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Home My WebLink AboutNovember 3, 20161685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting November 3, 2016 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/6/16) 4. Hold Public Information Meeting/14-15/Fox Meadows Park 5. Consider Purchase of Bleacher/16-12/Timber Trails Park Ball Field 6. Consider Purchase of Bleacher/14-24/Andover Lions Park Ball Field 7. Anoka County Sheriff's Department 3`d Quarterly Report 8. Park Dedication Improvement Fund 3`d Quarterly Report/Finance Department 9. Outstanding Items 10. 11. Chair's Report 12.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Update of the Emerald Ash Borer (EAB)/Natural Resource Technician B. Update of 2016 Existing and Future Park Facilities Chart/Park Zone C and D C. Update of Rose Park/14-13, Cont. D. Adjournment 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�� From: Todd J. Haas, Assistant Public Works Director Subject: 4. Hold Public Information Meeting/14-15/Fox Meadows Park Date: November 3, 2016 INTRODUCTION The Park and Recreation Commission is requested to hold a public information meeting regarding the draft layout of Fox Meadows Park. DISCUSSION Attached is a copy of the draft layout (located in the side pocket of the packet) of Fox Meadows Park that was presented to the Park and Recreation Commission at their last meeting on October 6, 2016. Based on direction of the Park and Recreation Commission two soccer/football/lacrosse fields have been identified on plan. One of the fields is a full size field and the other is a medium sized field for the younger age groups which also could be used for practice by the various associations. The full size field has been adjusted further north and west (identified in red) which will provide somewhat closer access to the parking lot at the north end of the park. There is existing sliding hill closer to the northeast corner of the full size field that was rarely used by the residents that will be permanently removed. The sand from the sliding hill area will be used to grade the site. A sliding hill nearby is at Pine Hills North with other hills within Andover located at Prairie Knoll Park and Andover Station North. To date the City has received one letter from the neighborhood (see attachment) since the notification letter was sent out. ACTION REQUESTED The Park and Recreation Commission is requested to hold a public information meeting regarding the draft layout of Fox Meadows Park. Respectfully submitted, Todd J. Haas Attachment: Layout (located in side pocket of packet)Letter to residents; E-mail from the Montgomery Familyl°,✓✓Cost estimat , ap of area ✓✓ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV October 12, 2016 Owner/Occupant Andover, MN Re: Fox Meadows Park/Neighborhood Informational Meeting/14-15 Dear Owner/Occupant: The Andover Park and Recreation Commission is requesting input regarding the proposed layout for new fields that could be used for soccer, football and/or lacrosse programs or possible other activities. An aerial view of the park that identifies the proposed locations of the fields is attached for your review. An Information Meeting is scheduled for Thursday, November 3, 2016 at 7 pm at Andover City Hall Council Chambers. This is a public meeting and we encourage residents to participate. If you are not able to attend the meeting and would like to provide input into the proposed layout, feel free to send an e- mail to Todd Haas at t.haasCaDandovermn.aov by Thursday, October 27, 2016 by 4:30 pm so your comments can be forwarded to the Park and Recreation Commission for review prior to the neighborhood meeting. If you have any questions, feel free to contact Todd Haas at 763-767-5131 or David Berkowitz, City Engineer/Director of Public Works, at 763-767-5133. Sincerely; A� A404 - Todd J. Haas Assistant Public Works Director/Parks Coordinator Cc: Mayor and City Council Jim Dickinson, City Administrator Park and Recreation Commission N -IS Todd Haas From: crystal Montgomery <tazzlynn2000@gmail.com> Sent: Monday, October 24, 2016 3:26 PM To: Todd Haas Subject: Fox meadows park update Dear Todd, I own a house close to the fox meadows park and my family utilizes the park frequently. One of the things we have thought would be a nice addition would be a paved walking path for bikes, skating and just plan walking/running that follows the parameter of the park. Also a tennis court would be a great addition to the multiple other sports that the park plans on updating like the soccer field. Since our children both participate in these sports it would be