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HomeMy WebLinkAboutCC - May 16, 2017t-kiNDOVE A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting —Tuesday, May 16, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/25/17 Workshop; 5/2/17 Regular; 5/2/17 Closed;5/10/17 Special; 5/10/17 Workshop) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Plans & Specs/Order Ad for Bids/17-16, Andover Blvd. NW Trail & 16-18, Hanson Blvd. NW Trail Reconstruction — Engineering 4. Approve Change Order #1/14-15/Fox Meadows Park Redevelopment—Engineering 5. Approve JPA/16-32/Painting Signal at Bunker Lake Blvd. NW & Quinn St. NW —Engineering 6. Approve Ref ise/Recycler Hauler Licenses —Administration 7. Approve Joint Powers Agreement Anoka County/Assessment Services Contract —Administration 8. Accept Contribution/Andover Lions/Fire Department/Remembering When Fire Prevention Program — Finance 9. Accept Petition for Sanitary Sewer (Septic)/ Approve Resolution Ordering project/16770 Wren Street NW - Administration 10. Approve Appointment Streets Maintenance Worker —Administration 11. Adopt Resolution/Set Annual Income for Deferred Assessments & Reduced Sanitary Sewer Rates — Administration Discussion Items 12. Anoka County Sheriff's Office Monthly Report — Sheriff 13. Presentation - 2016 Audit Report—Administration 14. Conditional Use Permit Amendment/Revised Planned Unit Development — Andover Clocktower Commons — Classic Construction - Planning 15. Preliminary Plat (Replat into two lots) of Lot 3, Block 1, Andover Clocktower Commons; located at the northeast corner of Hanson Boulevard NW and Crosstown Boulevard NW — Classic Construction - Planning Staff Items 16. Schedule EDA Meeting - Administration 17. Administrator'sReport —Administration Mayor/Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and City Cou Jim Dickinson, City Michelle Hartner, Dc 1-1 Approval of Minutes May 16, 2017 INTRODUCTION The following minutes were provided by Staff and TimeSaver, reviewed by Administration and submitted for City Council approval: April 25, 2017 Workshop May 2, 2017 Regular May 2, 2017 Closed May 10, 2017 Special May 10, 2017 Workshop DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Minutes 2 0 6 ANDOVER CITY COUNCIL WORKSHOP MEETING —APRIL 25, 2017 7 MINUTES 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, 11 April 25, 2017, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, 12 Minnesota. 13 14 Councilmembers present: Mike Knight, Sheri Bukkila (arrived at 6:15 p.m.), Valerie Holthus 15 and James Goodrich 16 Councilmember absent: None 17 Also present: City Administrator, Jim Dickinson 18 Community Development Director, Joe Janish 19 Public Works Director/City Engineer, David Berkowitz 20 City Attorney, Scott Baumgartner 21 Others 22 23 24 DISCUSS ORDINANCE AMENDMENT TO REGULATE DR UG PARAPHERNALL4 25 26 City Attorney Baumgartner explained cities are starting to develop ordinances that regulate drug 27 paraphernalia. 28 29 City Attorney Baumgartner reviewed the staff report with the Council. 30 31 Mayor Trude thought they should add a paragraph about allowing items that are licensed by the 32 State of Minnesota for medicinal purposes. She thought they should add a section for people 33 who are legally growing, stating "This does not apply if you are licensed by the State of 34 Minnesota to produce..." City ;Attorney Baumgartner stated this does not have to do with 35 Marijuana, it has to do with paraphernalia. Mayor Trude stated they needed to make sure the 36 City makes an exception for people who are allowed by the State to grow for medicinal 37 purposes. City Attorney Baumgartner noted on page three under C and D, it talks about in 38 violation of MN State Chapter 152, which has the exclusions and talks about pharmaceutical 39 items as well. 40 41 Councilmember Holthus asked if Forest Lake adopted a similar ordinance because a shop that 42 was there was the same type of shop as the shop in Anoka and it is now closed. City Attorney 43 Baumgartner was not sure if Forest Lake implemented an ordinance but he did know Forest Lake 44 did implement an ordinance of some sort. He chose to go with Morehead's' model because it 45 had been tested and more closely resembled the Federal model. Since the Morehead model had 46 already been tested in court along with the Federal model they had precedent had it been 47 challenged, which it was, that they could then fall back on the Federal model. He knew that a lot 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 2 of cities are going in the direction of an ordinance like the one in Anoka. Councilmember Bukkila arrived at 6:15 p.m. City Attorney Baumgartner stated before Anoka adopted this ordinance they reached out to all of the businesses that had items or could potentially have items and gave them a period of time to remove their inventory out before the ordinance went into effect. Mayor Trude stated sometimes gas stations have paraphernalia and wondered if they are aware of any of that going on in Andover. City Attorney Baumgartner stated he is not aware of anything in Andover at this time. The Council was in support of drafting an ordinance and sending it through the Planning and Zoning Commission for Council review and approval. Mayor Trude asked what kind of things were being prosecuted in Andover. Mr. Baumgartner stated they have been prosecuting thefts from Walmart. He reviewed some things happening in the City that he has dealt with. DISCUSS ZONING TEXTAMENDMENTS FOR RURAL RESERVE Mr. Janish explained there has been discussions going on regarding this item. He reviewed the staff report with the Council. Mr. Janish asked the Council if they wanted to keep item 13-113-3: A4 or remove it. Mayor Trude stated this was crafted so people would not come in and flip the property. She thought that section needed to be adjusted. Mr. Janish stated he could do that. Mr. Janish reviewed the zoning text amendments with the Council. Mr. Janish stated regarding Item K: When applicable, a blanket easement stating that future roads, trails, city utilities, and future park areas may be located in this area on remnant parcel. He stated his concern with this is that this does allow the City, at a later date, to come through and put a road through the parcel and the easement would allow the City to "take the road" and put the road in and the property owner might not be compensated. Councilmember Bukkila stated that is what she is concerned with. Mr. Dickinson stated one of the things he asked is how many other cities are doing blanket type easements and Mr. Janish did not find any. Mayor Trude asked how they guarantee this will not happen. She wondered how they would solve the problem. She stated if this was platted they would be giving up their land for the roads and parks. She stated they would be giving up their land for the road because they need access for their homes. There is a community interest at stake. Mr. Janish stated what other communities are doing is they are placing a deed restriction on the property saying that it can't be split again until urban services are provided. Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 3 1 There was discussion between staff and Council regarding possible ways to split 40 acres in 2 order to allow future development. 3 4 Mayor Trude asked if the easement would be over the top of the properties and not pushed to the 5 edge of the properties. Mr. Janish stated if that is where the road would go. 6 7 Discussion continued regarding future lot splits within the Rural Reserve. 8 9 Councilmember Bukkila stated she had a problem with a blanket easement because wouldn't it 10 go on recorded documents with the land. It is one thing to structure the code to prevent any 11 building in an area before there is a grand plan but to legally encumber the acreage with 12 easements does not seem right. City Attorney Baumgartner stated the reason he has an issue 13 with this is how do they come up with a legal description to record the easement. He stated they 14 could do an easement over the entire property but at some point they will need to release a 15 portion of that easement over which it will need to be surveyed to get the legal description. 16 Mayor Trude thought they could release the easement at that point because it is a bargaining 17 process. City Attorney Baumgartner stated at some point they are going to have to identify 18 somehow what the legal description for the easement is. If they want to throw an easement over 19 the entire parcel now before it is split they will still need to identify if they want to split the 20 parcel. There will need to be surveying done to vacate that portion of the blanket easement. 21 Mayor Trude asked if they could vacate the easement on the five acre parcels where the homes 22 will go. 23 24 There was further discussion regarding blanket easements. 25 26 Mr. Berkowitz explained how developments go about getting plat approval with easements. He 27 stated if the city does not grab the easement then it makes it harder to develop in the future. 28 29 Mr. Janish stated the original intent of the blanket easement was to try to minimize someone 30 from putting something in the way of future development. Councilmember Bukkila gave an 31 example of issues people might have with using their land with a blanket easement on their land 32 in the Rural Reserve. City Attorney Baumgartner stated the property owner could have an 33 encroachment agreement with the City on the land. Mayor Trude stated if there was not any 34 easement on the property then the City loses their bargaining. They are trying to bargain to 35 protect the master plan and the landowners all bought into that. Mr. Janish stated an 36 encroachment agreement could be done in order to allow buildings on structures with a blanket 37 easement. 38 39 Further discussion ensued between staff and the Council regarding easements and encroachment 40 agreements. 41 42 Mr. Jake Packer and Mr. John Packer, 3074 161" Avenue NW, stated they have two forty acre 43 parcels with two buildable lots with two five acre parcels and as far as the easement goes they 44 are not comfortable with that and did not know why they could not leave a chunk of land open. Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 4 1 City Attorney Baumgartner stated the problem with that is if they wanted to sell off another five 2 acres of the forty acres the City would have no way to say they cannot do that without a blanket 3 easement, the future development may never happen. 4 5 Mr. Packer stated he understood that but it is tough for them and they felt like their hands are 6 being tied. Mayor Trude stated they are being allowed to build on ten acres of the forty acres 7 available. She thought they needed to have a master plan for the Rural Reserve but they want to 8 allow families to build on part of their land. 9 10 The Council, staff and the Packers reviewed possibilities that could be done on their property and 11 in the Rural Reserve District including deed restrictions. City Attorney Baumgartner stated he 12 would need to review language regarding deed restrictions and see how that would work. 13 14 Mayor Trude asked if there was ever discussion regarding removing some land out of the Rural 15 Reserve because of close access to City sewer and water. She wondered if they could apply 16 some kind of process in their code that indicates it no longer makes sense. Mr. Janish stated with 17 Atlas 14 discussion that is where a lot of the discussion is going to be. He stated all of the 18 meetings they have been doing may not even be valid discussions when they start working on the 19 next update because of Atlas 14 and other new rules, the Rural Reserve may not be as 20 developable as they thought in the past. 21 22 Mayor Trude thought if things were to change they could vacate easements based on new 23 discoveries and circumstances. Mr. Berkowitz agreed. 24 25 City Attorney Baumgartner stated the City wants to allow residents to do what they want with 26 their property but the City has an obligation to the community to plan for what may happen 27 twenty years down the road and the hard part is trying to predict what is going to happen there 28 because there is nothing there at this time. They want to make sure they do not box in future 29 development in the area which is the tough part. 30 31 Mr. Packer wondered if the City could add some blanket language and approve items on a case 32 by case situation. City Attorney Baumgartner stated when they put together an ordinance they 33 should apply it universally otherwise you get discriminatory enforcement. They can look at 34 certain things back to back but in the end, it should all come together under that ordinance and 35 has to be applicable. They need to treat people similarly. 36 37 Mr. Berkowitz thought the best solution would be to have a blanket easement with an 38 encroachment agreement. Mr. Dickinson stated they could look at a floating easement with an 39 encroachment agreement if they want a particular use of the easement area. He stated the 40 easement could move within the property so it is not specified. City Attorney Baumgartner 41 stated they would not need an encroachment agreement unless or until they want to put 42 something on the land that would encroach into the easement. 43 44 Councilmember Bukkila indicated she was not a fan of this plan. Councilmember Goodrich Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 5 1 agreed and stated he needed more information and history before making a decision. Mr. 2 Dickinson stated staff will get some examples of deed restrictions and bring that back to the 3 Council for further discussion. 4 5 Mr. Janish stated they could allow a change to the language in the ordinance, remove the 6 splitting of property additionally each year and place either an easement or some sort of 7 restriction over the remnant parcel so they get a one-time split in the Rural Reserve and then try 8 to sort it out as part of their Comprehensive Plan update because they may come back and 9 change the entire area again once they find out how Atlas 14 will affect this area. He noted he 10 would work with the City Attorney on language. 11 12 Councilmember Holthus asked if this would allow the Packer family to build. Mr. Janish stated 13 it should. It would restrict the remnant piece unless the entire parcel is sold and they want to 14 plan a development. 15 16 Mayor Trude, Councilmembers Holthus and Knight were in favor of moving this forward. 17 18 Mr. Packer thought they may be willing to allow the easement but he wondered what they are 19 giving up to do that. Mr. Baumgartner stated they are allowing the City the opportunity to place 20 the road and easement in there at some point when the entire property becomes developable. 21 22 Mayor Trude stated she would like to see three goals: 1. Allow the Packers to build, 2. Continue 23 on the path they started with the Met Council approvals that are permitted and 3. Make sure there 24 is room for things to happen in the future that are not going to be impeded by today's actions. 25 26 Mr. Janish stated as a part of the Comprehensive Plan update, it is going to determine what is 27 going to happen in this area. Mr. Berkowitz noted after the update with Atlas 14 staff may even 28 come back to the Council looking for a vacation of the easement they put on the property. 29 30 Councilmember Bukkila indicated she wanted more information before making a final decision. 31 Councilmember Goodrich agreed. Councilmember Bukkila stated even if Mr. Packer is willing 32 to agree to this easement she acknowledges there are other property owners who have interest as 33 well and she is trying to protect them as well. 34 35 Mayor Trude stated the entire Rural Reserve is restricted at this point. Councilmember Bukkila 36 noted the property owners can still use the land. Mayor Trude stated if they move towards the 37 plan that was started two months ago the property owners will have more rights than they do 38 now. Councilmember Bukkila stated right now the property owners can build an accessory 39 building on their property but if there were an easement placed on the property then according to 40 the code they could not build at all on the easement. She stated she would prefer a method that 41 would not include encroachment so that a property owner could have full use of their land. She 42 would like staff to look to see if there are alternative options. 43 44 Mr. Dickinson stated they will look for the deed restriction component. He noted an easement is 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 6 a form of a deed restriction. City Attorney Baumgartner stated an easement is an interest in property, a deed restriction is only as good as whoever holds that deed, that is the problem he has with it. Mr. Dickinson stated they need to look at what the County recorder will accept. For the most part Counties will not record those things unless it is signed off by the municipalities and that is really where the City wants to get to. City Attorney Baumgartner stated that is what he wants to see. Mayor Trude asked when the City went to the Met Council and asked to move down this path, what was on their list that the City had to do. Mr. Janish stated it is a deed restriction of some manner to prevent the density and preserve that future development possibility. Mr. Packer stated they do not necessarily want the easement, if there is another way to do it that would be the way they would want to go but if it ends up that it is the only way to get it done then they may need to go along with it. He asked for a status update on the Comprehensive Plan amendment. Mr. Janish stated he has not heard from the Met Council yet. He reviewed the process with Mr. Packer and the Council. Mr. Packer stated they are looking to move forward with building as soon as possible. Staff reviewed a possible timeline of actions that need to occur before building can happen. Mr. Dickinson stated they need to figure out Item K in the staff report that talks about blanket easements on the property. Councilmember Goodrich stated he did not want to hold the Packers back from building if the only issue is Item K. Mr. Dickinson stated he would talk to the Packers and help them to work out a timeframe to build. DISCUSS STORAGE UNITS (PODS) IN CITY PARKS & RESIDENTML DISTRICTS Mr. Berkowitz explained the City Council is requested to discuss portable storage containers, often referred to as PODS, in City parks and residential districts. Mr. Berkowitz reviewed the staff report. Mr. Berkowitz asked if the Council supported permanent PODS in the City. Council consensus was not to allow them. Mr. Berkowitz asked if the City Council supported a timeframe for the athletic associations to get rid of their current PODS. Councilmember Holthus understood why they need them. Mr. Berkowitz stated staff discussed giving them three to five years to get rid of the PODS. Mayor Trude disagreed and stated five years was a long time for them to find alternative storage. She thought a shed looked better than PODS. Mr. Berkowitz stated it is up to the Council to decide what a reasonable timeframe is for the associations to raise funds to build a structure for storage. Councilmember Bukkila stated her issue is the burden on one association for multiple structures. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 7 If it was only one park and one organization she would agree to three years but if one organization had something in two or more parks then she would be more sympathetic to a longer timeframe to plan out multiple structures. Mr. Berkowitz reviewed where the PODS are located at. He noted the Andover Baseball Association wants to move a POD from the high school to Sunshine Park and thought the City Council would not be in favor of that. The Council agreed. Mr. Berkowitz stated the Andover Football Association has one at Prairie Knoll Park during the season. He stated they could have multiple associations put their resources together and build one structure at the parks. Councilmember Holthus thought the associations need to clean out the buildings and see what their needs are. Mr. Berkowitz stated they would need to have a structure at each park to house the equipment needed for that park so he thought the Council should give them enough time to figure out what their full needs are and how they can do it efficiently so they can raise money, design and build a structure so it works for them for a long time. Councilmember Bukkila thought the associations should be given twelve months to make a plan and tell the Council what they would like to see before a decision is made by the Council. She stated she wanted the associations to react and not put it off. Councilmember Knight asked if some of the items being stored at the parks was City owned. Mr. Berkowitz stated the associations are now buying their own equipment to use at the parks so the City does not have any equipment that is stored. Mayor Trude stated that takes a big load off of the City, she wondered if there was a way to find a way to build some little sheds with money from their reserves to store equipment so the parks look better. Mr. Berkowitz stated he would need to go to the Park and Recreation Commission to see how they would weigh in on a recommendation for that. Councilmember Goodrich asked if they could screen the PODS with some sort of nice fencing so they cannot be seen. Mayor Trude stated she liked that idea. Councilmember Bukkila stated she is not ready to put a drop -dead date on this, she would like to get some feedback from the associations on what they propose. Councilmember Holthus suggested staff go look at the buildings and see what the associations have in them to see how space can be better utilized. Mr. Berkowitz asked if there was support for the associations to come back after twelve months with a storage plan. Council agreed. Mayor Trude suggested staff work with the associations on getting a plan together. Mr. Berkowitz asked if the Council was in favor of using park dedication money to fund the storage. Mayor Trude stated she is in favor of doing this. The rest of the Council is against. Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 8 1 The Council is not in favor of permanent PODS in residential use. The Council is in favor of 2 temporary PODS in residential use. Councilmember Bukkila stated she would be in favor of 3 temporary storage if there is an open construction permit. Mr. Dickinson noted construction 4 permits could be open for years. Councilmember Goodrich asked what other cities do. Mr. 5 Dickinson stated most do not allow them at all or for only ninety days. Mayor Trude thought 6 they should start with ninety days. Mr. Berkowitz stated if allowed there would need to be an 7 ordinance change because they currently do not allow anything like that in the City. He stated 8 staff will work on language change and bring it back for Council review. Councilmember 9 Bukkila stated there needed to be some language stipulating ninety days in total so it does not 10 disappear for one day and then come back again for another ninety days. 11 12 Mr. Berkowitz noted there are not any restrictions on five acres or more. The majority of the 13 Council did not have an issue with that. Mayor Trude is not sure if she wanted that because then 14 the property owner can have as many of them as they want and then it starts to look bad. Mr. 15 Janish thought there needed to be some type of screening on those sites. Mayor Trude stated she 16 did not support allowing them on five acres or more. 17 18 CLOCKTOWER COMMONSAMENDMENT 19 20 Mr. Janish stated this is in regard to the Clocktower Commons PUD amendment. He passed out 21 a building design and stated the new building they are proposing is mostly rock face block and 22 he is requesting the Council review the building fagade and indicate any changes that should be 23 made to the building. Mr. Dickinson stated according to the PUD all the buildings need to look 24 alike in appearance. 25 26 The City Council thought the new building fagade looked better than some of the existing 27 buildings. They thought maybe there could be the same style of roofing or closer looking brick 28 to the color in the design of the existing buildings. 29 30 2018 BUDGET DEVELOPMENT DISCUSSION 31 32 Mr. Dickinson reviewed the staff report. 33 34 2017BUDGET PROGRESS REPORIS 35 36 Mr. Dickinson reviewed the staff report. 37 38 2017 CITYINVESTMENTS REVIEW 39 40 Mr. Dickinson reviewed the staff report. 41 42 Andover City Council Workshop Meeting Minutes—April 25, 2017 Page 9 1 OTHER TOPICS: 2 3 TRAFFIC REDIRECTION FROM BUNKER LAKE BOULEVARD 4 Mayor Trude stated she has had voicemails and emails regarding Bunker Lake 5 Boulevard. A resident is even wondered if they could close down Butternut Street during 6 the construction because of excessive traffic going into residential areas. Councilmember 7 Bukkila stated the same thing happened with the Hanson Boulevard construction and they 8 have to just put up with it. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Mayor Trude told the resident to contact the County and see what they could do about it. Mr. Dickinson stated what staff has done is talk to the contractor, showed them the routes and told them they cannot take their trucks through the residential area. The Council indicated they would not consider closing Butternut Street. Mr. Dickinson stated the road needs to remain open for emergency services. ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:45 p.m. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —MAY 2, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Trude, May 2, 2017, 7:00 p.m., at the Andover City Hal Minnesota. Councilmembers present: Councilmember absent: Also present: PLEDGE OF PROCLAMATION— Mayor FORUM Mike Knight, Shel None < (? City Administrato Community Devel Directzof Public City Attq"{ 6y; Scc Others `lil= `#`11i_ called to order by Mayor Julie :own Boulevard NW, Andover, Valerie Joe and James Goodrich David Mary Frober'g1,R88 139`h LaW41p,T cpress�l 1her concern regarding the removal of stop signs in her neighborhood 1` ,Stated there ad been a study and a letter explaining why the stop signs were removed. S. Fro gl ndicate �s a signs were originally placed to protect children at a bus stop. She continued to exp`at�t,ISaturday someone "blew through" an intersection where a stop sign had previously been s �5 }Ming in the death of someone in the neighborhood. She felt the removal of the stop signs hashcreated more fast traffic and she has observed there is often no one to see that the children safely cross the street. Ms. Froberg explained it's a two-way stop now, instead of a four-way stop and that a blinking electronic speed limit sign has been put up in the area. She would like to have the stops signs returned to the intersection to cut down on accidents and keep the children safe. Reference was made to an email that was sent by a resident by the name of Kori, and the Mayor's response. The email was distributed to the Council. Ms. Froberg indicated she did not personally get a letter about the stop signs being removed. Mayor Trude noted law enforcement has been watching this issue and the Council usually does not 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — May 2, 2017 Page 2 get involved in law enforcement concerns. Ms. Froberg responded the police had encouraged the neighborhood to petition and come to the City Council meeting. Mayor Trude expressed her appreciation for the residents coming forward with the issue. The Council will need to get law enforcement's perspective. Tasa Heilman, a current resident of Minneapolis, stated the purpose of their family's attendance at the meeting was to ask for City Council support for a chain link fence in the backyard of the home that they plan to buy in Andover. They are planning to move to the area for their children to attend DaVinci Academy. After signing a purchase agreement on the home, they were made aware of an existing backyard easement. The family has 3 children under the age of 5. In the backyard, there is a City path and the Coon Creek. She stated their options are to back out of the purchase of the home or to pursue the house and consider options for a fence. They have contacted city attorneys and city planners in the south metro and they did not understand the concern about installing a chain link fence in the easement area. She indicated they would be responsible for the upkeep and noted the neighbor has a fence. They chose the Andover community because it is family friendly and asked for the Council's support. She concluded by saying the yard does not get water except when it is a "monsoon rain" and it was their belief that a chain link fence would not affect the drainage. Mayor Trude indicated they would have to apply for the fence permit and then an appeal would have to come to the Council. On occasion, the Council has seen an appeal. Mr. Berkowitz indicated he had met with the family on site and the low area is the main drainage basin for that development. Mayor Trude reinforced the importance of following the process and reviewing the restrictions. Councilmember Bukkila stated this is a buyer beware situation. If the sale goes forward, and the permit is denied, then the new home owner would be in a difficult situation. She stated she could not find a reason to go against staff recommendations in this instance. Councilmember Holthus reinforced the importance of the following the established process. Mayor Trude noted an appeal would come straight to the Council. Mr. Berkowitz indicated there have been one or two requests per year. He expressed the responsibility of a City to protect all homes in the City from storm water and reminded those in attendance that a lot of property that was underwater during past rainfall events, due to property improvements, was not permitted by the City. There has not been major flooding because of all of the work that has been done to protect the easements. Ms. Heilman was unclear as to how a chain link fence would affect the drainage. Mr. Berkowitz stated by not weed whipping or adding a fire pit or pool, it can raise the potential storm water impact 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — May 2, 2017 Page 3 for the neighborhood. Mayor Trude noted how chain link fence in a backyard close to the high school had changed topography over time and caused flooding. Mayor Trude instructed staff to bring the matter of fences and easements to a future workshop, confirming that no action will be taken at this meeting. AGENDA APPROVAL There were two additions to the agenda: Item #6A Consider Acceptance of American Signal Corp Proposal for Renovation of Two (2) Emergency Alert Sirens. Item #7 Preliminary Plat Revisions and Variance Requests Catcher's Creek 2nd Addition. Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES April 17, 2017, Board of Review: Correct as amended. Mayor Trude requested a correction on page one, line 37. The minutes should read, "The City is fortunate to have many businesses come to our City in the past year, including..." Motion by Bukkila, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. April 18, 2017, Regular Meeting: Correct as written. Motion by Knight, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Acknowledge Bid Award/17-12/Reconstruction of 133`d Ave. NW (West of Crooked Lake Blvd. NW) (See Resolution R033-17) Item 4 Order Improvement/Order Plans & Specs/17-16, Andover Blvd. NW Trail (Bluebird St. NW to Vale St. NW) & 16-18, Hanson Blvd, NW Trail Reconstruction (See Resolution Regular Andover City Council Meeting Minutes —May 2, 2017 Page 4 1 R034-17) 2 Item 5 Approve Appointment Streets Maintenance Worker 3 Item 6 Approve Master Partnership Contract/Mn/DOT (See Resolution R035-17) 4 Item 6A Consider Acceptance of American Signal Corp Proposal for Renovation of Two (2) 5 Emergency Alert Sirens 6 7 Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried 8 unanimously. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 PRELIMINAR YPLA TREVISIONS AND VARIANCE REQUESTS CATCHER'S CREEK2°D ADDITION Mark Smith submitted a revised preliminary plat and variance request for the plat known as Catcher's Creek 2nd Addition. The new configuration of the plat requires the approval of variances to move forward. On October 6, 2015, City Council approved the preliminary plat for 27 urban lots. Two variances were granted for Block 2, Lots 1 and 2, to reduce the lot depths from 140 feet to 139.4 feet. Mr. Smith submitted a revised preliminary plat for 28 lots with additional variances. The revised plan eliminates the 143`d Avenue NW access point to the development; thus creating an additional lot. The revised plat and the location of the non -conforming lots require review. The Andover Review Committee (ARC) reviewed the proposed changes to the plat. The Fire, Public Works and Building Departments have no issues with the proposed changes. The Engineering staff has no issues with eliminating the 143`d Avenue access point from Prairie Road. Prairie Road is a collector street. Collectors are designed to move traffic, so eliminating the number of access points is preferred. With the elimination of 143`d Avenue, the plat will gain 1 lot but will require 4 variances for Block 2, Lots 5, 6, 7, and 8. Mr. Smith submitted a letter regarding the variance requests. The existing home will be removed, but the driveway access will remain in the same place. City Code defines the front lot line as "that boundary of a lot which abuts an existing or dedicated street, in the case of a corner lot, it shall be the shortest dimension on a public street." In this case, the width of the lot is 492+ feet with a lot depth of 99 feet. Mr. Smith is proposing to face the front of the home to the north; the back of the home would then face south. City Code states "variances maybe granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties," as used in connection with the granting of a variance, means: - The property owner proposed to use the property in a reasonable manner not permitted by an official control; - The plight of the property owner is due to circumstances unique to the property not created by the landowner; Regular Andover City Council Meeting Minutes –May 2, 2017 Page 5 1 - The variance, if granted, will not alter the essential character of the locality; 2 - Economic considerations alone do not constitute practical difficulties. Rl 4 A public hearing was held at the April 11, 2017 Planning and Zoning Commission meeting. There 5 was no public comment received. The Commission discussed the following items: 6 - Safety concerns and traffic issues along 144`h Avenue NW if the access point at 143`d Avenue 7 NW is eliminated. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 - Defining the front of the home for Block 2, Lot 6 and what types of homes may be constructed on the lot. - The possibility of eliminating some, if not all, of the variances. After discussion, the Planning and Zoning Commission made a recommendation of denial on a 5 — 0 (2 absent) vote with the following findings of fact: - The plight of the landowner is due to circumstances not unique to the property and has been created by the landowner; - 143`d Avenue should connect to Prairie Road to create additional access to the development; and the plat/lots could be changed so less variances are needed. Since the Planning and Zoning Commission meeting, Mr. Smith submitted a revised plat that reduced the number of variances from five (5) to four (4) as recommended by the Commission. The revised plat is what is presented for Council review. In the event the City Council would want to consider approval of the variances. City staff suggests City Council to take into consideration the following findings of fact provided by Mr. Smith as part of an approved resolution: - A significant portion of the plat is inundated with floodplains and wetlands. These areas are required to be protected. - No improvements are allowed within the floodplains and wetlands. This significantly limits the buildable area within the plat. - Eliminating the 143`d Avenue NW access point onto Prairie Road minimizes an intersection and conflict point onto a higher volume collector street. - A large portion of the plat is encompassed by a 100 -foot trail easement along the southern portion of the plat. The developer is providing a trail easement through Block 2, Lots 5 and 6 to provide a safe access point to the Prairie Road trail corridor. This will decrease/ eliminate the number of pedestrians using the 144`h Avenue NW and Prairie Road intersection to access the trail. - A large portion of the lots must adhere to buffering requirements to Coon Creek, and restrictions are placed on the lot that make reasonable usage of the property challenging. Block 2, Lot 6 meets the required lot width, depth and area of a standard R4 — Single Family Urban residential lot when the northern property line is considered the front yard and the southern property line considered the rear yard. This particular lot is set up for a side loaded garage which is similar to other corner lots within the City of Andover. Staff included in the draft resolution of approval that this particular lot must include a side loaded garage. Regular Andover City Council Meeting Minutes —May 2, 2017 Page 6 Staff has also included language within the draft resolution that this particular lot must include a driveway design that allows for a turn around on the property to reduce the chances of backing onto Prairie Road. Councilmember Goodrich inquired about the acreage on lots 5, 6, 7 and 8. Mr. Janish replied they are almost .75 of an acre and that lot five is .4 acres. The minimum lot size is 11,400 square feet. Mr. Dickinson confirmed the lot sizes exceed the minimum. 10 Councilmember Bukkila asked if the second plat design had come through first, would it have been a 11 PUD. Staff replied it may have been the case. 12 13 There was discussion about "practical difficulty" and whether or not the plat is "reasonable," 14 not based on economics alone. In addition, previous variances for lots on curves were discussed. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Mr. Baumgartner described how the ordinance has changed and how to apply the criteria - moving to "practical difficulty" from "hardship." He clarified the City ordinance mimics the State Statute. He stated there is a need to be able to find the owner proposes to use the property in a reasonable manner in a residential area. The second point is what causes a difficultly, feeling that the Council could look at this plat either way. The resolution for approval references the trail and wetlands, making the plat unique. If the better layout, with the road changes, improves the area because of the trail, that can also be considered in the decision-making process. Mayor Trude asked about the loss of the original existing house. Mr. Smith responded they tried to save the house by seeing how it could fit with the neighborhood. The Mayor noted that the house came down in the last few weeks. Mr. Smith noted it was not economically better to buy the brown house, but was better for the overall development. There was additional discussion about the market demand for larger lots, as well as concerns about kids crossing the intersection, and the potential for the bike trail. Mr. Smith called the development "a challenging site," wishing he had proposed this plat design the first time. Councilmember Goodrich indicated his wish to not set a precedent. He expressed his desire to hang his "hat on freedom of use" and support the revised plat. Councilmember Knight agreed. Councilmember Holthus is not in agreement and expressed concerns about access on Prairie Road and the reduction of lot setbacks. Mr. Smith noted the challenges of "pie" -shaped lots. There was additional related discussion by the Council. Mayor Trude expressed her support for the revised plat. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —May 2, 2017 Page 7 Councilmember Goodrich asked if the City Code could be looked at going forward [related to setbacks of lots on curves]. Mr. Dickinson made note of the request and Councilmember Knight agreed. Councilmember Bukkila expressed concerns about allowing this plat revision and not letting the next developer do the same. She expressed consideration for the trail. Her concern is the subjectivity of the decision. Motion by Goodrich, Seconded by Knight, to approve Resolution No. R036-17, approving the preliminary plat of "Catcher's Creek 2"d Addition" and related variances. Motion carried 3 ayes, 2 nays (Holthus and Bukkila). SCHEDULE MAY & JUNE WORKSHOPS Mr. Dickinson requested the Council schedule Workshop Meetings in May and June to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Knight, to schedule a Council Workshop Meeting on May 23, 2017, at 6:00 p.m. Motion carried unanimously. Motion by Bukkila, Seconded by Knight, to schedule a Council Workshop Meeting on June 27, 2017, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Meetings) Mr. Dickinson highlighted meetings related to the Capital Improvement planning process, QCTV and Youth First. On the legislative side, work continues on WDE bonding and Met Council reform. (Parks & Construction) Mr. Berkowitz described the volunteer efforts made to install playground equipment. The volunteer efforts saved enough money so more amenities could be added to the playground. Residents raised additional funds as well. Watch for a QCTV story. Tree removal is done at Fox Meadows Park and well -drilling and grading has started and will be followed by irrigation. Crack sealing started today in the City and street reconstruction projects are starting and the Shadowbrook East project has started early. (Homes) Mr. Janish indicated 45 homes have been permitted to -date for the year. Twin Cities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Regular Andover City Council Meeting Minutes —May 2, 2017 Page 8 Dental will be opening an office in the Shops @ Andover. At the next meeting, a PUD amendment will be reviewed. MAYOR/COUNCIL INPUT (Recycle Day and Mayors Water Challenge) Mayor Trude noted the success of the City-wide recycling day. Seedlings were distributed and 651 cars came through. The Mayors Water Challenge is completed for this year. (Metro Cities) Mayor Trude congratulated Councilmember Knight on his work with Metro Cities, representing Andover's interests. RECESS Mayor Trude recessed the regular City Council meeting at 8:34 p.m. to a Closed Session of the City Council to discuss Union contract negotiations. RECONVENE The City Council reconvened at 8:48 p.m. ADJOURNMENT Motion by Goodrich, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:49 p.m. Respectfully submitted, Marlene White, Recording Secretary 1 Regular Andover City Council Meeting Minutes — May 2, 2017 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 2, 2017 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE..........................................................................................................1 PROCLAMATION — ARBOR MONTH........................................................................................1 RESIDENTFORUM.......................................................................................................................I AGENDAAPPROVAL..................................................................................................................3 APPROVAL OF MINUTES............................................................................................................3 CONSENTITEMS..........................................................................................................................3 Item2 Approve Payment of Claims..........................................................................................3 Item 3 Acknowledge Bid Award/17-12/Reconstruction of 133`d Ave. NW (West of Crooked Lake Blvd. NW)(R033-17).................................................................................................3 Item 4 Order Improvement/Order Plans & Specs/17-16, Andover Blvd. NW Trail (Bluebird St. NW to Vale St. NW) & 16-18, Hanson Blvd. NW Trail Reconstruction (R034-17).....3 Item 5 Approve Appointment Streets Maintenance Worker....................................................4 Item 6 Approve Master Partnership Contract/Mn/DOT (R035-17) .........................................4 Item 6A Consider Acceptance of American Signal Corp Proposal for Renovation of Two (2) Emergency Alert Sirens.................................................................................................4 PRELIMINARY PLAT REVISIONS AND VARIANCE REQUESTS CATCHER'S CREEK 2NDADDITION(R036-17).........................................................................................................4 SCHEDULE MAY & JUNE WORKSHOPS..................................................................................7 ADMINISTRATOR'S REPORT.....................................................................................................7 (Meetings)....................................................................................................................................7 (Parks & Construction)................................................................................................................7 (Homes).......................................................................................................................................7 MAYOR/COUNCIL INPUT...........................................................................................................8 (Recycle Day and Mayors Water Challenge)...............................................................................8 (Metro Cities)...............................................................................................................................8 RECESS...........................................................................................................................................8 RECONVENE.................................................................................................................................8 ADJOURNMENT...........................................................................................................................8 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP MEETING — MAY 10, 2017 7 MINUTES 8 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, 11 May 10, 2017, 7:08 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, 12 Minnesota. 13 14 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich 15 Councilmember absent: None 16 Open Space Advisory 17 Commissioners present: Acting Chairperson Kim Kovich, Commissioners Joy Faherty, and 18 Jim Olson 19 Commissioners absent: Chairperson Gretchen Sabel and Commissioners Rebecca 20 Dahlberg, Anna Dirkswager and Aaron Jarson 21 Also present: City Administrator, Jim Dickinson 22 Kameron Kytonen, Natural Resources Technician 23 Derrek Schotzko, Andover High School Student 24 25 26 JOINT MEETING WITH OPENSPACE COMMISSION 27 28 The Council and Commission members introduced themselves. 29 30 a. Open Space Branding 31 32 Acting Chairperson Kovich explained there has been discussion with members of the Park and 33 Recreation Commission about rebranding `open spaces' to `preserves' which better fits the intent 34 of these properties. 35 36 Commissioner Olson stated following the discussion with the Park and Recreation Commission 37 he did some research and found preservation to be used very often and would validate the change 38 in term. 39 40 Mayor Trude confirmed the consensus of the Council to approve the change from open space to 41 preserve. She noted if formal action is needed that could simply be placed on the Consent 42 Agenda for a future Council meeting. 43 44 Mr. Kytonen asked if the name of the group would then change as well from the Open Space 45 Advisory Commission. It was the consensus of the Council and Commission that the name of 46 the group would remain the same as it currently exists. 47 Andover City Council Workshop Meeting Minutes — May 10, 2017 Page 2 1 b. Open Space Management Plans and Potential CIP Projects 2 3 Mr. Kytonen stated the Open Space Advisory Commission has met on several occasions and 4 continues to plan for on-going management and development of the properties. He displayed the 5 open space comprehensive priority list and provided a brief summary of the Martins Meadows 6 site. He noted Commissioner Faherty has been working on posters that would be displayed in 7 the kiosks at each site that would include historical information and information specific to the 8 site. 9 10 Councilmember Knight stated perhaps it would be nice to have informational signs throughout 11 the open space areas along the trails. 12 13 Acting Chairperson Kovich noted that could be placed on the list for the future once some of the 14 management activities have been completed. He reviewed the information for Northwoods. He 15 noted the access to Northwoods sometimes makes it difficult to access the site during wet 16 conditions. He noted the intent would be to use the White Pine Wilderness cul-de-sac as a 17 secondary access when the site has wet conditions and asked the Council to keep that in mind as 18 the plat moves forward for that site. 19 20 City Administrator Dickinson stated the preliminary plat for the property has been approved and 21 is designed to have access to the open space off the cul-de-sac. 22 23 Councilmember Holthus stated she visited the site to walk the trails this past weekend and 24 identified sections of the trail which are impassable because of wet conditions and other areas of 25 the trails that are not evadent. 26 27 Mr. Kytonen stated staff could look into that to see if something could be done to improve the 28 conditions. 29 30 Mayor Trude stated she stopped visiting the site with her dog because of the poison ivy. She 31 asked if the trails could be treated for poison ivy. 32 33 Mr. Kytonen stated if poison ivy pops up on the trails themselves, staff would remove that. 34 35 Acting Chairperson Kovich noted the Commission has discussed the presence of poison ivy and 36 the need to post pictures in the kiosk educating visitors about the presence. 37 38 Councilmember Holthus stated she does like the design of the trails that you can use to go from 39 North Woods to Maple View. 40 41 Acting Chairperson Kovich moved on to Maple View and displayed a photograph of the site 42 which identifies the trail. He stated they are working to better establish the trails and place 43 signage. 