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Home My WebLink AboutMay 4, 2017AC I T Y 0 F NLfD) 06 IVYE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting May 4, 2017 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/6/17) 4. Agenda Approval 5. Discuss Park Advertisement Policy and Agreement, Cont. 6. Update on Outdoor Pickle Ball Courts, Cont. 7. Anoka County Sheriff's Department 1St Quarterly Report 8. Park Dedication Improvement Fund 1St Quarterly Report/Finance Department 9. Outstanding Items 10. 11. Chairs Report 12.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Review Updated 2016 Existing and Future Park Facilities Chart/Zone C B. Discuss 2018-2022 Park Capital Improvement Plan, Cont. C. Discuss New Shelter/Fox Meadows Park/14-15 D. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Discuss Park Advertisement Policy and Agreement, Cont. DATE: May 4, 2017 INTRODUCTION The Park and Recreation Commission is requested continue discussing the Park Advertisement Policy and Agreement. DISCUSSION Attached is the most current version of the Park Advertisement Policy and Agreement that was recently approved by the City Council on April 18, 2017 regarding advertisement at Eveland Fields. The Commission has requested to evaluate the fee structure. The breakdown of how the approved $240 (for 2 years) was determined is as follows: $40 is for administration of each of the advertisement signs and $100 is for 2 people for installing each of the signs for 2 years and $100 for taking the signs down in the fall for 2 years. ACTION REQUIRED The Park and Recreation Commission is requested to review the $240 fee to determine if this fee should be adjusted. Respectfully submitted, Todd J. Haas Attachments: Park Advertisement Policy and Agreement f 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City of Andover Park Advertising Policy It is the policy of the City of Andover not to allow advertising in City parks except as follows: Advertising signs shall only be allowed on the fences of fields at Hawk Ridge Park, Pine Hills North, Sunshine Park, Eveland/Andover High School Fields, and Andover Station North. Note: Andover High School and/or Anoka Hennepin School District will be responsible for managing any advertisement at Evelan_d Fields year around. 2. Athletic Field and Scoreboard Advertising Signs: Athletic field advertising and scoreboard advertising signs shall be permitted in all districts subject to the provisions of this chapter and with the following conditions: a) Athletic field advertising signs shall not be visible from adjacent residential properties when viewed at ground level. b) Scoreboard advertising signs shall be placed in such a way so as to minimize to the greatest possible extent the exposure to adjacent residential properties. c) Athletic field scoreboard advertising signs shall not be illuminated when not in use for ball games. 3. Only the City or a party or parties who have a valid lease agreement with the City shall place signs in the approved parks except for Eveland Fields which will be managed by Andover High School and/or the Anoka Hennepin School District. 4. Signs shall be no larger in size of 5' high by 10' wide. 5. The signs shall be designed so as not to inhibit the ability of players to see the ball in play. 6. Signs shall not be placed prior to April I" and shall be removed by November Is' each year. 7. Signs relating to politics, tobacco, alcohol, gambling, and adult oriented uses are prohibited, as are signs containing offensive or obscene language. 8. The content of all signs shall be subject to approval by the City of Andover before installation. Approved by the Andover City Council- May 2, 2006 9. Signs shall be installed and removed by the City of Andover. Off-season storage of signs shall be the responsibility of the lessee(s) except for Eveland Fields which will be managed by Andover High School and/or the Anoka Hennepin School District. 10. Signs shall be kept in good repair, in conformance with City Code section 12-16- 7-B. The lessee(s) shall be responsible for the maintenance, repair, and replacement of damaged, vandalized, or dilapidated signs. 