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HomeMy WebLinkAboutMarch 16, 2017AC I T Y 0 F r• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting March 16, 2017 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (2/2/17) and (2/16/17) 4. Agenda Approval 5. Consider 2017 Tournament Application/The Heroes Tourney -Tribute to the Troops MN 6. Consider 2017 Application for Scheduled Use Recreational Facilities/Kevin Torgerson 7. Consider 2017 Application for Scheduled Use of Recreational Facilities/Andover High School Fast Pitch Softball Program 8. G0R6ideF 2017 AppliGationfOFSGheduled Use of RerFeatioRal 9. Consider 2017 Tournament Application/Andover Baseball Association/Sunday Sandlot End of Season Tournament 10. Consider 2017 Spring/Summer Softball/Baseball Schedule 11. Consider 2017 Spring/Summer Soccer/Lacrosse Schedule 12. Consider Locking ASN Ballfields/Andover Baseball Association 13. Consider Request for Improvements to Dugouts at Andover Station North Ball Field Facility/Andover Baseball Association 14. Consider Small Park Irrigation Project for 2017 15. Review Proposed Locations of Park Signs on City Streets and County Roads 16. Outstanding Items 17. 18. Chair's Report 19. Adjournment 1685 CROSSTOWN BOULEVARD N.W. *ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2017 Tournament Application/The Heroes Tourney -Tribute to the MN Troops DATE: March 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to consider the 2017 Tournament Application as requested by the Tribute to the Troops of Minnesota for the I" Annual Softball Tournament called The Heroes Tourney. DISCUSSION Attached for your review is the application that has been submitted by the group. The group has requested to use Sunshine Park Fields 1-4 all day for Saturday, August 12, 2017. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend since the youth fall schedules are not due until July. There will be fees required since this is an adult group that will be using the fields. The fee proposed will be as follows (assuming no field maintenance is required by the City): • $206.25 Tournament fee for the park (1 day only). • $200 Field usage fee for the 2 extra fields that are being requested. A total of 4 fields are being used. • $250 Damage deposit fee which refundable after the tournament is over and an inspection has been done by Public Works Note: The required fees to hold the tournament at Sunshine Park has been paid in full. ACTION REQUIRED The Park and Recreation Commission is requested to consider the 2017 Tournament Application as being requested by the group Tribute to the Troops of MN. Respectfully submitted, Todd J. Haas Cc: Kyle Lundequam, Tribute to the Troops of MN (copy sent by e- mail) Attachments: Application 2017 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) Please print or ECE�'wi'E ( p ' type all information) NAME OF TOURNAMENT: The Heroes Tourney - 1st Annual Softball Tournament FEB 2 2 2017 TOURNAMENT ORGANIZATION: The Heroes Tournev BY 1=4 - TOURNAMENT SPONSOR: Tribute To The Troops — Minnesota TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): Kyle Lundeauam ADDRESS: P.O. Box 120 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 763-439-5980 (mobile) TOURNAMENT DIRECTOR #2 (print name): Scott Lundeauam ADDRESS: P.O. Box 120 CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 763-670-4908 (mobile) E-MAIL: kvlena tributetothetroops.ora E-MAIL: slundeauamC@amail.com Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover X DATES OF TOURNAMENT: 12 Auaust 2017 PARK FEES AND USAGE Fees are as follows: (Check A or B) X A. No Field Maintenance X Adult - $275.00 Field reservation fee is for the use of up to 2 fields (") 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields (') for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51% participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (") This field reservation fee is used to secure the use of the field(s). If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. 4 Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (") plus a $1000 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). A $800 escrow shall be required for maintenance for all organizations and/or associations. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation fee will be waived but the escrow is required. Note: (*) This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations X B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields Baseball Fields 0 Eveland Fields -North Field 0 Andover Station N. Ball Field Facility -West Field 0 Eveland Fields -Middle Field 0 Andover Station N. Ball Field Facility -Middle Field 0 Eveland Fields -South Field 0 Andover Station N. Ball Field Facility -East Field X Sunshine Park -Diamond No. 1 0 Hidden Creek North Park X Sunshine Park -Diamond No. 2 0 Pine Hills South Park X Sunshine Park -Diamond No. 3 0 Shadowbrook East Park -South Field X Sunshine Park -Diamond No. 4 0 Shadowbrook East Park -North Field 0 Sunshine Park -Diamond No. 5 0 Rose Park -South Field 0 Sunshine Park -Diamond No. 6 0 Rose Park -North Field 0 City Hall Park Complex #1 -Diamond No. 7 SPECIAL REQUEST SECTION Check the following boxes if applicable. X If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by Friday, January 6, 2017. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis. and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. * If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament". If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andovermn.gov NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL 19 Feb 2017 DATE 20 Feb 2017 DATE Approved by City Council: 2/3/15 H/engineering/parks/application/softballtournamentappl.doc KYLE ONDEQUAM TOURNAMENT DIRECTOR #1 (signature) 2(102017 XScottLundequam Siqned by. LU N D EQ UAM. SCOTT. PAUL 13920a6362 TOURNAMENT DIRECTOR #2 (signature) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2017 Application for Scheduled Use of Recreation Facilities/Kevin Torgerson DATE: March 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreation Facilities as requested by Kevin Torgerson. DISCUSSION Attached for your review is the application that has been submitted by Kevin Torgerson to play a baseball games at Shadowbrook East Park (north field only) and at Hidden Creek North Park on Saturday, April 8th and Sunday, April 9th from noon to 6 pm. Note: Mr. Torgerson is aware that if the fields are not ready to play on due to snow or frost in the ground that they will need to cancel the games. Since this is a two day request it is recommended to waive the Guideline requirements to use this facility. