HomeMy WebLinkAboutNovember 17, 20161685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
Regular Park & Recreation Commission Meeting
November 17, 2016
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (11/3/16) — Regular Meeting
4. Consider Application for Scheduled Use of Recreational
Facilities/Constance Homeschool Co-op
5. Consider Hockey Tournament Application/Andover Huskies Winter Classic
6. Consider 2016-2017 Hockey Rink Schedule
7. Consider MNDNR Grant Opportunities
8. Outstanding Items/Maintenance Update
9.
10. Chair's Report
11. Adjournment
7:15 P.M. Or Shortly Thereafter Workshop Session
A. Review 2016 Existing and Future Park Facilities Chart/Park Zone C
B. Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineerl)O
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 4. Consider Application for Scheduled Use of Recreational
Facilities/Constance Homeschool Co-op
DATE: November 17, 2016
INTRODUCTION
This item is in regard to considering approving the attached Application for Scheduled Use of
Recreational Facilities for use of the Prairie Knoll Park hockey rink as requested by Constance
Homeschool Co-op.
DISCUSSION
The day that has been requested is as follows:
• Friday, December 9, 2016 from 11:25 am- 12:30 PM at Prairie Knoll Park.
Note: Since the rink is not open until 4:00 pm on that day, the church group will need to check
out the necessary keys to open the warming house if they would like to use it. A key deposit will
be required for the warming house portion of the building. Since this is a one -day request, the
Commission may want to consider waiving the requirements that are to be submitted as part of
the Guidelines to use the facility. Note: Just so you know, the free skating is open to the public.
ACTION REQUIRED
The Park & Recreation Commission is requested to approve the Application for Scheduled Use
of Recreational Facilities for use of the Prairie Knoll Park hockey rink as requested by Constance
Homeschool Co-op.
Respectfully submitted,
Todd J. Haa" s
Cc: Emily Hanson, Constance Homeschool Co-op (copy sent by e-mail)
Attachment: Application for Scheduled Use of Recreational Facilities
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of faci
Association President Phone (Home)
Print Nam. Phone (Work)
Phone (Mobile)
Association President �'�— U t.0 (E-mail)Ch(,1
na (required) . Date
State_ 4A _Zip
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled on a
first-come, first-served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Number of participants expected in program this year W S' A_
Number of participants expected from Andover this year --
Number of participants in program last year.
Number of participants from Andover last year
Age brackets for participation /2 l��{ Com. t, v
1
Number of game fields/rinks needed per week this year r] //<�-
Indicate season start and end
Time slot desired (list 2 choices)
2.
List specific fields/rinks being reque
1.
C
(refer to attached listing)
Number of practice fields/rinks needed per week this year.
Time slot desired (list 2 choices)
List specific fields/rinks being requested (refer to attached listing)
Please check all boxes that apply:
0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic
Associations requirements for one day requests or as determined by the Park Commission.
,0' Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by
the City Council.
0 Fees are not required for use of the fields/rinks.
0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule)
Note: Field/hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that apply for use of a recreational facility will be required
to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 4/96/15
fielduse.doc
2
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Park & Recreation Commission
David D. Berkowitz, Director of Public Works/City EngineerTj
Todd J. Haas, Asst. Public Works Director
5. Consider Hockey Tournament Application/Andover Huskies Winter Classic
November 17, 2016
INTRODUCTION
The Park and Recreation Commission is requested to consider approving the attached application for the
Annual Andover Huskies Winter Classic Tournament at the City Complex Outdoor Hockey Rinks as
requested by the Andover Huskies Youth Hockey Association (AHYHA) for January 13-15, MIT
DISCUSSION
Attached is the application received from AHYHA. The days that are being requested are as follows:
• Friday, January 13, 2017 from 5 pm to close at City Complex Outdoor Hockey Rinks (both east
and west rink).
• Saturday, January 14, 2017 from 8 am to 6 pm at City Complex Outdoor Hockey rinks (both east
and west rink).
• Sunday, January 15, 2017 from 8 am to 6 pm at City Complex Outdoor Hockey rinks (both east
and west rink).
Note: If the weather is bad on either one of the 2 days, AHYHA will need Sunday, January 15`b as a
backup day.
AHYHA has requested Public Works Parks Maintenance Department to provide rink maintenance during
the jamboree. The required fees were submitted with the application.
ACTION REQUIRED
The Park & Recreation Commission is requested to approve the Application for Scheduled Use of
Recreational Facilities at the City Complex Outdoor Hockey Rinks for an AHY14A Youth Hockey
Jamboree.