11. All signs shall comply with the Andover City Code. 12. Proceeds from the program shall be used to improve local park facilities utilized by local sporting associations except for Eveland Fields which will be managed by Andover High School and/or the Anoka Hennepin School District. Revised by City Council 11/17/09 2/16/16 8/16/16 4/18/17 Approved by the Andover City Council- May 2, 2006 AN AGREEMENT BETWEEN THE CITY OF ANDOVER (LESSOR) AND THE (LESSEE), GOVERNING THE USE OF CITY PARK FACILITIES FOR THE SALE OF ADVERTISING SPACE 1. The City will place advertising signs on the outfield walls of baseball and/or softball fields at Sunshine Park and Andover Station North. The City will place advertising signs where appropriate at Hawk Ridge Park and Pine Hills North. 2. The City shall receive $240 for each 2 year agreement to cover the costs to administer the agreements and also for installing and removing the advertising signs each season. Full payment shall be made at the time of application and prior to the installation of the sign. 3. All signs shall conform to the City of Andover Park Advertising Policy. 4. All signs shall be maintained during the season and stored during the off-season by the lessee. 5. Any damage to the park property caused by the sign program shall be paid for by the lessee. 6. Sponsorship, promotion, and administration of the advertising sign program shall be the sole responsibility of the lessee. 7. The lease agreement shall expire on , 20_, and is renewable upon agreement by both parties for two-year periods. By (Lessee) By City of Andover (Planning Department) By City of Andover (Public Works Department) Vat - 1685 CROSSTOWN CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Update on Outdoor Pickle Ball Courts, Cont. DATE: May 4, 2017 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the options of where pickle ball could be played outdoors and determine the cost of purchasing portable nets for the public to checkout. DISCUSSION Staff has received a cost estimate from the Andover Community Center staff for purchasing portable pickle ball nets. The cost to purchase one portable net is about $180. In addition, a bag to put the net away would need to be purchased since the bags that come with nets are not very durable. The type of bag that would be purchased would be similar to hockey bags which would cost anywhere from $40-$80. Andover Community Center staff has suggested that City Hall front desk be responsible for checking out the nets since a damage deposit fee would need to be collected. So the Commission will need to answer a couple questions: • Question #1. Does the Commission wish to purchase nets and if so how many? • Question 42. Does the Commission wish to recommend a rate to rent the nets and/or should there be a damage deposit fee? Note: The nets are rather cumbersome and to pull the nets out of the bag and to set them up each time after they return them back to City Hall to receive their damage deposit fee will be a challenge for our front desk personnel to verify the nets have not damaged. Basketball court locations around the City where pickle ball could be played are as follows: Fox Meadows, Country Oaks, Green Acres, Hidden Creek North, Terrace, Wild Iris, Creek View Crossing, Prairie Knoll, Red Oaks West, Shadowbrook East, Shady Knoll, Sophies, and Sunshine Park. Refer to the park map in your Information Packet if you are not sure where these parks are located. One idea that could be considered by the Commission is to locate a pickle ball court in each of the Park Zones. Staff would recommend the following for each of the Zones: • Zone A - Fox Meadows Park (As you may recall an individual has already painted lines on the basketball court) • Zone B - Country Oaks Park • Zone C - Terrace Park • Zone D — Sophie's Park (As you may recall an individual has already painted lines on the basketball court) Staff is aware that pickle ball players are using some of the basketball courts around the City to play pickle ball utilizing their own portable nets. ACTION REQUIRED The Park and Recreation Commission is requested to continue the options of where pickle ball could be played outdoors. Respectfully submitted, Todd J. Haas Cc: Tim Peterman, Resident/Pickle Ball Expert (copy sent by e-mail) DATE: April 19, 2017 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office lSUBJECT: Andover Park Activity Quarterly Report January 1, 2017 — March 31, 2017 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 1st quarter. Date: Time: Location: Case Number: 01.02 3:31 PM Round Lake 17001169 Deputies responded to an ATV that went through the ice. When the deputy arrived he spoke to the owner who advised he was fine but the ATV broke through the ice. A tow was ordered to remove the vehicle. 