a great location close to our house that we could all enjoy. Thanks for your consideration. Crystal and Jake Montgomery Cost Estimate for: Fox Meadows Park Improvements ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT NO. PRICE 1 MOBILIZATION 1 LS $ 8,000.00 $ 8,000.00 2 REMOVE & DISPOSE EX. PARK SHEALTER 1 LS $ 1,500.00 $ 1,500.00 3 CLEAR & GRUB TREES 2.25 AC $ 5,000.00 $ 11,250.00 4 SUBGRADE PREP TRAIL 3 RS $ 200.00 $ 600.00 5 SUBGRADE PREP PARKING LOT 5.5 RS $ 500.00 $ 2,750.00 6 COMMON EXCAVATION (EV) 6200 CY $ 12.00 $ 74,400.00 7 TOPSOIL BORROW (LV) 160 CY $ 24.00 $ 3,840.00 8 AGGREGATE BASE CLASS 5 1100 TN $ 24.00 $ 26,400.00 9 TYPE SP 9.5 WEARING COURSE MIX (2,B) 65 TN $ 150.00 $ 9,750.00 10 6" CONCRETE PEDESTRIAN RAMP 1 LS $ 1,800.00 $ 1,800.00 11 IRRIGATION WELL 1 LS $ 220,000.00 $ 220,000.00 12 IRRIGATION SITE 1 LS $ 25,000.00 $ 25,000.00 13 PRO TURF SEED, FERTILIZER, AND HYDROMULCH 6 AC $ 2,000.00 $ 12,000.00 14 CONSTRUCT PARK SHEALTER 1 EA $ 15,000.00 $ 15,000.00 ESTIMATED CONSTRUCTION COST $ 397,290.00 CONTINGENCY (20%) $ 79,458.00 TOTAL ESTIMATED CONSTRUCTION COST $ 476,748.00 901 1 9693 1 4615 16090 ((�� 1608? 1 16094 76080 0 1F(T 4727 a v 4021 16031 16030 16837 7601-0 16038 160TH N .. 76p�o 16055 16055 m 16 vj p a 002 Z N .- ' % Sg 16005 4 76077 700 76 960 ^ 75961 0 00 7'5927 v p v ^ 4643 4517 ,,O s-ENGi� 0 4s30 156417sev0 n �0 4020 A624 Mism IP 15869 rsq,0 ^ 'ee33 rim CO 15921 O sejO 7seh 7410 Q� Ny901 15801 ,8157410 rsep° 16% _ 15eor $ e F i 1a 7,> 7 7v ,cmo 151 eq oo d q� 1J§v °�li s. r �� 151 Q0 15741 m 1931 7 s>jo 4 >I u .. iT.G�n 'l TOM/ urni 4400 11 15721 7�]0 15721 15710 151 15710 15711 rya 157o1 15700 16701 15006 4345 -_—--------------- ^ — —'-- 157TH AVE ---- 156j3 6�h 15640 15643 15658 15654 15657 N ' 626 15629 W15601 15593 15604 .:_ 15 15621 15620 Q 15598 — 75597 15600 Q n Z Y E, 15570 ~ 15577 4359 m m "' 15543 75577 15566 v 15535 � 1 ry 16 0 155234o96 1549D m a n 15481 v 4260 m m co 7$4jB 44�� v-$ yVpy��, 8 B';H1f 4221 PARK - 15459 4310 15440 A v n w 73 N v Y 15453 .. v N n � h A � o 15384 m 4061 15349 ' 15309 15308 CO a Z {wp W1 Q._.---- _-- FOx mujows Pari, .ANDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 5. Consider Purchase of Bleacher/16-12/Timber Trails Park Ball Field Date: November 3, 2016 INTRODUCTION The Park and Recreation Commission is requested to consider the purchase of a bleacher for the ball field at Timber Trails Park. DISCUSSION Now that the park has been completed, the Park and Recreation Commission may want to consider having a bleacher for the ball field. A bleacher is not requirement but may be a nice amenity for those that would prefer to watch the game from behind home plate. The estimate cost for a couple standard types of bleachers are as follows: • Standard 3 row bleacher $1200 plus freight. • Standard 5 row bleacher $2900 plus freight. Note: A bleacher pad was constructed as part of the installation of the new ball field fencing. If the Park and Recreation Commission would like to hold off and see if there are requests for bleachers by the association or by the public, that option would be something to consider. BUDGET IMPACT Funding of the bleacher would be from 2016 or 2017 annual miscellaneous fund allocated for these types of purchases. ACTION REQUESTED The Park and Recreation Commission is requested to consider the purchase of a bleacher for the ball field at Timber Trails Park. Respectfully submitted, Todd J. Haas Cc: Dean Polsfut, Andover Baseball Association President (copy sent by e-mail) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 6. Consider Purchase of Bleacher/14-24/Andover Lions Park Ball Field Date: November 3, 2016 INTRODUCTION The Park and Recreation Commission is requested to consider the purchase of a bleacher for the ball field at Andover Lions Park. DISCUSSION Now that the park has been completed, the Park and Recreation Commission may want to consider having a bleacher for the ball field. A bleacher is not requirement but may be a nice amenity for those that would prefer to watch the game from behind home plate. The estimate cost for a couple standard types of bleachers are as follows: • Standard 3 row bleacher $1200 plus freight. • Standard 5 row bleacher $2900 plus freight. Note: A bleacher pad was constructed as part of the installation of the new ball field fencing. If the Park and Recreation Commission would like to hold off and see if there are requests for bleachers by the association or by the public, that option would be something to consider. BUDGETIMPACT Funding of the bleacher would be from 2016 or 2017 annual miscellaneous fund allocated