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2017 Application for Scheduled Use of Recreational facilities as requested by Kevin Torgerson. Respectfully submitted, Todd J. Haas Cc: Kevin Torgerson (copy sent by e- mail) Attachments: Application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Kevin Torgerson Association President Kevin Torgeson Phone (Home) Print Name Phone (Work) Phone (Mobile) 763-286-9259 Association President �er`� �ee� (E-mail) KevinT@Sumner-Homes.com Signature (r quired) Date Address 3640 152nd Lane NW City Andover StateMN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 23 Number of participants expected from Andover this year 18 Number of participants in program last year, 22 Number of participants from Andover last year 16 Age brackets for participation 12u 1 a 9 Tom'— 0 Number of game fields/rinks needed per week this year 1 weekend only Indicate season start and end dates 4/812017 - 4/91201 7 Time slot desired (list 2 choices) 1. 1oam-8pm List specific fields/rinks being requested (refer to attached listing) 1. Shadowbrook East 2_ Hidden Creek North Number of practice fields/rinks needed per week this year, Time slot desired (list 2 choices) 2. None List specific fields/rinks being requested (refer to attached listing) 1. 2. Please check all boxes that apply: Q Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. Er Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. Er Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116115 fielduse.doc 2 oil•-1f , 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Consider 2017 Application for Scheduled Use of Recreation Facilities/Andover High School Fast Pitch Softball Program DATE: March 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreation Facilities as requested by the Andover High School Girls Fast Pitch Softball Program. DISCUSSION Attached for your review is the application that has been submitted by the Andover High School Fast Pitch Softball Program (9A/9B/B-Squad/JVNarsity) to play fast pitch softball games at Sunshine Park on fields 1-4 on Friday, May 19"' from 1 pm to 10 pm. It is City staffs understanding that the Andover Athletic Association (AAA) and Andover High School representatives will work together on the use of the fields for Friday night. Since this is a one day request it is recommended to waive the Guideline requirements to use this facility. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2017 Application for Scheduled Use of Recreational facilities as requested by the Andover High School Fast Pitch Softball Program. Respectfully submitted, Todd J. Haas Cc: Connie Huberty, Andover High School Fast Pitch Softball (copy sent by e- mail) Attachments: Application ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities_ Andover Fastpitch Softball- (Youth Night Community Event) Association President Connie Hubertv Phone (Home) 612-270-4551 Print Name Phone (Work) 763-506-8400 .,.r Phone (Mobile) Association President rami, 7f,6e,V 3/:/2o,T (E-mail) Signature (required) Date Address Andover HS 2115 Andover Blvd NW City ANdover State MNZip55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year, Number of participants expected from Andover this year. Number of participants in program last year45 Number of participants from Andover last year. Age brackets for 1 E-CEIV MAR - 3 2017 Number of game fields/rinks needed per week this year 4 Indicate season start and end dates Friday. May 19m 2017 Time slot desired (list 2 choices) 1. All day until 10pm List specific fields/rinks being requested (refer to attached listing) 1. Sunshine Fields 2. Number of practice fields/rinks needed per week this year 0 Time slot desired (list 2 choices) 1. 0 List specific fields/rinks being requested (refer to attached listing) 1. 0 Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/96/15 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 9. Consider 2017 Tournament Application/Andover Baseball Association/Sunday Sandlot End of Season Tournament DATE: March 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to consider the 2017 Tournament Application as requested by the Andover Baseball Association for the Sunday Sandlot End of Season Tournament. DISCUSSION Attached for your review is the application that has been submitted by the Andover Baseball Association (ABA). The group has requested to use Andover Station North west and middle fields August 12-13, 2017. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend since the youth fall schedules are not due until July. No fees are required since ABA will provide their own maintenance for the tournament. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2017 Tournament Application as being requested by the Andover Baseball Association. Respectfully submitted, Todd J. Haas Cc: Patricia Mumane, Andover Baseball Association (copy sent by e- mail) Kara Fox, Andover Baseball Association (copy sent by e- mail) Attachments: Application 2017 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) NAME OF TOURNAMENT: TOURNAMENT ORGANIZP (Please print or type all information) TOURNAMENTSPONSOR: 4nnc�Q ' TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): ADDRESS: CITY, STATE, ZIP CODE. PHONE: Ile (home) (work) (mobile) TOURNAMENT DIRECTOR #2 (print name): K au(a H8 kf UCCO AAS,S ADDRESS: i90 �t1Y /00 CITY, STATE, ZIP CODE:�L� PHONE: E-MAIL: �iYlUi'YICz 11f' fLha J�IY E-MAIL: (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located inAndover0�{ DATES OF TOURNAMENT: I PARK FEES AND USAGE U I Fees are as follows: (Check A or B) BYT3�E- ,3C A. No Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*) VYouth - $275.00 Field reservation fee is for the use of up to 2 fields (*) for all youth organizations not affiliated with Andover youth (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). Note: (*) This field reservation fee is used to secure the use of the field(s). If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. A_ Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields (*) plus a $1000 escrow for maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth (*) (to be considered an organization from Andover, a minimum of 51 % participation of Andover residents shall be required based on the previous year participation of the organization or association). A $800 escrow shall be required for maintenance for all organizations and/or associations. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the field reservation fee will be waived but the escrow is required. Note: (*) This Field reservation fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the field reservation fee. The field reservation fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields -Middle Field 0 Eveland Fields -South Field 0 Sunshine Park -Diamond No. 1 0 Sunshine Park -Diamond No. 2 0 Sunshine Park -Diamond No. 3 0 Sunshine Park -Diamond No. 4 0 Sunshine Park -Diamond No. 5 0 Sunshine Park -Diamond No. 6 0 City Hall Park Complex #1 -Diamond No. 7 Baseball Fields ,Andover Station N. Ball Field Facility -West Field 'If Andover Station N. Ball Field Facility -Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills South Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field 0 Rose Park -South Field 0 Rose Park -North Field SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by Friday. January 6, 2017. The application will be considered by the Park & Recreation Commission at the third Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Department. * If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, the field reservation fee nor the Non -Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament". If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. " Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.andovermn.gov NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL DATE �-3-201 DATE Approved by City Council: 2/3/15 H/engineering/parks/application/softballtournamentappl.doc TOURNAMENT DIRECTpR #1 (signature) XtAa 2 to TOURNAMENT DIRECT R #2 (signature) UtLC 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 y (763) 755-5100 FAX (763) 755-8923 y WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 10. Consider 2017 Spring/Summer Softball/Baseball Schedule DATE: March 16, 2017 INTRODUCTION This item is in regard to consider approval of the 2017 spring/summer softball/baseball schedule. DISCUSSION Attached for your review is the proposed 2017 softball/baseball schedule. The City has received two (2) applications for use of the fields for the upcoming season from the Andover Athletic Association (AAA) and the Andover Baseball Association (ABA). At this point, AAA has indicated that they would like maintain the same arrangement with the Andover Baseball Association (ABA) regarding the use of Sunshine Park Fields 5 and 6 on Tuesday's and Thursday's. This means ABA would only use these fields on Tuesday's and Thursday's when they have games scheduled. AAA has also requested to use Sunshine Park Fields 5 and 6 on Friday nights. Timber Trails Park ball field is closed to allow the grass to grow during the spring - summer season. The City has received applications for use of the fields from the following youth groups: Note: Copies of the certification of participants, By-laws, the 5010's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them or you can visit AAA and ABA websites for that information. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2017 Softball/Baseball Schedule. % of 2016 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures Andover Athletic 78% Yes Yes Yes Yes Assoc. AAA Andover Baseball 90% Yes Yes Yes Yes Assoc. ABA Note: Copies of the certification of participants, By-laws, the 5010's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them or you can visit AAA and ABA websites for that information. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2017 Softball/Baseball Schedule. Respectfully submitted, Todd J. H s Attachments: Proposed 2017 Schedule, Applications from AAA and ABA Cc: Ernie Bedor, Andover Athletic Association (copy sent by e-mail) Jason Strasser, Andover Athletic Association (copy sent by e-mail) Patricia Mumane, Andover Baseball Association (copy sent by e-mail) Page 1 ANDOVER SPRING/SUMMER SOFTBALL/BASEBALL SCHEDULE 2017 ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS _ dawn-dusk dawn-dusk FMON TUE WED THU FRI SAT SUN SUNSHINE #1 AAA AAA AAA AAA AAA 5PM-DARK SUNSHINE #2 AAA AAA AAA AAA AAA - 5PM-DARK SUNSHINE #3 AAA AAA AAA AAA AAA _ - --- 5PM-DARK SUNSHINE #4 AAA AAA AAA AAA AM 5PM-DARK SUNSHINE #5 AAA AAA AAA AAA AAA ABA ABA ABA ABA 5PM-DARK _t SUNSHINE #6 AAA AAA AAA AAA AAA ABA ABA ABA ABA 5PM-DARK CITY HALL #7 ABA ABA ABA ABA ABA ABA 5PM-DARK TERRACE PARK ABA ABAABA ABA ABA ABA 5PM-DARK Page 1 Page 2 THU ER1 dawn-dusk SA`>� dawn-dusk SUNT- - N _ T ED NO_RTH ABA ABA ABA ABA _AB ABA _ ABA ANDOVER STATION NORTH (MIDDLE) ABA ABA ABA _MBA ABA ABA ABA ANDOVER STATION NTH(EAST) ABA -3-0 ABA ABA ABA ABA ABA ABA pm-5 pm L A A LCA CA L A games on y games only games only games on y games only NORTHWOODS _ EAST ABA ABA ABA ABA ABA ABA 5PM-DARK PINE HILLS ABA ABA ABA ABA ABA ABA ABA 5PM-DARK STROOTMAN LCA Practice only LCA Practice only 2:30 pm - 5:00 pm LCA LCA LCA 5PM-DARK Practice only ABA Practice only Practice only ABA ABA ABA ABA ABA ABA LUNDS NORTH ABA ABA ABA ABA ABA ABA 5PM-DARK HIDDEN CREEK NORTH ABA ABA ABA ABA ABA ABA ABA 5PM-DARK Page 2 Page 3 dawn-dusk dawn-dusk MON TUE WED THU FRI SAT SUN ROSE PARK (SOUTH) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK ROSE PARK (NORTH) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK HILLS OF BUNKER LAKE WEST ABA ABA ABA ABA ABA 5PM-DA-RK -- WILD IRIS ABA ABA - - --- ABA - - -- ABA ABA ABA ABA 5PM-DARK - ANDOVER LIONS PARK ABA ABA ABA ABA ABA ABA 5PM-DARK TIMBER TRAILS j FIELD IS CLOSED DUE TO ALLOW THE TURF TO BE ESTABLISHED 5PM-DARK SHADOWBROOK _EAST_ (North field) ABA ABA ABA ABA ABA ABA ABA 5PM-DARK - SHADOWBROOK EAST (South field) ABA ABA MBA ABA ABA ABA ABA 5PM-DARK - rVE= FIELDS (South field #1) AAA AAA AAA AAA AAA AAA AAA Available June 1- August 31 Only 5PM-DARK Page 3 Page 4 dawn-dusk dawn-dusk MON TUE I WED THU FRI SAT SUN EVELAND FIELDS (Middle field #2) _ AAA AAA__ AAA AAA AAA - AAA Available June 1- _AAA August 31 Only - - 5PM-DARK EVELAND FIELDS (North field #3) AAA AAA AAA AAA AAA AAA AAA Available June 1- -August Au ust31 Only - 5PM-DARK *WE EKEND FIELD MAINTENANCE REQUIRED ** FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) *** NEED SUNDAY MORNING MAINTENANCE ONLY **** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY - AAA - Andover Athletic Assoc. (Regular Season Ends July 1, 2016) ABA - Andover Baseball Assoc. (Regular Season Ends August 7, 2016) NMSA-North Metro Soccer Association FHMC - Foundation Hill Monteisori and Child care LCA - Le acy Christian Academy April 8 & 9/Kevin Torgerson/Shadowbrook East Park (north field) and Hidden Creek North Park May 19th/Andover High School Fast Pitch Softball/Fields 1-4 at Sunshine Park May 19-21/AAA/Mid-season Slow Pitch Tournament/Fields 1-6 at Sunshine Park, City H1 Park Complex #7 June 2-4/ABA/Andover Baseball A-Town Classic Tourney 9U-12U/Fields 1-6 at Sunshine Park, City Hall Park Complex #7, ASN Fields (east field only), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields) June 16-18/AAA/Andover Summer Classic Fast Pitch Tourney/Fields 1-6 at Sunshine Park, City Hall Park Complex-Field #7 and Eveland Fields (north, middle and South) June 16-18/ABA/Anders Flaa Mid SeasonTournament 13U-15U/ASN (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north field only) June 23-25/AAA/End of Season Slow Pitch Tourney/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 July 8/ABA/Andover Baseball Celebration Weekend All-Star Games 4U-12U/Fields 1-6 at Sunshine Park July 14-16/AAA/14U-16U State Qualifier Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 and Eveland fields (north, middle and south) Jul 21-23/AAA/14U-16U State Fast Pitch Fast Pitch/Fields 1-6 at Sunshine Park, City Hall Park Complex #7 and Eveland fields north, middle and sout Page 4 July 21-23/ABA/14AAA Gopher State Tournament of Champions/ASN (west and middle fields only) August 4-6/ABA/Gopher State Baseball League All-Star Weekend 14U-15U/ASN Ballfield Facility (west and middle fields) August 12/The Heroes Tourney -Tribute to MN Troops/Fields 1-4 at Sunshine Park August 12-13/ABA/Sunday Sandlot End of Season/ASN Fields (west and middle fields) July 7-8/Andover Fun Fest APPROVED: DATE OF PREPARATION 3/16/2017 Park Coordinator REVISED Date 3116/2017 Kevin Starr, AAA, ABA, LCA, Biz Brouse, Front desk Page 5 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Eveland Fields Sunshine 1-6 City Hall 7 Association President Ernie Bedor Phone (Home) 763-780-1299 Print Name Phone (Work) 763-780-1299 3 Phone (Mobile) Association President `_-r—y. %3 { (E-mail) bedoraaencya-comcast.net Signatur (required) Date Address 10299 University Ave City Andover State MN Zip 55434 APPLICATION DUE DATES: PATRICIAA. RELstiR FOR WINTER USE OF FACILITIES -FIRST THURSDAY IN NOVEMBEE NOTARY PUBLIC s 'H ,. , My Commission Expires Jan, 31, 2020 NOTE: Scheduling d third Thursday in No) FOR SPRING AN BASEBALL, AND NOTE: Scheduling d third Thursday in Ma FOR FALL USE — BASEBALL. NOTE: Scheduling third Thursday in Ju It is the policy of the ( the Park and Recreat facilities in a fair and maximum number of be used to determine with this completed f first-come, first -serve considered with City I Number of p will be made at the Park & Recreation Commission meeting on 2 USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,. E. ns will be made at the Park & Recreation Commission meeting on the FOR SOCCER, SOFTBALL, FOOTBALL AND will be made at the Park & Recreation Commission meeting on the .y of Andover to try to meet the recreational needs of its citizens. The goal of n Commission in scheduling is to allot the limited number of recreational suitable manner, using compromise when necessary to accommodate the quests possible. The Guidelines for Field Usage by Youth Associations may eld allocation (see attached). Facility requests submitted by the due date -m will be given the highest priority. Subsequent requests will be filled on a basis if facilities are available. The sequencing of scheduling will be uth associations having first priority. expected in program this year 950 Number of participants expected from Andover this year 745 Number of participants in program last year 957 Number of participants from Andover last year 750 I Age brackets for „ rte..._ N BY Number of game fields/rinks needed per week this year 10 Indicate season start and end dates Aril 1St—Jul 31st Time slot desired (list 2 choices) 1. Eveland 1-3 and Sunshine 1-6 Eveland 1-3 and Sunshine 1-6 List specific fields/rinks being requested (refer to attached listing) 1. Eveland 1-3 and Sunshine 1-6 2. Eveiand 1-3 and Sunshine 1-6 Number of practice fields/rinks needed per week this year 10+ Time slot desired (list 2 choices) 1. Eveland 1-3 and Sunshine 1-6 2. Eveland 1-3 and Sunshine 1-6 List specific fields/rinks being requested (refer to attached listing) 1. Eveland 1-3 and Sunshine 1-6 2. Eveland 1-3 and Sunshine 1-6 Please check all boxes that apply: X Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission_ X Request to waivefees for use of the _fields/rinks. Note: Waiving of an fee must be approved by the City Council. X Fees are not required for use of the fields/rinks. X Fees are required as per City Code for use of the fields/rinks. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116/15 fielduse.doc 2 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities LYS �� Q__0 U/1c c Association President Phone (Home) �cOi- 3760 Print Name Phone (WorkQ Z Association President POA t Ckc t s Phone (Mobile) �;i4-irl c, �ti�-�(E-mail)D i'Yl r)r7nr. Signature (required) Dated ZC�%mcCva Address b . ( u lbQ Ciry State -Oq f\ Zin APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year Number of participants expected from Andover this year r, O D MAR - 2 2017 LY Number of of participants in program last year "-I 5 '�� Number of participants from Andover last year --t J- (7 Age brackets for 1 Number of game fields/rinks needed per week this year ) Indicate season start and end dates h A Q . 1 Time slot desired (list 2 choices) 1. Q.-� List specific fields/rinks being requested1refer to attached listing) Number of practice fields/rinks needed per week this year t9 Time slot desired (list 2 choices) List specific fields/rinks being requested (refer to attached listing) Please check all boxes that apply: >C Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission x Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council. Fees are not required for use of the fields/rinks. Fees are required as per City Code for use of the fields/rinks. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4116/15 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 11. Consider 2017 Spring/Summer Soccer/Lacrosse Schedule DATE: March 16, 2017 INTRODUCTION This item is in regard to consider approval of the 2017 spring/summer soccer/lacrosse schedule. DISCUSSION Attached for your review are the proposed fields that will be available for 2017 soccer/lacrosse season. The City has received applications for use of the fields from the following groups: Note: Copies of the By -Laws, 5010 Status, Certificate of Insurance and Grievance Procedures for NMSA and AALA are available from City staff if you would like to review them or you can visit NMSA and AALA websites for that information. NMSA and AALA have met and have agreed on the spring -summer schedule (see attached). As indicated on the proposed schedule, Fox Meadows Park is closed for the 2017 season and Timber Trails Park is closed for the 2017 spring -summer season. Fox Meadows Park will be under construction for the development of 2 new fields and staff is continuing to establish a good turf at Timber Trails Park. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2017 spring/summer soccer/lacrosse schedule. Respectfully submitted, ��H A Todd J. Haas Attachments: Proposed 2017 Schedule, Applications from NMSA and AALA Cc: Dave Tarleton, NMSA (copy sent by e-mail) Dan Thinnes, AALA, (copy sent by e-mail) of2016 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures North Metro Soccer 49% Yes Yes Yes Yes Assoc. MSA Andover Area 78% Yes Yes Yes Yes Lacrosse Assoc. (AALA) Note: Copies of the By -Laws, 5010 Status, Certificate of Insurance and Grievance Procedures for NMSA and AALA are available from City staff if you would like to review them or you can visit NMSA and AALA websites for that information. NMSA and AALA have met and have agreed on the spring -summer schedule (see attached). As indicated on the proposed schedule, Fox Meadows Park is closed for the 2017 season and Timber Trails Park is closed for the 2017 spring -summer season. Fox Meadows Park will be under construction for the development of 2 new fields and staff is continuing to establish a good turf at Timber Trails Park. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2017 spring/summer soccer/lacrosse schedule. Respectfully submitted, ��H A Todd J. Haas Attachments: Proposed 2017 Schedule, Applications from NMSA and AALA Cc: Dave Tarleton, NMSA (copy sent by e-mail) Dan Thinnes, AALA, (copy sent by e-mail) Page 1 ANDOVER SPRING/SUMMER 2017 SOCCER/LACROSSE SCHEDULE ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN City Hall #1 - - 500 to dark Next to S side of water towei NMSA NMSA NMSA NMSA NMSA NMSA NMSA _ _ (U-8 70 yds x 50 ds Sunshine #2 Soccer Field (Lighted) 5'00 - dark AALA AALA AALA AALA AALA AALA Next to 148th Ave NW _AALA - (Full size 225'x360') Sunshine #3 Soccer Field (Lighted) 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Field SE of complex Full size 225'x360') Sunshine #4 (Lighted) Soccer Field - - 5:00 - dark Field directly E of complex NMSA NMSA NMSA NMSA NMSA NMSA NMSA (U-10 80 yds x 50 ds) Hawkridge - East Field 5:00 - dark (U -12150'x300') NMSA NMSA - NMSA NMSA NMSA NMSA NMSA Hawkridge -Middle Field 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA (U-12 size 150'400') Hawkridge - West Field 5:00 - dark NMSA NMSA NMSA j NMSA NMSA NMSA NMSA Full size 225'x360') Hidden Creek North 5:00 to dark NMSA NMSA NMSA _ NMSA NMSA NMSA (U-10 80 yds x 50 ds _NMSA Fox Meadows 5:00 to dark CLOSED DUE TO THE RECONSTRUCTION OF THE PARK — Full size 225'x 360' -- — Page 1 Page 2 dawn-dusk dawn-dusk MON TUE WED THU FRI SAT SUN Oak Bluff 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA (U-10 80 yds x 50 ds Timber Trails 5:00 - dark U-10 80 yds x 50 ds) l FIELD IS CLOSED FOR THE SPRING-SUMMER SEASON Timber Rivers AALA AALA AALA 5:00-dark AALA AALA AALA AALA (Full size 225'x 360') Hidden Creek East 5:00-dark NMSA NM7SA7±1 NMSA NMSA NMSA NMSA NMSA (U-6 50 ds x 30 ds) practice onlypractice only practice only, practiconly practice onl practice only practice only Northwoods West AALA AALA AALA AALA AALA AALA AALA 5:00 - dark — - (U-6 60 yds x 40 ds) practice only practice only practice only practice only practice only practice only practice only Pleasant Oaks 5:00-dark NMSA I NMSA NMSA NMSA practice only NMSA practice only_practice NMSA only NMSA practice only (U-6 50 ycls x 30 ds) practice onl ractice only practice only Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA AALA Southeast field (Lighted) (Full size 225'x 360' Prairie Knoll AALA 5:00 to dark AALA AALA AALA AALA AALA AALA North field U-10 80 ds x 50 ds) Page 2 Page 3 dawn-dusk dawn-dusk Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA AALA Southwest field (Lighted) (Full size 225'x 360') Pine Hills North 5:00 to dark NMSA Grow West Field NMSA NMSA NMSA NMSA NMSA NMSA (Northwest field (Lighted)) (Full size 225'x 360') Pine Hills North 5:00 to dark Grow East Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA (Northeast field (Lighted)) (Full size 225'x 360') Pine Hills North 5:00 to dark Bennett Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA (South field (Lighted)) (Full size 225'x 360') * April 25-30/NMSA/Spring Tuneup Soccer Tourney/Hawkridge Park (west, middle and east fields) and Pine Hills North (Grow West, Grow East and Bennett Field) • June 12-15/NMSA Recreation Camp/Sunshine Park (fields 3 & 4) " June 19-23/NMSA/Coerver Competition Camp/Sunshine Park (fields 3 & 4) " June 26-29/NMSA/MN United Recreational Camp/Hawkridge Park (middle and east fields) " July 17-20/NMSA Tryout Prep Camp/Hawkridge Park (middle and east fields _ " Jul 17-21/NMSA/British Challenge Camp (9 am-3:30 pm)/Sunshine Park fields 3 & 4) * July 31 thru August 4/NMSA/Sanneh Foundation Rec Camp/Hawkridge Park (middle and east fields) • August 14-17/NMSA/MN united Competitive Camp/Ha wkrid a Park (middle and east fields) • Andover Fun Fest/July 7-8, 2017 I APPROVED: 3/16/2017 REVISED 3/16/2017 Date Parks Coordinator cc: Parks Maintenance Dept., NMSA, AALA, Biz Brouse, City Hall Front Desk Page 3 APPLICA Group requesting use Association President - F City WINTER USE :NOTE: Scheduling third Thursday in N FOR SPRING ANC BASEBALL, AND L NOTE: Scheduling third Thursday in M FOR FALL USE — BASEBALL. NOTE: Scheduling