1,061 60310 Hedthlnsurance 39 17 - 60320 Demd Wusance 2 1 60330 Life Wumnc< - 60340 lLo.x-T=Mhllity I 60410 1pFRA 1,556 315 3,299 322 60520 \Yorkers Com - - - 1,667 60990 Inter-Ci LabarAllaation 87000 86,000 89,000 Sdasies&Benefits 61,016 66,483 67,049 81,177 78632 8700D 88,000 89,M Dcpa ental 61005 Su lies-Genal 612 881 418 808 670 61020 Su lies-0 seting 17,591 11,]1] 13,919 32,995 26,500 10,000 10,000 10000 61055 Su lies-Pro• ems 3,267 7,628 3,533 5,000 2,5W 2,500 61105 RR M Bu lip-Genpal 1,150 1,858 - - 61120 R&bl Su lip-Buildin 710 1,438 17,007 2,567 4,406 7,000 4,000 6,000 61220 S.%vero 3,905 182 713 LOO 1000 1,000 61225 Tcchnolc U da 1,950 61310 hlcJs/Lod in 992 621 482 359 8 800 500 800 61315 Condnuin•Fducation 545 470 300 175 61320 Ammd Dues/Licemes 226 1,451 1,330 1,329 1,241 1,500 1,50 61405 Pos a 200 143 133 63 - 61410 T dation/hORa a 40 174 28 200 200 De amaenld 25,771 20227 43,971 41,889 34,866 25,500 22,000 0 etalin 62200 Rentils 391 62205 Cen6aIE ui ment Services 5,768 5,426 5,426 S,5H9 5 389 5,421 5,421 62305 SolAvare Mdmenanve COmsads 217 6]9 713 975 2,500 3,000 0 ambo Sp85 6,156V35.109 6,302 6,564 7,921 6,421 PmCaziond Sem«s 63005 Professiond Sesvias 12,111 11,424 11,656 10,016 10,0013 125.5M 12000 63010 ConhacNd Sesvi¢t 840 - 63025 Publulun 148 144 1,079 2,330 300 500 63030 Pd.r. 125 125 159 63100 ASMLabor-Generd 7.625 291 404 700 - 63105 R&hl Lehor-Buildin 12,612 22.359 69,095 16,929 25,000 23,000P5oR5m33,021 34,343 82,393 30,805 35,500 37,500 Ce hl Ouda 65]00 M mvemems 34,882 36000 63600 E ui mmt 7,161 - - Co ita!Oulle 7,161 34 862 36,OOD TON] HxpeMilures 132,454 127,509 160,14] 211,761 165,749 155 911t 192,921 Nellncr.nse (Deaeue)In FR 286,088 380041 376,608 346,74E 341,N8 266 579 281$79 231$79 ]/612012 CITY OF ANDOVER ' BuJ el lVorbheet-2018 2130 - Amount Aclunl Adunl Actual A,W] Mimi Bud er &Iimnle Re ueated Number Devi Nan 3012 2011 2014 2015 2016 2017 E01] 10tH Cammuni Center F3eidhome-44400 - -A inure 4 Ch arorSesvim 55520 FieldbouseRe.W 90473 84,431 102883 100,852 84,788 130,000 128,000 132000 55521 Fieldhouse Ramal -Ramble 27,691 1 43,847 22,338 2,999 39,268 - 55522 O cn PieldMuse 31,256 41,914 43,534 45,313 55,553 40.000 52,000 48,000 $5523 Fiddha.. P.,. 22,014 11,539 13,702 15,943 19677 15,000 15,000 15,000 55580 Advsrtia4n 8513 9,800 10,988 16,200 12,50 14,000 14,000 14,000 Ch es IDr Services 179.947 19081 193,445 203,207 211,786 199 000 209,000 209,000 hGscellannns Revenue 58100 liefimds&Reimbursementr 480 736 1,069 1,253 Mlsceu... Revenue 480 736 1.069 1,253 Tocol Revenue 180,427 191581 194,181 204,276 213,039 MAN 2091000 209,000 Sdarie S Benefin 60110 Salede -Rc Wer 17,003 2,803 28,478 32,026 32,725 60210 FICA 1 046 1,469 1,746 1,952 2,332 60220 Medicare 245 344 408 456 499 60310 HeaIJ, Gssuan<e 53 - 60320 Denlel Bssuan<e 60330 Life B,smenm - 60340 Long -Tenn Mubili - - - 60410 PERA 29 668 955 720 - 60520 1YOrl em Com 800 60990 tntm-Ci Labor JUI.Wan37,000 37,000 17,000 Salaries& Benefits 18,323 27.284 31,587 35,154 36,209 37,000R 37,000 De emnental 61005 Su lies- Oeneal 59 991 - 61020 Su lies -O mtin 4849 7,AJ 3796 ,359 12,899 8000 8,000 61055 Su lia-Pro ems 803 2,429 1,144 1,476 2,500 2,000 61120 R&-MSu lies -Building 971 93 1,594 2,000 2,000 61205 S.dME red -Smell Tools 61220 S.R.. 3,905 182 712 2915 - 61225 TecMalo U mdes 1950 61315 Continuing Edurniaa 150 165 -61405 Postage 200 - 133 63 -614I0 Tans