for these types of purchases. ACTION REQUESTED The Park and Recreation Commission is requested to consider the purchase of a bleacher for the ball field at Andover Lions Park. Respectfully submitted, 01 Todd J. Haas Cc: Dean Polsfut, Andover Baseball Association President (copy sent by e-mail) DATE: October, 2016 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report July 1, 2016 — September 30, 2016 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 3rd quarter. Date: Time: Location: Case Number: 06.27 1:05 PM Purple Park ZA16013706 *This report was not included in the 2nd quarter Report. A deputy responded to a call of juveniles at the park knocking over a garbage can and trying to set it on fire. Deputies arrived and witnesses stated there were 5 juveniles involved. 06.30 1:11 PM Purple Park ZA16013953 "This report was not included in the 2nd quarter Report. A deputy was dispatched to the park due to a garbage can on fire. The Fire Department arrived and extinguished the fire. 07.09 8:16 PM Sunshine ZA16014756 A deputy responded to a conflict between a driver and some kids long boarding. Both parties yelled at one -another and then the driver ran over one of the kids' long boards. The deputy located the vehicle and spoke with the registered owner who stated his son was driving the vehicle. The parent handled the discipline and the broken long board was replaced. 07.11 9:03 PM Crooked Lake Boat Landing ZA16014966 A resident reported a theft from vehicle at the location. The driver's side window was broken and a wallet, tool bag, computer and plow controller were stolen. 07.24 7:22 PM Red Oaks West ZA16016092 A caller reported that an unknown person cut a tree down along the bike path at the park. The deputy responded and Public Works was notified. 08.07 5:43 PM Terrace ZA16017274 A caller reported two females at the park possibly dealing drugs. The deputy arrived and made contact with the females who were waiting for a friend so they could go to the beach. No narcotic indicators observed. 08.16 7:53 PM Crooked Lake Boat Landing ZA16018022 A resident reported a theft from vehicle at the location. A flashlight, phone charger, and keys were stolen. 08.20 4:55 PM Terrace ZA16018307 A deputy was dispatched to an unresponsive male under a picnic table. When the deputy arrived he located the male who appeared intoxicated and unable to talk. He was transported by ambulance. 08.21 10:36 PM Coon Creek ZA16018413 Caller reported kids at the railroad tracks near the walking bridge. A deputy arrived and could not find anyone in the immediate area but did locate 4 juveniles on bikes near the north end of the park. He advised them the park was closed and asked them to leave. Nothing suspicious noted. 08.26 11:21 AM Sunshine ZA16018814 A deputy responded to a skateboarding accident involving a broken ankle. The victim was transported by ambulance. 09.01 12:20 PM Timber Trails ZA16019294 A deputy responded to a porta potty fire; the deputy was able to put the fire out with his extinguisher. Two juveniles were identified and the investigation is continuing. 09.01 2:47 PM Langseth ZA16019305 A deputy responded to plastic trash bin on fire at the park. When he arrived, the Fire Department had already extinguished the fire. A witness described seeing two juvenile males in the park. One juvenile was located and has been questioned. 09.08 7:43 PM Creek View Crossing ZA16019974 A deputy was called to the park on suspected narcotics activity. He made contact with the reporting party who state he observed individuals making hand-to-hand exchanges in the park. Extra patrol was relayed to Andover cars. 09.09 10:23 PM Creek View Crossing ZA16020070 A caller complained of juveniles in the park possibly doing drugs. When the deputy arrived he observed a large group in the park and noticed one juvenile with a strong alcoholic smell on his breath. The group said they were meeting in the park and going to a home nearby. All juveniles were advised to leave, and the juvenile with the alcohol on his breath — his parents were contacted and advised to come pick him up from deputies. 09.14 9:02 PM Red Oaks West ZA16020438 A caller reported two teens — 10 minutes' prior — tried to start a garbage can on fire. It was smoking but no flames were visible when deputies arrived. 09.16 10:54 PM Terrace ZA16020627 A porta potty was on fire near the basketball court. Deputies arrived and the fire was extinguished. 