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CC - September 6, 2016
R C I T Y NDOVE ' F^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, September 6, 2016 Call to Order — 7:00 p.m. Pledge of Allegiance Proclamation — Constitution Week - September 17 — 23 Resident Forum Agenda Approval 1. Approval of Minutes (7/26/16 Workshop; 8/16/16 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Consultant/2018 Comprehensive Plan Update /16 -39B /Transportation Plan - Engineering 4. Approve Hold Harmless & Easement Encroachment Agreementl 126 — 1660' Ave. NW—Engineering 5. Award Quote /16 -12 /Timber Trails Park Reconstruction/Paving —Engineering 6. Declare Cost/Order Assessment Roll /16- 2/2016 Street Reconstruction — Engineering 7. Declare Cost/Order Assessment Roll /16- 11/173`d Lane NW Reconstruction — Engineering 8. Approve the Reconveyance of Tax Forfeit Property to the State of Minnesota — Section 9 - Planning 9. Approve Final Plat Filing Extension — Country Oaks North 3`d and 4" Additions — SW Land, LLC — Planning 10. Declare Surplus Equipment —Fire 11. Approve Contract for School Liaison/Anoka- Hennepin School District 411 — Administration 12. Accept Contribution/Andover Football Association — Community Center 13. Approve Resolution Authorizing a 2016 Planning Assistance Grant Application Submittal - Planning Discussion Items 14. Consider Preliminary Plat and Planned Unit Development Plan - Preserve at Oak View — 16473 Crosstown Blvd. NW — Metrowide Development, LLC — Planning 15. Discuss /Adopt Preliminary 2017 Property Tax Levy — Administration 16. Discuss /Adopt 2017 Debt Service Levy Changes — Administration Staff Items 17. Set Hearing Date(s) for 2017 Budget & Levy Discussion & Public Comment — Administration 18. Administrator's Report — Administration Mayor /Council Input Adjournment CITY OF ANDOVER PROCLAMATION Constitution Week September 17 -23, 2016 WHEREAS, September 17, 2016 marks the two hundred twenty -ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention and; WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week, NOW THEREFORE, I Julie Trude, Mayor of the City of Andover, do hereby proclaim the week of September 17 through 23 as Constitution Week And urge all Andover residents to study the Constitution, and reflect on the privilege of being an American with all the rights and responsibilities which that privilege involves. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 6`h day of September 2016. Mayor Julie Trude Councilmember Mike Knight Councilmember Valerie Holthus Councilmember Sheri Bukkila Councilmember Jim Goodrich L,NDONY^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approval of Minutes DATE: September 6, 2016 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: July 26, 2016 Workshop August 16, 2016 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Minutes 0 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP MEETING — JULY26, 2016 7 MINUTES 8 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trade, 11 July 26, 2016, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, 12 Minnesota. 13 14 Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich 15 Councilmember absent: None 16 Also present: City Administrator, Jim Dickinson 17 Public Works Director /City Engineer, David Berkowitz 18 Others 19 20 ROUND LAKE WATERSHED HIGH WATER STUDY 21 22 Mr. Berkowitz explained the City Council is requested to discuss a Round Lake watershed study 23 to update the high water level for the lake. 24 25 Mr. Berkowitz reviewed the information with the City Council. 26 27 Mayor Trude stated she is worried that the study might open a can of worms where people who 28 never needed flood insurance may need it in the future. Mr. Berkowitz thought this was an 29 obligation the City should do. 30 31 There was discussion regarding implications of flood insurance for homeowners if the high water 32 study ended up showing homes that were not previously in need of flood insurance possibly 33 becoming areas that would require it in the future. 34 35 Councilmember Bukkila asked if the study is done will the information get forwarded to FEMA 36 to be used. Mr. Berkowitz stated FEMA uses the blue marks on the maps and not the water line 37 and anything the study finds will be forwarded to FEMA and they will change their maps. 38 He stated it would help some people and may impact others. 39 40 Councilmember Goodrich thought there are risks on both sides and he would not want to 41 withhold any information if they have it. He thought they needed to put out accurate 42 information. Councilmembers Holthus and Knight agreed. 43 44 Mayor Trade asked is it not a watershed district expense. She stated she does not want to see 45 residents pay for another watershed district study thru the Storm Water Utility Fund if the 46 resident already paid for a study in a different district. Mayor Trade asked about looking at 47 funding for the study. Mr. Dickinson stated the City will pay for the study through the Lower Andover City Council Workshop Meeting Minutes —July 26, 2016 Page 2 1 Rum River District funds and storm water management funds. 2 3 Councilmember Bukkila thought this was the right thing to do. 4 5 Mayor Trude thought they needed to explain the study in the newsletter before it is started to let 6 residents know what is happening. 7 8 The Council was supportive of the study going forward. 9 10 Mr. Berkowitz stated they will start to budget for this and the study should start in 2017. 11 12 DISCUSS MULTI -WAY STOP SIGNS 13 14 Mr. Berkowitz explained the City Council is requested to discuss the removal of the existing stop 15 signs for various locations in Zone 2 of the City. 16 17 Mr. Berkowitz reviewed the staff report with the Council. 18 19 Mayor Trude stated she would like to look further at location D (143`d Avenue NW and Xenia 20 Street NW) because she has had multiple residents question it. She asked if they could look at 21 this one on their annual bus tour. 22 23 The Council with staff reviewed the signage in location D (143`d Avenue NW and Xenia Street 24 NW). 25 26 Councilmember Bukkila thought if they had accurate signage indicating parking or a park 27 located ahead they could probably remove the stop signs. 28 29 Councilmember Holthus stated she would like to keep the stop signs in because the road is a cut 30 thru and they slow down the traffic. 31 32 Location F (138th Lane NW and Underclift Street NW) was discussed between staff and the 33 Council. 