nation/Mileage 143 5 - - De ar Wn 8,963 10,881 7,245 8,644 17,987 12,500 32,000 Mon 0 eaHn 62200 Rcnlals 500 500 500 62300 F ui ment Maintenance Contacts 525 - 62]OS SoMvam M9mmnce Conrcacm 17] 619 713 975 2,500 2,500 5,500 O caerin t77 639 713 1,500 3,000 3,000 6.000 Paofessionol Services 63005 Pmf<ssi0nal Servims 1,867 5}27 2,365 3001 2,850R641,M5000 3,000 3,500 63025 Publishin 124 175- 63030 Prin6n " 63105 R&MLvbor-Buildin 4,079 7,504 1,425 2,248 4,935 ep00 7,000 PmRssionel Sesviees 5,946 12.955 3,790 5,249 7,960 13,000 10,500 Ca ila OuOa 65300 Im m mems 65600 20,000 20.00 UT.t.M,M[m. 33,409 51,759 42,622 49,760 63,636 63,000 85,500 ) In FH 147,018 139,822 t51 154,516 149}83 137$00 146,000 123,500 71611017 CITY OF ANDOVER Bud et WOrkAwd-2018 1130- dccounl Actual Actual Aclunl Aefunl AaNnl BUJ et Esilmnle Re nested Number Descri tion 2012 2013 2014 2015 2016 2017 2017 2018 C....NIYCe.kr sltixe-44900 Innslmmilncome 56910 llhfc,estE.M 6]eO 5556 6,583 1,0]8 1,998 56920 Veluation Adhslment 192 fnvazbnentlnmme 6,781 555 6583 1,0]B 1,190 hf M)... Rannue 58100 RefuMs&Reimhursemenb 58105 Rent 639,983 639,423 639,000 638,220 640,]03 638,000 638,000 638.000 58125 DoneBorts 58130 Dme0mu-ReshidM _ h4iscel1..Revenue 619,983 639.423 639,000 638220 640,303 638,000 638 638,000 OIM1erFinmcid Sources 59100 0 enling Truutersln _ Otherfi.cin Sources Tosnl Revenues �' .... E.PenAi0ues. . .'g 633,202 633,86] 632,417 637,142 642,493 638,000 638,000 638,000 Od¢r Finan<in Uxez 67101 0 enling7rvufers Out 371,598 371,598 241,493 300,000 700,000 300,000 30.000 300,000 OJ�erFmmein Uses 371,598 371,598 241,49) 300,000 30D,000 300,000 300000 300,000 Tolnl Expenditures 371,598 371,598341,493 300,000 )00000 1 300,000 300,000 300,000 Net lncreme(Decrense) In a 261604 262,269 3^90924 337142 3^42493 338,000 3^38,000 338,000 f 1 I 1 1� Tolni Revenues 1,430,871 L 1381529 1,462,166 1,449851 14287]1 1,407,200 14D1000 1,412,900 Tolnl Espcndlmm 1382,]8] 1,342664 1,299,957 045.347 1,348,452 1,402147 1,360172 1,435,910 NOInvense (Decrense) In FB 48,090 38,865 162,209 104,504 80.319 5,053 40,828 ri of 48,090 38865 162,209 104504 80,319 5,053 40,828 23,010 Fund Dnlnnce Beginning Endin (39]$38) 2494)9 149438 310,50 21573 48,364 48,364 56140 56,140 136,459 136,459 141$12 141,512 IS2p40 182p40 159,330 Cher esfor Services 658.931 587,337 616,834 637,921 649,726 632,200 646,000 M7,90D invesOncnt inconm 6,781 5,556 6,583 I,WS 2,190 hlis<ellmmus Rannue 778,721 799,728 851,915 813,008 776,955 775,000 755,000 765,000 Other Finmeing Sources 1,430,873 1,381,529 1,462,166 1,449,851 1,428,771 1,407,200 1401,000 1.412,900 LxP.r_ iIurrs..:..; &Bene0ls 393,412 393,355 405,797 439304 451,332 481,368 481,248 508,031 menlxl 102,083 66,992 75,741 74,949 77943 59,300 60,000 61300 n 396,449 394984 429915 )88,492 364.935 406,479 382,8044(23.010 iN115''735 146,991 142602 106}81 89000 T0,000 Outlry EC. 7161 - 4T 859 66000 66000 mein Ums 371 598 371,598 241,493 300,000 300000 30.000 300,000 1,382793 1,342,664 1,299,957 1,345,347 L,348.432 1,402,147 1,360,172 48,090 38,865 162,209 104,504 80,319 5,053 40,828 71611017 Andover Community Center Fee Schedule in1nr11 21111112 21112/13 2013/14 2014115 2015/16 2016/17 2017118 Ice Time - Prime .... $ 180.00 $ 185.00 Is 190.00 $ 192.001 $ 195.00 $ 198.00 1 $ 203.00 $ . 