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HomeMy WebLinkAboutCC - February 21, 2017C I T Y 0 "Fo., 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, February 21, 2017 Call to Order — 7:00 p.m. Pledge of Allegiance Introduction of Sheriff's Deputies Resident Forum Proclamation - A Day of Action to End Domestic Violence - March 7, 2017 Agenda Approval 1. Approval of Minutes (1/24/17 Workshop; 2/7/17 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Plans & Specs/Order Ad for Bids/17-02, 2017 Street Reconstruction & 17-11, 168'h Lane NW Reconstruction — Engineering 4. Approve Application for Exempt Permit — Administration 5. Approve Massage Therapist License —Administration 6. Approve Implementation of Facility Condition Assessment and Maintenance Software —Administration Discussion Items 7. Anoka County Sheriff's Office Monthly Report — Sheriff 8. Hold Public Hearing/Order & Approve Plans & Specs/Order Ad for Bids/17-12/Reconstruction of 133`d Ave. NW West of Crooked Lake Blvd. NW - Engineering 9. Consider Amended Conditional Use Permit 15-01 for the Bulk Storage of Liquid Fuels at 14327 7th Avenue NW - Planning Staff Items 10. Administrator's Report —Administration Mayor/Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation — Introduction of Anoka County Sheriff Deputies DATE: February 21, 2017 The Anoka County Sheriff will be present at the meeting to introduce to the City Council the deputies that will be working the 2017 Anoka County Sheriff Law Enforcement Contract. submitted, CITY OF ANDOVER PROCLAMATION March 7`h of 2017 is proclaimed as A Day of Action to End Domestic Violence WHEREAS, Domestic violence, a pattern of behavior used to gain or maintain power over a partner, happens here in our community; and WHEREAS, Empathy happens here for the family, friends and communities that have experienced the painful death of someone to domestic violence; and WHEREAS, Accountability happends here with numerous orders for protection issued each year; and WHEREAS, Honoring the pioneering work of Minnesota advocates who here founded one of the nation's first shelters, Alexandra House; and WHEREAS; Collaboration happens here between domestic violence programs, law enforcement, court advocates, and community members to ensure the safety of survivors; and WHEREAS, The solutions to end domestic violence happen here, with the commitment of our entire community. NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL THAT, I, Julie Trude, Mayor of Andover, proclaims the 7th day of March, 2017 as, A Day of Action to End Domestic Violence. ,%uCse Trude, 'Mayor - City of An6ver Y 0 F O ``♦ E 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrl FROM: Michelle Harmer, Deputy City SUBJECT: Approval of Minutes DATE: February 21, 2017 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: January 24, 2017 Workshop February 7, 2017 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully (s'ubmi'tted, Michelle Hartner Deputy City Clerk Attach: Minutes D 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP MEETING —JANUARY24,2017 7 MINUTES 8 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, 11 January 24, 2017, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Mike Knight, Sheri Bukkila (arrived at 6:11 p.m.), Valerie Holthus 15 and James Goodrich 16 Councilmember absent: None 17 Also present: City Administrator, Jim Dickinson 18 Community Development Director, Joe Janish 19 Director of Public Works/City Engineer, David Berkowitz 20 Asst. Public Works Director, Todd Haas 21 Park & Recreation Chairperson, Shane Stenzel 22 Park and Recreation Commissioner, Jim Lindahl 23 Park and Recreation Commissioner, John Angell 24 Park and Recreation Commissioner, Mark Miskowiec (arrived at 25 6:07 p.m.) 26 Park and RecreationCommissioner, Ted Butler 27 Others 28 29 30 CHANGES TO AGENDA 31 32 Mayor Trude indicated there is one supplemental Item 3 in reference to some action on 33 approving a quote for tree clearing, Project 16-40, Smith's Green Acres Ditch Clearing and 34 Cleaning and Project 17-18, South Access to Woodland Creek Wetland Restoration. She 35 indicated normally the City Council does not act at workshop meetings but it was noted at a 36 previously Council meeting that the Council would have to act because they did not have the 37 materials they needed at that meeting to act so there was notice this action would occur at this 38 workshop meeting. 39 40 Mr. Dickinson stated one of the items is due to the timeliness for project completion. We need to 41 get this project done during the winter months and getting the projects together and the 42 coordination takes time, we are now ready to do the project. 43 44 Mayor Trude stated in regard to Item 8, she would like to have a small group to discuss 45 communication in the City. 46 47 Mr. Dickinson noted this could be put under Other Business along with an update he had on a Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 2 1 Fire Department item. 2 3 JOINT MEETING WITH PARK & RECREATION COMMISSION 4 5 A. Review Draft Plan/14-15/Fox Meadows Park 6 7 Mr. Berkowitz stated the City Council is requested to review the draft plan options for Project 8 14-15, Fox Meadows Park. He reviewed the plan layout with the Council and Commission. 9 10 Commissioner Miskowiec arrived at 6:07 p.m. 11 12 Councilmember Holthus thought there was discussion about the sliding hill being in the way of 13 the parking lot and fields and she asked for more information. Mr. Berkowitz stated the way the 14 fields are laid out the drainage goes towards the ponding area by the parking lot. The sliding hill 15 and berm area would be removed and the material would be used for other parts of the field and 16 access would be stockpiled within the parking lot and can be used and hauled out. He did not 17 believe there was much use of the sliding hill so it was decided to be removed. 18 19 Mr. Berkowitz reviewed the different layouts with the Council and noted the difference in the 20 costs between the layouts is the dirt work, everything else is pretty much the same or similar. 21 22 Councilmember Goodrich stated on all three options they still have all the same parts, the fields, 23 etc. but it is just a matter of where they will be placed within the park. Mr. Berkowitz indicated 24 that was correct. 25 26 Councilmember Bukkila arrived at 6:11 p.m. 27 28 Mr. Berkowitz showed the layout changes in the three options. 29 30 Mr. John Burgeson, 4345 157th Avenue NW, asked if dirt would be removed in option three. 31 Mr. Berkowitz stated dirt would not be removed, they would need to bring dirt in. Any material 32 in option three would be utilized on site to fill other areas and they would also have to import 33 another 2,000 yards of dirt. 34 35 Councilmember Holthus asked what option would be the greatest distance from the southerly 36 property line. Mr. Berkowitz stated it would be option three, they would be moving it north and 37 to the west. There would be about 112 feet from the property line. 38 39 Mayor Trude thought all the options looked the same to them and she wondered if there was 40 anything else significant in any of the plans. Mr. Berkowitz stated the only difference is the 41 large field layout placement. Mayor Trude asked if the ponding was the same in each of the 42 options. Mr. Berkowitz stated they will be utilizing all of the existing low land area for the 43 ponding, but indicated each option would require different drainage computations. 44 Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 3 1 Mr. Berkowitz stated they have not shown any trail on the layout yet and what he would 2 recommend if there is continued interest, he would suggest a trail in an area that can be mowed 3 and removing only a few trees here and there. If they grade in a trail now they would probably 4 have some substantial tree removal. He thought they could make a trail that would work around 5 the trees and only remove a few trees here and there. 6 7 Chairperson Stenzel stated there would still be a paved trail from the parking lot to the fields. 8 Mr. Berkowitz stated the nature trail would start from the edge of the parking lot which would 9 work its way around the outside of the park and tie back into the paved trail by the basketball 10 court. 11 12 Councilmember Bukkila asked if the nature trail will require grading. Mr. Berkowitz suggested 13 there not be any grading done. Mr. Dickinson stated the trail would be similar to what is at 14 North Woods Preserve and would be a more natural setting. Councilmember Bukkila asked if 15 they would consider leveling the terrain at all. Mr. Berkowitz stated at this point a trail around 16 the park would only be mowed. 17 18 Mr. David Olson, Attorney for the Burgeson's stated his clients have a strong preference for 19 option 3. They would like to see the large field located the furthest from their property line and 20 as he understood it the proposed options that have just been described, the only thing that 21 differentiates the three is the cost of fill and excavation and at this point from what they have 22 seen and the information that has been provided to them he did not think any firm determination 23 can be made as to what the actual costs will be. He stated he has not seen or believe there is any 24 actual quotations from contractors and he has not seen a geo-technical report which would 25 inform an excavator of what needs to be taken out, what needs to be put in, soil analysis, whether 26 the soil is adequate for as base. Based on these preliminary things, which are based in part on 27 Lidar, it is all very rough and with the cost levels they are talking about and minor 28 differentiations he did not think this would be an appropriate time to push for one option or 29 another until they have better data and they can determine what the costs are. 30 31 Mr. Berkowitz stated they have done an actual survey. The City Engineering Technicians have 32 been to the site and conducted a full survey. When it comes to geo-technical reports, typically 33 they do not do those on park projects. The City has a turf expert they work with that does a 34 physical site visit and evaluates the type of material that is out there and provides the City with a 35 recommendation. 36 37 Mayor Trude stated City staff is working daily with developers in the City and they are 38 interacting with them regarding importing soils and sand. Mr. Berkowitz stated dirt in Andover 39 is a premium. He stated when the developer has dirt on their own site they do not want to get rid 40 of it and they have dealt with many IUP's where they want to stockpile on their own site 41 knowing that it is important to keep the dirt that they have. Another thing that drives it too is if 42 there are other projects in the area. 43 44 Mr. Olson stated for clarity there has not been any geo-technical reports. Mr. Berkowitz Andover City Council Workshop Meeting Minutes — danuary 24, 2017 Page 4 1 indicated they would not be getting a geo-technical report for the park, those are usually a 2 requirement for buildings, not fields. 3 4 Mrs. Rita Burgeson, 4345 157th Avenue NW, stated she asked for the information sooner so they 5 could review it but they did not receive the information until Tuesday, January 17, 2017. She 6 noted it was hard to have a meaningful conversation when they did not get the material sooner. 7 She stated she was a little concerned with this because she talked to a well person and there was 8 concern about having adequate buffer in place so anything that is placed on the surface for weeds 9 does not get into the ground water. She stated she was concerned the Council was making a 10 huge decision without substantive information. She noted she has allergies and the chemicals 11 that are put on the lawn can only be put on with less than a ten mile per hour wind or else it will 12 drift to their property. She stated there are a million questions and she did not feel they could 13 have a meaningful discussion without more information. 14 15 Mr. Dickinson stated they are discussing the future layout of the park this evening, not park 16 maintenance. The City will need to get this built and constructed before maintenance. No 17 maintenance will take place until they have grass started and growing. He stated now their focus 18 is on getting a layout so they can focus their efforts on putting together the final plans, get it out 19 to contractors to get costs so they know what they are dealing with as far as costs. The other side 20 of it too is the City looks to experts for their fields that will give them recommendations and 21 provide a good product that will provide good quality play with limited long term maintenance. 22 The expert they work with has significant experience and the School District has worked with 23 this individual with great success. Another thing to keep in mind as they move forward, there is 24 concern with the well and the City is concerned with water conservation. He stated they must do 25 things within the confines of an appropriation permit they get from the DNR, so they have 26 restrictions, and they need to make sure they fall within that criteria otherwise there are penalties 27 associated with that. Many of those things are moving down a path but tonight they are focusing 28 on looking at a future layout of the park. We need to focus efforts on proceeding down a path to 29 get costs. 30 31 Chairperson Stenzel stated this is a park they have identified by the needs of the residents which 32 will help to alleviate some of the other fields that are being overused with multiple sports. He 33 stated they have gone through their CIP adding more parks and irrigating them and getting them 34 ready for use to spread the use out. 35 36 Commissioner Miskowiec thought option two makes good sense of a existing field. All they are 37 doing is improving it. Option three is moving the entire field down the slope. He thought they 38 should improve the existing field, without the added cost to move it. 39 40 Commissioner Butler stated in looking at the different options he thought option one would be 41 the lower cost. He was glad to see one of the options further away from the property line is 42 actually the lowest cost option. He stated option two seems like a good middle ground solution. 43 44 Councilmember Knight asked if there is any privacy factors built into this site. Mayor Trude Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 5 1 thought they should hear from the rest of the Commissioners before Council comments. 2 3 Commissioner Lindahl stated he did not have any problem with option two, if it gives them the 4 best value as far as bidding for the same outcome, he thought they should go for that. 6 Commissioner Angell stated in regard to maintenance and what could be put onto the field, he 7 thought the City, from a maintenance standpoint, they should adhere to the criteria of the DNR. 8 He stated this was an important part to take note about. Commissioner Lindahl stated the DNR 9 is a stringent agency and they are being very stringent on their well application and reviews. 10 11 Mr. Berkowitz stated they need to follow the MN Department of Agriculture requirements and 12 that is part of the maintenance of the fields. They have provided to the Burgeson's a turf 13 management summary that the City follows. 14 15 The Commission concurred that option two would be the best option. 16 17 Councilmember Knight wondered if there is a privacy factor built in on the south side. Mr. 18 Berkowitz showed on the map a fence along with trees that exist and their goal would be to 19 provide or keep as many trees in place as possible in the area and with the potential to add more 20 in the future. It was noted the fence would remain. 21 22 The Council discussed with staff the different amenities on each of the options along with the 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 improvement costs. Mayor Trude felt that option two was the way the Council was going to go. Mr. Burgeson stated they are concerned with a few things. The vapors or overspray from when the field is treated, the closer they are, the greater the risk. He stated he understood a prevailing wind was from the northwest most of the time which would take it straight in to their home. He stated they are highly concerned about it and they have read the MSDS sheets and several of the chemicals they use are dangerous to inhale. He stated they are highly concerned about that. He noted when looking at the ground water, there is no boring or anything going on in regard to the ground water. He stated Mrs. Burgeson talked to experts and they are highly concerned with over time the stuff can go into the ground water and they could be poisoned. He wondered how the City is going to prevent chemicals from going down into the ground water. Another thing is he'asked some questions about the water usage to Mr. Berkowitz and he was given cycle times, gallons per minutes used by the pump, the number of days per year and he asked whether very hot, dry conditions when they knew they would be watering a lot and they were given a bunch of different numbers and he did the calculations and determined the millions of gallons of water the City would be using in a year and he asked Mr. Berkowitz if there was anything wrong with the calculations and if so to please show him and nothing was shown to him, he only said what the goal was. He stated they were concerned about the ground water and they were also concerned about pollution and getting poisoned and concerned about their well going dry by a large draw down and what the City would do about it and was told the City would not do anything because it could not be proven it was the City that made the well go dry. Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 6 1 Mayor Trude stated they have had success with several parks like this and some neighbors have 2 had concerns and the City did the monitoring and she thought the City was willing to monitor the 3 well. She stated the City has offered to do monitoring of the ground water. She wondered what 4 their goal is for the City. Mr. Burgeson hoped they would not get hurt in this. Mrs. Burgeson 5 stated they are not trying to stop this but directing their concerns to the City and make a 6 workable solution. 7 8 Mayor Trude stated they had a good summary of the Burgeson's concerns and thought the way 9 they will be addressing those concerns as they move ahead is that they have the well issues 10 which are separate from this group and they do not get involved in that, it is handled by City 11 staff. She noted she has never heard a complaint about wells after one of the projects has gone 12 in. Mr. Berkowitz stated the City is going to smart controllers rather than rain monitors on the 13 irrigation. This will monitor everything throughout the year and will reduce the watering that 14 needs to be done. 15 16 Mr. Berkowitz reviewed the water appropriation permit with the Council and Commission. He 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 stated their goal in the City is water conservation. Mr. Dickinson stated to answer the question on the well, hypothetical questions have been proposed to them by the Burgesons relative to the well and to give an answer to some of the hypothetical questions would be a definitive answer whether or not the City would pay for a new well if the Burgeson's well were to go dry and the DNR would work with the City on it. He stated he cannot say with a hundred percent specificity that their well would go dry with a direct correlation to the City well so he will not give a definitive answer at this time that the City would pay for a new well if the Burgeson's well were to go dry because he did not know that it is going to be directly correlated. Mr. Olson stated a decision that forecloses option three today is a premature decision. It is not in the City's or the Burgeson's interest. The data and the estimates they are looking at are both in his opinion and an engineer he has discussed this with is these are guesstimates and do not consider what could happen when they get actual bids. They do not consider many things. He felt the City needed to keep it open until they get real bids and real costs. Mayor Trude stated staff s direction is to proceed with option two. She asked if there was any additional input or do they support the recommendation. Councilmember Bukkila asked if there were any negative impacts to do two bids. Mr. Berkowitz stated they would have to put together two different sets of plans. They have currently put together three different options which they typically do not do. They would also have to put two plan sets together. Mr. Olson stated that is not too much for the City to put together a minor variation in the one plan. Mr. Berkowitz stated it would be a location difference and also be a quantity difference based on what the bid quantity for granules, borrow or common excavation. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 7 Councilmember Bukkila stated in terms of time spent on developing one or two plans, she wondered how much time staff would take to do two plans. Mr. Berkowitz stated he could not give an accurate time it would take to do two separate plans just off the cuff. He noted the three options took several weeks to prepare and he would have to talk to the technicians to get a better estimate. Commissioner Holthus asked how this would affect the rest of the park CIP and all the other projects they need to do and would this hold up other projects they would really like to get accomplished. Mr. Dickinson stated they have already identified that the park shelter may have to be pulled out to stay within the cash flow analysis. The current budget set can be achieved based on available dollars. Mayor Trude recapped the project and wondered if they should hold the project up in order to have two engineering documents. She did not think they needed to spend the extra money for twenty feet and felt they had quite a good distance. Councilmember Goodrich stated he liked the fact that the well is on the north side of the project. He stated they have done trails and other things with a lot less space than this. He stated there is a fence there, a tree buffer behind the fence and he compared this to other projects in the City and he felt there was plenty of space to him and with the cost savings in mind he was in favor of option two. Councilmember Holthus stated the difference between option two and three price wise is the entire budget for years 2018 and 2019 for the parks. Looking at that extreme increase in costs she would be in favor of option two. Councilmember Knight stated option two is the best of the three. Councilmember Bukkila thought they needed to weigh it out in totality and how much time has already been spent on researching this and she thought they have made a lot of accommodations and noted she also borders a park and understood the Burgeson's perspective. In terms of what the City has done to accommodate them is beyond comprehension for her. She stated she has not received the same attention from the City that the Burgeson's have and the most she has gotten is a few bushes, the neighbors have gotten trees which they have had to water on park property to get them to grow. What the neighborhood around them has done is put in the labor and the extra bushes or trees to get what they want and the Burgeson's have gotten so many accommodations and she thought they have seen this move a considerable distance and thought they are on the right path but to put more time into it to get the additional bid, they are talking about an extra $1,000 or more to do that with an overall budget cost of $70,000. To put an extra $2,000 in a project which she did not want to do, she would not do it with her own budget. Mr. Burgeson stated they would donate $20,000 to the City if they move the field over. He noted they have already paid for the fence separating the park from their property. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 8 Mayor Trude indicated she appreciated that offer. She felt staff has received direction from the Council and Park Commission. Mr. Dickinson felt confident they would see a significant difference between options two and three. Spending the additional dollars to put together two plans would not be fruitful. B. Update of the Park Comprehensive Plan Mr. Haas reviewed the Park Comprehensive Plan with the Council and Commission. Mayor Trude asked if the park dedication fee be raised based on land costs. Mr. Dickinson stated it is based on a correlation of project costs to land values and future development. C. Discuss 2018-2022 CIP for Parks and the Future of the City Park System Chairperson Stenzel reviewed the 2018-2022 CIP. He stated they have asked the athletic associations to come to their next Park and Recreation Commission meeting to get their ideas and know what their needs are and what they may be willing to contribute. He asked the Council what they would like to see done as a priority. Councilmember Bukkila thought this was all about exercising caution. They need to maintain the parks we have and they have not yet figured out how to pay for everything there, and now we are looking at the CIP wondering what more could we add. She thought they should solve the problem of park maintenance needs before they add more items to the CIP. She thought they needed to figure out where they are at. In terms of moving forward and getting any more momentum for anything more than what they have projected for projects is foolish. They need to first figure out how they are going to pay for the maintenance but she also understood they needed to keep communication open with the associations. Chairperson Stenzel stated he understood what Councilmember Bukkila was stressing and they always want to have a good relationship with the associations. Part of that is to hear and understand what their concerns are but also there are things that the associations have that are maintenance or safety items. Commissioner Lindahl noted sometimes the request is just enhancements to an existing park or field. Councilmember Bukkila stated going forward as the parks come in whether developers build them or the City builds them, they should not be having people come in after the fact asking for security lights and safety issues, there needs to be a little more aforethought put in from the beginning, a little bit more preventative needs to be determined based on where the park is located and how isolated it is. Commissioner Lindahl stated in regard to lighting in parks, sometimes it is a magnet and sometimes it is a deterrent for problems. Mayor Trude stated another issue she has heard is there are plenty of soccer fields, not enough football and lacrosse fields in the City so people are hoping that when the parks are reconstructed or new parks are put in that they put in football and lacrosse fields and no more soccer fields. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — January 24, 2017 Page 9 Chairperson Stenzel stated the Commission is also hearing that and they have been talking to the turf expert and he did talk a lot about our fields and dedicating play to one sport. The associations have been communicating well with the addition of some of the parks and spreading the play out so they are starting to see some rest time for some of the fields. They have not heard anything from the associations about conflicts in fields with different sports. Mayor Trude stated she has heard it, especially with football. Chairperson Stenzel stated until the associations bring an issue to the Commission they do not know there is a problem and every time an association submits their application they are asked if there are any issues or problems. They have not been reporting that there have been issues. Councilmember Holthus stated in Kelsey Round Lake Park there is $9,665 in 2016 which was the planning phase of what is in mind for that park. There is nothing in the CIP for Kelsey Round Lake Park after that and she wondered why. Chairperson Stenzel indicated they are putting Kelsey Round Lake Park in for grants and once they understand what the grants are and if there are matching grants they will come back and look at it further. His understanding is they are applying for DNR, trail and outdoor recreation grants. Councilmember Holthus stated she would like to see some historical placards at Kelsey Round Lake Park so people know the history of what occurred there. Chairperson Stenzel stated they would make note of that and that is part of the overall park plan. They would like to get a cost estimate on what it would come to so it can be allocated. Councilmember Knight thought it would also be nice to have some picnic tables in the area of the park by the placards so people can sit and talk about the history. Commissioner Lindahl stated they have a plan and are just waiting to see if they get any grant money. Councilmember Knight wondered if there would be some way of coordinating, advertising signs. They have all these ballparks and other cities are utilizing them for advertising revenue and the City is getting more and more businesses requesting advertising in the parks. Mr. Haas stated currently the City does have advertising in the ball parks and it is currently done through the associations by an agreement with the City. Councilmember Goodrich stated he has not received any emails or phone calls about spring things and he did not have any major direction the Commission needed to go. The only thing that came to mind was to try to look forward so they do not get jammed up in trying to find money to pay for everything at one time. Commissioner Miskowiec stated the Commission was good with the CIP as it is and they will continue to work on it. Councilmember Holthus asked where the irrigation projects in 2017, 2018 and 2019 are going. Mr. Haas stated the Commission has not decided all that at this point. They will for sure be doing Andover Lions Park this summer. Mayor Trude stated she has heard from residents that the park maps are still too crowded and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — d7anuary 24, 2017 Page 10 small and that they cannot find parks so she thought the Commission could work on that and update the maps on the website to make them easier to read. Commissioner Butler thought the Commission could do a lot more with the park information on the City website. D. Discuss Park Maintenance Needs Chairperson Stenzel reviewed park maintenance needs with the Council. He stated they are not asking for money right now but they need to be cautious and prepared because the infrastructure they currently have is getting older. They have asked staff to look at this. He noted a lot of cities are currently going out for park referendums because the maintenance money has run out or cities have used referendums to fund other items. The Commission is looking at and pointing out some possible funding problems that may come up within the next five years. They are asking this be added into the Comprehensive Plan going forward as they update their plan to show park replacement so they can show what in the next five years and beyond that they can expect out of the maintenance fund. Mayor Trude stated she is uncomfortable making this a part of the Comprehensive Plan. She is ok with this being part of an annual update because they get residents that will come to the Council and if this changes there will be a lot of work needed to be done to the Comprehensive Plan. Councilmember Holthus asked who sees this. Mayor Trude stated if they make this part of the Comprehensive Plan it is published and part of the public record. Mr. Dickinson stated it is published but if they have a specific number of dollars then the projects that are identified would need to fall within that guideline. If that was the direction, then they would integrate that process into the Comprehensive Plan. Chairperson Stenzel stated what he is showing is they have some replacement costs that are coming up and are going to keep coming up and that dollar amount is going to increase. For budgeting purposes in the future as they look at where they are going, the Council needs to keep that in mind. Councilmember Bukkila asked in terms of having this on the maintenance sheet, is it for the Council benefit or does it serve a purpose. Chairperson Stenzel stated they are trying to identify priority wise what needs to be done. Councilmember Knight asked if they have evaluated the maintenance expenses and needs. Chairperson Stenzel indicated that has been identified. Commissioner Butler stated the Council did redirect some funds that had been coming from the levy to capital improvements a couple of years ago. Mr. Dickinson indicated that is how some of the first replacement items are getting paid for. They set aside the funds and one of the tasks they provide to the Park and Recreation Commission, the Park Maintenance people and Mr. Haas, they all work together to identify the next and future replacement projects that need to be put on the list. He stated two years ago, the Council started setting aside dollars of $90,000 a year for doing replacement. The first items on the list for 2017 projects, have dollars that were set aside are being utilized. There are four more 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 11 years of projects of which over the course of those four years they are going to have about $360,000 under current budgeting practices that are available and the Commission has already identified $233,000 more than what they will have in available dollars. The Commission is making the statement to the Council that the Council should start looking at the budget dollars that do go to park maintenance to increase them starting with next years' budget. Councilmember Bukkila asked if there are any opportunities for savings if they look at a window of three years and put similar items together to do them at the same time for a lower price. Chairperson Stenzel stated they are doing that and that is a reason for looking out five years rather than one year. They will try to take advantage of packaging things together for a lower cost when they can. Mr. Dickinson stated if an item is over the budget but when looked at over years made sense to do now, the Commission would come to the Council for advice on how to proceed. Councilmember Holthus stated in 2018 there is a total of $190,200 worth of projects and there will be $81,720 in the fund balance so they will be short $108,000, that is not reasonable. Mayor Trude stated this is a starting point and now the City budget sorts this out. Mr. Dickinson concurred. Mayor Trude stated things are going to change and this is only a working document. Councilmember Bukkila stated the park improvement fund, is for new build, and replacement is from the maintenance fund. Mr. Dickinson stated that is correct. Mayor Trude stated they are not looking at solving the budget problems at this meeting. Mr. Dickinson stated the message the Commission is bringing to the Council is they have $90,000 a year and it is great they are focusing on replacement but they believe we are not putting enough dollars aside to deal with what the needs are today and the message is the Council needs to make an effort to increase those funds on an annual basis otherwise we are going to fall further behind each year. Commissioner Butler left the meeting at 7:45 p.m. E. Discuss the Future of the Open Space Properties Chairperson Stenzel stated this is being brought up because when they talk to the community about open space, the community sees park. The question comes back to at what point do they look at this as far as funding for open space and parks. He did not think people knew the difference between the two. Councilmember Knight stated open space has not been defined for the public. Chairperson Stenzel agreed. Mr. Dickinson stated open space has been defined, it was defined by the referendum question and was defined that they would purchase property for the preservation of open space properties, to improve water quality and wildlife habitat. They should make sure that the open space meets those minimal criteria, and based on the Statute authorizing the referendum 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — danuary 24, 2017 Page 12 question, that property needs to remain that way forever. People voted on funding that and voted on the definition of those properties. He thought maybe instead of calling them open space they should call them preserves. Chairperson Stenzel asked what the difference was between a "Preserve" and Kelsey Round Lake Park. Mayor Trude thought Kelsey Round Lake Park was a precursor to the open space area. Chairperson Stenzel stated as a resident when he walks through Martin's Meadows and Kelsey Round Lake Park, what is the difference between the two. Commissioner Lindahl stated the difference is in how it was acquired. Mayor Trude wondered if the issue is communication. Chairperson Stenzel stated this is a branding/labeling/communication issue. Mayor Trude thought the new Commission Members wanted to help with the communication issues in the City. Commissioner Miskowiec thought the issue with this is the branding of it and stated the Commission wanted to rebrand some of the names. People did not know the difference. The Council liked rebranding the open space properties to preserves. Commissioner Miskowiec asked the Council to allow them as a Commission to discuss the possibly of rebranding the open space to clarify it better for the residents. Councilmember Holthus thought when this is discussed it should be discussed as a joint meeting with the Open Space Commission. F. Discuss Community -Wide Survey Chairperson Stenzel stated the Commission understood there is a community wide survey going out and wondered if there are any questions the Commission should ask. They will be having a joint meeting with the Community Center Advisory Commission to talk about questions. Mr. Dickinson asked if there are specific questions that are off limits. The Council felt the Commission should not be asking questions about a bond or referendum on parks. Chairperson Stenzel asked if the Council was formulating questions regarding trails. Mayor Trude thought the Commission could do that for the survey. Mr. Haas noted the Commission will have a joint meeting with the Community Center Advisory Commission to formulate questions and will bring them back to the Council for review and approval. The Council thought that was a good plan. Mayor Trude thought there should be some questions focused on adult recreation in the City because in the past they have really focused on the children. Councilmember Knight wondered if they could add a page to the newsletter where they can put all kinds of information in there about what they are talking about then the residents would have Andover City Council Workshop Meeting Minutes — danuary 24, 2017 Page 13 1 another source of information and every home gets it. 2 3 Mr. Dickinson stated there are many options with the newsletter, currently they publish it six 4 times a year and maybe they could increase that to eight or up to twelve times a year. If they 5 increase the number of issues there will be additional money needed to do that and additional 6 coordination of the additional issues by staff. 7 8 Councilmember Bukkila thought they could also cut down on the Council portion of the 9 newsletter to make room for other information. 10 11 Mayor Trude asked if there are somethings the Council needed to be aware of and did the 12 Commission see any new trends in the community. 13 14 Chairperson Stenzel stated current trends are fat tire biking, which has become more popular but 15 has not quite made it to Andover. He also thought pickleball was growing and they are still 16 adding more families in the community. Commissioner Miskowiec thought they were aware of 17 new things going on the community. 18 19 Chairperson Stenzel stated one request the Commission received was for the use of the ice 20 skating rinks in the summer for dog training. This is a community education program and 21 someone came to the Commission with the request. 22 23 The Joint City Council/Park Commission meeting ended at 8:10 p.m. 24 25 RECESS AND RECONVENE 26 27 The Council recessed at 8:10 p.m. 28 29 The Council reconvened at 8:15 p.m. 30 31 APPROVE TREE CLEARING QUOTES/16-40, SMITH'S GREEN ACRES DITCH 32 CLEANING & 17-18, SOUTH ACCESS TO WOODLAND CREEK WETLAND 33 RESTORATION 34 35 Mr. Berkowitz reviewed the information with the Council and presented the quotes to them 36 asking for approval. He noted the quotes came in higher then he predicted. 37 38 Mayor Trude asked if staff has contacted other people for more quotes after they received these. 39 Mr. Berkowitz stated they have not requoted and after talking with Kameron Kytonen, Natural 40 Resources Technician and the contractors it was determined this is not an easy project. There is 41 a powerline that goes through there and they contacted Connexus Energy to see if they could get 42 some assistance and they already cleared their area along the fence line. 43 44 Councilmember Holthus wondered if the residents would want to keep the cut wood. Mr. Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 14 1 Berkowitz indicated there was a neighborhood meeting and no one brought up wanting to keep 2 the wood. 3 4 Motion by Bukkila, Seconded by Holthus, to go with the low quote by YTS Companies, LLC. 5 Motion carried unanimously. 6 7 UPDATE ON IMNSON BOULEVARD NW RECONSTRUCTION FROM JAY ST. NW TO 8 CROSSTOWNBLVD. NW/15-16 9 10 Mr. Berkowitz updated the Council on the Hanson Boulevard reconstruction from Jay Street NW 11 to Crosstown Boulevard NW. He noted there will be an informational meeting at the Bunker 12 Lake Activity Center on February 22na 13 14 Mayor Trude indicated she did not like the idea of having a slip lane at Crosstown Boulevard 15 added to the plan because they are dangerous for everyone. 16 17 Mr. Berkowitz continued reviewing the updates with the Council. 18 19 Councilmember Holthus stated north of 16150 Avenue, in the future did staff think this will be 20 increased to four lanes. Mr. Berkowitz thought that would be the case. Mr. Dickinson did not 21 think it would happen for a long time because of the limited density north of 16151 Avenue. 22 23 Mr. Berkowitz updated the Council on Bunker Lake Boulevard reconstruction. 24 25 Mayor Trude thought traffic is going to be a nightmare when Bunker Lake Boulevard is 26 reconstructed because the cars are going to be redirected from Goldenrod Street to the 27 Shadowbrook development and from Prairie Road to Andover Boulevard. Mr. Berkowitz stated 28 another backup will be Andover Boulevard and Hanson Boulevard. 29 30 Mr. Berkowitz stated Hanson Boulevard reconstruction is likely going to be moved up to 2018. 31 32 COMMUNITYSURVEYDISCUSSION 33 34 Mr. Dickinson explained he would like to have the Council assist with questions for the 35 community survey the City will be doing this spring. He stated he is anticipating the survey to 36 cost approximately $18,000. If they start to add more questions than 110 the price will go up to 37 around $20,000. The direction he is looking for is how many Commissions does the Council 38 want him to tap. He wondered if staff should reach out to the Open Space and Planning and 39 Zoning Commissions because ultimately, he gets two meetings with Mr. Leatherman from the 40 survey company and he has reserved one meeting for the Council. When all the gathering is 41 done with the Commissions he will come back to the Council on February 281h so they can 42 review a survey in totality of what is proposed and at that point in time they could strike out, 43 remove questions. Mr. Leatherman will be in the room to tell the Council why they would want 44 to or not want to do something. He would also like to have Councilmembers go through and Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 15 1 review this between that time and provide comments on what is important for them to change 2 because the questions are phrased as they wanted them in 2014 but going forward the questions 3 might need to be phrased for a different perspective. 4 5 Councilmember Knight asked how they go about distributing the survey. Mr. Dickinson stated 6 the survey company does a random selection and makes phone calls. This is outlined in the 7 memo in the packet. The company does a scientific analysis based on cell phone and land line 8 data within the community. They go through that and pick 400 hundred people. The selection of 9 the timeframe is they wanted to do it after spring break and while people are still in their homes 10 before spring and to allow enough time for snowbirds to come back home and be part of their 11 call group. He noted this survey will be strictly random and at the end of the survey they will 12 provide what areas the survey covers. 13 14 Mayor Trude stated she wanted to make sure they have a good representation of the urban area 15 and not just the rural areas. Mr. Dickinson stated he will pass this along. 16 17 Mayor Trude stated as she read the old surveys she thought the way Mr. Leatherman phrases 18 questions, he always says "I know because I always ask them the same every time and can go 19 point of comparison to point of comparison". When he asks the questions such as "do you think 20 Andover should have more of this or more of that", she thought people were thinking that they 21 see this or that and she would like it from the perspective, of "Would you imagine Andover is 22 reaching your ideal community if it had more rent, more townhomes, or more senior housing", 23 would be is this reaching your ideal instead of his asking them to talk about community 24 characteristics. She wanted to know from the residents' perspective of what is an ideal 25 community. Councilmember Bukkila thought it read find. Councilmember Goodrich agreed. 26 Councilmember Holthus thought this was how surveys were, and helped provide historical 27 comparison. 28 29 Mayor Trude stated they focused a lot on the community last time and did not think that was as 30 important anymore. 31 32 Councilmember Goodrich stated he liked the trail questions and there are some questions in there 33 asking how much more is the resident willing to spend in taxes and he wants to know how much 34 they are willing to spend because that will be helpful to the Council. 35 36 Mr. Dickinson asked the Council if they wanted to include anything in the survey regarding a 37 park referendum. The Council did not want any questions pertaining to that. Mayor Trude 38 thought there could be some questions on trail funding. She also thought they should remove the 39 question on public transportation. 40 41 Councilmember Bukkila asked if there should be a question about legal notice publishing and 42 where the residents get their information. She wanted to know where people look for public 43 notices and if so what source do they use. Councilmember Holthus asked how would the 44 question affect the way things are done. Mayor Trude did not think they should spend money on Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 16 1 that question. Councilmember Bukkila wanted to find out so they could see if the Legislature 2 would allow an online option for public notification. Mr. Dickinson stated it is a perennial bill to 3 try to get publication online but the newspaper industry lobbyists are many and do a lot of 4 lobbying at the Capitol. Councilmember Holthus thought a lot of people still read the Anoka 5 County Union publication. 6 7 Mayor Trude stated in the communication section she would like to find out what people want to 8 find on the City website and if they can find it because she thought they needed to be more 9 thoughtful. She stated it was not easy to find what they are looking for on the website and it is 10 hard to find ordinances and regulations. Councilmember Holthus did not think the website 11 search and code were difficult to research. 