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Home My WebLink AboutACCAC - May 8, 2017ANDOVER#t C0m)vtNi� Cenfeo Andover YMCA Community Center Advisory Commission Meeting Monday, May 8, 2017 6:00 pm Andover YMCA Community Center Meeting Room B Call to Order 1. Agenda Approval 2. Approval of Minutes — April 10, 2017 Consent Items Discussion Items 3. City Council Workshop Presentation 4. Prioritization Guidelines Updates 5. AHYHA 6. YMCA 7. ACC Commission Input Adjournment 15200 Hanson Blvd. NW • Andover,. MN 55304 Ph: 763-755-3238 • Fx: 763-755-2129 Website: www.andovermn.gov/acc • E-mail: accinfo@andovermn.gov Year In Review 2016 Andover YMCA Community Center Agenda LIServing Our Community LIFinancial Review LIOur Future: Programs Partnerships Opportunities $1,550,000 $1,450,000 $1,350,000 $1,250,000 $1,150,000 $1,050,000 $950,000 $850,000 $750,000 Budget Review $2005000.00 $190N0.00 $18000.00 $1705000.00 $160,000.00 $150,000.00 $1405000.00 $1305000.00 $1209000.00 $1109000.00 $1005000.00 Field Nouse 2012 2013 2014 2015 2016 2017 Unaudited Proforma ■ Budget ■ Actual 2012 2013 1 2014 2015 2016 2017 Hourly Rate $46 $46 $48 $48 $50 $50 N Metro Means $40 $40 $41 $41 $43 $44 Pro -Forma $41 $42 $43 $45 $46 $47 $430,000.00 $420,000.00 $4109000.00 $400,000.00 $390,000.00 $3809000.00 $370,000.00 $360,000.00 $3509000.00 $3409000.00 $330,000.00 Ice Arena 2012 2013 2014 2015 2016 Unaudited Proforma ■ Budget ■ Actual 2017 2012 2013 1 2014 1 2015 1 2016 2017 1 Iourly Rate $185 $190 $192 $195 $198 $203 N Metro Means $178 $180 $186 $189 $192 $193 Pro -Forma $41 $42 $43 $45 $46 $47 2017 200000 150000 100000 50000 0 -50000 -100000 -150000 -200000 -250000 -300000 Fund Balance Programs & Partnerships Andover YMCA • Forever Well Program ■ YMCA Certification Programs - 233 • Safety Series Camp Anoka County Sheriff - 125 • YMCA Volunteers Service Hours - 4,439 ■ YMCA Intervention Programs ■ Swim Lessons Participants - 1,936 ■ 2013-2016 Annual Giving Program - $1,012,349 ■ Membership & Program Assistance - $278,111 Andover Community Center • Andover Youth Athletic Associations ■ Anoka Hennepin School District • Non -Profit Community Groups • Scholarships/Community Donations/Meeting Rooms ■ Tot Time Open Gym Program - 400 ■ Youth Indoor Soccer Program - 200 ■ Andover Skate School Programs • Pickleball/Sports Activities ■ Andover Family Fun Fest ■ Library On the Go ■ Community Events ■ Morning Walking Club ■ Community Members ■ After School Student Gym & Youth Center - 400 opportunities R Z, '0. h LOUCKS Our Future 154TH AVE Feb og,MI6 _-I- (,nor�r CITY CAMPUS MASTER PLAN vDpvE4 M1'xl MASTER PLAN Andover YMCA Community Center �E0.HOSMIpg Year In Review 2016 / f� ,4k assoo�' RIK com•mu•ni•ty center "nil" ANORA COUNTY LIBRARY a place where people from a particular community can meet for social, educational, or recreational activities. r1 ■ I ' NovaCare RfiNABI/./la I!',\ Fom�ly Fon Fesi !' I RIK com•mu•ni•ty center "nil" ANORA COUNTY LIBRARY a place where people from a particular community can meet for social, educational, or recreational activities. 9�ND OVER Ca>n>n>r»>� Cey>te� Andover Community Center Prioritization of Use for Facilities Due to the large number of organizations that request to use the Community Center facilities, it is necessary to establish a set of factors to be used in determining the allocation of facilities in order to best meet community needs. Process for Requesting Facility Reservations The Andover Community Center Facility Manager will establish a priority use deadline each season for requesting facility use based on the priority questions listed below. Applications for facility reservations received after that date will be processed on a first come, first serve basis. The following questions will be considered when allocating multi-purpose rooms, the field house, and the ice arena for applications received by the priority use deadline. This list is not exhaustive and other factors may be considered as deemed necessary by the