205.00; Ice Time - Non Prime $ 140.00 $ 140.00 $ 140.00 $ 145.00 $ 145.00 $ 150.00 $ 150.00 $ 155.00 Open Skating -Adult $ 4.00 $ 5.00 $ 5.00 $ 5.00 1 $ 5.00 $ 5.00 $ 5.00 $. ":5.00: Open Skating -Youth $ 3.00 $ 4.00 $ 4.00 $ 4.00 Is 4.00 $ 4.00 $ 4.00 $ :4.00- Skate Sharpening $ 4.00 $ 4.00 $ 4.00 $ 4.00 $ 4.00 $ 4.00 $ 4.00 $ [:4.00 Skate Rental $ 3.00 $ 3.00 $ 3.00 $ 3.00 1 $ 3.00 $;.;::,.-, -3.00 FIELD HOUSE 2015116 2010/11 1 2011/12 1 $18.00/$26.00 2012113 1 ;-$20:00/$30:00' 2013114 1 $ 35.00 2014/15 $ i4500a 2015H6 $ 180.00 2016117 r:<-:2017/18-; $30.00/$50.00 Court Rental - Prime $ 45.00 $ 46.00 $ 46.00 $ 46.00 $ 48.00 $ 48.00 $ 50.00 '$ :52:00: Court Rental - Non Prime $ 40.00 $ 40.00 $ 40.00 $ 40.00 $ 40.00 $ 40.00 $ 42.00 $ ,:::42.00. O en G m -Adult $21$4 $31$5 $3/$5 $3/$5 1 $31$5 $3/$5 $3/$5 $3/$5 _ Open Gym -Youth $ 2.00 1 $ 3.00 $ 3.00 $ 3.00 1 $ 3.00 $ 3.00 1 $ 3.00 $ - 3.00, New Fees would go into effect 911116 Prime Ice Rental - Other Facilities Anoka Ice Arena Centennial Champlin Coon Rapids Forest Lake Fogerty Arena (Blaine) Maple Grove Rogers Schwan Super Rink Elk River Prime Gvm Rental Fees - Other Facilities Anoka/Hennepin Schools - per Court Ralia -Volleyball - Maple Grove Goal Kick Soccer- Coon Rapids Anoka -Ramsey Community College �z�yNy`t 2014/15 2015116 1 2016117ns>2017/18::-.. $16.00/$24.00 $18.00/$26.00 $20.001$28.00 ;-$20:00/$30:00' $ 30.00 $ 35.00 Is 40.00 $ i4500a $ 175.00 $ 180.00 1 $ 190.00 $30.00/$50.00 $32.001$50.00 1 $32.00/$50.00 .$32.00/$52,00 Andover YMCA Community Center Partners Current • YMCA • Andover Huskies Youth Hockey Assn. • Anoka Hennepin School District • Andover Boys & Girls Hockey • Mustangs • Andover HS Dance Team • MN Premier Volleyball • Andover Athletic Association — Basketball • Andover Athletic Association —Track & Field • Andover Girls Traveling Basketball • Andover Baseball Assn. • NAHL • North Iowa Bulls • Minot Minotauros • Minnesota Wilderness • Taho - Titan All Stars basketball & hockey • Andover Huskies Summer Hockey Development Camps • MN Hometown Hockey • North Suburban Home Improvement Show • Carousel Craft Shows • Just Between Friends • Civic Groups — Scouts, 4-H,non-profit groups Listed in no particular order. Revised 10/1/16 Potential • Youth Athletic Associations • Andover Athletic Assn. • Basketball • Softball (Slow & Fast Pitch) • Girls Basketball • Volleyball • Andover Football Assn. • Andover Youth Lacrosse • Andover Boys Traveling Basketball • Hockey Finder, LLC - Adult Leagues • MN Hockey - Recreational League • North Metro Soccer Assn. • Anoka Hennepin School District Andover High School • Track and Field • Football • Field Trips & Special Events • Neighboring School Districts • St. Francis • Cambridge-Isanti • Field Trips & Special Events • Business Development Areas • Hotel Accommodations • Tradeshows • Retail/Commercial/Restaurant • Acceleration — Off -Ice Training • Arts & Community Andover YMCA Community Center �o l Advisory Commission Status Report Jury 1, 2017 Upcoming Programming/Events/Revenue Update Field House o June 12 — YMCA Summer Power Begins o June 12 — August 3 — YMCA Youth Basketball League o June 20 — 22 — MN Premier Middle School Camp 7 — 8 grade o July 8 — Andover Family Fun Fest Craft & Gift Show o July 10 — 13 — 43 Hoops Basketball Camp o July 31 — August 4 — MN Hometown Hockey Day Camp o August 1 — 3 MN Premier Middle School Camp 6 — 8 grade o August 7 — 11 — MN Hometown Hockey Day Camp o August 8 —10 — MN Premier High School Camp 