02.05 1:54 AM Coon Creek 17026840 A deputy was driving past the park and something was thrown at his car. He began recording the incident and using his spot light. He saw some juveniles in the woods and attempted to pursue them but was unable to find them once he could pull over. There was no damage to the squad. 02.17 2:54 PM Wild Iris 17027144 A caller reported 2 vehicles driving on the walking trail. The deputy arrived and located 2 vehicles parked near the park. He contacted the owners of the vehicles who said they were on the trail so they could take pictures of their cars next to the trees at the park. The males showed the deputy the photos on their phones. There was no damage to the walking trail or park; the drivers were told to not do that. 03.03 4:54 PM Rose Park 17046742 A caller reported suspicious items in a garbage can at the park — a trombone and a purse. The deputy found an ID in the purse and contacted the owner. The owner said her purse was stolen from Champlin Park High School the prior week. 03.04 2:43 PM Terrace 17047409 Two juvenile males reported a man in the park with a gun. When the deputy arrived, he made contact with a male who was playing basketball. The deputy did a pat down on the male and did not locate anything; the deputy also searched his vehicle and found nothing. 03.31 2:46 PM Sunshine 17067892 A deputy was dispatched to the skate park side for a grass fire. When he arrived, he began extinguishing the 30x40 fire with his fire extinguisher. The fire department arrived and finished putting out the fire. A witness stated he saw a vehicle leaving the location. The deputy located a couple of burnt photographs and they were given to the Fire Chief. 03.28 5:08 PM Prairie Knoll 17065521 A caller reported 3 juvenile males walking on the roof of the warming house. The deputy arrived and located the kids. The deputy identified the kids and contacted their parents. The parents responded and were told that they will be held responsible if there was any damage to the roof. 04.07 5:39 Terrace 17073702 A deputy responded to vandalism report; it was unknown when it occurred. It appears the suspect attempted to start a fire with tree branches and cardboard but were not successful. The deputy could not reach the reporting party to gather further information. cc: Commander Podany 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Finance Manager �. SUBJECT: 2017 First Quarter Financial Report DATE: May 4, 2017 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2017. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund -Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Rose Park Tower Rental 17-21 Lions Park irrigation 16-12 Timber Trail Irrigation & Well Pine Hills North - Phase II 14-15 Fox Meadows Park - Renovation Irrigation Projects - Small Parks Nordeen's Park - Basketball Court Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2017 Budget 147, 600.00 100, 000.00 15,000.00 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 4/20/2017 2017 Park Improv 1 st Qtr Collected To Date 44,121.00 2017 Actual 609.50 12,226.18 15,000 $ 599,800.00 $ 30,824.19 $ 12,835.68 Actual $ 437,413.33 437,413.33 Reserved Amount 13,172.67 17, 042.02 100,000.00 445,073.82 20,000.00 7,500.00 15,000.00 617,788.51 $ (180,375.18) Carryforwards/ Budget Adjustments 13,172.67 17,042-02 609.50 100,000 457,300 20,000 7.500 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: 4/20/2017 2017 Park Improv 1 st Qtr Collected To Date 44,121.00 2017 Actual 609.50 12,226.18 15,000 $ 599,800.00 $ 30,824.19 $ 12,835.68 Actual $ 437,413.33 437,413.33 