HomeMy WebLinkAboutCC - July 5, 20171685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Wednesday, July 5, 2017
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (5/23/17 Workshop; 6/20/17 Regular)
Consent Items
2. Approve Payment of Claims — Finance
3. Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/17-38/2462 — 138' Ave.
NW/WM - Engineering
4. Approve Cleaning Service Contract/CMT Diversified & First Impressions Buildings, LLC — Finance
5. Declare Cost/Order & Adopt Assessment Roll/17-35/16770 Wren St. NW/Septic System Administration
6. Accept Donation for Safety Camp — Finance
Discussion Items
7. Discuss Appeal of Fence Permit Denial/1444 — 141" Lane NW —Engineering
8. Approve RFP/1.7-27/Public Works Vehicle Maintenance Facility, Cold Storage Building & Site Work—
Engineering
Staff Items
9. Schedule July EDA Meeting—Administration
10. Schedule Council Workshop Meeting—Administration
11. Administrator's Report —Administration
Mayor/Council Input
Adjournment
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Jim Dickinson, City Administr
Michelle Hartner, Deputy City .�.n
Approval of Minutes
July 5, 2017
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
May 23, 2017 Workshop
June 20, 2017 Regular
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
RespectfullyI'llIsubmitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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4 ANDOVER CITY COUNCIL WORKSHOP MEETING — MAY 23, 2017
5 MINUTES
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8 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude,
9 May 23, 2017, 6:00 p.m., at the Andover Community Center & City Hall, 1685 Crosstown
10 Boulevard NW, Andover, Minnesota.
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12 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich
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14 Councilmember absent: None
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16 Community Center
17 Advisory Commission: Tony Howard, Frank Kellogg, Ted Butler, Tony Peterson, Allison
18 Boes, Don Schmeichel
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20 Also present: City Administrator, Jim Dickinson
21 Community Development Director, Joe Janish
22 Public Works Director/City Engineer, David Berkowitz
23 Recreational Facility Manager, Erick Sutherland
24 Others
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26 COMMUNITY CENTER CONFERENCE ROOM
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28 JOINT MEETING WITHCOMMUNITY CENTER ADVISORY COMMISSION
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30 Mr. Kellogg thanked the Council for meeting with them. He introduced Mr. Sutherland and Ms.
31 Boes who made a presentation to the (Council and Commission.
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33 Ms. Bees shared two YMCA programs, YMCA Youth Center, administered by Katie O'Toole,
34 and Forever Well handled by Group Manager, Cindy Steinke.
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36 Ms. O'Toole reviewed the YMCA Youth Center program with the audience. She stated they
37 currently have 50 students from Oak View Middle School, which with the program will create
38 personal self -development with the kids. She stated she sees positive growth with the kids who
39 come to the program.
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41 Mayor Trude thanked the YMCA for providing the Youth Center program. She stated she
42 submitted to the Super Bowl Committee a grant request for youth in the community. Ms. Boes
43 noted they extended the hours from 5:00 p.m. to 6:00 p.m. and that has been a great investment
44 for them.
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46 Ms. Steinke, Program Manager for Group X, Water X and Forever Well at the YMCA reviewed
47 the Forever Well program with the Council and Commission.
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Andover City Council Workshop Meeting
Minutes — May 23, 2017
Page 2
Ms. Jody Bauer, reviewed the YMCA's work with Senior Citizens.
Ms. Suzanne Abrahamson, YMCA Volunteer, updated the Council and Commission on her
experiences with the YMCA and the programs. She stated the one bad thing about when
summer child activities start is that they do not have access to the Community Room so the
seniors must go across to the Senior Center and many Seniors do not know about that and go
home. She stated the YMCA has saved her and stated this was a real blessing for her.
Mr. Kellogg stated this is the reason why they selected the YMCA to join the City in a
partnership.
Ms. Sandy Hanson, shared her fitness story with the Council and Commission.
Mr. Sutherland introduced Mr. Luke Jesso who talked about Pickleball and how it has grown.
Mr. Jim Stiller, Real Estate Agent that works in both existing and new construction for Keller
Williams. He stated he was going to speak on behalf of the benefits of the Community Center.
He stated there are a lot of reasons why they are going to keep seeing a solid real estate growth.
He stated the Community Center is probably the core fundamental of what brings people to
Andover. In Andover they have seen hundreds of new homes built in the last five years and
thousands of existing home transactions. In the late 2000's they were one of the few
communities to see new growth. The building is full and the hockey program is full and the
diversity of the people coming in is extraordinary. He thought they were at a crossroads, the
building is full and the hockey community needs more space. He thought it was time to think
about expanding the Community Center.
Mr. Sutherland reviewed the Community Center financial information with the Council and
Commission. Mr. Kellogg stated they take an extensive look at the rates in the area to make sure
they are in line. They do have some consistent growth in the field house and ice arena even
though the ice arena is becoming hard to grow with it being at capacity.
Mr. Kellogg and Mr. Sutherland reviewed the Community Center Fund Balance information. It
was noted that the Fund balance will grow to approximately $213,000 by the end of 2017 if all
goes as projected.
Mr. Sutherland and Ms. Boes reviewed the programs and partnerships that are available at the
YMCA and Community Center.
Ms. Bees stated the YMCA's Annual Giving Program has given back to the community the
following:
2013-2016 Annual Giving Program $1,012, 349 back to the community the last 4 years.
2016 Membership & Program Assistance $278,111 back to the community.
Andover City Council Workshop Meeting
Minutes — May 23, 2017
Page 3
1 Ms. Boes indicated the YMCA reached an all time high facility access in January of 2017 that
2 was 60,000 in one month and the 2016 facility access was 570,000 visits, also an all time high.
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4 Mr. Kellogg talked about job creation. He noted they have strong job creation, and he stated the
5 YMCA is in the top ten within their community as being a top employer. The -balance of staff,
6 City Council, Commission to find and perform what it is they do within the facility and to ensure
7 they are fiscally prudent and getting in social venues at the same time. He stated they heard
8 some great stories tonight and he thought they were very compelling stories. He stated
9 Councilmember Knight has been a great advocate for the community's seniors. They have a
10 couple challenges which includes space. The prime space is valuable. He noted what they want
11 to do when they look forward to 2027, investment within the community of being proactive
12 rather than reactive.
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14 Mr. Howard stated he has been in the City for over forty years and over the years they have
15 looked at the direction of the community and what they would like to see happening in the
16 future. He stated they do not have starter homes, they have professional houses and people
17 expect to come into the community with some assets for their family. He indicated he took a lot
18 in from the speakers today. He sees more kids coming into the community because of the
19 housing stock. He considered them to be a stable, if not a growing community. He took away a
20 lot of positives on the child development and he wonders why they do not stay open an extra
21 couple of hours. He does not feel they are doing enough for the elderly and kids in the
22 community. He thought it will be a challenge on how they are going to service that. He thought
23 a lot of it is pay to play. He would rather spend more money on community services versus more
24 officers in the City.
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26 Ms. Boes stated they really focus on youth choice at the Community Center and YMCA. There
27 are many choices that the kids can pick what they want to do every day and spend time with their
28 friends. The more they try to structure it the more it feels too much for the kids. Make sure the
29 area and building is a safe area for them.
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31 Councilmember Holthus stated the Public Works facility needs to change because it is not a safe
32 area to work. She understood that the Community Center needs more space as well but she
33 thought the Public Works facility needs their immediate attention. She would love to see a cool
34 teen center for the youth to keep them out of trouble. She would like to see the Public Works
35 facility and Community Center facility worked on simultaneously.
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37 Councilmember Goodrich stated there are a lot of things that need to be updated and added to
38 and he wants to add things that everyone will benefit from. The Public Works facility serves
39 everyone in the City. He needs to see the proposed budget and plan to be a good steward of the
40 community money.
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42 Mayor Trude stated she did not think the Council was faced with choosing one project over
43 another. Once budgets are set for each, it will important to prioritize what goes in each building
44 to ensure both projects can move ahead within their budgets. She asked staff to confirm if it is
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Andover City Council Workshop Meeting
Minutes — May 23, 2017
Page 4
cheaper to combine projects. Mr. Dickinson stated there are efficiencies in financing if one bond
is issued rather than two and mass site grading is cheaper if bid only once.
Mayor Trude reviewed the history of the high school and the City providing facilities for various
youth sports that had previously been provided in other cities. She noted the Council had never
before decided to not support the growth of a youth sport or chosen one sport as acceptable and
another as not. Mayor Trude continued it was important to continue to provide more playfields
and hockey rinks as the population continues to grow, all in order to keep kids busy, healthy and
teach them important life skills.
Councilmember Bukkila stated they have not had discussion since a year ago and they do not
have any additional data. She indicated she needs information and without seeing that she is not
willing to speculate. She wants to make sure the Public Works facility is first on the list of
improvements because of the safety factor and then she would be willing to look at other
improvements.
Councilmember Knight thought they had to pay attention to the demographics, median age is 36.
They have been a young City and very professional residents. Those are important things to
consider when making decisions.
Mr. Dickinson recapped discussion and future development of the City Campus. He stated we
budget conservatively and operations seeing positive variances in the past few years. That will
not always happen, he stressed the need to utilize trend analysis in making decisions and that the
residents of Andover are sensitive to tax increases. Mr. Dickinson stated the land purchase to
expand the City Campus would be complete December of 2018.
Mr. Jeremy Coe, Andover Hockey Association, thought their goals were the same as everyone
else's. They are to the point of not being able to find additional ice time at other facilities so
now they must start to consider cutting kids and that is not something they want to do. If they
keep it the same, they will die so they need to grow. This is their community and they want to
grow it. The City has land and everything they need but we have to get to the point of facility
expansion in order to grow.
RECESS
The City Council recessed at 8:00 p.m. to move to the City Hall Conference Room for the
duration of the meeting.
RECONVENE
The City Council reconvened at 8:16 p.m. at the City Hall Conference Room.
CITYILALL CONFERENCE ROOM
Andover City Council Workshop Meeting
Minutes —May 23, 2017
Page 5
RURAL RESERVE ZONING CODE UPDATE DISCUSSION
3 Mr. Janish updated the Council on the Zoning Text Amendment for the Rural Reserve area. He
4 reviewed the discussion of the Planning and Zoning Commission.
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6 Mayor Trude stated regarding Item J1 for when lot splits result in less than 10 acres, if the
7 Council decided to deny or allow, whatever the action, they need a reason to. She wondered
8 what would happen if the property could not develop in the future. Mr. Janish stated if that were
9 to happen then they would go back and remove the development agreement that was put in place
10 from the property.
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12 Councilmember Bukkila asked how the development agreement is documented. Mr. Dickinson
13 stated it is recorded against the properties that are involved in the transaction. He stated the City
14 would have a checklist item on a lot split and plat applications, it would be an item on the review
15 list, they would have to update all their spreadsheets to track this and it would need to be updated
16 through the review process.
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18 Councilmember Holthus asked if this can be recorded through the property ID. Mr. Dickinson
19 stated at the County level they can but at the City they have their own recording processes and
20 can have copies of the documents at the City but the true legal level of identifying what the title
21 restrictions are on the property goes to the County. Having something recorded at the County is
22 more secure. Met Council has indicated it is acceptable to have it kept at the City but it does
23 provide a bourdon to the City and anyone who is looking at the property to make the check to the
24 City to make sure that the information is correct. This also provides a bourdon to the property
25 owner that was impacted that they should identify that as a disclosure when they sell their
26 property. He thought there were some checks and balances out there, all can work but it is a
27 matter of where the Council finds their level of comfort.
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29 Mayor Trude asked when the triggers would disappear. What would happen if a property owner
30 did not want to develop when the rest of the Rural Reserve was being developed. Mr. Janish
31 stated technically the City would have an option, condemnation although not generally preferred
32 would be a potential there. These triggers can be modified. Mayor Trude stated the Met Council
33 designed something that holds back more homes unless there is sewer pipe there, the City cares
34 about orderly development, not necessarily what the Met Council wants, which is holding people
35 back from developing.
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37 Councilmember Bukkila asked with the development agreement, the large parcel would be the
38 only one that would have the restriction and not the developed area. Mr. Dickinson stated that is
39 correct, relative to the development agreement. He noted house placement on the new lot would
40 be important as well.
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42 Councilmember Holthus asked if the thirty acres in scenario four could be split without a second
43 access. Mr. Janish stated there needed to be the three hundred feet along a public roadway and in
44 this scenario, they would because there is 660 feet available so they could technically put 2 more
Andover City Council Workshop Meeting
Minutes — May 23, 2017
Page 6
1 units on the thirty acres.
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3 Mayor Trude asked if the Planning and Zoning Commission covered the City concerns. Mr.
4 Janish indicated they did. The City can put triggers in there to slow down development until the
5 area is ready.
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7 Mayor Trude asked if tracking amounts to a checklist only. Mr. Janish stated as part of the
8 review process of the split they would track the numbers through a spreadsheet and other means.
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10 The Council reviewed different scenarios where a development agreement would be needed.
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12 Councilmember Goodrich indicated he is leaning towards the tracking option although that may
13 create some work for staff that is doable. He thought this was the least restrictive and would still
14 have triggers to bring decisions back to the Council.
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16 Councilmember Holthus asked if the tracking option would be recorded with the County. Mr.
17 Dickinson indicated it would not. He stated the property owner would have the bourdon of
18 disclosure if there is a sale transaction. The other part of this is title companies do a lot more
19 verification now than in the past.
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21 Mayor Trude asked if tracking only consisted of a checklist. Mr. Janish stated they would still
22 go through the whole process but instead of creating a development agreement they would track
23 the numbers through a spreadsheet.
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25 Mayor Trude asked why the Planning and Zoning Commission did not like the tracking option.
26 Mr. Janish stated the person making the motion liked the language of Item JI which involves the
27 involvement of the Council and public hearing process.
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29 The Council agreed that if there is a split that was permissible before this then it should not be
30 included in the new process.
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32 Mayor Trude stated she is not sure if they should require a sketch plan because she did not want
33 someone to go through all the cost to build a couple houses on ten acres. She heard developers
34 say that a sketch plan costs as much as a preliminary plat. Mr. Dickinson stated it can. Mr.
35 Berkowitz stated a sketch plan, in a lot of cases is a big deal because it does direct the
36 preliminary plat. He did not think there was a benefit to having a sketch plan done.
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38 Mayor Trude stated the Council needed to decide if they should go with the tracking or
39 development agreement. The Planning and Zoning Commission liked the idea of a development
40 agreement because they can capture the "what ifs" the City might be worried about.