9-10 grade o August 11 — AHS Band Lock -in Event o August 14 — 18 — MN Hometown Hockey Intensive Camp o August 23 — 24 — DPA Basketball Camp o September 7-10 — Just Between Friends Consignment Sales Event Ice Arena o June 1 — AHYHA Summer Skills Clinics Start o June 8 — Learn to Skate Spring Program Starts (6 sessions) and Intro to Ice (3 sessions) o June 12 —Boys Hockey Summer Program Begins o June 13 — Girls Hockey Summer Program Begins o June 13 — Intro to Ice Program Starts (3 sessions) o June 16 —17 Iron Rangers Hockey Tryout NA III Camp o July 7-9 — MN Hometown Hockey Summer Classic Hockey Tournament —Back to the 50's o July 21 — 23 — Minot Minotauros Tryout Camp o July 28-30 —North Iowa Bulls Hockey Tryout Camp o July 31 — August 4 — MN Hometown Hockey Day Camp o August 7 — 11 — MN Hometown Hockey Day Camp o August 8 — Adventures Plus (Dayton Elementary) Ice Skating Field Trip o August 11 — 13 —MN Hometown Hockey 2004 AAA Hockey Tournament o August 14 — 18 — MN Hometown Hockey Intensive Camp o September 25 — AHYHA Tryouts Start o September 30 — Fall Ice Skating Program Begins • Miscellaneous — Future Items of Interest/Workine On o Misc. Lock -In and Field Trip Requests Summer Programming - Ongoing • Indoor Walking Club - Monday — Friday — 5:00 am — 7:00 am • Pickle Ball — Many Misc. Times Throughout the Summer • Open Basketball - See Open Gym Calendar • Open Skate - See Open Gym Calendar • Adult Open Hockey — Misc. dates throughout the summer including Tuesday nights , 2017 REQUEST FOR PROPOSAL PROJECT 17- ARCHITECTUAL/ENGINEERING SERVICES For Community Center Expansion INTRODUCTION The City is interested in receiving proposal from Architects that possess qualifications to provide full A/E design and construction services for a proposed Community Center Expansion. Interested firms must submit their proposals by p.m. on Friday, 2017. 2. PROJECT DESCRIPTION The proposed project is to construct a proposed Community Center Expansion to the existing Andover YMCA/Community Center on the Andover City Campus. Estimated areas of the facilities include: 3. SCHEDULING The project schedule is critical and MUST be adhered to. The schedule is as follows: • Design & Construction Document Phase: October 2017 to October 2018 • Issue Documents for Bids: November 2018 • Receive Bids: February 2018 • Award & Notice to Proceed: March 2019 • Construction: April 2019—Otober 2019 4. PROJECT SCOPE The firm selected shall provide complete Architectural Engineering planning and design services through construction. Services include but are not limited to design, preparation of construction documents and construction administration based on the Community Center Expansion portion of the master plan that is herein attached. • Architectural • Civil Engineering • Landscape Architecture • Structural Engineering • Mechanical Engineering (Plumbing/fire protection/HVAC) • Electrical Engineeirng (Including low -voltage rough in) • Firnishings, Fixtures & Equipment (FF&E) design and specifications • Schematic Design Development • Construction Documents • Answering questions during bidding • Construction Administration nt review, building and construction coordination. The Architect firm selected will be included in the process of selecting a CM. Meetings 5. SUBMISSION REQUIREMENTS Interested firms shall submit 3 bound copies and 1 unbound copy by p.m., Friday, 2017 to