09.20 11:04 AM Sunshine 16216007 On routine patrol the SRO from the HS noticed a backpack sticking out of the trash can and it appeared someone had tried to light it on fire. The deputy located the owner of the backpack who stated he forgot it at the park on Friday and then found it today but left it in the trash can due to the damage from being lit on fire. 09.29 4:29 PM Sunshine 16221091 A deputy responded to the skate park for an assault report between a juvenile male and juvenile female. Deputies spoke to both juveniles and their parents. The victim did not want to pursue charges and the parents felt this is something they will handle. 09.29 12:19 AM Shadowbrook East 16220616 A deputy was called to the location because the playset was on fire; the fire department arrived and extinguished the fire. Deputies searched the area for evidence. The case is still under investigation. cc: Commander Podany 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Finance Manager SUBJECT: 2016 Third Quarter Financial Report DATE: October 21, 2016 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of September 30, 2016. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover ie -e_ � I Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing September 30, 2016 Actual Fund Balance $ 468,439.11 Collected Additional Revenues Anticipated Budget To Date Anticipated Park Dedication Fee - Residential 144,950.00 337,705.13 - Anticipated Park Dedication Fee - Commercial - - Donation - - Capital Projects Levy for Park Improvements 15,000.00 7,952.00 - Total Funds Available 468,439.11 10/20/2016 2016 Park Improv 3rd Qtr.xls Carryforwards/ 2016 Reserved Projected Commitments Budget Adjustments Actual Amount Rose Park Tower Rental 10,308.24 10,308.24 Lions Park irrigation 17,042.02 17,042.02 15-11 Kelsey Round Lake Park Master Plan 9,664.67 5,633.50 4,031.17 15-33 Sunshine Park Scoreboards 23,000 4,000.00 25,091.86 1,908.14 16-12 Timber Trails Park Renovation 200,000 84,000.00 174,455.16 109,544.84 16-31 Terrace Park irrigation & water service 35,000 22,064.80 12,935.20 Maple View Park 91,850.00 28,276.57 63,573.43 Annual Miscellaneous Projects 15,000 7,727.36 7,272.64 $ 273,000.00 $ 216,864.93 $ 263,249.25 Total Dollars Allocated for Park Projects 226,615.68 Park Improvement Funds Available For Future Projects: $ 241,823.43 10/20/2016 2016 Park Improv 3rd Qtr.xls CITY OF ANDOVER Park Improvement Fund Balance Sheet September 30, 2016 Assets: Current Assets Cash - Reserved $ 163,042.25 Cash - Unreserved 305,396.86 Total Cash 468,439.11 Interest / Tax Receivable 1,052.54 Due From Other Governments - Liabilities and Fund Balance: Liabilities Accounts Payable $ Deferred Revenue 1,052.54 Fund Balance Fund Balance 12-31-15 376,63221 Excess of Revenues Over (Under) Expenditures 91,806.90 TotaiFundBalanc�.?6 Mo. ml 10/19/2016 2016 Park Improv 3rd Qtr.xls CITY OF ANDOVER Park Improvement Fund Revenues September 30, 2016 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Country Oaks North Catchers Creek Bent Creek Shores Winslow Woods 2nd Add Carson Ridge Country Oaks North 2nd B & D Estates B & D Estates 2nd Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Misc Revenue Budget $ 7,952.34 $ 15,000.00 7,952.34 112,400.00 119,850.00 5,620.00 43,485.00 2,810.00 13,206.13 31,478.00 8,856.00 $ 144,950.00 337,705.13 (584.21) 1,528.65 944.44 8,454.24 8,454.24 Subtotal $ - Total Revenues $ 159,950.00 $ 355,056.15 10/19/2016 2016 Park Improv 3rd Qtr.xls CITY OF ANDOVER Park Improvement Fund Expenditures September 30, 2016 Expenditures: 61020 - Supplies - Operating Hope Haven - Timber Trails Park - Lath * St. Croix Recreation - Diggers MTI Distributing - Terrace Park MTI Distributing - Timber Trails * Freedom Fence - Fence install Brock White - Timber Trails Park Subtotal 62200 - Rentals Trenchers Plus - Terrace Park Trenchers Plus - Timber Trails Park North Suburban Rental - Timber Trails Park Subtotal 63005 - Professional Services WSB & Associates - Kelsey Round Lake Park WSB & Associates - Timber Trails Park Wunderlick-Malec Engineering - Sunshine Park Scoreboards Subtotal 63010 - Contractual Services AIM Electronics - Sunshine Park Scoreboards Medina Electric - Sunshine Park Scoreboard * Landmark Concrete Prairie Restoration - Kelsey Round Lake Park Timber Trails Park Maple View Park Subtotal 63015 - Publishing ECM & Finance Commerce - Timber Trails Park Budget 273,000.00 131.84 2,277.36 17,964.80 11,269.92 1,900.00 394.80 33, 938.72 4,100.00 7,600.00 330.43 12,030.43 3,733.50 2,872.75 1,485.00 8,091.25 11,186.86 12,420.00 3,550.00 1,900.00 151,270.89 28,276.57 208,604.32 584.53 Revenries Over Ezpendrturess �x x "?� Y ., § €n ki Q iiiN.