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42 Mayor Trude stated she hates to put a lot of weight on staff and at this point she would like to
43 support the Planning and Zoning Commission recommendation and then when it is a piece on the
44 edge the development agreement is pretty simple and the City does not have a lot of worries.
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Andover City Council Workshop Meeting
Minutes — May 23, 2017
Page 7
When it is close to Andover High School and where Veterans Memorial Boulevard is going to go
through she indicated she is a little more concerned.
Councilmember Holthus stated she is in favor of what the Planning and Zoning Commission
recommended as well. Councilmember Knight agreed.
Councilmember Holthus thought the sketch plan would be up to the applicant.
Mr. Lee Packer thought they had four options and it sounded like option four was the only option
with any kind of restriction on it. He thought they all preferred the tracking option with the
checklist because it is less restrictive for them to build. He stated with the administrative lot
split, he wanted to know if some language could be put in that indicated options 1-3 states they
don't need any restrictions and go through the administrative lot split process.
There was further discussion about the four options and what each one involved.
Mr. Janish stated option one is the only option allowed in the City today without a
Comprehensive Plan Amendment. To go through the public hearing process the way it is
currently written would include all four options. What he heard the Council say is they want to
remove option one so they do not go through the public hearing process. As part of the
Comprehensive Plan Amendment, options 2-4 they would go through the public hearing process.
Mr. Janish reviewed with the Council what is going forward to the Met Council in June. He
noted it is not related to their zoning text. Their zoning text is what the City decides it to be.
What they are asking the Met Council permission for is to do options 1-3 and to allow some sort
of tools to do option 4. Tools that are decided are up to the City, the process for the splitting are
up to the City.
Mr. Janish stated if they exclude option one from the public hearing process does the Council
still want it to go through the Planning and Zoning Commission and City Council.
Councilmember Holthus stated if it does not go through the public hearing process then it does
not need to go through the Planning and Zoning Commission. Mr. Dickinson indicated that is
correct. Councilmember Holthus thought it could go directly to the City Council. Mr. Janish
stated they can make the splitting process not a public hearing process, it could just be an item on
the agenda and individuals would not receive notice. Councilmember Holthus stated she did not
like that the public would not be notified of what was going to happen next to them.
Mr. Jake Packer, 3074 161St Avenue NW, stated they have already had four meetings for
transparency so the public knows what is going on. Mr. Lee Packer stated anybody in the Rural
Reserve would be a concern but anybody outside of the Rural Reserve don't currently have
restrictions placed upon them that they already have. If they have five acres or more they can do
an administrative lot split.
Mayor Trude stated the difference is the people outside of the Rural Reserve did not sign up to
save their property for future development. Mr. Lee Packer stated they never chose to be in the
Andover City Council Workshop Meeting
Minutes — May 23, 2017
Page 8
Rural Reserve, they never wanted to do it and were not given an option. They were told this was
going to happen and they had an option to oppose it and go to a formal process to oppose it but
they were never told they had an option. He wished the City would quit saying they chose to be
in it. That is what is so frustrating from their perspective. They already have restrictions placed
upon them of the 2 lots and 20 acres and now they are going to have 4 lots and 10 acres so they
are limited to what they can do with it and they are now putting additional restrictions for them
to go down to five acres which makes no sense to him. If they build on five acres they will be
preserving thirty acres.
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10 Mr. Jake Packer stated they originally wanted to build on only five acres, they are done with
11 restrictions and are not going to do any restrictions. He stated Lee Packer is going to gift them
12 the property needed to meet current requirements in order for them to build. He stated they have
13 been going down the process for a year and they want to get the homes built this summer.
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15 Ms. Mary Harrell, 14955 Ivywood Street, stated she has been following this item and she
16 wondered if this will impact the entire Rural Reserve. Councilmember Bukkila stated anyone
17 with road access can build in the Rural Reserve or they would have to build a road. Ms. Harrell
18 stated the road piece is the significant concern for her. She is concerned that the development of
19 the Rural Reserve being orderly and planned well. She stated she is sympathetic to the Packers
20 issue but the impact down the road for a lot of them is that there is so much unknown, especially
21 with the Comprehensive Plan Amendment.
22 Mr. Janish stated they could include language stating that if public infrastructure, such as a road
23 is to be built, then that triggers the public hearing process. The Council liked that. Mr.
24 Dickinson indicated this item would be before the Council for consideration on June 6th
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26 DISCUSS PEDESTRI NSIGNALCROSSING/149'AVENUENW&CROSSTOWN
27 BLVD NW
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29 Mr. Berkowitz explained the City Council is requested to discuss the pedestrian signal crossing
30 at 149th Avenue NW & Crosstown Boulevard NW.
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32 Mr. Berkowitz reviewed the staff report with the Council.
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34 Mr. Berkowitz recommended moving forward with the second bullet point in the staff report
35 which is doing a preliminary study for $2,200 to take a look at it and see if the crossing does
36 meet warrants. He noted the County does not think it will meet warrants. He suggests they get
37 the study going right away before school is out.
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39 Mayor Trude thought they should do the whole study. Mr. Berkowitz stated the $2,200 for the
40 preliminary study would go towards the $10,000 if they continue to move forward.
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42 Mayor Trude stated if staff gets the numbers they need then she thinks they should jump to step
43 two so they don't have to come back for approval again. ,
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Andover City Council Workshop Meeting
Minutes — May 23, 2017
Page 9
Council concurred to move forward with the preliminary study and if needed Administration
could move forward with the entire study.
OTHER BUSINESS
Mr. Berkowitz stated the couple that came to the Council meeting wanting the fence in the pond
area have submitted a permit request to get a fence. He stated they will be denying the request
and the residents will probably appeal it. He stated if they vary and allow this to happen there
are another ten property owners that will come forward as well.
REVIEW COMMUNITY VISION AND ORGANIZATIONAL GOALS & VALUES
DOCUMENT
Mr. Dickinson explained a strategic planning session was held with the City Council in 2015,
with a final Council Community Vision and Organizational Goals and Values document
approved by the City Council. The 2018 Budget Development guidelines adopted at the April
18`h City Council meeting contain guidelines related to strategic planning and adherence to
community goals and values.
Council would like to renew but Mayor Trude thought they needed to review this when there is
not so much on the agenda.
APRIL 2017 BUDGET PROGRESS REPORTS
Mr. Dickinson noted this item is for review by the Council and if there were questions to email
him for clarification.
APRIL 2017 CITYINVESTMENTS REVIEW
Mr. Dickinson noted this item is for review by the Council and if there were questions to email
him for clarification.
OTHER TOPICS
There were none.
ADJOURNMENT
Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:15 p.m.
Respectfully Submitted,
Sue Osbeck, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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REGULAR ANDOVER CITY COUNCIL MEETING —JUNE 20, 2017
MINUTES
The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie
Trude, June 20, 2017, 7:00 p.m., at the Andover City, Hall 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Mike Knight, Valerie Holthus and James Goodrich
Councilmember absent: Sheri Bukkila
Also present: City Administrator, Jim Dickinson
Community Development Director, Joe Janish
Others -
PLEDGE OFALLEGL4NCE
RESIDENT FORUM
No one wished to address the Council.
AGENDA APPROVAL
Supplemental information was provided on Item #10.
Additions to the agenda were:
Item #13A — Consider Ordinance Summary Publication
Item #14A .Consider Ordinance Summary Publication
Item #141- Schedule July Workshop
Motion by Knight, Seconded by Goodrich, to approve the Agenda as amended above. Motion
carried unanimously.
APPROVAL OFMINUTES
May 23, 2017, Workshop Meeting: Tabled.
Mayor Trude suggested tabling the minutes for further input and review.
Motion by Trude, Seconded by Holthus to table the minutes to a future meeting. Motion carried
unanimously.
Regular Andover City Council Meeting
Minutes —Jane 20, 2017
Page 2
June 6, 2017, Regular Meeting: Correct as written.
Motion by Holthus, Seconded by Goodrich, to approve the minutes as presented. Motion carried
4 unanimously.
6 CONSENT ITEMS
8 Item 2 Approve Payment of Claims
9 Item 3 Approve Encroachment Permit/14-15/Fox Meadows Park Redevelopment
10 Item 4 Accept Feasibility Report/Waive Public Hearing/Order Assessment Roll/17-38/2462-
11 138th Ave. NW/WM (See Resolution R051-17)
12 Item 5 Award Bid/17-16, Andover Blvd. NW Trail & 16-18, Hanson Blvd. NW Trail
13 Reconstruction (See Resolution R052-17)
14 Item 6 Approve Refuse/Recycler Hauler License
15 Item 7 Approve Application for Exempt Permit/Andover Center Ice Club
16 Item 8 Approve Lease Agreement/Anoka-Hennepin School District/2017 Andover Family Fun
17 Fest
18 Item 9 Approve Building Security System/City Hall, Public Works & All 3 Fire Stations
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20 Motion by Holthus Seconded by Knight, approval of the Consent Agenda as read. Motion carried
21 unanimously.
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23 ANOKA COUNTY SHERIFF'S OFFICE MONTHL Y REPOR T
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25 Commander Brian Podany gave the monthly Sheriffs Report. He cautioned residents to lock the
26 doors of cars parked outside of garages and to bring garage door openers inside of the house at night.
27 He suggested hiding valuables in unconventional places rather than master bedrooms where
28 valuables are typically kept. Anew canine partner will join the department next month for a total of
29 four.
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31 Mayor Trude highlighted that residents should protect against crimes of opportunity. She reminded
32 residents that anyone selling things door-to-door needs to have a peddler license in the City.
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34 PUBLIC HEARING: VACATION OF EASEMENT — 15200 UPLANDER STREET NW —
35 SCOTT & MICHELLE DARSO W
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37 Mr. Janish explained the property owners are seeking to vacate a portion of the existing rear yard
38 drainage and utility easement across parts of the residential lot located at 15200 Uplander Street NW,
39 within the Woodland Estates Fourth Addition subdivision. The property owner is requesting the
40 vacation of easement to increase the usable area in the rear yard for the installation of an in -ground
41 pool. The drainage of water flows to a drainage swale located west of the property. The Engineering
42 Department did not find any issues from this proposal.
43
Regular Andover City Council Meeting
Minutes —June 20, 2017
Page 3
1 Mr. Janish reviewed the information with the Council.
2
3 Motion by Holthus, Seconded by Goodrich, to open the public hearing at 7:19 p.m. Motion carried
4 unanimously.
6 No one was in attendance to speak at the public hearing.
7
8 Motion by Goodrich, Seconded by Knight, to close the public hearing at 7:20 p.m. Motion carried
9 unanimously.
10
11 Motion by Holthus, Seconded by Goodrich, to approve Resolution No. R053-17 granting the
12 vacation of drainage and utility easement at 15200 Uplander Street NW, Lot 25, Block 3, Woodland
13 Estates Fourth Addition. Motion carried unanimously.
14
15 CONSIDER CITY CODE AMENDMENTS TO TITLE 3 LIQUOR CONTROL
16
17 Mr. Dickinson explained cities in Minnesota have the ability to choose whether to allow Sunday
18 sales for off -sale intoxicating licenses. By approving the amendments, Sunday sales would be
19 allowed for off -sale intoxicating licenses in the City.
20
21 The approval of the City Code is a policy decision by the City Council. The ordinance has been
22 reviewed by Administration and the City Attorney for legal and form.
23
24 Mayor Trude stated this is an opportunity to clean up the City Code.
25
26 Mr. Dickinson stated there is reference in the ordinance to the Minnesota statute. He also noted a
27 few cities with municipal liquor stores have not approved the change. Those cities are mostly out -
28 state.
29
30 Motion by Holthus, Seconded by Goodrich, to approve Ordinance No. 470, an ordinance amending
31 City Code Title 3, Liquor Control. Motion carried unanimously.
32
33 CONSIDER CITY CODE AMENDMENT TO TITLE 5, CHAPTER 1B EQUINES
34
35 Mr. Janish stated the current City Code requires the consultation of the Equestrian Council as it
36 relates to horse issues. Currently the City does not have an active Equestrian Council.
37
38 Staff approached the City Council about amending the City Code to provide the opportunity for
39 horse related issues to be reviewed at a staff level, in order to provide service that is more efficient to
40 City residents that have horses. Staff provided a draft ordinance for the Planning & Zoning
41 Commission to consider, that provides the authority to the City Administrator or designee to handle
42 issues as they arise, related to horses. A summary of the proposed changes include:
43 - Delegate the Equestrian Council authority to City Administrator or designee
Regular Andover City Council Meeting
Minutes —June 20, 2017
Page 4
1 - No longer restrict horses to the "rear yard" but allow for horses outside of the front yard
2 setback; and
3 - General "clean-up" language
4
5 Councilmember Knight inquired about horses riding in the streets. Mayor Trude noted sometimes
6 people ride on trails that are not meant for the weight of a horse.
7
8 Councilmember Holthus asked how long it has been since there was a regular meeting of the
9 Equestrian Council. Mr. Dickinson confirmed it had been over 5 years and that there are very few
10 requests.
11
12 Mayor Trude suggested when the application for the license is made, then a checklist could be shared
13 that would be educational, as it relates to horse -related ordinances.
14
15 Councilmember Goodrich asked for clarification regarding the need to come to the Council. Mr.
16 Dickinson stated it would be needed on smaller lots or requests to have a fence in the side yard.
17
18 Mr. Janish reviewed the staff report with the Council.
19
20 Motion by Goodrich, Seconded by Knight, to amend Ordinance No. 471, Title 5, Chapter 113
21 Equines of the City Code. Motion carried unanimously.
22
23 CONSIDER ORDINANCE SUMMARY PUBLICATION/CITY CODE AMENDMENT TO
24 TITLE 5, CHAPTER 1B EQUINES
25
26 Mayor Trude stated this agenda item related to publication of a summary of the City Code changes,
27 rather than printing each page having a change.
28
29 Motion by Holthus, Seconded by Goodrich, to publish a summary of Ordinance No. 471 changes.
30 Motion carried unanimously.
31
32 CONSIDER CITY CODE AMENDMENT TO TITLE 5, CHAPTER 10 DRUG
33 PARAPHERNALIA
34
35 Mr. Janish stated the City Code amendment describes language that would regulate drug
36 paraphernalia. They were drafted by the City of Anoka, tested in the courts, and the j udge found the
37 ordinance to be valid. Mr. Janish stated the Planning & Zoning Commission had some concerns
38 about other kinds of injection methods for medication. The City Attorney recommended no changes
39 to the ordinance since it had already been tested in the courts.
40
41 Mr. Janish reviewed the staff report with the Council.
42
43 Motion by Holthus, Seconded by Goodrich, to amend Ordinance No. 472, Title 5, Chapter 10 Drug
Regular Andover City Council Meeting
Minutes —June 20, 2017
Page 5
Paraphernalia of the City Code. Motion carried unanimously.