Respectfully submitted,
Todd J. Haas
cc: Blair Buccicone, AHYHA Tournament Director (copy sent by e-mail)
Nick Giacomini, AHYHA Tournament Director (copy sent by e-mail)
Attachment: Tournament Application
2r,,EC-(1 cl✓ey �nQc�,u`C
2016-17 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM
(Hockey and/or Broomball)
(Please print or type all information)
NAME OF TOURNAMENT: Andover Huskies Winter Classic
TOURNAMENT ORGANIZATION: Andover Huskies Youth Hockey Association
TOURNAMENT SPONSOR: Andover Huskies Youth Hockey Association
TWO TOURNAMENT DIRECTORS MUST BE LISTED.
TOURNAMENT DIRECTOR #1
(print name): Blair Buccicone
ADDRESS: 849 140th Lane NW
CITY, STATE, ZIP CODE: Andover, MN 55304
TOURNAMENT DIRECTOR #2
(print name): Nick Giacomini
ADDRESS: L, AJr
MY
t� F�
CITY, STATE, ZIP CODE: tic, , LN6 I I/`� Cl � 3Vq
PHONE: 763 323 5633_ 6129906609 PHONE:
(home) (work) (mobile) (home)
E-MAIL: _blair.buccicone@ahyha.com
(work)
E-MAIL: nick.oiacomniCo_ahyha.com
Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the
tournament.
Check here if organization is located in Andover X
DATES OF TOURNAMENT: January 13, 2017 through January 15, 2017
HOCKEY RINK FEES AND USAGE
Fees are as follows: (Check A or B)
0 A. No Rink Maintenance
0 Adult - $200.00 rink reservation fee is for the use of up to 2 rinks (*).
0 Youth - $200.00 rink reservation fee is for the use of up to 2 rinks (*) for all youth
organizations not affiliated with Andover youth (to be considered an organization from
Andover, a minimum of 51 % participation of Andover residents shall be required based on
the previous year participation of the organization or association).
Note: (') This rink reservation fee is used to secure the use of the rink(s). If your
organization schedules more than 2 rinks an additional $100 will be charged per
rink. If your organization uses more than the approved number of rinks, the
organization will be charged double per rink plus a 15% administration fee.
Number of rinks to be used
Note: 1 day tournaments/jamborees will be charged 75% of the rink reservation fee.
The rink reservation fee includes the use of the shovels during the duration of the
tournament.
The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms
and building.
0 B. With Rink Maintenance
ECEIVE
NOV 0 3 2016
By
76344226
(mobile)
0 Adult - $200.00 rink reservation fee is for the use of up to 2 rinks (*), and a $600 escrow for
maintenance. Note: Any remaining escrow will be returned to the applicant once the final
City maintenance personnel costs have been determined. If it has been determined that the
fees collected are not enough to cover the City maintenance personnel costs of the
tournament, the applicant will be responsible to pay for these costs prior to the release of
any damage deposit that has been collected for the tournament.
X Youth - $200.00 rink reservation fee is for the use of up to 2 rinks for all youth
organizations not affiliated with Andover youth (*) (to be considered an organization from
Andover, a minimum of 51 % participation of Andover residents shall be required based on
the previous year participation of the organization or association). A $400 escrow shall be
required for maintenance for all organizations and/or associations. Note: Any remaining
escrow will be returned to the applicant once the final City maintenance personnel costs
have been determined. If it has been determined that the fees collected are not enough to
cover the City maintenance personnel costs of the tournament, the applicant will be
responsible to pay for these costs prior to the release of any damage deposit fee that has
been collected for the tournament. For organizations affiliated with Andover Youth, the rink
reservation fee will be waived but the escrow is required.
Note: (*) This rink reservation fee is used to secure the use of the rink(s). If your
organization schedules more than 2 rinks an additional $100 per rink will be
charged. If your organization uses more than the approved number of rinks, the
organization will be charged double per rink plus a 15% administration fee.
2 Number of rinks to be used
Note: 1 day tournaments will be charged 75% of the rink reservation fee.
The rink reservation fee includes the use of the shovels during the duration of the
tournament.
The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms
and building.
Damage Deposit Fees (Check A or B)
0 A. $500 Profit Organizations
X B. $250 Non -Profit Organizations
Rink usage as follows: (Check fields requested to be used)
Hockey Rinks
X City Hall Outdoor Rink Facility -East Rink
XCity Hall Outdoor Rink Facility -West Rink
0 Hawkridge Park Rink
0 Prairie Knoll Park Rink
0 Crooked Lake School Rink
SPECIAL REQUEST SECTION Check the following boxes if applicable.
0 List any special instructions necessary for the Public Works Department so arrangements can be
made prior to the tournament/jamboree. (Example: Additional hockey nets, bleachers, snow
removal)
The application will be considered by the Park & Recreation Commission at the next available meeting. The
Park and Recreation Commission meet on the first and third Thursday of each month.
A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due at the time of
application is made to the City. Any equipment damaged or lost or any damage to City property by renter
will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be
returned after inspection by the Public Works Department.