de third Thursday in July It is the policy of the Ci the Park and Recreatic facilities in a fair and e, maximum number of rE be used to determine f this completed form w come, first-served basi with City youth associa Number of participants FOR SCHEDULED USE OF RECREATIONAL FACILITIES facilities A o/A 1'//6-ro Jo(-cpf A '.A.) Phone Phone Phone /'7 (E -mai (required) Date (Home) ?6,',-510 - yo)/ FACILITIES - FIRST THURSDAY IN NOVEMBER. will be made at the Park & Recreation Commission meeting on the USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, will be made at the Park & Recreation Commission meeting on the FOR SOCCER, SOFTBALL, FOOTBALL AND will be made at the Park & Recreation Commission meeting on the of Andover to try to meet the recreational needs of its citizens. The goal of Commission in scheduling is to allot the limited number of recreational citable manner, using compromise when necessary to accommodate the uests possible. The Guidelines for Field Usage by Youth Associations may Id allocation (see attached). Facility requests submitted by the due date with be given the highest priority. Subsequent requests will be filled on a first - if facilities are available. The sequencing of scheduling will be considered ans having first priority. apected in program this year C7(� Number of participants xpected from Andover this year__; J -(S 5 Number of participants in program last year .?i1 Yir4cr- 1�01,o i''1-21 f F' -CJI W' `3(`1= 2,:3ge Number of participants from Andover last year 7 ccmmCP` 76'1 G - 64d(� -f %�;Cc�1'� - y$ �- = it Lei Age brackets for 1 MAR - 3 2017 K �� t" Number of game Indicate season start al Time slot desired (list 2 Last specific fields/rinks Number of practice fie Time slot desired (list List specific fields/rinks Please check all the City Council. Fees are required a Note: Field/hockey rin approval by the ks needed per week this year /:2 1 -ii ld� - & f cGry J end dates Alprni Iq 4-oTi �,l in 11 ? ul�] requested (refer to needed per week this year. requested (refer to attached listing) that apply: fI'''L Note: Waiving of any fee must be approved by (practice or games) use by any association or team is prohibited without ark and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as d termined by the City Council for park security. Approved: 1/2000 Revised WIVI S fielduse.doc N` Ire (A � i PROVIDED. Cell F"e/,ILI?11,A' 2 Spring Summer 2017 F Pine Hills Grow West Pine Hills Grow East 'Pine Hills Bennett Hawkridge East Hawkridge Middle / Hawkridge West f Sunshine North 1' Sunshine South' A Hidden Creek North Oak Bluff Watertower City Hail Timber Trails Practice Letter of Notes Participation Number No Change in Democr< No Change to 501C Stz Copy of Insurance Atta No Change to formal g Issue email also added Thanks, Antoine Ziegler Cell 612-239-3316 Requested North Metro Soccer ?vUcs {'r p.ray. G `J Fall 2016-919, Andover Fall 2016-485 (53%) procedures; available online at northmetrosoccer.org (Copy Attached) evance policy; also available online at northmetrosoccer.org it L_e,:oo r =_I rnei cssr, Mz r.rrf ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities: Andover Area Lacrosse Association Association President Dan Thin Phone (Home) 163-413 -2 to Pr' Phone (Work) Phone (Mobile) Association President (E-mail) on - d Date Address P.O. Box 48062 City Coon Rapids State MN Zip 55448 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission inscheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year:_ 290-320 Number of participants expected from Andover this year: 230-240 Number of participants in program last year: 279 Number of participants from Andover last year: 219 Age brackets for participation: 6-18 years old 1 Number of game fields/rinks needed per week this year 3 Indicate season start and end dates 4/1 (or as soon as available) to 8/15 Time slot desired (list 2 choices) 1. 4:00pm-10:00pm 2. 5:00pm-11:00pm List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll East 2. Prairie Knoll West 3. Sunshine Park South Number of practice fields/rinks needed per week this year 3 Time slot desired (list 2 choices) 1.4:00pm-10:00pm 2. 5:00pm-11:00pm List specific fields/rinks being requested (refer to attached listing) 1. Timber Rivers 2. Northwoods West 3. Prairie Knoll North Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. X Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by the City Council 0 Fees are not required for use of the fields/rinks. 0 Fees are required as per Citv Code for use of the fields/rinks. (See attached fee schedule) Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16/15 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 12. Consider Locking ASN Ball Fields/Andover Baseball Association DATE: March 16, 2017 INTRODUCTION The Andover Baseball Association (ABA) has requested to be on the agenda to discuss locking of the ball fields at the Andover Station North (ASN) Ball Field Facility during the regular season. DISCUSSION ABA would like to see the ball fields at ASN locked during the regular season except when there are games and practices to minimize damage to the fields and pitching mounds. As of right now the fields have been locked by the Parks Maintenance Department this spring to keep teams and the public off the fields until the turf is dry and the frost is out of the ground. Once the fields are ready to go for use the City will notify the associations. As far as locking the fields during the times when they are not used may pose an issue with residents and youth that would like to use the field and improve their skills. Keep in mind the fields are public. Note: Organized groups that would like to use the fields are required to make application with the City but groups or individuals not part of an organization and would like to go out and play pickup ball or throw around a football or frisbee in the past have been able to use the field at will as long as they do not damage or vandalize the ball fields. ACTION REQUIRED The Park and Recreation Commission is requested to consider a request from the Andover Baseball Association (ABA) to lock the ball fields at the Andover Station North (ASN) Ball Field Facility during the regular season. Respectfully submitted, Todd J. Haas Cc: Patricia Murnane, Andover Baseball Association President (copy sent by e-mail) IL V YE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 