3 CONSIDER ORDINANCE SUMMARY PUBLICATION/CITY CODE AMENDMENT TO
4 TITLES, CHAPTER 10 DRUG PARAPHERNALIA
Mayor Trude outlined the agenda item.
8 Motion by Holthus, Seconded by Goodrich, to publish a summary of Ordinance No. 472 changes.
9 Motion carried unanimously.
10
11 SCHEDULE JULY WORKSHOP
12
13 Discussion ensued about moving the July workshop meeting to July 20`h. Mr. Dickinson contacted
14 Councilmember Bukkila prior to the Council meeting. She requested there not be a second
15 workshop in July if the July 20`h date is approved. The big discussion topic would be to move the
16 Comprehensive Plan work forward. Mr. Dickinson stated that July 25`h was also an option.
17
18 Mayor Trude asked if this agenda item could go on the agenda for the July 5`h meeting. She also
19 suggested a workshop meeting following the second Council meeting of the month in July and
20 possibly to include the Planning & Zoning Commission.
21
22 This agenda item was postponed and no action was taken.
23
24 ADMINISTRATOR'S REPORT
25
26 City Staff updated the Council on the administration and city department activities, legislative
27 updates, updates on development/CIP projects, and meeting reminders/community events.
28
29 (Meetings) Mr. Dickinson participated in meetings with local businesses, and attended Emergency
30 Management training - related to weather warnings. The Comprehensive Plan is moving forward
31 and entails a number of meetings. The budget deadline for staff requests is on July 1" and Council
32 will review the preliminary budget at a future workshop meeting. This timeline moves forward to
33 meet the deadline for the property tax statement estimates going out.
34
35 (Construction) Mr. Dickinson stated 60 new homes had been permitted. Construction is moving
36 forward, along with road reconstruction, and the wetland restoration project at the old golf course.
37
38 (Community Development) Mr. Janish confirmed there is some interest in small commercial
39 development, but that it is preliminary. The Met Council board met and the Rural Reserve proposal
40 was approved. Mayor Trude thanked Mr. Janish for attending this meeting during his vacation. He
41 also confirmed that work is starting to move forward with the lot split that brought this issue to the
42 forefront.
43
Regular Andover City Council Meeting
Minutes —June 20, 2017
Page 6
MAFOR/COUNCIL INPUT
3 (Road Construction) Mayor Trude stated the dust level on Bunker Lake Boulevard continues, and
4 residents and visitors are confused when they are looking for the wave pool. The Mayor requested
5 the signage be updated, especially for those coming from northern Andover. Generally, guests need
6 to go to Coon Rapids to get to the wave pool. Those wanting to ride horses need to come from
7 Highway 65. The deadline for completion is August 19`h. She indicated that 181 s` Avenue will also
8 have a short closing.
10 (Family Fun Fest) Mayor Trude indicated she is looking ahead to the Andover Family Fun Fest.
11 She encouraged residents to read the City newsletter. The dates are July 7th and 8th.
12 Councilmembers host a booth along with the Planning & Zoning Commission. The pollinator group
13 will be there to advise residents.
14
15 (Schools) Mayor Trude confirmed the school district is responding and all schools are looking to get
16 rid of portables and adding on to existing buildings.
17
18 (Commercial Construction) Mayor Trude stated there was a ribbon cutting at Walgreens and they
19 have now added a clinic — MedExpress. It is the first one in the north Metro. Construction on a new
20 day care will begin soon. Joy Kitchen is now open and has good reviews.
21
22 ADJOURNMENT
23
24 Motion by Holthus, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting
25 adjourned at 7:53 p.m.
26
27 Respectfully submitted,
28
29 Marlene White, Recording Secretary
30
31
32
33
1
Regular Andover City Council Meeting
Minutes—June 20, 2017
Page 7
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JUNE 20, 2017
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE.........................................................................................................
1
RESIDENTFORUM......................................................................................................................
1
AGENDAAPPROVAL..................................................................................................................
1
APPROVALOF MINUTES...........................................................................................................
1
CONSENTITEMS.........................................................................................................................
2
Item 2 Approve Payment of Claims.........................................................................................
2
Item 3 Approve Encroachment Permit/I4-15/Fox Meadows Park Redevelopment ................
2
Item 4 Accept Feasibility Report/Waive Public Hearing/Order Assessment Roll/17-38/2462-
138`h Ave. NW/WM(R051-17)..........................................................................................
2
Item 5 Award Bid/17-16, Andover Blvd. NW Trail & 16-18, Hanson Blvd. NW Trail
Reconstruction(R052-17)...................................................................................................
2
Item 6 Approve Refuse/Recycler Hauler License....................................................................
2
Item 7 Approve Application for Exempt Permit/Andover Center Ice Club ............................
2
Item 8 Approve Lease Agreement/Anoka-Hennepin School District/2017 Andover Family
FunFest...............................................................................................................................
2
Item 9 Approve Building Security System/City Hall, Public Works & All 3 Fire Stations ....
2
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................
2
PUBLIC HEARING: VACATION OF EASEMENT —15200 UPLANDER STREET NW —
SCOTT & MICHELLE DARSOW (R053-17)..........................................................................
2
CONSIDER CITY CODE AMENDMENTS TO TITLE 3 LIQUOR CONTROL (Ord. 470) ......
3
CONSIDER CITY CODE AMENDMENT TO TITLE 5, CHAPTER 1B EQUINES (Ord. 471).3
CONSIDER ORDINANCE SUMMARY PUBLICATION (Ord. 471 Summary) .........................
4
CONSIDER CITY CODE AMENDMENT TO TITLE 5, CHAPTER 10 DRUG
PARAPHERNALIA (Ord. 472).................................................................................................
4
CONSIDER ORDINANCE SUMMARY PUBLICATION (Ord. 472 Summary) .........................
5
SCHEDULEJULY WORKSHOP..................................................................................................
5
ADMINISTRATOR'S REPORT....................................................................................................
5
(Meetings)...................................................................................................................................
5
(Construction).............................................................................................................................
5
(Community Development)........................................................................................................
5
MAYOR/COUNCIL INPUT..........................................................................................................
6
(Road Construction)....................................................................................................................
6
(Family Fun Fest)........................................................................................................................
6
(Schools).....................................................................................................................................
6
(Commercial Construction)........................................................................................................
6
ADJOURNMENT...........................................................................................................................
6
t C I T Y 0 F
DOVERI
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763).755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Lee Brezinka, Finance Manager
SUBJECT: Payment of Claims
DATE: July 5, 2017
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $236,854.19 on disbursement edit lists #1—#2 from 06/21/17 to 06/29/17 have been issued and
released.
Claims totaling $958,006.67 on disbursement edit list #3 dated 07/05/17 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $1,194,860.86. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
U`e� 7 .
Lee Brezinka
Attachments: Check Proof Lists
Accounts NyAie
Computer Check Proof List by Vendor
User: brendaf
Printed: 06/21/2017 - 11:18AM
Batch: 00419.06.2017
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:
AFLAC
AFLAC
Check Sequence: 1
ACH Enabled: False
685595
May 2017 Premium
338.16
06/21/2017
0101-00000-21209
Check Total:
338.16
Vendor:
AncomTec
Ancom Technical Center
Check Sequence: 2
ACH Enabled: False
70054
Install Radio in Unit #17-79
384.83
06/21/2017
4180-49300-65400
Check Total:
384.83
Vendor:
AnkChamb
Anoka Area Chamber of Commerce
Check Sequence: 3
ACH Enabled: False
018409
June 2017 Monthly Chamber Luncheon
15.00
06/21/2017
0101-41200-61310
018409
June 2017 Monthly Chamber Luncheon
15.00
06/21/2017
0101-41500-61310
018409
June 2017 Monthly Chamber Luncheon
30.00
06/21/2017
0101-41100-61310
Check Total:
60.00
Vendor:
BjorkCom
Bjorklund Companies LLC
Check Sequence: 4
ACH Enabled: False
26009
Class 5 Gravel
316.99
06/21/2017
0101-43100-63300
26014
Class 5 Gravel -
1,587.50
06/21/2017
0101-43100-63300
26032
Class 5 Gravel
634.37
06/21/2017
0101-43100-63300
26052
Black Dirt
1,170.00
06/21/2017
0101-43100-63300
Check Total:
3,708.86
Vendor:
CentWood
Central Wood Products -Rivard Companies
Check Sequence: 5
ACH Enabled: False
371572
2680 Coco -Brown Mulch
1,946.00
06/21/2017
0101-45000-61130
371740
2680 Coco -Brown Mulch
1,946.00
06/21/2017
0101-45000-61130
Check Total:
3,892.00
Vendor:
CenLink
CenturyLmk
Check Sequence: 6
ACH Enabled: False
763 755-0776
Community Center Service
20.00
06/21/2017
2130-44000-62030
763 755-0776
Fire Department Service
20.00
06/21/2017
0101-41920-62030
AP -Computer Check Proof List by Vendor (06/21/2017 - 11:18 AM) Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
763 755-0776
Public Works Service
19.99
06/21/2017
0101-41930-62030
763 755-0776
City Hall Service
19.99
06/21/2017
0101-41910-62030
Check Total:
79.98
Vendor: CLIMBTha
CLIMB Theatre Inc
Check Sequence: 7
ACH Enabled:
False
48533
Anoka Co. Sheriffs Office Safety Camp
498.00
06/21/2017
0101-00000-24210
Check Total:
498.00
Vendor: CoonRapi
City of Coon Rapids
Check Sequence: 8
ACH Enabled:
False
11894
Traffic Signal - Hanson & 133rd
58.82
06/21/2017
0101-43400-62005
11894
Traffic Signal -Crosstown & 133rd
43.72
06/21/2017
010143400-62005
Check Total:
102.54
Vendor: DehnOil
Delia Oil Company
Check Sequence: 9
ACH Enabled:
False
53136
Unleaded Fuel
1,185.00
06/21/2017
6100-48800-61045
53137
Diesel Fuel
2,849.00
06/21/2017
6100-48800-61050
Check Total:
4,034.00
Vendor: DTBMgmt
DTB Management LLC
Check Sequence: 10
ACH Enabled:
False
16770 Wren St. NW ( Septic)
27,500.00
06/21/2017
4120-49300-63010
Check Total:
27,500.00
Vendor: ECM
ECM Publishers, Inc.
Check Sequence: 11
ACH Enabled:
False
499048
Andover Blvd Trail
233.81
06/21/2017
4170-49300-63025
499048
Hanson Blvd Trail Reconstruction
233.82
06/21/2017
414149300-63025
499525
Monthly Recycling Program +SEO
260.00
06/21/2017
0101-46000-63025
Check Total:
727.63
Vendor: Fortema
Forterra Pipe & Precast
Check Sequence: 12
ACH Enabled:
False
ST0000I153
Storm Sewer Supplies
874.00
06/21/2017
5300-48300-61145
Check Total:
874.00
Vendor: G&K
G&K Services Inc
Check Sequence: 13
ACH Enabled:
False
6182539009
Uniform Cleaning
30.64
06/21/2017
6100-48800-61020
6182539009
Uniform Cleaning
61.32
06/21/2017
5200-48200-61005
6182539009
Uniform Cleaning
214.70
06/21/2017
0101-43100-61020
6182539009
Uniform Cleaning
30.69
06/21/2017
0101-43300-61020
6182539009
Uniform Cleaning
92.00
06/21/2017
0101-45000-61020
AP -Computer Check Proof List by Vendor (06/21/2017 - 11:18 AM)
Page 2
Invoice No Description Amount Payment Date Acct Number Reference
6182539009
Uniform Cleaning
30.69
06/21/2017
5100-48100-61005
6182539010
Floor Mat Rental
67.38
06/21/2017
0101-41930-62200
6182539011
Floor Mat Rental
39.90
06/21/2017
0101-41910-62200
6182539012
Floor Mat Rental
133.93
06/21/2017
5100-48100-62200
Check Total:
701.25
Vendor: HagforsT
Ted Hagfors Inc.
Check Sequence: 14
ACH Enabled: False
201710
2017 Electrical Inspections
1,494.75
06/21/2017
0101-42300-63005
Check Total:
1,494.75
Vendor: Hawkins2
Hawkins Inc
Check Sequence: 15
ACH Enabled: False
4087736
Chemicals for Water Treatment Plant
4,682.48
06/21/2017
5100-48100-61040
4092149
Chemicals for Water Treatment Plant
9,191.48
06/21/2017
5100148100-61040
Check Total:
13,873.96
Vendor: HlthPDen
Health Partners
Check Sequence: 16
ACH Enabled: False
73726595
July 2017 Premium
3,977.44
06/21/2017
0101-00000-21208
73726595
July 2017 Premium
46,049.25
06/21/2017
0101-00000-21206
73726595
July 2017 Premium
1,152.27
06/21/2017
7100-00000-21218
Check Total:
51,178.96
Vendor: HoffmanB
Hoffman Bros. Sod, Inc.
Check Sequence: 17
ACH Enabled: False
017812
Bluegrass Sod
15.30
06/21/2017
5300-48300-61130
017826
Biucgrass Sod
597.40
06/21/2017
5300-48300-61130
Check Total:
612.70
Vendor': HotsyEqu
HotsyMinnesota.com
Check Sequence: 18
ACH Enabled: False
55889
Labor to Repair Unit #16-347
148.50
06/21/2017
6100-48800-63135
55889
Parts to Repair Unit #16-347
320.54
06/21/2017
6100-48800-61115
Check Total: -
469.04
Vendor: JRAdvanc
JR's Advanced Recyclers
Check Sequence: 19
ACH Enabled: False
92536
Recycling Appliances & Electronics
170.00
06/21/2017
0101-46000-63010
92537
Recycling Appliances/ElecuoniesBulbs
818.00
06/21/2017
0101-46000-63010
Check Total:
988.00
Vendor: KinectEG
Kinect Energy Group
Check Sequence: 20
ACH Enabled: False
259962/5852862
CommuniTy Center
5,309.21
06/21/2017
2130-44000-62015
AP -Computer Check Proof List by Vendor (06/21/2017 - 11:18 AM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
259962/5950574
Public Works
06/21/2017
Check Total:
Vendor: MacQueen
MacQueen Equipment Inc.