If the tournament organization is requesting a Non -Intoxicating Liquor License, it will be necessary to
request Attachment A.
The City Council has adopted the following policy:
"Rink reservation fees for tournaments shall be paid at the time application is made to the City. If the
tournament/jamboree is cancelled, the Rink Reservation Fee and/or the Non -Intoxicating Liquor License
Fee will not be returned. In the event that another sponsor requests the use of the facilities after a
tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will
be refunded the total minus any administrative costs incurred by the City. Where tournament fees are
not required and a tournament is cancelled, the association or group is to notify the City in writing at
least 14 days prior to the date of the tournament.
If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms
may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard
NW, Andover, MN 55304.
The City reserves the right to cancel or delay usage of the rinks due to weather, rink conditions, etc.
Regulations, Violations and Penalties (City Code Title 8 Chapter 4) regarding use and occupancy of City
parks are available on the City of Andover's webpage at www.andovermn.00v
NO ALCOHOL
DATE TOURNAMENT DIRECTOR #1 (signature)
C � C% RC2 o� 11
DATE TOURNAMENT DIRECTOR #2 (signature)
Approved by City Council: 2/3/15
H/engi neering/parks/application/hockeytoumame ntappl.doc
Todd Haas
From:
Terri Vaughan <Terri.Vaughan@co.anoka.mn.us>
Sent:
Monday, October 31, 2016 3:33 PM
To:
Blair Buccicone
Cc:
Todd Haas
Subject:
RE: Winter Classic
Blair,
In reviewing last year's event, it seems Special Condition No. 2 directed the event to hire ACSO Deputy(s) to flag the
temporary crosswalk. I believe this condition of the permit was ignored because of costs and as a result, it created a
very dangerous situation. The Anoka County Highway Dept. will issue a Special Event Permit for 2017 for your event
with all of the same Special Conditions of last year, subject to the submittal of a traffic control plan, a letter of support
from the Anoka County Sheriff's Dept. and it shall include confirmation that you have hired ACSO Deputy(s) to flag
the temp crosswalk during all hours of the event. This must be received and approved by the Anoka County Highway
Dept. prior to the issuance of the Special Event Permit. The Special Event Permit fee is $50.00.
Please let me know if you have any questions regarding the above.
Thank you,
Terri Vaughan
Anoka County Highway Dept.
1440 Bunker Lake Blvd. NW
Andover, MN 55304
P;763-862-4239
From: Blair Buccicone [mailto:blair.buccicone@ahyha.com]
Sent: Monday, October 31, 2016 3:00 PM
To: Terri Vaughan <Terri.Vaushan@co.anoka.mn.us>
Subject: Winter Classic
Click here to report this email as spam.
NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may
be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer )a
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 6. Consider 2016-2017 Hockey Rink Schedule
DATE: November 17, 2016
INTRODUCTION
This item is in regard to considering the 2016-2017 hockey rink schedule for the upcoming
season.
DISCUSSION
Attached is the application from the Andover Huskies Youth Hockey Association (AHYHA).
The associations of Anoka, Coon Rapids and St. Francis Youth Hockey Associations have been
aware that rinks were available for them to reserve but over the past few years none of them have
responded since they have their own outdoors rinks that they use. Attached is the proposed
schedule and the rinks that AHYHA plan on using for the 2016-2017 season. As you can see
from the attached schedule, AHYHA will be responsible to provide supervision (either a coach or
member of the association) on Monday's, Tuesday's and Thursday's from 4 pm until 8:30 pm at
City Hall Outdoor Hockey Rink Complex, Hawkridge Park, Prairie Knoll Park and Crooked
Lake School Rink. The City will need to provide a warming house attendant on all the other days
of the week (Wednesday's, Friday's, Saturday's and Sunday's).
Note: Copies of the By-laws, Policies and Procedures are available on AHYHA website at
http://www.ahyha.com/page/show/210180-policies-procedures-and-b ly aws
of
By -Laws,
Certificate
Established
Name of Group
Participants
Policies and
501C3
of
Grievance
from Andover
Procedures
(State)
Insurance
Procedures
based on
2013-14
season
Andover Huskies
Yes (no
Yes (no
Yes
Yes (no
Youth Hockey 1
91%
changes from
changes
changes from
Assoc. (AHYHA)
2015-16)
from
2015-16)
2015-16
Note: Copies of the By-laws, Policies and Procedures are available on AHYHA website at
http://www.ahyha.com/page/show/210180-policies-procedures-and-b ly aws
ACTION REQUIRED
The Park and Recreation Commission is requested to consider approving the 2016-2017 hockey
rink schedule as presented.