Reserved Amount 13,172.67 17, 042.02 100,000.00 445,073.82 20,000.00 7,500.00 15,000.00 617,788.51 $ (180,375.18) CITY OF ANDOVER Park Improvement Fund Balance Sheet March 31, 2017 Assets: Current Assets Cash - Reserved $ 617,788.51 Cash- Unreserved (180,375.18) Total Cash 437,413.33 Interest / Tax Receivable 194.56 Due From Other Governments - Liabilities and Fund Balance: Liabilities Accounts Payable Deferred Revenue 194.56 Total LiabrI'llhtles 94:56 Fund Balance Fund Balance 12-31-16 405,367.58 Excess of Revenues Over (Under) Expenditures 32,045.75 Total Fund-Ba'lance' 437,41'$.33.; `ratalLiabilities arid.Fund Balance w°?437,ti07:89 4/20/2017 2017 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Revenues March 31, 2017 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Hickory Meadows 2nd Boulder Estates White Pine Wilderness 2nd B & D Estates 2nd Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Contributions Budget $ 15,000.00 - 14,760.00 5,904.00 8,697.00 14,760.00 $ 147,600.00 44,121.00 (2,104.00) (2,104.00) 2,864.43 2,864.43 Subtotal $ 100,000.00 Total Revenues $ 262,600.00 $ 44,881.43 4/20/2017 2017 Park Improv 1st Qtr CITY OF ANDOVER Park Improvement Fund Expenditures March 31, 2017 Expenditures: 61020 - Supplies - Operating Subtotal 62200 - Rentals Subtotal 63005 - Professional Services WSB & Associates - Fox Meadows Park WSB & Associates - Timber Trails Park LRRWMO - Timber Trails Park LRRWMO - Fox Meadows Park Subtotal 63010 -Contractual Services Subtotal Budget 599,800.00 10,580.00 791.00 (181.50) 800.00 11.989.50 ` - Miscellaneous Projects 4/20/2017 2017 Park Improv 1 st Qtr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: May 4, 2017 Issues list as of 4/28/17 COMPLETED PROJECTS— ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Andover Lions Park — The existing playground equipment has been removed and the site has been graded. The Parks Maintenance Department staff will be installing the equipment in the next couple of weeks. Now that the Bunker Lake Blvd reconstruction will be done in 2017, the new water service can be installed so the park can be irrigated sometime this summer. The irrigation system will be installed sometime after the water service has been installed. • Fox Meadows Park — E.H. Renner & Sons is on site and is in the process of drilling the well. Trees have been removed and grading is to begin within the next two weeks. Next item that Commission needs to start working on is the shelter selection. • Shadowbrook East Park — The new playground equipment for 5-12 years olds has been delivered to the City. The City will need to cover about $10,000 for some of the equipment and the deductible. Most of the cost to replace the equipment will be covered by insurance. Staff has been in contact with the MN -WS Playground about installing the equipment within the next few weeks. • Chesterton Commons Park — The playground equipment has been installed by the volunteers. The Parks Maintenance Department has installed most of the wood chips for the fall zones. They will also be finishing up the concrete work including borders and pads for the picnic shelter. Once everything has been completed, the neighborhood would like to have a grand opening. Commissioner Angell will provide an update at the meeting. • Nordeen's Park — Public Works Department will be evaluating the best location for the construction of the basketball court within the next couple weeks. The area is known to have possible poor soils in that general location. • Update on Existing and Future Park Facilities Chart — Item is on the agenda to review Zone C. Zone D is tentatively scheduled to be reviewed at the May 18th or June 1St meeting. Once the Park Commission determines the Park Facilities Chart is ready to go for all Zones A -D, staff will schedule a joint meeting with the City Council so the Park and Recreation Commission can present the recommendation in regards to proposed improvement to the park system. This Park Facilities Chart will be used to help calculate the park dedication fee that is collected from new developments ON -HOLD PROJECTS — None at the time. UPDATE OFANDOVER COMMUNITY CENTER ADVISORYBOARD — Commissioner