34 35 Councilmember Goodrich stated he would support taking the north/south signs out. Mayor 36 Trude wondered if they could keep these open to see if there is any resident input or look at this 37 on their annual bus tour. 38 39 The Council discussed locations A (Narcissus Street NW and Orchid Street NW), location B 40 (Narcissus Street NW and Mangold Street NW and location C (134th Avenue NW and Poppy 41 Street NW/Narcissus Street NW). It was noted there is not much car volume in the area. 42 43 Councilmember Bukkila wondered in location A (Narcissus Street NW and Orchid Street NW), 44 if even with stop signs can the people on Orchid Street see the people on Narcissus Street. Andover City Council Workshop Meeting Minutes —July 26, 2016 Page 3 1 2 Mayor Trude thought location A (Narcissus Street NW and Orchid Street NW) intersection 3 seemed very confusing and could create a possible accident. Councilmember Bukkila thought 4 the only stop sign that should be pulled in this area is the stop sign on Narcissus Street, the others 5 should remain. 6 7 After further review and discussion, Council decision was to keep the stop sign on Orchid Street 8 NW and remove the two entrance stop signs on Narcissus Street NW. 9 10 Council agreed to remove the main road stop signs along locations B (Narcissus Street NW and 11 Marigold Street NW) and C (134`h Avenue NW and Poppy Street NW/Narcissus Street NW). 12 13 2017 — 2021 CIP DISCUSSION 14 15 Mr. Dickinson explained Administration/Finance has been working with Department Heads to 16 prepare a preliminary 2017 -2021 CIP project listing. Various committees and commissions have 17 contributed to the current preliminary 2017 -2021 CIP project listing. 18 19 Mr. Dickinson asked if the City Council would like to put in a southern trail access to the old 20 Woodland Creek Golf Course Area, now a wetland restoration project. He reviewed the 21 information with the Council. 22 23 Council concurred to review the possibility of placing a trail on City owned property to the 24 southwest of the old golf course. 25 26 Mr. Dickinson reviewed the current 2016 Capital Improvement Plan listing and cash flows with 27 the Council discussing that large building projects still need to be scheduled appropriately. He 28 noted they are looking to have a public hearing on this in October. 29 30 2017 BUDGETDEVELOPMENTDISCUSSION 31 32 Mr. Dickinson explained City Administration/Finance along with the Department Heads are 33 working on the 2017 Annual Operating Budget Development process and are looking for City 34 Council direction as the preparation of the 2017 Annual Operating Budget proceeds. 35 36 Mr. Dickinson reviewed the staff report with the Council. 37 38 Mr. Dickinson indicated there is a request for a new Public Works maintenance worker and a 39 request to consider expansion of the Fire Department duty crew program. He is preparing for 40 some anticipated retirements and staff vacancies. It was discussed to proceed with a status quo 41 Sheriff's contract for 2017. 42 43 Mr. Dickinson indicated that the City was notified by the State that the City will receive no LGA 44 in 2017. Andover City Council Workshop Meeting Minutes —July 26, 2016 Page 4 Mr. Dickinson reviewed various spreadsheets with the Council, he is anticipating a 1% reduction in the tax rate, adequate cash flow revenues and the potential of a onetime fund balance transfer in 2017. JUNE 2016 GENERAL FUND BUDGET PROGRESS REPORT 8 Mr. Dickinson stated the City of Andover 2016 General Fund Budget contains total revenues of 9 $10,390,411 and total expenditures of $11,003,788 (includes $56,000 of 2015 budget carry 10 forwards primarily for elections and facility management and a Council approved $250,000 11 transfer to the Trail Fund); a decrease in fund balance is planned. 12 13 Mr. Dickinson noted monthly reporting of the City Budget progress to the governing body is a 14 recommended financial practice and often viewed positively by rating agencies. 15 16 Mr. Dickinson reviewed the staff report with the City Council, noting a few variances when 17 comparing June 2016 to June 2015. 18 19 JUNE 2016 CITY INVESTMENTS REVIEW 20 21 Mr. Dickinson explained summary reporting of the City Investment portfolio to the governing 22 body is a recommended financial practice and often viewed positively by rating agencies. 23 24 Mr. Dickinson reviewed the staff report with the Council indicating nothing significant to report. 25 26 OTHER TOPICS 27 28 Councilmember Knight wondered if they should consider putting in solar gardens using the 29 landfill and roof tops of City buildings. He indicated he did not know the process and would like 30 to know what the potential is. 31 32 Mayor Trude stated she talked to the PCA representatives at the League of Minnesota Cities 33 annual conference regarding this and found out some good information. She noted the State has 34 grant programs they could apply for to cover the costs and she wanted to support investigating 35 this topic further. 36 37 Councilmember Bukkila noted the State of Minnesota owns the WDE landfill site so the City 38 would not directly benefit from it and there has not been any analysis to show the positive 39 financial side to solar gardens. She understood it would not make sense to place the solar panels 40 on older roofs because the cost would exceed the payback. She thought if they were to replace 41 the roofs or build new facilities it might be worth looking into. 42 43 Mayor Trude indicated she would like this looked at further. Mr. Dickinson indicated he would 44 provide information to the Council at a future workshop, noting a representative from Green Step 1 2 3 4 5 6 7 8 9 10 11 12 13 Andover City Council Workshop Meeting Minutes —July 26, 2016 Page 5 Cities will provide a presentation to the Council at the August workshop meeting. ADJOURNMENT Motion by Bukkila, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 8:25 p.m. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING — AUGUST 16, 2016 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, August 16, 2016, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGIANCE PROCLAMATION Mayor Trude proclaimed the month of October 2016 Domestic Violence Awareness Month. The Mayor and Councilmembers will sign the declaration. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Supplemental information was provided for: • Consent Item #7 to include recommended changes to the Amended Park Advertising Policy and Agreement. • Discussion Item 412 to include the Anoka County Sheriffs Office Monthly Report. Motion by Goodrich, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —August 16, 2016 Page 2 APPROVAL OFMINUTES July 26, 2016, Workshop Meeting: Tabled for review. Mayor Trude proposed edits to page 1, line 44, related to residents paying for a study, and page 4, line 30 to correct "EPA" to state "PCA." Motion by Bukkila, Seconded by Knight, to table consideration of the July 26, 2016 Workshop minutes and request staff to review the tape. Motion carried unanimously. August 1, 2016, Regular Meeting: Correct as amended. Mayor Trude requested a correction on page 1, line 31, adding to his comments, "because they caused his road to deteriorate and then he has to pay." She also requested a correction to page 5, line 14, to state "any homeowner's associations without insurance covering exteriors." Motion by Bukkila, Seconded by Holthus, to approve the minutes as corrected above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Consider Amended Conditional Use Permit Time Extension Request — Bulk Storage of Liquid Fuels at 14327 7 1 Avenue NW — CenterPoint Energy Item 4 Approve Removal of 3 Way Stop Sign/Narcissus Street NW and Orchid Street NW Item 5 Approve Removal of 3 Way Stop Sign/134`h Avenue NW and Poppy Street NW/Narcissus Street NW Item 6 Approve Removal of 3 Way Stop Sign/Narcissus NW and Marigold Street NW Item 7 Approve Amended Park Advertising Policy and Agreement Item 8 Award Bid/12 -23 /Woodland Creek Wetland Bank (See Resolution R068 -16) Item 9 Approve Extension of Liquor License /Beef O'Brady's Item 10 Accept Resignation of David L. Carlberg — Community Development Director Item 11 Amend Fee Ordinance (See Ordinance 465) Motion by Holthus, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFFS OFFICE MONTHLY REPORT Commander Halweg gave the monthly Sherriff s Report. Next month there will be a new representative giving the report due to Commander Halweg being promoted to Chief Deputy. Regular Andover City Council Meeting Minutes — August 16, 2016 Page 3 CONSIDER PRELIMINAR YPLA TAND PUD AMENDMENT CONTINUED — GREY OAKS 4TH ADDITION— RC DEVELOPMENT 4 Mr. Carlberg explained the City Council tabled this item at the August 1, 2016 meeting and directed 5 the developer to revise the plans to include 4 - 6 parking spaces for guests as well as the construction 6 of a sidewalk along the south and west sides of 156th Lane NW/Hummingbird Street NW. Council 7 also requested the developer include in the association documents restrictions regarding the 8 community being for residents of 55 years of age or older and to include architectural controls to 9 insure any future building revisions meet the approved color and materials. The developer was also 10 asked to address insurance provisions controlled by the association for any damage and replacement I 1 of the exterior and roof of the buildings. Horst Graser, representing RC Development, submitted a 12 narrative in response to these items. It is worthy of note that the proposed sidewalk near the shuffle 13 board court along the south side of 156th Lane NW does encroach onto the property controlled by 14 the Grey Oaks Owner's Association to the east as well as the common area property of the Grey 15 Oaks Fourth Addition Association. Easements from both parties will be necessary in favor of the 16 City. In addition, a trail easement will be needed for the trail located to the north of the guest 17 parking lot on 155th Lane NW that is to be constructed outside of the street right -of -way. 18 19 Mr. Carlberg reviewed the preliminary drawings highlighting the additional guest parking spaces and 20 changes in the trail that will be needed and associated easements. In addition, he illustrated the 21 seven and five foot sidewalks that are now planned in response to concerns expressed at the previous 22 Council meeting. The responsibility to maintain the sidewalk belongs to the Association. Mr. 23 Carlberg indicated the developer had been responsive to concerns since the previous Council 24 meeting. He also shared new illustrations of the exterior finishes of the structures. 25 26 Mr. Carlberg pointed out the Association documents will not be approved at this time and are simply 27 for reference at this point in the process. 28 29 City Attorney Baumgartner stated he had reviewed the rough draft of the Association documents 30 specifically the age - related language and insurance provisions. The concept is that the development 31 will be a 55 or older development and that at least one owner must be 55 years of age or older. He 32 commented the difficultly with the current language is that it does not address rental arrangements. 33 The agreement as edited by Mr. Baumgartner does address the owner or occupant must be at least 55 34 year of age or older meaning the owner or tenant with the exception of a surviving spouse. The 35 documents state no more than six homes can be rented. Mr. Baumgartner noted that similar language 36 was also contained in the Grey Oaks development. Room -by -room leasing would not be permitted. 37 A lease must include the entirety of the house unless it is simultaneously resided in by the owner. 38 39 Councilmember Knight asked if grandchildren would be allowed to live in the development. Mr. 40 Baumgartner re- stated that one person must be 55 years of age or older. 41 42 Mr. Baumgartner continued by addressing the insurance provisions. Concerns expressed by the 43 Council at the previous meeting were primarily around insuring the exterior portion of the homes in Regular Andover City Council Meeting Minutes — August 16, 2016 Page 4 1 the event of a catastrophe or hail. He described the Association agreement as a "hybrid" giving 2 homeowners flexibility with insurance. He stated there are two ways that homeowners can be 3 covered, and there are plusses and minuses to both. If homeowners have to contribute to a blanket 4 insurance policy for roof and siding they have no control over deductibles or being able to maintain a 5 relationship with their current insurance company. If homeowners cover their own property they can 6 keep their current relationship with their insurance company /agent, insure the exterior and roofing 7 and contents. He recommended including additional language stating all homeowners at all times 8 must maintain policies covering full replacement costs. He expressed requiring full replacement 9 value and requiring homeowners to have proof of insurance should ensure that there is adequate 10 coverage. Mr. Baumgartner then addressed concerns about the exterior in the case of an insurance 11 claim and whether or not homeowners could `do what they want (make changes to the exterior 12 finishes)." In looking at language that governs the Architectural Control Committee (ACC) he stated 13 plans must go through the ACC before it can be approved and that this is one mechanism to control 14 exterior and aesthetics. He further stated if a property owner fails to comply the homeowner's 15 association can step in and enforce that and if a homeowner was in violation of City Code the City 16 can step in an enforce that. He reminded the Council the final documents will be cleaned up and 17 reviewed before it would come to the Council for final plat approval. 