facility manager and advisory commission. • Is the event sponsored by the City? • Does the requesting group have a positive history in renting Andover Community Center facilities (particularly regarding timely payment of fees and lack of damage to facilities and equipment)? • Is the requesting group a non-profit 501@(3) organization? • is the event a community -wide public service or activity? • Is the event sponsored by a school located in Andover or whose boundaries include Andover residents? • Is the event sponsored by other governmental units serving Andover residents? • Does the requesting group serve Andover residents and how many of its members are Andover residents? • Is membership in the requesting group open to all Andover residents? • Does the requesting group have by-laws that ensure democratic procedures to gather input from resident members and that provide grievance procedure for members? • How many hours are being purchased for the year? • Is this a long-term agreement? Requirement -Requesting group must produce a certificate of insurance naming the City of Andover as an additional insured. Appeals Process If any user group is unsatisfied with their scheduled hours they may elect to appeal their schedule at the next scheduled ACC Advisory Commission Meeting. Once both sides are heard, any changes to the schedule will be made promptly. Ice Arena/Field House Priority of Use - Types of Use An efficient balance of prime -time hours shall be allocated between skating lessons, figure skating, public skating and hockey in the ice arena, and between basketball, volleyball, soccer, and open gym times in the field house. Prime time hours are determined by the facilities manager and are available by contacting the Community Center. The following projected percentages are established as a non-binding guide for balancing prime time use of the ice arena and field house in any calendar year: Ice Arena Activit %Time Youth Hockey 50% High School Sports 25% Public Skate 10% Skating Lessons 10% Other Use 5% Field House Activit % Time Youth Sports 50% High School Sports 25% Open Gym 10% Community Ed 10% Other Use 5% 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763-767-5100 • Fx: 763-755-2129 Website: www.ci.andover.mn.us • E-mail: accinfo@ci.andover.mn.us Andover YMCA Community Center /� Advisory Commission l Status Report May 1, 2017 Upcoming Programming/Events/Revenue Update Field house o April 2 — AHYHA Skate Banquet o April 3 — 10 — Just Between Friends Consignment Sales Event o April 22 — Carousel Craft Show o May 5 — Boy Scout Troop 233 — Swim/Gym/Skate Event o May 6-7 — 3`d Annual Andover Pickleball Tournament o May 20 — MN Credit Union/Girl Scouts River Valleys Council o May 26 — PACT Senior Class Party Overnight Lock -In Event o June 12 —YMCA Summer Power Begins Ice Arena o April 11— Intro to Ice Program Begins (3 weeks) — Tuesday mornings o May 8 — Into to Ice Program Session Begins o May 19-21—MN Wilderness American Tier II junior ice hockey team tryouts o May 25 — 28 — Minot Minotauros American Tier II junior ice hockey team tryouts o June 8 — Learn to Skate Spring Program Starts (6 sessions) o June 16 —17 Iron Rangers Hockey Tryout NA III • Miscellaneous —Future Items of Interest/Workina On o Misc. Lock -In and Field Trip Requests Fall/Winter Programming (September 2016 — April/May 2017) - Ongoing • Indoor Walking Club - Monday — Friday — 5:30 am — 9:00 am — Summer hours begin June 12'h (5 am — 7 am). • Pickle Ball — Offered Weekdays, Weeknights and Weekends. Revised Summer hours to begin in June. • After School Free Student Open Gym - Monday— Friday 2:30 —4:45 pm • After School Youth Center (YMCA) — Monday — Friday 3 — 4:45 pm • Tot -Time Open Gym Mondays & Tuesdays, 9:30 - 11:30. — ending April 25`h. o Monthly: Story Time, Crafts and Inflatables • Daytime Open Skate Monday & Fridays 10:00 —11:30 am • Adult Open Hockey — Mondays, Wednesdays & Fridays. 11:30 am — 1:00 pm — ending June 9`h. Summer hours are being determined.