Respectfully submitted,
Todd J. Haas
Attachments: 2016-2017 Hockey Rink Schedule, Application from AHYHA
cc: Jeremy Coe, President of AHYHA (copy sent by e-mail)
ANDOVER HOCKEY RINK SCHEDULE
WINTER 2016-2017
AHYHA
5:30-8:30 PM
SUN
AHYHA
5:30-8:30 PM
AHYHA -
5:30-8:30 PM I j
City Complex AHYHA AHYHA AHYHA
West 5:30-8:30 PM 5:30-8:30 PM 5:30-8:30 PM
* Wednesday, December 9, 2016 from 11:25 am -12:30 pm/Constance Homeschool Co-op
* Friday -Sunday, January 13-15, 2017/8 am to closing/AHYHA Winter Classic /City Complex Outdoor
Complex (east & west rinks)
NOTE: FAILURE TO USE THE RINKS 2 DAYS
IN A ROW WILL RESULT IN LOSS OF RINKS Date Parks Coordinator
- -
Date of Preparation 11/17/2016
APPROVED: 11/17/2016
REVISED:
Rink
MON
TUE
AHYHA
Prairie Knoll
AHYHA
5:30-8:30 PM 5:30-8:30 PM
Hawk Ridge
AHYHA
AHYHA
5:30-8:30 PM 5:30-8:30 PM
Cr. Lk. School
AHYHA
AHYHA
.5:30-8:30 PM 5:30-8:30 PM
Cit Complex
East
AHYHA
5:30-8:30 PM
SUN
AHYHA
5:30-8:30 PM
AHYHA -
5:30-8:30 PM I j
City Complex AHYHA AHYHA AHYHA
West 5:30-8:30 PM 5:30-8:30 PM 5:30-8:30 PM
* Wednesday, December 9, 2016 from 11:25 am -12:30 pm/Constance Homeschool Co-op
* Friday -Sunday, January 13-15, 2017/8 am to closing/AHYHA Winter Classic /City Complex Outdoor
Complex (east & west rinks)
NOTE: FAILURE TO USE THE RINKS 2 DAYS
IN A ROW WILL RESULT IN LOSS OF RINKS Date Parks Coordinator
- -
Date of Preparation 11/17/2016
APPROVED: 11/17/2016
REVISED:
Rink
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities Andover Huskies Youth Hockev Association
Association President Jerem Coe
Phone (Home)
Print Name Phone (Work)
/
Phone (Mobile) 763-498-3915
Association President
Signature (required) Date - I
Address 15200 Hanson -Blvd
City Andover State MN Zip 55304
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled on a
first-come, first-served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Number of participants expected in program this year 460
Number of participants expected from Andover this year 421
Number of participants in program last year 465 gy ia-
Number of participants from Andover last year 422
Age brackets for participation 4 —16 years o!d n
Number of game fields/rinks needed per week this year 4 total. 3 per day. 3 times per week.
Indicate season start and end dates Approximately December 15t— March 1st (As long as the ice
survives.)
Time slot desired (list 2 choices) 1. 5:30 p.m. — 8:30 p.m.
List specific fields/rinks being requested (refer to attached listing)
1. City Rink West 2. Crooked Lake
3. Hawk Ridge 4. Prairie Knoll
Number of practice fields/rinks needed per week this year
Time slot desired (list 2 choices)
2.
List specific fields/rinks being requested (refer to attached listing)
Please check all boxes that apply:
0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic
Associations requirements for one day requests or as determined by the Park Commission.
0 Request to waive fees for use of the fields/rinks. Note: Waiving of any fee must be approved by
the City Council.
0 Fees are not required for use of the fields/rinks.
0 Fees are required as per City Code for use of the fields/rinks. (See attached fee schedule)
Note: Field/hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that apply for use of a recreational facility will be required
to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 4116115 ��
Y O F
OV,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City EngineerbbB
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 7. Consider MNDNR Grant Opportunities/17-06.
DATE: November 17, 2016
INTRODUCTION
The Park and Recreation Commission are requested to consider Minnesota Department of
Natural Resources grant opportunities.
DISCUSSION
Attached is the list of recreational grants that will be available to governmental agencies or other
state wide associations (such as snowmobile organizations). The two Park and Trail Grant
Programs that staff recommends applying for are the Outdoor Recreation Grant Program and the
Local Trail Connections Program. Information and details of these two grant programs is
attached for your review.
Kelsey Round Lake Park would be a good candidate to receive funding from the Outdoor
Recreation Grant Program. If the Commission would like to see the trail along the west side of
the park paved and/or other improvements that are identified in the Master Plan the Park and
Recreation Commission should make a recommendation to the City Council to apply for this
grant.
If the Commission is interested in expanding the current of City trail system the Local Trail
Connection Program grant should be recommended to the City Council. The segment that the
Commission could consider again which meets the criteria that the grant requires would be the
ASN trail extension between the Kensington Estates and Andover Station North Ball Field
Facility. This segment has been applied for a couple of times in the past and staff would
recommend reapplying for this grant again.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider Minnesota Department of Natural
Resources grant opportunities and recommend to apply for the two grants.