18 19 Mayor Trude inquired regarding a situation where a property was being held by an estate and did not 20 make a needed exterior repair. Mr. Baumgartner replied the association could take care of a repair 21 and make an assessment that was due. Furthermore, the homeowner could take the owner of the 22 property to court and place a lien on the property. He confirmed the developer also provided for due 23 process in the agreement and the association can put a lien the property for non - compliance. He 24 stated he hoped that they would seek voluntary compliance. 25 26 Mr. Carlberg noted that homeowner's association documents will come back for review by the 27 Council at the time of the final plat and noted the modifications on condition #11 of the preliminary 28 plat resolution, indicating approval must occur on the homeowner's association documents prior to 29 approval of the final plat. 30 31 Mayor Trude noted inconsistencies she saw in the documents submitted by the developer including 32 watering responsibilities. 33 34 Councilmember Bukkila complimented the developer on coming back with changes above her 35 expectations and expressed her thanks. 36 37 Councilmember Goodrich stated he appreciated the great concessions made on the parking, side 38 walk, new elevations shown, oversight, etc. He expressed he is comfortable with homeowners 39 having individual insurance with the additions that the City Attorney discussed. 40 41 Mayor Trude expressed different insurance adjusters deal with individuals differently. She noted 42 after a storm her insurance company covered all of her siding being replaced and her neighbor 43 was covered for one side of their home. This is an ongoing concern for her. Regular Andover City Council Meeting Minutes — August 16, 2016 Page 5 1 Councilmember Goodrich noted the replacement clause would cover that issue and expressed his 2 belief that it would be overreach on the part of the Council to go further with their requirements 3 in the association agreement. 4 5 Mayor Trude asked for clarification in the final association documents in regard to who is 6 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 shoveling sidewalks and driveways and watering the yards. Clarification was made that a second draft had several changes and included snow removal and shrub care language. Mr. Carlberg confirmed the association documents in final form come at the time of the final plat. Mayor Trude, referring to the drawing of the exterior, pointed out the concrete sidewalk, driveway and step. Mr. Graser indicated that the driveway would be asphalt and there would not be a step as shown. She asked if there would be a choice of color palette and Mr. Graser replied there would not be a choice and the materials would be low maintenance. Mayor Trude went on to again express her concern about the insurance issue. Mr. Graser responded by asking the Council not to over govern this aspect of the project. He confirmed the association agreement is a hybrid between a traditional townhome and single family home. He explained insurance companies today would write an insurance policy for $5M for 19 homes. The policy would be for the exterior only and the deductible would be $15,000 - $30,000 per building. He noted in a typical development of 5 -6 units a deductible would be $3,000 and this is the biggest issue. Mr. Graser expressed his belief that homeowners should be allowed to choose their own agent and take credit for multiple "lines," and the ACC can take action in the event it becomes necessary. Mr. Graser expressed his belief if there was damage to one of the units there would be peer pressure to make sure that proper repair happens. Mr. Graser recounted Mr. Carlberg telling him that he could not recall an issue of this sort in another part of the City. He noted the residents who buy homes in the development are willingly giving up their rights to the association because they do not want to do the work of shoveling and lawn mowing. Mayor Trude stated over half of the residents in the audience had expressed their concern to her personally that they have a different "product' and want to feel really comfortable with the proposed development. In her conversations with residents they have expressed they are happy with the new parking, sidewalk, and color presentation shared by the developer and the insurance issue is the only thing that is left to address. She asked one person from the adjacent development to speak on behalf of the group. Mr. Graser interjected he had spoken to a representative of State Farm Insurance and without going through underwriting he was told that insurance costs would be approximately 20 -25% more expensive than if done individually. Councilmember Bukkila stated she is ready to make the motion for approval. Councilmember Holthus seconded the motion. Mayor Trude stated point of order and she had indicated she Regular Andover City Council Meeting Minutes — August 16, 2016 Page 6 would allow someone to speak first. 3 Allen Luebke, association president of one of the adjacent developments commented the 4 developers new design is more desirable than the first one and his concern is with the Mayor's 5 and if a homeowner does not take care of their place. Councilmember Bukkila responded by 6 stating there is no self - insurance and the homeowners would have to show proof of insurance to 7 the association. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Mr. Luebke expressed further concern if a homeowner would take cash in for a claim and not fix it. Councilmember Bukkila stated in that case the association would step in and take care of the repair. Mr. Luebke recalled when all of the condominiums were re- roofed there was one contractor and one insurance company to deal with in the repair process. Individual units are required to have their own insurance for their contents. He expressed he would leave the decision in the hands of the City Council to do what is right. He asked if the "bump out" for parking would require tree removal. Mr. Carlberg stated he did not believe so. Mr. Luebke stated he is happy with the extra parking being proposed and noted there are two associations being represented at the meeting with mutual concerns. He also expressed concern about the association documents. Mr. Baumgartner assured Mr. Luebke there would be no inconsistent statements in the final association documents. Mayor Trude stated she felt comfortable with the City Attorney's recommendation. Mr. Luebke stated the proposed sidewalk is a great improvement. He also noted their association has age restrictions under 19 years of age as part of the restrictions and asked if the new development would have the same restrictions. Mr. Baumgartner stated he had looked at it briefly noting no restrictions on grandchildren and that one owner or occupant must be 55 years of age or older. Mr. Luebke asked the Council be aware of that fact and to consider it. He stated the residents moved in for retirement and he did not know if the Council could impose the same restrictions on the new development. He asked that it be researched. Councilmember Bukkila noted the 80% restriction of residents 55 years of age and older was removed from the association documents and that 100% is the goal. Councilmember Bukkila called for the vote. Mayor Trude stated her point of order to allow people to speak was not yet finished. Mr. Baumgartner stated once the final association documents are presented to the Council they will be available to the public along with the final plat. These materials will be available prior to Regular Andover City Council Meeting Minutes — August 16, 2016 Page 7 I the Council meeting when the final plat is considered. 2 3 Dennis Alexander stated he lives in a townhome adjacent to the new development. He expressed 4 concern as to what will happen if individuals have their own insurance policy and do not fix 5 them. He expressed a preference for one company insuring the exterior and that owners be 6 responsible for insuring the interior. 7 8 Motion by Bukkila, Seconded by Holthus, to approve the preliminary plat and PUD amendment for 9 the Grey Oaks 4`h Addition with the amendments updated by Mr. Carlberg (#11), Exhibit E, and age 10 limits as discussed by Mr. Baumgartner. Motion carried unanimously. (See Resolution R070 -16) 11 12 Mayor Trude thanked residents for their citizenship at the meeting. 13 14 SCHEDULE SEPTEMBER COUNCIL WORKSHOP 15 16 Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed 17 in the staff report. 18 19 The Council discussed the draft agenda and available dates for the annual bus tour. After the 20 tour the Council will come back to City Hall and meet in the conference room. 21 22 Motion by Goodrich, Seconded by Holthus, to schedule a Workshop Meeting on September 27, 23 2016, at 5:00 p.m. Motion carried unanimously. 24 25 ADMINISTRATOR'S REPORT 26 27 City Staff updated the Council on the administration and city department activities, legislative 28 updates, updates on development/CIP projects, and meeting reminders /community events. 29 30 (Primary Election) Mr. Dickinson thanked the judges and specifically City Clerk Michelle 31 Hartner for administering those efforts, commenting that it was good preparation for the General 32 Election. 33 34 (Meetings) Mr. Dickinson highlighted his participation in Metro Cities on issues of importance 35 to the City of Andover, metro agencies as it relates to Metropolitan Council governance, and the 36 Youth First Board with a focus on changes to keep the organization financially healthy. 37 38 (New Homes) New homes were budgeted for 50 and are now at 67. 39 40 (Mr. Carlberg) Mr. Dickinson stated it was Mr. Carlberg's last presentation to the Council. 41 42 Mr. Berkowitz expressed his pleasure in working with Mr. Carlberg and called him a "get it done 43 kind of guy." 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Regular Andover City Council Meeting Minutes — August 16, 2016 Page 8 Mr. Carlberg reminisced about the construction projects that are beginning and have been accomplished. He commented not many staff members get to come back a second time to work for a City, he appreciated the opportunity and wished staff and Councilmembers well. Councilmembers Knight and Bukkila also expressed their thanks and Mayor Trude expressed appreciation for the progress that has been made, help with economic development, recruiting jobs, improving the tax base, growth of single family homes, and improved customer service. Councilmember Holthus thanked Mr. Carlberg for all the work with the Planning & Zoning Commission. Councilmember Goodrich stated he is one of the "sharpest tools" he's ever worked with. Councilmember Bukkila expressed her appreciation for Mr. Carlberg's past efforts for the City. Mr. Dickinson stated he was grateful for the opportunity to bring Mr. Carlberg back a second time highlighting a great work ethic. He characterized Mr. Carlberg as a great colleague and friend and wished him the best. ADJOURNMENT Motion by Bukkila Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Marlene White, Recording Secretary I Regular Andover City Council Meeting Minutes —August 16, 2016 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — AUGUST 16, 2016 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... I PROCLAMATION Domestic Violence Awareness Month October 2016 ..... ............................... I RESIDENTFORUM ....................................................................................... ............................... I AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Consider Amended Conditional Use Permit Time Extension Request— Bulk Storage of Liquid Fuels at 14327 7`h Avenue NW — CenterPoint Energy ........ ............................... 2 Item 4 Approve Removal of 3 Way Stop Sign/Narcissus Street NW and Orchid Street NW. 2 Item 5 Approve Removal of 3 Way Stop Sign/I34 h Avenue NW and Poppy Street NW/Narcissus Street NW .................................................................... ............................... 2 Item 6 Approve Removal of 3 Way Stop Sign/Narcissus NW and Marigold Street NW ....... 2 Item 7 Approve Amended Park Advertising Policy and Agreement ........ ............................... 2 Item 8 Award Bid/12 -23 /Woodland Creek Wetland Bank (R068 -16) ..... ............................... 2 Item 9 Approve Extension of Liquor License/Beef O'Brady's ................ ............................... 2 Item 10 Accept Resignation of David L. Carlberg — Community Development Director.......... 2 Item 11 Amend Fee Ordinance (Ord. 465) .................................................. ............................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 2 CONSIDER PRELIMINARY PLAT AND PUD AMENDMENT CONTINUED — GREY OAKS 4TH ADDITION — RC DEVELOPMENT ( R070- 16) .................................. ............................... 