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HomeMy WebLinkAboutSeptember 15, 2016A C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting Meet at Rose Park Shelter 14057 Rose Street NW September 15, 2016 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (8/18/16) 4. Update on Andover Lions Park Playground Equipment/14 -24 5. Consider Rose Park Shelter Repairs /14 -13, Cont. 6. Outstanding Items 7. 8. Chair's Report 9. Adjournment ANLb 6 1 Y j3OP � 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission >k CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Update of Andover Lions Park Playground Equipment/14 -24 DATE: September 15, 2016 INTRODUCTION The item is an update as to the status of the playground equipment at Andover Lions Park. DISCUSSION Staff has been working with the neighborhood about selecting playground equipment for the park. The neighborhood's budget for playground equipment is $19,000. After spending time reviewing various playground structures with a couple playground venders catalogs and their websites, it was determined by the neighborhood that the playground structure for the park based of the funds that are available would be too small since the park in the past has had a lot of users and with the park located next to a regional trail system and Bunker Hills Park (located on the across Bunker Lake Boulevard NW) the neighborhood feels additional funds should be allocated to purchase a larger playground structure. During staff's discussion with the neighborhood about requesting additional funds from the City, staff was notified by one of the playground equipment suppliers about a matching grant program that became available to the Cities to apply for. Once the neighborhood identified a playground structure that was large enough to meet their needs and was within the budget, the application was submitted. The playground equipment that the neighborhood has selected is about $33,000. The playground manufacturer will let the City know soon about the status of the grant and how much the City will be receiving that would be used towards the purchase of the equipment. The neighborhood is aware that the grant may not be 100% matching so most likely a donation may be necessary to purchase the equipment. ACTION REQUIRED No action is necessary unless the City receives notified by the playground manufacture regarding the award of the grant. Respectfully submitted, T Cc: Lori Hinkel, Neighborhood Representative (copy sent by e -mail) Attachments: Location map AM Andover Andover Lions Park Date Created: September 09, 2016 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. _ ANDOVER 94VO NW ANDOVER BLVD KW "' ANOOVERaLYONW ANOO €RRLVp.NW N pN Andover MW T S 3 � i z 3 N VI NW- _z r V n` 143ROLN z � z # Sn 143RD Alf N,,-, < ry j a .. > wyQ ry a f4dNd {* 9yF•'G NW 14dND EE. y. 142NP [N NW n rrlfk -NW 1" LN NW r � TV2NO4 Ve 6�z 142N0 AVE NW Iyf� yN� ~ 14,Nr L V '2 i _ .fAi ST LN NW ':NSN pJ NEN N&V =141ST AVAM 141ST AVE NW i t40TN- LN�.IVVy ' x4014 w W tADiH iKNW - t44'H EN 140TH LN MEMORIES 4 \AOFH AVE T3`N � A JVA7 RSF t40M AVE REDYVOOD PARK? �39r+,LNNw.1N DOt'ER LIOtiS � 5 t �wz }tq rN1NNW � .. wNw 39THAVE,yw P a 138FH LN NW `v 4 l }gT N41'F pKE RIV NW NW '. 1.3BTH.AY €NW _ t�TyE AVE YY{ eUNN,ER f37IH LN S>W atINAER lAKEO YPN 13] LNNW �ANE�acv BN' auNnEa •. BLVD MA' nUNKER\ANE I n a c z. a, ", Ys KAM- Date Created: September 09, 2016 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. t I L, C I T Y 0 LNDOVE rJJ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineerm FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider Rose Park Shelter Repairs /14 -13, Cont. DATE: September 15, 2016 INTRODUCTION The Park and Recreation Commission is requested to consider the Rose Park shelter repairs or determine if the existing shelter should be replaced with a new shelter. DISCUSSION As discussed at the meeting on May 5, 2016 it was the direction of the Park and Recreation Commission to hold off on the discussion regarding the shelter until September and invite the neighborhood (see attached letter) to the meeting at the park to hear what they say about the use of the shelter and determine if the shelter repairs should be made or if the shelter should be replaced. The Presidents of the Andover Baseball Association and the Andover Football Association were also invited to the park since both of their associations schedule the fields for practices and /or games. Staff has previously mentioned that if a new structure is being considered that a larger shelter should be considered. The existing concrete slab will need to be removed since it doesn't match the existing elevations or size of the proposed shelter. Based on the discussion with the Finance Department, it has