Respectfully submitted,
Todd J. Haas
,✓ ✓
Attachments: Location map of Kelsey Round Lake Park and ASN Trail Segment; Information on
the Outdoor Recreation Grant Program and Local Trail Connections Program ✓
A rjc v R Kelsey Round Lake Park
Date Created: November 10, 2016
Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data.
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Recreation grants
Park and Trail Grant Programs
• Federal recreational trail program - pr;, rc11., �;ven 1t, MN R� rung, t avers ,sccaatibr 5,
---� • Local trail connections program —see. GlC}ttC1�+t�evNT
• National outdoor recreation legacy partnership program ('Not
--� • Outdoor recreation grant program - se< aRact,vAeq+
• Parks and trails Legacy grant program -
• Regional park grant program - c,,•.,F.4a\_y Rot- a,iC iWote.
• Regional trail grant program - on L t ovule, "tc & t s.�,a 4ac. -I couH�% h�et+c a rm .
• State park road account (SPRA) program - ,_1 o,vu; („b(a ,f r
G"\C� dttF 4'P CGn Sidu Gt e'cN "I G rocas
Grants -in -Aid ( GIA) Programs 5, 51 KS P
G^^= S'f0.� C0.vM ��✓ot,a�S,
• Off-hiphway vehicle (OHV) GIA program for at[ -terrain vehicle (ATV), off-highway
motorcycle (OHM) and off-road vehicle (ORV)
NN • Cross country ski trail GIA program
• OHV damage account
• Snowmobile GIA program
Water Recreation Programs
• Boating Infrastructure Grant Program (BIGP)
NK • Clean Vessel Act grant program (CVA)
• County boat and water safety grant program
• Water recreation cooperative acquisition and development program
Shooting Sports
Public Parks and Recreation Archery Range Rehabilitation Grants Program
• Expedited Small Trap Range Grants
Wk • Large Trap Range Grants
• Expedited Small Shooting Range Grants
• Large Shooting Range Grants
Oatdoor Recreation Grants - dr. Lication cycle: Minnesota DNR Page 1 of 0" 2-
� Outdoor Recreation Grant Program
Program purpose:
To increase and enhance outdoor recreation facilities in local and community
parks throughout the state. This program is established in Minnesota Statutes
85.019.
How it works:
Provides matching grants to local units of government for up to 50% of the cost
of acquisition, development and/or redevelopment of local parks and recreation
areas.
Eligible applicants:
Cities, counties, townships and recognized tribal governments.
Eligible projects:
Park acquisition and/or development/redevelopment including, internal park
trails;. picnic shelters, playgrounds, athletic facilities, boat accesses, fishing piers,
swimming beaches and campgrounds. All park projects must meet requirements
for perpetual outdoor recreation use.
Minimum requirements:
Project proposals must include at least one of the eligible primary outdoor
recreation facilities in the Program Manual FP-97Fandhave a total project cost of
at least $10,000. Support facilities such as restrooms and parking lots can only
be funded as part of a larger project that includes a primary recreation facility.
Land proposed for development and/or redevelopment must be owned by the
applicant or be part of an acquisition project.
Level of assistance:
Grants are reimbursed based up to 50 percent of the total eligible costs. The
maximum grant award is $100,000. The local share can consist of cash or the
value of materials, labor and equipment usage by the local sponsor or by
donations or any combination thereof. Costs must be incurred and paid for before
reimbursement can be made. Applicants are eligible to receive more than one
grant. Significant progress must be completed on active projects before an
additional proposal can be submitted.
The program finances projects using federal funds through the Land and Water
Conservation Fund (LAWCON„). Historically, some state dollars authorized by
the Minnesota State Legislature have been available. The amount of grant dollars
available for distribution varies. Federal funds available for 2016 are $374,142.
Funding priorities:
The 2014-2018 State Comprehensive Outdoor Recreation Plan (SCORP) is
Minnesota's outdoor recreation policy plan. This plan was developed with the
input of Minnesota outdoor and natural resource leaders. It establishes outdoor
Outdoor Recreation Grants - kation cycle: Minnesota DNR
Page 2 of,.3
recreation priorities for Minnesota to assist outdoor recreation and natural
resource managers, the state legislature, and the executive branch in decision-
making about the state's outdoor recreation system and sets out criteria for
awarding grants consistent with these identified priorities. A majority of the
review and selection process will focus on guidelines outlined in the 2014-2018
SCORP. Additional review components will assess the design of the proposed
project and existing park facilities. Project design should be compatible with the
physical characteristics of the site, consistent with generally accepted engineering
and architectural design standards, in accordance with accessibility standards and
minimize risk to the health and safety of users.