3 SCHEDULE SEPTEMBER COUNCIL WORKSHOP ................................... ............................... 7 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 (Primary Election) ........................................................................................ ............................... 7 (Meetings) .................................................................................................... ............................... 7 (New Homes) ............................................................................................... ............................... 7 (Mr. Carlberg) .............................................................................................. ............................... 7 ADJOURNMENT............................................................................................ ............................... 8 C I I 1 O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administra FROM: Lee Brezinka, Finance Managei SUBJECT: Payment of Claims DATE: September 6, 2016 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. 0 Claims totaling $257,301.27 on disbursement edit lists 91 - 4 from 08/15/16 to 08/29/16 have been issued and released. Claims totaling $813,108.37 on disbursement edit list #5 dated 09/06/16 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $1,070,409.64. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, �.c`t" ✓ G�G�3� Lee Brezinka Attachments: Check Proof Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 08116/2016 - I1:28AM Batch: 00412.08.2016 Invoice No Description Amount Payment Date Acct Number ANL6604 Reference Vendor: AncomTec Ancom Technical Center Check Sequence: I ACH Enabled: False 61655 Labor to Repair Unit #206 158.75 08/1512016 6100 -48800 -63135 61655 Patty to Repair Unit #206 40.78 08/1512016 610048800 -61115 Check Total: 199.53 Vendor: AnkCity City of Anoka Check Sequence: 2 ACH Enabled: False 201608024222 Traffic Signal - Bunker & 7th Ave 23.12 08/15/2016 0101 -43400 -62005 Check Total: 23.12 Vendor: Anoka4H Anoka County 4 H Check Sequence: 3 ACH Enabled: False 4H 047 Fun Fast Compost Volunteers 945.00 08/15/2016 0101 -46000 -63010 Check Total: 945.00 Vendor: AspenEqu Aspen Equipment Company Check Sequence: 4 ACH Enabled: False 10165436 Parts to Repair Unit #139 1,503.31 08/15/2016 6100 -48800 -61115 10165436 Labor to Repair Unit #139 1,979.25 08/15/2016 610048800 -63135 Check Total: 3,482.56 Vendor: BarrEngi Bart Engineering Company Check Sequence: 5 ACH Enabled: False 23021026.01 -5 Wellhead Prot Plan Phase II 1,320.00 08/15/2016 5100 -48100 -63005 23021026.02 -1 MDH Grant 2,442.71 08/15/2016 510048100 -63005 Check Total: 3,762.71 Vendor: BlainBro Blaine Brothers Inc. Check Sequence: 6 ACH Enabled: False 0104153054 Parts for Unit #84 474.07 08/1512016 610048800 -61115 Check Total: 474.07 Vendor: Centerpt CenterPoint Energy Check Sequence: 7 ACH Enabled: False AP- Computer Check Proof List by Vendor (08/16/2016 - 11:28 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 5825952 Equipment Building 22.19 08/15/2016 0101A1950 -62015 5825952 5840270 Water Treatment Plant 585.83 08/15/2016 5100 -48100 -62015 5840270 5840341 Prairie Knoll Park 15.85 08/15/2016 0101 -41990 -62015 5840341 5841153 Fire Station #1 53.24 08/15/1016 0101 -41920 -62015 5841153 5841451 Fire Station #2 51.28 08/15/2016 0101 -41920 -62015 5841451 5852601 Fire Station #3 56.63 08/15/2016 0101 -41920 -62015 5852601 5864630 Pumphouse #4 15.85 08/15/2016 5100 -48100 -62015 5864630 5883191 Sunshine Park 15.85 08/152016 0101 -41970 -62015 5883191 5893307 well #1 15.85 08/152016 5100- 48100 -62015 5893307 5907226 Pumphouse #6 15.85 08/152016 5100-48100 -62015 5907226 5927939 Pumphouse #7 15.85 08/152016 5100- 48100 -62015 5927939 5945463 Well #3 15.85 08/152016 510048100 -62015 5945463 5950580 City Hall/Senior Center 48.35 08/15/2016 0101 -41910 -62015 5950580 6122874 Lift Station #4 17.31 08/152016 5200 -48200 -62015 6122874 7575198 ASN Ballfields 15.85 08/152016 010141980 -62015 7575198 7725077 Lift Station #1 16.81 08/15/2016 520048200 -62015 7725077 8743371 Warming House 15.85 08/152016 0101 -45000 -62015 8743371 AP- Computer Check Proof List by Vendor (08/162016 - 11:28 AM) Page 2 Check Total: 994.29 Vendor: StPaulCi City of St. Paul Check Sequence: 8 ACH Enabled: False Asphalt Mix 2,610.50 08/15/2016 0101 -43100 -61125 Check Total: 2,610.50 Vendor: Clareys Clarey's Safely Equipment Check Sequence: 9 ACH Enabled: False 167408 Glass - Master Tool & Bracket 383.59 08/15/2016 0101 -42200 -61020 Check Total: 383.59 Vendor: ClassC Class C Components Inc. Check Sequence: 10 ACH Enabled: False 203706 Toilet Paper /Paper Towel/Soap/Windex 598.85 08/152016 2130 -44000 -61020 RMA199141 Return Can Liners - 208.83 08/152016 2130-44000 -61020 Check Total: 390.02 Vendor: Comcast4 Cement Check Sequence: 11 ACH Enabled: False 900524839/44747415 Water Treatment Plant - PRI TI 16.23 08/152016 5100 -48100 -62030 900524839/44747415 Community Center - PRI TI Loop 18.54 08/152016 2130-44000 -62030 900524839/44747415 Fire Station #1 - PRI TI Loop 25.31 08/152016 0101 -41920 -62030 900524839 /44747415 Public Works - PRI T1 Loop (18 41.72 08/152016 010141930 -62030 900524839/44747415 City Hall - PRI TI Loop (57 %) 132.12 08/15/2016 0101 -41910 -62030 AP- Computer Check Proof List by Vendor (08/162016 - 11:28 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: Vendor: MNDOT Commissioner of Transportation P00006047 167th Ave NW Construction P00006047 414049300 -63010 173rd Lane Reconstruction 272.23 Check Total: Vendor: CorvalCo Corval Constructors, Inc 825802 ACH Enabled: False Replace Sensor & Ignitor on Water Heater 825803 213044000 -63105 Repairs on Munters Unit 825962 081152016 Repair A/C in Pump Room 816.62 Check Total: Vendor: Dalco Dalco 3054450 Toilet Tissue/Sponge/Air Freshener Check Total: Vendor: DoverKen Dover Kennels 507 Boarding for Cats Check Total: Vendor: ECM ECM Publishers, Inc. 383449 392.00 Jul - Aug 2016 Andover Today Newsletter 010142500 -63010 Check Total: Vendor: EganSery Egan Service JC10141181 July 2016 Maim Andover /Crosstown Check Sequence: 16 ACH Enabled: False Check Total: Vendor: Ehlers Ehlers & Associates, Inc. 71071 Continuing Disclosure Reporting Check Total: Vendor: EmerAuto Emergency Automotive 25032 010143400 -62300 Parts to Repair Unit #4828 25032 Labor to Repair Unit #4828 Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (08/162016 - 11:28 AK Page 3 Check Sequence: 12 ACH Enabled: False 72.85 08/15/2016 4140- 49300 -63010 199.38 08/15/2016 414049300 -63010 272.23 Check Sequence: 13 ACH Enabled: False 1,653.27 08/152016 213044000 -63105 2,791.22 081152016 2130 -44000 -63105 816.62 08/152016 510048100 -63105 