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HomeMy WebLinkAboutNovember 17, 2016• F i0d., T. Md 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting November 17, 2016 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (11/3/16) — Regular Meeting 4. Consider Application for Scheduled Use of Recreational Facilities/Constance Homeschool Co-op 5. Consider Hockey Tournament Application/Andover Huskies Winter Classic 6. Consider 2016-2017 Hockey Rink Schedule 7. Consider MNDNR Grant Opportunities 8. Outstanding Items/Maintenance Update 9. 10. Chair's Report 11. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Review 2016 Existing and Future Park Facilities Chart/Park Zone C B. Adjournment C T Y O F )OVE. PARKAND RECREATION COMMISSIONMEETING —NOVEMBER 17, 2016 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on November 17, 2016, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl Commissioners Ted Butler, Alisa Lewnau, Angela Marinello, and Mark Miskowiec. Commissioners Absent: Commissioner John Angell Also Present: Assistant Public Works Director, Todd Haas RESIDENT FORUM No one appeared to address the Commission. APPROVAL OFMINUTES Commissioner Lindahl noted on page three, the first paragraph, the third sentence, it should state, "...vandalism ire in the parks." Motion by Commissioner Butler, seconded by Commissioner Lewnau, to approve the November 3, 2016 Park Commission minutes as amended. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Angell) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES I CONSTANCE HOMESCHOOL CO-OP Mr. Haas explained this item is in regard to considering approval of the use of the Prairie Knoll Park hockey rink as requested by Constance Homeschool Co -Op. He presented their request for December 9, 2016 and summarized the details of the request. He recommended approval of the request. Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to recommend the City Council approve the Application for Scheduled Use of Recreational Facilities for use of the Prairie Knoll Park hockey rink as requested by Constance Homeschool Co -Op on December 9, 2016. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Angell) vote. Regular Andover Park & Recreation Commission Meeting Minutes —November 17, 2016 Page 2 CONSIDER HOCKEY TOURNAMENTAPPLICZATION/ANDOVER HUSKIES WINTER CLASSIC Mr. Haas explained this item is in regard to considering approval of the application by the Andover Huskies Youth Hockey Association (AHYHA) for the Annual Andover Huskies Winter Classic Tournament at the City Complex Outdoor Hockey Rinks for January 13- 15,2017. Blair Buccicone stated that the previous year there were 52 teams, almost 700 kids, from Andover and the surrounding communities. He noted that there were some issues with the weather at the event the previous year. He stated that the association will most likely hire community service officers to assist with traffic direction. Chair Stenzel stated that he is pleased to hear that the association is working with the Sheriff s Department to assist with road crossing and traffic as it gets dark outside and it can be difficult to see pedestrians. He stated that it might also be helpful to work with the County. Mr. Buccicone stated that the event requires a special events permit through the County Highway Department and therefore they are also working with the County in addition to the Sheriffs Department. Motion by Commissioner Butler, seconded by Commissioner Lewnau, to approve the Application for Scheduled Use of Recreational Facilities at the City Complex Outdoor Hockey Rinks for the AHYHA Youth Hockey Jamboree on January 13-15, 2017. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Angell) vote. CONSIDER 2016-2017HOCKEYKINKSCHEDULE Mr. Haas explained that this item is in regard to considering the 2016-2017 hockey rink schedule for the upcoming season. He provided a summary of the request details. Chair Stenzel stated that the association does a good job and asked that the coaches ensure that their time does not run over the allotted slot. Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to approve the 2016-2017 hockey rink schedule as presented. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Angell) vote. CONSIDER MNDNR GRANT OPPORTUNITIES Mr. Haas explained that this item is in regard to considering Minnesota Department of Natural Resources grant opportunities. He reviewed the two possible grant opportunities Regular Andover Park & Recreation Commission Meeting Minutes — November 17, 2016 Page 3 for trail connections and highlighted the corresponding locations in Kelsey Round Lake Park and near the old WDE landfill location. He noted that while there were other grant opportunities, they did not apply to locations within Andover. Commissioner Lindahl asked if there were any comments regarding use of the mowed trails. Mr. Haas replied that if the grant funds are not