been determine that the Park and Recreation Commission could advance fund the construction of a new shelter and any future lease rental fees received from Verizon would reimburse the fund. BUDGET IMPACT Existing and future lease rental fees from Verizon would be used to fund the construction of the new shelter. ACTION REQUIRED The Park and Recreation Commission is requested to consider the Rose Park shelter repairs or determine if the existing shelter should be replaced with a new shelter and recommend the funding of the shelter repairs or replacement. Respectfully submitted, IFaas� To Attachments: Letter to residents; Meeting minutes from May 5, 2016; Location map ANLb Y O F OWE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV August 29, 2016 Resident Andover, MN Re: Rose Park Picnic Shelter Discussion /14 -13 Dear Resident: The Andover Park and Recreation Commission will be meeting at Rose Park Thursday, September 15, 2016 at 7:00 p.m. to discuss the existing picnic shelter at the park. The existing shelter is over 25 years old and is need of some repairs. There is potential to replace the existing shelter with a new shelter, but before any recommendations can be made to the City Council the Park and Recreation Commission would like to hear from the area residents about the use of the shelter and any other thoughts you may have regarding the shelter. If you have any questions, feel free to contact me at 763- 767 -5131. If you are unable to attend the meeting, feel free to send your comments by e-mail to t.haasl7andovermn.gov and I will forward them to the Park Commission. Sincerely, Todd J. Haas Assistant Public Works Director /Parks Coordinator Cc: Andover Park and Recreation Commission (copy sent by e-mail) Jason Saulsbury, Andover Baseball Association (copy sent by e-mail) Mike Johnson, Andover Football Association (copy sent by e-mail) Attachment: Location map of Rose Park (backside of letter) TJH:tjh Regular Andover Park & Recreation Commission Meeting Minutes — May S, 2016 Page 4 The Commissioners are being requested tonight to rank the three trail projects on the flipchart provided. Commissioner Miskowiec stated the Commission does not know the costs of these projects and Mr. Haas stated the Council will need to decide how to fund the projects. The results of the ranking will be provided to the City Council. Motion by Miskowiec, seconded by Marinello, to provide the ranking as follows: 1 (Crosstown Blvd); 2 (Andover Blvd); and 3 (ASN Trail connection to Kensington Estates development) to the City Council as the Park and Recreation Commission's recommendation. Motion carried on a 5 -ayes, 0 -nays, and 2- absent (Elstrom and Lewnau) vote. RECONSIDER ROSE PARK SHELTER REPAIRS 114 -13 CONT. Mr. Haas reviewed the item and requested the Park and Recreation Commission to reconsider Rose Park shelter repairs that are planned for 2016. As discussed at the last meeting on April 7, 2016 it has been recommended by City Staff that the shelter at Rose Park be replaced rather than spending money to re -roof it. The item was tabled to determine if a larger shelter could be constructed and if future lease rental fees from Verizon could be used to reimburse the fund. Mr. Haas stated he and the building inspector visited the park this morning and looked at the shelter. The gutter systems on the roof are coming apart at the seams. The vertical columns as suggested by the Building Official would need to be made sturdier. Monies from the Verizon fund can be used towards a new structure or for a larger structure or to repair what needs to be done to the existing shelter to prolong its life. Currently there is one large picnic table under the shelter. Commissioner Butler stated he has seen the shelter used but could be used more if the shelter were larger. Based on the discussion with the Finance Department, it has been determined that the Park and Recreation Commission advance fund the construction of the shelter and any future lease rental fees received from Verizon would reimburse the fund. As far as the size of the shelter, staff has been to the site and there is room to have a larger shelter constructed. The existing concrete slab will need to be removed since it doesn't match the existing elevations or size of the proposed shelter. Existing and future lease rental fees from Verizon could be used to fund the construction of the new shelter. Commissioner Miskowiec asked if another picnic table could be under the shelter. Commissioner Lindahl asked for a budget cost for constructing a larger shelter 25% larger than existing. Mr. Berkowitz estimated $30,000 for a larger shelter including a new cement pad being laid as the current pad needs to be replaced. The current shelter is considered a medium -sized shelter. Commissioner Butler stated he would like to see a larger shelter with the two fields and would be a good gathering spot for teams before and after games. He would like to see a much larger shelter. Regular Andover Park & Recreation Commission Meeting Minutes — May 5, 2016 Page 5 Commissioner Stenzel asked what it would cost to fix the shelter and Mr. Berkowitz stated it would cost approximately $5,000 - $7,000 to prolong the life of the shelter 5 -10 more years. Commissioner Lindahl asked if the neighborhood had any comments and noted this shelter is in poor shape. There is a similar shelter at Fox Meadows Park and Hawkridge Park. Commissioner Stenzel asked what is coming in from Verizon and Mr. Berkowitz stated about $900 /month with $23,000 already available. He suggested it be included in the CIP. He would suggest fixing it now and then re- looking at it for replacement in the future getting input from the neighbors. Commissioner Miskowiec suggested waiting until 2018 when all monies would be in the Verizon fund. Mr. Berkowitz stated if it were repaired now the expectation would be for it to last for 8 -10 years more. Commissioner Butler stated he would like to see firmer costs, get input from the neighborhood, and see plans. Mr. Berkowitz stated if construction is delayed there is a chance the current Building Maintenance Staff employee who has built many of the shelters may retire and if the individual retires before the shelter is built there will additional labor costs in addition to the purchase of the shelter materials. -k' Commissioner Stenzel requested the September Park Commission meeting be held at Rose Park and invite the neighbors. CONSIDER PAVING PARK PARKING LOT /COUNTRY OAKS NORTH 2N0 ADDITION Mr. Haas reviewed the item and requested the Park and Recreation Commission to consider paving the proposed park in the Country Oaks North 2nd Addition. As part of the development of Country Oaks North 2nd Addition a park will be dedicated in the first phase of the development, which will be recorded at Anoka County Recorder's Office within the next couple months. The proposed plan as of right now is to construct the parking lot (class 5) and driveway apron. The developer has expressed interest to staff that they would like to see the parking lot paved by the City since it is located near an urban area. The estimated cost to pave the remainder of the parking lot is $6,600 with the understanding that Public Works would stripe the parking lot. The funding for paving the parking lot would come from the Park Improvement Fund. CONSIDER PROPOSAL FROM SW LAND, LLC (DEVELOPER- COUNTRY OAKS NORTH 2ND ADDITI019 Mr. Haas reviewed the item and requested the Park and Recreation Commission to consider a proposal from SW Land, LLC regarding the park located in Country Oaks North 2nd Addition. The proposal from SW Land, LLC was provided for Commission review. The Developer is requesting the City to contribute approximately $100,000 towards the improvements (playground equipment, shelter, etc.) in which they would construct the park similar to what was done for the Country Oaks West development (Country Oaks Park). 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The provider makes no representation or warranties with respect to the reuse of this data. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director 10`11-1� SUBJECT: 6. Review Outstanding Items/Maintenance Update DATE: September 15, 2016 Issues list as of 9/12/16 COMPLETED PROJECTS — • The 8 foot bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive has been completed. • 5 foot Concrete sidewalk along Bunker Lake Blvd (south side) from Yukon Street NW to Hidden Creek North Park has been completed. ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report _- Next quarterly report will be in October. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report will be in October. • Andover Lions Park — Item is on the agenda to update the Park Commission as to the status of the ball field fencing, irrigation and playground equipment. • Timber Trails Park — The grading of the soccer and ball field is complete. The irrigation system has been installed for the soccer field and baseball field and the fields have been seeded. The gravel for the parking lot and paving of the trail and driveway entrance is scheduled for completion this week. • Maple View Park — The playground equipment was recently installed. Parks Maintenance Department will be placing wood chips for the fall zones soon. The footings for the shelter have already been installed. The shelter is anticipated to be delivered and installed sometime in the last 2 weeks of September. ON -HOLD PROJECTS — None at the time. UPDATE OF ANDOVER COMMUNITY CENTER ADVISORYBOARD — Commissioner Butler OTHER ITEMS OF INTEREST — • Update of Park Signage Alone County Roads /City Streets — Nothing new to report. The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the sign locations are approved they would be installed sometime in the spring or summer of 2016. • Update of Pedestrian Trails — The trails that are planned for the next 3 years are as follows: ❖ 2017- Crosstown Blvd NW between Bunker Lake Blvd NW and 140th Avenue NW. ❖ 2018- Andover Blvd NW between Bluebird Street NW and Vale Street NW. ❖ 2019- ASN Trail from Kensington Estates to ASN Ball Field Facility. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — There is still a delay in awarding the contract. Time frame for the construction is unknown at this point. The tree removal has been completed. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail on the north side of Bunker Lake Blvd NW will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. • Update of Scheduline Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if you would like to have a meeting at one of the City parks in 2017. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 8/6/16 • Completed full mow cycle of all parks and trails, full trash cycle and ball field grooming on City fields. • Continue irrigation installation at Terrace & Timber Trails Parks. • Completed 2nd Round of turf fertilizer application • Setup for August 5 -7 ABA Tournament of Champions at Andover Station North, Hidden Creek North, Shadowbrook East and Pine Hills South. • Completed cleaning up mow strips at Andover Station North, Hidden Creek North and Pine Hills South. • Responded to ball field lights not working at Sunshine Park. Had an electrician in the next day to make repairs. All four baseball field lights are now working. • Turned on scoreboard and lights at Prairie Knoll and Sunshine Parks for upcoming Football /Soccer seasons. 8/13/16 • Completed full mow cycle of all parks and open spaces, full trash cycle and groomed all ball fields. • Continue irrigation installation at Timber Trails Park. • Cleanup after ABA Tournament (on Aug 5 -7) at Andover Station North, Shadowbrook East, Hidden Creek North, and Pine Hills South. • Prepped area east of YMCA Building (along trail) for a YMCA perennial garden. • Cut back grasses along Kelsey Park boardwalk. • Completed August Toolbox Safety meeting: Forklift & Bucket Truck training video. • Removed hanging limbs from Hawkridge, Green Acres, Pine Hills North and along Tom Anderson Trail. 9/20/16 • Completed full mow cycle of all parks, full trash cycle and groomed all ball fields. • Continue irrigation installation at Timber Trails Park. Graded Timber Trails Park soccer field; ready for lime and seed once irrigation is completed. • Groomed all gravel parking lots prior to Calcium application. • Finished preparing area east of YMCA building (along trail) for a perennial garden. • Removed fencing and bases at Andover Lions Park in preparation for new fencing installation coming soon. • Removed all lacrosse nets except Oak View. • Cleaned up weeds in playgrounds at various parks including: Hidden Creek South, Andover Lions Park —among others. Pruned back landscaping around Kelsey Round Lake sign (off Xenia Street). • Repaired Country Oaks West Park playground climbing wall handles. • Storm related cleanup Friday, 8/19/16. 8/27/16 • Completed full mow cycle of all parks and trails, full trash cycle and groomed all ball fields. • Started up and tested irrigation well at Timber Trails Park, Tuesday, 8/23. • Finished irrigation installation at Timber Trails Park soccer and ball fields (playground area remaining). Seeded and fertilized Timber Trails Park soccer and ball fields. • Set up extra trash/recycling containers prior to AFA Football Fall Preview Event at Sunshine Park, 8/27 -8/28. 9/03/16 • Attended the National Public Works Expo at the Minneapolis Convention Center 8/30. • Completed full mow cycle of all parks. • Completed full trash cycle. • Cleaned ASN and Sunshine Park buildings. • Prepped Lions Park for new fence, concrete mow strips and bleacher pad. • Cleaned up after AFA Football Fall Preview Event at Sunshine Park, 8/27 -8/28. • Graded apron and trail at Timber Trails in preparation for paving week of 9/6. • Delivered mulch for YMCA perennial bed (located on East side of YMCA). • Cleaned and swept trail edges prior to fog seal project. 9/10/16 • Completed full mow cycle and trash service of all parks. • Cleaned ASN and Sunshine Park buildings. • Swept and cleaned equipment storage building around equipment. Repaired vandalism damage at Hawk Ridge Park on the east soccer field. Prepped parking lot at Timber Trails Park. Re- graded apron and trail at Timber Trails Park in preparation for paving week of 9/12.