W00158
Labor to Repair Unit 94821
89.95
Check Total:
Vendor: Menards
Menards
44650
Misc. Supplies
06/21/2017
Check Total:
Vendor: MnForest
MN State Forest Nursery
20170226
Shipping for Seedlings
Check Total:
Vendor: NoSafety
Northern Safety Technology
43960
Parts for Units #00-103 & #00-104
06/21/2017
Check Total:
Vendor: NoTechno
Northern Technologies, LLC
21604
Fox Meadows Park Redevelopment
21607
Country Oaks North 3rd Addition
21672
168th Ln Recon (RLB to Verdin)
2,864.50
Check Total:
Vendor: NovakFl
Novak Fleck, Inc.
13807 - Escrow
13807 Martin Street NW
13807 -Insp Fee
13807 Martin Street NW
7,250.00
Check Total:
Vendor: OReiAuto
O'Reilly Auto Parts
3253-270258
Returned Fuel Filters
3253-271323
Wiring Kit for Unit #101
3253-271325
Adapter
3253-271355
30 Lbs of R134A
3253-271541
Mini Lamp & Optronics
521.54 06/21/2017 0101-41930-62015
5,830.75
Check Sequence: 21
355.25 06/21/2017 6100-48800-63135
355.25
Check Sequence: 22
93.66 06/21/2017 0101-41930-61120
Check Sequence: 23
33.00
06/21/2017
2230-41600-61130
33.00
06/21/2017
6100-48800-61115
89.95
06/21/2017
Check Sequence: 24
428.04
06/21/2017
6100-48800-61115
428.04
06/21/2017
6100-48800-61020
Check Sequence: 25
374.25
06/21/2017
4150-49300-63005
758.75
06/21/2017
7200-00000-24203
1,731.50
06/21/2017
4140-49300-63005
2,864.50
Check Sequence: 26
7,250.00
06/21/2017
7200-00000-24203
-50.00
06/21/2017
0101-41600-54180
Check Sequence: 27
-24.60
06/21/2017
6100-48800-61115
29.99
06/21/2017
6100-48800-61115
89.95
06/21/2017
6100-48800-61115
149.99
06/21/2017
6100-48800-61020
32.08
06/21/2017
6100-48800-61020
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/21/2017 - 11:18 AM) Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
277.41
Vendor: OflDepot
Office Depot
Check Sequence: 28
ACH Enabled: False
933811211001
PW Office Depot Supplies
122.34
06/21/2017
5200-48200-61005
933811211001
PW Office Depot Supplies
63.72
06/21/2017
5100-48100-61005
933811211001
PW Office Depot Supplies
17.83
06/21/2017
0101-46000-61005
933811211001
PW Office Depot Supplies
89.20
06/21/2017
0101-45000-61005
933811211001
PW Office Depot Supplies
25.47
06/21/2017
0101-43200-61005
933811211001
PW Office Depot Supplies
38.21
06/21/2017
0101-43100-61005
933871332001
CC Office Depot Supplies
10.96
06/21/2017
2130-44300-61005
933871332001
CC Office Depot Supplies
10.97
06/21/2017
2130-44000-61005
933871476001
CC Office Depot Supplies
26.25
06/21/2017
2130-44000-61005
933871476001
CC Office Depot Supplies
26.25
06/21/2017
2130-44300-61005
934881134001
CH Office Depot Supplies
5.26
06/21/2017
0101-41400-61005
934881134001
CH Office Depot Supplies
2.63
06/21/2017
0101-41300-61005
934881134001
CH Office Depot Supplies
5.26
06/21/2017
0101-41230-61005
934881134001
CH Office Depot Supplies
13.15
06/21/2017
0101-42300-61005
934881134001
CH Office Depot Supplies
7.89
06/21/2017
0101-41200-61005
934881134001
Office Supplies
26.08
06/21/2017
0101-42300-61005
934881134001
Copy Paper
629.55
06/21/2017
0101-41420-61005
934881134001
CH Office Depot Supplies
10.52
06/21/2017
0101-41500-61005
934881134001
CH Office Depot Supplies
7.89
06/21/2017
0101-41600-61005
Check Total:
1,139.43
Vendor: OxySvcCo
Oxygen Service Company
Check Sequence: 29
ACH Enabled: False
03375841
Cylinders Rental
31.62
06/21/2017
6100-48800-62200
Check Total:
31.62
Vendor: PEmmCon:
Paul Emmerich Construction Inc
Check Sequence: 30
ACH Enabled: False
1144 - Escrow
1144 150th Lane NW
5,250.00
06/21/2017
7200-00000-24203
1144 - Insp Fee
1144 150th Lane NW
-50.00
06/21/2017
0101-41600-54180
Check Total:
5,200.00
Vendor: PechaceS
Sarah Pechacek
Check Sequence: 31
ACH Enabled: False
00027551
Refund Overage on Dog License
6.00
06/21/2017
0101-00000-10301
Check Total:
6.00
Vendor: ProgBldr
Progressive Builders Inc.
Check Sequence: 32
ACH Enabled: False
13818 -Escrow
13818 Martin Street NW
7,250.00
06/21/2017
7200-00000-24203
AP -Computer Check Proof List by Vendor (06/21/2017 - 11:18 AM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
13818 -hup Fee
13818 Martin Street NW
-50.00
06/21/2017
0101-41600-54180
13852 -Escrow
13852 Martin Street NW -
7,250.00
06/21/2017
7200-00000-24203
13852 -Insp Fee
13852 Martin Sheet NW
-50.00
06/21/2017
0101-41600-54180
13878 -Escrow
13878 Martin Street NW
7,250.00
06/21/2017
7200-00000-24203
13878 -Insp Fee
13878 Martin Street NW
-50.00
06/21/2017
0101-41600-54180
13902 -Escrow
13902 Martin Street NW
7,250.00
06/21/2017
7200-00000-24203
13902 -Insp Fee
13902 Martin Street NW
-50.00
06/21/2017
0101-41600-54180
Check Total:
28,800.00
Vendor: RDOEquip
RDO Equipment
Check Sequence: 33
ACH Enabled: False
W00030
Labor to Repair Unit#173
867.00
06/21/2017
6100-48800-63135
W00030
Parts to Repair Unit#173
86.70
06/21/2017
6100-48800-61115
Check Total:
953.70
Vendor: RJMechan
RJ Mechanical, Inc.
Check Sequence: 34
ACH Enabled: False
6754
Repair Ice Unit
2,479.72
06/21/2017
2130-44300-63105
6805
Repair Condenser in Electric Room
658.95
06/21/2017
510048100-63105
Check Total:
3,138.67
Vendor: RMRServi
RMR Services LLC
Check Sequence: 35
ACH Enabled: False
20170197
May 2017 Meter Reading
1,712.03
06/21/2017
5100-48100-63010
Check Total:
1,712.03
Vendor: RoCanlnd
RoCan Industrial Products Inc.
Check Sequence: 36
ACH Enabled: False
1-22780
93%D-Limonene Aerosol - Big Orange
586.35
06/21/2017
0101-43100-61020
Check Total:
586.35
Vendor: Simplex
SimplexOrinnell LP
Check Sequence: 37
ACH Enabled: False
79473132
Fire Alarm Test & Inspection
600.00
06/21/2017
0101-41910-62300
79473286
Fire Alarm Test & Inspection
640.00
06/21/2017
010IA1930fi2300
Check Total:
1,240.00
Vendor: SmithBr
Smith Brothers Decorating
Check Sequence: 38
ACH Enabled: False
24193
White Traffic Paint
356.00
06/21/2017
0101-43100-61020
Check Total:
356.00
Vendor: SunLifeF
Sun Life Financial
Check Sequence: 39
ACH Enabled: False
238450
July 2017 Premium
1,493.51
06/21/2017
0101-00000-21205
AP -Computer Check Proof List by Vendor (06/21/2017 - 11:18 AM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
238450
July 2017 Premium
153.69
06/21/2017
7100-00000-21218
238450
July 2017 Premium
797.07
06/21/2017
0101-00000-21216
238450
July 2017 Premium
182.23
06/21/2017
0101-00000-21217
238450
July 2017 Premium
31.92
06/21/2017
0101-42200-60330
Check Total:
2,658.42
Vendor: SupSolut
Supply Solutions LLC
Check Sequence: 40
ACH Enabled: False
14407
White Roll Paper Towel
89.56
06/21/2017
0101-41930-61025
Check Total:
89.56
Vendor: THConstr
TH Construction of Anoka, Inc.
Check Sequence: 41
ACH Enabled: False
14453 - Escrow
14453 Goldenrod St. NW
5,250.00
06/21/2017
7200-00000-24203
14453 -hap Fee
14453 Goldenrod St. NW
-50.00
06/21/2017
0101-41600-54180
554 -Escrow
554141st Ave NW
3,250.00
06/21/2017
7200-00000-24203
554-Insp Fee
55414lstAveNW
-50.00
06/21/2017
0101-41600-54180
Check Total:
8,400.00
Vendor: Timesave
Timesaver
Check Sequence: 42
ACH Enabled: False
M22971
Park & Recreation Meeting
139.00
06/21/2017
0101-45000-63005
M22971
City Council Meeting
516.00
06/21/2017
0101-41100-63005
Check Total:
655.00
Vendor: WicbRich
Rich Wicber
Check Sequence: 43
ACH Enabled: False
7974
Safety Camp Bicycle Show
375.00
06/21/2017
0101-00000-24210
Check Total: 375.00
Total for Check Run: 183,943.05
Total of Number of Checks: 43
AP -Computer Check Proof List by Vendor (06/21/2017 - 11:18 AM) Page 7
Accounts Payable
Computer Check Proof List by Vendor
User: brendaf
Printed: 06/29/2017 - 2:48PM
Batch: 00426.06.2017
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 3M
3M
Check Sequence: 1
ACH Enabled:
False
SS68030
Material for Street Signs
1,029.30
06/29/2017
0101-43300-61030
Check Total:
1,029.30
Vendor: AFLAC
AFLAC
Check Sequence: 2
ACH Enabled:
False
115585
June 2017 Premium
507.24
06/29/2017
0101-00000-21209
Check Total:
507.24
Vendor: AncmnTec
Ancom Technical Center
Check Sequence: 3
ACH Enabled:
False
70487
Install Radio for Unit#17-136
481.04
06/29/2017
4180-49300-65400
Check Total:
481.04
Vendor: AnkCoOl
Anoka Cc Treasurer
Check Sequence: 4
ACH Enabled:
False
2017-03
Joint Powers Agreement
7,088.94
06/29/2017
0101-41310-63010
Check Total:
7,088.94
Vendor: Beacon
Beacon Athletics
Check Sequence: 5
ACH Enabled:
False
0477618 -CM
Credit for Pitching Rubber & Base Sets
-703.00
06/29/2017
0101-45000-61020
0478132 -IN
Sparkle #6, 50# Bag
794.00
06/29/2017
0101-00000-24201
Check Total:
91.00
Vendor: BouldCon
Boulder Contracting LLC
Check Sequence: 6
ACH Enabled:
False
13523 - Escrow ,
13523 Crooked Lake Blvd NW
7,250.00
06/29/2017
7200-00000-24203
13523 -Insp Fee
13523 Crooked Lake Blvd NW
-50.00
06/29/2017
0101-41600-54180
Check Total:
7,200.00
Vendor: Boyerl
Boyer Truck Parts
Check Sequence: 7
ACH Enabled:
False
1157079
Diesel Fuel Additive
132.27
06/29/2017
6100-48800-61050
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 1
Invoice No Description
1157079X1 Diesel Fuel Additive
Amount
Check Total:
Vendor: BSNSport
BSNSports
900080703
Ballfield - Bases, Plates & N isc. Supplies
98668553
Returned Aluminum Plank, Back Channel
98827949
Heavy Duty Anti -Whip Nets
267.54
Check Total:
Vendor: CenLmk
CenturyLmk
763 754-6713
Subway @ Community Center
Check Total:
Vendor: CintasFA
Cintas First Aid & Safety 0431
5008062575
Service First Aid Cabinet
0101-45000-61020
Check Total:
Vendor: CJSpray
CJ Spray Inc.
3099041
Hose
Check Total:
Vendor: ClassC
Class C Components Inc.
229431
Bowl Clean/Paper Towels/Garbage Bags
Check Total:
Vendor: Colonial
Colonial Life & Accident
7156706-0701247
July 2017 Premium - E7156706
7156706-0701247
July 2017 Premium - E7156706
Check Sequence: 9
Check Total:
Vendor: CommAspl
Commercial Asphalt Co.
170615
Dura Drive (42A) 6.0%/4.2%. B
Check Total:
Vendor: CubFoods
Cub Foods Coon Rapids
42384
City Council Workshop
Amount
Payment Date
Acct Number
Reference
135.27
06/29/2017
6100-48800-61050
267.54
Check Sequence: 8
ACH Enabled:
False
946.04
06/29/2017
0101-45000-61020
-767.80
06/29/2017
0101-45000-61105
21.00
06/29/2017
0101-45000-61020
199.24
Check Sequence: 9
ACH Enabled:
False
53.61
06/29/2017
2130-44100-62030
53.61
Check Sequence: 10
ACH Enabled:
False
61.32
06/29/2017
2130-44000-61020
61.32
Check Sequence: 11
ACH Enabled:
False
107.20
06/29/2017
0101-43100-61020
107.20
Check Sequence: 12
ACH Enabled:
False
387.25
06/29/2017
2130-44000-61020
387.25
Check Sequence: 13
ACH Enabled:
False
217.41
06/29/2017
0101-00000-21210
9.60
06/29/2017
7100-00000-21218
227.01
Check Sequence: 14
ACH Enabled:
False
211.71
06/29/2017
0101-43100-61125
211.71
Check Sequence: 15
ACH Enabled:
False
20.33
06/29/2017
2130-44000-61020
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 2
Invoice No Description
Amount Payment Date Acct Number Reference
20.33
Check Total:
Vendor: DehnOil
Dehn Oil Company
53276
Unleaded Fuel
53277
Diesel Fuel
1,029.42
Check Total:
Vendor: ECM
ECM Publishers, Inc.