12 13 Mr. Dickinson thought the Council should submit their questions to him and he will put them 14 together and bring back to the Council for review. 15 16 Mayor Trude wondered if people would want more activities closer to City Hall Campus versus 17 outside of the area. She also thought there could be questions about Fun Fest. 18 19 Mr. Dickinson did not think they needed to ask the environmental questions this time. Mayor 20 Trude thought they wrapped up the Open Space, so there did not need to be any questions about 21 that this time. 22 23 Mayor Trude stated she would be curious if people would want to see a volunteer coordinator in 24 the City or figure out ways to encourage volunteerism to improve their community. 25 26 2016 BUDGET PROGRESS REPORTS 27 28 Mr. Dickinson reviewed the 2016 budget with the Council. He stated going through the budget 29 they are over by about four percent in revenues and there will be some more revenues that need 30 to come in. Revenues were looking good. 31 32 Mayor Trude stated when they have people pay assessments and they pay an interest rate 33 percentage, where does that go in the budget. Mr. Dickinson stated that does not go into the 34 General Fund, it either goes into the Debt Service Fund if the project was bonded or goes back 35 into the Permanent Improvement Revolving Fund. 36 37 Mr. Dickinson reviewed the expenditures with the Council. He noted Engineering was slightly 38 over budget but their revenues exceed also. He is authorizing overtime right now in order to get 39 the projects out. 40 41 Mr. Dickinson stated getting into the budget it looked like they will have a balanced budget two 42 years sooner than anticipated based on their long-term proforma. Andover City Council Workshop Meeting Minutes —January 24, 2017 Page 17 1 2 DECEMBER 2016 CITYINVESTMENTS REVIEW 3 4 Mr. Dickinson reviewed the December 2016 City Investments with the Council. He indicated 5 this was the first month for the investments where Finance Manager Lee Brezinka took over 6 investing. 7 8 OTHER BUSINESS 9 10 Mr. Dickinson stated the Fire Department received a grant to db a Remembering When program 11 dealing with seniors and a couple of individuals from the department received training. This 12 program focuses on several items such as fire prevention and fall prevention. The Fire 13 Department would like to start the program and as long as they are in the home they thought they 14 would work with the seniors on replacing batteries for CO's and smoke detectors. One item they 15 need to do if they do this is put together a disclaimer of liability and have people sign off. This 16 will be brought forward to the City Attorney for preparation upon concurrence by the Council. 17 Mayor Trude stated she liked this and thought it would be great. The Council agreed this was a 18 good program and to proceed. 19 20 Mayor Trude stated she wanted to see if they wanted Angela Marinello from the Park & 21 Recreation Commission and Anna Dirkswager from the Open Space Commission to work on 22 communication for the City. She noted they both expressed interest in doing this. The Council 23 thought this would be a good idea. Mr. Dickinson stated Dana Makinen would need to 24 coordinate this, but he cautioned that getting things setup is easy, the long term maintenance and 25 keeping things fresh are time consuming. 26 27 Councilmember Knight stated he would like to add to the newsletter as well to provide more 28 information to the residents. 29 30 Mr. Dickinson stated they also have their own program on QCTV so he was looking for ideas 31 from the Council. Councilmember Holthus would like to have more outdoor shows and if 32 possible come out with her on her boat to see the river and go along on the trails. 33 34 ADJOURNMENT 35 36 Motion by Knight, Seconded by Goodrich, to adjourn. Motion carried unanimously. The 37 meeting adjourned at 9:20 p.m. 38 39 40 Respectfully Submitted, 41 42 43 Sue Osbeck, Recording Secretary 44 TimeSaver Off Site Secretarial, Inc. 2 rd 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 REGULAR ANDOVER CITY COUNCIL MEETING —FEBRUARY 7, 2017 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, February 7, 2017, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson City Natural Resources Technician, Kameron Kytonen Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGL4NCE RESIDENT FORUM Rex Hamann, 14201 Crosstown Boulevai tree management program, sI walks through every day. He vandals right across the path, City's tree crew came out and 1-2 weeks ago, there were a contacted Mr. Kameron Kvtoi , the cut d he had an issue with the City's current park and ing down of trees in Red Oaks West Park that he st summer a tree with a six-inch trunk was knocked down by ryone wanting to use the trail had to crawl under the tree. The it up and also took another tree next to it. He also noted that I trees in that park marked for trimming or removal. He the City who met with him on site and pointed out the splits 34 and potential dangers. As a follow up, Kameron gave him a courtesy call about the big oak at the 35 head of the trail known as the "Halloween tree," also marked for removal. Mr. Hamann stated he 36 likes that tree a lot, noting it is well off the trail, but the branches are over the trail. He said he was 37 "pretty impassioned and probably wasn't very nice about it" [in speaking to Mr. Kytonen]. After 38 speaking with the Mayor, he stated he decided to express himself about the program to the City 39 Council. Mr. Hamann shared points about trees including: park aesthetics matter, old trees are a 40 treasure, safety is important, safety must be balanced, and concerns about overzealous management. 41 He also noted trees that look good are not always structurally sound and he believes that trails have 42 an inerrant danger [to those that use them]. In summary, he expressed that he believes there is some 43 overzealousness in the removal of trees in the City and he believes the removal of the tress will 44 drastically alter the state of the park and that legacy oaks are not a renewable resource. He then 45 presented the odds of a tree falling and injuring someone in a public space. He expressed his 46 concern over the slight chance of a tree falling versus preservation of trees. He implored the Council Regular Andover City Council Meeting Minutes —February 7, 2017 Page 2 1 to think about tree management in the City in this light. 2 3 John and Rita Burgeson, 4345 157`h Avenue stated they live next to Fox Meadows Park. They 4 expressed concerns about the well that is planned for that park. They took issue with the report by 5 the City that the soil was "fine." Mr. Burgeson indicated the U of M will do a soil test for $17. They 6 expressed additional concerns about the well and ground water usage stating that they had calculated 7 millions of gallons more usage than the City was projecting. They did not get a response from City 8 staff about the differences in calculation when they inquired. They assert that if millions of gallons 9 more are used, the DNR fine is only a couple of hundred dollars and that is not material to the City. 10 They have concerns about chemicals being released into the ground water and vapor drift concerns. 11 12 AGENDAAPPROVAL 13 14 Mr. Dickinson noted supplemental materials were distributed. Additions were as follows: 15 16 1 OA Accept Resignation/Park & Recreation Commission Member Lewnau; and, 17 l OB Approve Appointment/Park & Recreation Commission 18 19 Mayor Trude asked that item number 10, "Approve Implementation of Facility Condition 20 Assessment & Maintenance Software," be removed from the agenda and discussed at a future 21 Council workshop and not be acted upon at tonight's meeting. 22 23 Motion by Knight, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried 24 unanimously. 25 26 APPROVAL OFMINUTES 27 28 January 10, 2017, Special Meeting: Correct as amended. 29 30 Mayor Trade requested a correction on page six, line 9. Mr. Dickinson confirmed the minutes 31 accurately reflected what the applicant stated. In light of that, Mayor Trude asked that "2 years on 32 the Commission" be added in brackets "[ ]" to accurately reflect the applicant's service on the 33 Commission. 34 35 January 11, 2017, Special Meeting: Correct as written. 36 37 January 17, 2017, Special Meeting: Correct as written. 38 39 Motion by Bukkila, Seconded by Knight, to approve the January 10, 2017, January 11, 2017, and 40 January 17, 2017, Special Meeting minutes as indicated above. Motion carried unanimously. 41 42 January 17, 2017, Regular Meeting: Correct as amended. 43 Regular Andover City Council Meeting Minutes —February 7, 2017 Page 3 1 Mayor Trude requested a correction on page six, line 41 to put a comma "," after the word "speed." 2 Councilmember Holthus indicated she would like to hear more from staff on this topic. 3 4 Motion by Holthus, Seconded by Goodrich, to approve the January 17, 2017, Regular Meeting 5 minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims 10 Item 3 Approve Seventh Amendment to JPA/Street Maintenance Program 11 Item 4 Approve Plans & Specs/Order Ad for Bids/14-15/Fox Meadows Park Well Construction 12 (See Resolution R011-17) 13 Item 5 Approve Plans & Specs/Order Ad for Bids/17-13/University Ave NW Overlay (See 14 Resolution RO12-17) 15 Item 6 Accept 2017 Residential Recycling Agreement with Anoka County 16 Item 7 Approve MOU Anoka County Fire Protection Council 17 Item 8 Approve Application for Exempt Permit 18 Item 9 Accept Donation/Anoka County Sheriff s Office & Safe Kids Anoka County/Andover 19 Community Center (See Resolution RO13-17) 20 Item I OA Accept Resignation/Park & Recreation Commission Member Lewnau 21 Item l OB Approve Appointment/Park & Recreation Commission 22 23 Motion by Goodrich, Seconded by Knight, approval of the Consent Agenda as read. Motion carried 24 unanimously. 25 26 NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) 27 PRESENTATION & PUBLIC MEETING/17-1 28 29 Mr. Berkowitz introduced Kameron Kytonen, City of Andover Natural Resources Technician and 30 Rebecca Howe from the Coon Creek Watershed District. 31 32 Mr. Kytonen reviewed the information with the Council. He introduced Rebecca Howe who has 33 been the Regulatory Affairs Coordinator at the Coon Creek Watershed District for the last 3 years, 34 and was with the City of Elk River prior to that. Ms. Howe stated she appreciated the opportunity to 35 present to the Council and go over what the Watershed District does: provide for the health and 36 safety, sustainable use of water, prevent unacceptable damage and balance economic development. 37 In addition, it administers: stormwater rules and regulations, permits, erosion control inspections, the 38 Wetland Conservation Act and shoreland management. Stormwater is becoming a bigger issue for 39 everyone and taking care of it is the law. Everyone needs to work together to protect water quality. 40 For every acre under construction, a dump truck and one-half goes into the water system, unless there 41 is erosion control. Sediment and sand are the number one pollutants in the Coon Creek Watershed 42 District. These circumstances can lead to flooding on the streets and neighboring properties. Hard 43 surfaces increase runoff. Some of the results are: nuisance growth of weeds and algae, flooding, Regular Andover City Council Meeting Minutes —February 7, 2017 Page 4 1 navigation issues, increased taxes to repair systems, lower property values, and poor fishing. She 2 noted anything that is not rain or snow generally goes untreated (e.g. paint, grass clippings). She 3 recommended that glass clippings be left on the lawn and swept off the street. She works together 4 with Mr. Kytonen at sites to get compliance. She is also involved in training opportunities for 5 builders and gives turf maintenance workshops for landscapers and City staff. She concluded with 6 the reminder that anything that goes into the street does not get treated. 7 8 The public was invited to comment. 10 Karen Godfrey, 3451 174`" Lane NW, stated she was glad to see that best practices were being 11 established to protect groundwater. She thanked the Council for reporting complete information on 12 the City's website and for being transparent and noted that program standards were being met or 13 exceeded. She shared two questions: How are these measures impacting the quality of the 14 groundwater runoff and quality of water itself, and, what is the overall cost of the remediation and 15 how much is offset by the enterprise funds received. She noted there is not one fine listed from 16 Andover, showing that there is a lot of working together and heading things off early. She 17 commended the City. 18 19 Mayor Trude thanked Ms. Godfrey for her citizenship and mentioned the successful national award - 20 winning water conservation project led by Andover High School students. 21 22 Mr. Kytonen stated he will follow up with Ms. Godfrey on her specific concerns. 23 24 Mr. Berkowitz noted building permits are getting more into best management practices. Mr. 25 Dickinson added that storm water utility fees are about $425,000 and that is the funding source for 26 this program. When the streets are swept and ditches are cleaned, expenses for that comes out of that 27 fund. Mr. Dickinson noted there is a link in the budget to the storm water items. 28 29 Mayor Trude called attention to a citizen comment letter received from Helen Hemp. She had 30 expressed an issue of concern. Councilmembers acknowledged reading it. Ms. Hemp lives at 4755 31 1601h Lane NW. Her specific concern is about water collecting in her location and staff is interested 32 in addressing that. Mr. Berkowitz stated they had committed to filling in the sump and addressing 33 drainage concerns. 34 35 Councilmember Knight asked about plastic bag recycling. Mr. Dickinson stated he had brought this 36 issue up to the City's recycling coordinator as he has received resident questions on this topic. 37 Councilmember Knight had read about a place in the ocean the size of Rhode Island filled with 38 plastic bags. It was confirmed that the City does have recycling at the recycling center and at other 39 places in the City such as Target. 40 41 SCHEDULE LOCAL BOARD OFAPPEAL & EQUALIZATIONMEETING 42 43 Mr. Dickinson requested the Council schedule the Local Board of Appeal & Equalization Meeting as Regular Andover City Council Meeting Minutes — February 7, 2017 Page 5 1 detailed in the staff report. 2 3 Motion by Knight, Seconded by Bukkila, to schedule a the Local Board of Appeal & 4 Equalization Meeting on April 17, at 7:00 p.m. Motion carried unanimously. 5 6 SCHEDULE MARCH WORKSHOP 7 8 Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed 9 in the staff report. 10 11 The Council discussed the draft agenda and available dates. 12 13 Motion by Holthus, Seconded by Bukkila, to schedule a Workshop Meeting on March 28, 2017, 14 at 6:00 p.m. Motion carried unanimously. 15 16 ADMINISTRATOR'S REPORT 17 18 City Staff updated the Council on the administration and city department activities, legislative 19 updates, updates on development/CIP projects, and meeting reminders/community events. 20 21 (Meetings) Mr. Dickinson reported on meetings he had attended such as a Met Council Task Force 22 meeting where they are completing the discussion on the sewer availability charge. In addition, a bill 23 was introduced just today to establish the Committee. One of the purposes of the discussion was for 24 managing debt service. They would like to make the computation simple so it is easy to explain and 25 understand. He stated in the quest for ultimate fairness, it [the computation] has lost its simplicity. 26 27 Mr. Dickinson has been in touch with legislative contacts and items of interest are watched. 28 From an economic development perspective he would like to drum up developer interest in investing 29 in the Andover community. 30 31 (Parks) Mr. Berkowitz stated staff is working on several projects including Fox Meadows Park, and 32 approval of the well plan. Once the bid comes in, then they can move the project design forward. 33 Residents that have drainage concerns related to that project should come in and discuss it with the 34 engineering staff so that it can be incorporated into the planning. The plat for Country Oaks North 35 Third Addition should be coming before the Council in the next few months, and work will begin on 36 the trail project along Crosstown Boulevard. 37 38 Staff is doing some tree clearing on the City trails and roadways, addressing branches that are 39 within the City right-of-way. This is a good time of year to do tree maintenance, when they are 40 not in full foliage. Plans are beginning for spring/summer. 41 42 Councilmember Holthus expressed concerns about cutting down the "Halloween Tree", referred 43 to during resident forum. Regular Andover City Council Meeting Minutes —February 7, 2017 Page 6 1 Mr. Dickinson noted the "Halloween Tree" leans over the trail, is considered a hazardous tree 2 and he would recommend from a liability perspective that the tree be removed. 4 Councilmember Holthus commented she hears questions all the time about why do we cut this tree 5 down or that tree down. She noted that Connexus and Great River are also doing some tree removal 6 now. 7 8 Mr. Berkowitz stated the City has an obligation to protect the right-of-way and it is interesting that 9 trees are owned by citizens until they fall down. One concern is there needs to be a clear zone area, 10 allowing streets to be passable by school buses, public works and public safety equipment. 11 12 There was additional conversation on tree trimming and that it be discussed at a future meeting. 13 14 MAYORICOUNCIL INPUT 15 16 (Future Agenda Topics) Mayor Trude would like to have tree removal on a future workshop 17 agenda. She shared that she had been contacted by young people who would like to move the 18 smoking age to 21 years old. She also asked Mr. Dickinson if recent new City employees could 19 come to a future Council workshop. She mentioned the "facilities topic" and steep costs associated 20 should also be run through a coming workshop, as well as a conversation regarding communications 21 — specifically people interviewed for Commission position being utilized as volunteers. 22 Commissioner Knight asked to include newsletter improvements as part of that discussion. 23 24 (Met Council) Councilmember Bukkila stated the County Commissioners had let the Council know 25 about the upcoming Met Council hearing on February 15`h at 4:30 p.m. at the Anoka County Bunker 26 Hills Activity Center, in the Oak Room. Councilmembers may speak at the meeting, as well as the 27 general public, on the topic of need for Met Council reform and how those decisions affect the 28 community and businesses. 29 30 (Hazardous Waste Pit) Councilmember Goodrich asked if there was a hazardous waste pit removal 31 update. Mr. Dickinson stated there were bills in the House and Senate (authored by Representative 32 Scott and Senator Abler). The Governor has also introduced his projects and it is in the Governor's 33 proposal. The bill from the Senate Capital Committee has a different number (retread bill from last 34 session). Mr. Dickinson indicated he had provided a presentation that was effective and that has 35 been shared with the MPCA. If there is a hearing, he may testify. Right now, it is in the hands of the 36 PCA and it is one of their top priorities. 37 38 (Special Olympics) Councilmember Goodrich invited other Councilmembers to join him for the 39 Special Olympics bowling event at 5 p.m. on Friday, February 10`h, at Andover Lanes. 40 41 (Joint Meetings) Mayor Trude stated the Council had not had a joint meeting with the Planning 42 Commission for a long time, and suggested having one possibly in March. She also suggested 43 meeting with a neighboring City, maybe Coon Rapids, on items of mutual interest later in the spring. Regular Andover City Council Meeting Minutes —February 7, 2017 Page 7 ADJOURNMENT 2 3 Motion by Goodrich, Seconded by Knight, to adjourn. Motion carried unanimously. The 4 meeting adjourned at 8:14 p.m. 5 6 Respectfully submitted, 7 Marlene White, Recording Secretary 9 10 1 Regular Andover City Council Meeting Minutes —February 7, 2017 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY 7, 2017 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDA APPROVAL.................................................................................................................. 2 APPROVAL OF MINUTES........................................................................................................... 2 CONSENTITEMS......................................................................................................................... 3 Item 2 Approve Payment of Claims......................................................................................... 3 Item 3 Approve Seventh Amendment to JPA/Street Maintenance Program ........................... 3 Item 4 Approve Plans & Specs/Order Ad for Bids/14-15/Fox Meadows Park Well Construction(RO11-17)...................................................................................................... 3 Item 5 Approve Plans & Specs/Order Ad for Bids/17-13/University Ave NW Overlay (R012 -17)............................................................................................................................ 3 Item 6 Accept 2017 Residential Recycling Agreement with Anoka County ........................... 3 Item 7 Approve MOU Anoka County Fire Protection Council ............................................... 3 Item 8 Approve Application for Exempt Permit...................................................................... 3 Item 9 Accept Donation/Anoka County Sheriffs Office & Safe Kids Anoka County/Andover Community Center (R013-17)................................................................ 3 Item 1 OA Accept Resignation/Park & Recreation Commission Member Lewnau..................... 3 Item l OB Approve Appointment/Park & Recreation Commisison........................................... 3 NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING/17-1........................................................................ 3 SCHEDULE LOCAL BOARD OF APPEAL & EQUALIZATION MEETING ........................... 4 SCHEDULE MARCH WORKSHOP............................................................................................. 5 ADMINISTRATOR'S REPORT.................................................................................................... 5 (Meetings)................................................................................................................................... 5 (Parks)........................................................................................................................................ 5 MAYOR/COUNCIL INPUT.......................................................................................................... 6 (Future Agenda Topics)............................................................................................................. 6 (Met Council).............................................................................................................................. 6 (Hazardous Waste Pit)................................................................................................................ 6 (Special Olympics) ......................................................................................................................6 (Joint Meetings).......................................................................................................................... 6 ADJOURNMENT........................................................................................................................... 