Butler OTHER ITEMS OF INTEREST — • Kelsey Round Lake Park -- Staff has received approval from the City Council to apply for a MNDNR grant (Outdoor Recreation Grant Program) for trail construction on the west side of the park. The application for this grant has been submitted to the MNDNR. • ASN Trail -- Staff has received approval from the City Council to apply for a MNDNR grant (Local Trail Connections Grant Program) for trail construction from Kensington Estates development to Andover Station North Ball Field Facility. The application for this grant has been submitted to the MNDNR. • Eveland Field Fencing — Nothing new to report. Staff is waiting for a response from the Andover Athletic Association (AAA) and the Andover High School Fast Pitch Softball Head Coach and what needs to be done. As mentioned previously AAA and the Andover High School coach are interested in seeing the outfield fence relocated closer to home plate to meet the fast pitch standards so the players have an opportunity to hit homeruns. Note: The existing outfield fencing itself is in pretty poor condition in some sections and probably should be replaced if the outfield fence is to be relocated. • Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2017- Crosstown Blvd NW between Bunker Lake Blvd NW and 140`h Avenue NW. Note: At this point it looks like there are some right of way issues that will need to be addressed delaying this project until 2018. ❖ 2018- Andover Blvd NW between Bluebird Street NW and Vale Street NW. Note: This section of trail will now be done in 2017 due to the right of way issues on the Crosstown Blvd NW project. The plans will be approved soon by the City Council so staff can advertise for bids. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. Note: Staff has received approval from the City Council to apply for a MNDNR grant (Local Trail Connections Program). Application was submitted by the March 31, 2017 deadline. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is now under construction. The project is anticipated to be done in the fall of 2017. There will be road closures throughout the summer. You can visit the following website for updates at http://www.anokacounty.us/1578/Construction-Weekly • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2017. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Undate 4/08/17 • Completed trash service for all park areas including City Hall and trails. • Cleaned trash from parks and open space areas not on the Adopt -a -Park list. • Continue inspecting and repairing playground equipment as needed. • Opened all City fields April 5h. • Installed bases and groomed all ball fields. • Repaired vehicle damage in turf areas at Strootman, Lund's North and Nordeen's Parks. • Supervisor attended Parks Commission meeting on April 6th • Set up supplies and equipment at Andover Station North for ABA. 4/15/17 • Put out all lacrosse nets for the season. • Started preparations for Chesterton Commons Park playground install including starting concrete work. • Chipped up brush at Hidden Creek East Park near parking lot. • Continue irrigation start-ups. • Repaired Crooked Lake boat landing dock. • Set up net on north side of Prairie Knoll Park east field. • Groomed all ball fields. Repaired and raked ball fields at Sunshine Park. • Completed trash service for all park areas including City Hall and trails. 4/22/17 • Continue work related to Chesterton Commons Park playground install. • Continue work on irrigation start-ups. • Groomed all ball fields. • Removed wood chips at Shadowbrook East Park playground in preparation for installation happening soon. • Completed trash service in all parks areas including City Hall and trails. • Seeded areas at Lund's North, Terrace, Shadowbrook East and Hills of Bunker West Parks. • Applied pre -emergent herbicide to mulch beds and started putting down mulch around Park signs and other mulch beds. • Pruned tree limbs along trail at Prairie Knoll Park. • Staff attended pre -con meeting for Fox Meadows Park grading. • Completed April Safety Toolbox talk on "Severe Weather Awareness". 