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HomeMy WebLinkAboutDecember 13, 20161685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV Andover Planning and Zoning Commission Meeting Agenda December 13, 2016 Andover City Hall Council Chambers 7:00 p.m. 1. Call to Order 2. Approval of Minutes —November 9, 2016 Regular Meeting 3. Public Hearing — Interim Use Permit - Stockpile — Preserve at Oak View — Metrowide Development 4. Other Business 5. Adjournment Y O F O. PLANNING AND ZONING COMMISSION MEETING — DECEMBER 13, 2016 The Andover Planning and Zoning Commission Meeting was called to order by Vice Chairperson Nemeth on December 13, 2016, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Commissioners absent: Also present: APPROVAL OFMINUTES. November 9, 2016 Commissioners Timothy Cleven, Scott Hudson, Bert Koehler IV, Steve Peterson, and Jeff Sims Chairperson Daninger Community Development Director Joe Janish City Planner Stephanie Hanson Others Ms. Hanson stated that there were no changes from staff to the minutes that were distributed. Commissioner Nemeth had the following changes: Page 2, line 4 —...hauling may not ensure the project can be completed in 2016, not 2017 (change 2017 to 2016) Page 2, line 41 — ...CCWD and the City, and also for economic reasons (add the word also) Page 4, line 5 — In the spring (add the word "the") Page 4, line 18 and line 24 —the date should be December 31, 2017 Page 5, line 21 — Motion carried on 6 ayes, 0 nays, 1 absent (Cleven) Page 7, line 18 — The Estates of Arbor Oaks is opening July 2017 (edit open to opening) Vice Chairperson Nemeth asked if there were any other changes. Commissioner Koehler indicated that he believed that line 4, page 2 was correct as stated and that the year should not be changed to 2016. Commissioner Nemeth directed the City staff to determine the exact wording to express the accurate intent. Regular Andover Planning and Zoning Commission Meeting Minutes — December 13, 2016 Page 2 Motion by Koehler, seconded by Peterson, to approve the minutes as amended. Motion carried on a 5 -ayes, 0 -nays, 1 -present (Cleven), 1 -absent vote (Daninger). PUBLIC HEARING: INTERIM USE PERMIT — STOCKPILE — PRESERVE AT OAK VIEW — METRO WIDE DEVELOPMENT. City Planner Hanson noted the purpose of this agenda item is to hold a public hearing and take input on an IUP to store up to 4,000 cubic yards of soil. City Planner Hanson reviewed the information with the Commission. Commissioner Koehler asked Ms. Hanson if the Commissioners had heard about this before and if not, why they were hearing about it now after the dirt was already in place. Ms. Hanson replied that the applicant was not aware the IUP was needed and that some communities have this requirement and some do not. She also reported that the developers came right away to the City to request a permit, when approached. She confirmed that the soil was already stored on site. Commissioner Koehler asked if residents in the area had been notified of the hearing that evening. Ms. Hanson stated that those residents within 700 feet had been notified. She had received two phone calls from residents wanting clarification. Commissioner Koehler asked if the applicant requests the days and times of hauling for the IUP or if the City puts that information into the document. Ms. Hanson responded that the City adds in the times to the IUP. Commissioner Koehler noted that the times/days were not consistent with the application that the Commission saw at the meeting the previous month. Ms. Hanson stated the times are consistent with the times for previously approved IUP's as part of an approved residential development such as Country Oaks North and White Pine Wilderness 2"d Addition. Commissioner Cleven asked how long the stock pile would be there. Ms. Hanson replied, November 30, 2019, and that condition number 5 states this date and that the IUP would also expire on that date. Within the City, IUPs are typically 2-3 years, and no more than 5 years, for approving stock piles. Vice Chairperson Nemeth asked about the quantity of subtractions and additions to the stockpile. Ms. Hanson replied that no more than 4,000 cubic yards, about what is there now, would be added or subtracted to the existing stockpile. Vice Chairperson Nemeth asked if there had been any comments from the engineering department. Ms. Hanson indicated yes, that silt fencing would need to be in place and seeding would need to be done. The City performs frequent inspections and once the soil is removed, the developer has to submit a final grading plan. Regular Andover Planning and Zoning Commission Meeting Minutes —December 13, 2016 Page 3 Vice Chairperson Nemeth asked for clarification as to why a haul route was not identified. Ms. Hanson stated that the soil would only be hauled within the development itself. Motion by Koehler, seconded by Cleven, to open the public hearing at 7:17 p.m. Motion carried on a 6 -ayes, 0 -nays, I -absent vote (Daninger). Kathleen Hammer, 105 South 5th Avenue, Minneapolis, was present from Metrowide Development. She stated that they had read the proposed IUP and has no issues with it. Commission Koehler asked if it would be an issue if weekend hauling was removed. Ms. Hammer noted that normal construction hours allow hauling on the weekend. Commissioner Koehler commented that the last IUP the Commission approved did not allow weekend hours. Ms. Hanson stated that condition number 4 allows hauling 8:00 a.m. — 1:00 p.m. on Saturdays and is consistent with other developments where there is hauling on site only and it is not leaving the development. Commissioner Sims clarified that in last month's IUP that was under consideration, the soil was going out on the road, and that last month's IUP was the exception, rather than this request. Ms. Hanson stated that the previous IUP was for mining where the soil will be leaving the site, and that this IUP is for land reclamation where the soils will remain within the development. Motion by Koehler, seconded by Cleven, to close the public hearing at 7:22 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent vote (Daninger). Vice Chairperson Nemeth noted that there was no one else in the audience, besides the applicant. There were no additional comments. Motion by Koehler, seconded by Cleven, to recommend to the City Council approval of the resolution granting an interim use permit for storage of soil for the property legally described as, Block 2, Lot 3, Preserve at Oak View, Anoka County, Minnesota. Motion carried on a 6 -ayes, 0 -nays, 1 -absent vote (Daninger). City Planner Hanson stated that this item would be before the Council at the January 3, 2017 City Council meeting. OTHER BUSINESS City Planner Hanson updated the Planning Commission on related items. Regular Andover Planning and Zoning Commission Meeting Minutes —December 13, 2016 Page 4 City Planner Hanson welcomed Joe Janish as the new Community Development Director for the City. He started a few weeks ago. On November 9, the Commission discussed extending the date for the mining permit for Mr. Smith on the properties along Butternut St. The City Council went ahead and extended the IUP to November 30, 2017. On December 6, the City Council held a public hearing on vacation of drainage and utility easement for a back and side yard within the Woodland Estates neighborhood. The Estates at Arbor Oaks received their Certificate of Occupancy. The Open House is on Thursday, December 15 from 5:00 — 7:00 p.m. Building permits for Joy's Kitchen and Dunkin Donuts are ready to be picked up. 103 new single family homes have been permitted by the City during the year. There are approximately 140 open lots in the City. Vice Chairperson Nemeth asked if there were going to be more tenants at Shoppes at Andover Station. Ms. Hanson replied that there would not be additional tenants as AT&T has 2 spaces. Vice Chairperson Nemeth inquired as to the outcome of the amount of time Mr. Smith would have to start and complete the IUP mining project that was discussed/proposed at the last Commission meeting. Ms. Hanson stated that the recommendation was not approved by the City Council but the change of date was approved. ADJOURNMENT Motion by Peterson, seconded by Koehler, to adjourn the meeting at 7:26 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent vote (Daninger). Respectfully Submitted, Marlene White, Recording Secretary TimeSaver Off Site Secretarial, Inc.