7 (2) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councihnembers CC: Jim Dickinson, City Administrator FROM: Lee Brezinka, Finance Manager SUBJECT: Payment of Claims DATE: February 21, 2017 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover Claims totaling $169,650.02 on disbursement edit lists #1—#2 from 02/10/17 to 02/17/17 have been issued and released. Claims totaling $250,590.46 on disbursement edit list #3 dated 02/21/17 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $420,240.48. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor , User: brendaf Printed: 02110/2017- 3:36PM Batch: 00410.02.2017 Invoice No Description Vendor: AceSolid Ace Solid Waste, Inc. 2497486 02/17 Commercial Waste & Recycling 2497486 02/17 Commercial Waste & Recycling Check Total: Vendor: Aircon Aircon Electric Corporation 10944-2017-1 Install Conduit in Well House #4 10966-2017-1 Repair Heater in Little Garage @ CH Check Total: Vendor: AnkCity City of Anoka 201702024508 Traffic Signal @ Bunker & 7th Ave Check Total: Vendor: AnkCol4 Anoka Cc Recorder 520 January 2017 Recording Fees 520 January 2017 Recording Fees Check Total: Vendor: AssuSecu Assured Security Inc. 76238 Cut Keys for Crooked Lk Warming House Check Total: Vendor: BairEngi Barr Engineering Company 23021026.01-9 Wellhead Prot Plan Phase II 23021043.00-6 Water Supply & Consery Plan Check Total Amount Payment Date Acct Number Check Sequence: 1 388.29 02/10/2017 2130-44100-62020 388.28 02/10/2017 2130-44000-62020 776.57 948.95 500.00 1,448.95 23.87 23.87 92.00 92.00 184.00 56.00 56.00 324.00 390.00 714.00 Check Sequence:2 02/10/2017 5100-48100-63100 02/10/2017 0101141910-63105 Check Sequence: 3 02/10/2017 0101-43400-62005 Check Sequence: 4 02/10/2017 0101-41600-63215 02/10/2017 0101-41500-63215 Check Sequence: 5 02/10/2017 010145000-61020 Check Sequence;6 12/31/2016 5100-48100-63005 12/31/2016 5100-48100-63005 C11"Y O P Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Centerpt CenterPoint Energy Check Sequence: 8 Check Sequence: 7 ACE Enabled: False 5825952 Equipment Building 312.42 02/10/2017 0101-41950-62015 5825952 5840270 Water Treatment Plant 2,375.93 02/10/2017 5100-48100-62015 5840270 5840341 Prairie Knoll Pak 86.75 02/10/2017 0101-41990-62015 5840341 5841153 Fire Station#1 848.89 02/10/2017 0101-41920-62015 5841153 5841451 Fire Station#2 898.64 02/10/2017 0101-41920-62015 5841451 5852601 Fire Station#3 1,134.38 02/10/2017 0101-41920-62015 5852601 5864630 Pumphouse#4 175.18 02/10/2017 5100-48100-62015 5864630 5883191 Sunshine Pak. 239.26 02/102017 0101-4197052015 5883191 5893307 well #1 108.59 02/102017 5100-48100-62015 5893307 59077226 Pumphouse #6 107.48 02/102017 5100-48100-62015 - 5907226 5927939 Pumphouse 97 143.84 02/102017 510048100-62015 5927939 5945463 well #3 104.69 02/102017 5100-48100-62015 5945463 5950580 City Hall/Senior Center 1,139.12 02/102017 0101-41910-62015 5950580 6122874 Lift Station #4 15.00 02/102017 52004820052015 6122874 7575198 ASN Ballfrelds 271.43 02/102017 0101-41980-62015 7575198 7725077 Lift Station#1 15.71 02/10/2017 5200-48200-62015 7725077 8743371 Warming House 99.83 02/10/2017 0101-45000-62015 8743371 Check Total: 8,077.14 Vendor: CityAndo City of Andover Check Sequence: 8 ACH Enabled: False Public Works - Storm Water 333.98 12/312016 0101-41930-62025 204320 2nd Parcel PW - Storm Water 256.05 12/312016 0101-4193052025 204320 1st Parcel PW - Storm Water 318.48 12/312016 0101-41930-62025 - 204320 Sunshine Park - Storm Water 9.36 12/31/2016 0101-45000-62025 204322 City hall/Sr Ctr - Storm Water 254.46 12/31/2016 0101-41910-62025 204323 Strip Along Hanson Blvd 42.94 12/312016 2130-44000-62025 204323 CH Park Lights - Storm Water 9.36 12/312016 0101-45000-62025 204323 Pumphouse 94 9.36 12/312016 5100-48100-62025 204323 Pumphouse #6 - Storm Water 9.36 12/312016 5100-48100-62025 204324 - Pumphouse #7 - Stoma Water 9.36 12/312016 5100-48100-62025 204325 Hidden Creek N -Storm Water 9.36 12/312016 0101-45000-62025 204326 Shadowbrook E PK - Storm Water 9.36 12/312016 0101-45000-62025 204327 Water Treatment Plant - Storm 89.06 12/312016 5100-48100-62025 204328 Fire Station #3 - Storm Water 9.36 12/31/2016 0101-41920-62025 204329 Community Center - Storm Water 425.83 12/312016 2130-44000-62025 204330 Country Oaks Pk- Storm Water 9.36 12/312016 0101-45000-62025 204332 Hickory Meadows Pk - Storm Wat 9.36 12/312016 0101-45000-62025 204348 Fire Station #1 - Storm Water 9.36 12/312016 0101-41920-62025 204349 Crooked Lake Boat Landing 9.36 12/312016 0101-45000-62025 212987 Eveland Fields - Storm Water 9.36 12/312016 0101-45000-62025 212988 Fox Meadow Park - Storm Water 9.36 12/31/2016 0101-45000-62025 212989 AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 2 Invoice No Description Amount Payment Date Acct Number I . Reference Hawkridge Park - Storm Water 9.36 12/312016 0101-45000-62025 212990 'Hidden Creek E Pk- Storm War 9.36 12/31/2016 0101-45000-62025 212991 Hills Of Bunker Lk W Park 9.36 12/312016 0101-45000-62025 212992 Northwoods East Park - Storm 9.36 12/312016 0101-45000-62025 212993 Northwoods West Park - Storm 9.36 12/312016 0101-45000-62025 212994 Oak Bluff Park - Storm Water 9.36 12/312016 0101-45000-62025 212995 Pine Hills Park - Storm Water 9.36 12/312016 0101-45000-62025 212996 Pleasant Oaks Park- Storm Wat .. 9.36 12/31/2016 0101-45000-62025 212997 Prairie Knoll Park - Storm 936 12/312016 0101-45000-62025 212998 Water Tower #1 - Storm Water 9.36 12/312016 5100-48100-62025 212999 Pumphouse #8 - Storm Water 9.36 12/312016 5100-48100-62025 213000 Red Oaks W Pk- Storm Water 9.36 12/31/2016 0101-45000-62025 213001 Terrace Park - Storm Water 9.36 12/31/2016 0101-45000-62025 213002 Timber Trails Park - Storm War 9.36 12/31/2016 0101-45000-62025 213003 Wild Iris Park - Storm Water 936 12/312016 0101-45000-62025 213004 Pumphouse#1-Storm Water 9.36 12/312016 5100-48100-62025 213005 Pumphouse #2 -Storm Water - 9.36 12/31/2016 5100-48100-62025 213006 Pumphouse #3 -Storm Water 9.36 12/31/2016 5100-48100-62025 213007 Pumphouse 95 - Storm Water 9.36 12/31/2016 5100-48100-62025 213008 Langseth park - Storm Water 9.36 12/31/2016 0101-45000-62025 213009 Chesterton Commons Park 9.36 12/31/2016 0101-45000-62025 213012 Nordeens Park - Storm Water 9.36 12/31/2016 0101-45000-62025 213013 Creekview Crossing Park 9.36 12/31/2016 0101-45000-62025 213014 Kelsey Round Lk Park 9.36 12/31/2016 0101-45000-62025 213015 Stromman Park - Storm Water 9.36 12/31/2016 0101-45000-62025 213016 Fire Station #2 9.36 12/31/2016 0101-41920-62025 213076 Shady Knoll Park - Storm Water 9.36 12/31/2016 0101-45000-62025 213078 Oak Bluff Park 16.16 12/31/2016 0101-45000-62010 212995 Rose Park - Irrigation 16.16 12/31/2016 0101-45000-62010 214132 Public Works 683.28 12/31/2016 0101-41930-62010 204320 1929 Crosstown Blvd 9.36 12/31/2016 0101-41930-62025 204321 Sunshine Park 237.89 12/31/2016 0101-41970-62010 204322 City Hall/Senior Center 606.83 12/31/2016 0101-41910-62010 204323 Pumphouse #6 16.16 12/31/2016 5100-48100-62010 204324 Pumphouse #7 16.16 12/31/2016 5100-48100-62010 204325 Hidden Creek North Park 16.16 12/31/2016 0101-45000-62010 204326 Shadowbrook East Park 16.16 12/31/2016 0101-45000-62010 204327 Water Treatment Plant 1,499.63 12/31/2016 5100-48100-62010 204328 Fire Station #3 240.01 12/31/2016 0101-41920-62010 204329 Community Center 3,470.85 12/31/2016 2130-44000-62010 204330 Community Center - 107.35 12/31/2016 2130-44100-62010 204330 County Oaks Park 16.16 12/31/2016 0101-45000-62010 204332 Jay St Sprinkler House 16.16 12/31/2016 2110-00000-11310 204333 AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 4 ASN Ballfields 164.59 12/31/2016 0101-45000-62010 204334 ASN Sprinkler HOuse 16.16 12/31/2016 0101-45000-62010 204335 Community Garden Plots 16.16 12/31/2016 4180-49300-62010 204339 Woodland Estates Park 16.16 12/31/2016 0101-45000-62010 204340 Hickory Meadow Park 16.16 12/31/2016 0101-45000-62010 - 204348 Fire Station#1 121.27 12/31/2016 0101-41920-62010 204349 2600138th Ave NW 12.57 12/31/2016 4501-49300-62010 204350 Pumphouse#3 16.16 12/31/2016 5100-4810062010 213007 Terrace Park - Irrigation 16.16 12/31/2016 0101-45000-62010 204320 Slyzak Property - 9.36 12/31/2016 0101-41930-62025 204320 Check Total: 9,493.79 Vendor: Comcast5 Comcast Check Sequence: 9 ACH Enabled: False 8772107890001086 Public Works - Internet 99.98 02/10/2017 0101-41930-62030 - 8772107890001086 City Hall - Internet 99.98 02/10/2017 0101-41910-62030 8772107890001086 Fire Station #2 - 76.90 02/10/2017 0101-41920-62030 763-421-9426 8772107890001086 Fire Station#3 71.85 02/10/2017 0101-41920-62030 763-434-6173 8772107890001086 Public Works 22.95 02/10/2017 0101-41930-62030 763-755-8118 8772107890001086 Public Works 91.80 02/10/2017 5100-48100-62030 763-755-8118 8772107890001086 Water Treatment Plant 121.75 02/10/2017 5100-4810062030 763-862-8874 8772107890001086 Connnunity Center - 218.60 02/10/2017 2130-44000-62030 763-755-2129 8772107890001086 Sunshine Park 20.95 02/10/2017 0101-41975-62030 763-755-9189 8772107890001086 Sunshine Park 20.95 02/10/2017 0101-41970-62030 763-755-9189 8772107890001086 City Hall 169.69 02/10/2017 0101-41910-62030 763-755-5100 8772107890001086 Fire Station Ill 99.85 02/10/2017 0101-41920-62030 763-755-9825 8772107890001086 Andover Station N Ballfields 76.90 02/10/2017 0101-41980-62030 763-767-2547 Check Total: 1,192.15 Vendor: CompMine Compass Minerals America Check Sequence: 10 ACH Enabled: False 71600559 Bulk Salt for Streets 7,971.77 02/10/2017 0101-43200-61125 Check Total: 7,971.77 Vendor: CoonRapi City of Coon Rapids Check Sequence: I I ACH Enabled: False 11800 2016 4th Qtr Sewer Services 7,745.15 12/31/2016 5200-48200-55210 11800 2016 4th Qtr Water Services 91.18 12/31/2016 5100-48100-55110 Check Total: 7,836.33 Vendor: Cottens Cottons', Inc Check Sequence: 12 ACH Enabled: False 246936 Parts for Unit #139 702.44 02/10/2017 6100-48800-61115 247352 Puts for Unit#7 - 101.59 02/10/2017 6100-48800-61115 AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 248162 Parts for Unit#7 55.20 02/10/2017 610048800-61115 248393 Returned Filter Kit -9.53 02/10/2017 6100-48800-61115 248678 Snap Ring Pliers - 59.49 02/10/2017 6100-48800-61205 251887 Parts for Unit #15-563. 63.49 02/10/2017 6100-48800-61115 Check Total: 972.68 Vendor: Crysteel Crysteel Truck Equipment Check Sequence: 13 ACH Enabled: False F39752 Parts for Unit #17-136 248.21 02/10/2017 418049300-65400 F39753 Parts for Unit #17-502 248.21 02/10/2017 4180-49300-65400 Check Total: 496.42 Vendor: DelmOil Dehn Oil Company Check Sequence: 14 ACH Enabled: False 45460 Diesel Fuel for Water Treatment Plant 1,140.88 02/10/2017 5100-48100-61050 Check Total: 1,140.88 Vendor: DeptLabo Department of Labor & Industry Check Sequence: 15 ACH Enabled: False January 2017 January 2017 Surcharge Report 804.54 02/102017 0101-00000-23201 January 2017 January 2017 Surcharge Report -25.00 02/10/2017 0101-42300-54325 Check Total: 779.54 Vendor: ECM ECM Publishers, Inc. Check Sequence: 16 ACH Enabled: False 453692 Learn to Skate Ad 151.20 02/10/2017 2130-44300-63025 Check Total: 151.20 Vendor: EganSery Egan Service Check Sequence: 17 ACH Enabled: False JC10150349 01/17 Maint Crosstown/Andover RR 773.75 02/10/2017 0101-43400-62300 Check Total: 773.75 Vendor: FacMotor Factory Motor Parts Company - Check Sequence: 18 ACE Enabled: False 1-5176192 Glass Cleaner 71.52 02/10/2017 6100-48800-61020 6-1465849 Credit for Glass Cleaner -7.20 02/10/2017 6100-48800-61020 6-1465884 Brake & Carb Cleaner 216.36 02/10/2017 6100-48800-61020 Check Total: 280.68 Vendor: FireSUSA Fire Safety USA, Inc. Check Sequence: 19 ACH Enabled: False 96986 Lighted Safety Cones 132.50 02/10/2017 010142200-61020 AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Frattalo 28687 28734 28754 28825 28841 28861 28898 28900 Vendor: G&K 1182325989 1182325989 1182325989 1182325989 1182325989 1182325989 Vendor: GopherSt 7010155 7010155 Vendor: GFOA Vendor: GovConn 54473574 Check Total Frattallone's Hardware Ste Battery Key Tag for Unit #4827 Ice Melt Fasteners Bulbs Key Schlage Everest Mailbox Mise. Supplies Check Total: G&K Services Inc Uniform Cleaning Uniform Cleaning Unifonn Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Check Total: Gopher State One -Call Inc Billable Locates Billable Locates Check Total Gov't Finance Officers Ass 2017 Budget Review 2017 Budget Review 2017 Budget Review 2017 Budget Review 2017 Budget Review Check Total: GovConnection, Inc. Misc. Stock Check Total: 132.50 2.99 11.77 49.97 22.26 34.99 7.99 179.97 8.19 318.13 166.57 23.81 71,39 23.80 47.58 23.77 356.92 58.73 58.72 117.45 75.00 130.00 75.00 25,00 25.00 330.00 61.88 61.88 Check Sequence: 20 02/10/2017 5100-48100-61005 02/10/2017 6100-48800-61115 02/10/2017 0101-45000-61020 02/10/2017 0101-42200-61020 02/10/2017 6100-48800-61115 02/10/2017 0101-45000-61020 02/10/2017 0101-43200-61020 02/10/2017 0101-43200-61020 Check Sequence: 21 02/10/2017 0101-43100-61020 02/10/2017 0101-43300-61020 02/10/2017 0101-45000-61020 02/10/2017 5100-48100-61005 02/10/2017 5200-48200-61005 02/10/2017 6100-48800-61020 Check Sequence: 22 02/10/2017 5100-48100-63040 02/10/2017 5200-48200-63040 Check Sequence: 23 02/10/2017 5200-48200-63005 02/10/2017 0101-41400-63005 02/10/2017 5100-48100-63005 02/10/2017 2110-46500-63005 02/10/2017 5300-48300-63005 Check Sequence: 24 02/10/2017 0101-41420-61225 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor: GovDeals GovDeals, Inc Check Sequence: 25 ACH Enabled: False 4508-012017 Sales Commission 186.27 02/10/2017 5200-48200-58155 Check Total: 18627 Vendor. HAMLIN Hemline University Check Sequence: 26 ACH Enabled: False . 2017 NPDES 1,000.00 02/10/2017 ,5300-48300-61320 Check Total: 1,000.00 Vendor: Hawkins2 Hawkins Inc Check Sequence: 27 ACH Enabled: False 4021220 Biocube & Aqua Hawk 1,360.35 02/10/2017 520048200-61140 Check Total: 1,360.35 Vendor: InstrRes Instrumental Research, Inc Check Sequence: 28 ACH Enabled: False 10814 January 2017 Total Coliform Testing 199.50 02/10/2017 510048100-63005 Check Total: 199.50 Vendor: InterPow Interstate Power Systems, Inc. Check Sequence: 29 ACH Enabled: False R001122139:01 Repair Generator 619.50 - 02/10/2017 2130-44000-63105 Check Total: 619.50 Vendor: Menards Menards Check Sequence: 30 ACH Enabled: False 37603 Scalbest Pothole Patch 47.70 02/10/2017 0101-43100-61125 37702 Misc. Hardware 4.88 02/10/2017 0101-41910-61120 37710 Mise, Supplies 84.11 02/10/2017 0101-43200-61020 37732 Padlock & Bulbs 88.48 02/10/2017 2130-44300-61020 37732 Padlock & Bulbs -6.00 02/10/2017 2130-00000-20301 37828 Mouse Bait 9.98 02/10/2017 0101-41960-61120 37828 Misc. Supplies 39.96 02/10/2017 0101-41930-61120 37976 Misc. Supplies 79.88 02/10/2017 5100-48100-61120 37977 Cleaner 9.80 02/10/2017 6100-48800-61020 38005 Shoe Covers & Ready Lifter 35.95 02/10/2017 6100-48800-61020 Check Total: 394.74 Vendor: MNDNR Minnesota Dept of Natural Resources Check Sequence: 31 ACH Enabled: False 1987-6059 Water Use & Summer Surcharge Permit 15,351.74 02/10/2017 5100-48100-62010 Check Total: 15,351.74 Vendor: MNEquipm Minnesota Equipment Check Sequence: 32 ACH Enabled: False AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 7 Invoice No Description Amount Payment Date Acct Number P57566 Parts for Unit #11-116 9.60 02/10/2017 6100-48800-61115 Check Total: 9.60 Vendor: MunEmerg Municipal Emergency Services, Inc. Check Sequence: 33 IN1100651 Full Drape Hood 127.68 02/10/2017 0101-42200-61305 Check Total: 127.68 Vendor: OPUS21 OPUS 21 Check Sequence: 34 161238 December 2016 Utility Billing 1,595.22 12/31/2016 5200-48200-63010 161238 December 2016 Utility Billing 1,547.96 12/31/2016 010143600-63010 161238 December 2016 Utility Billing 2,255.01 12/31/2016 5300-48300-63010 161238 December 2016 Utility Billing 1,408.73 12/31/2016 5100-4810053010 Check Total: 6,806.92 Total for Check Run: 69,742.90 Total of Number of Checks: 34 Reference ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (02/10/2017 - 3:36 PM) Page 8 Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 02/16/2017 - 2:16PM Batch: 00416.02.2017 Invoice No Description Amount Payment Date Acct Number Reference s Vendor: Aircon Aircon Electric Corporation Check Sequence: I ACE Enabled: False 10961-2016-1 Hook Up Warming House @ Hawkridge Park 135.00 02/17/2016 0101-45000-63100 10962-2016-1 Repair Light for Flag Pole @ CH 1,625.80 02/17/2016 0101-41910-63105 10969-2017-1 Repair GFCI - Fuses in Side Walk Heater 489.98 02/17/2016 0101-41930-63105 10982-2017-1 Repair Lights @ Hawkridge Park 140.00 02/17/2016 0101-45000-63100 Check Total: 2,390.78 Vendor: Alliedl0 Allied 100 Check Sequence: 2 ACH Enabled: False 762255 ARD Supplies 275.00 02/17/2017 0101-42200-61020 Check Total: 275.00 Vendor: Allinal Allina Health System Check Sequence: 3 ACH Enabled: False 193766 January 2017 Medical Directorship 586.99 02/17/2016 0101-42200-63010 Check Total: 586.99 Vendor: AncomCou Ancom Communications, Inc. Check Sequence: 4 ACE Enabled: False 66784 Minitor V Belt Clip & Battery 198.60 02/17/2017 0101-42200-61020 Check Total: 198.60 Vendor: AspenMil Aspen Mills Check Sequence: 5 ACH Enabled: False 193469 M.Heitland- Uniform 18.85 02/17/2017 0101-42200-61305 193766 Uniform for J. Streich 145.90 02/17/2016 0101-42200-61305 Check Total: 164.75 Vendor: Boyerl Boyer Truck Parts Check Sequence: 6 ACH Enabled: False 1122434 Parts for Unit#139 480.19 02/17/2016 6100-48800-61115 1123222 Diesel Fuel Additive 449.20 02/17/2016 _ 6100-48800-61050 473880 Labor to Repair Unit #14-208 310.00 02/17/2016 6100-48800-63135 473880 Parts to Repair Unit #14-208 90.30 02/17/2016 6100-48800-61115 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference CM1034263 Core Credit -60.00 02/17/2016 6100-48800-61115 CM11114813 Retuned Part -71.60 02/17/2016 6100-48800-61115 CMI116015 Core Credit -36.72 02/17/2016 6100-48800-61115 Check Total: 1,161.37 Vendor: CollinsS Steve Collins Check Sequence: 7 ACH Enabled: False Learn to Skate Coach 90.00 02/17/2016 2130-44300-63005 Check Total: 90.00 Vendor: Comcast4 Comcast Check Sequence: 8 ACH Enabled: False 900524839 City Hall - PRI Tl Loop (57%) 131.15 02/17/2016 0101-41910-62030 900524839 Public Works - PRI Ti Loop (18 - 41.42 02/172016 0101-41930-62030 900524839 Water Treatment Plant - PRI TI 16.11 02/17/2016 5100-48100-62030 900524839 - Community Center - PRI T1 Loop 18.41 02/17/2016 2130-44000-62030 900524839 Fire Station #1 -PRI T1 Loop 23.01 02/17/2016 0101-41920-62030 Check Total: 230.10 Vendor: CompMine Compass Minerals America Check Sequence: 9 ACH Enabled: False 71600992 Bulk Salt for Streets 2,30225 02/17/2016 010143200-61125 71602919 Bulk Salt for Streets 5,917.84 02/17/2016 0101-43200-61125 71603603 Bulk Salt for Streets 1,952.99 02/17/2016 0101-43200-61125 Check Total: 10,173.08 Vendor: CCWD Coon Creek Watershed District Check Sequence: 10 ACH Enabled: False Cert. Workshop Turfgrass Maint Cert Workshop 3/23/17 30.00 02/17/2017 0101-45000-61315 Check Total: 30.00 Vendor: CrowRive Crow River Farm Equipment Check Sequence: l l ACH Enabled: False 181981 HR Bar & Angle 105.66 02/17/2016 0101-45000-61020 Check Total: 105.66 Vendor: DehnOil Dehn Oil Company Check Sequence: 12 ACE Enabled: False 46440 Unleaded Fuel 890.63 02/17/2016 .6100-48800-61045 46441 Diesel Fuel 2,490.00 02/17/2016 6100-48800-61050 Check Total: 3,380.63 Vendor: ECM ECM Publishers, Ina Check Sequence: 13 ACH Enabled: False 2339/ACU6476 Two Year Subscription - Fire Dept. 56.00 02/17/2017 0101-42200-61325 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 455978 2017 NPDES 129.00 02/17/2017 5300-48300-63025 456366 Mthly Recycling Program +SEO 260.00 02/17/2017 0101-46000-63025 Check Total: 445.00 Vendor: Ehlers Ehlers & Associates, Inc. Check Sequence: 14 ACH Enabled: False 72716 Decertified District Forms -TIF I-3&1-4 275.00 02/17/2016 4501-49300-63005 . Check Total: 275.00 Vendor: EvergRee Evergreen Recycling LLC Check Sequence: IS ACH Enabled: False 1991 Mattresses (1/11/17 & 2/6/17) 949.00 02/17/2017 0101-46000-63010 Check Total: 949.00 Vendor: FireSUSA Fire Safety USA, Inc. Check Sequence: 16 ACH Enabled: False 97340 Kochek 5' Black Ston Cap w/Chain 85-00 02/17/2017 -0101-42200-61205 Check Total: 85.00 Vendor: ForceAm Force America Distributing LLC Check Sequence: 17 ACH Enabled: False IN001-1117707 Misc. Hardware 202.84 02/17/2016 6100-48800-61115 Check Total: 202,84 Vendor: G&K G&K Services Inc Check Sequence: 18 ACH Enabled: False 1182337263 Uniform Cleaning 23.97 02/17/2016 6100-48800-61020 1182337263 Uniform Cleaning 47.98 02/17/2016 5200-48200-61005 1182337263 Uniform Cleaning 167.97 02/17/2016 0101-43100-61020 1182337263 Uniform Cleaning 24.01 02/17/2016 0101-43300-61020 1182337263 Uniform Cleaning 71.99 02/17/2016 0101-45000-61020 1182337263 Uniform Cleaning 24.00 02/17/2016 5100-48100-61005 1182337264 Floor Mat Rental 61.25 02/17/2016 .0101-41930-62200 1182337265 Floor Mat Rental 39.90 02/17/2016 0101-41910-62200 Check Total: 461,07 Vendor: HIthPDen Health Partners Check Sequence: 19 ACH Enabled: False 71146727 Much 2017 Premium 3,866.51 02/17/2016 0101-00000-21208 71146727 March 2017 Premium 46,334.05 02/17/2016 0101-00000-21206 71146727 March 2017 Premium 1,152.27 02/17/2016 7100-00000-21218 Check Total: 51,352.83 Vendor: KellerIJ JJ Keller & Associates, Inc. Check Sequence: 20 ACH Enabled: False AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 9101601767 D DVIR NCR Book 2 Ply STK 672.19 02/17/2016 6100-48800-61020 Check Total: 672.19 Vendor: LMNCIT League of Minnesota Cities Check Sequence: 21 ACH Enabled: False 1990 Deductible 2,500.00 02/17/2016 6200-48900-62105 Check Total: 2,500.00 Vendor: MacQueen MacQueen Equipment Inc. Check Sequence: 22 ACH Enabled: False P03864 Heater Switch & Mirror for Unit #525 182.76 02/17/2016 6100-48800-61115 Check Total: 182.76 Vendor: McCleSal McClellan Sales Check Sequence: 23 ACH Enabled: False 74358 Pliers Snap Ring 90 Deg 30.00 02/17/2017 6100-48800-61205 Check Total: 30.00 Vendor: Menards Menards Check Sequence: 24 ACH Enabled: False 37942 Air Hose, Hose Repair Kit & Misc. Supplies 38.74 02/17/2016 010141930-61120 37978 Misc. Supplies 98.98 02/17/2016 0101-41930-61120 37978 Misc. Supplies & Water Softener 419.24 02/17/2016 0101-41920-61120 38340 Misc. Supplies 83.39 02/17/2016 0101-41920-61120 38347 QTum 13.98 02/17/2016 0101A1920-61120 38449 Returned Material -66.97 02/17/2016 0101-41920-61120 38451 Cross Tee 13.50 02/17/2016 0101-41910-61120 38451 5 Cal Menard Pail 5.78 02/17/2016 0101-41920-61120 Check Total: 606.64 Vendor: MetSales Metro Sales Incorporated Check Sequence: 25 ACH Enabled: False INV726876 Wide Format Contract Lease 87.12 02/17/2016 0101-41500-61020 INV726876 Wide Format Contract Lease 87.12 02/17/2016 0101-41600-61020 INV726876 Wide Format Contract Lease 87.12 02/17/2016 01014230061020 INV726876 Wide Format Contract Lease 222.64 02/17/2016 2210-41600-61020 Check Total: 484.00 Vendor: MNEquipn Minnesota Equipment Check Sequence: 26 ACH Enabled: False P57584 Chainsaw & Chain 606.66 02/17/2016 0101-43100-61205 P57600 Ext Pruner for Unit #17-153 556.06 02/17/2016 0101-45000-61205 Check Total: 1,162.72 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Vendor: MNPCA Minnesota Pollution Control Agency Check Sequence: 27 ACH Enabled: False Conference for B. Kraabel & M. Cramton 02/17/2016 Certification Exam for M. Cramton 55.00 Check Total Vendor: MunEmerg Municipal Emergency Services, Inc. IN1104351 Quick Release Postman Slide Chinstrap 0101-45000-61005 Check Total: Vendor: NatFireP National Fire Protection 2509566 .29.96 NFCSS All Access - 1 you Subscription 02/17/2016 0101-42200-61305 Check Total: Vendor: NoAmSafe North American Safety 24826 Mise Safety Gear 24826 Mise Safety Gear 24826 1,345.50 Misc Safety Gear 24826 0101-42200-61325 Misr, Safety Gear 1,345.50 Check Total: Vendor: NoSlSign North Star Signs & Engraving 18885 T.Lindortf 4x8 insert 18885 318.00 2x10 & 2x8 name plates (S.Moseley & S.Morgat 18907 5100-48100-61005 D.Perra Name Plate 3xl2 139.50 Check Total: Vendor: NoSafety Northern Safety Technology 43036 02/17/2017 CIP for Unit #17136 & #17502 72.00 Check Total: Vendor: NussTrek Noss Truck & Equipment 4506773P Supplies for Unit #16209 Check Total: Vendor: OReiAuto O'Reilly Auto