Grant awards:
The Department of Natural Resources will review and rank applications during the
spring of 2016. Preliminary grant awards will be announced in the summer of
2016.
Project period:
Projects cannot begin until all requested final documentation has been submitted
and an agreement between the applicant and the state has been signed. Project
start dates may be in the summer of 2016 or later, depending on the funding
available and the project ranking. Funded projectsmust begin promptly after an
agreement has been signed. All work must be completed no later than June 30,
2018.
How to apply:
The completed application is due March 31, 2016. Grant application materials
are linked. below.
■ 2016 Grant Application ■E
■ 2016 Program Manual ITF57F
Park grants contacts:
Audrey Mularie, Southern Minnesota, East Metro
audrev.mularie(a)state.mn.us or 651-259-5549
Joe Hiller, Northern Minnesota, West Metro
ioe.hillerClstate.mn.us or 651-259-5538
Minnesota Department of Natural Resources
Division of Parks and Trails
500 Lafayette Road, Box 39
Saint Paul, MN 55155
Related DNR programs:
Local Trail Connections Program
■ Federal Recreational Trail Fund Program
■ Parks and Trails Legacy Grant Program
■ Regional Trail Initiative Grant Program
■ Water Recreation Cooperative Acquisition and Development Program
Local Trail Connections Program
Program purpose:
To provide grants to local units of government to promote relatively short trail connections between where people
live and desirable locations, not to develop significant new trails. Funding for this grant program is from "In Lieu Of'
lottery proceeds. This program is established in Minnesota Statutes 85.019.
Eligible projects:
Eligible projects include acquisition and development of trail facilities. Projects must result in a trail Linkage that is
immediately available for use by the general oubtic. Trail linkages inclu a connecting where oeonle live (e.g.
residential areas within cities. entireo m ncTsi nifican public resources (e.g. historical areas, open space,
parks and/or other trails. Acquisition of trail right-of-way is e-Fig-ibTe only when proposed in conjunction with trail
development. Acquisition projects require a perpetual easement for recreational purposes. Development projects
require a 20 year maintenance commitment by the project sponsor. Projects inside state park boundaries, state
recreation areas, on state trail corridors and elements of the Regional Open Space System in the Twin Cities Metro
System are not eligible.
Eligible applicants:
Eligible applicants include counties, cities, and townships.
Level of assistance:
Grants are reimbursement based up to 75 percent of the total eligible project costs, and recipients must provide a
non -state cash match of at Least 25 percent. Other state funds or grants, such as Parks and Trails Legacy Grants, or
Metropolitan Council Grants cannot match these grants. Project costs must be incurred and paid before
reimbursement can be made. Project costs become eligible for reimbursement once a contract agreement is
established between the DNR and the grantee.
The minimum grant request is $5,000, and the maximum grant award is $150,000.
Grant funding available:
Anticipated funding available for FY 2017 is approximately $800,000 from "in Lieu Of' lottery proceeds. This funding
is divided between three Park and Trail grant programs. This funding is subject to appropriation from the MN
Legislature and signature of the Governor.
Funding priorities:
Priority for trail project funding will be given to projects that provide significant connectivity. Considerations also
include trail length, expected amount and type of use, and quality and attractiveness of natural and cultural
resources.
Grant awards:
The Department of Natural Resources will review and rank applications during the spring of 2016. Grant awards will
be announced in July 2016.
Funded Grants
• 2016 POF
• 2015
• 2014 PaF
• 2_013 iEui
• TO 1-2 me
• 2011 1W-
Project period:
Funded projects must begin promptly after an agreement has been signed. All work funded with FY 2017
appropriations must be completed no later than June 30, 2018.
How to apply:
The completed application is due March 31, 2016. Grant application materials are linked below.
• 2016 Grant Application o••
• 2016 Program Manual •o.
Contact information:
Dan Golner, Recreation Program Coordinator, 651-259-5599
Daniel. Golner@state. mn. us
Minnesota Department of Natural Resources
Division of Parks and Trails
500 Lafayette Road, Box 39
Saint Paul, MN 55155
Related DNR programs:
• All -Terrain Vehicle, Off -Road Vehicle and Off -Highway Motorcycle Grants -in -Aid Programs
• Cross Country Ski Trail Grants -in -Aid Program
• Outdoor Recreation Grant Program
• Regional Trail Initiative Grant Program
• Snowmobile Grants -in -Aid Program
• Federal Recreation Trail Program
,111 L ilVl_:+.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer�3
FROM: Todd J. Haas, Asst. Public Works Director „Viw>r
SUBJECT: 8. Review Outstanding Items/Maintenance Update
DATE: November 17, 2016
Issues list as of 11/14/16
COMPLETED PROJECTS —
ON-GOING PROJECTS -
• Update of Park Dedication Improvement Fund Ouarterly Report — Next quarterly will be due in
January.
• Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism —Next quarterly
report will be due in January.
• Andover Lions Park — The existing playground equipment has been removed. If the weather holds
the Parks Maintenance Department will be installing the equipment possible the week of November
14th. The ball field fencing has been completed along with reshaping the ag-lime infield.
• Fox Meadows Park — The layout is being presented to the City Council at their November 15cn
meeting. Chairman Stenzel will provide an update at the meeting.
• Shadowbrook East Park — new playground equipment for 5-12 years olds has been ordered. Due to
the size of the fall zones, staff was able to find a structure that is very close to the structure that was
destroyed arson. The City will need to cover about $10,000 from Public Works playground equipment
replacement fund and the remainder will be covered by insurance.
• Chesterton Commons Park — The residents have until November 18th to submit the survey to the
City. The neighborhood meeting is scheduled for December 1, 2016. As of now the City has received
15 surveys back. At this point there should be enough Public Works maintenance funds to purchase
and upgrade the park in 2017.
• Update on Existing and Future Park Facilities Chart/Zone C and D — Item is on the agenda to
review Zone C. Zone D is being evaluated and should be available for December 1" or the 15th for
review.
ON -HOLD PROJECTS — None at the time.
UPDATE OF ANDOVER COMMUNITY CENTER ADVISORY BOARD — Commissioner Butler
OTHER ITEMS OF INTEREST —
• Update of Park Signage Along County Roads/City Streets — Nothing new to report. The County
has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine
Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the
winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department
for their review and approval. If the sign locations are approved they would be installed sometime in
the spring or summer of 2017.
• Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows:
•S 2017- Crosstown Blvd NW between Bunker Lake Blvd NW and 140`h Avenue NW.
❖ 2018- Andover Blvd NW between Bluebird Street NW and Vale Street NW.
❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility.
• Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson
Street NE in Ham Lake —The contractor was not able to comply with a few items of the contract.
The project will be rebid sometime this fall or winter with construction starting in the spring of 2017.
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility —
The Commission will need to determine if you would like to have a meeting at one of the City parks
in 2017.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff
recommends the Commission continue reviewing the City Council meeting minutes that you receive
by e-mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
Weekly Parks Maintenance Update
11/5/16
• Completed mow cycle of athletic fields and trash service of all parks.
• Blew off leaves and debris from all trails.
• Completed playground inspections and started playground repairs.
• Continue edging of mow strips, sidewalks and concrete pads at all parks.
• Continue to winterize equipment and put in storage.
• Inspecting parks to complete the Parks Inventory for Area "C".
• Removed lacrosse nets (Oak View Middle School), basketball hoops (Prairie Knoll), baseball
advertising signs (ASN & Sunshine Parks), and the flags from Sunshine Park.
• Checked plow equipment for upcoming snow removal season.
11/12/16
• Completed final mowing on all non -athletic field areas in all parks (mulching leaves).
• Complete trash service of all parks.
• Tilled up the City Community Garden area.
• Removed Andover Lions Park playground set and sand in preparation of installation.
• Completed edging of mow strips, sidewalks and concrete pads in all parks.
• Completed inspecting Parks Inventory for area "C".
• Continued irrigation well house work at Terrace Park.
• Started hockey rink repairs.
TT Y O F
) OV.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer-DIDPs
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: A. Review 2016 Existing and Future Park Facilities Chart/Park Zone B
DATE: November 17, 2016
INTRODUCTION
The Park and Recreation Commission is requested to review 2016 Existing and Future Park
Facilities Chart for Zone C.
DISCUSSION
A copy of the most current 2016 Existing and Future Park Facilities Chart for Zone C is located
in the side pocket of the packet. This spreadsheet only identifies parks that are located in Zone C
of the City Parks Map. The Parks Maintenance Department recently updated the left column of
the spreadsheet (Existing) so the Commission has an idea of what currently exists in each park.
This column will continue to have revisions made through the end of the year as projects are
completed (example would be Andover Lions Park). The middle column of the spreadsheet
(Future Facilities) are items that will be used to determine Park Dedication Fee which items that
were discussed last year as suggested by the Park and Recreation Commission. The right column
of the spreadsheet is replacement items that are being recommended to be replaced over the next
5 years by the Parks Maintenance Department. A copy of the replacement items are included with
this item on separate spreadsheet and will be included on the chart.
If no changes are recommended in Zone C, the Parks Maintenance Department will begin
preparing information for Zone D of the City Parks Map. Zone D has the largest number of parks
of any of the Zones and will take some time to gather the existing items within each park. Staff is
working on having Zone D available at the December 151 meeting.
ACTION REQUIRED
The Park and Recreation Commission is requested to review 2016 Existing and Future Park
Facilities Chart for Zone C.