5,261.11 Check Sequence: 14 ACH Enabled: False 347.86 08/152016 213044000 -61020 347.86 Check Sequence: 15 ACH Enabled: False 392.00 081152016 010142500 -63010 392.00 Check Sequence: 16 ACH Enabled: False 1,826.00 081152016 010141210 -63030 1,826.00 Check Sequence: 17 ACH Enabled: False 750.75 08/152016 010143400 -62300 750.75 Check Sequence: 18 ACH Enabled: False 3,700.00 08/152016 450149300 -63005 3,700.00 Check Sequence: 19 ACH Enabled: False 301.10 08/152016 610048800 -61115 340.00 08/152016 610048800 -63135 AP- Computer Check Proof List by Vendor (08/162016 - 11:28 AK Page 3 Invoice No Description Amount Payment Date Acet Number Reference 641.10 Check Total: Vendor: FacMotor Factory Motor Parts Company 1- 5048335 Anti -Seize Brash Top Check Total: Vendor: G &K G &K Services Inc 1182834002 Uniform Cleaning 1182834002 Uniform Cleaning 1182834002 Uniform Cleaning 1182834002 Uniform Cleaning 1182834002 Uniform Cleaning 1182834002 Uniform Cleaning Check Sequence: 21 Check Total: Vendor: GopherSt Gopher State One -Call Inc 6070153 Billable Locates 6070153 Billable Locates 57.29 Check Total: Vendor. GovConn GovConnection, Inc. 53985035 Smart Label Printer 08/152016 Chcck'folal: Vendor: HagforsT Ted Hagfo s Inc. 200.56 2016 Inspections for Andover Fun Fest 201613 2016 Electrical Inspections Check Total: Vendor. Hawkins2 Hawkins Inc 3923671 Chemicals for Water Treatment Plant 3927949 Chemicals for Water Treatment Plant 5100 -48100 -61005 Check Total: Vendor: HeartSou Heart & Soul, LLC 5838 Annual Administrative Fee 641.10 Check Sequence: 20 ACH Enabled: False 38.94 08/15/2016 6100-48800 -61020 38.94 Check Sequence: 21 ACH Enabled: False 28.62 08/152016 6100 -48800 -61020 57.29 081152016 5200 -48200 -61005 28.66 08/152016 0101 -43300 -61020 200.56 08/15/2016 0101 -43100 -61020 85.95 08/15/2016 0101 -45000 -61020 28.66 08/152016 5100 -48100 -61005 429.74 Check Sequence: 22 ACH Enabled: False 218.03 08/152016 510048100 -63040 218.02 08/152016 5200 -48200 -63040 436.05 Check Sequence: 23 ACH Enabled: False 85.17 08/152016 0101 - 41420 -61225 85.17 Check Sequence: 24 ACH Enabled: False 300.00 08/1512016 010149100 -63905 1,945.50 08/15/2016 0101 - 42300 -63005 2,245.50 Check Sequence: 25 ACH Enabled: False 5,522.40 08/15/2016 510048100 -61040 4,736.85 081152016 510048100 -61040 10,259.25 Check Sequence: 26 ACH Enabled: False 25.00 08/15/2016 010141230 -61320 AP- Computer Check Proof List by Vendor (08/16/2016 - 11:28 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (081162016 - 11:28 AM) Page 5 Check Total: 25.00 Vendor: JohnCom Johnson Controls, Inc Check Sequence: 27 ACH Enabled: False 1- 36497836789 Labor for RTUs 402.00 08115/2016 2130 -44000 -63105 1- 36497836789 Labor for RTUs 402.00 08/15 /2016 2130 -44400 -63105 Check Total: 804.00 Vendor: Kriss Kriss Premium Products Inc Check Sequence: 28 ACH Enabled: False 146463 CWT -540 Cooling Tower Treatment 799.43 09115/2016 2130 -44300 -61020 Check Total: 799.43 Vendor: LepageSo Lepage & Sons Check Sequence: 29 ACH Enabled: False 0000255413 Parks Trash Removal 523.75 08/1512016 010145000 -62020 Check Total: 523.75 Vendor: MakinenD Dana Makinen Check Sequence: 30 ACH Enabled: False 2016 Medical Flex Account 833.61 08/15 /2016 0101-00000-21211 Check Total: 833.61 Vendor: Menards Menards Check Sequence: 31 ACH Enabled: False 223826 Wall Thermostat 15.78 08/152016 5100 -48100 -61120 24120 Crosstown Blvd Trail Improvement 118.18 08/15/2016 417049300 -61020 Check Total: 133.96 Vendor: MetSales Metro Sales Incorporated Check Sequence: 32 ACH Enabled: False INV587059 8116 Ricoh Wide Format Lease 100.00 08/15 /2016 010141600 -62200 INV587059 8/16 Ricoh Wide Format Lease 293.00 08115 /2016 2210 -41600 -62200 BJV587059 8/16 Ricoh Wide Format Lease 100.00 08/15 /2016 010142300 -62200 INV587059 8/16 Ricoh Wide Format Lease 100.00 08/15 /2016 0101- 41500 -62200 Check Total: 593.00 Vendor: MYERS Myers Tire Supply Company Check Sequence: 33 ACH Enabled: False 61509422 Tools 1,034.00 08/15/2016 6100 - 48800 -61205 Check Total: 1,034.00 Vendor: NoSanSup Northern Sanitary Supply Check Sequence: 34 ACH Enabled: False 181875 Styrofoam Cups 59.87 08/152016 0101- 41930 -61025 AP- Computer Check Proof List by Vendor (081162016 - 11:28 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 59.87 Check Total: Vendor: NorthMec Northland Mechanical 66188 -61212 Repair PVl Water Heater Check Total: Vendor: Of£Depot Office Depot 853409072001 CH Office Depot Supplies 853409072001 CH Office Depot Supplies 853409072001 CH Office Depot Supplies 853409072001 CH Office Depot Supplies 853409072001 CH Office Depot Supplies 853409072001 CH Office Depot Supplies 853409072001 CH Office Depot Supplies False Check Total: Vendor: OtisElev Otis Elevator Company CL29568002 Install Optiguard 2.28 Check Total: Vendor: Plunkett Plunkett's Pest Control, Inc. 5488079 Pest Control 5488079 Pest Control Check Total: Vendor: PremWate Premium Waters, Inc. 600003 -07 -16 Water Cooler Rental Q P W 618221 -07 -I6 Water Cooler Rental ® CH 08/152016 Check Total: Vendor: R&R R &R Specialties of Wisconsin 0060127 -IN Misc. Supplies 0060127 -IN Misc. Supplies Check Total: Vendor: RDOEquip RDO Equipment W20042 Parts to Repair Unit #509 W20042 Labor to Repair Unit #509 59.87 Check Sequence: 35 ACH Enabled: False 254.25 08/15/2016 2130 -44000 -63105 254.25 Check Sequence: 36 ACH Enabled: False 3.04 08/15/2016 0101 -41500.61005 2.28 08/152016 0101 -41600 -61005 3.79 081152016 0101 -42300 -61005 1.52 09/152016 010141230 -61005 0.76 08/152016 0101 - 41300 -61005 1.52 08/152016 010141400 -61005 2.28 08/152016 010141200 -61005 15.19 Check Sequence: 37 ACH Enabled: False 1,925.00 08/1512016 2130- 44000 -63105 1,925.00 Check Sequence: 38 ACH Enabled: False -5.00 08/152016 2130 - 00000 -20301 74.74 08/152016 2130 -44000 -63010 69.74 Check Sequence: 39 ACH Enabled: False 45.00 08/152016 0101 - 41930 -62200 45.00 08/152016 0101 -41910 -62200 90.00 Check Sequence: 40 ACH Enabled: False -17.00 081152016 2130 - 00000 -20301 264.95 08/152016 2130 -44300 -61020 247.95 Check Sequence: 41 ACH Enabled: False 133.00 08/152016 610048800 -61115 215.25 08/152016 6100 -48800 -63135 AP- Computer Check Proof List by Vendor (08/162016 - 11:28 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference W20081 Labor to Repair Unit #509 92.25 08115!2016 6100A8800 -63135 W20081 Parts to Repair Unit #509 152.03 08/15/2016 6100-48800 -61115 Check Total: 592.53 Vendor: StCmixR St. Croix Recreation Funplaygmunds Check Sequence: 42 ACH Enabled: False 18971 Andover Lions Pk Excre Station 775.00 08/15/2016 4150 -49300 -61020 18971 Maple View Park Improvements 775.00 08/15/2016 4150- 49300 -61020 Check Total: 1,550.00 