501415
Uplander Street Hearing
503469
Ord 468 & 469
503470
Ord 472
503471
Ord 470
503472
Ord 471
Check Sequence: 17
Check Total:
Vendor: EmerAppa
Emergency Apparatus Maint
94110 -
Pump Shift Switch for Unit #4808
86.00
Check Total:
Vendor: Ferguson
Ferguson Waterworks #2516
0243476
Misc. Meter Supplies
0246129
Gaskets, Nuts & Bolts Sets
53.75
Check Total:
Vendor: G&K
G&K Services Inc
6182472232
Floor Mat Rental
6182494604
Floor Mat Rental
6182516746
Floor Mat Rental
6182550024
Uniform Cleaning
6182550024
Uniform Cleaning
6182550024
Uniform Cleaning
6182550024
Uniform Cleaning
6182550024
Uniform Cleaning
6182550024
Uniform Cleaning
Check Total:
Vendor: HageFire
Hagen Fireplace Solutions
2017-01632
Refund Fireplace Permit
Amount Payment Date Acct Number Reference
20.33
Check Sequence: 16
ACH Enabled: False
1,029.42
06/29/2017
6100-48800-61045
2,932.50
06/29/2017
6100-48800-61050
3,961.92
Check Sequence: 17
ACH Enabled: False
96.75
06/29/2017
0101-41500-63025
86.00
06/29/2017
0101-41500-63025
75.25
06/29/2017
010141500-63025
53.75
06/29/2017
0101-41300-63025
7525
06/29/2017
0101-41500-63025
387.00
Check Sequence: 18
ACH Enabled: False
161.00
06/29/2017
6100-48800-61115
161.00
Check Sequence: 19
ACH Enabled: False
948.66
06/29/2017
5100-48100-61150
236.36
06/29/2017
5100-48100-61105
1,185.02
Check Sequence: 20
ACH Enabled: False
39.90
06/29/2017
0101-41910-62200
39.90
06/29/2017
0101-41910-62200
39.90
06/29/2017
0101-41910-62200
25.04
06/29/2017
6100-48800-61020
175.50
06/29/2017
0101-43100-61020
25.08
06/29/2017
0101-43300-61020
75.21
06/29/2017
0101-45000-61020
25.08
06/29/2017
5100-48100-61005
50.13
06/29/2017
5200-48200-61005
495.74
Check Sequence: 21
ACH Enabled: False
76.00
06/29/2017
0101-42300-52225 -
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
Check Total
Vendor: HansonSt Stephanie Hanson
76.00
284.15
284.15
4,851.41
4,851.41
315.00
315.00
3,400.00
3,400.00
11 1]
96.00
128.38
68.86
648.68
941.92
115.00
115.00
Check Sequence: 22
06/29/2017 0101-00000-21211
Check Sequence: 23
06/29/2017 510048100-61040
Check Sequence: 24
06/29/2017 510048100-61035
Check Sequence: 25
06/29/2017 2130-44300-63005
Check Sequence: 26
06/29/2017 5100-48100-63100
Check Sequence: 27
06/29/2017 0101-00000-21219
Check Sequence: 28
06/29/2017 010141980-61120
06/29/2017 0101-42200-61020
06/29/2017 0101-43100-61020
06/29/2017 0101-41970-61120
Check Sequence: 29
06/29/2017 0101-42200-61315
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 4
2017 Medical Flex Account
Check Total:
Vendor:
Hawkins2
Hawkins Inc
4096497
Chemicals for Water Treatment Plant
Check Total:
Vendor:
HDSuppW
HD Supply Waterworks, LTD.
H359823
510M S/Point M2 Wire DP HR&LD
Check Total:
Vendor:
KalmesAs
Ashley Kalmes
Learn to Skate Coach
Check Total:
Vendor:
KLMEngin
KLM Engineering, Inc.
6415
ROV Inspection - Fixed Fee
Check Total:
Vendor:
LegShiel
Legal Shield
0031833
July 2017 Premium
Check Total:
Vendor:
Menards
Menards
48293
Misc. Supplies
48787
Misc. Supplies
48944
Misc. Supplies
48958
Fascia & Vented Soffits
Check Total:
Vendor:
MNFire4
Minnesota Fire Service
4889
Instructor Cert. Exam - McNallan
Check Total:
76.00
284.15
284.15
4,851.41
4,851.41
315.00
315.00
3,400.00
3,400.00
11 1]
96.00
128.38
68.86
648.68
941.92
115.00
115.00
Check Sequence: 22
06/29/2017 0101-00000-21211
Check Sequence: 23
06/29/2017 510048100-61040
Check Sequence: 24
06/29/2017 510048100-61035
Check Sequence: 25
06/29/2017 2130-44300-63005
Check Sequence: 26
06/29/2017 5100-48100-63100
Check Sequence: 27
06/29/2017 0101-00000-21219
Check Sequence: 28
06/29/2017 010141980-61120
06/29/2017 0101-42200-61020
06/29/2017 0101-43100-61020
06/29/2017 0101-41970-61120
Check Sequence: 29
06/29/2017 0101-42200-61315
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: MTIDist
MTI Distributing Inc
Check Sequence: 30
ACH Enabled: False
1117373-03
Fox Meadows Park Redevelopment
37.92
06/29/2017
4150-49300-61020
1117373-04
Fox Meadows Park Redevelopment
75.00
06/29/2017
4150-49300-61020
1123222-00
Spacers for Units #11-582 & 416-580
43.07
06/29/2017
6100-48800-61115
1123906-00
Bearings for Stock
273.54
06/29/2017
6100-48800-61115
Check Total:
429.53
Vendor: NorrJame
James Norris III
Check Sequence: 31
ACH Enabled: False
00026129
Refund Secondary Driveway Escrow
600.00
06/29/2017
4140-00000-24201
Check Total:
600.00
Vendor: NoSanSup
Northern Sanitary Supply
Check Sequence: 32
ACH Enabled: False
186539
Liners
459.60
06/29/2017
0101-45000-61025
Check Total:
459.60
Vendor. NorwoodS
Norwood Sales Inc.
Check Sequence: 33
ACH Enabled: False
96919
Fiberglass Screen for Unit #72A
238.22
06/29/2017
6100-48800-61115
Check Total:
238.22
Vendor: NovakFl
Novak Fleck, Inc.
Check Sequence: 34
ACA Enabled: False
1785 -Escrow
1785 155th Lane NW
5,250.00
06/29/2017
7200-00000-24203
1785 - Insp Fee
1785 155th Lane NW
-50.00
06/29/2017
0101-41600-54180
Check Total:
5,200.00
Vendor: OReiAuto
O'Reilly Auto Parts
Check Sequence: 35
ACH Enabled: False
3253-271345
Adapter
19.99
06/29/2017
6100.18800-61115
3253-271384
Adapter
15.00
06/29/2017
6100-48800-61115
3253-272488
Seal Beam
15.40
06/29/2017
6100-48800-61115
3253-272488
20 Amp Glass & Mini Fuseholder
10.27
06/29/2017
610048800-61020
3253-272564
HD Towel
4.29
06/29/2017
6100-48800-61020
3253-272687
Oil & Fuel Filters
49.36
06/29/2017
6100-48800-61115
3253-272936
Batteries for Unit 408-408
235.08
06/29/2017
6100-48800-61115
3253-273013
Oil
35.98
06/29/2017
6100-48800-61020
3253-273187
Kit for Unit #00-104
22.43
06/29/2017
6100-48800-61115
3253-273402
Reflex Shock for Unit 46
117.34
06/29/2017
6100-48800-61115
3253-273433
Or Stabilizer for Unit#6
12.99
06/29/2017
6100-48800-61115
3253-274334
Solenoid for Unit #08-408
- 16.01
06/29/2017
6100-48800-61115
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 6
Check Total:
554.14
Vendor: OtisElev
Otis Elevator Company
Check Sequence: 36
ACE Enabled:
False
CL66814717
Elevator Maintenance Contract
1,527.95
06/29/2017
2130-44000-62300
Check Total:
1,527.95
Vendor: PietschR
Rachel Pietsch
Check Sequence: 37
ACH Enabled:
False
Learn to Skate Coach
165.00
06/29/2017
2130-44300-63005
Check Total:
165.00
Vendor: Plunkett
Plunkett's Pest Control, Inc.
Check Sequence: 38
ACH Enabled:
False
5628056
Pest Control
124.80
06/29/2017
0101-41920-63010
5628057
Pest Control
124.80
06/29/2017
0101-41920-63010
5628058
Pest Control
124.80
06/29/2017
0101-41910-63010
5628059
Pest Control
124.80
06/29/2017
0101-41930-63010
5654223
Pest Control
156.00
06/29/2017
0101-41920-63010
5655735
Pest Control
156.00
06/29/2017
0101-41920-63010
5655736
Pest Control
156.00
06/29/2017
0101-41910-63010
5655737
Pest Control
156.00
06/29/2017
0101-41930-63010
5689701
Pest Control
124.80
06/29/2017
0101-41920-63010
5697090
Pest Control
-5.00
06/29/2017
2130-00000-20301
5697090
Pest Control
77.52
06/29/2017
2130-44000-63010
Check Total:
1,320.52
Vendor: Pomps
Pomp's Tire Service Inc
Check Sequence: 39
ACH Enabled:
False
150082802
Tire Mount for Unit 94821
29.00
06/29/2017
6100-48800-63135
Check Total:
29.00
Vendor: ProfTurf
Professional Turf & Renovation
Check Sequence: 40
ACH Enabled:
False
041171
Slow Release Fertilizer
860.00
06/29/2017
0101-45000-61130
Check Total:
860.00
Vendor: R&R
R&R Specialties of Wisconsin
Check Sequence: 41
ACH Enabled:
False
0062506 -IN
Blade Sharpening
61.00
06/29/2017
2130-44300-61020
0062516 -IN
Blade Sharpening
61.00
06/29/2017
2130-44300-61020
Check Total
122.00
Vendor: RJMechan
RJ Mechanical, Inc.
Check Sequence: 42
ACE Enabled:
False
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 6
Invoice No
Description
6876
Repair Unit in Electrical Room
Check Total:
Vendor: S&SInd
S & S Industrial Supply
292364
Mise. Supplies for Street Signs
292633
Misc. Supplies for Sweet Signs
Check Total:
Vendor: SiteOneL
SiteOne Landscape Supply
81034740
Roundup Promax
ACH Enabled:
Check Total:
Vendor: SnapOn
Snap-On Industrial
ARV/31272815
Tools
ARV/31463760
Tools
ARV/32828377
Tools
ARV/32901213
Tools
ARV/32902091
Tools
ARV/86167173
Returned CO2 Bottle Regulator
Check Total:
Vendor; SoMNlnsp
Southern Minnesota Inspection
11370
Spalding Worm Gear Winch
98.41
Check Total:
Vendor: StarTri2
Star Tribune
10962115
August 2017 IPad Subscription
Check Total:
Vendor: SupSolut
Supply Solutions LLC
14397
Jumbo Bath Tissue
14489
M Fold Paper Towels
False
Check Total:
Vendor: Tapeo
Tapco Traffic & Parking
I567553
Materials for Street Signs
Amount
Payment Date
Acct Number
Reference
222.00
06/29/2017
5100-48100-63105
222.00
Check Sequence: 43
ACH Enabled:
False
55.38
06/29/2017
0101-43300-61030
106.94
06/29/2017
0101-43300-61030
162.32
Check Sequence: 44
ACH Enabled:
False
98.41
06/29/2017
0101-45000-61020
98.41
Check Sequence: 45
ACH Enabled:
False
72.46
06/29/2017
6100-48800-61205
46.11
06/29/2017
6100-48800-61205
23.63
06/29/2017
6100-48800-61205
5.93
06/29/2017
6100-48800-61205
22.28
06/29/2017
6100-48800-61205.
-120.99
06/29/2017
6100-48800-61205
49.42
Check Sequence: 46
ACH Enabled:
False
429.94
06/29/2017
2130-44400-61020
429.94
Check Sequence: 47
ACH Enabled:
False
16.96
06/29/2017
0101-41200-61320
16.96
Check Sequence: 48
ACE Enabled:
False
59.43
06/29/2017
0101-41920-61025
69.13
06/29/2017
0101-41910-61025
128.56
Check Sequence: 49
ACH Enabled;
False
88.88
06/29/2017
0101-43300-61020
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
Vendor: TCFireSt Twin City Fireplace Stone Co, Inc.
2017-01371 Refund Permit - Was for Other City
Check Total:
Vendor: USBankEq US Bank Equipment Finance
333169779 Ricoh Copier Lease Qa Public Works
Check Total:
Vendor: USABlue, USABlue Book
286356 Replacement Tubing
286451 Replacement Tubing
-
Check Total:
Vendor: Verizon
Verizon Wireless
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Serviced
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
9787429894
Monthly
Cell Phone Service
88.88
76.00
76.00
140.50
140.50
168.18
420.29
588.47
69.37
188.76
169.61
96.25
396.63
59.37
190.40
104.38
367.03
110.64
71.89
263.07
157.11
302.04
59.37
2,605.92
336.00
504.00
168.00
504.00
168.00
Check Sequence: 50
06/29/2017 0101-42300-52225
Check Sequence: 51
06/29/2017 0101-41930-62200
Check Sequence: 52
06/29/2017 5100-48100-61135
06/29/2017 5100-48100-61135
Check Sequence: 53
06/29/2017 0101-41200-62030
06/29/2017 010142300-62030
06/29/2017 2130-44000-62030
06/29/2017 0101-41500-62030
06/29/2017 0101-41600-62030
06/29/2017 0101-41400-62030
06/29/2017 0101-42200-62030
06/29/2017 0101-41420-62030
06/29/2017 0101-45000-62030
06/29/2017 5200-48200-62030
06/29/2017 0101-43300-62030
06/29/2017 0101-43100-62030
06/29/2017 6100-48800-62030
06/29/2017 5100-48100-62030
06/29/2017 030141910-62030
Check Sequence: 54
06/29/2017 0101-41920-62300
06/29/2017 0101-41930-62300
06/29/2017 5100-48100-62300
06/29/2017 2130-44000-62300
06/29/2017 0101-41910-62300
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 8
Check Total:
Vendor: VikAutoS
Viking Automatic Sprinkler Co.