the attention of Jim Dickinson, City Administrator at 1685 Crosstown Blvd. NW, Andover, MN 55304. Questions shall be directed to Jim Dickinson by phone at (763) 767-5110 or via email at i.dickinson(a)andovermn.gov no later than p.m., Monday, 2017. The submission shall include the following: a. Cover Letter b. Scope of performance; provide a schedule showing how your firm forsees completing the task involved to comply with the City's schedule requirements. c. Information on the firm and the firm's qualifications, years in business. d. Resumes and qualifications of the individual(s) who will be performing the work including: • Name • Resources available to assist in performing design duties • Education • Experience • Current projects they are working on. • Percentage of time available for this project compared to other projects. • The scope of services the corporation and/or individual(s) will provide to the City. • Any special qualifications, licenses or certifications held by the corporation and/or individual(s). e. References, a minimum of 3, specific to City, County or Private Recreational Facility projects. f. Experience in working with a Construction Management firms, list projects performed with CM firms. g. Previous experience in City, County or Private Recreational Facility projects. h. Other pertinent information. i. Proof of insurance by either of the certificate or the declaration page, for general liability and professional responsibility/errors and omissions insurance policies currently in place and related to for providing design and planning services. All insurance policies must be issued by companies authorized to do business under the laws of the State of Minnesota. j. Proposed fee. Itemized, at a minimum, to show costs associated with: a. b. C. d. 6. METHOD OF SELECTION The City intends to retain the services of the firm evaluated to be best qualified to perform the work for the City within the required time frame, cost and other factors considered. The firm will be selected upon the basis of the information provided as requested in this proposal. Staff will undertake a preliminary review of all proposals submitted and shall determine at its sole discretion, which, if any, firms it will call for interviews. Follow-up with any or all firms submitting proposals may occur to gather additional information upon which to make a decision. Any other pertinent data generated by the City will be considered. The City Council reserves the right to reject any and all proposals, in whole or in part, to waive any or all informalities, to disregard all non -conforming, non- responsive or conditional proposals, to request additional information from a proposer, or to expand the period for submitting proposals. 7. OTHER Strong consideration will be given to the firm which can complete work in the most expeditiously manner and within cost constraints. Proposer understands and acknowledges that this proposal is subject to the Minnesota Governmental Data Practices Act. Proposals are private or nonpublic until they are opened by the City. Once the proposals are opened, the name of the proposer becomes public. All other data in a proposal are private or nonpublic data until the completion of the evaluation process. After the City has completed the evaluation process, all remaining data submitted by all proposers are public with the exception of