Parts 3253-246421 Part for Unit #7 3253-247432 Fuel Hose AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 5 Check Sequence: 27 ACH Enabled: False 690.00 02/17/2016 5200-48200-61315 55.00 02/17/2016 5200-48200-61315 745.00 02/17/2017 0101-45000-61005 68.81 Check Sequence: 28 ACH Enabled: False .29.96 02/17/2016 0101-42200-61305 ACH Enabled: False 29.96 02/17/2017 4180-49300-65400 823.60 Check Sequence: 29 ACH Enabled: False 1,345.50 02/17/2017 0101-42200-61325 ACH Enabled: False 1,345.50 02/17/2017 6100-48800-61115 170.01 Check Sequence: 30 ACH Enabled: False 318.00 02/17/2017 5100-48100-61005 ACH Enabled: False 139.50 02/17/2017 0101-43100-61005 - 36.00 02/17/2017 6100-48800-61020 72.00 02/17/2017 0101-41600-61005 565.50 Page 5 Check Sequence: 31 ACH Enabled: False 20.00 02/17/2017 0101-41910-61005 24.81 02/17/2017 0101-41230-61005 24.00 02/17/2017 0101-45000-61005 68.81 Check Sequence: 32 ACH Enabled: False 823.60 02/17/2017 4180-49300-65400 823.60 Check Sequence: 33 ACH Enabled: False 170.01 02/17/2017 6100-48800-61115 170.01 Check Sequence: 34 ACH Enabled: False 38.69 02/17/2017 6100-48800-61115 4.98 02/17/2016 6100-48800-61020 Page 5 Invoice No Description Amount Payment Date Acct Number Reference 43.67 Check Total: Vendor: OffDepot Office Depot 898122027001 Chair, Multi, 40.5", Mesh, BI 898122200001 Deskpad 22x17 ACH Enabled: Check Total: Vendor: OxySvcCo Oxygen Service Company 03365751 Cylinder Rental, Check Total: Vendor: PionSecu Pioneer SecureShred 29867 Paper Shredding - 302.39 Check Total: Vendor: PreCise PreCise MRM LLC CM200-0000972 Software License CM200-0000972 Software License CM200-0000972 Software License CM200-0000972 Software License IN200-1011729 Software License IN200-1011729 Software License IN200-1011729 Software License IN200-1011729 Software License Check Total: Vendor: PremWate Premium Waters, Inc. 600003-01-17 February 2017 Rental 618221-01-17 February 2017 Rental Check Total: Vendor:.. R&R R&R Specialties of Wisconsin 0061694 -IN Misr, Supplies - Comm Ctr 0061694 -IN Misc Supplies - Comm Ctr Check Total: Vendor: Reg 7AA Region 7AA -350.11 Girls Hockey Playoff Games Gate Revenue Amount Payment Date Acct Number Reference 43.67 Check Sequence: 35 ACH Enabled: False 299.99 02/17/2017 0101-41500-61005 2.40 02/17/2017 0101-46000-61005 302.39 Check Sequence: 36 - ACH Enabled: False 28.83 02/17/2016 6100-48800-62200 28.83 Check Sequence: 37 ACH Enabled: False 860.00 02/17/2016 0101-46000-63010 860.00 Check Sequence: 38 ACH Enabled: False -350.11 02/17/2016 0101-43200-61320 -155.61 02/17/2016 5100-48100-61320 -155.61 02/17/2016 5200-48200-61320 -116.70 02/17/2016 0101-43100-61320 162.19 02/17/2016 510048100-61320 121.65 02/17/2016 0101-43100-61320 364,94 02/17/2016 010143200-61320 162.19 02/17/2016 5200-48200-61320 32.94 Check Sequence: 39 ACH Enabled: False 45.00 02/17/2017 0101-41930-62200 45.00 02/17/2017 0101.41910-62200 >V.VV Check Sequence: 40 ACH Enabled: False -16.00 02/17/2017 2130-00000-20301 252.00 02/17/2017 2130-44300-61020 236.00 Check Sequence: 41 ACH Enabled: False 1,403.00 02/17/2016 2130-44300-55530 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) - Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 7 Check Total: 1,403.00 Vendor: RESPEC RESPEC Check Sequence: 42 ACH Enabled: False INV -0117-197 mapFeeder Parks Module 215.00 02/17/2017 0101-45000-61220 Check Total: 215.00 Vendor: SabelPau Paul Sabel Check Sequence: 43 ACH Enabled: False 169564 Mise Supplies 47.53 02/17/2017 6100-48800-61020 Check Total: 47.53 Vendor: SafetyKI Safety-Kleen Check Sequence: 44 ACH Enabled: False 72520660 5G Parts Washer Service - Solvent 154.86 02/17/2017 6100-48800-63005 Cbeck Total: 154.86 Vendor: SATELL Satellite Shelters, Inc. Check Sequence: 45 ACH Enabled: False RIO85617 02/17 Trailer Rental - Hawk Ridge Park 350.00 02/17/2017 0101-45000-62200 Check Total: 350,00 Vendor: SCBAS SCBAS Check Sequence: 46 ACH Enabled: False 99349 Hose & Couplings 229.60 02/17/2016 0101-42200-61305 Check Total: 229.60 Vendor: SmithBr Smith Brothers Decorating Check Sequence: 47 ACH Enabled: False 23815 Misc painting supplies - WTP 159.98 02/17/2017 5100-48100-61135 Check Total: 159.98 Vendor: StatTri2 StarTribune Check Sequence: 48 ACH Enabled: False 10962115 February 2017 IPad Subscription 16.96 02/17/2017 0101-41200-61320 Check Total: 16.96 Vendor: SunLifeF Sun Life Financial Check Sequence: 49 ACH Enabled: False 238450 March 2017 Premium 31.16 02/17/2016 0101-42200-60330 238450 March 2017 Premium 1,490.45 02/17/2016 0101-00000-21205 238450 Much 2017 Premium 153.69 02/17/2016 7100-00000-21218 238450 March 2017 Premium 808.60 02/17/2016 0101-00000-21216 238450 Much 2017 Premium 198.57 02/17/2016 0101-00000-21217 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 2,682.47 Check Total: Vendor: SupSolut Supply Solutions LLC 12825 Hard Water & Stain Cleaner 12829 Cleaning Supplies - FS#I 12902 Paper Towels 0101-41920-61025 Check Total: Vendor: SudrerEt Erick Sutherland 2017 Flex Plan 2017 Medical Flex Account 263.05 Check Total: Vendor: Timesave Timesaver M22644 Park & Rec Comm Mtg M22644 City Council Mtg & Wkshop M22644 Open Space Comm Mtg 0101-00000-21211 Check Total: Vendor: TCGarage Twin City Garage Door Co. 476863 Garage Door Repair Check Total: Vendor: UofM University of Minnesota 2017 Workshop Ryan Eggink -Maple Grove 4/7/17 2017 Workshop Mark Becker - Maple Grove 4/7/17 643.13 Check Total: Vendor: USBankEq US Bank Equipment Finance 323616011 Ricoh Copier Lease - Comm Ctr 323616011 Ricoh Copier Lease - Bldg Dept 323616011 Ricoh Copier - City Hail 323616011 Ricoh Copier Lease - FS#1 Check Total: Vendor: Vanlwaa Van Iwaarden Associates January 2017 January 2017 GASB 45, retiree med plan, +65 c( January 2017 January 2017 GASB 45, retiree med plan, +65 c( January 2017 January 2017 GASB 45, retiree med plan, +65 c( Amount Payment Date Acct Number Reference 2,682.47 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 8 Check Sequence: 50 ACH Enabled: False , 33.00 02/17/2016 0101-41930-61025 114.16 02/17/2017 0101-41920-61025 115.89 02/17/2016 0101-41930-61025 263.05 Check Sequence: 51 ACH Enabled: False 2,340.00 02/17/2017 0101-00000-21211 2,340.00 Check Sequence: 52 ACH Enabled: False 139.00 02/17/2017 0101-45000-63005 643.13 02/17/2017 0101-41100-63005 207.00 02/17/2017 0101-41500-63005 989.13 Check Sequence: 53 ACII Enabled: False 515.00 02/17/2016 0101-41930-63105 515.00 Check Sequence: 54 ACH Enabled: False 85.00 02/17/2017 010143100-61315 85.00 02/17/2017 0101-43100-61315 170.00 Check Sequence: 55 ACH Enabled: False 148.30 02/17/2017 2130-44000-62200 162.39 02/17/2017 0101-42300-62200 258.39 02/17/2017 0101-41420-62200 153.28 02/17/2017 0101-42200-62200 722.36 Check Sequence: 56 ACH Enabled: False 1,562,00 02/17/2017 0101-41400-63005 200-00 02/17/2017 510048100-63005 200.00 02/17/2017 5200-48200-63005 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference January 2017 January 2017 GASB 45, retiree med plan, +65 a 100.00 02/17/2017 2130-44000-63005 Check Total: 2,062.00 Vendor: Verizon Verizon Wireless Check Sequence: 57 ACH Enabled: False 9779644370 Monthly Charge -Storm Water Pimp 25.02 02/17/2017 5300-48300-62030 Check Total: 25.02 Vendor: WasMgmt2 Waste Management -Blaine Check Sequence: 58 ACH Enabled: False 7566837-0500-5 January 2017 Garbage Service 90.30 02/17/2017 0101-41920-62020 7566838-0500-3 January 2017 Garbage Service 89.86 02/17/2017 0101-41920-62020 7566839-0500-1 January 2017 Garbage Service 151.25 02/17/2017 0101-41920-62020 7566840-0500-9 January 2017 Garbage Service 122.44 02/17/2017 0101-41910-62020 7569952-0500-9 PW Garbage Disposal 271.04 02/17/2017 0101-41930-62020 7569952-0500-9 PW Garbage Disposal 356.22 02/17/2017 0101-45000-62020 7569952-0500-9 PW Garbage Disposal 147.13 02/17/2017 0101-46000-62020 Check Total: 1,228.24 Vendor: WSB WSB & Associates, Inc. Check Sequence: 59 ACH Enabled: False 1 Fox Meadows Park Redevelopment 1,103.00 02/17/2016 4150-49300-63005 10 Timber Trails Park Reconstruction 158.00 02/17/2016 4150-49300-63005 Check Total: 1,261.00 Vendor: Ye11DogU Yellow Dog Upholstery Check Sequence: 60 ACH Enabled: False 5026 Repair Seat in Unit #13-91 175.00 02/17/2016 6100-48800-63135 Check Total: 175.00 Vendor: Ziegler Ziegler, Inc. Check Sequence: 61 ACH Enabled: False E8643945 February 2017 Maintenance Contract 553.72 02/17/2017 5100-08100-62300 E8861338 02/17 Maint. Contract - LS#1 & LS#4 742.95 02/17/2017 520048200-62300 B8888438 February 2017 Maintenance Contract 62.03 02/17/2017 5100-48100-62300 Check Total: 1,358.70 Total for Check Run: 99,907.12 Total of Number of Checks: 61 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:16 PM) Page 9 Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 02/162017 - 2:32PM Batch: 00421-.02.2017 Invoice No Description A3 Amount Payment Date Acct Number Reference Vendor: BerkleyR Berkley Risk Administrators Company Check Sequence: 1 ACH Enabled: False 10002657 2017 General Insurance 206,272.00 02/21/2017 6200-48900-62100 Check Total: 206,272.00 Vendor: ColumHei City of Columbia Heights Check Sequence: 2 .ACH Enabled: False 2017 GIS Ist Qtr 2,682.25 02/21/2017 4140-49300-63005 2017 GIs 1st Qtr 1,838.00 02/21/2017 2210-41600-63005 2017 GIS 1st Qtr 179.00 02/21/2017 2220-41600-63005 2017 GIS 1st Qtr 2,553.00 02/21/2017 2250-41600-63005 2017 GIS Ist Qtr 2,681.00 02/21/2017 5100-48100-63005 2017 GIS 1st Qtr 2,681.00 02/21/2017 5200-48200-63005 2017 GIS tat Qtr 1,302.00 02/21/2017 5300-48300-63005 Check Total: 13,916.25 Vendor: Ilawkinsl Hawkins & Baumgartner, P.A. Check Sequence: 3 ACH Enabled: False January 2017 January 2017 Legal Services 15,641.31 02/21/2017 0101-41240-63015 Check Total: 15,64131 Vendor: MetCounE Metropolitan Council Environmental Services Check Sequence: 4 ACH Enabled: False January 2017 January 2017 Sac Report -149.10 02/21/2017 0101-41400-58100 , January 2017 January 2017 Sac Report 14,910.00 02/21/2017 0101-00000-23201 Check Total: 14,760.90 Total for Check Run: 250,590.46 Total of Number of Checks: 4 AP -Computer Check Proof List by Vendor (02/16/2017 - 2:32 PM) Page 1 A"56W 3• 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923. WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Publi Wor /City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/17-2, 2017 Street Reconstruction & 17-11,168 lb Lane NW Reconstruction - Engineering DATE: February 21, 2017 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement for bids for Projects 17-2, 2017 Street Reconstruction & 17-11, 168th Lane NW Reconstruction. DISCUSSION The Lund's Evergreen Estates 2nd — 5d' Additions, as well as 168th Lane NW from Round Lake Boulevard NW to Verdin Street NW are identified in the City's 2017-2021 Capital Improvement Plan (CIP) for reconstruction in 2017. The projects include reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, replacing existing concrete curb and gutter on the west half of 168th Lane NW, storm drainage improvements, and paving a new bituminous surface. There are three separate roadways sections, therefore, three separate assessment rates have been determined based upon the roadway improvements in front of each adjacent property (existing ditches to remain, existing bituminous curb replaced with concrete curb, existing concrete curb being replaced). The estimated assessment rates associated to the attached map are as follow: Red Area $7,800.00 (Replace Concrete Curb & Gutter) Green Area $7,740.00 (Replace Bituminous Curb w./Concrete Curb & Gutter) Blue Area $4,140.00 (Rural Section with No Curb) The public hearing for this project was held on January 17, 2017. Plan and specification is available in the City Engineering's office for review. BUDGETIMPACT The project will be funded from a combination of special assessments and City funds. Twenty-five percent of the total project costs based upon a standard roadway section will be assessed to the benefiting properties fronting along the improvements as identified in the City's Roadway Reconstruction Assessment Policy. The remaining costs would be funded through the City's Road and Bridge Fund and through Municipal State Aid Funds (168th Lane NW improvements only). CTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Projects 16-2, 2016 Street Reconstruction & 16-11, 173`d Lane NW Reconstruction. �ctfully submitted, `- _a o , f David D. Berkowitz / Attachments: Resolution, Project Location Map✓ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NOS. 17-2, 2017 STREET RECONSTRUCTION & 17-11, 168TH LANE NW RECONSTRUCTION. WHEREAS, pursuant to Resolution No. 008-17 , adopted by the City Council on the 17th day of January , 2017 ,the City Engineer has prepared final plans and specifications for Project Nos. 17-2 & 17-11 WHEREAS, such final plans and specifications were presented to the City Council for their review on the 21sT day of February , 2017 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 2:00 pm March 29, 2017 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 21 ST day of February , 2017 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting AI�T�OVER PARCEL BREAKOUT MAP l� ProJect 17 -02A -Curb Area-351ots ®Project 17-02B - Ditch Area-261ots Date Created: October - EXHIBIT 3 Disdelmec The pmWtler makes no representation or warrenhes with respect to the reuse of this data. jftject 17-11 -Curb Afaa - 13 IOfS AK66w^--- 8 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administra FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approve Application for Exempt Permit/MN Deer Hunters Association DATE: February 21, 2017 INTRODUCTION The MN Deer Hunters Association has submitted an application for a raffle at an event they are hosting on March 25, 2017 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Application MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 12116 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application . conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar year. application fee is $100; otherwise the fee is $150. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION` Namaeization MN Deer Hunters Assocation, Rum River Chapter Previous Gambling X-30002 Permit Number. Minnesota Tax ID Federal Employer ID Number, if any: Number (FEIN), if any: 41-1390958 Mailing Address: 1917 Rum River Dr. NW city: Isanti State: Mn zip: 55040 County: Anoka Name of Chief Executive Officer (CEO): Ron Schleif Daytime Phone: , Email: NONPROFIT STATUS Type of Nonprofit Organization (check one): Fraternal Religious Veterans 2 Other Nonprofit Organization Attach a copy of one of the.foilowing showing proof of nonprofit status:: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) - A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division secretary of state website, phone numbers; 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 �✓ IRS income tax exemption (601(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): The Courtyards of Andover Address (do not use P.O. box): 13545 Martin St NW City or n r> Township: Andover, Mn Zip: 55304 County: Date(s) of activity (for raffles, Indicate the date of the drawing): Agoka., '?.2.3 — /7 Check each type of gambling activity that your organization will conduct: =Bingo Paddlewheels Pull -Tabs =71pboards 7✓ Raffle (total value of raffle prizes awarded for the calendar year, including this raffle: $ 50000 ) Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under List of Licensees, or call 651-539-1900. LG220 Application for Exempt Permit 12/16 me on requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this Information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other Individuals and agencies specifically authorized by state or federal law to have access to the information; Individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. I This form will be made available in alternative format (i.e. large print braille) upon request An equal opportunity employer LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board)" CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. �he application is acknowledged with no waiting period. =The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days a application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. =The application is denied. =The application is denied. Print City Name: Print County Name: Signature of City Personnel: - Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or submitting application to the deny an application, per Minn. Statutes, section 349.213.) Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: HIEF EXECUTIVE OFFICER'S SIGNATURE (required) e information provided in this appiica 'erN complete and accurate to the best of my knowledge. I acknowledge that the financial ort will be completed and returned o the Board withi30 da I [Chief of ev date. Executive Officer's Signature: Date: —� tt )(99nature must be CEO's signature, designee may not sign) Print Name: �� C) REQUIREMENTS' MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or • all gambling conducted on one day. — a copy of your proof of nonprofit status, and Only one application is required if one or more raffle drawings are — application fee (non-refundable). If the application is conducted on the same day. postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: A financial report form will be mailed with your permit. Complete Minn To: Minnesota Gambling Contr tr ol Board and return the financial report form to the Gambling Control West C County Road Suite 300 South Board. Roseville, 55113 questions? Your organization must keep all exempt records and reports for P Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2 (�)• 651-539-1900. Data privacy notice: The infor ti me on requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this Information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other Individuals and agencies specifically authorized by state or federal law to have access to the information; Individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. I This form will be made available in alternative format (i.e. large print braille) upon request An equal opportunity employer ANL66W^- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Massage Therapist License/ 1777 Bunker Lake Boulevard NW DATE: February 21, 2017 INTRODUCTION Kaitlyn Madoll has applied for a Massage Therapist License for Essentials of Life Chiropractic located at 1777 Bunker Lake Boulevard. DISCUSSION Ms.Madoll has completed the application, provided her certificate stating that she has successfully completed at least 500 hours of instruction, paid the appropriate fee and been approved by the Sheriffs Office. ACTION REQUIRED Council is requested to consider approval of a Massage Therapist License for Ms. Madoll for the period of February 22, 2017 through December 31, 2017. Respectfully submitted, a--` Michelle Harmer Deputy City Clerk Attach: License Application 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Therapeutic Massage Therapist License Application Pursuant to City Code 3-6 the following information must be provided prior to approval: 1. Name of Applicant K�ri Fast Middle 2. Applicant's Date of Birth (mint be 18 years old) T 3. Telephone Number of Applicar 4. Email Address of Applicant _ 5. Home Address of Applicant_ _ r 6. I will be working as a massage therapist at: Last a Residential Home. Provide address & legal description of home a Business. Provide address of business I -11-� BUY1 k - MU, GS I Ud NN. A nd owr, wj scS o�-4 7. Number of years experience as a massage therapist�i . 8. Previous employment as a massage therapist (list name, address and position held: -TK L, (a)ylrte, ('A* h)c. n -F Win," 010 A A( A] 04 L4-7)] C(ayr by- , WAG W;rruSOo, PBS S+0W ar) 1*'rd0Vffj M 6�j -�tT 9. Description of any crime or other offense, including the time, place, date, and disposition for which the applicant has been arrested and -__—, ;--A-nn-.-ter-e— ----- ----- Provide a statement as to whether the applicant has had any license denied, revoked or suspended in the City of Andover or the State of Minnesota, the reason therefore, and the business activity or occupation of the applicant subsequent to such suspension, revocation or denial. (Attach separate sheet) Furnish proof of graduating from a school of therapeutic rhassage with a core curriculum of at least 500 hours of in -class, teacher supervised instruction of which no more than 200 hours shall be clinical training. Prior to consideration of the application an investigation shall be made by the county sheriff's department of all persons listed on the license applications. �?lelge atEac� �acopybfyozr ��ryeras�icenset Licenses expire on December 31st of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. �� �N � U Od pa � U Y I algnatme ofApplfcant bate %YYY%qA?%%%%fl%%p%Y%%YY%YY%tl%Yk%Y%%%%%Y%II YY%%p%%%%tltl%%P%II%f%Y%%%tlC11p8111' j%j/CIS oy 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat FROM: Lee Brezinka, Finance Manager SUBJECT: Approve Implementation of Facility Condition Assessment and Maintenance Software DATE: February 21, 2017 INTRODUCTION During the past few years the City has contemplated in Capital Improvement Plan (CIP) meetings to contract out a facility condition assessment (FCA) on all City buildings and provide a means of tracking preventative maintenance, repairs and work orders done for all City buildings. In 2016 the City was going to initiate this process, but with the retirement of the previous Facility Maintenance Supervisor put the project on hold. Now with the hiring of a new Facility Maintenance Supervisor in January 2017 and with the appropriate carry forward of 2016 Budget dollars, we are now ready to move forward with the Assessment. The FCA will include assessment of roofing, HVAC, site paving, electrical, plumbing, vertical transportation systems, building envelope and structural systems of all City facilities. It will provide an inventory of all major building equipment including quantity, size, manufacturer, model and serial number. It will also identify deficient conditions in terms of deferred maintenance and building condition along with a reasonable cost analysis. Also to be provided will be a schedule of critical repairs separate from recommended replacements or repairs. Once the FCA is completed, all of the aforementioned data will be loaded into a specialized software package that will provide appropriate replacement schedules along with associated cost estimates and dates. This software package will allow city staff to submit work order requests, trigger preventative maintenance and link all repairs to specific equipment and/or buildings The City Facility Management Committee and the new Facility Maintenance Supervisor, have evaluated service and software providers and after viewing demo's and visiting with local clients of these services and systems, the group recommends Dude Solutions, Inc. as having the superior and most cost effective service and software solution. BUDGETIMPACT The FCA will cost $28,665, one-time software setup fees of $6,930 and annual software costs of $7,045.50. The FCA and maintenance software will be funded by the General Fund, Community Center Special Revenue Fund and the Water Enterprise Fund. ACTION REQUESTED The Andover City Council is requested to approve the aforementioned FCA and maintenance software. Respectfully submitted, ��Z�Lee Brezi 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-51 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC "ISVA Jim Dickinson, City Administrab Commander Brian Podany - Ano flee SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: February 21, 2017 INTRODUCTION Commander Brian Podany from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Brian Podany Anoka County Sheriffs Office 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City David D. Berkowitz, Director is / City Engineer Hold Public Hearing/Order & Approve Plans & Specifications//Order Ad for Bids/17-12/Reconstruction of 133`d Ave. NW West of Crooked Lake Blvd. NW - Engineering February 21, 2017 INTRODUCTION The City Council is requested to hold a public hearing, order and approve plans and specifications and order advertisement for bids for Projects 17-12, Reconstruction of 133`d Avenue NW West of Crooked Lake Boulevard NW. DISCUSSION The City of Coon Rapids has a proposed street reconstruction project that impacts the common border of Andover and Coon Rapids along 133`d Avenue NW from Crooked Lake Boulevard to Gladiola Street in which each City is responsible for their side of the street. The street reconstruction project would consist of reclaiming the existing bituminous roadway, shaping the existing gravel, constructing concrete curb and gutter in areas that it does not currently exist, replace existing deteriorated concrete curb, storm sewer / drainage improvements if needed and constructing a new bituminous surface. While the majority of the project would be funded by the City through the Road and Bridge Fund, a portion of the project is proposed to be assessed to benefitting properties. The proposed assessments are $1,843.08 for three lots that have existing curb and $3,014.96 for the one lot that will have concrete curb and gutter constructed. The assessment rate is based on the standard assessment rate for the City of Coon Rapids ($1,843.08) and an additional 25% of the construction cost for concrete curb and gutter for 2861-133`d Avenue NW ($1,171.88 additional for concrete curb). The assessment would be spread over a 10 -year period with an interest rate that would not exceed 4.5%. Attached are the following: * Resolution Ordering the Improvement * Location Map (Exhibit 3) Letter to property owners regarding estimated assessment Public Hearing Notice Estimated assessment payment schedule Mayor and Council Members February 21, 2017 Page 2 of 2 The feasibility report was in the December 20, 2016 packet. Please bring this information to the meeting. The City of Coon Rapids will conduct the administration, engineering and construction inspection for this project. BUDGETIMPACT The total construction cost is estimated at $36,479.50 with indirect costs at $6,566.50 for a total project cost of $43,046.00 in which $8,544.20 would be assessed to benefiting properties with the remaining to be funded by the City's Road & Bridge Fund. ACTION REQUIRED The City Council is requested to hold a public hearing, order and approve plans and specifications and order advertisement for bids for Projects 17-12, Reconstruction of 133`d Avenue NW West of Crooked Lake Boulevard NW. Respectfully submitted, C � David D. Berkowitz Attachments: Resolution, Location Map (Exhibit 3), Letter to property owners regarding estimated assessment,'l�ublic Hearing Notice,'fstimated assessment payment schedule '*� CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 17-12, RECONSTRUCTION OF 133RD AVENE NW WEST OF CROOKED LAKE BOULEVARD NW AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS, APPROVING FINAL PLANS AND SPECIFICAITONS AND ORDERING ADVERTISEMENT FOR BIDS. WHEREAS, Resolution No. 116-16 of the City Council adopted on the 20th day of December , 2016, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 21St day of February , 2017; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and WHEREAS, such final plans and specifications were presented to the City Council for their review on the 21 ST day of February , 2017. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 2:00 p.m., April 18. 2017 at the Coon Rapids City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 21St day of February , 2017, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk 9 l iI� O �m m z 1 IME 133rd AVE--., Amill n m 111 . 7 �'.G.c■i 1�ru ■■■■■c ■ t irin ■ T■�u.■_ , y r■■■■r 01 132nd AVE IIrFWill 7■�r1J■=+ NAME.-,. jury11Mfll 1...,r i■rn r4l. ,.11= Ilion i - ••nun se 1 r so . N.. �Y 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 1, 2017 33-32-24-34-0035 Kent Kuenzel I . 2861 — 133`dAvenue NW Andover. MN 55304 Re: Project No. 17-12, Reconstruction of 133`d Ave. NW West of Crooked Lake Blvd. NW Public Hearing Notice Dear Mr. Kuenzel: The City of Coon Rapids has a proposed street reconstruction project that impacts the common border of Andover and Coon Rapids along 133`d Avenue NW from Crooked Lake Boulevard to Gladiola Street in which each City is responsible for their side of the street. The street reconstruction project would consist of reclaiming the existing bituminous roadway, shaping the existing gravel, constructing concrete curb and gutter in areas that it does not currently exist, replace existing deteriorated concrete curb, storm sewer / drainage improvements if needed and constructing a new bituminous surface. While the majority of the project would be funded by the City, a portion of the project is proposed to be assessed to benefitting properties. The assessment rate proposed for your property.is $3,014.96 which is constant to similar projects within Andover. The assessment would be spread over a 10 -year period with an interest rate that would not exceed 4.5%. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133. Sincerely, David D. Berkowitz, P.E. Director of Public Works/City Engineer Encl. cc: Mayor & City Council 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV February 1, 2017 33-32-24-34-0043 Marcia Moll 2813 — 133`dAvenue NW Andover, MN 55304 Re: Project No. 17-12, Reconstruction of 133`d Ave. NW West of Crooked Lake Blvd. NW Public Hearing Notice Dear Ms. Moll: The City of Coon Rapids has a proposed street reconstruction project that impacts the common border of Andover and Coon Rapids along 133`d Avenue NW from Crooked Lake Boulevard to Gladiola Street in which each City is responsible for their side of the street. The street reconstruction project would consist of reclaiming the existing bituminous roadway, shaping the existing gravel, constructing concrete curb and gutter in areas that it does not currently exist, replace existing deteriorated concrete curb, storm sewer / drainage improvements if needed and constructing a new bituminous surface. While the majority of the project would be funded by the City, a portion of the project is proposed to be assessed to benefitting properties. The assessment rate proposed for your property is $1,843.08 which is constant to similar projects within Andover. The assessment would be spread over a 10 -year period with an interest rate that would not exceed 4.5%. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-513. Sincerely, f, .��� David D. Berkowitz, P.E. Director of Public Works/City Engineer Encl. cc: Mayor & City Council 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 1, 2017 33-32-24-34-0044 Edward & Sylvia Randall 2827 — 133d Avenue NW Andover. MN 55304 Re: Project No. 17-12, Reconstruction of 133`d Ave. NW West of Crooked Lake Blvd, NW Public Hearing Notice Dear Mr. & Mrs. Randall: The City of Coon Rapids has a proposed street reconstruction project that impacts the common border of Andover and Coon Rapids along 133rd Avenue NW from Crooked Lake Boulevard to Gladiola Street in which each City is responsible for their side of the street. The street reconstruction project would consist of reclaiming the existing bituminous roadway, shaping the existing gravel, constructing concrete curb and gutter in areas that it does not currently exist, replace existing deteriorated concrete curb, storm sewer / drainage improvements if needed and constructing a new bituminous surface. While the majority of the project would be funded by the City, a portion of the project is proposed to be assessed to benefitting properties. The assessment rate proposed for your property is $1,843.08 which is constant to similar projects within Andover. The assessment would be spread over a 10 -year period with an interest rate that would not exceed 4.5%. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-513. Sincerely, (Q ----e,0. David D. Berkowitz, P.E. Director of Public Works/City Engineer Encl. cc: Mayor & City Council 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV February 1, 2017 33-32-24-34-0049 Robert & Teri Jadinak 2841 -133rd Avenue NW Andover, MN 55304 Re: Project No. 17-12, Reconstruction of 133fd Ave. NW West of Crooked Lake Blvd. NW Public Hearing Notice Dear Mr. & Mrs. Jadinak: The City of Coon Rapids has a proposed street reconstruction project that impacts the common border of Andover and Coon Rapids along 133`d Avenue NW from Crooked Lake Boulevard to Gladiola Street in which each City is responsible for their side of the street. The street reconstruction project would consist of reclaiming the existing bituminous roadway, shaping the existing gravel, constructing concrete curb and gutter in areas that it does not currently exist, replace existing deteriorated concrete curb, storm sewer / drainage improvements if needed and constructing a new bituminous surface. While the majority of the project would be funded by the City, a portion of the project is proposed to be assessed to benefitting properties. The assessment rate proposed for your property is $1,843.08 which is constant to similar projects within Andover. The assessment would be spread over a 10 -year period with an interest rate that would not exceed 4.5%. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-513. Sincerely, o, David D. Berkowitz, P.E. 0-7 Director of Public Works/City Engineer Encl. cc: Mayor & City Council 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 17-12 RECONSTRUCTION OF 133RD AVE. NW WEST OF CROOKED LAKE BLVD. NW NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, February 21, 2017 at 7:0,0 PM to consider construction of the following improvements: Reconstruction of 133`d Ave. NW West of Crooked Lake Blvd. NW The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described area: q Reconstruction of 133`d Ave. NW West of Crooked Lake Blvd. NW The assessment rate is $3,014.96 for one unit and $1,843.08 for three units. Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER LkA&ACj Mi elle Hartner— Deputy City Clerk Publication Dates: February 10 & 17, 2017 (Anoka Union) CITY OF ANDOVER Special Assessment Roll DATE: PROJECT: 17.12 Street Reconstruction 133rd Ave (west of Crooked Lake Blvd) PIN: LOT: BLOCK: Address: Total $ 3,014.96 Interest Rate: 4.50 Number of Payments: 10 Annual Payment: $ 381.03 Principal Balance: $ 2,769.60 $ 2,513.20 $ 2,245.26 $ 1,965.27 $ 1,672.68 $ 1,366.92 $ 1,047.40 $ 713.50 $ 364.58 $ - 2018 2019 2020 2021 2D22 2023 2024 2025 2026 2D27 TOTAL Principal $ 245.36 $ 256.40 $ 267.94 $ 279.99 $ 292.59 $ 305.76 $ 319.52 $ 333.90 $ 348.92 $ 364.56 $ 3,014.96 Interest 135.67 124.63 113.09 101.D4 86.44 75.27 61.51 47.13 32.11 16.45 795.34 Total $ 381.03 $ 381.03 $ 381.03 $ 381.03 $ 381.03 $ 381.03 $ 381.03 $ 381.03 $ 381.03 $ 381.03 $ 3,810.30 Principal Balance: $ 2,769.60 $ 2,513.20 $ 2,245.26 $ 1,965.27 $ 1,672.68 $ 1,366.92 $ 1,047.40 $ 713.50 $ 364.58 $ - CITY OF ANDOVER Special Assessment Roll DATE: PROJECT: 17-12 Street Reconstruction 133rd Ave (west of Crooked Lake Blvd) PIN: LOT: BLOCK: Address* Total $ 1,843.08 Interest Rate: 4.50 Number of Payments: 10 Annual Payment: $ 232.93 Principal Balance: $ 1,693.09 $ 1,536.35 $ 1,372.56 $ 1,201.40 $ 1,022.53 $ 835.61 $ 640.28 $ 436.16 $ 222.86 $ - 2018 2019 2020 2021 2022 2023 2D24 2025 2026 2027 TOTAL Principal $ 149.99 $ 156.74 $ 163.79 $ 171.16 $ 178.87 $ 186.92 $ 195.33 $ 204.12 $ 213.30 $ 222.86 $ 1,843.08 Interest 82.94 76.19 69.14 61.77 54.06 46.01 37.60 28.81 19.63 10.07 486.22 Total $ 232.93 $ 232.93 $ 232.93 $ 232.93 $ 232.93 $ 232.93 $ 232.93 $ 232.93 $ 232.93 $ 232.93 $ 2,329.30 Principal Balance: $ 1,693.09 $ 1,536.35 $ 1,372.56 $ 1,201.40 $ 1,022.53 $ 835.61 $ 640.28 $ 436.16 $ 222.86 $ - NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE Mayor and City Councilmembers Jim Dickinson, City Administrator Joe Janish, Community Consider Amended Conditional Use Permit 15-01 for the Bulk Storage of Liquid Fuels at 14327 7h Avenue NW - Planning February 21, 2017 ACTION REQUESTED The City Council is asked to review the conditional use permit amendment request and consider the recommendation of approval by the Planning and Zoning Commission. INTRODUCTION Centerpoint Energy, applicant, is seeking to amend conditional use permit 01-01 for additional bulk storage of liquid fuels at 14327 71h Avenue NW. The applicant is seeking `Bulk fuel storage" (tanks greater than 1,000 gallon storage capacity) which requires a conditional use permit in the R-1 Single Family -Rural zoning district. The applicant is proposing to add three 30,000 gallon mounded (buried -at -grade) tanks directly west of the current mounded tanks. The Planning Commission held a public hearing on April 14, 2015, and the City Council originally discussed this item on May 5, 2015 since that time the applicant has received extensions until February 21, 2017. If the council does not take action at our regular scheduled meeting, an additional written extension will be needed prior to agreeing to an additional extension. EXTENSIONS On May 5, 2015, City Council tabled the amended conditional use permit request for bulk storage of liquid fuels at 14327 7th Ave NW to allow a fire protection evaluation to be completed. On July 7, 2015, City Council approved a 90 -day extension for the review of amended conditional use permit until October 12, 2015. On October 6, 2015, City Council approved a 140 -day extension for the review of the amended conditional use permit until February 29, 2016. On February 16, 2016, City Council approved a 185 -day extension for the review of the amended conditional use permit until September 1, 2016. On August 16, 2016, City Council approved a 152 -day extension for the review of the amended conditional use permit until February 1, 2017. On January 17, 2017, the City Council approved a 21 -day extension, until February 21, 2017. DISCUSSION Centerpoint Energy is requesting three new tanks to provide additional capacity to serve the growing gas loads in the area. The site serves Andover, Anoka, Ramsey, and some of Champlin. Currently, eight tanks are onsite with three considered mounded. The three new mounded tanks are proposed to be installed directly west of the three current mounded storage tanks. The request includes a proposed mounding configuration of the new tanks. The proposed project will also include the addition of piping and controls to connect the new storage to the existing processing operation. The site grading and fencing is proposed to be adjusted to accommodate the proposed additional tanks. There will be no physical changes to any of the existing buildings on the site. The site has operated as a peak shaving station facility since 1967, starting with three above ground 30,000 gallon propane tanks. A Special Use Permit approved in 1977 allowed two additional above ground 30,000 gallon propane storage tanks to be located on the site. An amendment to the Special Use Permit was approved in 2001, which included the replacement of gas production equipment, the addition of three mounded (buried -at -grade) 30,000 gallon propane storage tanks, the addition of gas and fire detection equipment, the addition of remote monitoring equipment, and additional landscaping. As the site is configured today a total of five 30,000 above ground tanks (150,0000 gallons), and three 30,000 gallon tanks are mounded (90,000 gallons). The proposal of three additional mounded 30,000 gallon tanks would bring the total mounded to 180,000. Please note that CenterPoint has indicated that filling capacities are to the maximum size but the above ground tanks are filled to 85% of capacity and the mounded tanks are filled to 90% of capacity. Today, with the current tanks and based on the filling capacity provided by CenterPoint the site can accommodate 208,500 gallons. The proposal of the three 30,000 gallon additional mounded tanks would bring the total storage on site (again based on CenterPoint filling numbers) to 289,500 gallons. Site Operation The applicant stated the days of operation at the facility will be almost exclusively for a few days in the winter months when natural gas usage is at its peak. The current and proposed tanks are for use on the extreme cold days when additional energy supply is required. The additional 90,000 gallons of mounded storage will allow the plant to run longer to support the growth in the area. About once a month, general maintenance will occur on the site to ensure that the site is running correctly. Traffic In order to initially fill the three additional tanks, it will take approximately nine propane tankers to fill them over the span of three days. After the initial fill, it will take an additional two to three tankers a year to keep them filled. The site currently uses approximately six tankers once every fall to fill the tanks. With the additional three mounded tanks to be added, the number of tankers per year will be approximately eight, depending on the propane used in the previous winter. There will be no day-to-day traffic at the site. Health and Safety The applicant stated there has been no fire issues on the site related to the current mounded tanks. The mounded configuration provides the highest level of fire protection for propane tanks. The plant does create minimal noise when it is operating during peak usage times. The addition of the three tanks will not create any additional noise when the site is operating. Since the initial review by the City Council, the applicant has made the following improvements/modifications to the property: • City water has been brought to the site for which includes 3 fire hydrants; • A back-up (secondary) cellular notification system has been installed (see condition 5); • Onsite signage has been updated and replaced; • An additional camera has been installed; • Vegetation has been removed around the fence line; • Training has been conducted at the site with the fire department and is expected to continue (see condition 6 in the resolution); Fire Chief / Emergency Manager Streich has reviewed the proposal and provided the attached memo. Several conditions have been added to the proposed resolution based on the comments from our Fire Chief / Emergency Manager. Review Criteria 12-14-6 B: Criteria for Granting Conditional Use Permits: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals, and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic view in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. Planning Commission Recommendation On April 14, 2015, the Planning and Zoning Commission held a public hearing and received public comments from the neighboring property owners. A copy of the meeting minutes are attached for your review. A letter received from a resident, dated April 14, 2015, is also attached. The Commission unanimously recommended approval of the proposed conditional use permit amendment with the conditions listed in the attached resolution. Staff has also updated the proposed conditions based on review and comments by staff since the initial review by the City Council. Re t s bmitted, Joe Janish Attachments Resolution Location Map Aerial Photographs (3) Site Photograph Site Plan Applicant's Letter Resident Letter Dated April 14, 2015 April 14, 2015 Planning Commission Minutes May 5, 2015 City Council Minutes Memo Dated February 15, 2017 from Fire Chief / Emergency Manager Streich Cc: John Heer, CenterPoint Energy, 700 West Linden Ave, Minneapolis, MN 55403 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION AMENDING THE CONDITIONAL USE PERMIT FOR CENTERPOINT ENGERGY TO ALLOW FOR ADDITIONAL BULK STORAGE OF LIQUID FUELS ON THE PROPERTY LOCATED AT 14327 7TH AVENUE NW LEGALLY DESCRIBED AS: THE NW1/4 OF SEI/4 OF SEC 30 TWP 32 RGE 24, EX PRTS PLATTED AS DEHNS ADD & DEHNS 2ND ADD, ALSO EX THAT PRT DESC AS FOL: BEG AT A PT ON E R/W LINE OF CSAH NO 7 2622.05 FT W & 869.2 FT S OF El/4 COR OFSD SEC, TH E 125 FT, TH S 100 FT, TH W 125 FT TO SD E R/W LINE, TH N ALG SD E R/W LINE 100 FT TO POB, EX RD, SUBJ TO EASE OF REC WHEREAS, A. Special Use Permit was granted in 1977 to allow for the bulk storage of liquid fuels; and WHEREAS, An amendment to the Special Use Permit was granted February 6, 2001; to allow for upgrades to the peak shaving station, including a new building, three additional propane storage tanks, the addition of gas and fire detection equipment, the addition of remote monitoring equipment, and additional landscaping; and WHEREAS, the City of Andover in 2004 amended the City Code to replace the term Special Use Permit with Conditional Use Permit to be consistent with State Law; and WHEREAS, with this terminology change the process and procedure remains the same; and WHEREAS, the Special Use Permit granted in 1977 on said property is hereby deemed to be a Conditional Use Permit and may be amended through the Conditional Use Permit process; and WHEREAS, CenterPoint Energy has requested a conditional use permit amendment to allow for an additional three (3) mounded (buried -at -grade) propane storage tanks; and WHEREAS, City Code 12-12 requires a conditional use permit for the bulk storage of liquid fuels; and WHEREAS, the Planning Commission held a public hearing on April 14, 2015; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover; and WHEREAS, the Planning Commission recommends to the City Council approval of the amended conditional use permit. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves the conditional use permit amendment on said property with the following conditions: 1) The applicant (CenterPoint Energy) receives commercial site plan approval from the City prior to any work being done to the site. 2) Subject to any additional landscaping or screening as requested by the City of Andover. 3) Subject to LRRWMO approval of the plan for water and drainage. 4) Site security, and alarm system shall be present that will mitigate and detect unauthorized intrusion onto the storage facility grounds. In the event of an unauthorized intrusion, applicant shall immediately respond to assure the safety and security of the storage facility grounds. 5) CenterPoint Energy shall have one year from the date of issuance of the amended conditional use permit to complete the project. 6) The proposed tanks and existing tanks shall comply with all applicable Federal and State codes regulating the transportation of natural gas, propane storage and local building and fire codes. 7) The backup communication and alarm system shall be tested monthly and found to be functioning properly. 8) Onsite equipment shall be tested as required by state regulations and appropriate records of said testing shall be maintained by the facility owner/operator and subject to review by the City of Andover upon request. 9) Fire Department training with CenterPoint Energy participation shall occur at the site when reasonably requested by the applicant or the City of Andover. 10) CenterPoint Energy or successor, and designated representatives of the City of Andover, shall meet annually and/ or upon the request of either party, at a mutually convenient time, to discuss items of concern or interest relating to CenterPoint Energy's safety and service reliability in the previous year, and other matters raised by CenterPoint Energy or the City of Andover. 11) Upon request by the City of Andover and/or its designee, CenterPoint Energy shall provide data that identifies aging equipment located on the storage facility grounds that may need replacement and the Company's plans for replacement. 12) CenterPoint or successor shall provide a copy and ongoing updates of the Minnesota Office of Pipeline Safety (MNOPS) review to the Andover Fire Department. 13) CenterPoint or successor shall allow reasonable access to the site for inspections by the City of Andover and/or its designee. 14) CenterPoint or successor shall provide Andover Fire Department with access to and throughout the site, including: the provision of keys, keeping the entrance cleared of debris, refuse, and snow, and keeping hydrants accessible. 15) CenterPoint or successor shall notify the Andover Fire Department 48 hours prior to any filling of the tanks. Adopted by the City Council of the City of Andover on this 21 It day of February 2017. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Julie Trude, Mayor C 1 'f 7 U } NDOVE Location Map "DI couxr� AD 116 u101 ua 4151 x151 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright ® 2013 City of Andover, All Rights Reserved s Printed 04/07/2015 1!N --- 11611 A2.2.11, 4114 4172 uW 431 flu AM w 4 TH AVE LANA 4310 L4%74175 U571 11173 l4%5 Id WJ _ 1131 llY !l2> Sb u1tl 4. _ IaSSI LISW 'N Q13 IaSR N < lisle _ 145TH LN ilv i tw) O � I4547 1456) T Y e 145'!1 lb' 4112 111i4Y 4ss 11531 lOtl u13x W33 AMA 1133] ^ 14533 13x3 al>O MU w.1H[ 1414! 45> ALS 433 431 145TH LN I+" S' 4 x] UNl I IA4l LOU 4343 11)1 JASTH AVE 14STHAVA 42A uvv u" 14w un dao] ms lues tun w Il6] a, rn Al. L.. lu5i 1"63 14467 u o IVV _ 13A 13L0 4%p 13y1 I4I<Y _ tLls lust las? IWO Z L1 1443] I143B \ R 14111 1411L.7 4321 Illi 1101 1311 IDL r 1"26 AMOKA 14137 1u16 141H 144TH IN 1437 14404 Y10 1Yl) 130 41H 111013110 1300 ltW IM0 DO ul.l a 14w7 14aa + "DI couxr� AD 116 u101 ua 4151 x151 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright ® 2013 City of Andover, All Rights Reserved s Printed 04/07/2015 CenterPoint Energy Proposed Propane Storage Tank Addition 2015 14327 7t" Ave. Andover, MN .� t" � ' • « i �, � r, � � �� o �, � G � e CenterPoint Energy Proposed Propane Storage Tank Addition 2015 14327 7th Ave. Andover, MN Rum River Proposed Storage Addition (3 x 30,000 gallons storage) NRR'32'29 "E 1327.10 :. Existing 30,000 Gal. W.C. Mounded rb. EI / --------- II e © I 1 - - .44 —�Existinq/ ' Aboveg,puid Profane Stdrage Tanks 4/l/ 0 i T6T6 a�G 6 9{gxp R $VI®( S21AQ K 15m a A a:m,R axon W nE nan a nm¢ YYm I�MiI 14115AOIOi RB�atlMIFL,6 R1Y 41fiffi W MOIIFx MM a MY OMp IR a YaYOW 6MlYm a YIaT®IWR16 MY Nal[ICCSI➢ R ffi 116 OY�i NXlV6IYflIIM' Malppl MI 6 IVISItD R QMYR..1LL 6116 M[ 6ID1.0 FMftlxtR1 R NR IFM6 6 AlYlm © STANDBY SYSTEMS, INC. 2014 Rum River Peak Shaving Fack 0 71 16 eL Standby � Systems mc. YYwepaY. Ylx,sb 5181-10!! �i1RYa:9'xk" ~SIZE PLAN, PROPOSED TANK ADDITION PEAK SHAVING FACILITY .. DJD -1-15-15 M11026 `1" i7-15 11026-M-100 SFE DROM Yr I r 1 -CenterPoint® Energy 19 March 2015 City Of Andover 1685 Crosstown Blvd., NW Andover, MN 55304 Subject: Request for Amended Conditional Use Permit Property Address 14327 7`h Ave NW 700 West Linden Ave. Minneapolis, MN 55403 RECEIVED MAR 2 3 2015 CITY OF ANDOVER Enclosed is CenterPoint Energy's application for an Amended Conditional Use Permit for the CenterPoint Energy owned property at 14327 7`h Ave., NW in Andover. This property is the current site of CenterPoint Energy's Peak Shaving facility. The amended permit is requested to allow the addition of three new 30,000 gallon capacity propane storage tanks. The additional energy storage in these tanks will provide additional capacity to serve the growing gas loads in the area. The three new tanks will be installed directly west of the three current mounded storage tanks and will be installed in similar mounded configuration. The project will also include the addition of piping, and controls to connect the new storage to the process. The site grading and se,urity fencing will also be adjusted to acconnnodate the added tanks. Enclosed are several basic drawings and illustrations showing the configuration for the added storage tanks on the property. Please contact Andrew Rockwell, 612.3 21.5 3 64 and rew.roc kweI1 c^r centerpointenerw com or me us if you have questions on this permit application or require any additional information to process this permit request. Sincerely, John Heer Director, Gas Control / Peak Shaving CenterPoint Energy 612.321.4345 iohn.heer(,centemointenemv com CC: Andrew Rockwell, CenterPoint Energy Enclosure: April 14, 2015 Members of the City of Andover Zoning Planning Commission RE: Center Point Energy request for additional propane storage I write to you this evening as an Andover resident whose home falls within the 700 foot notification zone, and as one of the closest Eldorado street residences to the plant. I'm concerned that the Center Point Energy proposal is less about serving the needs of the residents and customers of Andover but most likely an effort to stem fluctuations in the pricing of Propane when the demand is high like we experienced in the winter 2014. 1 have several safety concerns that I feel should be addressed with the existing plant before any consideration should be given to the request for additional storage. The National Fire Protection Association (NFPA58) governs the storage and handling of liquefied petroleum gas, the industry benchmark for safe LP -Gas storage, handling, transportation, and use, NFPA 58 mitigates risks and ensures safe installations, to prevent failures, leaks, and tampering that could lead to fires and explosions. The National Fire Protection Association (NFPA59). Utility LP -Gas Plant Code is the standard for the Production, Storage, and Handling of Liquefied Natural Gas (LNG) This code provides safety requirements for the design, construction, location, installation, operation, and maintenance of refrigerated and non -refrigerated utility gas plants. 1. 2011 Upgrades. For any industrial plant or standby system governed under NFPA 58 an assessment needs to perform to make sure mandated upgrades have been completed. In 2001, the National Fire Protection Association amended NFPA 58 to require certain upgrades and retrofits to propane storage tanks in excess of 4,000 gallons. The industry was given ten years to complete the upgrades and retrofits. By July 1, 2011 all upgrades must be completed.3 Upgrade requirements include: (a) Internal Valves: Internal valves must be installed on any container over 4,000 Gallons with an opening of 1 %" or greater.4 Automatic shutdown of internal valves in liquid service shall have thermal actuation within 5 feet of the internal valve. (b) Remote Shutdowns: At least one remote shutdown station for internal valves in liquid service must be installed not less than 25feet or more than 100feet from the liquid transfer point. This provision is retroactive to all internal valves required by code.6 Remote shutdowns must be identified by a sign incorporating the words Propane Emergency Valve Shutoff with letters not less than 2" in height. (c) Emergency Shutoff Valves: On new or existing installations, stationary container storage systems with an aggregate water capacity of more than 4,000 gallons utilizing a liquid transfer line that is 1'/:" or larger and a pressure equalizing vapor line that is 1'/<" or larger must be equipped with emergency shutoff valves.8 When the flow is only into the container, a backflow check valve can be used in lieu of an emergency shutoff valve. (d) Hydrostatic Relief Valves: A hydrostatic relief valve must be installed between shutoff valves to relieve pressure that could develop from the trapped liquid. (e) Flexible Connectors: Flexible connectors must be installed no more than 5 feet from internal valves on a tank, and shall not exceed 36" in length.11 Flexible connectors should be used where there is the need for, or the possibility of, greater relative movement between the points connected than is acceptable for rigid pipe. (f) Pressure Relief Valves: Pressure relief valves shall be plainly and permanently marked with the following: 1) The pressure in psig at which the valve is set to start -to -leak. 2) Rated relieving capacity in cubic feet per minute of air at 60 degrees F. 3) The manufacturer's name and catalog number. Relief valve stacks shall be 7' in length but not more than 8' when assembled on the tank. Rain caps shall be installed upon the relief valve stack to prevent water from entering during construction. While these requirements have been in place for some time, many industrial and standby systems have not yet performed such upgrades and some are even unaware of the requirements. 2. Separation Distances. NFPA 59 mandates minimum separation distances between various LPG systems and exposures. For storage tanks, minimum separation distances are required from other tanks, buildings, adjoining properties and other structures. While existing plants are grandfathered, some utilities are incorporating these distance requirements into plant upgrades in order to mitigate liability and ensure code compliance. For tanks with a water capacity of 30,001 to 70,000 gallons, the minimum separation distance from a non -refrigerated container to the nearest important building or groups of buildings not associated with the propane -air plant, or adjoining property that may be built upon is 75 feet. For tanks with a water capacity of 70,001 to 90,000 gallons, it is 100 feet; for 90,001 to 120,000 it is 125 feet and for 120,001 to 200,000 it is 200 feet. Propane vaporizers and most fuel transfer stations (truck or rail delivery) also require separation from each other and from other exposures. NFPA 59 currently limits banks of tanks at propane -air plants to no more than 6 vessels, irrespective of size, in a bank or row, and each bank or row must be separated by a minimum of 50 feet, unless the plant is equipped with a fire protection system. 3. Chemical Safety Rule. The newly adopted Homeland Security Chemical Facility Anti Terrorism Standards ("CFATS"), also known as the Chemical Safety Rule, applies to propane -air plants and storage facilities. In 2005 and 2006, in attempt to mitigate the risk of future terrorist attacks, the U.S. Secretary of Homeland Security identified the need for legislation authorizing the Department of Homeland Security (DHS) to develop and implement rules regulating the security of "high-risk" chemical facilities in the United States. With respect to propane and other explosive and flammable chemicals (known as "release -flammable chemicals"), the ultimate goal of the legislation is to prevent a situation in which a terrorist would have access to enough of the chemical to pose a threat to the surrounding community or any nearby public gathering places (schools, shopping, malls, etc.) if it were ignited or detonated. Another possible scenario that the legislation seeks to protect against is the theft or diversion of this these types of chemicals for use in improvised explosive devices. In October 2006, Congress passed and the President signed the Department of Homeland Security Appropriations Act of 2007, which in Section 550 authorizes DHS to require high-risk chemical facilities to complete security vulnerability assessments, develop site security plans, and implement risk-based measures designed to satisfy DHS -defined risk- based performance standards. The Act also authorized DHS to enforce compliance with the security regulations, including conducting audits and inspections of high-risk facilities, imposing civil penalties of up to $25,000 per day, and shutting down facilities that fail to comply with the regulations. The Act gave DHS six months from the date the President signed the bill (i.e., until April 2007) to promulgate interim final regulations implementing this authority Under the IFR, if a facility possesses a "chemical of interest' at or above the listed STO, the facility must complete and submit a consequence assessment known as a Top-Screen.14 A facility was required to complete its Top Screen within 60 calendar days of the publication of a final Appendix A or within 60 calendar days of coming into possession of the listed chemicals at or above the listed STQs. The threshold quantity for propane facilities was revised in response to numerous comments from the propane industry and agricultural providers and is currently set at 60,000 pounds, which amounts to about 14,285 gallons of liquid propane. Almost all propane peak -shaving plants are covered under CFATS, as even a single 18,000 gallon water capacity tank filled to 85% capacity with liquid propane triggers the regulation. 4 Evaluation — Risk assessment Maintaining a propane -air plant or industrial or standby system raises many issues of risk and/or potential liabilities, including odorant fade, BLEVE, and environmental risks. A. Odorant Fade. One of the most commonly litigated risks is odorant fade. While most of this litigation centers on propane wholesalers or retailers, there is definitive risk to a utility plant that is being decommissioned and selling its remaining liquid propane to a wholesaler or retailer. In instances where propane from a peak -shaving plant or standby system is sold and is not tested or re-odorized, or appropriate records are not kept, liability can flow back to the utility or plant owner. In some cases, the utility or industrial plant owner will be the "deep pocket' and a target for plaintiffs lawyers if it can be shown that unodorized propane was sold to a wholesaler or retailer. In a natural state, propane and natural gas have no odor, taste, or color. An odorizing agent is added to the gas in order to warn consumers of a leak. The odorant in propane is ethyl mercaptan, a sulfur -based compound that gives propane a distinctive rotten -egg smell. The properties of propane are much different than those of natural gas. Propane has 2.5 times more energy per cubic foot than natural gas. Propane is heavier than air, while natural gas is lighter than air. Propane, like natural gas, can lose its odor. However, while natural gas will tend to rise into the atmosphere and disperse, propane sinks to the ground and is prone to collect in low areas and enclosed spaces. Propane behaves more like water, hugging the ground and flowing downhill toward the lowest spot it can find, such as a basement, cellar, crawl space or utility room. Propane can even flow underground if leaked from buried pipes. Like water, propane can seep through a foundation into the space beneath a home or business. It has a propensity to accumulate and pool. When mixed in the proper proportion with air, propane is highly explosive. Propane explosions can be very powerful, causing severe structural damage and in many cases completely leveling a building. Fatalities and severe injuries are common. The odor of propane may be diminished or absent under a variety of conditions. Research shows that the mercaptan can chemically react and be absorbed by other materials, significantly reducing the level of odorant in the gas. The presence of air, water or rust inside a tank or cylinder can cause odorant fade. Mercaptan chemically reacts with steel and rust in tanks and fuel lines and bonds with refinery dust and mill scale that can be present in tanks, neutralizing the odorant over a period of time. Often odorant fade occurs in tanks that are new or have not been used continuously. Standby systems and peak -shaving plants are inherently rarely used. The recent rise in the number of accidents and explosions, coupled with the substantial size of verdicts and settlements has caused odorant fade to become a specialty of some plaintiff law firms. For example: • In Iowa, 7 family members were killed and 8 injured at a family reunion after a propane leak caused an explosion in the family home. Odorant fade was a large basis of the litigation and the settlement was in excess of $20 million. Family and friends of the victims are actively advocating for the removal of propane from all residential zones. (Encroachment has become a problem for many peak -shaving facilities. Encroachment is the result of residential neighborhoods growing up around peak -shaving plants that were formerly in isolated or rural zones). • A propane explosion resulting from a leak killed an infant child and its mother, who apparently did not smell the leak. The settlement was $11 million. • One Michigan law firm alone handled the following cases: • Wrongful death of mother, father, and two young children due to leaking propane gas in a home on a hog farm. $14.1 million dollar verdict. • 7 year-old boy suffered burns in a propane explosion. $4.5 million dollar settlement during litigation. • Propane leak and fire with burn injuries to three occupants. $2.005 million dollar settlement. B. BLEVE. Boiling Liquid Expanding Vapor Explosions, or BLEVEs, are the types of accidents that always make front page news. A BLEVE results from the rupture of a pressurized vessel containing a liquid substantially above its atmospheric boiling point. In propane peak -shaving plants, propane is stored partly in liquid form, with the gaseous propane vapors filling the remainder of the container. Rupture of a vessel can occur from an impact, an external fire near the vessel causing heating of the propane and pressure build-up, or from corrosion or failure under pressure. Once a vessel is ruptured, the vapor rapidly leaks, lowering the pressure inside the vessel. A sudden drop in pressure inside the vessel causes violent boiling of the liquid propane, which creates large amounts of vapor at extremely high pressure. This wave of pressure in turn causes an explosion, which in most cases can completely destroy the storage vessel and project steel fragments over the surrounding area. The resulting cloud of the propane vapor will ignite after the BLEVE has occurred, forming a fireball and possibly a fuel -air explosion, sometimes referred to as a vapor cloud explosion. The greatest number of deaths and injuries and highest value property damage, and thus the largest lawsuit recoveries, typically occur with BLEVEs. Notable propane BLEVEs include: • 1972 — Lowell Gas Company, Massachusetts. A tanker truck setting up to unload backed over a pipe. The vapor cloud was ignited by the pilot light on the vaporizer at the plant. One person died and 18 were injured. This was a utility -owned plant where the BLEVE was caused by a third party contractor on the site. • 1984—San Juanico, Mexico. A water hammer damaged a feed pipe at an LPG terminal, causing a vapor cloud to drift toward a ground flare. 14 vessels BLEVEd over a 5 hour period. 550 people were killed, 2000 people were severely burned and 7,231 people were classified as injured. Projectiles from the BLEVEd tanks traveled as far as 1200 meters into surrounding neighborhoods. • 1998 — Herrig Brothers, Iowa. Two teens riding on an ATV trespassing on the property hit propane piping causing a BLEVE. Two firefighters were killed. This installation was governed by NFPA 58. Again, this instance was caused by a third party on the property and could have been prevented with better security. • 2008 —Sunrise Propane, Toronto, Canada. The cause of this BLEVE is still officially undetermined. Two were killed, hundreds injured. The BLEVE scattered asbestos across homes in the area, rendering 100 homes uninhabitable. C. Fire Safety Analysis I would ask that the city council insist that Center Point Energy conduct a formal Fire safety analysis for this existing plant to ensure some of the following as required by federal regulation LP -Gas Storage Container Safety Features Facility Information Analysis of Product Control Measures in Containers and Transfer Piping Analysis of Local Conditions of Hazard Exposure to and from Other Properties, Population Density Results of Hazard Distance Calculations for Different LPG Release Scenarios I would also request that at a minimum the planning commission consider requiring protective barriers for all tanks, fencing of the property to prevent tampering or intentional product release, a vapor detection system, and a fire suppression system that detects fires and cools the propane tanks to decrease the possibilityof a BLEVE. I'm also concerned that any propane leaks would fill the low lands to the northeast and pool there until one of my unwitting neighbors provides a source of ignition, which would make for a very bad day. Sincerely 14404 Eldorado Street NW Andover MN, 55304 Regular Andover Planning and Zoning Commission Meeting Minutes—April 14, 2015 Page 5 PUBLIC HEARING: Amended Conditional Use Permit — Bulk Storage of Liquid Fuels — 1432 7 7`h Avenue NW — CenterPoint Energy Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on an Amended Conditional Use Permit for bulk storage of liquid fuels at 14327 7th Avenue NW. Mr. Angell reviewed the proposed Amended Conditional Use Permit with the Commission. Mr. John Heer, CenterPoint Energy, 700 West Linden Avenue, Minneapolis, gave a brief presentation to the Commission. Motion by Koehler, seconded by Nemeth, to open the public hearing at 8:08 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Gudmundson) vote. Mr. Angell submitted a letter from Mr. Ronald Hansen, 14404 Eldorado Street NW. Mrs. Kay Craig, 4280 144`h Lane NW, stated her property backs up to the facility. She stated comments concerning safety. They have had a number of fires in the swamp area and how much of a danger does that cause to the tanks. She stated the reason she came to the meeting is to see if any trees will be removed. She wondered if this facility will keep continuing to grow. Mr. Luther Remo, 14449 7th Avenue NW, asked if there will be a semi -fore at the entrance. He was concerned whether there will be a semi -fore. Mr. Carlberg indicated this is not a part of the request and staff would be happy to address this concern directly with the resident. Mr. Heer stated there are not any plans to remove any trees and they will work with the City regarding landscaping. He stated they are aware of the fires in the swamp. He reviewed the safety measures they have taken in regards to protecting their facility and tanks. Commissioner Nemeth asked if Mr. Heer knew on a given day how much of a draw on the pipeline is there on this facility. Mr. Heer stated Northern Natural Gas delivers gas to them and CenterPoint Energy takes the gas and distributes it to the residents along a large line. He stated this facility can put out 6 million BTU's per day and by adding these tanks and providing an additional 2 million BTU's per day, it will add fifteen hundred to two thousand additional homes per day. Commissioner Nemeth asked if they have ever experienced with the current set up a demand so heavy that it actually depletes the current system that is in place. Mr. Heer Regular Andover Planning and Zoning Commission Meeting Minutes—April 14, 2015 Page 6 stated when they see cold weather coming, they usually have the facility running for a few hours in the morning and then depending on how cold it gets, they turn the facility up. The facility does get used virtually any time it gets to ten below zero. Their load is also during the peak hours of 6:00-7:00a.m. Commissioner Nemeth asked if there has been any safety issues with the current system that is set up. Mr. Heer indicated there has not. Commissioner Nemeth asked what additional security features are enabled on this facility. Mr. Heer stated there is a security fence with barbed wire and a video surveillance system and the road is gated so no one can drive into the facility area and the tanks are secured so no one can open the valves. Commissioner Koehler asked with the additional capacity being installed, does it require any expansion to the pipe to get the propane out to the residents. Mr. Heer stated there is not any expansion directly to the pipe outside of the facility. With additional development, at some point they need to expand pipe further out so somewhere between the facility and development there may be some pipe that is expanded to accommodate the increase. Commissioner Koehler asked if Mr. Heer was given a copy of the letter from Mr. Hanson and did he have time to read it. Mr. Heer indicated they were given a copy and did read it. Commissioner Koehler asked if there was any regulation that was not currently met. Mr. Heer stated there was not. He reviewed the governing laws they need to follow with the Commission. Commissioner Cleven asked if all of the security in place was being monitored. Mr. Heer stated they have a site in Burnsville that is manned 24/7 and all of the data from this site is monitored there all of the time. Mr. Carlberg stated there will be a signal in the future going into the facility from 7`h Avenue. There is an agreed upon location for a future signalized intersection at that entrance and has been through a joint powers agreement with the City of Andover, City of Anoka and Anoka County. He showed on a map where the signal will be located at and indicated the signal will be triggered by development. Motion by Nemeth, seconded by Peterson, to close the public hearing at 8:28 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Gudmundson) vote. Commissioner Nemeth asked if they have received any complaints regarding this facility by residents. Mr. Angell stated before the previous amendment there were complaints about the noise coming from the Northern Natural Gas station but when the 2001 Regular Andover Planning and Zoning Commission Meeting Minutes — April 14, 2015 Page 7 amendment took place, CenterPoint upgraded their station, which eliminated the noise. He stated he has not received any complaints regarding noise. Commissioner Nemeth asked if there have been any issues with decibel levels and disrupting residents. Mr. Angell indicated he did not know of any issues. Commissioner Koehler asked staff how they make sure all of the issues addressed in the letter sent are being addressed. Mr. Angell indicated they would be regulated by the Federal and State inspectors. Commissioner Peterson asked if there will be any requests by residents for additional screening of the property. Mr. Angell stated they have not received any comments from residents and this will have to go through a commercial site plan review and that landscaping would be one of the subjects they discuss at the time. Mr. Carlberg noted these are bermed (covered) tanks so do not have any visual site by the residents. Motion by Nemeth, seconded by Cleven, to recommend to the City Council approval of the amended Conditional Use Permit 15-01 regarding the bulk storage of liquid fuels at 14327 7th Avenue NW. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Gudmundson) vote. Associate Planner Angell stated that this item would be before the Council at its May 5, 2015 meeting. PUBLIC HEARING: Interim Use Permit — Mining —Andover Boulevard and Butternut Street NW— Mark Smith City Planner Hanson noted the purpose of this item is to hold a public hearing and take input on an Interim Use Permit for mining at Andover Boulevard and Butternut Street NW. City Planner Hanson reviewed the proposed Interim Use Permit for mining with the Commission. Commissioner Koehler asked if they have gotten calls from the residents before the letter arrived from the residents. Ms. Hanson stated with the last go around with the mining, staff did receive some calls regarding the dirt and the Public Works Director, Mr. Berkowitz, would get ahold of Mr. Smith and have him water the streets but she did not know which individuals they were. Commissioner Koehler stated there was mention on the letter regarding cracks in the house and he wondered if there was any mention of that before. Ms. Hanson indicated she has not received any calls regarding that. Commissioner Koehler asked if the City have some mechanism for addressing issues like this when presented. Mr. Carlberg stated they would have the contractor look at the situation to see if it occurred because of Regular Andover City Council Meeting Minutes — May 5, 2015 Page 3 made by the Andover Football Association (AFA) for new scoreboards at Prairie Knoll Park as recommended by the Park and Recreation Commission. Motion carried unanimously. CONSIDER AMENDED CONDITIONAL USE PERMIT — BULK STORAGE OF LIQUID FUELS —14327 7TH AVENUE NW — CENTERPOINT ENERGY Mr. Carlberg explained CenterPoint Energy, applicant, is seeking to amend conditional use permit 01-01 for additional bulk storage of liquid fuels at 14327 7t' Avenue NW. Bulk storage of liquid fuels in larger than 1,000 gallon tanks is permitted with a conditional use permit in the R-1 Single Family -Rural zoning district. The applicant is proposing to add three 30,000 gallon mounded tanks directly west of the current mounded tanks. Mr. Carlberg reviewed the staff report with the Council. Mr. John Heer, Director of Gas Control & Peak Shaving for CenterPoint Energy made a presentation to the Council on the background of the site, what they would like to do for additions and improvements to the site and why the improvements are necessary. Mayor Trude indicated she reviewed the minutes from the 2001 CUP amendment and at that point Mr. Heer stated there were only ten peak shaving facilities in Minnesota. She stated this site is a big regional supplier. Mr. Heer agreed and stated this is an important site for them. Mayor Trude asked if CenterPoint Energy has looked at dispersing the risk. Mr. Heer stated a facility like this needs to be on a site where their system can insert significant amounts of gas load into the pipeline system. It happens to be that this area is central to many areas and is adjacent to a Northern Natural Gas site. Mayor Trude stated in 2001 it was asked by a Planning and Zoning Commissioner if it was possible that this facility would be outgrown in the near future and Mr. Heer responded that if additional growth were needed it would likely take place on another site and that this site would not be touched again for at least another ten to fifteen years. She wondered if there was a potential for other sites to be developed if they were to refuse the expansion of this CUP here. Mr. Heer stated this facility is serving the northern communities so if they were to add the expansion somewhere else, they would not be able to get the gas up in the areas that would need it. Mayor Trude asked what has happened since 2001 when he thought the expansion could happen elsewhere. Mr. Heer stated since 2001, they have added pipeline capacity in quite a few other locations and are in the process of rebuilding a facility in Mankato to make that more useable and continue to make investments along the way. This area has grown so much in the last ten to fifteen years that this is a cost effective way for them to address peak energy needs. Councilmember Goodrich asked how many times a year do the tanks at this facility get filled up. Mr. Heer stated usually it is once a year. They will replenish what they have used the previous winter, the amount depends on the severity of the winter. Regular Andover City Council Meeting Minutes — May 5, 2015 Page 4 Councilmember Goodrich asked if there is an advantage to having more tanks as opposed to not having more tanks and filling it up more often. Mr. Heer stated one of the difficulties they have is at the time period of the year when they need this facility everybody is looking for propane and is almost impossible to get that product delivered during that time period. They are looking at this facility to be able to supply propane over a three day, twenty-five below zero weather incident. Based on their experience it is not practical to get propane loads of that magnitude in the winter. Mr. Heer continued with his presentation regarding safety concerns addressed at the site. Councilmember Knight asked if there has ever been a lightning strike with the tanks. Mr. Heer stated the tanks are all grounded and they have never had a lightning strike relative to the tanks. Mr. Heer continued the presentation. He noted this facility is inspected every three years by the Minnesota Office of Pipeline Safety. Councilmember Knight asked if this facility will be screened. Mr. Heer stated in the previous development they planted a number of trees along the south property line and during the Planning and Zoning Commission review comments were made for more screening. He would work with staff on additional screening. Councilmember Bukkila asked what the actual hazard is and what the potential for a hazard is. Mr. Heer stated the risk with any fuel is that it leaks and ignites so the codes that are put into place are to make sure the design is done correctly so those types of things do not happen. Councilmember Bukkila asked what is the fall out zone, hazardous area if something were to happen and what kind of an impact would that have on their emergency services. Mr. Heer stated the risk of a facility like this is a fire in a tank and the solution would be the Fire Department to arrive and put water on the tank to keep it cool and that is why there is water on site and they will work with the Fire Department on this. He indicated he could not say exactly what would happen. Mr. Carlberg stated the amended CUP is to install the three additional tanks, bermed like in 2001. Mayor Trude indicated this is an expansion on the use so the Council has the right to ask about the health, safety and welfare of the community. Mr. Carlberg stated everything that is out there today complies or has been approved by the City in the past. The focus tonight is on the three new tanks that are to be berried. Councilmember Bukkila indicated she was not on the Council in 2001 and she needed to learn as much as she could before she approves an additional three tanks on what she already considers a potentially hazardous condition that they have to react to because Centerhoint is not going to be on site immediately if an incident were to occur. She indicated she has not been able to review this project with the Fire Chief and she would like to see something in more detail as far as an actual action plan and what the potential hazards actually are. Regular Andover City Council Meeting Minutes — May 5, 2015 Page 5 Mr. Heer stated the Fire Chief is aware of this, received the information, visited the site and made some initial comments. He noted training is set up with the Fire Department on June loth. They do have a good relationship with the Fire Department and as far as the three tanks with the mounds around them, they are going to add very little additional risk to this site because of the way they are constructing the new tanks. The addition of the storage is minimally changing the risk profile of this site. Councilmember Bukkila indicated that did not help her. Mayor Trude stated as she looked at this site, what is glaring is the tanks that are above ground next to the wetland that has been on fire twice in the last five years and they know the Fire Department was having low water pressure trying to keep the tanks cool and homes from fire during those incidents. Mayor Trude asked if there is a way to improve the overall safety of this site, taking tanks that are fifty years old and putting that storage underground before they expand. She thought they may need to set some time aside to see if there is a way they can create an overall improved safety plan for this site before they would allow expansion or possibly make it a condition of expansion. Councilmember Bukkila stated something is missing in that this has been reviewed with the Fire Department and with the previous Fire Chief. She thought there was a difference between Fire and Safety Management and Policy decisions. The Fire Department is more willing to find a way to combat this and how to manage this but at the Council level they need to decide if it is a good policy decision to allow for this and expose the Fire System to have to manage it which has not really been talked about. Mayor Trude thought this may be an item that needs to be discussed further with staff and the Council. Mr. Carlberg stated the Fire Department has been involved in meetings and are working with the applicant to address some of the things onsite. He noted he has not received anything from the Fire Department indicating they are opposed to this expansion or that they want additional requirements, those comments usually come during a commercial site plan review. Mayor Trude stated she did not have that information at this time and she thought the Council needs that information in order to make a decision. Mr. Glen Sonsteby, representative of Rosella Sonsteby Estate, stated the concerns they have is their land is set up with sewer and water and high density housing that will be close to this site once developed. He stated in 1967 when the tanks were installed the entire area was field and woods and was country. In 1977, there was development and the tanks were brought closer to their property line. Concerns today are when this area is developed, what precautions can be done to make this a more environmentally friendly place. Mr. Sonsteby stated their biggest concern is with the tanks sitting there in the open with the possibility of a fire and them exploding. He would like to see the tanks put in the ground where they would be safer or build a berm and open some of the pond for more water way for fire repellent. He also thought with the homes nearby there could be a walking path or a barrier around the neighborhoods to the northeast because some had some damage with the previous Regular Andover City Council Meeting Minutes — May 5, 2015 Page 6 fires. He thought there was more that could be done to make it more green friendly and acceptable to everyone. Mr. Sonsteby stated there needs to be something to screen the tanks when the high density housing goes in there. Councilmember Holthus asked if the wetland to the east is a DNR protected wetland. Mr. Sonsteby stated a lot of it is filled in with mud and debris and should be cleaned out. Mr. Berkowitz stated the whole area is encumbered with wetland and even if they are not DNR protected, they are still wetlands under the LGU of the Lower Rum and ultimately governed by the City. There is limited impact that can be done to the wetlands. Councilmember Holthus stated the neighbors' concerns previously were the noise and lack of screening. She would like to make sure that some significant screening goes in there such as a berm or landscaping on a berm. She would also like to know from Mr. Heer how the noise issues were alleviated. Mr. Carlberg stated in 2001, when that expansion was approved there were some noise issues related to the Northern Natural Gas site and that was addressed. The landscaping and berming also came from the 2001 approval Councilmember Goodrich wanted to confirm that the request for this evening is just the new three bermed tanks and the next step if approved would be working out the landscaping with City staff. Councilmember Goodrich also wanted to confirm that the existing above ground tanks would remain if the three additional tanks are not approved. Mr. Carlberg confirmed his understanding.. Mr. Heer can add to that but that was what was previously approved in 2001. He stated the Fire Department has been out on site and is asking for additional clearing or grading to create safer zones and the gas company is already complying with that even though they do not have approvals and they are going to be working with the Fire Department on training. The City can ensure some more of that can be done through the commercial site plan review approval process as well. Councilmember Goodrich asked Mr. Heer what security measures are taken on this site. Mr. Heer stated the site is governed under Homeland Security Chemical Safety Regulations and they have registered this site with Homeland Security and they do have security in place with the fencing and locks and cameras. Councilmember Goodrich asked if there is any private security that patrols this area or do the Sheriffs Department do any special patrols. Mr. Heer stated they do not have any special patrols but they do have the site monitored by cameras 24/7 and their people come to the site to inspect and maintain it. Councilmember Holthus stated there was a complaint a few years ago about the noise and she wondered if or how that was taken care of. W. Heer stated the noise was from the Northern Natural Gas facility and they worked with Northern Natural Gas to put in lower noise valves and a berm was added that he is aware of to help screen with the noise from the site. There have been no noise complaints since then. Regular Andover City Council Meeting Minutes — May S, 2015 Page 7 Mayor Trude stated when the tanks were installed in 2001 they were put in according to the code at that time. Since 9/11 the code has change and she wondered if everything onsite was currently up to the current code. Mr. Heer stated the code they were installed under was Code NFP 59 2001 edition. The current enforceable code is NFP 59 2004 edition and the 2004 edition is the edition that the Office of Pipeline Safety inspects them to so they have this facility compliant with the current enforceable NFP 59 2004. Mayor Trude asked if the tanks that were installed in the 60's and 70's were compliant because she thought they were grandfathered in without any retro meeting code. Mr. Heer stated those were the tanks they added emergency shut off and internal valves to for product control and that was not required when they were put in but brings them to current code. Mayor Trude asked if Mr. Heer is willing to do a Fire Safety Analysis. Mr. Heer stated they have one and would update it. Mr. Heer stated with the commercial site plan review they would be more than willing to work with the City on landscaping and make any additions the City felt the site needed within reason. Councilmember Bukkila stated she is currently not in favor of what has been presented and she wondered if Mr. Heer would be willing to extend this item for further staff and Council review. Mr. Heer stated they would like to move ahead on the project because there is order lead time on the tanks, construction lead times and they would like to have them in place by November but he did not think it was his decision whether to approve it or not. Mr. Dickinson asked what the Council is looking for in order to extend this. Councilmember Bukkila stated she would like a hazard analysis. Mayor Trude would like this placed on a workshop meeting in order for the City to discuss this with staff, the Fire Chief and the applicant. The Council would like more information. She would also like Mr. Heer to go back to his company and discuss with them the possibility of phasing out the 1960 and 1970 equipment that is above ground because it has been a long time. Mr. Heer stated regarding the 1967 tanks, they have a lot of tanks in service from the 40's and 50's and there is not a life span on them if they are maintained and these tanks are in very good shape and they would not have any technical, engineering or safety reason to take those tanks out of service. Mayor Trude stated these tanks are next to an area that continues to catch fire and the Fire Department has had to hose them down to keep them cool and she did not think underground tanks would have that requirement. She thought that might be site specific. Motion by Bukkila, Seconded by Trude, to table this item to a future meeting to be determined by staff, to allow the applicant and staff to come back with additional information. Motion carried 4 ayes, 1 nay (Goodrich). Date: February 15, 2017 ANDOVER FIRE DEPARTMENT 13875 Crosstown Blvd. NW Andover, MN 55304 Ph: 763.755.9525 Fax: 763.755.9583 www,andovennn.gov MEMORANDUM To: Mayor J. Trude City Council Members S. Bukkila, J. Goodrich, V. Holthus, M. Knight City Administrator J. Dickinson Fr: Jerry L. Streich, Fire Chief / Emergency Manager Topic: CenterPoint Energy Rum River Peak Shaving Plant (Update) In May of 2015, CenterPoint Energy applied to amend the Conditional Use Permit (CUP) for their Rum River Propane -Air Facility. They are proposing to add three 30,000 gallon propane storage tanks ("containers") in a mounded (buried -at -grade) configuration adjacent to three existing 30,000 gallon mounded containers currently on the site. If constructed, this would bring the gross storage of propane on the site from 240,000 gallons to 330,000 gallons gross. Of that, 192,000 net gallons would be buried under earth (mounded) and the remaining 127,500 gallons would be stored in five above- ground containers as described in the most recent CUP. Because I was new to the department at the time, the application by CenterPoint to add more containers led me to conduct a risk assessment of the entire facility. The assessment identified a number of safety issues and I documented those in a memo dated June 22"d, 2015. The primary concern with the facility at the time was the lack of a viable water source at the facility for firefighters to use. In the event of a fire at the facility, we need sufficient water flow to cool the tanks and extinguish the flames. Although CenterPoint has provided a well at the facility for use, we cannot assure it is properly maintained or meets the water flow requirements we need. The other issues were related to training, security, signage, and alarm notification systems. To date, CenterPoint Energy and I have met on several occasions to assure improvements have been made. They have accepted the recommendations I have submitted and agreed to improve the site. They have added a permanent water source and hydrants connected to the municipal water system, added secondary alarming equipment, improved their signage, security, and policies and procedures on the site. The entire fire department staff has toured the facility with CenterPoint and we maintain good communication with one another. Propane is a flammable gas that is heavier than air. If there is a leak, it falls to the ground and pools in low laying areas. The temperature needed for propane to ignite is approximately 920 degrees Fahrenheit. The Rum River Facility transfers propane from tanker trucks brought to the site and into CenterPoint Energy Rum River Propane —Air Facility Andover, MN the storage containers on the grounds of the facility. When propane is needed, an automated system (controlled by CenterPoint personnel located in Burnsville, MN) opens and closes the valves that release propane into the processing system and downstream to their customers. The controls are operated by air pressure pushing the valves into an "open" position. If there is a break in the air line system, the valves close stopping the flow of propane. This is a default. All of the containers on site are protected from being over -pressurized by the use of relief valves. If the pressure within the vessel exceeds 250 psi, it is vented into the atmosphere. Assuming the site is properly inspected and maintained, the probability of having a catastrophic failure is very low as it sits. There is a higher level of risk as a result of human error at the filling stations. The containers buried under the earth provides a safer solution than those above -ground as the earth keeps the containers cool and out of the elements of weather. The mounded containers are coated with an anti -corrosive material and plumbed with the same pressure relief valves as the above -ground containers. Because they are buried, the probability of someone tampering with them is very low. As mechanical engineering has improved, it is not uncommon today to see containers buried under- ground and integrated into the community without incident. Therefore, I believe regular inspections, training, and communications can mitigate the majority of the issues that could result in a catastrophic incident at this site. Based on the risk assessment conducted on the facility, a full review of the operation, and the added improvements to the site, it is my opinion that the request by CenterPoint to install three additional containers is an acceptable risk for its purpose and community need. Although more propane does bring additional risk into the area, the controls and practices put into place has minimized the risk to a point where a catastrophic incident is unforeseen and/or unlikely unless it were intentional. I do recommend that CenterPoint continues to work with the fire department and meets annually at the time the filling of the containers begins, and anytime there is a change to the operation of the facility. CenterPoint Energy Rum River Propane —Air Facility Andover, MN C I T OVE 166 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report February 21, 2017 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Legislative Updates 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, 1