SP017346
06/17 Annual Fire Sprinkler Inspection
SP017346
06/17 Annual Fire Sprinkler Inspection
SPOI7346
06/17 Annual Fire Sprinkler Inspection
SP017346
06/17 Annual Fire Sprinkler Inspection
SP017346
06/17 Annual Fire Sprinkler Inspection
88.88
76.00
76.00
140.50
140.50
168.18
420.29
588.47
69.37
188.76
169.61
96.25
396.63
59.37
190.40
104.38
367.03
110.64
71.89
263.07
157.11
302.04
59.37
2,605.92
336.00
504.00
168.00
504.00
168.00
Check Sequence: 50
06/29/2017 0101-42300-52225
Check Sequence: 51
06/29/2017 0101-41930-62200
Check Sequence: 52
06/29/2017 5100-48100-61135
06/29/2017 5100-48100-61135
Check Sequence: 53
06/29/2017 0101-41200-62030
06/29/2017 010142300-62030
06/29/2017 2130-44000-62030
06/29/2017 0101-41500-62030
06/29/2017 0101-41600-62030
06/29/2017 0101-41400-62030
06/29/2017 0101-42200-62030
06/29/2017 0101-41420-62030
06/29/2017 0101-45000-62030
06/29/2017 5200-48200-62030
06/29/2017 0101-43300-62030
06/29/2017 0101-43100-62030
06/29/2017 6100-48800-62030
06/29/2017 5100-48100-62030
06/29/2017 030141910-62030
Check Sequence: 54
06/29/2017 0101-41920-62300
06/29/2017 0101-41930-62300
06/29/2017 5100-48100-62300
06/29/2017 2130-44000-62300
06/29/2017 0101-41910-62300
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 8
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
Vendor: YTSCompf YTS Companies, LLC
13216 Emerald Ash Borer FKA 10-32
Check Total:
Total for Check Run:
Total of Number of Checks:
1,680.00
Check Sequence: 55
297.90 06/29/2017 2230-41600-63010
297.90
52,911.14
55
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/29/2017 - 2:48 PM) Page 9
Accounts Payable
Computer Check Proof List by Vendor
User: brendaf
Printed: 06/29/2017 - 3:12PM
Batch: 00405.07.2017
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: AbbCarpe
Abbey Carpet Commercial Accounts
Check Sequence: 1
ACE Enabled: False
CG700269
FS#1 Carpet- Operations Center
11,103.18 -
07/05/2017
4180-49300-63010
Check Total:
11,103.18
Vendor: AnkCo0l
Anoka Co Treasurer
Check Sequence: 2
ACH Enabled: False
S170623A
2017 3rd Qtr Law Enforcement Contract
740,637.75
07/05/2017
0101-42100-63010
Check Total:
740,637.75
Vendor: DudeSolu
DudeSolutions
Check Sequence: 3
ACH Enabled: False
INV -09232
Facility Condition Assessment 50%
2,866.50
- 07/05/2017
0101-41910-63005
INV -09232
Facility Condition Assessment 50%
2,866.50
07/05/2017
0101-41920-63005
-
INV -09232
Facility Condition Assessment 50%
2,866.50
07/05/2017
0101-41930-63005
INV -09232
Facility Condition Assessment 50%
2,866.50
07/05/2017
5100-48100-63005
INV -09232
Facility Condition Assessment 50%
2,866.50
07/05/2017
2130-44000-63005
Check Total:
14,332.50
-
Vendor: MattBull
Matt Bullock Contracting Co.
Check Sequence: 4
ACH Enabled: False
Payment 1
S Access Woodland Creek Wetland R
13,026.88
07/05/2017
4160-49300-63010
Payment 2
Fox Meadows Park Redevelopment
10,021.88
07/05/2017
4150-49300-63010
Check Total:
23,048.76
Vendor: MattBull
Matt Bullock Contracting Co.
Check Sequence: 5
ACH Enabled: False
Payment 1 -
Woodland Creek Wetland Bank
29,575.07
07/05/2017
4140-49300-63010
Check Total:
29,575.07
Vendor: NussTrck
Noss Truck & Equipment
Check Sequence: 6
ACH Enabled: False
12747
Vactor Truck Chassis
61,185.95
07/05/2017
4120-49300-65400
12747
Vactor Track Chassis
61,185.96
07/05/2017
5200-48200-65400
AP -Computer Check Proof List by Vendor (06/29/2017 - 3:12 PM) Page 1
Invoice No Description Amount Payment Date Acct Number
Check Total:
Total for Check Run:
Total of Number of Checks:
16,937.50
958,006.67
7
Reference
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/29/2017 - 3:12 PM) Page 2
Check Total:
122,371.91
Vendor: YTSCongs
YTS Companies, LLC
Check Sequence: 7
12344
S Access Woodland Creek Wetland R
3,500.00
07/05/2017
4160-49300-63010
13104
Smiths Green Acres Ditch Clean
11,690.50
07/05/2017
5300-48300-63010
13104
S. Access Woodland Creek Wetland R
1,747.00
07/05/2017
4160-49300-63010
Check Total:
Total for Check Run:
Total of Number of Checks:
16,937.50
958,006.67
7
Reference
ACH Enabled: False
AP -Computer Check Proof List by Vendor (06/29/2017 - 3:12 PM) Page 2
I T Y O F
[DOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
l
CC: Jim Dickinson, City Administra
FROM: David D. Berkowitz, Director of Public Works/City Engineer
SUBJECT: Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/
17-38/2462 —138th Ave. NW/WM - Engineering
DATE: July 5, 2017
0
INTRODUCTION
This item is in regard to receiving the assessment roll, waiving the public hearing and adopting
the assessment roll for Project 17-38, 2462 — 138th Avenue NW for water main.
DISCUSSION
The City Council at the June 20, 2017 meeting approved a resolution declaring the cost and
ordering assessment roll. This item is the last step as required by law to be able to levy the
assessment to the property. The final cost for the improvement is $6,338.52.
BUDGETIMPACT
The assessable costs identified will be assessed to the benefitting property over a 5 year period at
4.5% interest.
ACTION REQUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll for the improvement of water main for 2462 — 138th Avenue NW, Project 17-
38.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution, ssessment Roll Waivery
cc: Gary Haider, 3033 —127th Lane NW, Coon Rapids, MN 55448
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE
IMPROVEMENT OF WATER MAIN IN THE FOLLOWING AREA OF 2462 —
138T" AVENUE NW, PROJECT 17-38.
WHEREAS, the property owner has waived their right to a public hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby found
to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2. Such assessment shall be payable in equal annual installments, extending over a
period of 5 years and shall bear interest at a rate of 4.5 percent per
annum from the date of the adoption of this assessment resolution. To the first
installment shall be added interest on the entire assessment from the date of this
resolution until December 31, 2017. To each subsequent installment when due
shall be added interest for one year on all unpaid installments.
3. The owners, of any property so assessed may, at any time prior to certification of
the assessment to the County Auditor, pay the whole amount of the assessment
on such property, with interest accrued to the date of payment, to the City
Treasurer, except that no interest shall be charged if the entire assessment is
paid within 30 days from the adoption of this resolution; and they may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before October 15 or interest will
be charged through December 31 of the next succeeding year in which such
prepayment is made.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 5th day of July 2017 , with
Councilmembers
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
CITY OF ANDOVER
Special Assessment Roll
DATE: July 5, 2017
PROJECT: 17.38 2462 - 138th Ave NW
PIN:
LOT:
BLOCK:
Address: 2462 -138th Ave NW
Water
Total Area Connection Lateral
$ 6,338.52 $ 1,505.52 $ 4,833.00 Pd through CDBG
Funding #10-27
Interest Rate: 4.50%
Number of Payments: 5
Annual Payment: $ 1,443.86
NOTE: Interest will start accruing from the date the special assessment is adopted.
2018
2019
2020
2021
2022
TOTAL
Principal
$
1,158.63
$
1,210.76
$
1,265.25
$
1,322.19
$
1,381.69
$ 6,338.52
Interest
285.23
233.10
178.61
121.67
62.17
880.78
Total
$
1,443.86
$
1,443.86
$
1,443.86
$
1,443.86
$
1,443.86
$ 7,219.30
Principal Balance:
$
5,179.89
$
3,969.13
$
2,703.88
$
1,381.69
$
-
NOTE: Interest will start accruing from the date the special assessment is adopted.
Q
Date: May 24, 2017
Andover City Engineer
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
RECEIVED
MAY 3 U M7
CITYOFAMDOVEp
We do hereby petition for improvements ofatermaln sanitary sewer, storm
sewer and streets (circle one or more) with the cos s of the improvement to be
assessed against my benefiting property.
Said petition is unanimous and the public hearing may be waived. We would like
to be assessed over a 5 year period.
Sincerely,
Gary F. Halder
2462 138 Ave NW, Andover, MN (Property Address)
3033 127th Lane NW, Coon Rapids, MN 55448 (Home Address)
612-810-3625
C:1UserslgaryhaiderlDocuments\PETITION SINGLE.doc
A,Lb 6W^— @
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrat
FROM: Lee Brezinka, Finance Manager
SUBJECT: Approve Cleaning Services Contracts/CMT Diversified & First Impressions Buildings
Services, LLC
DATE: July 5, 2017
INTRODUCTION
The City has a cleaning service that cleans City Hall, Public Works, and the fire stations. City Hall and
Public Works is cleaned three times a week and the fire stations and Senior Center is cleaned once per week.
The contracts for cleaning services through CMT Diversified and First Impressions Building Services, LLC
expire on December 31, 2017. Both companies are owned by the same individual.
DISCUSSION
Finance is recommending that the City renew the contracts with CMT Diversified and First Impressions
Building Services, LLC. The City has had an excellent working relationship with these companies, and is
very pleased with the quality of their cleaning services.
CMT Diversified and First Impressions Building Services, LLC are instrumental in maintaining the
appearance and cleanliness of Andover's facilities.
BUDGETIMPACT
The fee will be $34,237.20 per year for weekly cleaning services and $10,205.00 for the semi-annual cleaning
jobs. These contracts will be for the next three years; 2018, 2019, and 2020. There is a 3% increase in the
weekly cleaning rate and a 7% increase in the semi-annual rate due to some additional areas being added.
ACTION REQUESTED
The Andover City Council is requested to approve the attached Cleaning Service Contract with CMT
Diversified and First Impressions Building Services, LLC.
Respectfully submitted,
Lee Brezinka
Attachment
CONTRACT
This is a three (3) year contract. Thirty (30) days prior to the anniversary date we will be in
contact for a renewal and to discuss any new potential cleaning duties, terms, etc. A thirty (30)
day written notice is needed to end this contract. With the proper thirty (30) day notice, this
Agreement will end at midnight on the anniversary date.
Otherwise, this contract may be terminated for non-performance.
Either City of Andover or CMT Diversified may end this contract for non-performance by
following these steps:
The party who wishes to end this contract must give the other party a written
notice detail the "nonperformance" which is causing the claimant to consider
ending the contract.
2. The party in fault will have thirty (30) days to fix the problem to the satisfaction
of the claimant.
If the "nonperformance' is corrected to the satisfaction of the claimant, this
contract will remain in effect.
4. If the "nonperfomrance" is not corrected to the satisfaction of the claimant, the
claimant must then give the defendant a written notice detailing why they feel that
their needs are not being fairly met. This contract will then terminate thirty (30)
days after the party has received this second notice.
These steps can be waived, and this contract can be terminated immediately if both City of
Andover and CMT Diversified agree to this.
The signature of the City of Andover representative who has authority to form this agreement
with CMT Diversified and the company they represent indicates that City of Andover
understands and agrees with all of the terms of this contract.
Commercial Cleaning Janitorial services for City of Andover at outlined
on the attached at a monthly rate of S2853.10
Please indicate the following start date: January
Date
Representative for City of Andover
Marcia Arlt Date
Representative for CMT Diversified
CONTRACT
This is a three (3) year contract which will expire December 31, 2020. Thirty (30) days prior to
the anniversary date we will be in contact for a renewal and to discuss any new potential
cleaning duties, terms, etc. A thirty (30) day written notice is needed to end this contract. With
the proper thirty (30) day notice, this Agreement will end at midnight on the anniversary date.
Otherwise, this contract may be terminated for non-performance.
Either City of Andover or First Impressions Bldg Services, LLC, may end this contract for non-
performance by following these steps:
1. The party who wishes to end this contract must give the other party a written
notice detail the "nonperformance" which is causing the claimant to consider
ending the contract.
2. The party in fault will have thirty (30) days to fix the problem to the satisfaction
of the claimant.
3. If the "nonperformance' is corrected to the satisfaction of the claimant, this
contract will remain in effect.
4. If the `nonperformance' is not corrected to the satisfaction of the claimant, the
claimant must then give the defendant a written notice detailing why they feel that
their needs are not being fairly met. This contract will then terminate thirty (30)
days after the party has received this second notice.
These steps can be waived, and this contract can be terminated immediately if both City of
Andover and First Impressions Bldg Services, LLC agree to this.
The signature of the City of Andover representative who has authority to form this agreement
with First Impressions Bldg Services, LLC, and the company they represent indicates that City of
Andover understands and agrees with all of the terms of this contract.
City of Andover Floor Services outlined on the attached exhibits (you can
take off any services that may not be needed in Spring and/or Fall and the
price would adjust)
Spring — Green Highlighted services for total pkg of $5005.00
Fall — Green Highlighted services for a total pkg of 55200.00
Please indicate the following start date: January 1. 218 (�
� L_Q
Date Marcia Arlt Date
City of Andover First Impressions Bldg Svcs, LLC
CITY OF ANDOVER -SPRING
NAME OF ACCOUNT
AUTOSCRUB
FLOORS CARPET CLEAN
TOTAL FOR ALL GREEN
STRIP/WAX KAIVAC HIGHLIGHTED WORK TO BE
FLOORS EXT/INTWINDOWS RESTROOMS PERFORMED $5005.00
City Andover billed + tax
CITY HALL
Copy Room
CITY HALL
Girl scout Room
PUBLIC WORKS
Kitchen
PUBLIC WORKS
Util Rm across kitchen
PUBLIC WORKS
Small Shop Ofc
SENIOR CENTER
FIRE DEPT 1
Kitchen
FIRE DEPT 2
FIRE DEPT 3
Hallway Only
WATERTREATM ENT
Ext & Int
CITY OF ANDOVER -FALL
AUTOSCRUB
NAME OF ACCOUNT FLOORS CARPET CLEAN
STRIP/WAX
FLOORS
EXT/INTWINDOWS
KAIVAC
RESTROOMS
TOTAL FOR ALL GREEN
HIGHLIGHTED WORK TO BE
PERFORMED $5200.00
City Andover billed +tax
CITY HALL
Copy Room
incl scrub of walls/floors
PUBLIC WORKS
Kitchen
incl scrub of walls/floors
SENIOR CENTER
incl scrub of walls/floors
FIRE DEPT 1
incl scrub of walls/floors
FIRE DEPT 2
incl scrub of walls/floors
FIRE DEPT 3
incl scrub of walls/floors
SUNSHINE PARK BLDG
incl scrub of walls/floors
ASN PARK BLDG
incl scrub of walls/floors
C I T Y
,NDO
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Declare Cost/Order & Adopt Assessment Roll/17-35/16770 Wren St
NW/Septic System - Administration
July 5, 2017
INTRODUCTION
The City Council is requested to declare cost, order and adopt the assessment roll, for Project
17-35, 16770 Wren St NW for septic system replacement.
DISCUSSION
The property owner has requested through petition for the improvements of a sanitary sewer
(septic) system and associated grading. The current system had failed and identified as an
imminent health threat. The cost to replace the failed septic system was $47,500.00. This was
originally proposed at a 5 year assessment but due to the increase in costs, the property owner has
requested extending it to 8 years.