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer 3-163 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Review 2017 Existing and Future Park Facilities Chart/Park Zone C DATE: May 4, 2017 INTRODUCTION The Park and Recreation Commission is requested to review the updated 2017 Existing and Future Park Facilities Chart for Zone C. DISCUSSION A copy of the most updated version of the 2017 Existing and Future Park Facilities Chart for Zone C that staff has been working on over the past couple weeks is located in the side pocket of the packet. The Parks Maintenance Department updated the left column of the spreadsheet (Existing) so the Commission has an idea of what currently exists in each park. The updated middle column of the spreadsheet (Future Facilities) are items that will be used to determine Park Dedication Fee. The updated right column of the spreadsheet is replacement items that are being recommended to be replaced over the next 20 years by the Parks Maintenance Department which are items that would need to be funded from another source (for example the City's general fund). Staff will be working on updating Zone D over the next couple weeks and will bring that Zone back to the Commission for review. Once all the Zones are completed, the Commission will get one more opportunity to review Zones A -D before they are forwarded to the City Council for review. ACTION REQUIRED The Park and Recreation Commission is requested to review the updated 2017 Existing and Future Park Facilities Chart for Zone C. Respectfully submitted, Todd J. Haas Attachment: Zone C (copy of spreadsheet on side pocket of packet) + F L C I T Y iNDOVU t A 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Discuss 2018-2022 Park Capital Improvement Plan DATE: May 4, 2017 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2018-2022 Park Capital Improvement Plan (CIP). DISCUSSION The target date for draft CIP is June 2nd. Attached is a projected fund balance sheet that was prepared recently by the Finance Department. The Commission should pay attention to the status of 2017 end of the year balance. The Commission will need to make sure that the ending balance for each year has a positive balance of $50,000.00 or more. 2018 • Small irrigation project - $20,000 — $25,000 (it is recommended to use these funds to install the irrigation systems for Wild Iris Park and Hills of Bunker Lake West Park). • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2019 2020 Small irrigation project - $20,000 (no recommended changes from staff). Annual Misc. Projects - $15,000 (no recommended changes from staff). Pine Hills North/Parking lot with curb - $120,000 (the Commission will need to determine if this project will be done in 2020 or beyond or if the project should be removed from 5 year plan). May want to increase the estimate for this parking lot improvement due to possible material price increases. Wild Iris Park — Small irrigation project. $42,500 has been identified for this improvement. (it is recommended to remove this park for 2020 since the service and irrigation system will be done in 2017 and 2018 • Annual Misc. Projects - $15,000 (no recommended changes from staff). 2021 No projects identified as of yet. Annual Misc. Projects - $15,000 (no recommended changes from staff). 2022 • No projects identified as of yet. • Annual Misc. Projects - $15,000 (no recommended changes from staff). As noted in the past there are a number of parks that do not have security lights. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot throughout the parks system. Staff has attached a list of park replacement improvements recommended by the Public Works Parks Department for the Commission to consider. If the Commission is interested in knowing the planned improvements for all the parks, please review the most current spreadsheet prepared by staff that the Park and Recreation Commission has been reviewing over the past few months. Also attached is a list of ball fields where fencing could be installed to keep vehicles from driving on the fields. BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussions on the 2018-2022 Parks Capital Improvement Plan. Respectfully submitted, Todd J. Haas Attachments: 2018-2022 Park Improvement