13. Consider Request for Improvements to Dugouts/Andover Baseball Association DATE: March 16, 2017 INTRODUCTION The Andover Baseball Association (ABA) has requested to be on the agenda to discuss improvements to the dugouts at Andover Station North (ASN) Ball Field Facility and other ball fields throughout the City. DISCUSSION Patricia Murnane, President of ABA, will be at the meeting to make a presentation of what ABA would like to see at ASN and the other baseball fields throughout the City that are used by their association in regards to dugout improvements. ACTION REQUIRED The Park and Recreation Commission is to consider a request from the Andover Baseball Association (ABA) to make improvements to the dugouts at Andover Station North (ASN) Ball Field Facility and other ball fields throughout the City. Respectfully submitted, Todd J. Haas Cc: Patricia Mumane, Andover Baseball Association President (copy sent by e-mail) DV1'E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 14. Consider Small Park Irrigation Project for 2017 DATE: March 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to consider a small park irrigation project or projects for 2017. DISCUSSION A small park irrigation project is identified in the 2017 Capital Improvement Plan (CIP) besides the irrigation project that is scheduled for Andover Lions Park which is a carryover project from last year since the Bunker Lake Boulevard NW reconstruction project did not start until this spring. The Parks Maintenance Department has identified 3 parks that are recommended to be considered for 2017. The 3 parks identified for irrigation improvements are as follows: • Wild Iris Park. This park is identified in the CIP for improvements for the year 2019. A water service will need to be installed since there is no existing city service to the park in addition to the irrigation system that will need to be installed. $42,500 has been identified to make all the improvements. • Hills of Bunker Lake West Park. This is a park that has also been identified by the Parks Maintenance Department as possible irrigation project. A water service will need to be installed since there is no existing city service to the park in addition to the irrigation system that will need to be installed. • Hidden Creek East Park. This park has also been identified by the Parks Maintenance Department as a possible irrigation project. There is already a water service available to the park so it is just a matter of installing the irrigation system and controls. With an allocated budget of $20,000 for 2017 it will not be possible to install the a water service and the irrigation system all in one year for Wild Iris Park or for Hills of Bunker Lake West Park but it possible to install the water services this year for both parks. So its staff's recommendation is to install the water service at both Wild Iris Park and at Hills of Bunker Lake West Park in 2017 and install the irrigation system at both parks in 2018. With a new irrigation being installed at Andover Lions Park and at Fox Meadows Park in 2017, the Parks Maintenance Department staff will not have the time to install any additional irrigation systems in other parks in 2017. ACTION REQUIRED The Park and Recreation Commission is requested to approve the install of water service installations for both Wild Iris Park and Hills of Bunker Lake West Park in 2017 and install the irrigation systems for both parks in 2018. Respectfully submitted, Todd J. Haas Attachments: Location maps of the parks ANk6Vf Capital Improvement Plan (2020) Project Name; WILD IRIS PARK L E G E N D Project Location f Lots/Parcels ED Park Water Right of Way City Limits Document Path: H:1Gisdata'Engineering\ProjectslCIP_2016.mxd 0 150 300 450 IM -NO MMMI Feet70 Hills of Bunker Lake West Park Date Created: March 07, 2017 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 15. Review Proposed Locations of Park Signs on City Streets and County Roads DATE: March 16, 2017 INTRODUCTION The Park and Recreation Commission is requested to review proposed locations of park signage on City streets and County roads. DISCUSSION City Staff is meeting with the Anoka County Highway Department staff on Friday, March 10�' and will provide an update at the meeting. Staff has requested that a formal letter from the Anoka County Highway Department be ready for this meeting as to what they will and will not allow per the attached list of parks in Zones A -D. ACTION REQUIRED The Park and Recreation Commission is requested to review proposed locations of park signage on City streets and County roads. Respectfully submitted, ,�� Todd J. Haas Attachments: Location maps of the parks as Proposed along County Roads ie A • Hawkridge Park (6A) • Pine Hills South Park (8A) would be on one sign with Pine Hills North • Timber Rivers Park (9A) • Timber Trails Park (10A) • Pine Hills North (11A) would be on one sign with Pine Hills South Park Zone B • Maple View Park and Open Space (28B) • Dalske Woodlands Open Space (27B) Zone C • Kelsey Round Lake Park (36C) (Park Guide Signs along County Roads already exists) • Rose Park (44C) • Strootman Park (46C) • Terrace Park (47C) Zone D • Andover Station North Ball Field Facility (60D) 2 signs each along Bunker Lake Blvd NW and Hanson Blvd NW • Eveland Fields (67D) • Hills of Bunker Lake West Park (71D) Can we place a sign on the same sign as ASN Ball Field Facility? • Oak Bluff Park (75D) • Prairie Knoll Park (76D) • Shadowbrook East Park (80D) Signs Proposed along City Streets Zone C • Northwoods East Park (40C) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director•, SUBJECT: 16. Review Outstanding Items/Maintenance Update DATE: March 16, 2017 Issues list as of 3/10/17 COMPLETED PROJECTS — ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due in April (most likely will be presented in May since the Commission will not have a meeting on April 20th). • Update of Quarterly Sheriff's Department Report on Park Patrol & Vandalism — Next quarterly report is due in April (most likely will be presented in May since the Commission will not have a meeting on April 20'h). • Andover Lions Park — The existing playground equipment has been removed and the site has been graded. The Parks Maintenance Department staff will be installing the equipment in the spring. Now that the Bunker Lake Blvd