44 Andover City Council Workshop Meeting Minutes —May 10, 2017 Page 3 1 Councilmember Holthus stated she found the trail very confusing. 2 3 Acting Chairperson Kovich stated they arc going to work on the trails and they have a Boy Scout 4 interested in building a kiosk for the site. He noted the other items they would like to do on the 5 site would need to wait until the group is able to secure grant funds. 6 7 Mr. Kytonen stated the trail is clearly established but needs maintenance because of the 8 vegetation growth that has occurred. 9 10 Mayor Trude stated perhaps signage could be placed for safety to ensure that smaller children 11 that may visit the site without parents do not get lost. 12 13 Councilmember Holthus stated the site can be confusing because there are other established trails 14 that people could wander off on. 15 16 Mr. Kytonen stated the signage will help to guide visitors on the correct trails. 17 18 Acting Chairperson Kovich moved on to Dalske, which is the newest acquisition. He stated 19 there is a minimum maintenance road used to access the site. He stated the Commission has 20 been working with the access. 21 22 Mr. Kytonen stated he met with the neighboring property owner of Dalske to discuss concerns 23 and the conversation went well. He stated they will be posting some guiding signs for visitors of 24 the open space to help guide visitors on the site and ensure that they do not trespass onto his 25 property. He noted additional signage was posted on the open space property which states "no 26 hunting open space property" as people could be confused as the nearby State land allows 27 hunting. He stated the neighbor is in agreement with making the entrance more welcoming to 28 the public while still protecting his own property. 29 30 Acting Chairperson Kovich stated the top priority for this property is signage, noting the 31 Commission will walk this property prior to their next regular meeting. He stated trails would be 32 the next priority following signage, noting that both items would be done with in-house staff. He 33 stated once the trails are established they can determine vegetation and deadfall management. 34 He stated the Dalske property is bisected by the County ditch. He stated the Commission would 35 like to request Capital Improvement Funds to create a crossing of the ditch which would allow 36 the visitors to walk the remainder of the site. He stated if they want access for the other half of 37 the property they will need a method to cross the ditch. 38 39 Councilmember Bukkila stated the Council would need cost estimates and if there are available 40 funds at the end of the year they could be repurposed for that use. 41 42 Mr. Kytonen stated staff will also investigate whether grant funds could be obtained for the ditch 43 crossing. 44 Andover City Council Workshop Meeting Minutes —May 10, 2017 Page 4 1 Councilmember Knight stated there are a lot of deadfall trees partially in and out of the river at 2 Martins Meadows that could be a safety hazard. 4 Councilmember Holthus noted she has noticed a rope swing at Martins Meadows. 6 C. Kiosk Information and Communications 7 8 Commissioner Faherty provided the mockup drafts that she has created for the two open space 9 areas that currently have kiosks, noting the poster is meant to have welcoming information for 10 the space. She noted the kiosks are three sided and the other sides will have information on 11 poison ivy as well as photographs of some of the ecological features that visitors can look for 12 while in the open space. She stated there is a Boy Scout interested in building a third kiosk and 13 the kiosk for Dalske would be pushed out a bit further. 14 15 Mayor Trude stated perhaps some of the information from the kiosk posters and pictures from 16 the sites could be published in the City newsletters. She noted perhaps the trails could also be 17 rated to make it easier for families to decide which areas would be best to visit with young 18 children. 19 20 OTHER TOPICS 21 22 Acting Chairperson Kovich noted the Commission will be joining the Council at the Fun Fest 23 event again this year. 24 25 City Administrator Dickinson stated he will organize two tables for the Council and 26 Commissions. 27 28 Mayor Trude stated a resident survey was just completed and noted the awareness of the open 29 space increased from 51 percent to 83 percent. She stated Northwoods was the most visited open 30 space followed by Martins Meadows. She stated the Council will make sure the Commission 31 receives a copy of the survey results. She stated perhaps the Commission can review how easy it 32 is to find the information on the City website and whether tweaks are needed. 33 34 Mr. Kytonen stated they did review that information and there are about four different ways from 35 the website that people can access the information. 36 37 Councilmember Bukkila stated perhaps an introduction on preserves could be done in the 38 newsletter to make that connection and ease into that transition from open space to preserve. 39 40 Derrek Schotzko, a student at Andover High School, commented that a cedar bridge would be a 41 nice option for Dalske because of the natural look and the fact that you would not need to treat 42 the wood. He commented it is nicer to have gravel parking lots, like Northwoods has, to prevent 43 issues with runoff from the impervious surface. He stated in reference to the wet trails at 44 Northwoods preserve, if you build the trail up it would disturb the ecosystem and perhaps 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Andover City Council Workshop Meeting Minutes —May 10, 2017 Page 5 another option would be to make that an outlook with information on what visitors could try to spot from that location. Councilmember Holthus agreed that the trail could be abandoned in that section and that would be a good location for a lookout of the wetland. Mr. Schotzko commented there are not many wetland lookouts in Andover and that would be a great spot for people to observe or read books. City Administrator Dickinson stated it sounds like seating and interpretive elements would be favored for that site. Acting Chairperson Kovich stated it is a work in progress and they are working as they go along. Mayor Trude stated the Council appreciates the work of the Commission. Acting Chairperson Kovich welcomed members of the Council to attend the walk of Dalske in July. IUaIIII/;7UiT/���11 Motion by Councilmember Bukkila, Seconded by Councilmember Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 7:55 p.m. Respectfully submitted, Amanda Staple, Recording Secretary ANDOVER CITY COUNCIL SPECIAL MEETING —MAY 10, 2017 MINUTES 10 The Special Meeting of the Andover City Council was called to order by Mayor Julie Trude, 11 May 10, 2017, 6:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, 12 Minnesota. 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus (arrived at 6:03) and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Others 2017 COMMUNITYSURVEYPRESENTATION/DISCUSSION Mr. Dickinson introduced Mr. Peter Leatherman from The Morris Leatherman Company. Mr. Leatherman is here to, present the results from the 2017 community survey. Mr. Leatherman indicated the survey was conducted at the end of March and at random 400 residents were contacted by; phone. He explained the results have a 5% plus or minus margin. Mr. Leatherman stated the results of the survey show there has been a significant improvement in the City since the 2014 survey. Mr. Leatherman reviewed the results of the survey: Quality of Life Rating: 55% rated the City excellent, this is a 13% increase from the 2014 community survey. Like Most about City: the top three are; housing/neighborhood, location and small town feel. Most Serious Issue: the top three are; growth, taxes and traffic. Sense of Community Pride: 92% rated the City excellent or good. City Service Ratings: outstanding in all areas. The largest jump from 2014 was in City street repair/maintenance. Andover City Council Special Meeting Minutes —May 10, 2017 Page 2 Property Taxes: 53% rated the taxes very high or somewhat high. While 42% rated the taxes about average. Mr. Leatherman would consider these results as a hostile tax climate. He indicated results like this are showing up all over the metro area right now. Services Kept Pace with Growth: 91% stated yes. Value of City Services: 87% rated the City excellent or good. 9 Public Safety Concerns: the top three are traffic speeding, youth crime/vandalism and 10 drugs. 11 12 Amount of Neighborhood Patrolling: 78% stated it is about right. 13 14 Intra -City Travel: 89% rated the City excellent or satisfactory. 15 16 More Active Code Enforcement: 42% are in favor of more active code enforcement. 17 The results show 1/3 of the feel code enforcement is not tough enough. 18 19 Open Space Area Awareness: 82% are aware of the open spaces. 38% have not visited 20 an open space. 21 22 City Trails: 64% frequently or occasionally use the trails. Primary use is for walking. 23 24 City Funding for Trails: 47% support city funding for additional trails. 42% are 25 unwilling to support any tax increase for this purpose. 26 27 City Park and Recreation Facilities: 97% rate them excellent or good. 69% feeling 28 very safe when visiting the City parks. 67% stated they frequently or occasionally use 29 the facilities, with 47% using the facilities for exercise. 30 31 Improvements to Parks: 51 % feel no improvements are needed at the parks. 32 33 Andover YMCA Users: 68% of households do not contain a YMCA member, 40% state 34 the reason is no interest. 32% of the households that contain a YMCA member, 28% 35 like the fitness center. 36 37 Community Center Usage: 47% have used the Community Center in the last year. 51% 38 rate the Community Center as excellent and 88% are satisfied with current offerings. 39 40 City Funding for Recreational Facilities: 28% support city funding for additional 41 facilities. 50% are unwilling to support any tax increase for this purpose. 42 43 Sources of Information: 49% stated their primary source of information is from the 44 Andover Today newsletter. 80% read the entire newsletter, with 78% rating the content 45 excellent. Andover City Council Special Meeting Minutes May 10, 2017 Page 3 1 Cable Television: 61% are cable subscribers. 33% occasionally watch City Council or 2 Commission Meetings. 3 4 City Website: 88% have internet access. 79% have viewed the City's website. 33% are 5 somewhat interested to subscribe to e-mails for news and information. 6 7 City Facebook Page: 45% are aware there is a City Facebook page. 8 9 Communications Performance: 92% rate communications excellent or good. 10 11 City Role in Volunteer Opportunities: 78% feel it is a good idea. 12 13 Councilmember Knight asked the primary age factor of the survey. Mr. Leatherman indicated 35 14 — 54 year olds. 15 16 Councilmember Holthus asked if for the Park and Open Space question the two were separated 17 in the question. Mr. Leatherman indicated they were not. 18 19 Councilmember Bukkila asked if results show the geographic location of those surveyed. Mr. 20 Leatherman stated yes it is broken down into precincts. The Council asked for that information 21 be provided to them. 22 23 Councilmember Holthus asked how Andover compares to other cities. Mr. Leatherman stated 24 the results of the survey are some of the highest among what they have seen, top 5 in the metro 25 area. 26 27 Councilmember Goodrich asked for a list of the questions and could they be linked to the result 28 graph. Mr. Dickinson indicated he would take of that. 29 30 The Council thanked Mr. Leatherman for the presentation. 31 32 OTHER BUSINESS 33 34 There was none. 35 36 ADJOURNMENT 37 38 Motion by Councilmember Bukkila, Seconded by Councilmember Knight, Motion carried 39 unanimously. The meeting adjourned at 7:05 p.m. 40 41 Respectfully submitted, 42 43 44 Michelle Harmer, Recording Secretary 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administra 1�7FROM: Lee Brezinka, Finance Manager SUBJECT: Payment of Claims DATE: May 16, 2017 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $161,554.53 on disbursement edit lists #I — #3 from 05/02/17 to 05/12/17 have been issued and released. Claims totaling $344,202.08 on disbursement edit list #4 dated 05/16/17 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $505,756.61. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 05/02/2017 - 11:16AM Batch: 00401.05.2017 Invoice No Description Zf Amount Payment Date Acct Number Vendor: WellsFar Wells Fargo Bank Check Sequence: 1 Registration for Conference & Puking 60.50 0402/2017 0101-45000-61315 Misc. Supplies 260.09 0/02/2017 0101-45000-61020 Misc. Supplies 29.41 04%02/2017 010141930-61120 Misc. Supplies 79.98 0-002/2017 0101-41990-61120 Misc. Supplies 51.58 002/2017 0101-41930-61120 Tools 155.28 05/02/2017 0101-45000-61025 Subscription 35.00 0902/2017 0101-43200-61325 Pop 27.99 0902/2017 7100-00000-24208 Sales Tax Refund -32.67 ONO2/2017 0101-41420-61210 Council Workshop 126.39 402/2017 0101-41100-61310 Staff Meeting 59.61 002/2017 0101-41200-61310 Ad for Skate Coach 635.04 002/2017 213044300-63025 Office Supplies 235.66 0002/2017 010142300-61005 Registration for Conference 85.00 002/2017 010142300-61315 Misc. Supplies 699.98 002/2017 2130-44000-61020 City Clean Up 120.65 002/2017 620048900-61310 Misc. Supplies 167.82 002/2017 2130-44400-61020 Hotel for Conference 289.77 O f/02/2017 0101-42200-61310 Fuel 21.76. 05/02/2017 6100-48800-61045 Misc. Supplies 72.50 0/02/2017 610048800-61020 Parts for Units #07-191, 4813, 17-15 921.71 Of/02/2017 6100-48800-61115 Misc. Supplies 104.38 0/02/2017 010142200-61020 Fuel 31.13 Q5102/2017 610048800-61045 Tools 29.99 04'02/2017 610048800-61205 Puking for Conference 8.00 0,V02/2017 010145000-61315 Tools 200.91 0,,4702/2017 5100-48100-61205 Parts for Unit#80 37.50 Q4702/2017 6100-48800-61115 Hotel & Air for Conference 1,821.37 0_V02/2017 0101-42200-61310 Misc. Supplies 107.96 44702/2017 0101-42200-61020 Mise, Supplies 96.38 002/2017 0101-42200-61005 Fuel 12.14 q.4102/2017 0101-42200-61045 Reference ACH Enabled: False AP -Computer Check Proof List by Vendor (05/022017 - 11:16 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 6,552.81 Total for Check Run: 6,552.81 Total of Number of Checks: AP -Computer Check Proof List by Vendor (OS/02/2017 - 11:16 AND Page 2 Accounts Payable Computer Check Proof List by Vendor User: breadaf Printed: 05/08/2017 - 11:41AM Batch: 00404.05.2017 Invoice No Description Amount Payment Date Acct Number Reference Vendor AceSolid Ace Solid Waste, Lie. Check Sequence: 1 ACE Enabled: False 2748853 05/17 Commercial Waste & Recycling 418.88 05/08/2017 2130-44100-62020 2748853 05/17 Commercial Waste & Recycling 418.87 05/08/2017 2130-44000-62020 Check Total: 837.75 Vendor: AFLAC AFLAC Check Sequence: 2 ACH Enabled: False 310699 April 2017 Premium 338.16 05/08/2017 0101-00000-21209 Check Total: 338.16 Vendor: AmSignal American Signal Corporatio Check Sequence: 3 ACH Enabled: False 031738 -NS Down Payment for Signal Equipment 9,359.25 05/08/2017 4180-49300-65300 Check Total: 9,359.25 Vendor: AncomTcc Ancom Technical Center Check Sequence: 4 ACH Enabled: False 69045 Parts for Unit #17-502 302.75 05/08/2017 4180-49300-65400 69048 Parts for Unit #17-586 312.75 05/08/2017 4180-49300-65400 Check Total: 615.50 Vendor: AnkCity City of Anoka Check Sequence: 5 ACH Enabled: False 201705024642 Traffic Signal - Bunker & 7th 25.50 05/08/2017 0101-43400-62005 Check Total: 25.50 Vendor: AnkC010 Anoka Cc Highway Check Sequence: 6 ACH Enabled: False S17-045 Special Event Permit for Fun Fest 50.00 05/08/2017 0101-49100-63905 Check Total: 50.00 Vendor: AnkCo10 Anoka Cc Highway Check Sequence: 7 ACH Enabled: False Res#2003-114 Andover Blvd Trail 150.00 05/08/2017 4170-49300-63010 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 2 Check Total: 150.00 Vendor: AnkC010 Anoka Cc Highway Check Sequence: 8 ACH Enabled: False Res 92003-114 Hanson Blvd Trail Reconstruction 150.00 05/08/2017 4170-49300-63010 Check Total: 150.00 Vendor: AnkCol4 Anoka Co Recorder Check Sequence: 9 ACH Enabled: False 520 April 2017 Recording Fees 46.00 05/08/2017 0101-41500-63215 Check Total: 46.00 Vendor: CityAndo City of Andover Check Sequence: 10 ACE Enabled: False Public Works - Stonn Water 350.70 05/08/2017 0101-41930-62025 204320 2nd Parcel PW - Storm Water 268.87 05/08/2017 0101-41930-62025 204320 1st Parcel PW - Stem Water 334.42 05/08/2017 0101-41930-62025 204320 Sunshine Park - Storm Water 9.82 05/08/2017 0101.15000-62025 204322 City Hall/Sr CtT - Storm Water 267.20 05/08/2017 0101-41910-62025 204323 Strip Along Hanson Blvd 45.09 05/08/2017 2130-44000-62025 204323 CH Park Lights - Storm Water 9.82 05/08/2017 0101-45000-62025 204323 Pu nphouse #4 9.82 05/08/2017 5100-48100-62025 204323 Pumphouse #6 - Storm Water 9.82 05/08/2017 5100-48100-62025 204324 Pumphouse #7 - Storm Water 9.82 05/08/2017 5100-48100-62025 204325 Hidden Creek N - Stonn Water 9.82 05/08/2017 010145000-62025 204326 Shadowbrook E PK- Storm Water 9.82 05/08/2017 0101-45000-62025 204327 Water Treatment Plant - Stonn 93.52 05/08/2017 5100-48100-62025 204328 Fire Station #3 -Storm Water 9.82 05/08/2017 0101-41920-62025 204329 Community Center - Storm Water 447.14 05/08/2017 2130-44000-62025 204330 Country Oaks Pk - Storm Water 9.82 05/08/2017 0101-45000-62025 204332 Hickory Meadows Pk - Storrn Wat 9.82 05/08/2017 010145000-62025 204348 Fire Station #1 - Stonn Water 9.82 05/08/2017 0101-41920-62025 204349 Crooked Lake Boat Landing 9.82 05/08/2017 0101-45000-62025 212987 Eveland Fields - Stonn Water 9.82 05/08/2017 0101-45000-62025 212988 Fox Meadow Park - Storm Water 9.82 05/08/2017 0101-45000-62025 212989 Hawkridge Park - Storm Water 9.82 05/08/2017 0101-45000-62025 212990 Hidden Creek E Pk - Storm Wat 9.82 05/08/2017 0101-45000-62025 212991 Hills Of Bunker Lk W Park 9.82 05/08/2017 0101-45000-62025 212992 Northwoods East Park - Storm 9.82 05/08/2017 0101-45000-62025 212993 Northwoods West Park - Storr 9.82 05/08/2017 0101-45000-62025 212994 Oak Bluff Park - Storm Water 9.82 05/08/2017 0101-45000-62025 212995 Pine Hills Park - Storm Water 9.82 05/08/2017 0101-45000-62025 212996 Pleasant Oaks Park - Storm Wat 9.82 05/08/2017 0101-45000-62025 212997 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Prairie Knoll Park - Stone 9.82 05/08/2017 0101145000-62025 212998 Water Tower #1 - Stone Water 9.82 05/08/2017 5100-48100-62025 212999 Pumphouse #8 - Storm Water 9.82 05/08/2017 5100-48100-62025 213000 Red Oaks W Pk - Storm Water 9.82 05/08/2017 0101-45000-62025 213001 Terrace Park- Storm Water 9.82 05/08/2017 0101-45000-62025 213002 Timber Trails Park - Storm War 9.82 05/08/2017 0101-45000-62025 213003 Wild his Park - Stone Water 9.82 05/08/2017 0101-45000-62025 213004 Pumphouse #1 - Storm Water 9.82 05/08/2017 5100-48100-62025 213005 Pumphouse #2 - Storm Water 9.82 05/08/2017 5100-48100-62025 213006 Pumphouse #3 - Storm Water 9.82 05/08/2017 510048100-62025 213007 Pumphouse #5 - Storm Water 9.82 05/08/2017 510048100-62025 213008 Langseth park - Stone Water 9.82 05/08/2017 0101-45000-62025 213009 Chesterton Commons Park 9.82 05/08/2017 0101-45000-62025 213012 Nordeem Park - Storm Water 9.82 05/08/2017 0101-45000-62025 213013 Creekview Crossing Park 9.82 05/08/2017 0101-45000-62025 213014 Kelsey Round Lk Park 9.82 05/08/2017 0101-45000-62025 213015 Stromman Park - Storm Water 9.82 05/08/2017 0101-45000-62025 213016 Fire Station #2 9.82 05/08/2017 0101-41920-62025 213076 Shady Knoll Park - Stone Water 9.82 05/08/2017 0101-45000-62025 213078 Oak Bluff Park 16.49 05/08/2017 0101-45000-62010 212995 Rose Park - Irrigation 16.49 05/08/2017 0101-45000-62010 214132 Public Works 609.37 05/08/2017 0101-41930-62010 204320 1929 Crosstown Blvd 9.82 05/08/2017 0101-41930-62025 204321 Sunshine Park 240.44 05/08/2017 0101-41970-62010 204322 City Hall/Senior Center 626.96 05/08/2017 0101-41910-62010 204323 Pumphouse #6 16.49 05/08/2017 5100-48100-62010 204324 Pumphouse #7 16.49 05/08/2017 5100-48100-62010 204325 Hidden Creek North Park 16.49 05/08/2017 0101-45000-62010 204326 Shadowbrook East Park 16.49 05/08/2017 0101-45000-62010 204327 Water Treatment Plant 1,437.19 05/08/2017 5100-48100-62010 204328 Fire Station#3 255.70 05/08/2017 0101-41920-62010 204329 Community Center 3,642.79 05/08/2017 2130-44000-62010 204330 Community Center 112.66 05/08/2017 2130-44100-62010 204330 County Oaks Park 16.49 05/08/2017 0101-45000-62010 204332 Jay St Sprinkler House 16.49 05/08/2017 2110-00000-11310 204333 ASN Ball£elds 169.37 05/08/2017 0101-45000-62010 204334 ASN Sprinkler HOuse 16.49 05/08/2017 0101-45000-62010 204335 Community Garden Plots 16.49 05/08/2017 4180-49300-62010 204339 Woodland Estates Park 16.49 05/08/2017 0101-45000-62010 204340 Terrace Park - Irrigation 16.49 05/08/2017 0101-45000-62010 213002 Hickory Meadow Park 16.49 05/08/2017 0101-45000-62010 204348 Fire Station #1 144.30 05/08/2017 0101-41920-62010 204349 2600138th Ave NW 13.40 05/08/2017 4501-49300-62010 204350 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Pumphouse 43 16.49 05/08/2017 5100-48100-62010 Slyzuk Property 9.82 05/08/2017 0101-41930-62025 213007 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 4 Check Total: 9,712.24 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: 11 ACH Enabled: False 3482 Monthly Cleaning Service 1,024.90 05/08/2017 0101-41930-63010 3482 Monthly Cleaning Service 581.70 05/08/2017 0101-41920-63010 3482 Monthly Cleaning Service 1,163.40 05/08/2017 0101-41910-63010 Check Total: 2,770.00 Vendor: Comcast5 Comcast Check Sequence: 12 ACH Enabled: False 8772107890001086 Public Works - Internet 99.98 05/08/2017 0101-41930-62030 8772107890001086 City Hall - Internet 99.98 05/08/2017 0101-41910-62030 8772107890001086 Fire Station #2 76.90 05/08/2017 0101-41920-62030 763-421-9426 8772107890001086 Fire Station #3 71.85 05/08/2017 0101-41920-62030 763-434-6173 8772107890001086 Public Works 22.95 05/08/2017 0101-41930-62030 763-755-8118 8772107890001086 Public Works 91.80 05/08/2017 5100-48100-62030 763-755-8118 8772107890001086 Water Treatment Plant 121.75 05/08/2017 5100-48100-62030 763-862-8874 8772107890001086 Community Center 218.55 05/08/2017 2130-44000-62030 763-755-2129 8772107890001086 Sunshine Park 20.95 05/08/2017 0101-41975-62030 763-755-9189 8772107890001086 Sunshine Park 20.95 05/08/2017 0101-41970-62030 763-755-9189 8772107890001086 City Hall 169.69 05/08/2017 0101-41910-62030 763-755-5100 8772107890001086 Fire Station #1 99.85 05/08/2017 0101-41920-62030 763-755-9825 8772107890001086 Andover Station N Ballfields 76.90 05/08/2017 0101-41980-62030 763-767-2547 Check Total: 1,192.10 Vendor: Connexl Connexus Energy Check Sequence: 13 ACH Enabled: False Andover Station North Balltld 266.61 05/08/2017 0101-45000-62005 386026-292904 Andover St Ballfield Lights 25.53 05/08/2017 0101-45000-62005 386026-292904 Andover St N Ballfield Lights 38.30 05/08/2017 0101-43500-62005 386026-292034 Public Works 2,013.06 05/08/2017 0101-41930-62005 386026-159276 Langseth Park 7.78 05/08/2017 0101-45000-62005 386026-174273 Hidden Creek North Park 15.56 05/08/2017 0101-45000-62005 386026-174280 Fox Meadows Park 7.78 05/08/2017 0101-45000-62005 386026-175264 Nordeens Park 7.77 05/08/2017 0101-45000-62005 386026-175703 Electric Service 15.47 05/08/2017 0101-43500-62005 386026-230276 Wayside Hom - 1000 Crosstown Blvd. 23.58 05/08/2017 0101-43400-62005 386026-299229 Control Valve Vault 20.66 05/08/2017 5100-48100-62005 386026-201816 Signal - Crosstown & Andover Blvd. 44.94 05/08/2017 0101-43400-62005 386026-266238 Andover Station ll -Lights 249.75 05/08/2017 2110-00000-11310 386026-295855 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 1019 Andover Blvd - Wayside Horn 23.40 05/08/2017 0101-43400-62005 386026-297583 Crooked Lake Boat Shelter 14.81 05/08/2017 0101-45000-62005 386026-298796 Signal- 13976 Hanson Blvd. NW 39.27 05/08/2017 0101-43400-62005 386026-298781 Oak Bluff Park -Security Light 21.28 05/08/2017 0101-45000-62005 386026-299378 Bus Sign - 1721 Bunker Lk Blvd 19.40 05/08/2017 2110-00000-11310 386026-299532 Bus Sign - 13980 Hanson Blvd 24.72 05/08/2017 2110-00000-11310 386026-299533 ASN Street Lights 230.04 05/08/2017 2110-00000-11310 386026-299989 Siren#5 -2748161st Ave NW 5.00 05/08/2017 0101-42400-62005 386026-300397 Siren 412 - Bunker & Marigold St. NW 5.00 05/08/2017 010142400-62005 386026-300398 Siren #10 - 145th & Vintage St. NW 5.00 05/08/2017 010142400-62005 386026-300399 Siren #11 - 138th Lane & Drake St. NW 5.00 05/08/2017 0101-42400-62005 386026-300400 Siren #6 - 16050 Constance Blvd. NW 5.00 05/08/2017 0101-42400-62005 386026-300401 Siren #8 - 1685 Crosstown Blvd. NW 5.00 05/08/2017 0101-42400-62005 386026-300402 Siren 42 - 174th & Round Lake Blvd. NW 5.00 05/08/2017 0101-42400-62005 386026-300403 Siren #9 - 139th & Crosstown Blvd. NW 5.00 05/08/2017 0101-42400-62005 386026-300404 Siren #7 - Andover Blvd. & Prairie Road 5.00 05/08/2017 0101-42400-62005 386026-300405 Siren #1 - 176th & Ward Lake Drive NW 5.00 05/08/2017 0101-42400-62005 386026-300406 Siren #3 - 16860 Roanoke St. NW 5.00 05/08/2017 0101-42400-62005 386026-300407 Siren 44 - 158th & Dakota St. NW 5.00 05/08/2017 0101-42400-62005 386026-300408 Hawkridge Park- Service #2 37.36 05/08/2017 0101-45000-662005 386026-301889 Chesterton Commons Pk -Security 7-78 05/08/2017 0101-45000-62005 386026-301899 Country Oaks W Pk -Security 7.78 05/08/2017 0101-45000-62005 386026-301901 CH Campus Outdoor Hockey Rinks 22.57 05/08/2017 0101-45000-62005 386026-302015 15700 7th St. - Traffic Signal 15.47 05/08/2017 0101-43500-62005 386026-275108 13914 Prairie Rd Traffic Sign 15.47 05/08/2017 0101-43500-62005 386026-282927 Timber Trails Irrigation 13.50 05/08/2017 0101-45000-62005 386026-248020 Altitude Control Vault 17.67 05/08/2017 5100-48100-62005 386026-303716 EDA Reader Bond 17.74 05/08/2017 2110-46500-62005 386026-303870 Hills Bunker Lk W Pk Sec Light 7.78 05/08/2017 0101-45000-62005 386026-294591 13711 Crosstown Blvd NW 63.44 05/08/2017 2110-46500-62005 386026-303295 Sports Complex -3535161st Ave 139.26 05/08/2017 0101-45000-62005 386026-304108 Signal & Lights - 16119 Hanson 83.96 05/08/2017 0101-43400-62005 386026-305951 Recycling Center 38.84 05/08/2017 0101-46000-62005 386026-304690 Round Lake&136th 3.87 05/08/2017 0101-43500-62005 386026-201283 Round Lake & 135th 3.87 05/08/2017 0101-43500-62005 386026-201284 County Road 9 & 116 17.41 05/08/2017 0101-43500-62005 386026-201749 Round Lake & 138th 12.38 05/08/2017 0101-43500-62005 386026-201751 Bunker & Hanson 15.47 05/08/2017 0101-43500-62005 386026-203068 Round Lake 140th 15.47 05/08/2017 0101-43500-62005 386026-201777 Bunker Lake & Heather 18.56 05/08/2017 0101-43500-62005 386026-251490 Bunker Lake & Rose St 12.38 05/08/2017 0101-43500-62005 386026-251491 Bunker Lake & Say 24.75 05/08/2017 0101-43500-62005 386026-251653 Signal Bunker & Crosstown 24.75 05/08/2017 0101-43500-62005 386026-251654 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Signal Andover & Crosstown 24.75 05/08/2017 0101-43500-62005 386026-266238 Signal 1600 Crosstown 24.75 05/08/2017 0101-43500-62005 386026-269010 Signal - 14298 Round Lake 12.38 05/08/2017 0101-43500-62005 386026-279219 Signal 15390 Hanson Blvd 15.47 05/08/2017 0101-43500-62005 386026-287969 Signal 15698 Round Lake Blvd 15.47 05/08/2017 0101-43500-62005 386026-290712 Signal 13976 Hanson BLvd 15.47 05/08/2017 0101-43500-62005 386026-298781 Shady Knoll Pk -Security Light 7.78 05/08/2017 0101-45000-62005 386026-304218 Crooked Lk Elementary Rink 41.50 05/08/2017 0101-45000-62005 386026-306807 Wash Station - Public Works 15.17 05/08/2017 0101-41930-62005 386026-308646 Bunker Lake & Crosstown - Signal 59.02 05/08/2017 0101-43400-62005 386026-251654 Lift Station #4 248.92 05/08/2017 5200-48200-62005 386026-251905 Signal 1594 Andover Blvd 15.47 05/08/2017 0101-43500-62005 386026-284894 Pumphouse#7 84.16 05/08/2017 5100-48100-62005 386026-255064 13551 Jay Street - Lights 170.28 05/08/2017 2110-00000-11310 386026-255962 Martin&Cornmemial - Lights 236.16 05/08/2017 2110-00000-11310 386026-255963 Lift Station#6 55.15 05/08/2017 5200-48200-62005 386026-275284 Prairie Knoll Park 384.91 05/08/2017 0101-45000-62005 386026-275569 Lift Station#7 35.10 05/08/2017 5200-48200-62005 386026-276742 TImber Trail Park Security Lights 9.19 05/08/2017 0101-45000-62005 386026-277955 Fire Station 43 762.60 05/08/2017 0101-41920-62005 386026-279236 Community Center 13,138.41 05/08/2017 2130-44000-62005 386026-281212 Lift Station #8 58.96 05/08/2017 5200-48200-62005 386026-281840 13914 Prairie Road - Signal 32.48 05/08/2017 0101-43400-62005 386026-282927 Andover Blvd & Hanson - Signal 43.15 05/08/2017 0101-43400-62005 386026-284894 Pine Hills Park 7.78 05/08/2017 0101-45000-62005 386026-256788 Hidden Creek North Park 13.50 05/08/2017 0101-45000-62005 386026-261455 Shadowbrook East Park 21.28 05/08/2017 0101-45000-62005 386026-267140 City Hall Park Lighting 29.06 05/08/2017 0101-45000-62005 386026-268970 1600 Crosstown Blvd- Signal 44.94 05/08/2017 0101-43400-62005 386026-269010 2139 Bunker Lake -Signal 66.89 05/08/2017 0101-00000-11310 386026-269011 Terrace Park -Security Lights 7.78 05/08/2017 0101-45000-62005 386026-270409 Eveland Field -Security Lights 7.78 05/08/2017 0101-45000-62005 386026-270410 Wild Iris Park -Security Lights 7.78 05/08/2017 0101-45000-62005 386026-270411 Strootman Park -Security Lights 7.78 05/08/2017 0101-45000-62005 386026-270412 Water Treatment Plant 3,918.91 05/08/2017 5100-48100-62005 386026-271472 Sunshine Park - Electric 63.98 05/08/2017 0101-45000-62005 386026-273153 Pumphouse #8 56.46 05/08/2017 5100-48100-62005 386026-273808 157007th Ave - Signal 39.75 05/08/2017 0101-43400-62005 386026-275108 Fire. Station#1 657.20 05/08/2017 0101-41920-62005 386026-68989 Lift Station#5 36.05 05/08/2017 5200-48200-62005 386026-273019 Community Center Concession Stand 406.34 05/08/2017 2130-44100-62005 386026-281212 Red Oaks W Pk -Security Light 7.78 05/08/2017 0101-45000-62005 386026-246005 Lift Station #2 55.15 05/08/2017 5200-48200-62005 386026-250066 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Litt Station #3 58.49 05/08/2017 5200-48200-62005 386026-250421 Northwood E Pk -Security Light 7.78 05/08/2017 0101-45000-62005 386026-250587 Bunker Lake & Heather St - Signal 50.43 05/08/2017 0101-43400-62005 386026-251490 Bunker Lake & Rose St - Signal 50.73 05/08/2017 0101-43400-62005 386026-251491 Bunker Lake &Jay St -Signal 54.13 05/08/2017 0101-43400-62005 386026-251653 Signal IS390 Hanson Blvd 39.46 05/08/2017 0101-43400-62005 386026-287969 1157 Andover Blvd - Well #9 90.00 05/08/2017 5100-48100-62005 386026-286880 Signal 15698 Rd Lk Blvd 34.73 05/08/2017 0101-43400-62005 386026-290712 Lift Station 49 41.42 05/08/2017 5200-48200-62005 386026-287602 Country Oaks Park 5.00 05/08/2017 0101-45000-62005 386026-289790 Round Lake &136th -Signal 23.98 05/08/2017 0101-00000-13201 386026-201283 Round Lake & 135th - Signal 19.87 05/08/2017 0101-43400-62005 386026-201284 Round Lake & 135th - Signal 23.75 05/08/2017 0101-00000-13201 386026-201284 County Road 9 & 116 - Signal 39.75 05/08/2017 0101-43400-62005 386026-201749 County Road 9 & 116 - Signal 19.05 05/08/2017 0101-00000-13201 386026-201749 Pumphouse #4 790.10 05/08/2017 5100-48100-62005 386026-231280 City Hall Garage 18.28 05/08/2017 0101-41960-62005 386026-231281 Tower#2 31.40 05/08/2017 5100-48100-62005 386026-231282 Pumphouse#5 1,105.69 05/08/2017 5100-48100-62005 386026-237118 Hidden Creek E Pk -Sec Lightt 7.78 05/08/2017 0101-45000-62005 386026-238967 Pleasant Oaks -Security Light 7.78 05/08/2017 0101-45000-62005 386026-238968 Pumphouse96 970.85 05/08/2017 5100-48100-62005 386026-245409 Kelsey/Rd Lk Pk -Security Light 7.78 05/08/2017 0101-45000-62005 386026-246004 Round Lake &161st -Signal 44.17 05/08/2017 0101-43400-62005 386026-230276 Hawkridge Park -Security Light 39.06 05/08/2017 0101-45000-62005 386026-230286 Sunshine Park 225.21 05/08/2017 010145000-62005 386026-230685 City Hall - Light 1,451.31 05/08/2017 0101-41910-62005 386026-231135 Round Lake & 138th - Signal 39.03 05/08/2017 0101-43400-62005 386026-201751 Pumphouse#1 52.76 05/08/2017 5100-48100-62005 386026-201767 Round Lake & 140th - Signal 39.27 05/08/2017 0101-43400-62005 386026-201777 North Woods West Park 14.69 05/08/2017 0101-45000-62005 386026-201868 Hanson & 138tb Lane 13.50 05/08/2017 5300-48300-62005 386026-202678 Bunker & Hanson - Signal 54.01 05/08/2017 0101-43400-62005 386026-203068 Pumphouse #3 49.42 05/08/2017 5100-48100-62005 386026-203069 Prairie Knoll Park 32.52 05/08/2017 0101-45000-62005 386026-175813 Creekview Crossing Park 7.78 05/08/2017 0101-45000-62005 386026-175877 County Rd Intersect Lights 1,888.70 05/08/2017 0101-43500-62005 386026-176059 Subdivision Interior Street Lt 9,789.79 05/08/2017 0101-43600-62005 386026-176201 Tower #1 23.28 05/08/2017 5100-48100-62005 386026-178452 Fire Station#2 538.51 05/08/2017 0101-41920-62005 386026-178835 Lift Station#1 122.08 05/08/2017 5200-48200-62005 386026-178836 Paraphrase #2 247.67 05/08/2017 5100-48100-62005 386026-201125 Round Lake & 136th - Signal 2011 05/08/2017 0101-43400-62005 386026-201283 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) _ Page 7 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 8 14298 Round Lake - Signal 35.70 05/08/2017 0101-43400-62005 386026-279219 Check Total: 42,996.93 Vendor: CoonRapi City of Coon Rapids Check Sequence: 14 ACH Enabled: False 11840 Tmffic Signal - Hanson/133rd 30.25 05/08/2017 0101-43400-62005 11840 Traffic Signal- Crosstown/133rd 22.64 05/08/2017 0101-43400-62005 11848 2017 1st Qtr Sewer Services 7,666.70 05/08/2017 5200-48200-55210 11848 2017 1st Qtr Water Services 81.18 05/08/2017 5100-48100-55110 Check Total: 7,800.77 Vendor: DehnOil Dehn Oil Company Check Sequence: 15 ACE Enabled: False 52996 Unleaded Fuel 1,566.47 05/08/2017 6100-48800-61045 52997 Diesel Fuel 3,825.13 05/08/2017 6100-48800-61050 Check Total: 5,391.60 Vendor: DeptLabo Department of Labor & Industry Check Sequence: 16 ACH Enabled: False April 2017 April 2017 Surcharge Report 3,554.55 05/08/2017 0101-00000-23201 April 2017 April 2017 Surcharge Report -71.09 05/08/2017 0101-42300-54325 Check Total: 3,483.46 Vendor: DoverKen Dover Kennels Check Sequence: 17 ACH Enabled: False 1217 Boarding for Dog 196.00 05/08/2017 0101-42500-63010 Check Total: 196.00 Vendor: ECM ECM Publishers, Inc. Check Sequence: 18 ACH Enabled: False 484849 Amend Title 12 Zone Reg - PH 48.38 05/08/2017 010141500-63025 484850 Clocktower-PH 59.13 05/08/2017 0101-41500-63025 484851 Wameka-PH 48.38 05/08/2017 0101-41500-63025 485562 Spring Recycling Day 336.00 05/08/2017 0101-4600053025 485563 Anoka Area Chamber Map 295.00 05/08/2017 2110-46500-63025 Check Total: 786.89 Vendor: EliteSan Elite Sanitation Check Sequence: 19 ACH Enabled: False 23877 Portable Toilet Rental 90.75 05/08/2017 0101-45000-62200 Check Total: 90.75 Vendor: EricksLo Loma Erickson Check Sequence: 20 ACE Enabled: False 2017-00945 Refund Permit - Recently Laid Off 2.50 05/08/2017 0101-00000-23201 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference 2017-00945 Refund Permit - Recently Laid Off 111.25 05/08/2017 0101-42300-52185 Check Total: 113.75 Vendor: EvergRec Evergreen Recycling LLC Check Sequence: 21 ACH Enabled: False 2031 Mattress Recycling on 04/29/17 2,005.00 05/08/2017 0101-46000-63010 Check Total: 2,005.00 Vendor: FIRE F.I.R.E. Check Sequence: 22 ACH Enabled: False 2486 Ha at Department Refresher 800.00 05/08/2017 0101-42200-61315 Check Total: 800.00 Vendor: Firslmpr First Impressions Building Services LLC Check Sequence: 23 ACH Enabled: False 66 Window Washing @ Water Treatment Plant 150.00 05/08/2017 5100-48100-63105 Check Total: 150.00 Vendor: Fmttalo Frattallone's Hardware Sto Check Sequence: 24 ACH Enabled: False 29281 Fasteners 26.64 05/08/2017 0101-42200-61005 29282 Foil Tape & Silicone 14.28 05/08/2017 0101-41920-61120 29314 Fasteners for Unit #4884 28.80 05/08/2017 6100-48800-61115 29344 Post Cap & Base 17.58 05/08/2017 0101-43100-61020 29347 Fasteners for Unit #4800 6.60 05/08/2017 6100-48800-61115 29362 Fasteners for Unit #4800 5.54 05/08/2017 6100-48800-61115 29363 Lug Extreme 6AWG 1/4" Stud 8.49 05/08/2017 0101-41920-61120 29437 Batteries 19.28 05/08/2017 6100-48800-61020 29444 Utility Knife & Blades 19.56 05/08/2017 5100-48100-61205 Check Total: 146.77 Vendor: FreedFen Freedom Fence Inc. Check Sequence: 25 ACH Enabled: False 14713 Repair Fence @ Skate Park 600.00 05/08/2017 0101-45000-61020 Check Total: 600.00 Vendor: G&K G&K Services Inc Check Sequence: 26 ACH Enabled: False 6182461162 Uniform Cleaning 161.06 05/08/2017 0101-43100-61020 6182461162 Uniform Cleaning 23.02 05/08/2017 0101-43300-61020 6182461162 Uniform Cleaning 69.02 05/08/2017 0101-45000-61020 6182461162 Uniform Cleaning 23.01 05/08/2017 5100-48100-61005 6182461162 Uniform Cleaning 46.01 05/08/2017 5200-48200-61005 6182461162 Uniform Cleaning 22.98 05/08/2017 6100-48800-61020 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 345.10 Check Total: Vendor: GopherSt Gopher State One -Call Inc 7040155 Check Sequence: 27 Billable Locates 7040155 280.80 Billable Locates 5200-48200-63040 Check Total: Vendor: GovConn GovConnection, Inc. 54731403 USB Business SPK V2 54739149 Coated Paper for PW Plotter 54751876 Front Desk Printer Check Sequence: 28 ACH Enabled: Check Total: Vendor: Hawkins2 Hawkins Inc 4062250 Chemicals for Water Treatment Plant 05/08/2017 5200-48200-61005 Check Total: Vendor. HDSuppW; HD Supply Waterworks, LTD. H109479 Meter Wire & Seal 403.72 Check Total: Vendor: IRS Internal Revenue Service Ctr CP161 Check Sequence: 29 Error in Transmitting - Late Fee on Tax False 2,845.71 Check Total: Vendor: KayParkR Kay Park Rec Corp 178415 Chesterton Commons Park Playground 178415 Contour Bench Frame Check Sequence: 30 Check Total: Vendor: Knox Knox Company INV00993308 Knox Box INV0I001047 102.17 KeySecure Check Total: Vendor: LegShiel Legal Shield 31833 False May 2017 Premium 345.10 Check Sequence: 27 ACH Enabled: False 280.80 05/08/2017 5200-48200-63040 280.80 05/08/2017 5100-48100-63040 561.60 Check Sequence: 28 ACH Enabled: False 74.10 05/08/2017 0101-41420-61225 184.50 05/08/2017 5200-48200-61005 145.12 05/08/2017 0101-41420-61005 403.72 Check Sequence: 29 ACH Enabled: False 2,845.71 05/08/2017 510048100-61040 2,845.71 Check Sequence: 30 ACH Enablcd: False 102.17 05/08/2017 5100-48100-61150 102.17 Check Sequence: 31 ACH Enabled: False 3,961.32 05/08/2017 6200-48900-61105 3,961.32 Check Sequence: 32 ACH Enabled: False 478.70 05/08/2017 4150-49300-61105 648.30 05/08/2017 0101-45000-61105 1,127.00 Check Sequence: 33 ACH Enabled: False 1,324.00 05/08/2017 0101-42200-61020 1,789.00 05/08/2017 0101-42200-61020 3,113.00 Check Sequence: 34 ACH Enabled: False 76.75 05/08/2017 0101-00000-21219 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) - Page 10 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 11 Check Total: 76.75 Vendor: MakmenD Dana Makinen Check Sequence: 35 ACH Enabled: False 2017 Medical Flex Account 117.93 05/08/2017 0101-00000-21211 Check Total: 117.93 Vendor: MedComp Med Compass, Inc. Check Sequence: 36 ACE Enabled: False 31289 Firefighters Medical Physicals 2,840.00 05/08/2017 0101-42200-63010 Check Total: 2,840.00 Vendor: Menards Menards Check Sequence: 37 ACH Enabled: False 43654 Misc. Supplies 124.74 05/08/2017 0101-42200-61020 Check Total: 124.74 Vendor: MNDOPS Minnesota Dept of Public Safety Check Sequence: 38 ACH Enabled: False 0200400312016 M Emergency Planning & Right to Know 25.00 05/08/2017 6100-48800-61320 Check Total: 25.00 Vendor: MNEquipn Minnesota Equipment Check Sequence: 39 ACH Enabled: False P60180 Cutoff Saw 1,121.83 05/08/2017 5300-48300-61145 Check Total: 1,121.83 Vendor: MunEmerg Municipal Emergency Services, Inc. Check Sequence: 40 ACH Enabled: False IN1125214 Structural Boots 350.63 05/08/2017 0101-42200-61020 Check Total 350.63 Vendor: NCPERS NCPERS Group Life Ins: Mi Check Sequence: 41 ACH Enabled: False 3120517 May 2017 Premium 128.00 05/08/2017 0101-00000-21205 3120517 May 2017 Premium 16.00 05/08/2017 7100-00000-21218 Check Total: 144.00 Vendor: NorthMet North Metro Auto Glass Check Sequence: 42 ACH Enabled: False IEB-0502-28075 Windshield Repair on Unit #07-191 55.00 05/08/2017 6100-08800-61115 Check Total: 55.00 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 43 ACH Enabled: False AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference 3253-259183 Returned Brake Parts -101.22 05/08/2017 6100-48800-61115 3253-259189 Returned Parts -17.98 05/08/2017 6100-48800-61115 3253-259908 Parts for Unit #T-98 21.99 05/08/2017 6100-48800-61115 3253-260101 Micro -V Belt for Unit #00-103 33.63 05/08/2017 6100-48800-61115 3253-261418 Capsule for Unit#13-91 28.56 05/08/2017 6100-48800-61115 3253-261443 Parts for Unit#95 38.39 05/08/2017 6100-48800-61115 3253-261464 Parts for Unit#95 7.17 05/08/2017 6100-48800-61115 3253-262023 Wax Supplies 51.97 05/08/2017 6100-08800-61020 3253-262320 Dist Cap & Dist Rotor for Unit #7 83.57 05/08/2017 6100-48800-61115 3253-262419 Manifold & MFI Injector for Unit #7 312.59 05/08/2017 6100-48800-61115 3253-262838 Fuses & Bulbs 24.47 05/08/2017 6100-48800-61020 3253-262841 Credit on Bulb -0.50 05/08/2017 6100-48800-61020 Check Total: 482.64 Vendor: OO:Depot Office Depot Check Sequence: 44 ACH Enabled: False 922425837001 Calculator 44.48 05/08/2017 0101-42300-61005 922425837001 Calendar 13.15 05/08/2017 010141400-61005 922426011001 Desk Trays 63.92 05/08/2017 0101-42300-61005 Check Total: 121.55 Vendor: OpturnBan Opturn Bank HSA Check Sequence: 45 ACH Enabled: False 9523089 2017 1st Qtr HSA Fees 315.00 05/08/2017. 6200-48900-63005 Check Total: 315.00 Vendor: Plunkett Plunketfs Pest Control, Inc. Check Sequence: 46 ACH Enabled: False 5654370 Pest Control 156.00 05/08/2017 0101-41920-63010 Check Total: 156.00 Vendor: PreCise Precise MRM LLC Check Sequence: 47 ACH Enabled: False IN200-1012357 Software Licenses 198.65 05/08/2017 0101-43200-61320 IN200-1012357 Software Licenses 66.22 05/08/2017 0101-43100-61320 IN200-1012357 Software Licenses 88.29 05/08/2017 5100-48100-61320 IN200-1012357 Software Licenses 88.29 05/08/2017 5200-48200-61320 Check Total: 441.45 Vendor: PremWate Premium Waters, Inc. Check Sequence: 48 ACH Enabled: False 600003-04-17 Water Cooler Rental 45.00 05/08/2017 0101-41930-62200 618221-04-17 Water Cooler Rental 45.00 05/08/2017 0101-41910-62200 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 12 Invoice No Description Amount Payment Date Acct Number Reference 90.00 Check Total: Vendor: Proforma Proforma Marketing Incentives 90B2904240 Pocket T -Shirts 90B2904240 Pocket T -Shirts 9OB2904240 Pocket T -Shirts 9OB2904240 Pocket T -Shirts 9082904240 Pocket T -Shirts 9082904240 Pocket T -Shirts 0101-45000-61020 Check Total: Vendor: PERA Public Employees Retire. A 3120-00 Pera for Sarah Morgan Check Total: Vendor: RepSvices Republic Services #899 0899-003040143 May 2017 Recycling Service Check Total: Vendor: StarTri2 Star Tribune 10962115 June 2017 Mad Subscription 187.00 Check Total: Vendor: SunRemod Sunrise Remodelers Refund E -Pay - Wrong City Check Total: Vendor: SupSolut Supply Solutions LLC 13806 Paper Towels & Can Liners 13815 Bath Tissue 13816 Notch Roll Towels 05/08/2017 Check Total: Vendor: Timesave Timesaver M22854 City Council Meeting M22854 Planning Commission Meeting 90.00 Check Sequence: 49 ACH Enabled: False 65.00 05/08/2017 0101-41930-61105 648.00 05/08/2017 0101-45000-61020 473.00 05/08/2017 0101-43100-61020 178.00 05/08/2017 5100-48100-61020 178.00 05/08/2017 5200-48200-61020 187.00 05/08/2017 6100-48800-61020 1,729.00 Check Sequence: 50 ACH Enabled: False 110.91 05/08/2017 0101-46000-60410 110.91 Check Sequence: 51 ACH Enabled: False 2,407.58 05/08/2017 0101-46000-63010 2,407.58 Check Sequence: 52 ACH Enabled: False 16.95 05/08/2017 0101-41200-61320 16.95 Check Sequence: 53 ACH Enabled: False 76.00 05/08/2017 0101-42300-52185 76.00 Check Sequence: 54 ACH Enabled: False 422.93 05/08/2017 0101-41910-61025 117.69 05/08/2017 0101-41920-61025 34.90 05/08/2017 0101-41920-61025 Check Sequence: 55 139.00 05/08/2017 0101-41100-63005 139.00 05/08/2017 0101-41500-63005 ACH Enabled: False AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 13 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 14 Check Total: 278.00 Vendor: TrustlnU Trust in Us, LLC Check Sequence: 56 ACH Enabled: False 73022 Onsite DOT Random Testing 275.00 05/08/2017 0101-41230-63005 Check Total: 275.00 Vendor: WasMgmt2 Waste Management - Blaine Check Sequence: 57 ACH Enabled: False 7623477-0500-1 April 2017 Garbage Service 90.46 05/08/2017 0101-41920-62020 7623478-0500-9 April 2017 Garbage Service 90.03 05/08/2017 0101-41920-62020 7623479-0500-7 May 2017 Garbage Service 151.53 05/08/2017 010141920-62020 7623480-0500-5 April 2017 Garbage Service 122.67 05/08/2017 0101-41910-62020 7623821-0500-0 PW Garbage Disposal 810.40 05/08/2017 0101-45000-62020 7623821-0500-0 PW Garbage Disposal 334.73 05/08/2017 010146000-62020 7623821-0500-0 PW Garbage Disposal 616.61 05/08/2017 0101-41930-62020 Check Total: 2,216.43 Vendor: WHSecuri WH Security Check Sequence: 58 ACH Enabled: False 150-1681-3487 Security System @ Sunshine Park 31.95 05/08/2017 0101-41970-63010 150-1682-7288 Security System @ Andover Station No. 42.95 05/08/2017 0101-41980-63010 Check Total: 74.90 Vendor: WmckSew Wrack Sewer and Portable Rental Check Sequence: 59 ACH Enabled: False 1481 Portable Toilet Rental 154.55 05/08/2017 0101-45000-62200 1481 Portable Toilet Rental - ABA 175.90 05/08/2017 0101-00000-24201 1481 Portable Toilet Rental -NMSA 87.50 05/08/2017 0101-00000-24201 1481 Portable Toilet Rental - AALA 13.15 05/08/2017 0101-00000-24201 1482 Portable Toilet Rental 70.00 05/08/2017 0101-46000-62200 Check Total: 501.10 Total for Check Run: 116,991.95 Total of Number of Checks: 59 AP -Computer Check Proof List by Vendor (05/08/2017 - 11:41 AM) Page 14 Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 05/11/2017- 9:32AM Batch: 00409.05.2017 Invoice No Description �4f3 Amount Payment Date Acct Number etre a� I��VEIt Reference Vendor: AceSolid Ace Solid Waste, Inc. Check Sequence: 1 ACH Enabled: False 2753172 May 2017 Garbage Service for Parks 485.29 05/12/2017 0101-00000-24201 Check Total: 485.29 Vendor: AnkCol3 Anoka Co License Center Check Sequence: 2 ACH Enabled: False Lie & Registration for 2017 F450 Truck 2,972.92 05/12/2017 4180-49300-65400 Check Total: 2,972.92 Vendor: ASCAP ASCAP Check Sequence: 3 ACH Enabled: False 500578884 2017 License Fee 10.67 05/12/2017 2130-44300-61320 Check Total: 10.67 Vendor: BanKoe Ban-Koe Companies, Inc Check Sequence: 4 ACH Enabled: False 83097 Strobe & Hom Strobe 2,484.99 05/12/2017 2130-44000-61120 Check Total: 2,484.99 Vendor: BorchPat Patrick Borchardt Check Sequence: 5 ACH Enabled: False 2017-01108 Refund Fence Pemrit 30.00 05/12/2017 0101-41600-52265 Check Total: 30.00 Vendor: Centerpt CenterPoint Energy Check Sequence: 6 ACH Enabled: False 5825952 Equipment Building 124.80 05/12/2017 0101-41950-62015 5825952 5840270 Water Treatment Plant 1,239.72 05/12/2017 5100-48100-62015 5840270 5840341 Prairie Knoll Park 42.85 05/12/2017 0101-41990-62015 5840341 5841153 Fire Station 41 293.19 05/12/2017 0101-41920-62015 5841153 5841451 Fire Station#2 265.20 05/1212017 0101-41920-62015 5841451 5852601 Fire Station #3 503.59 05/12/2017 0101-41920-62015 5852601 5864630 Pumphouse#4 107.86 05/12/2017 510OA8100-62015 5864630 5883191 Sunshine Park 148.32 05/12/2017 0101-41970-62015 5883191 AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 5893307 Well#1 49.56 05/12/2017 5100-48100-62015 5893307 5907226 Pumphouse #6 52.79 05/12/2017 510048100-62015 5907226 5927939 Pumphouse#7 64.07 05/12/2017 5100-4810062015 5927939 5945463 Well#3 56.79 05/12/2017 5100-48100-62015 5945463 5950580 City Hall/Senior Center 451.11 05/12/2017 0101-41910-62015 5950580 6122874 Lift Station 94 15.67 05/12/2017 5200-48200-62015 6122874 7575198 ASN Ballfields 138.02 05/12/2017 0101-41980-62015 7575198 7725077 Lift Station #1 15.67 05/12/2017 5200-48200-62015 7725077 8743371 Wanning House 17.00 05/12/2017 0101-45000-62015 8743371 Check Total: 3,586.21 Vendor: StPaulCi City of St. Paul Check Sequence: 7 ACH Enabled: False IN00022053 Aspalt Mix 1,114.12 05/12/2017 0101-43100-61125 Check Total: 1,114.12 Vendor: ClassC Class C Components Inc. Check Sequence: 8 ACH Enabled: False 224894 Toilet Tissue/Paper Towel/Garbage Bags 625.72 05/12/2017 2130-44000-61020 Check Total: 625.72 Vendor: CollinsS Steve Collins Check Sequence: 9 ACH Enabled: False 3 Mite Hockey Coach 640.00 05/12/2017 2130-44300-63005 Check Total: 640.00 Vendor: Comcast4 Comcast Check Sequence: 10 ACH Enabled: False 900524839/52801056 Public Works - PRI T1 Loop (18 41 AS 05/12/2017 0101-41930-62030 900524839/52801056 Water Treatment Plant - PRI TI 16.13 05/12/2017 5100-48100-62030 900524839/52801056 Community Center - PRI TI Loop 18.43 05/12/2017 2130-44000-62030 900524839/52801056 Fire Station #1 - PRI Tl Loop 23.04 05/12/2017 010141920-62030 900524839/52801056 City Hall - PRI TI Loop (57%) 131.35 05/12/2017 010141910-62030 Check Total: 230.43 Vendor: Connex 1 Connexus Energy Check Sequence: 11 ACH Enabled: False 386026-282927 Signal 13914 Prairie Road NW 15.43 05/12/2017 0101-43500-62005 386026-282927 Signal 13914 Prairie Road NW 6.98 05/12/2017 0101-43400-62005 Check Total: 22.41 Vendor: CouncilG Gavin Councilman Check Sequence: 12 ACH Enabled: False 3 Mite Hockey Coach 252.00 05/12/2017 2130-4430063005 AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Check Total: Vendor: CubFoods Cub Foods Coon Rapids 42229 Pickleball Appreciation Day 05/12/2017 Check Total: Vendor: DeRuyter Cindy Demyter 44.22 2017 Medical Reimbursement Check Total: Vendor: EldridgR Ryan Eldridge Learn to Skate Coach ACH Enabled: Check Total: Vendor: ElecSyst Electric Systems of Anoka, Inc 6663 Replace Fuses in Sirens 3, 4 & 7 Check TotaE Vendor: G&K G&K Services Inc 6182472230 Uniform Cleaning 6182472230 Uniform Cleaning 6182472230 Uniform Cleaning 6182472230 Uniform Cleaning 6182472230 Uniform Cleaning 6182472230 Uniform Cleaning 6182472231 Floor Mat Rental Check Total: Vendor: Goodin Goodin Company 02213720-00 Parts to Repair Toilet ACH Enabled: CheckTotal: Vendor: GreeneDo Donovan Greene 0101-42400-63100 Lem to Skate Coach Check Total: Vendor: HagforsT Ted Hagfors Inc. AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 3 Check Sequence: 13 ACH Enabled: False 44.22 05/12/2017 2130-44400-61020 44.22 Check Sequence: 14 ACH Enabled: False 201.44 05/12/2017 7100-00000-21218 201.44 Check Sequence: 15 ACH Enabled: False 82.50 05/12/2017 213044300-63005 82.50 Check Sequence: 16 ACH Enabled: False 428.56 05/12/2017 0101-42400-63100 428.56 Check Sequence: 17 ACH Enabled: False 23.02 05/12/2017 0101-43300-61020 69.02 05/12/2017 0101-45000-61020 23.01 05/12/2017 5100-48100-61005 46.01 05/12/2017 5200-48200-61005 22.98 05/12/2017 6100-48800-61020 161.06 05/12/2017 0101-43100-61020 61.25 05/12/2017 0101-41930-62200 406.35 Check Sequence: 18 ACH Enabled: False 4.10 05/12/2017 0101-41930-61120 4.10 Check Sequence: 19 ACH Enabled: False 197.00 05/12/2017 2130-44300-63005 197.00 Check Sequence: 20 ACH Enabled: False Page 3 Invoice No Description 201708 Reference 2017 Electrical Inspections 1,335.00 05/12/2017 Check Total: Vendor: Haremons"I Tommy Hammon Learn to Skate Coach Check Total: Vendor: IntrRes Instrumental Research, Inc 85 05/12/2017 April 2017 Total Coliform Testing Check Total: Vendor: IsantiRe Isanti Ready -Mix, Inc. 82265 Chesterton Commons Park Playground Check Sequence: 22 ACH Enabled: Check Total: Vendor: JurgenLu Lucas Jurgensen Lem to Skate Coach Check Total: Vendor: KalmesAs Ashley Kalmes Check Sequence: 23 ACH Enabled: Learn to Skate Coach 463.50 05/12/2017 Check Total: Vendor: LepageSo Lepage & Sons 61251 Waste Removal for Parks Check Total: Vendor: Menards Menards 44077 05/12/2017 Chesterton Commons Park Playground 44443 Misc. Supplies 44704 Misc. Supplies 44704 Misc. Supplies Check Sequence: 25 ACH Enabled: Check Total: Vendor: Mickman Mickman Brothers Inc. SERV0023943 Start Up Irrigation System - Jay St. Amount Payment Date Acct Number Reference 1,335.00 05/12/2017 0101-42300-63005 1,335.00 Check Sequence: 21 ACE Enabled: False 72.00 05/12/2017 2130-44300-63005 72.00 Check Sequence: 22 ACH Enabled: False 209.00 05/12/2017 5100-48100-63005 209.00 Check Sequence: 23 ACH Enabled: False 463.50 05/12/2017 0101-45000-65300 463.50 Check Sequence: 24 ACE Enabled: False 65.50 05/12/2017 2130-44300-63005 65.50 Check Sequence: 25 ACH Enabled: False 380.49 05/12/2017 2130-44300-63005 380.49 Check Sequence: 26 ACE Enabled: False 519.85 05/12/2017 0101-45000-62020 519.85 Check Sequence: 27 ACE Enabled: False 244.26 05/12/2017 0101-45000-65300 1,311.33 05/12/2017 5100-48100-61120 27.03 05/12/2017 2130-44300-61020 -2.00 05/12/2017 2130-00000-20301 1,580.62 Check Sequence: 28 ACE Enabled: False 3,789.28 05/12/2017 2110-46500-63010 AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 5 Check Total: 3,789.28 Vendor: MNDOH Minnesota Department of Health Check Sequence: 29 ACH Enabled: False 7074 Water Supply System Renewal 23.00 05/12/2017 5100-48100-61320 Check Total: 23.00 Vendor: NorthMet North Metro Auto Glass Check Sequence: 30 ACH Enabled: False IE13-0412-27942 Laminate 1/4 CL LAM 323.98 05/12/2017 2130-04400-61120 Check Total: 323.98 Vendor: OfMepot Office Depot Check Sequence: 31 ACH Enabled: False 919861564002 Clock 17.99 05/12/2017 0101-43300-61020 922237546001 Return Office Supplies -95.90 05/12/2017 0101-42300-61005 924035301001 CC Office Depot Supplies 65.02 05/12/2017 2130-44300-61005 924035301001 CC Office Depot Supplies 65.02 05/12/2017 2130-44000-61005 924035301001 CC Office Depot Supplies -8.00 05/12/2017 2130-00000-20301 924035850001 CC Office Depot Supplies 15.94 05/12/2017 2130-44300-61005 924035850001 CC Office Depot Supplies 15.94 05/12/2017 2130-44000-61005 924035850001 CC Office Depot Supplies -2.00 05/12/2017 2130-00000-20301 Check Total: 74.01 Vendor: OPUS21 OPUS 21 Check Sequence: 32 ACH Enabled: False 170390 March 2017 Utility Billing 1,688.81 05/12/2017 0101-43600-63010 170390 March 2017 Utility Billing 2,457.88 05/12/2017 5300-4830053010 170390 March 2017 Utility Billing 1,739.64 05/12/2017 5200-08200-63010 170390 March 2017 Utility Billing 1,537.23 05/12/2017 5100-48100-63010 Check Total: 7,423.56 Vendor: OsterAbb Abbie Data Check Sequence: 33 ACH Enabled: False Learn to Skate Coach 27.50 05/12/2017 2130-44300-63005 Check Total: 27.50 Vendor: PietschR Rachel Pietsch Check Sequence: 34 ACH Enabled: False Learn to Skate Coach 137.50 05/12/2017 2130-44300-63005 Check Total: 137.50 Vendor: PralutsD Danielle Pralutsky Check Sequence: 35 ACH Enabled: False Learn to Skate Coach 123.50 05/12/2017 2130-44300-63005 AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total Vendor: RMRServi RMR Services LLC 20170139 Much 2017 Meter Reading 20170140 April 2017 Meter Reading 05/12/2017 Check Total: Vendor: RussellN Nate Russell 204929 Lem to Skate Coach Check Total Total for Check Run: Total of Number of Checks: 123.50 Check Sequence: 36 ACH Enabled: False 1,583.71 05/12/2017 5100-48100-63010 3.029.82 05/12/2017 5100-48100-63010 Check Sequencer 37 ACH Enabled: False 120.00 05/12/2017 2130-44300-63005 120.00 Check Sequence: 38 ACH Enabled: False 102.52 05/12/2017 0101-45000-61105 Check Total: Vendor: SiteOneL SiteOne Landscape Supply 80131928 Posting Sticks & Signs 05/12/2017 Check Total: Vendor: TalbLawn Talberg Lawn & Landscape, Inc 204929 May 2017 Lawn Maintenance Contract 204930 May 2017 Lawn Maintenance Contract 204931 May 2017 Lawn Maintenance Contract 204932 May 2017 Lawn Maintenance Contract 204933 May 2017 Lawn Maintenance Contract 204934 May 2017 Lawn Maintenance Contract 204935 May 2017 Lawn Maintenance Contract 223.00 Check Total: Vendor: WSB WSB & Associates, Inc. 4 Fox Meadows Park Redevelopment Check Total Total for Check Run: Total of Number of Checks: 123.50 Check Sequence: 36 ACH Enabled: False 1,583.71 05/12/2017 5100-48100-63010 3.029.82 05/12/2017 5100-48100-63010 Check Sequencer 37 ACH Enabled: False 120.00 05/12/2017 2130-44300-63005 120.00 Check Sequence: 38 ACH Enabled: False 102.52 05/12/2017 0101-45000-61105 40 AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 6 Check Sequence: 39 ACH Enabled: False 381.00 05/12/2017 0101-41910-63010 637.00 05/12/2017 2130-44000-63010 368.00 05/12/2017 0101-41920-63010 271.00 05/12/2017 0101-41920-63010 242.00 05/12/2017 0101-41920-63010 223.00 05/12/2017 0101-45000-63010 79.00 05/12/2017 0101-43100-63010 2,201.00 Check Sequence: 40 ACH Enabled: False 605.50 05/12/2017 4150-49300-63005 605.50 40 AP -Computer Check Proof List by Vendor (05/11/2017 - 9:32 AM) Page 6 Accounts Payable Computer Check Proof List by Vendor City of Columbia Heights T User: brendaf Check Sequence: 1 ACH Enabled: False Printed: 05/11/2017 - 10:38AM 2017 2nd Qtr GIS 2,602.00 Batch: 00416.05.2017 4140-49300-63005 Invoice No Description Amount Payment Date Acct Number Reference Vendor: ColunaHei City of Columbia Heights Check Sequence: 1 ACH Enabled: False 2017 2nd Qtr 2017 2nd Qtr GIS 2,602.00 05/16/2017 4140-49300-63005 2017 2nd Qtr 2017 2nd Qtr GIS 1,783.00 05/16/2017 221041600-63005 2017 2nd Qtr 2017 2nd Qtr GIs 173.00 05/16/2017 2220-41600-63005 2017 2nd Qtr 2017 2nd Qtr GIS 1,263.00 05/16/2017 5300-48300-63005 2017 2nd Qtr 2017 2nd Qtr GIS 2,601.00 05/16/2017 5100-48100-63005 2017 2nd Qtr 2017 2nd Qtr GIS 2,601.00 05/16/2017 5200-48200-63005 2017 2nd Qtr 2017 2nd Qtr GIs 2,477.00 05/16/2017 225041600-63005 Check Total: 13,500.00 Vendor: Clareys Clarey's Safety Equipment Check Sequence: 2 ACH Enabled: False 171296 Extrication Equipment (3 Sets) 63,361.58 05/16/2017 4180-49300-65600 Check Total: 63,361.58 Vendor: Gertens Gerlens Check Sequence: 3 ACH Enabled: False 4067 Fertilizer 14,228.70 05/16/2017 0101-45000-61130 Check Total: 14,228.70 Vendor: Hawkinsl Hawkins & Baumgartner, P.A. Check Sequence: 4 ACH Enabled: False April 2017 April 2017 Legal Services 15,721.31 05/16/2017 0101-41240-63015 Check Total: 15,721.31 Vendor: MetCounrh Metro Council Wastewater Check Sequence: 5 ACH Enabled: False 0001068052 June 2017 Sewer Services 97,193.50 05/16/2017 5200-48200-63230 Check Total: 97,193.50 Vendor: MetCounE Metropolitan Council Environmental Services Check Sequence: 6 ACH Enabled: False April 2017 April 2017 Sac Report 422.45 05/16/2017 0101-41400-58100 April 2017 April 2017 Sac Report 42,245.00 05/16/2017 0101-00000-23201 AP -Computer Check Proof List by Vendor (05/11/2017 - 10:38 AM) Page I Invoice No Description Amount Payment Date Acct Number Reference Check Total Vendor: MidwFord Midway Ford Co 112433 2017 Ford F450 for Streets Dept Check Total Total for Check Run: Total of Number of Checks: Check Total: Vendor: MNPlaygr Minnesota Playground, Inc. 2017076 Chesterton Commons Park Playground 2017076 Chesterton Commons Park Playground 2017080 Woodchips for Chesterton Commons 2017087 Shadowbrook East Park Playground 545.44 Check Total: Vendor: MorLeath The Morris Leatherman Company 050317.1 Telephone Survey Check Total Total for Check Run: Total of Number of Checks: 10,000.00 344,202.08 9 AP -Computer Check Proof List by Vendor (05/11/2017 - 10:38 AM) Page 2 Check Sequence: 7 ACH Enabled. False 47,461.00 05/16/2017 4180-49300-65400 47,461.00 Check Sequence: 8 ACH Enabled: False 545.44 05/16/2017 4150-49300-65300 30,000.00 05/16/2017 0101-45000-65300 3,180.00 05/16/2017 0101-45000-65300 7,188.00 05/16/2017 010145000-65300 40,913.44 Check Sequence: 9 ACH Enabled: False 10,000.00 05/16/2017 0101-49100-63905 10,000.00 344,202.08 9 AP -Computer Check Proof List by Vendor (05/11/2017 - 10:38 AM) Page 2 C I T Y O F ND O� 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Public Works/City Engineer FROM: Jason Law, Asst City Engineer SUBJECT: Approve Plans & Specs/Order Ad for Bids/17-16, Andover Blvd. NW Trail (Bluebird St. to Vale St.) & 16-18, Hanson Blvd. NW Trail Reconstruction - Engineering DATE: May 16, 2017 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement for bids for Projects 17-16, Andover Boulevard NW Trail & 16-18, Hanson Boulevard NW Trail Reconstruction. DISCUSSION Identified in the Capital Improvement Plan (CIP) is construction of a trail segment along the south side of Andover Boulevard from Bluebird Street to Vale Street (see attached location map). This trail will connect to an existing trail segment along Andover Boulevard west of Bluebird Street. Also identified in the CIP is an annual Pedestrian Trail Reconstruction project. Identified for reconstruction in 2017 are trails along the east and west sides of Hanson Boulevard from 1551h Lane to the northerly entrance of Oak View Middle School (see attached location map). A trail reconstruction was not completed in 2016, so this project includes carryover funding from 2016 as well as funding identified for 2017. The plans and specifications are available in the City Engineer's office for review. BUDGETIMPACT Funding for Project 17-16, Andover Boulevard NW Trail, is proposed to come from the Trails Fund. Funding for Project 16-18, Hanson Boulevard NW Trail Reconstruction, is proposed to come from Road and Bridge Funds. ACTION REQUIRED The City Council is requested to approve final plans and specifications and order the advertisement for bids for Projects 17-16, Andover Boulevard NW Trail & 16-18, Hanson Boulevard NW Trail Reconstruction. pect ly submitted, Jason J. Law, P.E. Attachments: Resolution, Location Maps CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NOS. 17-16, ANDOVER BLVD. NW TRAIL & 16-18, HANSON BLVD. NW TRAIL RECONSTRUCTION. WHEREAS, pursuant to Resolution No. -17 , adopted by the City Council on the 2nd day of May , 2017 , the City Engineer has prepared final plans and specifications for Project Nos. 17-16 & 16-18 . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of May 2017. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 9:00 a.m. June 14 , 2017 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of May , 2017, with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting ND"W Capital Improvement Plan Project Name: TRAIL IMPROVEMENTS 2017 ANDOVER BLVD FROM BLUEBIRD STTO VALE ST L E G E N D C3 Project Location G Lots/Parcels Park Water Right of Way 9 City Limits Co ument PeN: HAGisE taZngineemBlPmOap opMl S.Mx N W e S 0 150 300 450 Feet Location Map Q r r.gw' Hanson Blvd Trail M kq n t a M F •. �Y i A 2) 1. 4 t y+J Date Created: June 17, 2016 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City FROM: David Berkowitz, Director of Pubfte-�s / City Engineer SUBJECT: Approve Change Order #1/14-15/Fox Meadows Park Redevelopment - Engineering DATE: May 16, 2017 INTRODUCTION This item is in regards to approving Change Order #1 for Project 14-15, Fox Meadows Park Redevelopment. DISCUSSION The attached change order is for the construction of the south trail access to the Woodland Creek Wetland Restoration project, City Project 17-18. Quotes were solicited from contractors that the city currently has under contract. One quote was received by the submittal deadline. The quote received ($44,654.00) was from Matt Bullock Contracting that currently is under contract for the Fox Meadows Park Redevelopment and the Woodland Creek Wetland Restoration project of the old Woodland Creek Golf Course. The quote received is within the Engineer's estimate. Staff recommends approval of the change order. BUDGETIMPACT The access construction will be funded through funds generated from real estate transactions which are within the Building Fund. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #1 for the Project 14-15, Fox Meadows Park Redevelopment. Respectfully submitted, David D. Berkowitz, PE Attachments: Resolution, '/ Change Order AN]5-6-W ^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV CHANGE ORDER Andover, MN May 16 —12017. Change Order No. 1 To Matt Bullock Contracting Co., Inc. For Project 14-15, Fox Meadows Park Redevelopment For City of Andover You are hereby directed to make the following change to your contract dated April 13 , 2017 . The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (deerease) (no-eelange) the contract sum by Forty -Four Thousand Six Hundred Fifty Four and 00/100 Dollars ($44,654.00). This change order provides for the following extra work: Construct south trail access to Woodland Creek Wetland Restoration, City Project 17-18. Amount of Original Contract Additions approved to date (Change Order # ) Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order (Add) (Deduct) (Ne-Ekange) Revised Contract Amount Approval City of Andover Name / Title Signature Date Date $ 139,471.00 $ 0.00 $ 0.00 $ 139,471.00 $ 44,654.00 $ 184 125.00 Approval Matt Bullock Qrap<ting Co. Inc Contr By s' 7 ame / Title ��ti� G AW4 AV--< Signature Date CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NO. 14-15, FOX MEADOWS PARK REDEVELOPMENT. WHEREAS, the City of Andover has a contract for Project No. 14-15, Fox Meadows Park Redevelopment with Matt Bullock Contracting Co., Inc of St. Michael, MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order #1 to Project No. 14-15. Adopted by the City Council of the City of Andover this 16th day of May 2017. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk Y 0� F O `♦ L, 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: 197119 Mayor and Council Members Jim Dickinson, City David D. Berkowitz, Director of Public rks / City Engineer 0 Approve JPA/16-32/Painting Signal at Bunker Lake Blvd. NW & Quinn St. NW - Engineering May 16, 2017 INTRODUCTION The City Council is requested to approve the Joint Powers Agreement for Project 16-32, Painting of Signal at Bunker Lake Boulevard NW & Quinn Street NW. DISCUSSION Maintenance of the traffic signal at Bunker Lake Boulevard and Quinn Street is funded through the private commercial development south of Bunker Lake Boulevard at Quinn Street. The city acts as a pass through agency for such maintenance because Anoka County does not have agreements or contracts with private developments for such improvements or maintenance. The attached JPA will be the agreement to conduct the painting of the signal which the city will be invoiced and pay the county in turn invoicing the commercial management company for the work. BUDGETIMPACT There will be no budget impact as the city is a pass through agency for the signal maintenance at Bunker Lake Boulevard and Quinn Street. ACTION REQUIRED The City Council is requested to approve the Joint Powers Agreement for Project 16-32, Painting of Signal at Bunker Lake Boulevard NW & Quinn Street NW. Respectfully submitted, David D. Berkowitz, P.E. Attachments: JPA .1e, Anoka County Contract No. C0005748 JOINT POWERS AGREEMENT FOR THE SIGNAL PAINTING AT THE INTERSECTION OF CSAH 116 AT QUINN STREET IN THE CITY OF ANDOVER, MN (Project C.P. 17-09-00) This Agreement made and entered into this _ day of 2017, by and between the County of Anoka, State of Minnesota, a political subdivision of the State of Minnesota, 2100 Third Avenue North, Anoka, Minnesota, 55303, hereinafter referred to as "County", and The City of Andover, 1685 Crosstown Boulevard NW, Andover, MN 55304, hereinafter referred to as the "City". WITNESSETH WHEREAS, said parties are mutually agreed that the painting of the signals at CSAH 116 and Quinn Street should be done as soon as possible; and, WHEREAS, the parties to this agreement consider it mutually desirable to repaint signals; and, WHEREAS, the parties agree that the County shall cause the painting of the signals as part of the 2017 Anoka County Signal Painting Program; and, WHEREAS, the Anoka County Highway Department has prepared plans and specifications for Project No. C.P. 17-09-00 which plans and specifications are on file in the office of the County Engineer; and, WHEREAS, the parties agree that it is in their best interest that the cost of said proj ect be the responsibility of the City of Andover as per Anoka County Contract #2003-0529; and, WHEREAS, Minnesota Statute 471.59 authorizes political subdivisions of the State to enter into joint powers agreements for the joint exercise of powers common to each. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: I. PURPOSE The parties have joined together for the purpose of painting the traffic signal at CSAH 116 and Quinn Street in the City of Andover, as described as per the plans and specifications C.P. 17-09-00 on file in the office of the Anoka County Highway Department and incorporated herein by reference. H. METHOD The County shall provide all engineering services and shall cause the construction of Anoka County Project No. C.P. 17-09-00 in conformance with said plans and specifications. The County shall do the calling for all bids and the acceptance of all bid proposals. Anoka County Contract No. C0005748 III. COSTS The contract costs of the work, or if the work is not contracted, the cost of all labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good faith projections of the costs, which will be incurred for this project. Actual costs may vary and those will be the costs for which the relevant parties will be responsible. The estimate construction cost of the total project (including County furnished materials) is $10,000.00. Participation in the construction cost is as follows: The City shall pay for one hundred percent (100%) of the signal painting at a cost of $10,000.00. The grand total estimated cost to the City for the project is $10,000.00. Upon award of the contract, the City shall pay to the County, upon written demand by the County, ninety five percent (95%) of its portion of the cost of the project estimated at $9,500.00. The City's share of the cost of the project shall include only constructionand construction engineering expense and does not include administrative expenses incurred by the County. Upon final completion of the project, the City's share of the construction cost will be based upon actual construction costs. If necessary, adjustments to the initial ninety five percent (95%) charged will be made in the form of credit or additional charges to the City's share. Also, the remaining five percent (5%) of the City's portion of the construction costs shall be paid. IV. TERM This Agreement shall continue until terminated as provided hereinafter. V. DISBURSEMENT OF FUNDS All funds disbursed by the County or City pursuant to this Agreement shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES All contracts let and purchases made pursuant to this Agreement shall be made by the County in conformance to the State laws. VII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by either party. VIII. TERMINATION This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purchases of services or goods, which occurred prior to such notice of termination. The City shall pay its pro rata share of costs, which the County incurred prior to such notice of termination. Anoka County Contract No. C0005748 IX. NOTICE For purposes of delivery of any notices hereunder, the notice shall be effective if delivered to the County Administrator of Anoka County 2100 Third Avenue North, Anoka, Minnesota 55303, on behalf of the County, and The City of Andover, 1685 Crosstown Boulevard NW, Andover, MN 55304, on behalf of the City. X. INDEMNIFICATION The City and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. XI. ENTIRE AGREEMENT REQUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. Anoka County Contract No. C0005748 IN WITNES S WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below: COUNTY OF ANOKA Un Rhonda Sivarajah, Chair Board of Commissioners ATTEST: By: Jerry Soma County Administrator Dated: RECOMMENDED FOR APPROVAL: CITY OF ANDOVER M Julie Trude Mayor Dated: By: Jim Dickinson Its City Administrator Dated: By: By: Douglas Fischer,.P.E. David Berkowitz, P.E. Anoka County Engineer Its Director of Public Works / City Engineer Dated: Dated: APPROVED AS TO FORM AND EXECUTION: By: Dan Klint Assistant Anoka County Attorney By: Scott Baumgartner Its City Attorney Dated: Dated: 11 NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Refuse/Recycler Hauler Licenses DATE: May 16, 2017 INTRODUCTION Refuse/recycle hauler licenses expire on May 31, 2017. The following licensed haulers in the City have applied for renewal of their licenses. ACE Solid Waste Aspen Waste Systems Inc. LePage & Sons Inc. Randy's Sanitation Inc. Republic Services (Allied Waste) ACTION REQUIRED The City Council is requested to approve residential and commercial licenses for the haulers listed above, contingent upon payment of appropriate fees and their trucks passing inspections performed by our mechanics. The license period will be from June 1, 2017 through May 31, 2018. Respectfully submitted, �ITYI�C/L1 Michelle Harmer Deputy City Clerk Attach: License Applications 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RElCYIC'LE)HAUUDLERSS 1. Business Name��tG� 2. Address of Ijko'ss:, Street City State Zip 3. Business Phone Number E-mail Address �- 4. Owner of the gollection service: Name (Please print) Phone Number Street Addres) r City State Zip C 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling X Garbage ��f_AT 1� 1 �r�'. U✓tP�J� 1Lil��•� Tires Used Oil Appliances J/ (�jr� ✓� 4-f �-s Name & Location of Disposal/Processing/Recycling X Corrugated / 10dj�- - *5 1 IS"—A/Z/1,j 't° rU l Edible Food Waste Scrap Metal X Yard Waste 5 rl %l �� y1 t✓ Demolition/Construction Debris Paper/Paper Products `X Plastics ✓1 C X Newspaper XAshes Tree Debris �l Office Paper Glass Other - specify 10. License(s) Requested: Residential ley ( commercial 11. Number of trucks proposed to be licensed l c7 Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comp tall times with the provisions of said ordinance. Signature Date Mpls JX7So .677 Fees: Residential License $150.00 License/Receipt n— bo (ag -4�— �O'-1- pa t aS- P. Commercial License $150.00 Insurance Expiration Date: , 1-7 Per Truck Fee* $25.00 * $50.00 re -inspection fee per truck if 1s' inspection fails. Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 1. Business 2. 3. LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Phone N•ambeM-RDV E-mail Addr, 4. Owner of the collection service: 1 e Fv, � vrn ALI Name (Please print) Phone Number Street Address City Jrs,c 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage Tires 01A - Used {A Used Oil Appliances Name & Location of Disposal/Processing/Recycling Corrugated 4A, Ur 10 6 p-(I(,� i n Edible Food Waste WrtS Scrap Metal((jil Yard Waste ✓ Demolition/ConstructionDebriS S lyj�h� �r ✓ Paper/Paper Products �ASQ,m��( Plastics Newspa: _Ashes N / Tree 1 Officf / Glass Other - specify 10. License(s) Requested: Residential V Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times "with the provisions of said ordinance. I/ Signature Date' r Fees: Residential License $150.00 License/Receipt # Commercial License $150.00 Insurance Expiration Date: R -.I ( • 17 Per Truck Fee* $25.00 * $50.00 re -inspection fee per truck if 15` inspection fails. Denied Date 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV I 2. 3. IN LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name LePage & Sons, Inc. 23602 University Ave NW Address of Business: Bethel, MN 55005 Street City - State i! !'J Business Phone Number -16-1 -I(CL) E-mail Addres- Owner of the collection - - Name (Please Clint LePage Street Addres J S. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling Garbt Tires Used Appliances Zip Aber Street Addres J S. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling Garbt Tires Used Appliances 10. 11 Name & Location of Disposal/Processing/Recycling Corrugated Edible Food Waste Scrap Metal Yard Waste Demolition/Construction Debris Paper/Paper Products Plastics Newspaper Ashes Tree Debris Office Paper Glass Other - specify License(s) Requested: Residential —6-51— Commercial Number of trucks proposed to be licensed /0 Applicant ac ledg receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply the provisions of said ordinance. tom[ Date Fees: Residential License $150.00 License/Receipt# Commercial License $150.00 Insurance Expiration Date: Per Truck Fee* $25.00 * $50.00 re -inspection fee per truck if 1St inspection fails. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS 1. Business Name Ra,Ay _g j ct rz i p 2. 3 a L5 Address of Busines: 4�35i 4s )- Street Business Phone s L D e Ia,,u,� rn n, 631 TAU, U, - 3 33 -E-mail Address Owner of the collection service: n Name (Please print) i. , /, State Zip Phone Number Street Ad ess City State ,Zip Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8: Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage 2 Q /Lt /Xi o� �f✓v / Tires Used Oil i✓ Appliances Name & Location of Disposal/Processing/Recycling L/Corrugated Ro,,-jW'5 TramS�er � Feaude- bo/o� bm Edible Food Waste /Scrap Metal '-T1' pn Yard Waste ✓ Demolition/Construction Debris ✓ Paper/Paper Products R&ndL4 S i v-aq, 5 r Plastics r ✓ Newspaper_ Ashes Tree Debris t✓ Office Paper V Glass ° keek /e 0a7bo) 01 k1, M/7, ✓ Other- specify tL�� R,& f� ItQ I 7 10. License(s) Requested: V�' Residential 1/ Commercial 91, �i 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. signature y-z;�/7 Date Fees: Residential License $150.00 License/Receipt # CAO 1-1_pp IL4. -C, j0 r1_ ()o i Lty— Commercial License $150.00 Insurance Expiration Date: 16 • ) • I Z Per Truck Fee* $25.00 * $50.00 re -inspection fee per truck if 1st inspection fails. Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV 2. Q 5. Ga LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Address of 04-) Business Phone Number7P9'-1-/ E-mail Addres Owner of the collection service: Name (Please print) / Zip Phone Number Street Address City �f State Zip Attach a description of each piece of equipment proposed to be used in the collection operation. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling ✓Garbage RZr �� Al Tires Used Oil Appliances eAej�_ZZj tl/jGC/� Name & Location of Disposal/Processing/Recycling Edible Food Waste Scrap Metal Yard Waste 5� //%1VGt'j11 /fJiiB,y�,gDc4-11" Demolition/Construction Debris sPaper/Paper Products Plastics Newspaper Ashes Tree Debris Office Paper Glass �Y Other - specify 10. License(s) Requested: V1 Residential Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. 41 -le -17 Signature Date Fees: Residential License $150.00 License/Receipt # as 1-1 Commercial License $150.00 Insurance Expiration Date: Per Track Fee* $25.00 * $50.00 re -inspection fee per truck if l5t inspection fails. Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Joint Powers Agreement Anoka County/Assessment Services Contract DATE: May 16, 2017 ACTION REQUESTED The Andover City Council is requested to approve the "Joint Powers Agreement between the City of Andover and the County of Anoka for Assessment of Property" for 2019 to 2023 assessment services. INTRODUCTION The City of Andover's current contract with Anoka County for assessment services will expire January 15, 2018. In an effort to prepare for 2018 Assessment Services budget, the Andover City Council is requested to approve the attached Joint Powers Agreement with Anoka County. DISCUSSION The City of Andover's current contract with Anoka County for assessment services was last reviewed in 2012. At that time, a five year contract was signed with the City having the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date. The proposed contract (attached) with Anoka County for assessment services is identical to the current contract with the exception of years service is for 2019 to 2023 assessment services; the cost per parcel is remaining the same. Administration/Finance is recommending that the City of Andover continue using the Anoka County Assessor as the City Assessor and to approve the attached "Joint Powers Agreement Between the City of Andover and the County of Anoka for Assessment of Property" for 2019 to 2023 assessment services. The City will have the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate the agreement for assessment services in the year 2020 the party must provide written notice of termination by no later than January 2, 2018). BUDGETIMPACT Assessing Services and the parcel count is reviewed annually as part of the budget process. The City is budgeting $146,000 for 2017 for the assessing contract and based on the forecasted parcel count would likely need to increase to around $147,000 for the 2018 budget based on the pricing structure. Attachment itted, Anoka County Contract No. C0065-) 3� JOINT POWERS AGREEMENT BETWEEN THE CITY OF ANDOVER AND COUNTY OF ANOKA FOR ASSESSMENT OF PROPERTY THIS AGREEMENT is made and entered into this day of 2017, by and between the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality', and the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the "County". WITNESSETH: WHEREAS, pursuant to Minn. Stat. § 273.072, subd. 1, any county and city, lying wholly or partially within the county and constituting a separate assessment district, may, by agreement entered into under Minn. Stat. § 471.59, provide for the assessment of property in the city by the county assessor; and WHEREAS, pursuant to Minn. Stat. § 273.072, subd. 2, the agreement may provide for the abolition of the office of the city assessor when the assessment of the property within the city is to be made under an agreement by the county assessor; and WHEREAS, it is the wish of the County to cooperate with the Municipality to provide for a fair and equitable assessment of the property within the Municipality; and WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat. § 471.59. NOW, THEREFORE, in consideration of the mutual covenants and agreements stated herein, the parties agree as follows: I. That said Municipality constitutes a separate assessment district which lies wholly within the County and that all property in the geographical boundaries of this district shall be assessed by the County Assessor of the County beginning with the assessment year 2019, provided this Agreement is approved by the Commissioner of Revenue. II. Pursuant to Minn. Stat. § 273.072, subd. 2, the office of the City Assessor in the Municipality shall cease to exist on January 16, 2018, but not before the end of the term of the current City Assessor, if serving for a fixed term, or when an earlier vacancy occurs; provided, however, that upon the termination of this Agreement, the Office of City Assessor shall be automatically reestablished and shall be filled as provided by applicable law or charter in accordance with Minn. Stat. § 273.072. III. The term of this Agreement shall be from January 16, 2018, through assessment services performed in the year 2023, unless earlier terminated as provided herein. IV. In consideration of said assessment services, the Municipality shall pay to the County an annual payment as follows: 2019 Assessment services payable on or before January 15, 2018 2020 Assessment services payable on or before January 15, 2019 2021 Assessment services payable on or before January 15, 2020 2022 Assessment services payable on or before January 15, 2021 2023 Assessment services payable on or before January 15, 2022 V. For year 2019 assessment services, the Municipality shall pay the County as follows: A. Twelve Dollars and 50/100s ($12.50) for each improved parcel of residential, seasonal recreational residential and agricultural type property; B. Four Dollars and 50/100s ($4.50) for each unimproved parcel of residential, seasonable recreational residential and agricultural type property; C. Eighty Dollars and 11/100s ($80.00) for each improved and unimproved parcel of commercial, industrial and public utility type of property; and D. Eighty Dollars and 00/100s $80.00) for each improved and unimproved parcel of apartment and mobile home park type property. The same procedure shall be used, as described above, in the computation of the assessment payments due in 2020 through 2023, provided, however, that the cost for each type of parcel shall be increased according to the County Assessor's increase in operating costs, cost of living and merit adjustments established by the Anoka County Board of Commissioners for January 1 to December 31 in the year prior to the date of the assessment. VI. Notwithstanding Section II. above, the County and/or Municipality shall have the right to terminate this Agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate this Agreement for assessment services in the year 2020, the party must provide written notice of termination by not later than January 2, 2018). VII. COUNTERPARTS This Joint Powers Agreement may be executed in any number of counterparts, each one of which shall be deemed to be an original, but all such counterparts together shall constitute one and the same instrument. (remainder of page intentionally blank— signature page immediately follows) -2- IN WITNESS WHEREOF, the parties hereto have set their hands on the dates so indicated. COUNTY OF ANOKA By: Rhonda Sivarajah, Chair Anoka County Board of Commissioners Dated: 0 Jerry Soma County Administrator Dated: APPROVED AS TO FORM By: Dan Klint Assistant County Attorney Dated: CITY OF ANDOVER By: Julie Trude Mayor Dated: By: Title: Dated: By: Title: Dated: I:\CMDK\CONTRAC-n2017\JPA'S FOR ASSESSMENTS.docx -3- 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: Accept Contribution /Andover Lions /Fire Department— Remembering When Fire Prevention Program DATE: May 16, 2017 INTRODUCTION This item is in regards to approving a resolution accepting contributions made by Andover Lions to be used towards the Fire Department's Remembering When Fire Prevention Program. DISCUSSION The Andover Lions have made a contribution of $500. ACTION REQUESTED The City Council is requested to approve the resolution accepting the contributions. Re spectfully submitted, rezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING CONTRIBUTIONS MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE FIRE DEPARTMENT'S REMEMBERING WHEN FIRE PREVENTION PROGRAM. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $500.00 contribution from Andover Lions is to be used towards the Fire Department's Remembering When Fire Prevention Program. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the Fire Department's Remembering When Fire Prevention Program. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of May 2017, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Accept Petition for Sanitary Sewer (Septic)/ Approve Resolution Ordering project/16770 Wren Street NW DATE: April 18, 2017 ACTION REQUESTED The City Council is requested to accept the petition from 16770 Wren Street NW for the improvements of a sanitary sewer (septic) and associated grading costs of the improvements, order quotes for the project, secure an assessment agreement with the property owner and complete the improvement. DISCUSSION The petitioner at 16770 Wren Street NW has a failed septic system which has been identified as an imminent health threat. The City Building Official has worked with the property owner to identify the proper replacement system. To resolve the system failure and since time is of the essence, the property owner has petitioned to have the City coordinate the replacement of the system and assess the costs back to the property. The estimated costs for the septic system replacement are approximately $40,000. City staff have secured a signed petition and a right of entry agreement (attached). Also attached is the proposed Assessment Agreement and Waiver of Irregularity and Appeal that will be required to be signed by the petitioner once the quotes have been received and before the lowest responsible quote is authorized to perform the work. ACTION REQUESTED The Council is requested to accept the petition and approve the attached resolution authorizing the nroiect. submitted, CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING PETITION, WAIVING PUBLIC HEARING AND ORDER IMPROVEMENTS FOR THE IMPROVEMENT FOR SEPTIC & GRADING IMPROVEMENTS IN THE FOLLOWING AREA OF 16770 Wren Street NW AVENUE NW. WHEREAS, the City Council did on the 16th day of May, 2017 accept the unanimous petition for the improvement; and WHEREAS, such project estimates were prepared by Building Department and presented to the Council on the 16th day of May, 2017; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the project estimate and declares the improvement feasible, for an estimated cost of $ 40,000.00 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the estimated total cost of improvements of $40,000, waives the Public Hearing and order improvements. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of May 2017, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting May 5, 2017 City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Septic and Grading Improvements Dear City Officials: I do hereby petition for improvements of sanitary sewer (septic) and associated grading with the costs of the improvements to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. I would like to be assessed over a 5 year period. Sincerely, Sharon Conffiton, Vice'Pres 16770 Wren Street NW LLC 16770 Wren Street NW Andover, MN 55304 G:\finance\AGENDA\201T05-16-17\whispering pines - PETITION.docx RIGHT OF ENTRY AGREEMENT THIS AGREEMENT, is made this 5th day of May , 2017 by and between 16670 Wren Street NW Andover MN 55304 (Parcel No 09-32-24-41-0011) hereinafter referred to as the "Grantor", and the City of Andover, a political subdivision of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, the City desires to enter upon the Grantor's property to correct a failing septic system at 16670 Wren Street NW, Andover, MN. WHEREAS, the Grantor are the owners of property described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City desires to enter upon the Grantor's property for the purpose of conducting certain work thereon, which work is identified and described in Exhibit A; and NOW, THEREFORE, it is mutually agreed between the parties as follows: 1. The Grantor hereby grants to the City the right to enter upon Grantor's property for the purpose of performing the work as described in Exhibit A. 2. The Grantor agrees to remove above ground obstructions in potential septic system field locations on said property (including yard irrigation system). 3. The City shall perform said work in a timely manner. IN WITNESS WHEREOF, the parties hereto have set their hands on the dates so indicated. DOVER GRANTOR 16770 Wren Street NW LL By: igQ"(nature) �*naW Namey_ � -' `r 14'.-;- (Print Name) Title �� Int wv` s�L CATs Date: 7 Name: Sharon Compton, Vice President ha Date: s��/ �/ :2 EXHIBIT A I. Address: 16670 Wren Street NW Andover MN 55304 (Parcel No 09-32-24-41-0011) Owner(s): 16770 Wren Street NW LLC Description of Required Work Area: II. Work Statement The Grantor hereby grants to the City the right to enter upon Grantors property for the purpose of addressing a failed septic system. 2. The Grantor hereby grants to the City the right to enter to replace the existing septic system for the property with a new septic system per a licensed designer. 3. The Grantor hereby grants to the City the right to enter to complete the necessary grading required to be in compliance with City and Watershed requirements. 4. The City shall perform said work in a timely manner and return the Grantor's property to its original condition, except for the changes described in Exhibit A. ASSESSMENT AGREEMENT THIS AGREEMENT is made this —day of , 2012, by and between the City of Andover, a municipal corporation ("City"), and 16770 Wren Street NW LLC. ("Property Owner"). WHEREAS, Property Owner is the owner of 16670 Wren Street NW real property located in the City of Andover, County of Anoka, State of Minnesota (hereinafter, the 'Property"); and WHEREAS, Property Owner has been notified that a failed septic system exists on the property that is an imminent health hazard; and WHEREAS, Property Owner has petitioned for improvements of sanitary sewer (septic) and associated grading with the costs of the improvements to be assessed against the benefitting property dated May 5, 2017, this petition is an Exhibit of this Assessment Agreement and made a part thereof; and WHEREAS, Property Owner granted to the City the right to enter to replace the existing septic system for the property with a new septic system per a licensed designer; and WHEREAS, the City will contract with a licensed installer to complete the replacement of the existing septic system for the property with a new septic system; and NOW, THEREFORE, IT IS HEREBY AGREED, between the City and the Property Owner as follows: 1. The City of Andover will coordinate the septic system replacement including paying the contractor costs and associated permit fees, said cost and fees constitutes a Property Owner financial obligation under this Assessment Agreement. 2. Property Owner hereby agrees to pay in full the assessments set forth herein and further does hereby expressly waive any and all rights to object, dispute, contest, or appeal said assessments against his Property attributable to the debt obligations and does hereby waive any and all statutory or constitutional rights to object or appeal from any such assessments. 3. The City will assess the outstanding loan amount over a 5 year period at an interest rate of five (5) percent. CITY OF ANDOVER to PROPERTY OWNER Sharon Compton, Vice President 16770 Wren Street NW LLC. Notary block for City of Andover: STATE OF MINNESOTA ) ss. COUNTY OF ANOKA ) I certify that I know or have satisfactory evidence that Jim Dickinson is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the City Clerk of the City of Andover, a municipal corporation, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: Notary Public Print Name My commission expires CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA Assessment Agreement and Waiver of Irregularity and Appeal THIS AGREEMENT, is made this 16th day of May, 2017 between the City of Andover, State of Minnesota, hereinafter referred to as the City, and 16770 Wren Street NW LLC of Anoka County, State of Minnesota, hereinafter referred to as property owner. In consideration of the action of the City of Andover, at the property owner's request, to cause an assessment agreement for the improvement of sanitary sewer (septic) and grading for a petitioned project to replace a failed septic system approved by the City on May 16, 2017. The Assessment Agreement is attached to this agreement and meets with the property owner's approval. Property Owner expressly waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against property owner's property is excessive or otherwise not due and owing by property owner, together with all rights to appeal said improvement assessments. Sharon Compton 16770 Wren Street NW LLC Notary block for 16770 Wren Street NW LLC: STATE OF MINNESOTA ) ss. COUNTY OF ANOKA ) Jim Dickinson, City Clerk City of Andover I certify that I know or have satisfactory evidence that Sharon Compton is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Vice President of 16770 Wren Street NW LLC, a State of Minnesota limited liability corporation, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: Notary Public Print Name My commission expires 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Makinen, Human Resources Manager SUBJECT: Approve Appointment — Streets Maintenance Worker DATE: May 2, 2017 INTRODUCTION Due to family circumstances, the previous person approved for this position had to withdraw, so we are recommending the next finalist. During the budget process an additional staff member in the Public Works Streets Department was identified as needed. The Human Resources Department has completed the interview, background check and selection process to fill this position. DISCUSSION The initial interview team consisted of the Director of Public Works/Engineering, the Human Resources Manager, and the Streets Supervisor. There were 24 applications submitted and 7 applicants were interviewed. The finalists then met one on one with the City Administrator The interview team recommends hiring Taylor Moshier. Taylor has been a seasonal employee for the past 6 years with the City of Ramsey. He has worked summers full-time in the Parks department and plowed snow in the winters, on an on-call basis. BUDGET E"PACT Mr. Moshier has been offered $45,167.27 annually, which is the 2017 Entry Level Step, and then would be eligible for any general increases and annual Step Increases after successful completion of his 6 -month probationary period. ACTION REQUESTED The Council is requested to appoint Taylor Moshier as the new Street Maintenance Worker. Respectfully submitted, Dana Makinen 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City FROM: Michelle Harmer, Deputy City SUBJECT: Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates DATE: May 16, 2017 INTRODUCTION The City offers deferral of assessments and reduced sanitary sewer rates for senior citizens and disabled individuals. DISCUSSION The annual income has been $30,350 for senior citizens and $46,100 for disabled individuals since 2015 and should be increased according to the Federal Rent Assistance for Section 8 Housing. The 2017 income limits are now $31,650 for senior citizens and $47,600 for disabled individuals. (E) At the June 7, 2011 Council meeting, Council motioned to keep the levels the same as the previous year and have them remain flat when the index decreases. ACTION REQUIRED The City Council is requested to adopt the attached resolution setting the annual income at $31,650 for senior citizen and $47,600 for disabled individuals for deferral of special assessments and reduced sanitary sewer rates. �R,peessp�e�ctf'u/ll�y, submitted, 1 r 1 �'t"✓l,P� Michelle Hartner Deputy City Clerk Attach: Resolution June 7, 2011 City Council meeting minutes CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. R-17 A RESOLUTION SETTING THE ANNUAL INCOME LEVEL FOR SENIOR CITIZEN AND DISABLED INDIVIDUALS FOR DEFERRAL OF SPECIAL ASSESSMENTS AND SANITARY SEWER RATES. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: Annual Income Level for Special Senior Citizen Deferral of Special Assessments and Reduced Sanitary Sewer Rates $31,650.00 (Not to Exceed) Annual Income Level for Disabled Individuals of Special Assessments and Reduced Sanitary Sewer Rates $47,600.00 (Not to Exceed) Adopted by the City Council of the City of Andover this 16a`, day of May, 2017. CITY OF ANDOVER Attest: Julie Trude — Mayor Michelle Hartner — Deputy City Clerk © Regular Andover City Council Meeting Minutes —June 7, 2011 Page 12 The Sheriffs Offrc eceived 5 complaints on Friday and 2 2010 event. Councilm her Bukkila asked if there was rat stated they tried to point it ward the least dense resi ra work with staff to revise the la ut if necessary. uncihn, SE. �oTpkrmts on Saturday during Pov's ale to the set-up. Mr. Dickinson area. Mr. Povlitzki is willing to nber Trude suggested it be aimed Councilmember Jacobson stated i e liq license extension was not granted, the event can r still take place. Councilme Knight Sugg ed no bass after 10 p.m. Mr. Dickinson stated when Pov's has been_a to reduce sound they ply. Councilmember Trude suggested security be discus with the owner. Motion ukkila, Seconded by Mayor Gamache, for appro 1 of extension of liquor license for Pov' ports Bar for July 15-16, 2011 as requested. Motion carr 3 ayes, 2 nays (Jacobson and ADOPTRESOLUTIONSETTINGANNUAL INCOME LEVEL FOR SENIOR CITIZEN AND DISABLED INDIVIDUALS FOR DEFERRAL OFASSESSMENTS & REDUCED SANITARYSEWER RATES Councilmember Trude suggested the income levels remain the same at in 2010 as $29,400 for senior citizens and $45,100 for disabled individuals rather than decrease the amounts using the current index. She explained low income seniors rely on social security never have decreases related to deflation so our index should hold flat any year the index decreases. Mr. Dickinson stated this has always been connected with a standard and it is up to the Council. Mr. Dickinson noted there are probably twelve residents that take advantage of this program. Motion by Trade, seconded by Mayor Gamache, to keep the levels the same as last year and have them remain flat when the index decreases. Motion carried 3 ayes, 2 nays (Bukkila and Jacobson). Councilmember Jacobson noted that his no vote was because we used the index on the past to determine the amounts, with this vote we are varying from that index. JULY COUNCIL WORKSHOP Council is request e schedule a Council Workshop for the mon July for a number of miscellaneous business ms. Staff suggests July 26s at 6:0 m. Motion by Jacobson, Seconde Bukkila, to sc e a July Council workshop on July 26, 2011 at 6:00 p.m. Motion carried u imou SCHEDULE JUNE EDA Council is requS52Cto schedule an Economic Developm%tA�uthority (EDA) meeting on June C I T Y 0 F 49— , ,NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato FROM: Commander Brian Podany - Anoka County Sheriff Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: May 16, 2017 INTRODUCTION Commander Brian Podany from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Brian Podany Anoka County Sheriffs Office 1 11 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administn FROM: Lee Brezinka, Finance Manage SUBJECT: 2016 Audit Presentation — Redpath and Company, Ltd. DATE: May 16, 2017 Peggy Moeller, CPA, an Audit Partner with the City's auditing firm, Redpath and Company, Ltd., will be providing a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2016 and the corresponding Management Report. A December 31, 2016 CAFR, the corresponding Management Report, report on internal controls, independent auditor's report, report on legal compliance and a communication with those charged with governance will be handed out prior to the meeting and will be the basis of Ms. Moeller's presentation. DISCUSSION The City is required to have an independent audit conducted annually. The 2016 Audit was conducted throughout the months of January, February, March and April. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with Redpath and Company, Ltd. Ms. Moeller's presentation will touch on the highlights of the City's finances and provide suggestions for improvement on reporting and internal controls. Of significant importance to the Council is that the City received an "unqualified opinion". BUDGETIMPACT No budget impact; the presentation, financial report, corresponding management report, report on internal controls, independent auditor's report, report on legal compliance and a communication with those charged with governance are provided as informational. ACTION REQUESTED The Andover City Council is requested to receive a presentation from Redpath and Company, Ltd. and receive the City of Andover CAFR as of December 31, 2016, the corresponding Management Report, report on internal controls, independent auditor's report, report on legal compliance and a communication with those charged with governance. Respectfully submitted, A -e- -25; Lee Brezinka 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE City Council Members Jim Dickinson, City Administrat Joe Janish, Community Develops Conditional Use Permit Amendment/Revised Planned Unit Development — Andover Clocktower Commons — Classic Construction - Planning May 16, 2017 INTRODUCTION BDT Holdings, LLC, the current owners of the Andover Clocktower Commons are requesting to amend the existing approved Conditional Use Permit to revise the approved Planned Unit Development on Lot 3, Block 1, Andover Clocktower Commons. DISCUSSION Background The original CUP/PUD approval was granted in September of 2003. The PUD, which is located in a SC, Shopping Center District, included five (5) lots consisting of a gas convenience store (Lot 1), fast food restaurant (Lot 2), bank (Lot 3), restaurant (Lot 4) and retail (Lot 5) as shown on the attached plan. The approval also included a landscape plan identifying the common area amenities including a clock tower feature and related landscaping on Lot 4. Cross parking and access agreements were also put in place. There was an amendment made in 2009 related to the direct access to Crosstown Blvd. NW in the form of a'/a intersection, which was approved. An Amendment was made in 2014 related to Lot 3, Block 1, Andover Clocktower Commons to convert the "bank" site to retail trade and service building. Lot 4, Block 1, was also converted from a "restaurant lot in the original PUD for a retail, trade and service building and allowed for a 20 foot encroachment in to the required 30 foot setback from Crosstown Blvd. NW. This encroachment created a 10 -foot setback for the future buildings on Lot 4, Block 1. The significant proposed changes or proposed revisions for tonight are as follows: Changing the PUD from 5 lots to 6 lots. Adjusting the setback on proposed Lot 2, Block 1, PSM Addition and also allowing for a smaller lot width for Lot 2, Block 1, PSM Addition. The applicant has also proposed a garbage enclosure that will be shared for the two proposed lots and will cross over the property lines. Lot 3, Block 1, Andover Clocktower Commons — This lot was originally approved as a bank lot with a 10,000 s.f. building. In 2014 an 11,200 s.f retail, trade, and service building was proposed and approved in place of the bank building. 2. The applicant is seeking to split Lot 3, Block 1 to create two lots for two separate buildings. 1. Proposed Lot 1 Block 1 is 50,557 square feet (approx. 1.16 acres) • The proposed "retail, trade, and service" building is proposed to be approximately 7,000 square feet. 2. Proposed Lot 2 Block 1 is 30,949 square feet (approx. 0.79 acres) The proposed retail building is expected to be a 7,440 retail, trade and service building. The building will encroach 20+/- feet into the required 30 -foot setback from Crosstown Blvd. NW. This lot does not meet the standard requirements of the zoning classification for lot width at the street. The code requires 200 feet and the applicant has shown 163.74. As noted when a planned unit development is created deviations can occur. Staff and Planning Commission are suggesting to allow for the deviation. 3. A Shared garbage enclosure is proposed to be constructed between the two lots. A buyer exists for the proposed Lot 1, Block 1, PSM Addition and Lot 2, Block 1 would remain for future development. Design Standards -Architecture The proposed buildings will be similar in architectural styles and color as the existing buildings. See the attached color elevations. Staff has attached a building elevation that is currently proposed for Lot 1 Block 1 PSM Addition, along with photographs of the area. Commercial Site Plan Review In conjunction with this requested CUP/PUD amendment, the applicant is also proceeding through the Commercial Site Plan Review and approval process. As a part of this process, utility, grading, drainage and erosion control, landscape, and detailed site plans will be reviewed and approved by city staff. 2 PLANNING COMMISSION DISCUSSION Commissioners discussed parking in Clocktower Commons and the cross access easements. Staff noted that the parking easement allows patrons to utilizing businesses to park within the development and parking calculations are determined as part of the Commercial Site Plan process and building permit process. Commissioners discussed when the "features" at the intersection of Crosstown and Hanson would be completed. Staff indicated that while reviewing the development file the "feature" would be constructed as development occurs on that particular lot. ACTION REQUESTED The City Council is asked to review the CUP/PUD amendment request and consider the recommendation of approval by the Planning and Zoning Commission. Attachments Draft Resolution Location Map Color Elevations Photo's of current buildings Plan Set approved in 2003 Resolution 157-03, 064-09, 063-14 Proposed Plan Set Res tfully u miffed, Joe Janish Cc: Tom Roberts BDT Land, LLC 6484 Pinnacle Drive, Eden Prairie, MN 55346 Diane Leverentz Classic Construction 18542 Ulysses Street NE East Bethel, MN 55011 3 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION AMENDING THE APPROVED CONDITIONAL USE PERMIT TO AMEND THE PLANNNED UNIT DEVELOPMENT OF ANDOVER CLOCKTOWER COMMONS, LEGALLY DESCRIBED AS LOT 3, BLOCK 1, ANDOVER CLOCKTOWER COMMONS WHEREAS, BDT Holdings, LLC have requested approval of an amendment to the approved Conditional Use Permit (Resolution No. 157-03) and to the approved planned unit development; and WHEREAS, the Planning and Zoning Commission finds the request meets the criteria of City Code 12-14-6 regulating Conditional Use Permits and City Code 13-3-1 regulating Planned Unit Developments; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said amendment; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the amended CUP and PUD. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and hereby approves the proposed amendment subject to the following conditions: 1. The conditions of the approval of the original CUP/PUD (Resolution No. 157-03) shall remain in effect if not altered or changed with the approval of this amended CUP and revised PUD. 2. The conditions of the approval of all past amendments to the CUP/PUD (Resolution No. 064-09 and Resolution No. R063-14) shall remain in effect if not altered or changed with the approval of this amended CUP and Revised PUD. 3. The Declaration Concerning Easements, Covenants and Restrictions (Doc. #1874731) shall be amended as necessary to incorporate the revisions approved with this amendment. 4. The plan set shall be modified as necessary to achieve commercial site plan approval by the City of Andover and watershed permit approval from the Coon Creek Watershed District. 5. As part of the PUD, proposed Lot 2, Block 1 is acceptable with a 163.74 lot width at the public roadway (Crosstown Blvd.) 6. This amended CUP and revised PUD is contingent upon the approval of the replatting of Lot 3, Block 1 Clocktower Commons. 11 Adopted by the City Council of the City of Andover this May 16, 2017. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Julie Trude, Mayor LOCATION MAP Property N Location t NORTH ELEVATION WEST ELEVATION "• 19tra SOUTH ELEVATION EAST ELEVATION 5 FRONT PERSPECTVE N.T.B. Rosa Architectural Group Inc. 1061SteNi"Sheet SL Paul, Knroada 66119 tel:661-T0&]966 fav: 661-1098166 MOTHER GOOSE ANDOVER MN CLASSIC CONSTRUCTION PH: 763-430-0870 18542 ULYSSES ST. NE EAST BETHEL, MN 1.., NYWfA: )1]05 MiE' MfiL IS )DI) DMMN eY JL LxfLxED D)' COLOR ELEVATIONS AV 4 NOTES r...... ...... ...:w ®et1E PUN NMW C ---------- --""-!"1 p J � F M � ^ l O � r ,... • u C, , n. .x..e. w..on. CITY OF ANDOVER M ti �yV/O JO .p o G9PARgNC 9UNN RTy ^ Aix O '9 '. `5L�'% wNPUF5 AAE sN uA0. Y'r I M1I}„ �� 1 � / REVIOEOPYD.SUBMRTAL I I ir1i1)� i ' • / AVGY9TN.'HATJ I I n Fii`.'_CEIVED ANDOVER 11Aq(TOWERCOMMONS �i .. ,. r•. 'n I4T �: � ANU(J VER. MN i 1 -------�-' Cf �' 0. ANDOVER �� LANDFORM I�uZ.J C2.1 ANDOVER CLOCKTOWER COMMONS " B "�-+- Jnr>:nr. savors+. xerr>os F _ _ 41 ip f' 6 F Q S _k / 5a5�j- ' ••::P LM 3 i j 41 . I / I I / I ®xores 7Eg5TWCr^L6pAL^UESIRRTONr., n., n..«•,•n... a........ v V '( TpiFT.F LEGAL 06CRPTIpN� ENLNWR% eiema---- eW20NING k 56fBAClS rn ...•.n .n.. ..r ....�.... CIN OF ANDOVER ®AREA SU Rx ' ®oexeR RICEIVED . nwArsrm.moA ANDOVER O; ANDOVER a.MOWR.COMMONS AkL WMA LANDFORM U 40 muv ML �u C5.1 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R157-03 A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF LANDFORM, INC. FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP ANDOVER CLOCKTOWER COMMONS A COMMERCIAL DEVELOPMENT TO BE LOCATED AT THE NORTHEAST CORNER OF HANSON AND CROSSTOWN BOULEVARDS LEGALLY DESCRIBED AS LOT 1, BLOCK 2 HAMILTON SQUARE, ANOKA COUNTY, MINNESOTA. WHEREAS, Landform, Inc, has requested a Special Use Permit for a PIanned Unit Development to develop a residential development Andover Clocktower Commons a commercial development pursuant to Ordinance No. 112, An Ordinance regulating Planned Unit Developments on the property legally described above, and; WHEREAS, The Planning Commission finds the request meets the criteria of City Code 12-15-6 regulating Special Use Permits and City Code 13-3-1 regulating Planned Unit Developments, and; WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was no opposition to the request; and; WHEREAS, The Planning and Zoning Commission is recommending to the City Council the approval of the Special Use Permit for the Planned Unit Development as requested, and; WHEREAS, The Council finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding land, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission permitting the following: 1. Special Use Permit for a service station and car wash on Lot 1 subject to the conditions listed in this resolution. 2. Special Use Permit for a drive through for restaurant on Lot 2 subject to the conditions listed in this resolution. ' 3. Special Use Permit for a drive through for drive through for bank on Lot 3 subject to the conditions Iisted in this resolution. 4. Special Use Permit for on sale liquor for restaurant on Lot 4 subject to the conditions listed in this resolution. 5. Planned Unit Development for Andover Clocktower Commons per plans revised August 7, 2003 and stamped received by the City of Andover August 7, 2003 subject to the following: a. The bank/office building may be constructed with a second floor. Any adjustments to the proposed plan shall be reviewed by the Andover Review Committee. b. The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAR 18) was previously dedicated to Anoka County and that no new access to these roadways will be permitted without approval from the Anoka County Highway Department. c. The interior trail and outdoor patio areas shall be designed and constructed to complement the building architecture. Plain concrete or asphalt are not acceptable. d. The Clocktower feature shall provide brick at the corners adjacent to the clock to replace EIFS Color #2. e. The raingarden landscaping must be further detailed and approved by the Andover Review Committee. f. All perimeter shrub beds shall provide a variety of species within each planting bed. One plant species per planting bed is not acceptable. g_ Additional shrub planting beds shall be located in the landscaped corridors along the west and southeast sides of Lot 2. 6. Each of the proposed uses shall be required to complete the commercial site plan review process administered by the Andover Review Committee. 7. A provision of the association documents shall allow the City access to utilities on each of the properties. 8. A provision shall be added to the association documents to establish a repair, maintenance and replacement program and funding for the private drive, parking areas, private utilities and all common areas and other improvements. 9. That the Special Use Permits shall be subject to a sunset clause as defined in City Code 12-15-6. Adopted by the City Council of the City of Andover on this ATTEST Victoria Volk, City Clerk day of 2003. CITY OF AND VER Z2� W -� Michael R. Gamache, Mayor CITY OF ANDOVER © COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R064-09 A RESOLUTION APPROVING AN AMENDMENT TO THE APPROVED PLANNED UNIT DEVELOPMENT OF ANDOVER CLOCKTOWER COMMONS TO ALLOW INTERIM INTERSECTION IMPROVEMENTS THAT PROVIDE AN ACCESS TO CROSSTOWN BOULEVARD NW WHEREAS, BDT Land, LLC has requested approval of an amendment to the approved planned unit development to allow direct access to Crosstown Boulevard NW; and WHEREAS, City Code 13-3-10 requires a public hearing to review changes to the approved development and design; and WHEREAS, pursuant to, published and mailed notice thereof, the. Planning Commission has conducted a public hearing on said amendment; and WHEREAS, as a result of such public hearing, the Planning Commission recommended to the City Council that a % intersection be allowed provided that the roadway improvements conform to Engineering Department review comments; and WHEREAS, to obtain approval of interim intersection improvements to provide access to Crosstown Boulevard the applicant has agreed to construct a permanent intersection improvement of the westbound right -turn lane off Crosstown Boulevard accessing the Andover Clocktower Commons development as described by the feasibility study of City Project File #08-20A at the time Lot 3 or Lot 4 of Block 1 of Andover Clocktower Commons are built upon; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and hereby approves the proposed amendment to allow interim intersection improvements to provide access to Andover Clocktower Commons from Crosstown Boulevard subject to the following: I. Design and construction of the interim intersection improvements shall follow city policy for developer installed improvements and conform to the recommendations of the Engineering Department Memorandum dated August 14, 2009 with the following exceptions: a. For comment #1 Iwhere the City Council agrees to allow bituminous curb; b. For comment 914 where the City Council finds the applicant's professional engineer's proposal for the turn lane length will be followed; and c. For comment #16 where the City Council finds the applicant's professional engineer's storm drainage plan proposal to be acceptable and the final plan will need to be signed by the applicant's professional engineer. 2. The applicant shall be required to complete a development contract in the form adopted by the © City Council, in compliance with the City Code and as acceptable to the City Attorney for the interim intersection improvements approved with this resolution. The applicant shall provide a financial security as determined by City Code 1-7-3 in a form acceptable to the city to guarantee that these improvements will be completed. 3. The applicant shall also be responsible for all permanent westbound right turn lane improvements off Crosstown Boulevard accessing the Andover Clocktower Commons development described in the feasibility study for City Project File #08-20A. These improvements shall be completed in compliance with city design standards and adopted policies by the time a certificate of occupancy is issued for either Lot 3 or Lot 4, Block 1 of Andover Clocktower Commons. The applicant shall provide a financial security as determined by City Code 1-7-3 in a form acceptable to the city to guarantee that these improvements will be completed at the time a building permit is approved for Lot 3 or Lot 4, Block I of Andover Clocktower Commons. Adopted by the City Council of the City of Andover this 18"` day of August, 2009. ATTEST: Vhelale Hamner, Deputy City Clerk H E CITY OF ANDOVER 'chael R. Gamac e, Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R063-14 A RESOLUTION AMENDING THE APPROVED CONDITIONAL USE PERMIT TO AMEND THE PLANNNED UNIT DEVELOPMENT OF ANDOVER CLOCKTOWER COMMONS, LEGALLY DESCRIBED AS LOTS 3-5, BLOCK 1, ANDOVER CLOCKTOWER COMMONS WHEREAS, BDT Land, LLC and BDT Holdings, LLC have requested approval of an amendment to the approved Conditional Use Permit (Resolution No. 157-03) and to the approved planned unit development; and WHEREAS, the Planning and Zoning Commission finds the request meets the criteria of City Code 12-14-6 regulating Conditional Use Permits and City Code 13-3-1 regulating Planned Unit Developments; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said amendment; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the amended CUP and PUD. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and hereby approves the proposed amendment subject to the following conditions: 1. The conditions of the approval of the original CUP/PUD (Resolution No. 157-03 shall remain in effect if not altered or changed with the approval of this amended CUP and revised PUD. 2. The Declaration Concerning Easements, Covenants and Restrictions (Doc. #1874731) shall be amended as necessary to incorporate the revisions approved with this amendment. 3. The plan set shall be modified as necessary to achieve commercial site plan approval by the City of Andover and watershed permit approval from the Coon Creek Watershed District. 4. The City Council supports the implementation of Option B to resolve the ® trail/drainage issue in an amount not to exceed $10,000 and the City is responsible for any upsizing charges. H U ►J Adopted by the City Council of the City of Andover this 2nd day of September, 2014. ATTEST: Michelle Harmer, Deputy City Clerk CITY OF ANDOVER 2 chael R. Ga che, Mayor PRELIMINARY PLAT �of- PSM ADDITION -for- CLASSIC CONSTRUCTION NORTH GRAPHIC SCALE so 0 Is i0 so 120 1 INCH = 90 FRET 0 r � L _ J r --I L L d LEGEND TREE DETAIL DENOTES IRON MONUMENT FOUND AS LABELED --DENOTES ELEVATION DENOTES IRON MONUMENT SET, MARKED RLSµ 41578 --- DENOTES TREE QUANTITY UNLESS OTHERNISE SHOWN. 'Y+ --DENOTES TREE SIZE IN INCHES DENOTES CATCH BASIN `IDENOTES TREE TYPE DENOTES CABLE PEDESTAL DENOTES ELECTRICAL BOX DENOTES HYDRANT DENOTES SANITARY SEWER MANHOLE DENOTES TELEPHONE PEDESTAL DENOTES WATER VALVE DENOTES EXISTING CONTOURS DENOTES EXISTING SANITARY SEWER DENOTES EXISTING STORM SEWER DENOTES EXISTING WATER MAIN DENOTES RESTRICTED ACCESS DEDICATED TO ANOKA COUNTY PER WE RECORDED PLATS OF HAMILTON SQUARE AND ANDOVER CLOCKTOWER COMMONS DENOTES BITUMINOUS SURFACE DENOTES CONCRETE SURFACE DENOTES ADJACENT PARCEL OWNER INFORMATION (PER ANOKA COUNTY TAX INFORMATION) PROPERTY DESCRIPTION Lot 3, Black 1, ANDOVER CLOCKTOWER COMMONS, Anoka Count, Minnesota. NOTES Feld survey was completed by E.G.Rud and Sons. Inc on 3/20/17. Address of the surveyed premises: 15216 Bluebird Street NA Andover, MN 55304. Fee owner is invested in BOT Holdings. LLC, a Minnesota limited liability company. PIN N0, 23-32-24-32-0024 Boundary area of the surva,ad,prem ses: 81.5051 sq. ft. (1.87 acres) – Bearings shown are Anoka County Datum. – Parcel Zoned: SC – Shopping Center – Curb shots are taken at the top and back of curb. – Surveyed premises shown on this survey map is in Flootl Zone X (Areas determined to be outside the 0.2% uol chance floodplain.), according to Flood Insurance Rate Map Number 27003CO306E Community No. 270689 Panel No. 0306 Suffix E by the Federal Emergency Management Agenc,, effective dote December 16, 2015. – Proposed site plan information provided by Rosa Architectural Croup Inc. on 4-28-2017. – This survey was prepared based upon Title Commitment File No. 057394, prepared by C.U. Commercial Title Services, as agents for Old Republic National Title Insurance Company, dated March 28th, 2017. – According to the Declaration of Restrictive Covenants for Hamilton Square per Document No. 1295930.0, the surveyed premises can not be a primary medical clinic. – According to Restrictive Covenant per Document No. 1973561.001, the surveyed premises can not be a restaurant. . – According to the Declaration Concerning Easements, Covenants and Restrictions per Document No. 1874731.0 and amended ed b Document No. are subject Me Y surveyed premises along with Lots I, 2. 4 & 5, Block 1, ANDOVER Cpuroos WEU COMMONS, are subject to and together ng easements for rposs, Egress, Parking and Access purposes: Utility purposes; Drainage purposes: Building Encroachment purposes: Work Purposes; and permanent easement for temporary access for City of Andover. Said easements are undefined In location. I RIOT E R D % pN Oi v Trw�aN � PRWOSED \ •CC ry �_ 1 \. 89.88] SF. (1.18 AG4E5/ its � o / dr- diz, .•��a "a�ajOM1 �• \ �'y` an* �p eN�ga �•�" p X00 •'a`)' w vV °�i°b VICINITY MAPP PART OF SEC. 23, TW. 32, RING. 24 ANOKA COU•ITY. MFVNESOTA M Si / / JJ aP / :,rev •o�vk' 9'z of ]0,949 sF / \ \„ :•s"GS,+we \ / Z z . an lcvEs \ 03 ii } V 91Pol � V • Z , , x- & Op 0 11111111, ANOKA COUNTY BENCHMARK NO. 2031 FST.'In ELEVATION = 898.602 FEET (NAVOBB) Professional Land Surveyors wv2Yr.egrud.cum 6776 Lake Drive NE Suite 110 Lino Lakes, MN 55614 Tel. (651) 361-8200 Fax (651) 361-8701 HI \ �N, " y / ' v D / EMISTING ZONING CURRENT ZONING IS SC –SHOPPING CENTER / P / JJ / I hereby certify that this survey, plan or report w Prepared b under p s prep y me o directs and that Ira my supervision m a duly RegisteredSurveyor under a the laws f theheState of Minnesota. JASO� Date: 5-01-17 License No. 41578 -1— 91.EN I -- ND: 1]Ie1PP ITATE: 96/17/17 CHECK BY: JFR SCANNW ❑ it 1 91/la/n amovM aro, arze PI_ E'u, aEn z 104/21/IIAaa.a Pp - he sNaa bad Sry a5/10/17 pc nm, site wan JEN 6 15/10/17 11 Nunoretl Pmp.PTON t FN N0. DATE OESCPIPNON BY C I T Y ,NDO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Councilmembers CC: Jim Dickinson, City Administrator FROM: Joe Janish, Community Development i for SUBJECT: Preliminary Plat (Replat into two lots) of Lot 3, Block 1, Andover Clocktower Commons; located at the northeast corner of Hanson Boulevard NW and Crosstown Boulevard NW - Planning DATE: May 16, 2017 6 BDT Holdings, LLC, the current owners of the Andover Clocktower Commons are requesting to replat Lot 3, Block 1, Andover Clocktower Commons into two lots. DISCUSSION Background The original CUP/PUD approval was granted in September of 2003. The PUD, which is located in a SC, Shopping Center District, included five (5) lots consisting of a gas convenience store (Lot 1), fast food restaurant (Lot 2), bank (Lot 3), restaurant (Lot 4) and retail (Lot 5) as shown on the attached plan. The approval also included a landscape plan identifying the common area amenities including a clock tower feature and related landscaping on Lot 4. Cross parking and access agreements were also put in place. There was an amendment made in 2009 related to the direct access to Crosstown Blvd. NW in the form of a'/4 intersection, which was approved. An Amendment was made in 2014 related to Lot 3, Block 1, Andover Clocktower Commons to convert the "bank" site to retail trade and service building. Lot 4, Block 1, was also converted from a "restaurant lot in the original PUD for a retail, trade and service building and allowed for a 20 foot encroachment in to the required 30 foot setback from Crosstown Blvd. NW. This encroachment created a 10 -foot setback for the future buildings on Lot 4, Block 1. Conformance with Local and regional Plans and Ordinances The property is proposed to be replatted and create two lots. Staff does not expect major impacts to the local and regional plans and ordinances due to the splitting of the existing lots. Access The property would not add additional direct access onto a city or county roadway. The traffic movements would be internal on private roadways and is consistent with the past proposals. Anoka County Highway Department The ACHD did not provide comments on the plat due to the proposal not fronting a county roadway. Lots The two lots proposed to be consistent with the Planned Unit Development site plan. Commercial Site Plan Review Each building constructed within the development will be subject to the Commercial Site Plan Review and approval process. As a part of this process, utility, grading, drainage and erosion control, landscape, and detailed site plans will be reviewed and approved by city staff. PLANNING COMMISSION DISCUSSION Commissioners mentioned the interior circulation of traffic and pedestrians within Clocktower commons, due to kids cutting through parking lots. ACTION REQUESTED The City Council is asked to review the Preliminary Plat request and consider the recommendation of approval by the Planning and Zoning Commission which was recommended in a 5 to 0 vote (2 members absent). Attachments Resolution Location Map Engineering Memo Dated April 19, 2017 Plat approved in 2003 Proposed Plat Re ect ly b itt , Joe Janish Cc: Tom Roberts, BDT Land, LLC 6484 Pinnacle Drive, Eden Prairie, MN 55346 Diane Leverentz, Classic Construction 18542 Ulysses Street NE East Bethel, MN 55011 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA A RESOLUTION AMENDING THE PRELIMINARY PLAT OF "PSM ADDITION" BY CLASSIC CONSTRUCTION LOCATED IN SECTION 23, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS LOT 3, BLOCK 1 CLOCKTOWER COMMONS, ANOKA COUNTY, MINNESOTA WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat for two commercial lots for "PSM ADDITION", subject to the following conditions: 1. The Grading Drainage and Erosion Control Plan shall be revised as necessary to obtain approval from the Andover Review Committee and the Coon Creek Watershed Management Organization. 