Fund Projected Fund B!;a)xKce Sheet; Public Works Parks Department recomme ded itemized replacement list (not CIP items); List of ball fields where fencing could be installed ✓ CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2016 2017 2018 2019 20202021 2022 TOTALS Projected Sources of Revenue ' Park Dedication Fee - Residential Units - 50 25 25 25 25 25 Park Dedication Fee - Residential ($3,038/unit) $ 365,830 $ -151,900 $ 75,950 . $ 75,950 $ 75,950 $ 75,950 $ 75,950 $ 897,480 Park Dedication Fee - Commercial - Donation / Contribution - 100,000 - - 100,000 Capital Projects Levy - Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 15,000 105,000 Total Revenues Available Projected Commitments Rose Park - tower rental fee Lions Park - irrigation Kelsey Round Lake Park - Master Plan Timber Trails Park - Renovation Terrace Park - Irrigation & Water Service Sunshine Park - Scoreboard Wiring & Design Irrigation Project - Small Nordeen's Park - Basketball court Fox Meadows - Reconstruction Pine Hills North - Phase II Storage Building (Donations) Parking Lot w/ Curb (30% Park Dedication) Wild Iris Park - Irrigation & Water Service Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures 380,830 266,900 90,950 90,950 90,950 90,950 90,950 1,102,480 4,635 17,042 4,fi35 17,042 9,665 9,665 284,000 284,000 35,000 27,000 35,000 z7,DDo 20,000 20,000 20,000 60,000 7,500 7,500 457,300 457,300 100,000 100,000 120,000 120,000 42,5D0 42,500 15,000 15,000 15,000 15,000 15,000 15,000 15,000 105,000 392,342 599,800 35,000 35,000 177,500 15,000 15,000 1,269,642 (11,512) ,(332,900) 55,950 55,950 (86,550) 75,950 75,950 Fund Balance as of December 31, 2015 376,632 Fund Balance Brought Forward 365,120 32,220 88,170 144,120 57,57D 133,520 Ending Fund Balance '• $ 365,i20 $ 32,220 $ 86,170 $ 144,120 $ 57,570 $ 133,520 $ 209,470 "Target - $50,000 to create a contingency for any project overages. CITY OF ANDOVER Park Itemized Replacement List 2017 Proiects Projected Priority Park Name Replacement Item P Year Year Estimated Chesterton Commons *Replace Playground Structure/Fall Zones Installed Replaced Cost Comments/Justification S hadowbrook East *Replace Playground Structure/Fall Zones 2000 2017 $ 40,000 Outdated/Worn Structure City Hall Field #7 Four Section Backstop Fencing Wire 2002 1984 2017 $ 10,000 Insurance &fall zone costs Fox Meadows Replace Medium Shelter & Concrete Pad 1991 2017 $ 1,564 Worn f, pushed inward Fox Meadows Grade & Seed. Field 2017 $ 30,000 Bad roof, rust on uprights 1991 2017 $ 12,500 Reshape rough field/layout Total $ 94,064 1 Hawkridge 2018 -2021 PROJECTS 1 Northwoods East Replace Medium Shelter & Concrete Pad 1988 2018 $ 30,000 bad roof, rust uprights 1 Pine Hills South Regrade Outfield *Replace Playground Structure/Fall Zones 1978 2018 $ 10,000 uneven play field 1 City Hall Purple Park *Replace Playground Structure/FaIlZones 2000 2018 $ 42.000 outdated/worn structure 2 Hidden Creek North Wire Fencing Replacement Backstop2018. $ 100,000 outdated/worn structure 2 Northwoods West Tennis Courts Resurface & Paint (Pickleball) 889 & & 9 91 79, 96, 2018 $ 3,700 getting worn out again 2 Sunshine Park Benches Rebuild Aluminum 07 2018 $ 4,600 resurface/paint as needed 2 City Hall Field #7 in Wire Fencing Replacement Ball Field 2000 ongoing $ 2,025 change out lumber 2 Terrace Park *Replace p Playground Structure/Fall 1985 2019 $ 3,200 this site may change 2 Strootman *Replace Playground Structure/Fall Zones 2002 2004 2019 $ 44,100 replace/add large structure 3 City Hall Purple Park Replace Medium Shelter & Concrete Pad 2019 $ 44,100 replace/add large structure 3 Green Acres Basketball Court -Enlarge &Redo 1978 2021 $ 30,000 getting worn & tree root issues 3. Hawkridge *Replace Playground Structure/Fall Zones 1978 2020 $ 7,500 cracked and lost its shape 3 Sunshine Park *Replace Playground Structure/Fall Zones 2003 2020 $ 46,300 replace/add large structure 3 Hidden Creek East Soccer Goals Jr. Set 2000 2020 $ 46,300 replace/add large structure 3 Hidden Creek East Grade & Seed Field 2000 2019 $ 1,025 worn and bent goals 3 Kelsey Round Lake Park Lumber on Adjustable Bridge 1992 2019 $ 2,500 rough and uneven field 3 Prairie Knoll