Respectfully submitted,
Todd J. Haas
Attachment 2016 Existing and Future Park Facilities Cpart Zone C (located in side pocket of
the packet); 2017-2021 Park Itemized Replacement List
CITY OF ANDOVER
PARK ITEMIZED REPLACEMENT LIST
2016 PROJECTS
Projected
Priority
Park Name
Replacement Item
Year
Installed
Year
Replaced
Estimated
Cost
P
Comments/Justification
City Hall Complex Rinks
Replace Fence
Hills Bunker
Replace Fence -final
2011
2016
$
3,000
damaged
Terrace Park
Replace Fence - final
1988
2016
$
5,200
worn out
Crooked Lake Hockey Rink
Warming House New Roof/Siding/ Soffits
1993
2016
$
5,200
worn out
Forest Meadows
Playground Structure/Fall Zone (removed 2001)
1985
1987
2016
$
5,800
very worn out
Pine Hills South
Fall Zones for Swing/Playground Wood Fiber
2016
$
30,000
replace from previous removal
Rose
Replace Medium Shelter
79 & 2000
2016
$
16,000
wood fiber is better than sand
Timber Trails
Wire Fencing for Dugouts/aglime,Class 5, etc.
1987
2015
$
18,000
roof leaks, rusty uprights
2008
2016
$
21,100
will be torn out
TOTAL
$
104,300
2017-2021 PROJECTS
1
Chesterton Commons
Replace Structure/Fall Zones
2000
1
Hawkridge
g
Replace Medium Shelter & Concrete Pad
2018
$
35,000
outdated/worn structure
C -a 1
Northwoods East
Regrade Outfield
1988
2017
$
30,000
bad roof, rust on uprights
1
Pine Hills South
Replace Structure/Fall Zones
1978
2017
$
10,000
uneven play field
1
Shadowbrook East
Replace Structure/Fall Zones
2000
2017
$
35,000
outdated/worn structure
2
Hidden Creek North
Wire Fencing Replacement Backstop
$
35,000
structure
G - ; 2
Northwoods West
Tennis Courts Resurface &Paint (Pickleball)
88 & 91
2018
$
3,700
getting worn o
getting worn out again
2
Sunshine Park
Benches Rebuild Aluminum
79, 96, 07
2017
$
4,600
resurface/paint as needed
3
City Hall Field #7
Wire Fencing Replacement Ball Field
2000
ongoing
$
2,025
change out lumber
3
City
Ci Hatt Field #7
Four Section Backstop Fencing Wire
1985
2019
$
3,20D
this site may change
3
City Hall Purple Park
Replace Medium Shelter & Concrete Pad
1984
2017
$
1,564
worn & pushed inward
3
Fox Meadows
Replace Medium Shelter & Concrete Pad
1984
2021
$
30,000
getting worn &tree root issues
3
Fox Meadows
Grade & Seed Field
1991
2020
$
30,000
bad roof, rust on uprights
C --� 3
Green Acres
as
Basketball Court - Enlarge & Redo
1991
2020
$
12,500
reshape rough field/layout
3
Hawkridge
Replace Play Structure
1978
2020
$
5,000
cracked and lost its shape
3
Hidden Creek East
Soccer Goals Jr. Set
2004
2020
$
35,000
replace/add large structure
3
Hidden Creek East
Grade & Seed Field
2000
2018
$
1,025
worn and bent goals
3
Kelsey Round Lake Park
Lumber on Adjustable Brid
J ge
1992
2018
$
2,500
rough and uneven field
3
Prairie Knoll
Class V Parking Lot Medium (North, added)
93 & D7
2021
$
12,500
entire walkway needs adjusted
3
Prairie Knoll
Warming House New Trim
2005
2017
$
4,000
need to top off for drainage
3
Shady Knoll
Basketball Court - Resurface and Paint
2005
ongoing
$
2,100
hocke Y puck damage
G 3
Strootman
Replace Medium Shelter & Concrete Pad
2005
2019
$
2,800
cracked and lost its shape
3
Sunshine Park
Fail Zones for Small Play Structure
1987
2018
$
18,000
roof leaks, rusty uprights
3
Sunshine Park
Concrete Edges on Volleyball Court
2000
2021
$
4,500
upgrade fall zones
-� 3
Tot Lot 138th
( Ave))
Wire Replacement Fencing along Trail Access
2000
2018
4,000
rotted timbers
--'P, 3
Tot Lot (138th Ave)
Playground Fall Zones and Wood Fiber
1985
2021
$
4,500
site may change
C. 3
Tot Lot 138th
( Ave))
Access Need Overlay
1985
2021
14,000
site may change
1985
2021
$
12,500
site may change
TOTALS 2017-2021
$
355,014
Parks Replacement List (3)
3/31/2016