reconstruction will be done in 2017, the new water service can be installed so the park can be irrigated sometime this summer. The irrigation system will be installed sometime after the water service has been installed. • Fox Meadows Park — The bid of $149,999 has been awarded to E.H. Renner & Sons for construction of the irrigation well. The bid opening for the grading of the park is scheduled for March 28th. • Shadowbrook East Park — The new playground equipment for 5-12 years olds has been delivered to the City. The City will need to cover about $10,000 for some of the equipment and the deductible. Most of the cost to replace the equipment will be covered by insurance. The equipment will be installed in the spring. • Chesterton Commons Park —Staff and one of the playground suppliers is scheduled to meet with the neighborhood on March 16'`. The neighborhood at this point has not selected a playground structure as of yet but is still looking at sale units which expire on March 31 St. • Update on Existing and Future Park Facilities Chart — Staff is currently working on updating the draft Park Facilities Chart. This is tentatively scheduled to be on the agenda for review at the April 6th meeting as a workshop item. Once the Park Commission determines the Park Facilities Chart is ready to go, staff will schedule a joint meeting with the City Council so the Park and Recreation Commission can present the recommendations in regards to proposed improvement to the park system. This Park Facilities Chart will be used to help calculate the park dedication fee that is collected from new developments ON -HOLD PROJECTS — None at the time. UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD — Commissioner Butler OTHER ITEMS OF INTEREST — • Update of Park Signage Along County Roads/City Streets — Item is on the agenda. • Kelsey Round Lake Park -- Staff has received approval from the City Council to apply for a MNDNR grant (Outdoor Recreation Grant Program) for trail construction on the west side of the park. Application is due March 31, 2017. • ASN Trail -- Staff has received approval from the City Council to apply for a MNDNR grant (Local Trail Connections Grant Program) for trail construction from Kensington Estates development to Andover Station North Ball Field Facility. Application is due March 31, 2017. • Eveland Field Fencing — As mentioned at the February 2"d meeting by the Andover Athletic Association (AAA), the association is interested in seeing the outfield fence relocated closer to home plate to meet the fast pitch standards so the players have an opportunity to hit homeruns. Staff has received an estimate from a fence contractor for discussion purposes only with the association and the Anoka Hennepin School District. Staff will provide more of an update at the meeting once we had an opportunity to meet with the association and school district. Note: The existing outfield fencing itself is in pretty poor condition in some sections and probably should be replaced if the outfield fence is to be relocated. • Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2017- Crosstown Blvd NW between Bunker Lake Blvd NW and 140a' Avenue NW. ❖ 2018- Andover Blvd NW between Bluebird Street NW and Vale Street NW. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. Note: Staff has received approval from the City Council to apply for a MNDNR grant (Local Trail Connections Program). Application is due March 31, 2017. Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project has been awarded to North Pine Aggregate. The project is now under construction. The project is anticipated to be done in the fall of 2017. There will be road closures throughout the summer. You can visit the following website for updates at http://www.anokacounty.us/1578/Construction-Weekly Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2017. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 1/28/17 • Re -opened ice rinks and warming houses on January 27th after closing on January 19`n due to wane temperatures. • Continue ice rink maintenance and flooding on January 261H • Completed trash service for all parks, trails and warming houses. • Installed concrete picnic tables at Maple View Park and Rose Park. • Continue tree pruning at Purple Park and parks areas A and B. • Snow removal on trails, rinks and other areas as needed. 2/4/17 • Continue ice rink maintenance and flooding. • Completed trash service for all parks, trails and warming houses. • Continue tree pruning in parks areas A, B, C and D. • Snow removal of trails, rinks and other areas as needed. • Updated playground equipment installation information spreadsheet. • All staff attended training for new soap/foamier system for cleaning equipment. • Completed the February Toolbox Safety meeting on defensive driving & winter driving. • Completed the monthly inspection of Parks Department fire extinguishers. 2/11/17 • Continue ice rink maintenance and flooding. • Completed trash service for all warming houses, rinks, City Hall and high traffic parks. • Continue seasonal tree pruning. • Snow removal on trails, rinks and other areas as needed. • Removed a fallen tree behind 13770 Cottonwood Street (in Shadowbrook neighborhood) that fell on the resident's fence. 2/18/17 • Closed all warming houses and ice rinks for the season February 12`n. • Completed trash service for all warming houses, rinks, City Hall and high traffic parks. • Continue seasonal tree pruning around City Hall, Public Works buildings and trails. • Removed hockey nets and started painting/repairing them to store for next season. • Cleaned the Hawk Ridge rental warming house and had it removed for the season on February 161H • Cleaned rink maintenance equipment to be stored for the summer. • Pruned perennials and trees located around all Park signs. • Completed seasonal service on duck houses located in parks. 2/25/17 • Completed trash service for City Hall and high traffic parks. • Continue seasonal tree and shrub pruning around City Hall, Public Works building, Fire Stations and trails. • Completed painting and repairing hockey nets and put in storage until next season. • Started converting rink equipment to mowers for the summer and stored winter attachments. • Completed pruning perennials and trees located around all park signs. • Completed seasonal service of duck houses located in parks.