Class V Parking Lot Medium (North, added) 93 & 07 2005 2021 $ 12,500 entire walkway needs adjusted 3 Prairie Knoll Warming House New Trim 2019' $ 4,000 need to top off for drainage 3 Shady Knoll Basketball Court -Resurface and Paint 2005 ongoing $ 2,100 hockey puck damage 3 Hidden Creek North *Replace Playground Structure/Fall Zones 2005 2020 $ 2,800 cracked and lost Its shape 3 Prairie Knoll *Replace Playground Structure/Fall Zones 2005 2021 $ 48,600 replace/add large structure 3 Strootman Rep{ace Medium Shelter &Concrete Pad 2005 2021 $ 48,600 replace/add large structure 3 Sunshine Park Fall Zones for Small Play Structure 1987 2019 $ 18,000 roof leaks, rusty uprights 3 Sunshine Park Concrete Edges on Volleyball Court 2000 2021 $ 4,500 upgrade fall zones 3 Tot Lot 138th Ave ( ) Wire Replacement Fencing along Trail Access 2000 2019 $ 4,000 rotted timbers 3 Tot Lot (138th Ave) Playground Fall Zones and Wood Fiber 1985 2021' $ 4,000 site may change 3 Tot Lot (138th Ave) Access Trail Need Overlay'1 1985 202 $ 14,000 site may change 1985 2021 $ 12,500 site may change 2017-2021 Parks Replacement ust vn/7.o17 TOTALS 2018-2021 $ 593,450 Ballfield Fencing List Updated 4/17/17 Park Name 1 Timber Trails Third Base Line = 155 Feet 2 Strootman First Base Line = 130 Feet Right of Way (Outfield)= 350 Feet 3 Rose Park South Field = 45 Feet North Field = 45 Feet 4 Wild Iris Third Base Line = 100 Feet First Base line = 100 Feet 5 Prairie Knoll Park North Parking Lot = 200 Feet South Parking Lot = 240 Feet 61 ShadowBrook East South Field First Base Line 80 Feet 7 Lund's North Third Base Line = 130 Feet Along Parking Lot = 260 Feet 8 HawkRidge North Side of Parking Lot = 300 Feet West Side of Parking Lot= 350Feet Total = 2485 Feet tC IT Y OF _kND0VE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: C. Discuss New Shelter/Fox Meadows Park/14-16 DATE: May 4, 2017 INTRODUCTION The Park and Recreation Commission is requested to review options for the construction of a new shelter at Fox Meadows Park. DISCUSSION Staff will provide some options for the purchase of a new shelter for the park at the meeting. The size of existing shelter at the park is 23 ft x 23 ft. The plan is to consider removing the existing shelter and construct a new shelter that would be built between the playground area and the basketball court. Due to limited space and to make the drainage works properly the maximum size that staff would recommend is a 30 ft x 30 ft shelter. The revised budget based on bids received is $380,000. The Capital Improvement Plan (CIP) identified $457,300 for improvements to the park. If the recommendation of the Park and Recreation Commission is to move forward with constructing a new shelter, a combination of funds from park dedication and Park Maintenance Funds would be utilized to fund the new shelter. ACTION REQUIRED The Park and Recreation Commission is requested to review options for the construction of a new shelter at Fox Meadows Park. Respectfully submitted, ICt`l:DROTIM Cc: John and Rita Burgeson (copy sent by e-mail) Attachment: Location map for location of new shelter 160p1 15825 NK` a� 3? WWI / •� - �i\\ IRO D WELL," /, / , •r Y` #.._ \\ LOCATION �. I M � \\ \�\ • PE1NAglao t(' \ g 'x'90 All \ t l N h J FULL =E Sl= i D 100' 200'r}ti f S i` \ \.P, T\ NDTE II�„ I. TIE WET L ATGH OF UNDgGfGHND U+unER sew As GS mnHDNc MW OPT - G GOPHER Geis W. AND PIPE 0x ARE UNKNOWN. IAE GING U V snxu CONTACT1. \ # '� • _ DW MER SSTAILUBSURFACE AC CALL G51-N=-CWi) THIS CGMEHLIND gGVxW - 3y� 3. TIE WAUTY U UTU1Y NFINUETMMI ED IN 1X13 G TO IS DRMY ER OF C/ASEVV- 0.E MS Y UTN1Y -STAN W, RAS DETI TEST xCLd E lD TIE DNRIN G G(ARCE JE -D` `S ENnnco •sirnwrao auwxlEs rm mE cwlEClwN uro xPrcMx cc E%lsmmc sU3suxf.a L Y l'VYYY`Y�i' �j UMD DATA', IXISTING FENCE 4' GATE PRTIPERTY LINE & ALL TAFM CDN1N0. DENCES SHALL CONFIRM AND BE INST.WED IN AC%NDANLE TO TIE /O 'MINNESOTA RARNAL M UNIFDRN IRAF DCNTIGL DE Rc (Bx NUMB) AND PART YE ...AL FDR T]ODRANY nAmc CDNTm m E GTG13' 4345 ® An'nTM�� `•'.=RR C I T Y 0 PROJECT LAYOUT u AAN "wwwmwn:"mo "�' (D.AR DOVE Z FOX MEADOWS PARK REDEVELOPMENT la nn n mon•xnlanmr °� r +TAHAen INP°P�� CIN PROJECT 14-15 SHEET NO. 3 OF 16 SHEEfS