BUDGETIMPACT
The cost of the improvement will be assessed to the property owner over a 8 year period at 5.0%
interest if they elect not to pay in full within 30 days of the assessment roll approval.
ACTION REQUIRED
The City Council is requested to approve the resolution declaring cost, ordering assessment roll
and adopting assessment roll for Project 17-35, 16770 Wren St NW for septic system
replacement.
submitted,
Jim
Attachments: Resolution & Assessment Roll
cc: Sharon Compton, Vice President; 16770 Wren St NW LLC
16770 Wren St NW, Andover, MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST, ORDERING ASSESSMENT ROLL & ADOPTING
THE ASSESSMENT ROLL FOR PROJECT NO. 17-35,16770 WREN St NW.
WHEREAS, the property owner has waived their right to a public hearing
(assessment hearing).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part hereof,
is hereby accepted and shall constitute the special assessment against the lands named
therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessments shall be payable in equal annual installments extending over a
period of 8 years and shall bear interest at the rate of 5_0 percent per annum from the
date of the adoption of this assessment resolution. To the first installment shall be added
interest on the entire assessment from the date of this resolution until December 31,
2017. To each subsequent installment when due shall be added interest for one year on
all unpaid installments.
3. The owners, of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole amount of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer, except that
no interest shall be charged if the entire assessment is paid within 30 days from the
adoption of this resolution; and they may, at any time thereafter, pay to the City Treasurer
the entire amount of the assessment remaining unpaid, with interest accrued to December
31 of the year in which such payment is made. Such payment must be made before
October 15 or interest will be charged through December 31 of the next succeeding year
in which such prepayment is made.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 5th day of Julv. with Councilmembers
Councilmembers
resolution was declared passed.
ATTEST:
Michelle Hartner — Deputy City Clerk
voting in favor of the resolution, and
voting against, whereupon said
CITY OF ANDOVER
Julie Trude - Mayor
CITY OF ANDOVER
Special Assessment Roll
DATE: July 5, 2017
PROJECT: 17-35 16770 Wren St NW Septic System Replacement
PIN: 09-32-24-41-0011
LOT:
BLOCK:
Address: 16770 Wren St NW
Total
$ 47,500.00
Interest Rate:
5.00%
Number of Payments:
5
Annual Payment:
$ 10,971.30
2018
2019
2020
2021
2022
TOTAL
Principal
$ 8,596.30
$ 9,026.11
$ 9,477.42
$ 9,951.29
$ 10,448.88
$ 47,500.00
Interest
2,375.00
1,945.19
1,493.88
1,020.01
522.42
7,356.50
Total
$ 10,971.30
$ 10,971.30
$ 10,971.30
$ 10,971.30
$ 10,971.30
$ 54,856.50
Principal Balance:
$ 38,903.70
$ 29,877.59
$ 20,400.17
$ 10,448.88
$ -
NOTE: Interest will start accruing from the date the special assessment is adopted.
I
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: Lee Brezinka, Finance Manager
SUBJECT: Accept Contribution / B.U.L.L.Y. Inc. / Fire Department — Safety Camp
DATE: July 5, 2017
INTRODUCTION
This item is in regards to approving a resolution accepting contributions made by B.U.L.L.Y. Inc. to be
used towards the Fire Department's Safety Camp.
DISCUSSION
The Andover Lions have made a contribution of $600.
ACTION REQUESTED
The City Council is requested to approve the resolution accepting the contributions.
Respectfully submitted,
-23
Lee Brezinka
Attachments: Resolution
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING CONTRIBUTIONS MADE TO THE CITY OF ANDOVER
TO BE USED TOWARDS THE FIRE DEPARTMENT'S SAFETY CAMP
WHEREAS, any contributions that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the $600.00 contribution from B.U.L.L.Y.Inc. is to be used towards the
Fire Department's Safety Camp.
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the
contribution, which is to be used towards the Fire Department's Safety Camp.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 5th day of July 2017, with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner - Deputy City Clerk
:J
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administra /
FROM: David Berkowitz, Director of Public Works / City Engineer
SUBJECT: Discuss Appeal of Fence Permit Denial/1444 —141" Lane NW —Engineering
DATE: July 5, 2017
INTRODUCTION
The City Council is requested to consider an appeal to a fence permit denial for 1444 —141St Lane
NW.
DISCUSSION
The Heilman's requested to place a fence within a drainage and utility easement/dry pond in their
back yard. They worked with Kameron Kytonen and he verbally discussed with them that a fence
permit would not be approved through the drainage and utility easement in their back yard because
the easement encompasses a ponding area for the Jonathan Woods plat.
Ryan Heilman requested a site meeting with me and I confirmed to him that staff could not approve
the permit as requested due to the pond impact.
During residents forum at the May 2, 2017 City Council meeting Tasa Heilman requested that the
City Council approve the fence placement. On May 16, 2017 the Heilman's formally applied for the
fence permit which was denied.
Staff recommends denying the appeal on the basis that City Code does not allow fences to be
constructed or placed in drainage areas, ponds or wetlands. The high water level/100 year flood for
this pond is designed at 879.27. The pond handles storm water runoff for 11.3 acres of land.
Attachments for your information and review include the following:
• City Code 12-7-2 for placement of fences
• Residential Fencing Requirement (Handout)
• Pictures of fence encroachments
• City Council Meeting Minutes, May 2, 2017
• Lot Asbuilt Survey
• Fence Permit Application
• Fence Permit denial letter
• Appeal Letter
Mayor and Council Members
July S, 2017
Page 2 of 2
ACTION REQUIRED
The City Council is requested to review the fence permit request and deny the appeal based on City
Code and development impacts.
Respectfully submitted,
David D. Berkowitz, PE
Attachments: As listed above
cc: Ryan & Tasa Heilman, 1444 —14151 Lane NW
CHAPTER 7
FENCES AND WALLS
SECTION:
12-7-1:
Permitted Use
12-7-2:
Locations
12-7-3:
Fence Height
12-7-4:
Performance Standards
12-7-5:
Barbed Wire and Electric Fences
12-7-6:
Exemptions From Provisions
12-7-1: PERMITTED USE:
Fences, walls, hedges and similar barriers (herein referred to as fences) shall be
permitted in all yards subject to the provisions of this chapter. A permit is
required for the construction of all fences or walls that are located on, in, or near
any property line, drainage and utility easement, or wetland in the City of
Andover. A permit application shall be submitted for review by the Engineering
Department and an application fee shall be paid as outlined in Chapter 1-7-3 of
this code prior to the issuance of any permit. (Amend. 12/6/05, Ord. 317)
12-7-2: LOCATION:
A. Fences shall be located entirely on the private property of the individual
constructing the fence. Fences may be placed up to the property line. It is
the responsibility of the property owner to determine the location of
property lines. Fences may be located in any private yard or along a side
or rear property line, except as follows:
1. No fence shall be placed in the public right-of-way.
2. Fences shall not be placed in underground utility easements. Fences
may be placed in other utility easements if they do not interfere with
existing utilities. The existence and location of private utility
easements and equipment must be determined by contacting Gopher
State One Call. (Amended 4/19/11, Ord. 405)
9
not
or ofaced in drainaoe a
provide
vehicle access for the maintenance of drainage, ponding, or wetland
areas. (Amended 4/19/11, Ord. 405) il
4. For fence placements on 2.5 acres and larger lots, the City may permit
non-restrictive fencing in drainage, wetland or ponding areas as long
as they do no restrict the flow of water. Access to ponds, wetlands and
other such areas may be required by the City for maintenance
purposes. (Amended 4/19/11, Ord. 405)
5. Fences in any area shall not be enclosed, hinder or restrict access to
utility boxes, fire hydrants or other above ground utilities. (Amended
4/19/11, Ord. 405)
6. Fences on corner lots shall not encroach upon the Clear View Triangle
as defined in Section 12-2-2 of this code.
B. Any fence placed in violation of this section shall be the liability of the
property owner who constructed it. The City, or any other agency having
authority to work in a right-of-way or easement area, shall not be liable for
repair or replacement of such fences in the event they are moved,
damaged, or destroyed by virtue of the lawful use of that area. Any
damage caused by the illegal placement of a fence shall be the
responsibility of the property owner who constructed it.
12-7-3: FENCE HEIGHT:
A. In the rear and side yards up to the front fapade of the principal structure,
fences up to a height of six (6) feet are allowed. (Amended Ord. 386,
8/5/09)
B. Fences located closer to the front property line than the principal structure,
shall not exceed four (4) feet in height. In the RR Single -Family Rural
Reserve, R-1 Single -Family Rural Residential and R-2 Single -Family
Estate zoning districts, "ornamental fences", as defined in Section 12-2-2
of this title, of up to six (6) feet in height are permitted in all yards,
provided the fence does not encroach upon the Clear View Triangle as
defined in Section 12-2-2 of this code. (Amended Ord. 386, 8/5/09;
Amended Ord. 468, 6-6-17)
12-7-4: PERFORMANCE STANDARDS:
A. Construction and Materials: Every fence shall be constructed in a
workmanlike manner. For all fences constructed after the adoption of this
title, all posts, supports, and framework shall be placed on the inside of
•
AR
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 - (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Residential Fencing Requirements
This handout
is provided to assist property owners
in the
process of
constructing a
fence on their property. It is important to
become
familiar with
the standards
for fences to ensure that they are properly
located.
If you have
any questions
related to fence location or construction,
please
contact City
Hall.
.1
BEFORE YOU START:
• Permits- A permit is required to build a fence or retaining wall that is
in, on, or near any property line, easement or wetland. The
fence/retaining wall permit application is available at City Hall or on the
City's website under the links "City Departments" "Engineering." Contact
the City Engineering Department for details.
• Covenants- The City of Andover does not enforce private fence
covenants. You should contact your homeowners association or the
developer to determine if there are private covenants regulating fencing
in your neighborhood.
• Property Lines- It is the property owner's responsibility to determine
property lines prior to installing a fence. You can locate your property
lines using a Certificate of Survey of your property and a metal detector
(if necessary) to find your property irons, or a private surveyor can
locate them for you.
• Gopher State One Call- Before you start digging, you must contact
Gopher State One Call to determine if there are any underground utilities
or private utility easements on your property. This can be done on the
web at www.gopherstateonecall.org or by calling 651-454-0002.
MAXIMUM FENCE HEIGHT:
• Rear and side yard -6 feet.
• Front yard -4 feet (ornamentals up to 6 feet may be allowed in certain
zoning districts; see City Code 12-7 (Fences and Walls) for details)).
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Where you CAN place your fence:
• On your property up to the property lines, except as listed below.
I Where you CANNOT place your fence:
• In drainage and utility easements where utilities are located or where
access is needed by the City (Vehicle Maintenance Access); (see the
"Easement Restrictions" handout for more information).
• In wetlands,o� nds or open water; for lots 2.5 acres or greater,
encroac men in ese areas may be allowed; see City Code 12-7 for
details.
• In the City boulevard, County right-of-way and in the case of corner lots,
inside the CLEAR SIGHT TRIANGLE. To find the sight triangle, locate
your property pins at each end of the radial curve and measure two feet
back along your property line; connect these two points. (See the
"Boulevard Restrictions" handout for more information).
CONSTRUCTION:
• All fences must be constructed in a workmanlike manner.
• All posts and braces must face inward, with the "finished" side facing
adjoining property or streets.
• All fences must be constructed of materials widely accepted in the
fencing industry. No plywood, canvas, plastic sheeting, metal sheeting,
barbed wire, chicken wire or similar material shall be used for any fence
construction. No fence shall have planks, panels or boards wider than
twelve inches (12"). If you are unsure, please call the City and ask.
• Chain link fences must be constructed so as to have the barbed end at
the bottom of the fence.
MAINTENANCE:
• All fences must be maintained in good condition and vertical position.
Any missing, incomplete or deteriorated sections of fencing material or
structural elements must be replaced in a timely manner with the same
material and workmanship.
• All wood surfaces, other than decay resistant woods, must be protected
from the elements and decay by a protective covering or treatment. If
25% of the surface is peeling, cracked, chipped, blistered, grayed or
weathered beyond effectiveness, the exterior surface must be refinished.
(This applies to both sides of the fence- if this means going on someone
else's property, be sure to get their permission first!)
OTHER THINGS TO REMEMBER:
• This handout is a summary of the City Code. For complete regulations,
please see City Code 12-7 (Fences and Walls).
• If you fail to meet the requirements for fence construction or
maintenance, you may be required to remove your fence at your cost.
• You must submit a fence permit application and receive approval BEFORE
you begin work on your fence. Please call City Hall if you have any
questions.
Where you CAN place your fence:
• On your property up to the property lines, except as listed below.
Where you CANNOT place your fence:
• In drainage and utility easements where utilities are located or where
access is needed by the City (Vehicle Maintenance Access); (see the
"Easement Restrictions" handout for more information).
• In wetlands, ponds or open water; for lots 2.5 acres or greater,
encroac men in ese areas may be allowed; see City Code 12-7 for
details.
• In the City boulevard, County right-of-way and in the case of corner lots,
inside the CLEAR SIGHT TRIANGLE. To find the sight triangle, locate
your property pins at each end of the radial curve and measure two feet
back along your property line; connect these two points. (See the
"Boulevard Restrictions" handout for more information).
CONSTRUCTION:
• All fences must be constructed in a workmanlike manner.
• All posts and braces must face inward, with the "finished" side facing
adjoining property or streets.
• All fences must be constructed of materials widely accepted in the
fencing industry. No plywood, canvas, plastic sheeting, metal sheeting,
barbed wire, chicken wire or similar material shall be used for any fence
construction. No fence shall have planks, panels or boards wider than
twelve inches (12"). If you are unsure, please call the City and ask.
• Chain link fences must be constructed so as to have the barbed end at
the bottom of the fence.
MAINTENANCE:
• All fences must be maintained in good condition and vertical position.
Any missing, incomplete or deteriorated sections of fencing material or
structural elements must be replaced in a timely manner with the same
material and workmanship.
• All wood surfaces, other than decay resistant woods, must be protected
from the elements and decay by a protective covering or treatment. If
25% of the surface is peeling, cracked, chipped, blistered, grayed or
weathered beyond effectiveness, the exterior surface must be refinished.
(This applies to both sides of the fence- if this means going on someone
else's property, be sure to get their permission first!)
OTHER THINGS TO REMEMBER:
• This handout is a summary of the City Code. For complete regulations,
please see City Code 12-7 (Fences and Walls).
• If you fail to meet the requirements for fence construction or
maintenance, you may be required to remove your fence at your cost.
• You must submit a fence permit application and receive approval BEFORE
you begin work on your fence. Please call City Hall if you have any
questions.
