HomeMy WebLinkAboutACCAC - June 12, 2017ANDOVER
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Andover YMCA Community Center Advisory Commission Meeting
Monday, June 12, 2017
6:00 pm
Andover City Hall
Conference Room.4
Call to Order
1. Agenda Approval
2. Approval of Minutes — April 10, 2017
3. Approval of Minutes — May 8, 2017
Consent Items
Discussion Items
4. City Council Workshop Presentation Recap
S. Prioritization Guidelines
Updates
6. AHYHA
7. YMCA
8. ACC
Commission Input
Adjournment
15200 Hanson Blvd. NW • Andover, MN 55304
Ph: 763-755-3238 • Fx: 763-755-2129
Website: www.andovermn.gov/acc • E-mail: accinfo@andovermn.gov
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Andover Community Center Prioritization of Use for Facilities
Due to the large number of organizations that request to use the Community Center facilities, it is necessary to
establish a set of factors to be used in determining the allocation of facilities in order to best meet community
needs.
Process for Requestinq Facility Reservations
The Andover Community Center Facility Manager will establish a priority use deadline each season for requesting
facility use based on the priority questions listed below. Applications for facility reservations received after that
date will be processed on a first come, first serve basis.
The following questions will be considered when allocating multi-purpose rooms, the field house, and the ice
arena for applications received by the priority use deadline. This list is not exhaustive and other factors may be
considered as deemed necessary by the facility manager and advisory commission.
• Is the event sponsored by the City?
• Does the requesting group have a positive history in renting Andover Community Center facilities
(particularly regarding timely payment of fees and lack of damage to facilities and equipment)?
• Is the requesting group a non-profit 501@(3) organization?
• is the event a community -wide public service or activity?
• Is the event sponsored by a school located in Andover or whose boundaries include Andover residents?
• Is the event sponsored by other governmental units serving Andover residents?
• Does the requesting group serve Andover residents and how many of its members are Andover
residents?
• Is membership in the requesting group open to all Andover residents?
• Does the requesting group have by-laws that ensure democratic procedures to gather input from resident
members and that provide grievance procedure for members?
• How many hours are being purchased for the year?
• Is this a long-term agreement?
Requirement - Requesting group must produce a certificate of insurance naming the City of Andover as an
additional insured.
Appeals Process
If any user group is unsatisfied with their scheduled hours they may elect to appeal their schedule at the next
scheduled ACC Advisory Commission Meeting. Once both sides are heard, any changes to the schedule will be
made promptly.
Ice Arena/Field House Priority of Use - Types of Use
An efficient balance of prime -time hours shall be allocated between skating lessons, figure skating, public skating
and hockey in the ice arena, and between basketball, volleyball, soccer, and open gym times in the field house.
Prime time hours are determined by the facilities manager and are available by contacting the Community Center.
The following projected percentages are established as a non-binding guide for balancing prime time use of the
ice arena and field house in any calendar year:
Ice Arena
Activit
%Time
Youth Hockey
50%
High School Sports
25%
Public Skate
10%
Skating Lessons
10%
Other Use
5%
Field House
Activit
%Time
Youth Sports
50%
High School Sports
25%
Open Gym
10%
-Community Ed
10%
Other Use
5%
15200 Hanson Blvd. NW • Andover, MN 55304
Ph: 763-767-5100 9 Fx: 763-755-2129
Website: www.ci.andover.mn.us • E-mail: accinfo@ci.andover.mn.us
Andover YMCA Community Center
Advisory Commission
Status Report
June I, 2017
Upcoming Programming/Events/Revenue Update
Field House
o May 5 — Boy Scout Troop 233 — Swim/Gym/Skate Event
o May 6-7 — 3rd Annual Andover Pickleball Tournament
o May 20 —MN Credit Union/Girl Scouts River Valleys Council
o May 26 — PACT Senior Class Party Overnight Lock -In Event
o June 12 — YMCA Summer Power Begins
o June 12 — August 3 — YMCA Youth Basketball League
o June 20 — 22 — MN Premier Middle School Camp 7 — 8 grade
o July 8 — Andover Family Fun Fest Craft & Gift Show
o July 10 —13 — 43 Hoops Basketball Camp
o July 31— August 4 — MN Hometown Hockey Day Camp
o August I — 3 MN Premier Middle School Camp 6 — 8 grade
o August 7 — 11 — MN Hometown Hockey Day Camp
o August 8 —10 — MN Premier High School Camp 9-10 grade
o August 14 — 18 — MN Hometown Hockey Intensive Camp
Ice Arena
o April 11 — Intro to Ice Program Begins (3 weeks) — Tuesday mornings
o May 8 — Intro to Ice Program Session Begins
o May 19-21—MN Wilderness American Tier II junior ice hockey team tryouts
o May 25 — 28 — Minot Minotauros American Tier II junior ice hockey team tryouts
o June 1 — AHYHA Summer Skills Clinics Start
o June 8 — Learn to Skate Spring Program Starts (6 sessions) and Intro to Ice (3 sessions)
o June 12 — Boys Hockey Summer Program Begins
o June 13 — Girls Hockey Summer Program Begins
o June 13 — Intro to Ice Program Starts (3 sessions)
o June 16 — 17 Iron Rangers Hockey Tryout NA III Camp
o July 7-9 — MN Hometown Hockey Summer Classic Hockey Tournament — Back to the 50's
o July 28-30 —North Iowa Bulls Hockey Tryout Camp
o July 31 — August 4 — MN Hometown Hockey Day Camp
o August 7 — 11 — MN Hometown Hockey Day Camp
o August 8 — Adventures Plus (Dayton Elementary) Ice Skating Field Trip
o August 14 — 18 — MN Hometown Hockey Intensive Camp
• Miscellaneous —Future Items of Interest/Worldng On
o Misc. Lock -In and Field Trip Requests
Summer Programming - Ongoing
• Indoor Walking Club - Monday — Friday — 5:00 am — 7:00 am
• Pickle Ball—Many Misc. Times Throughout the Summer
• Open Basketball - See Open Gym Calendar
• Open Skate - See Open Gym Calendar
• Adult Open Hockey — Misc. dates throughout the summer including Tuesday nights