� u,_. ,' * - Miscellaneous Projects 10/19/2016 2016 Park Improv 3rd Qtr.xls MEN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Enginee�� FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Review Outstanding Items/Maintenance Update DATE: November 3, 2016 Issues list as of 10/31/16 COMPLETED PROJECTS — • Timber Trails Park — The project has been completed. • Maple View Park— The project has been completed. ON-GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly will be due in January. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report will be due in January. • Andover Lions Park — The playground equipment has been ordered. The Parks Maintenance Department will be installing the equipment as time permits later this fall or next spring. The ball field fencing has been completed along with reshaping the ag-lime infield. • Fox Meadows Park -- Item is on the agenda to discuss the proposed layout with the neighborhood. • Shadowbrook East Park — A new playground equipment for 5-12 years olds has been ordered. Due to the size of the fall zones, staff was able to find a structure that is very close to the structure that was destroyed arson. The City will need to cover about $10,000 from Public Works playground equipment replacement fund and the remainder will be covered by insurance. • Chesterton Commons Park — The resident survey is now available on the City website. The neighborhood meeting is scheduled for December 1, 2016. As of now the City has received 12 surveys back. At this point there should be enough Public Works maintenance funds to purchase and upgrade the park in 2017. • Update on Existing and Future Park Facilities Chart/Zone C and D — Item is on the agenda. ON -HOLD PROJECTS — None at the time. UPDATE OFANDOVER COMMUNITY CENTER ADVISORYBOARD — Commissioner Butler OTHER ITEMS OF INTEREST — • Update of Park Signage Along County Roads/City Streets —Nothing new to report. The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the sign locations are approved they would be installed sometime in the spring or summer of 2017. • Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2017- Crosstown Blvd NW between Bunker Lake Blvd NW and 140`h Avenue NW. ❖ 2018- Andover Blvd NW between Bluebird Street NW and Vale Street NW. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake —The contractor was not able to comply with a few items of the contract. The project will be rebid sometime this fall or winter with construction starting in the spring of 2017. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2017. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 9/30/16 • Completed full mow cycle of all parks and trails, complete trash service of all parks and cleaned ASN and Sunshine Park buildings. • Groomed ASN ball fields per ABA request for October 2°d event. • Installed "under surveillance" signs at Sunshine Park, Skate Park, Purple Park and RR Bridge. • Secured area around Shadowbrook East playground structure after it was vandalized. • Cleaned up medians at Skate Park parking lot (pruning, mulch, etc.). • Repaired Pine Hills North east field soccer damage with soil and new athletic field mix seed. • Continue turf aeration of irrigated athletic fields. • Training new seasonal parks maintenance worker who will be working through this fall. • Removed shrubs and stumps from north side of City Hall. 10/8/16 • Completed full mow cycle of all parks and trash service. • Cleaned buildings at ASN and Sunshine Parks. • Removed Shadowbrook East playground structure that was vandalized. • Cleaned up shrubs and weeded the medians at Crooked Lake boat landing. • Continue turf aeration of irrigated athletic fields. • Continue work on Andover Lions Park ball field restoration. • Completed Timber Trails Park concrete work. • Assisted with planting a Plum tree at Fire Station 41. • Cleaned up trash can that was vandalized at Sunshine Park south parking lot (arson). 10/15/16 • Completed one full mow cycle of all park athletic fields and mowed all trails. • Full trash service in all parks and cleaned buildings at ASN and Sunshine Parks. • Mowed ASN and Pine Hills North sliding hills. • Mowed, weed whipped and cleaned up the Tot Lot area. • Continued turf aeration of irrigated athletic fields. Started final fertilizer application of the growing season. • Started pulling ball field bases. • Installed the new park sign at Maple View Park and Open Space. • Continue irrigation system winterizations. • Mowed no mow area (berm) at Terrace Park. 10/22/16 • Completed one full mow cycle of parks, trails and open spaces. • Completed full trash service of all parks and cleaned buildings at ASN and Sunshine Parks. Repaired damaged toilet at Prairie Knoll Park. • Cleaned up the Community Garden area (collected organic debris & flail mowed plots). • Completed turf aeration of irrigated athletic fields. • Completed final fertilizer application of the growing season. • Continue winterizing irrigation systems. • Staff is working on playground inspections. • Conducted October Toolbox Safety meeting on Personal Protective Equipment (PPE). • Smoothed gravel lots and repaired Round Lake Boat Landing. • Installed boot brushes and signs at Martin's Meadows and Northwoods Open Space. 