awarded, the City will continue to mow the trails. He stated that he has heard comments that people have used the trails and would continue to use them as long as they are mowed or paved. Chair Stenzel asked the amount of the grant that could be applied for. Mr. Haas stated that he was not certain of the amounts of the grants, noting that the application would be submit with the amount matching on the Master Plan. He noted that one of the grants has a match of 50/50 while the other has a match of 75/25, with the DNR funding the higher portion. Motion by Commissioner Butler, seconded by Commissioner Lewnau, to recommend the City Council apply for the Outdoor Recreational Grant Program and the Local Trail Connections Grant Program from the Minnesota Department of Natural Resources. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Angell) vote. OUTSTANDING ITEMS/MAINTENANCE UPDATE Mr. Haas reviewed outstanding items. He highlighted upcoming projects Chair Stenzel stated that the Fox Meadows Park item went before the Council this past Tuesday and the item was approved as presented and recommended by the Commission. Mr. Haas reviewed the process that will occur for development of plans. He continued to provide an update on current projects and upcoming items. Commissioner Butler provided an update on a recent meeting of Community Center Advisory Board that he attended. He noted that he would have additional information to share with the Commission once the planning document the group is working on is finalized following the December or January meeting. CHAIR'S REPORT The Chair and Commission had nothing further to report Regular Andover Park & Recreation Commission Meeting Minutes —November 17, 2016 Page 4 ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to adjourn the regular meeting at 7:17 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Angell) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on November 17, 2016, 7:17 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Ted Butler, Alisa Lewnau, Angela Marinello, and Mark Miskowiec Commissioners Absent: Commissioner John Angell Also Present: Assistant Public Works Director, Todd Haas REVIEW 2016 EXISTING AND FUTURE PARK FACILITIES CHART /PARK ZONE C Mr. Haas explained that this item is in regard to review of the 2016 Existing and Future Park Facilities Chart for Zone C. He highlighted the updates that have been made to the document, noting that it is a flowing document that can be amended as the planning process continues over the next few months. He advised that additional work will be done to determine which items will be funded through the parks maintenance fund and which items will be funded through park dedication. He stated that this will be part of the Park Comprehensive Plan which will be submitted to the Metropolitan Council sometime in 2017. He stated that while he did receive a comment from a resident regarding restrooms and expanded parking at Rose Park but noted that he has not heard any comments since that time or any further response from the resident. Chair Stenzel asked the type of maintenance that would need to occur with cleaning and/or locking and unlocking the restrooms. Mr. Haas stated that staff spends a few hours a week cleaning restrooms at Sunshine Park. He stated that the restrooms at that park are only open when the concession stand is open. Commissioner Miskowiec asked if it would be more cost efficient to use a port -a -potty in a few parks rather than building restrooms. He stated that would provide the opportunity while not requiring a lot of added expense or maintenance responsibility. Commissioner Butler stated that Rose Park does not have concessions so a restroom would need to be locked and unlocked on a schedule. He stated that he would be in favor of leaving the item on the plan but noted that it would not be a high priority, noting that this is a 30 -year plan. Regular Andover Park & Recreation Commission Meeting Minutes —November 17, 2016 Page 5 Mr. Haas stated that this process will most likely be an annual review and updated yearly in order to remain up to date. Chair Stenzel stated that maintenance is a large priority as the City would want to ensure that the investments made into the parks are protected. Mr. Haas stated that staff has spoken with the City Council to alert the group to the fact that funds will be needed for ongoing maintenance in order to maintain the quality of the parks infrastructure. It was the consensus of the Park and Recreation Commission to recommend the City Council approve the 2016 Existing and Future Park Facilities Chart for Zone C. ADJOURNMENT OF WORKSHOP MEETING Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to adjourn the workshop meeting at 7:27 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Angell) vote. Respectfully Submitted, Amanda Staple, Recording Secretary TimeSaver Off Site Secretarial, Inc.