2. The Developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, and MPCA 3. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 4. All storm sewer and drainage areas on the site are considered private and will be maintained by the property owners at their expense. 5. If necessary, the developer shall revise association documents, and record cross access easements for proposed shared garbage facility. 6. Approval of the PUD amendment by City Council RXXX-17. Adopted by the City Council of the City of Andover this May 16, 2017. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Julie Trude, Mayor LOCATION MAP Property N Location t El C I T Y o f Engineering Memo ND OVE] April 19, 2017 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINt. FAX (763) 755-8923 • WWW.ANDOVERMN.GOV MEMMMMOOM TO: Stephanie Hanson, City Planner FROM: David Berkowitz, Director of Public Works/City Engineer Jason Law, Assistant City Engineer DATE: April 19, 2017 REFERENCE: Preliminary Plat/Review #1/Mother Goose Daycare (PSM Addition to Clocktower Commons) The following comments are in regards to Review #1 of the Preliminary Plat: 1. It will be required to construct a minimum 24' wide drive aisle with bituminous curb on the "temporary side" to allow for two way traffic on the southwest and southeast lot lines. This would require either adjusting the lot lines to accommodate the 24' wide drive aisles, OR, have an agreement with the property owner where the improvements could be made on Lot 2, Block 1. Either option is acceptable. 2. Detailed review in regards to the site layout, hydrology, utility improvements, etc. will be completed as a part of the Commercial Site Plan review. 3. Additional comments pending further review. Note: It is a requirement that the Developer respond to each of these items in writing et digital copy from City and type responses below original comment) when re -submitting the revised plans to the City. If you have any questions, feel free to contact Jason Law, Assistant City Engineer at (763) 767-5130 or David Berkowitz, Director of Public Works/City Engineer at (763)767-5133. 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Rqa, Imd Smveym. 1 z I MPubW, uey, i- NICNDLE MV8ED0R9W hfJ' Cbmmie� m Expnm Jemmy 31, 200 INN1Y PubIL MbJtmM Henlrepm COYrdy My Ssms FxpOe¢Jm.BL7808 CTIV OP APDOVP.R Weiwe thu;Po thedy.oneil 2003. ,M®rda day rccped.vld glprarrd Wis pW dANOOVFR CLOGCTOWIR COhB.fONS aeregWu meaine hdd lMe r Imc teen be, 2003. City Or ft tW wde 30m , is ad rscaomn! m ftut fde Cn®iasiawommse eponmim .Rimm as Fh86wry Fieimxr barn bsm rmivd by the Gry m tle Pn bM 30 do pen. Iles depend withmt mxip d each wmmm6 eM r:.cwmmduims. u povidedby h9vmda Surma, Swim SOS.O3, Subdivieim 2. By COUNTY SfIRVRYOR Thu PW barb. chs4ed and epP^.^d Pole l8T~dryd �VEMBlf. 200. Wry D. NO, An."County Su ANDOVER CLOCKTORER COALTAN-AL.,Y 125 125 Approved Plat FA911ffi] RDOIc 66 Paye- zI 19o111730 1. T (1 r,1 OFFICE OF COUNTY RECORDER - :TATE OF MINNESOTA, COUNTY OF AROMA _ I mOmy certiry 5'a! ft within IrW:r Chd Br, matg w1asQflled In xnls u3im fa're.a m N8r22'45'E SaVott.4-If Nhr29'45 4 54��21- v\ on grew, A150 A.D, ZQP3 96.00 60.09 33.4E WB9E 'c % ^. _ �2(Lj�e'dmk easd]ulyIremrdm 66.05 A'a Nor rAvcENr � � o-6Ts^o1 ,- % O o -a b Qz 79L_ otg��, 36,0 By MlC Q ,Z �i b, 8t JPO/• � \ Oil E X85+•. a; Jl 066600 w9RJ•45'W 179.94 r ss ne se �>y,0'4011e e E. a 36'67 BLOCK 1 / DA60. 01 CP 4 / / 569ZJ'45'W 151.05 J NORTH 0 so IZH / SCALE IN FEET / D FOR THE PURPOSES OF THIS PLAT THE WEST UNE OF LOT 1. BLOCK 2, HAMILTON N SQUARE IS ASSUMED TO BEAR NOO-32'15-W. / / DENOTES IRON MONUMENT FOUND 0 DENOTES 1/2 INCH IRON PIPE SET 9 ` MARKED RLS 10945 dm k%. try / DRAINAGE AND UTILITY EASEMENTS ARE SHOWN AS THUS: —e— DENOTES RESTRICTED ACCESS DEDICATED 5 ?// (NOT TO SCALE) TO THE COUNTY OF ANORA 7. / ?,5951 g,1 eu / _iT___- Ds6 / D / / BEING 10 FEET IN WIDTH AND ADJOINING / RIGHT OF WAY LINES UNl£55 OTHERWISE / SEDM ON THIS PLAT LANDFORM 111 NN EAPnL ISP110fN1% 01 PRELIMINARY PLAT -of- PSM ADDITION -for- CLASSIC CONSTRUCTION NORTH GRAPHIC SCALE ]0 0 Is 30 so 120 I INCH = 90 FEET LEGEND TREE DETAIL DEN075 IRON MONUMENT FOUND AS LABELED %'DENOTES ELEVATION DENOTES IRON MONUMENT SET, MARKED RLS# 41578 n1,e DENOTES TREE 0 ANTITY UNLESS OTHERWISE SHOWN, its'.+ DENOTES TREE SIZE IN INCHES DENOTES CATCH BASIN _DENOTES TREE TYPE DENOTES CABLE PEDESTAL OENOTES ELECTRICAL BOX DENOTES HYDRANT DENOTES SANITARY SEWER MANHOLE DENOTES TELEPHONE PEDESTAL SO DENOTES WATER VALVE DENOTES EXISTING CONTOURS \ DENOTES EXISTING SANITARY SEWER DENOTES EXISTING STORM SEWER DENOTES EXISTING WATER MAIN DENOTES RESTRICTED ACCESS DEDICATED TO ANOKA COUNTY PER THE RECORDED PLATS OF HAMILTON SQUARE AND ANDOVER CLOCKTOWER COMMONS L _ _ DENOTES OITUMINOUS SURFACE DENOTES CONCRETE SURFACE L' a`•ss— DENOTES ADJACENT PARCEL OWNER INFORMATION (PER ANOKA COUNTY TAX INFORMATION) PROPERTY DESCRIPTION Lot 3, Block 1, ANDOVER CLOCKTOWER COMMONS, Anoka County, Minnesota. NOTES — Field survey was completed by E.G. Rud and Sons, Inc. on 3/20/17. — Address of the surveyed premises: 15216 Bluebird Street N.W. Andover, MN 55304. — Fee owner is invested in BUT Holdings, LLC, a Minnesota limited liability company. PIN N0. 23-32-24-32-0024 — Boundary area of the surveyed premises: 81,5053 sq. ft. (1.87 acres) — Bearings shown are Anoka County Opium. — Parcel Zoned: SC — Shopping Center — Curb shots are taken at the top and back of curb. — Surveyed premises shown on this survey map is in Flood Zone X (Areas determined to be outside the 0.2% annual chance Ooadplain.), according to Flood Insurance Rate Map Number 27003CO306E Community Ne. 270689 Panel No. 0306 Suffix E by the Federal Emergency Management Agency, effective data December 16, 2015. — Proposed site plan information provided by Rosa Architectural Group Inc. on 4-28-2017. — This survey was prepared based upon Title Commitment File No. 057394, prepared by C.U. Commercial Title Services a agents for Old Re ublic National Title Insurance a9 P Company. dated March Document 2017. surveying re the Declaration of Restrictive medical Covenants for Hamilton Square per Document No. 1295930.0, lM1e surveyed premises can not en a primary medical clinic. — According to Restrictive Covenant per Document No. 1973561.001. g p Me surveyed premises can not be a restaurant. — 18747According.to the Declaration Concerning Easements, Covenants and Restrictions per Document No. 1874731.0 and amended by Document No. are subject the surveyed premises along with Lots L 2, 4 A 5, Black 1. ANDOVER CLOCKTOWER COMMONS, are subject la and together with notement, me for Ingess, Egress. Parking and Access purposes; Utility purposes; Drainage proposes; Building Encroachment purposes; Work purposes: and permanent easement for temporary access for City of Andover. Said easements are undefined in location. E. G. Ron a SONS, INC. Professional Land Surveyors W'ww.egrutl.cpm 6776 Lake Drive NE Suite 110 Lino Lakes, MN 55614 Tel. (651) 361.8200 Fax (651) 361-8701 Its / W�q eb4'9� ANOKA COUNTY BENCHMARK NO. 2031 ELEVATON = 898.602 FEET (NAVER38) VICINITY MAP PART OF SEC. 23, TWP. 32, RING. 24 ��OS\vw �s 5QW7 IF (1.16 ACRI Is q" 1 ]0.918 IF. / Q S< / / `ys / ANOKA COLIN", MINNESOTA NO SCALE) 2B (0.N AMES) !• 9o$ ........... 'va / I/ v p � EMISTING ZONING CURRENT ZONING IS SC — SHOPPING CENTER / '& i / \ / / •`• 0V •O ore' 9`W 1 I " \ P � ' oe 140 � j W I hereby certify that this survey, plan mr report was prepareby me or under y direct supernsion and that I am a duly Registered Land Surveyor under the lows of lha State of Minnesota. JASON�,EgD Data; 5-10-17 License No. 41578 ORANN 9Y:,FN .p8 N0: 5161PP OAl :a4/1]/17 CXEd( RY:.FR SCM'NEO ❑ 1 04/19/17Removed prop 9le plan lapin JEN Y 05/01/1] Ravbed per new Sita Plan J. 05/10/17Renoved Pimp. Easement FN NO. OAIE OESCflIPPQ4 9T I( e SO 6Ile ��OS\vw �s 5QW7 IF (1.16 ACRI Is q" 1 ]0.918 IF. / Q S< / / `ys / ANOKA COLIN", MINNESOTA NO SCALE) 2B (0.N AMES) !• 9o$ ........... 'va / I/ v p � EMISTING ZONING CURRENT ZONING IS SC — SHOPPING CENTER / '& i / \ / / •`• 0V •O ore' 9`W 1 I " \ P � ' oe 140 � j W I hereby certify that this survey, plan mr report was prepareby me or under y direct supernsion and that I am a duly Registered Land Surveyor under the lows of lha State of Minnesota. JASON�,EgD Data; 5-10-17 License No. 41578 ORANN 9Y:,FN .p8 N0: 5161PP OAl :a4/1]/17 CXEd( RY:.FR SCM'NEO ❑ 1 04/19/17Removed prop 9le plan lapin JEN Y 05/01/1] Ravbed per new Sita Plan J. 05/10/17Renoved Pimp. Easement FN NO. OAIE OESCflIPPQ4 9T 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule June EDA meeting DATE: May 16, 2017 INTRODUCTION b. The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the June 6, 2017 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Review Development Activity 3. Review/Discuss EDA Projects 4. Redevelopment Updates 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the June 6, 2017 City Council meeting. submitted, C I T OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report May 16, 2017 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Legislative Updates 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for May 16, 2017 City Council Meeting DATE: May 16, 2017 The City Council is requested to receive the following supplemental information. Consent Items Add -On Item #1 la. Approve Used Vehicles Sales Business License/16191 Round Lake Blvd. NW (Supplemental) - Administration Add -On Item #1 lb. Approve Equine Permit Request (Yard Requirements) at 5110 —163`d Lane NW (Supplemental) -Administration Discussion Items ;riff s Office Monthly Report (Supplemental) — Sheriff 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administn FROM: Michelle Hartner, Deputy City SUBJECT: Approve Used Vehicle Sales Business License/16191 Round Lake Boulevard DATE: May 16, 2017 INTRODUCTION Lahoucine Boujnikh, owner of B's Auto Sales LLC has applied for a Used Vehicle Sales Business License. DISCUSSION The applicant will be a tenant at the subject property and will operate a used vehicle sales business. The appropriate application fee has been paid. There is one other tenant at this location. ACTION REQUIRED The City Council is requested to approve the above license for the period May 17, 2017 through December 31, 2017. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: License application 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of Current Photo Identification • Copy of State Dealers License • Workers Compensation Form • Completed Minnesota Vehicle Dealer License Commercial Location Checklist • Property Lease Verification Person Applying For License: First Name Lt 4 Uu Middle Name Home Address Last Name 13C9 is v Home Phone _ 'Business Phone eQ1 Fax Date of Bird Drivers License No. Property Owner Information: First Name Middle Name SRVf-(6i Last Name Home Address Home Phone ,_ , ,Bu ' es hone ' O6'1 Fax yaa—O F77 wner Signature of Property ODate If there are multiple property owners attach complete information for each owner. Business Information: Business Name 0 S d L, 4 o S"4 I P S' I_ I Business Address I� / 61 I a e-� L, i'1 �� rx . �CF P/ ✓,4 5,-j i �e 4, - 0 f r' (-e, Le Minnesota Business ID No. U ' V � (7 State of Minnesota Dealership License No. I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31St of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand that a background check will be conducted as a part of the application process. ignature of Applicant Date 2 ............................................. _ TEMPORARYDEALER LICENSE CERTIFICATE Dealer #: DT39218 Type: USED Expires: 8/9/2017 -- Owners/ LAHOUCINE BOUJNIKH. Officers NO EMPLOYEES B'S AUTO SALES LLC ra. 16191 ROUND LAKE BLVD STE A OFFICE C "rt ANDOVER, MN 55304 Invalid rvitkout state seat Makes: Bond Co: WESTERN SURETY CO Bond number: 63178786 Term: CONTIN Liability Co: RISK PLACEMENT SVCS INS Policy number: GWF0011221 EQUAL OPPORTUNITY EMPLOYER MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES ��'—'�'J 445 Minnesota street, Suite 186 Saint Paul, MN 55101-5186 Phone: (651) 201-7800 Fax: (651) 297-1480 `JVeb: dvs.dps.mn.gov Email: DVS. DealerQuestion@c state.mn.us - —OFF-ICEUSEONLY -- � DEALER NUMBER: DATE RECEIVED:__. i COUNTY:.--___,.. AREA: INITIALS: Certification. _. Certification of Compliance with (Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting raise information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. insurance Information Name cf Insurance Company (not Agent) Policy Number: Dates of Coverage: [EI I E I / ED to m / C-, l / M Exemption I am not required to have workers' compensation liability coverage because (please check one): Ifit I have no employees F I am self-insured (attach permit to self insure) C— I have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I certify that the information provided above is accurate and complete. I understand that if I have employees (who are not a spouse, parent, or child). valid workers' compensation policy will be kept in effect at all times as required by few. Dealership dame: ST�GI4Q Street L �'. _ _ D _._ /�. city Yy (�19� ---- State �& Zip �J Phone 12���' Print name of signer: PS2420-0& (05:15) Date i ,. �-/- «� MINNESOTA DEPARTMENT OF PUBLIC SAFETY OFFICE USE ONLY ` DRIVER AND VEHICLE SERVICES DEALER NUMBER_ 445 Minnesota Street, Suite 186 DATE USE Saint Paul, MN 55101-5186 COUNTY: Phone: (651) 201-7800 Fax: (651) 297-1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion@state.mn.us AREA: Minnesota Vehicle Dealer License — Commercial Location Checklist This checklist describes (check one): F�LPrlmary Location E] Additional Location (Attach a separate checklist for each location) Dealer Name: &1-10 5 ales GLC Dealer Number: Street: l tpl-�i �E ii ISE_. SIJ, L 4. ,4 - A(- l r,o e City: 8f)��y State:,/ Zip Code: S(3D t/ County:AAL- Commercial Building Requirement: New, Used, Salvage Pool, and Auctioneer Dealers must have a Commercial Building, which means a permanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise complies with local sanitation codes, is adapted to commercial use, and conforms to local government zoning requirements. (Minnesota Statutes, section 168.27 subdivision 1). Commercial Office Space Requirement: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, which means a space occupying all or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision 1). Instructions • Check the type of dealer's license that applies. • Answer T (True) OTE (False) to each statement that applies to the license type you checked. • Dealership owner or officer must sign on reverse side of form. Check the license type that applies to you: ❑ NEW Pg USED ❑ SALVAGE POOLE] ADDITIONAL LOCATION 0 DSB T jF ❑ DISPLAY LOT - respond to statements 2, 7 & 8 only 1 .,r The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. 2 The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership has a separate and identifiable entrance that leads to the outdoors (See definition of commercial building 3 above). May include a strip malt or commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable (Commercial office space within a commercial building does not meet the statutory license 4, The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. 5 The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use of the dealership. 6. The dealership location has an address that is separate from any other address in the building. 7 T Thedealershiphas a display area, either indoors or outdoors, large enough to display at least 5 vehicles. This display area is l designated for the exclusive use of the dealership and is distinguished from any other business' inventery. The dealership has a sign outside of the commercial building, in a public area that identifies the dealership. • The sign must be in letters that contrast sharply in color with the sign background. • if the sign is on a commercial building or a display area, it must be readily legible during daylight hours from the 8• nearest road or street. If the dealer's display area is not adjacent to the dealer's commercial building, the sign at the display area must also indicate where the commercial building is located. 9. The dealership's normal business hours are conspicuously posted and readily viewable by the public. 10. t' Personnel or automatic telephone answering service is available during normal business hours. 11. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421) (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, i 12. I not more than ten miles distance from the pdhcfpat;plaee of business. PS2410-19(09/15) -over- Commercial Location Checklist Check the license type that applies to you: []WHOLESALE LICENSE ❑ LESSOR ❑ BROKER Tim AUCTIONEER TIP © LIMITED USED VEHICLE LICENSE TIC This place of business meets all standards outlined above. I understand that any incorrect statement constitutes materl"isrepresentation and as a result, the dealer license is subject to withdrawal. Date S C9 I / 7 (Signature of Owner/Officer) z:- r-' MINNESOTA DEPARTMENT OF PUBLIC SAFETY .. ' . DRIVER ,?ND VEHICLE SERVICES `\ 445 Minnesota Street, Suite 186 Saint Paul, MN 55101-5185 Phone: (651) 201.7304 l=ax: (651) 297-1480 Web: dvs.dps.mn.gov Email: DVS.DealerOuestion@state.mn.us USE ONLY DEALER NUMBER:._-.— __ DATE RECOVED:_...._ ...._—. INITIALS: --- Verification of Pro e,t ��ase According to Minnesota Statue 168.27, Subd.10 - Place of Business, all licensees under this section (New, Used, Lessor, Wholesaler, Auction, Used Limited, DSB) shall have an established place of business, which shall include owned or a minimum lease term of one year by the licensee. Note: if own's'd - proof of Property Owrnerslaip is required. Example: property Faze Statement. / Name of Dealership: a ._�_a_LS `LG ----- State of Minnesota County of: being first duly sworn, depose and say {Owner o4 Property) � that I am the owner of the property located at _2-y.l�..lL.� - =� t`-�J '--duff` AA d F�fde {Street Addr( 5W ........� (City) o , and certify that I have leased the above property to ----� 53_ (State and Zip Code) �J/ Name of the LessealDeater 0wner�/� from ......_.__i...'/rl--/--�, a� / _ _ t0 _ __- J//—C�_�/ (Effective Date) I enninatton Date) -- e � _..... _.._..__....._... _..____.. _-..—�.—.._...—___....., Date Sly iature o Prapedy Owner PS2407-09 (0711 b) Subscribed and sworn to before me this ' • - day of 20 (,t NOTARY PUBLIC � ;i� � i✓.i COUNTY: MY COMISSION EXPIRES: -L—31-L-2-L_r%j� E Notary Public Minnesotaion Ex 'res Janoat 31.2018 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Equine Permit Request (Yard Requirements) at 5110 163'd Lane NW DATE: May 16, 2017 INTRODUCTION Jill Ahert is requesting to have two (2) horses within the side yard of her property located at 5110 163`d Lane NW. DISCUSSION The property is zoned R-1, Single Family Rural and is 2.79 acres in size. Andover City Code: 5-1B-7: SITE AND STRUCTURE REQUMMENTS: C. Use In Yards: No equines shall be maintained, except in the rear yard, for parcels of land three (3) acres or less, without review by the Equestrian Council and approval by the City Council. Past practice of the Equestrian Council has been to forward these items to the City Council. In the absence of the Equestrian Council, Administration has reviewed the site and discussed the request with the property owner. The applicant has also provided letters from the two closest neighbors: 5115 163`d Lane NW 16356 Yakima ST EQUESTRIAN COUNCIL RECOMMENDATION City Administration has reviewed and recommended to the City Council approval of the permit to allow horses to be maintained in the side yard. ACTION REQUESTED The City Council is asked to review and approve the Equine Permit for Jill Ahert to maintain horses in the side yard on the property located at 5110 163`d Lane NW. Attachments Location Equine Permit Sketch Neighboring Property Letters submitted, Jim -WO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.CI,ANDOVER.MN.US APPLICATION FOR EQUINE PERMIT RECEIVED (Parcels of land less than five (5) acres) MAY 1-02017 /� I_ CITY OF ANDOVER Applicant Name: (� j �� /"I Y 1 � Phone Number: &17-- t+83 -7-36Z Date: 3I22/?iD! % CUri( `'� ur�d•a�&— � ) 5110 /,7017 Address (where equines will be maintained): 5110 IID 3rd. f.Ud (e. N' W hdovui MN .5531)+ Property Owner's Address (if different from above): tJ / n Number of Equines: Z Number of Acres where equines will be maintained: ApprD g t- 5C aut6 OT IM wt!5 Location and Size of Corral: 555 f uk bve.5t d f r.11 UXI 'C Q��"t'�Q fl Y)Ybk LE�Q rid type/Materials ofFenc ng � 111'(.I'1 Wood po6 6 Lu i E- I t ��' IFe,)G S5 fn* r �' 4.5 R higk in did& and rearurd h X52 �e ncina Please attach legal description of p?'operty where equines Will be maintained. .1 Notes: Equine Permit Page 2 Please attach Sketch Drawing showing the following: Location of all buildings on subject property. 2. Location of well. 3. Fenced in horse pasture area. 4. Location and distance from subject property of all adjacent property's buildings. 5. Area on subject property where manure will be stored. Notes: Comments by Equestrian Council: Reviewed by: Equestrian Council Approved by: Equestrian Council Chairperson r j O MhAIMUM -DLUhc vi- u ruiU" [',' APR1 5 2013 CIiYOFANDOVER � i? DE STAIaCINED 1 � c gvas— y IFOR N. f,. i-. at �. A� d DETAN- 1, 8�a�_ pp- V ELL 5 X, ��TAII J DRAINAGE U nUTY EASEMENT \ 7 100 yf HW- — 861.4 ° 266.41 Sa9•48'WE — AOA 1G CQO°AQ'6Zr-C May 15, 2017 To: Members of the Equestrian Council and City Council City of Andover, MN Re: Jill Ahart's Equine Permit Application 5110163rd Lane NW, Andover, MN 55304 In your review of Jill Ahart's Equine Permit Application to maintain equine on her parcel of land, which is less than three (3) acres, we have no objection to her maintaining her equine outside of her rear yard as referenced in Chapter 1, Animal Control, Article B. Equines, Section 5-16-7, Letter C, so long as it does not encroach on our property. Sincerely, ��//JJ The Orrs 16356 Yakima Street NW Andover, MN 55304 04j— e rrl d r✓ May 15, 2017 To: Members of the Equestrian Council and City Council City of Andover, MN Re: Jill Ahart's Equine Permit Application 5110163`" Lane NW, Andover, MN 55304 In your review of Jill Ahart's Equine Permit Application to maintain equine on her parcel of land, which is less than three (3) acres, we have no objection to her maintaining her equine outside of her rear yard as referenced in Chapter 1, Animal Control, Article B. Equines, Section 5-18-7, Letter C. Sincerely, The Rices 5115 163rd Lane NW Andover, MN 55304 Hoot K— �x -7(o3 • & ft--3S5-V CITY OF ANDOVER (9 APRIL 2017 DUI OFFENSES: DAY OF 1ITEM Ap7d 17 March 17 `YTD} 2017 YTD;2016 Monday Tuesday Wednesday Thursday Friday Saturday Y1 Calls For Service 1,203 1,157 4,593 4,328 Burglaries 2 3 7 6 Thefts 36 28 145 101 Crim Sex Conduct 1 0 5 7 Assault 5 0 10 12 Drugs 9 7 36 34 - Citations 21:46 4 0 6 14 - Arrests 4 7 28 20 Damage to Property 4 4 22 20 Harass Comm 3 2 8 12 Felony Arrests 8 4 21 20 Gross Misd Arrests 2 4 7 2 Misd Arrests 21 20 86 79 DUI Arrests 8 3 26 17 Domestic Arrests 3 4 11 9 Warrant Arrests 9 7 35 35 Traffic Arrests 122 153 488 700 DUI OFFENSES: DAY OF I Sunday Monday Tuesday Wednesday Thursday Friday Saturday Y1 TIME: 00:32 00:38 05:31 01:59 20:43 03:08 20:32 21:46 CITY OF ANDOVER — COMMUNITY SERVICE OFFICERS APRIL 2017 * Increase o/Extra Patrol due toseasonal patrolling ofAndover City Parks. Mart i Calls For Service 105 75 366 344 Accident Assist 12 7 51 36 Vehicle Lock Out 15 16 64 46 Extra Patrol 439* 168 756 641 Animal Complaints 24 11 62 76 Traffic Assist 6 5 18 13 Aids: Agency 47 57 182 163 Aids: Public 26 20 95 117 Ordinance Violations 8 9 29 23 ji * Increase o/Extra Patrol due toseasonal patrolling ofAndover City Parks.