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HomeMy WebLinkAboutWK - November 29, 2016C E MOVE 1685 CROSSTOWN BOULLVAKU N.W.. ANOUVLK, MINNESOTA 5530 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV City Council Workshop Tuesday, November 29, 2016 Conference Rooms A & B 4 . (763) 755-5100 1. Call to Order — 6:00 p.m. 2. Comprehensive Plan Update Discussions —Administration 3. 2017 Budget/Tax Levy Final Review Before Public Hearing -Administration 4. 2016 Budget Progress Reports -Administration 5. October City Investments Review -Administration 6. Other Business Closed Session 7. City Administrator Performance Appraisal 8. Adjournment ANL66NYjol ---] ANDOVER CITY COUNCIL WORKSHOP MEETING — NOVEMBER 29, 2016 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, November 29, 2016, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Joe Janish Human Resource Manager, Dana Makinen Others Mr. Dickinson introduced the new Community Development Director Joe Janish to the City Council. Mr. Janish reviewed his background and what his expectations are with the City Council. Mayor Trude introduced herself and the rest of the Council who each provided to Mr. Janish their background. COMPREHENSIVE PLAN UPDATE DISCUSSION Mr. Dickinson explained at the October 25, 2016 City Council Workshop, City Council and staff discussed a Comprehensive Plan amendment request submitted by the applicants, Jake and Jon Packer. City staff has been corresponding with the applicants regarding the discussions at the City Council work session. Mr. Dickinson provided an update to the City Council on recent discussions with the Met Council staff and the Packer Family. The current request is for two five acre parcels. Mayor Trude asked if the Packer Family would be fine with this taking six months. Mr. Dickinson indicated the Packer Family would like to start building in the spring, so we would need to start the process now to accommodate that. Councilmember Goodrich asked if there is a schedule that could be put in place that will work for the Packer Family. Mr. Dickinson indicated there is. He stated if the Council is onboard with this starting to move forward, the family will be happy. 1j Councilmember Bukkila indicated she did not specifically understand the rationale because it `� started out that ten acres was what was needed and now they are saying five acres is fine and she wondered how that works. Mr. Dickinson explained how staff and the Packer Family came up © Andover City Council Workshop Meeting Minutes —November 29, 2016 Page 2 with the current proposal, and by going to the two five acre parcels the remaining 30 acres will be preserved for future development. He noted they will need to have appropriate setbacks and will also need to work throughout the process with the Met Council. Councilmember Holthus asked if the neighbors to the east know what the Packer Family is planning. Mr. Dickinson stated they did not know at this time but there would need to be a public hearing for this proposal. Mayor Trude asked Mr. Dickinson to check with the City of Farmington to see if they have flexible zoning and wondered if just a variance would be better to facilitate the family request. Mr. Dickinson indicated staff will follow up with the City of Farmington. The Council concurred the proposed plan is acceptable to move forward through the process. MET COUNCIL GOVERNANCE REFORM UPDATE Mr. Dickinson reviewed with the City Council the Local Government Coalition for Met Council Governance Reform meeting activity. © Councilmember Goodrich asked what the proposal breakdown would be for the Met Council appointments. Mr. Dickinson stated based on discussion many would be City positions and the County positions would be appointed by the respective County Board and the cities would go through some mechanism to appoint those representatives. He noted this would get away from Governor appointees altogether. Mayor Trude asked what the counties role is with the Transportation Advisory Board (TAB). Mr. Dickinson explained the role and who participates on the TAB. Councilmember Holthus thought the cities were more influenced and impacted by the Met Council than the County. Mr. Dickinson stated counties to a certain extent are impacted but are dealing with more township matters relative to planning matters. Mr. Dickinson stated a concern of many is the Met Council has gotten into dictating housing and who utilizes that housing. He noted that discussion was not germane to the Governance reform discussion. Councilmember Knight stated they are adding a whole new layer of bureaucracy. Mr. Dickinson stated what he took out of the discussion is the Coalition members want the Met Council to be larger to ensure each County gets participation. Councilmember Bukkila thought they had to have some type of distribution effect in order to © have each vote heard. She did not want to see an inner core created which would have a monopoly and a weighted vote. © Andover City Council Workshop Meeting Minutes —November 29, 2016 Page 3 Mayor Trude thought the Met Council just needed to reign in what they are doing and go back to the core purpose of what their job is. Mr. Dickinson indicated he would continue to provide updates on the Coalition discussion. 2017 BUDGET/TAX LEVY FINAL REVIEW BEFORE PUBLIC HEARING Mr. Dickinson explained City Departments by July I" submitted to Administration/Finance their proposed 2017 Annual Operating Budgets. Department budgets were reviewed for adherence to the Council's 2017 Budget Development Guidelines. The City Council has also had a number of reviews of the 2017 Proposed General Fund Budget that will be supported by the 2017 Tax Levy. Mr. Dickinson reviewed the staff report with the Council. Councilmember Bukkila stated in regard to the staffing for the Fire Department she did not want to have them come up short in case of an emergency. Mr. Dickinson indicated that based on projections in 2018 the City should have a balanced © budget rather than by 2020 as previously projected. New market value growth has helped to balance the budget. 2016 BUDGET PROGRESS REPORTS Mr. Dickinson explained the City of Andover 2016 General Fund Budget contains total revenues of $10,390,411 and total expenditures of $11,003,788 (includes $56,000 of 2015 budget carry forward primarily for elections and facility management and a Council approved $250,000 transfer to the Trail Fund); a decrease in fund balance is planned. Mr. Dickinson indicated revenues and expenses are on target and within Council guidelines. OCTOBER CITY INVESTMENTS RE VIEW Mr. Dickinson reviewed the staff report with the Council. Mr. Dickinson noted the second half property tax distribution will come in December. OTHER TOPICS There were no additional topics. RECESS © The City Council recessed to go into a closed session to discuss the City Administrator's Performance Review at 7:35 p.m. © Andover City Council Workshop Meeting Minutes —November 29, 2016 Page 4 RECONVENE The City Council reconvened at 8:10 p.m. No decision was made; a summary of the performance evaluation will be placed on the next City Council agenda. ADJOURNMENT Motion by Goodrich, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 8:11 p.m. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. C u