10/29/16 • Completed mow cycle of athletic fields, full trash service and all irrigation systems are winterized. • Staff continues to do playground inspections and repairs. • A special Kaivac disinfectant cleaning of the ASN and Sunshine Park buildings was completed. • Weed whipped and mowed around hockey ice rinks. • Repaired Timber Trails washouts • Collected and stored baseball field bases for the season • Completed Tot Lot project near Re/Max fence. • Continued edging of mow strips around ball fields (Sunshine Park is complete). • Completed picnic table repairs. • Started equipment winterizations and storage. Checked plow equipment for upcoming snow removal season .9 C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: Todd J. Haas, Assistant Public Works Director David D. Berkowitz, Director of Public Works/City Engineer From: Kameron Kytonen, Natural Resources Technician a. Subject: Discuss Future Emerald Ash Borer (EAB) Management in Parks f Date: November 3, 2016 INTRODUCTION The Emerald Ash Borer (EAB) is an invasive pest that kills all of our native ash trees. It was found in the City of Andover in August. Thus, it now threatens to spread into other parts of the City. Our parks system has a lot of ash trees that are at risk. DISCUSSION EAB is a big threat to the City of Andover and the state of MN as a whole. Since being found in Detroit, Michigan in 2002, it has killed millions of ash trees and has cost different agencies millions of dollars. Thus, staff is gearing up for its inevitable spread in the City and has updated its EAB Management Plan/Program and applicable ordinances and policies. Now is the time to decide what management approaches to take. Our City parks have a significant number of ash trees, so it's important we plan ahead and determine how best to proceed. We need to come up with a plan for our parks. Do we want to treat some ash trees? Start to remove some? What about replanting? These are all items worthy of discussion. BUDGETIMPACT EAB will eventually kill our ash trees unless they are treated with appropriate chemicals. Dead/dying trees will need to be removed and many parks will benefit from being re -planted with a variety of other native tree species. Staff will be seeking bids from licensed tree care companies this winter with anticipation of hiring a "City Contractor" next spring for chemical injections. Currently, this company would give bids for treating ash trees on private properties. Perhaps it could also be utilized to treat ash in our City parks. ACTION REQUESTED Staff needs direction on how to proceed with management of ash trees in our park system. Respectfully s bmitted, Kameron nen Natural Resources Technician 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: B. Update of 2016 Existing and Future Park Facilities Chart/Park Zones C and D Date: November 3, 2016 INTRODUCTION This is an update item in regards to the 2016 Existing and Future Park Facilities Chart for Park Zones C and D. DISCUSSION Zone C is currently being prepared by staff. Once a draft of Zone C has been prepared a copy will be forwarded by e-mail to the Park and Recreation Commission so each of the members will have a chance to review the chart before the November 17`h meeting. At this point Zone D chart is scheduled to be discussed at the December I" and/or at the December 15`h meeting. ACTION REQUESTED No action is necessary since this item was for updating purposes only. Respectfully submitted, Todd J. Haas 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: C. Update of Rose Park/14-13, Cont. Date: November 3, 2016 INTRODUCTION This is an update item in regards to Rose Park. DISCUSSION To date staff has not heard back from the individual that attended the September 15, 2016 meeting about potential improvements to the park. Staff has been to the home and left information about contacting staff to see what improvements they would like to make to Rose Park. Staff will continue to try to make contact with the homeowner. ACTION REQUESTED No action is necessary since this item was for updating purposes only. Respectfully submitted, Todd J. Haas