trade secret data as defined and classified in Minnesota Statues 13.37. Data at all times will be governed by the Minnesota Governmental Data Practices Act, Minnesota Statues Chapter 13 Proposer agrees to maintain all data obtained by the City consistent with the requirements of the Data Practices Act. Proposer agrees to defend indemnify the City from any claim, liability, damage or loss asserted against the City as a result of the Proposer's failure to comply with the requirements of the Data Practices Act. Once selected by the City, the Proposer will be required to execute a contract with the City within 10 working days of notification. Those submitting proposals do so entirely at their own expense. There is no expressed or implied obligation by the City to reimburse any individual or company for any costs incurred in preparing or submitting proposals, providing additional information when required by the City or for participating in any meetings or interviews. CITY OF ANDOVER, MM7 SOTA Andover Community Ceuta / YMCA Proposed 2011 2012 2013 2014 2015 2016 2017 2018 Actual Actual Actual Actual Actual Actual Estimate Budget Revenues: Charges for services Ice Rental $ 361,153 $ 379,831 $ 365,389 $ 390,598 S 400,619 $ 405,990 $ 402,500 $ 402,500 Fieldhouse Rental 161,531 171,434 181,781 182,457 187,007 199,286 195,000 195,000 Concessions 82,149 77,172 731 - - - - - Proshop 3,954 5,408 9,557 9,000 9,258 9,412 9,700 9,900 Vending 9,724 7,660 11,037 9,907 9,279 8,588 9,800 10,500 Advertising 10,885 17,426 18,862 24,872 31,758 26,450 - 29,000 30,000 Charges for services 629,396 658,931 587,357 616,834 637,921 649,726 646,000 647,900 Miscellaneous 150,590 138,741 160,305 2I2,915 174,788 136,552 117,000 127,000 Total revenues 779,986 797,672 747,662 829,749 812,709 786,278 763,000 774,900 Expenditures: Current Salaries & benefits 376,803 393,412 393,355 405,797 439,304 451,332 481,368 508,031 Departmental 84,226 102,083 66,992 75,741 74,949 77,945 60,000 61,300 Operating 388,211 396,449 394,984 429,935 388,492 364,935 382,804 406,079 Professional services 141,858 112,081 115,779 146,991 142,602 106,381 70,000 92,500 Capital outlay - 7,161 - - - 47,859 66,000 68,000 Current 991,098 1,011,186 971,110 1,058,464 1,045,347 1,048,452 1,060,172 1,135,910 Revenue over (under) expenditures (211,112) (213,514) (223,448) (228,715) (232,638) (262,174) (297,172) (361,010) Other financing sources (uses) Investment income (7,228) (6,781) (5,510) (6,583) (1,078) 2,190 - - Rental/LeasePymt 641,859 639,983 639,423 639,000 638,220 640,303 638,000 638,000 Transfers out (369,034) (371,598) (371,598) (241,493) (300,000) (300,000) (300,000) (300,000) Total financing souross(uses) 265,597 261,604 262,315 390,924 337,142 342,493 338,000 338,000 Net increase (decrease) in fundbalance 54,485 48,090 38,867 162,209 104,504 80,319 40,828 (23,010) Fund balance (deficit)- January 1 (352,015) (297,530) (249,440) (210,573) (48,364) 56,140 136,459 177,287 Fund balance(deficit)- December 31 $ (297530) $ (249,440) $ (210,573) $ (48,364) $ 56,140 $ 136,459 $ 177,287 $ I54,277 Fund Balance Detail FB- Replacement Reserve for Common Sp: $ 76,459 S 101,590 $ 107,332 $ 132,563 S 143,702 $ 179,036 $ 192,104 $ 205,172 FB -Unassigned (373,989) (351,030) (317,905) (180,927) (87,562) (42,577) (14,817) (50,895) S (297530) $(249,440) $ (210,573) $ (48,364) $ 56,140 $ 136,459 $ 177,287 $ 154,277