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Regular Andover City Council Meeting
Minutes —May 2, 2017
Page 2
get involved in law enforcement concerns. Ms. Froberg responded the police had encouraged the
neighborhood to petition and come to the City Council meeting.
Mayor Trude expressed her appreciation for the residents coming forward with the issue. The
Council will need to get law enforcement's perspective.
Tasa Heilman, a current resident of Minneapolis, stated the purpose of their family's attendance at
the meeting was to ask for City Council support for a chain link fence in the backyard of the home
that they plan to buy in Andover. They are planning to move to the area for their children to attend
DaVinci Academy. After signing a purchase agreement on the home, they were made aware of an
existing backyard easement. The family has 3 children under the age of 5. In the backyard, there is a
City path and the Coon Creek. She stated their options are to back out of the purchase of the home
or to pursue the house and consider options for a fence. They have contacted city attorneys and city
planners in the south metro and they did not understand the concern about installing a chain link
fence in the easement area. She indicated they would be responsible for the upkeep and noted the
neighbor has a fence. They chose the Andover community because it is family friendly and asked for
the Council's support. She concluded by saying the yard does not get water except when it is a
"monsoon rain" and it was their belief that a chain link fence would not affect the drainage.
Mayor Trude indicated they would have to apply for the fence permit and then an appeal would have
to come to the Council. On occasion, the Council has seen an appeal.
Mr. Berkowitz indicated he had met with the family on site and the low area is the main drainage
basin for that development.
Mayor Trude reinforced the importance of following the process and reviewing the restrictions.
Councilmember Bukkila stated this is a buyer beware situation. If the sale goes forward, and the
permit is denied, then the new home owner would be in a difficult situation. She stated she could not
find a reason to go against staff recommendations in this instance.
Councilmember Holthus reinforced the importance of the following the established process.
Mayor Trude noted an appeal would come straight to the Council.
Mr. Berkowitz indicated there have been one or two requests per year. He expressed the
responsibility of a City to protect all homes in the City from storm water and reminded those in
attendance that a lot of property that was underwater during past rainfall events, due to property
improvements, was not permitted by the City. There has not been major flooding because of all of
the work that has been done to protect the easements.
Ms. Heilman was unclear as to how a chain link fence would affect the drainage. Mr. Berkowitz
stated by not weed whipping or adding a fire pit or pool, it can raise the potential storm water impact
Regular Andover City Council Meeting
Minutes— May 2, 2017
Page 3
for the neighborhood.
Mayor Trude noted how chain link fence in a backyard close to the high school had changed
topography over time and caused flooding.
Mayor Trude instructed staff to bring the matter of fences and easements to a future workshop,
confirming that no action will be taken at this meeting.
AGENDA APPROVAL
There were two additions to the agenda:
Item #6A Consider Acceptance of American Signal Corp Proposal for Renovation of Two
(2) Emergency Alert Sirens.
Item #7 Preliminary Plat Revisions and Variance Requests Catcher's Creek 2"d Addition.
Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion carried
unanimously.
APPROVAL OFMINUTES
April 17, 2017, Board of Review: Correct as amended.
Mayor Trude requested a correction on page one, line 37. The minutes should read, "The City is
fortunate to have many businesses come to our City in the past year, including..."
Motion by Bukkila, Seconded by Knight, to approve the minutes as indicated above. Motion carried
unanimously.
April 18, 2017, Regular Meeting: Correct as written.
Motion by Knight, Seconded by Bukkila, to approve the minutes as presented. Motion carried
unanimously.
,'/�CQuc9��'Y�Y�7irTlcy
Item 2 Approve Payment of Claims
Item 3 Acknowledge Bid Award/I7-12/Reconstruction of 133`d Ave. NW (West of Crooked
Lake Blvd. NW) (See Resolution R033-17)
Item 4 Order Improvement/Order Plans & Specs/17-16, Andover Blvd. NW Trail (Bluebird St.
NW to Vale St. NW) & 16-18, Hanson Blvd. NW Trail Reconstruction (See Resolution
I
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1685 CROSSTOWN BOULEVARD NW, ANDOVER, MINNESOTA 55304
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(763) 755-5100 o FAX 1763) 755-8923 a WWW ANDOVERMN.GOV
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Using a dark highlighter, draw the proposed fencetretaining wall location on a certificate of survey for the property. If you don't have a survey,
the Citymay email or provide s copyto you. If there is no survey for the preperty,an aerial photo or a sketch below will suffice.
(For adoWonal information please seethe reverse side of this form.)
Signaturea Acknowledgementof Corktactor or Owner Agent Date
�..1-7
Signature & Acknowledgement of Owner (If Owner is Builder Date
❑ $30.00 Permit Fee Received
❑ Building Permit Required
Engineering/ Building Dept Approval for issuance
Date:
FOR INSTALLATION:
02/OM017 Page I 1
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.AN DOVER MN.GOV
May 25, 2017
Property Owner
1444 14151 Ln.
Andover, MN 55304
Re: Fence Permit Application
Dear Property Owner:
The City received your fence permit application. Unfortunately, staff is unable to approve
it at this time. The proposed location is in a restrictive drainage and utility easement.
Fences are not allowed in these areas, as they need to be kept open to allow for storm
water storage.
Should you disagree with these findings, please indicate in writing your desire to appeal
and staff will add this as an agenda item at a future City Council meeting.
Please contact me at 763-767-5133 if you have any questions.
Sincerely,
��
coe+-
David D. Berkowitz
Director of Public Works/City Engineer
Attach: Fence Permit Application with Payment
Dear City of Andover, F
I would like to formally appeal your denial of our request to install a fence in our bacAgPEIVED
Please add us to a future city council meeting agenda. JUN 16 ;AJ?
Thank you
Sincerely,
Tasa and Ryan Heilman
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE
Mayor and Council Members
Jim Dickinson, City Admini
David Berkowitz, Director of Public Wdrks / City Engineer
Approve RFP17-27/Public Works Vehicle Maintenance Facility, Cold Storage
Building & Site Work —Engineering
July 5, 2017
r
INTRODUCTION
The City Council is requested to approve the Request for Proposal (RFP) for Project 17-27, Public
Works Vehicle Maintenance Facility, Cold Storage Building & Site Work.
DISCUSSION
Identified in the 2017 Capital Improvement Plan is Phase I of Public Works Relocation / Expansion.
The first step in the process is to hire an Architect to begin the space need study, preliminary design
and high level cost estimations to make a determination on whether to move forward with
construction.
The next step for 2018 if the City Council elects to continue to move forward would be to go into
full design and preparation of the bid documents.
BUDGETIMPACT
The budget for 2017 is $50,000 for the analysis and then a budget in 2018 for design at $450,000.
ACTION REQUIRED
The City Council is requested to approve the Request for Proposal (RFP) for Project 17-27, Public
Works Vehicle Maintenance Facility, Cold Storage Building & Site Work.
Respectfully submitted,
David D. Berkowitz, PE
Attachments: Request For Proposal, City Project 17-27
July 5, 2017
REQUEST FOR PROPOSAL
CITY PROJECT 17-27
ARCHITECTUAL/ENGINEERING SERVICES
FOR PUBLIC WORKS FACILITY
INTRODUCTION
The City is interested in receiving proposal from Architects that possess
qualifications to provide full A/E design and construction services for a proposed
new Andover Vehicle Maintenance Facility.
Interested firms must submit their proposals by 2:00 p.m., Friday, August 11,
2017.
2. PROJECT DESCRIPTION
The proposed project is to construct a proposed Vehicle Maintenance Facility on
a 7 acre portion of the City Campus just west of the existing Public Works
Facility. The project will include a vehicle maintenance/mechanics garage, cold
vehicle storage garage, feuling facility and canopy, site work, access roads and
utilities.
Estimated areas of the facilities include:
Maintenance Cold Storage: 20,000 square feet
Fleet Maintenance: 19,500 square feet (includes 1500 square foot
drive thru wash bay, offices, locker room/rest
room & small break room)
Site Grading: 6-7 acres
Fencing: Approximately 5 acres
Fueling Facility
Lighting
Security System: Cameras & Access Cards
Gravel Surface for Fenced Area
Bituminous roadway construction from Nightingale Street east to building &
paved driveway from road extension to connect existing Public Works Complex
Concrete apron in front of building
3. SCHEDULING
The project schedule is critical and MUST be adhered to. The schedule is as
follows:
• Review and update space needs analysis: September 2017
• High level cost estimate based on preliminary design: October 2017 to
December 2017
• Design & Construction Document Phase: October 2017 to October
2018
• Issue Documents for Bids: November 2018
• Receive Bids: February 2019
• Award & Notice to Proceed: March 2019
• Construction: April 2019—October 2019
4. PROJECT SCOPE
The firm selected shall provide complete Architectural Engineering planning and
design services through construction. Services include but are not limited to
design, preparation of construction documents and construction administration
based on the vehicle maintenance and cold storage portion of the master plan
that is herein attached.
• Architectural
• Civil Engineering
• Landscape Architecture
• Structural Engineering
• Mechanical Engineering (Plumbing/fire protection/HVAC)
• Electrical Engineeirng (Including low -voltage rough in)
• Firnishings, Fixtures & Equipment (FF&E) design and specifications
• Schematic Design Development
• Construction Documents
• Answering questions during bidding
• Construction Administration/Inspection/Change Order Management
• Required meeting will be as follows: Kickoff, bi-monthly design meetings,
(2) neighborhood open house, (2) City Council Workshop, (1) City Council
meeting
The City will retain a Construction Manaqement (CM) firm for the projects
that will be responsible for preparing construction estimates, schedule
review, building and construction coordination. The Architect firm selected
will be included in the process of selecting a CM.
5. SUBMISSION REQUIREMENTS
Interested firms shall submit 3 bound copies and 1 unbound copy by 2:00 p.m.,
Friday, August 11, 2017 to the attention of David D. Berkowitz, P.E., Director of
Public Works/City Engineer at 1685 Crosstown Blvd. NW, Andover, MN 55304.
Questions shall be directed to David Berkowitz by phone at (763) 767-5133 or via
email at d.berkowitz(a)-andovermn.gov no later than 4:00 p.m., Friday, August 4,
2017.
The submission shall include the following:
a. Cover Letter
b. Scope of performance; provide a schedule showing how your firm forsees
completing the task involved to comply with the City's schedule requirements.
c. Information on the firm and the firm's qualifications, years in business.
d. Resumes and qualifications of the individual(s) who will be performing the
work including:
• Name
• Resources available to assist in performing design duties
• Education
• Experience
• Current projects they are working on.
• Percentage of time available for this project compared to other projects.
• The scope of services the corporation and/or individual(s) will provide to
the City.
• Any special qualifications, licenses or certifications held by the
corporation and/or individual(s).
e. Previous experience in Public Works City or County projects.
f. Experience in working with a Construction Management firms, list projects
performed with CM firms.
g. References, a minimum of 3, specific to City or County Public Works
h. Other pertinent information.
i. Proof of insurance by either of the certificate or the declaration page, for
general liability and professional responsibility/errors and omissions insurance
policies currently in place and related to for providing design and planning
services. All insurance policies must be issued by companies authorized to
do business under the laws of the State of Minnesota.
j. Proposed fee.
Itemized, at a minimum, to show costs associated with:
a. Vehicle Maintenance Facility
b. Fuel Facility
c. Cold Storage
d. Site Work
6. METHOD OF SELECTION
The City intends to retain the services of the firm evaluated to be best qualified to
perform the work for the City within the required time frame, cost (not -to -exceed)
and other factors considered. The firms interviewed will be selected upon the
basis of the information provided as requested in this proposal.
The City will undertake a review of all proposals submitted and shall determine at
its sole discretion, which, if any, firms it will call for interviews. Follow-up with any
or all firms submitting proposals may occur to gather additional information upon
which to make a decision. Any other pertinent data generated by the City will be
considered.
The City Council reserves the right to reject any and all proposals, in whole or in
part, to waive any or all informalities, to disregard all non -conforming, non-
responsive or conditional proposals, to request additional information from a
proposer, or to expand the period for submitting proposals.
7. OTHER
Strong consideration will be given to the firm which can complete work in the
most expeditiously manner and within cost constraints.
Proposer understands and acknowledges that this proposal is subject to the
Minnesota Governmental Data Practices Act. Proposals are private or nonpublic
until they are opened by the City. Once the proposals are opened, the name of
the proposer becomes public. All other data in a proposal are private or
nonpublic data until the completion of the evaluation process. After the City has
completed the evaluation process, all remaining data submitted by all proposers
are public with the exception of trade secret data as defined and classified in
Minnesota Statues 13.37. Data at all times will be governed by the Minnesota
Governmental Data Practices Act, Minnesota Statues Chapter 13 Proposer
agrees to maintain all data obtained by the City consistent with the requirements
of the Data Practices Act. Proposer agrees to defend indemnify the City from
any claim, liability, damage or loss asserted against the City as a result of the
Proposer's failure to comply with the requirements of the Data Practices Act.
Once selected by the City, the Proposer will be required to execute a contract
with the City within 10 working days of notification.
Those submitting proposals do so entirely at their own expense. There is no
expressed or implied obligation by the City to reimburse any individual or
company for any costs incurred in preparing or submitting proposals, providing
additional information when required by the City or for participating in any
meetings or interviews.
A'L6 6 W A - (3
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Schedule July EDA meeting
July 5, 2017
INTRODUCTION
The Council is requested to schedule an Economic Development Authority (EDA) meeting at
6:00 pm before the July 18, 2017 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
1. Approve Meeting Minutes
2. Review Development Activity
3. Review/Discuss Arbor Oaks Senior Living Request
4. Redevelopment Updates/Property Negotiation Updates
5. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items.
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the July 18, 2017 City Council meeting.
submitted,
Dickinson
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Schedule August Council Workshop
July 5, 2017
ACTION REOUESTED
Schedule a Council workshop for the month of August. Below is a suggested date:
6:00 pm on Tuesday August 8th; or
6:00 pm on Tuesday August 22nd; or
6:00 pm on Tuesday August 29th
DISCUSSION
The Council is requested to schedule workshops for the following business items below:
1. Comprehensive Plan Update Discussions - Planning
2. 2018-2022 CIP Discussions - Administration
3. 2018 Budget Development Discussions - Administration
4. 2017 Budget Progress Reports -Administration
5. 2017 City Investments Review -Administration
6. Other Topics
Other items may be added upon Council request or operational need.
ted,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
July 5, 2017
The City Administrator and Department Heads present will provide a brief verbal update on
various items of interest to the City Council and to the residents at the meeting. Listed below are
a few areas of interest:
1. Administration & City Department Activities
2. Update on Development/CIP Projects
3. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
submitted,
JiAi Dickinson