Vendor: TheWatso The Watson Co., Inc. Check Sequence: 43 ACH Enabled: False 867562 Resale Items for Sunshine Concessions 1,124.53 08/15/2016 0101 -41975 -61245 Check Total: 1,124.53 Vendor: TCFab Twin City Fab Inc. Check Sequence: 44 ACH Enabled: False 27464 Hockey Hangers Qa Community Center 265.00 08/15/2016 2130 -44300 -61120 Check Total: 265.00 Vendor: TCPropMt Twin City Property Maint., Inc Check Sequence: 45 ACI I Enabled: False 3982 Lawn Service @ 16220 Tulip St. NW 175.00 08/15/2016 0101 43100 -63010 Check Total 175.00 Vendor: USBankEq US Bank Equipment Finance Check Sequence: 46 ACH Enabled: False 310837588 Ricoh Copier Lease 148.30 08/15/2016 2130-04000 -62200 310837588 Ricoh Copier Lease 258.39 08115/2016 0101 -41420 -62200 310837588 Ricoh Copier Lease 162.39 08/15/2016 0101A2300 -62200 310837588 Ricoh Copier Lease 153.28 08/15/2016 0101 -42200 -62200 Check Total: 722.36 Vendor: Verizon Verizon Wireless Check Sequence: 47 ACH Enabled: False 9769646677 Monthly Charge - Storm Sewer Pump 25.02 08/1512016 5300 -48300 -62030 Check Total: 25.02 Vendor: WSB WSB & Associates, Inc. Check Sequence: 48 ACH Enabled: False 2 Country Oaks North 2nd Addition 136.00 08/152016 7200 -00000 -24203 5 Timber Trails Park Reconstruction 511.50 08/152016 4150 -49300 -63005 Check Total: 647.50 AP- Computer Check Proof List by Vendor (08/162016 - 11:28 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Ziegler Ziegler, Inc. Check Sequence: 49 E9643939 August 2016 Maintenance Contract 553.72 08/1512016 510048100 -62300 E8961332 08/16 Maint. Contract for LS Nl & N4 742.95 08/152016 5200 -48200 -62300 E8889432 August 2016 Maintenance Contact 62.03 08/152016 5100 -48100 -62300 Check Total: 1,358.70 Total for Check Run: 54,054.40 Total of Number of Checks: 49 ACH Enabled: False AP- Computer Check Proof List by Vendor (09/16/2016 - 11:28 AM) Page 8 Accounts Payable Computer Check Proof List by Vendor User: BmndaF Printed: 08/18/2016- 8:12AM Batch: 00415.08.2016 Invoice No Description Amount Payment Date Acct Number 9 C I T Y O F �1DOVER Reference Vendor: Allinal Allina Health System Check Sequence: I ACH Enabled: False HID021001 Medical Drectorship - July 2016 559.04 08/17/2016 0101 -42200 -63010 Check Total: 559.04 Vendor: AspenMil Aspen Mills Check Sequence: 2 ACH Enabled: False 184704 Uniform for C. Dvorak 22.00 08/17/2016 0101 -02200 -61305 Check Total: 22.00 Vendor: AssuSecu Assured Security Inc. Check Sequence: 3 ACH Enabled: False 74998 Adjust Hinges on Bldg Entry Door 198.00 08/1712016 5100-48100 -63105 Check Total: 198.00 Vendor: AutoNatn AutoNation Ford White Bear Lake Check Sequence: 4 ACH Enabled: False 368794 labor to Repair Unit 969 210.00 08/172016 6100 -48800 -63135 368794 Parts to Repair Unit 969 147.90 08/172016 6100 -48800 -61115 Check Total: 357.90 Vendor: BrockWhi Brock White Company, LLC Check Sequence: 5 ACH Enabled: False 12693266 -00 Sonombe 17" X 12" 59.98 08/172016 0101 41920 -61120 12696970-00 Metter 9.93 08/17/2016 0101-41910 -61120 Check Total: 69.91 Vendor: BryanRoc Bryan Rock Products, Inc. Check Sequence: 6 ACH Enabled: False 16318 Timber Trails Park Reconstruction 4,853.23 08/172016 0101 -45000 -65300 16318 Timber Tmils Park Reconstruction 4,853.23 08/17/2016 4150 -49300 -61130 Check Total: 9,706.46 Vendor: CoonRapi City of Coon Rapids Check Sequence: 7 ACH Enabled: False AP- Computer Check Proof List by Vendor (08/182016 - 8:12 AK Page 1 Invoice No Description Amount Payment Date Acct Number Reference 11638 Traffic Signal- Hanson/133rd 34.35 08/17/2016 0101 -43400 -62005 11638 Tic Signal- Crosstown/133rd 25.27 08/17/2016 0101 -43400 -62005 11639 2016 2nd Qtr Water Services 87.18 08/1712016 5100118100 -55110 11639 2016 2nd Qtr Sewer Services 7,584.35 08/17/2016 5200- 48200 -55210 Check Total: 7,731.15 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 8 ACH Enabled: False 825736 Repair Ice Maker 842.80 08/1712016 OI01 -41920 -63105 Check Total: 942.80 Vendor: Cotten Cotten', Inc Check Sequence: 9 ACH Enabled: False 210016 Parts for Unit #97 -578 80.95 08/17/2016 6100-49800 -61115 210749 Fittings 46.70 08/17/2016 6100 -48800 -61115 213361 Lamp & Plugs 7.15 08/172016 6100 -48800 -61020 213454 Glow Plugs 75.92 08/17/2016 6100 -48800 -61115 213701 Emblem 13.38 08/17/2016 610048800 -61115 213719 Clamps 28.61 081172016 6100118800 -61115 213911 Returned Glow Plugs -75.92 08/172016 610048800 -61115 215360 Misc. Supplies 134.70 081172016 6100 -48800 -61020 Check Total: 311.49 Vendor: CTMSves CTM Services Inc Check Sequence: 10 ACH Enabled: False 3587 Edger Blade 260.85 08/172016 2130 -44300 -61020 Check Total: 260.85 Vendor: DehnOil Dehn Oil Company Check Sequence: 11 ACH Enabled: False 50658 Unleaded Fuel 1,208.97 08/172016 6100- 48800 -61045 50659 Diesel Fuel 2,298.00 08/17/2016 6100 - 48800 -61050 Check Total: 3,506.97 Vendor: DoverKen Dover Kennels Check Sequence: 12 ACH Enabled: False 593 Misc. Charges for Cat 129.85 08/172016 0101 -42500 -63010 Check Total: 129.85 Vendor: ECM ECM Publishers, Inc. Check Sequence: 13 ACH Enabled: False 388006 2015 TIF Disclosures 177.38 08/172016 4501119300 -63025 389346 Monthly Recycling Program & SEO 260.00 08/1712016 0101 - 46000 -63025 392136 August 23 PH- Preserve Oak Vie 48.38 08/172016 0101111500 -63025 AP- Computer Check Proof List by Vendor (08/18/2016 - 8:12 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (08/18/2016 - 8:12 AM) Page 3 Check Total: 485.76 Vendor: Ehlers Ehlers & Associates, Inc. Check Sequence: 14 ACH Enabled: False 71138 TIF Reporting 483.75 08/17/2016 4501 -49300 -63005 Check Total: 483.75 Vendor: Fastenal Fastenal Company Check Sequence: 15 ACH Enabled: False MNHAM49715 Misc. Supplies 254.89 08/172016 010145000 -61020 Check Total: 254.89 Vendor: Ferguson Ferguson Waterworks #2516 Check Sequence: 16 ACH Enabled: False 0208880 Timber Trails Park Reconstruction 50.53 081172016 4150 -49300 -61020 Check Total: 50.53 Vendor: Fm:SeEd Fire Safety Education Check Sequence: 17 ACH Enabled: False 251078 Jr. Fire Fighter Tattoo 160.00 08/172016 0101 -42200 -61060 Check Total: 160.00 Vendor: FirstAmT First American Title Co. Check Sequence: 18 ACH Enabled: False 00026126 Overpayment 1,147.29 08/17/2016 0101- 00000 -10301 Check Total: 1,147.29 Vendor: FOREMO Foremost Promotions Check Sequence: 19 ACH Enabled: False 354485 Color -Brite Chalk 396.05 08/17/2016 010142200 -61060 Check Total: 396.05 Vendor: Frattalo Franallone's Hardware Ste Check Sequence: 20 ACH Enabled: False 26893 Duct Tape 3.99 08/172016 0101 -42200 -61005 27033 Primer PVC Purple & Cement CPVC 15.48 08/172016 510048100 -61005 27166 Picture Hangers 8.58 08/172016 010141910 -61020 27201 Tools 19.96 08/17/2016 010141600 -61205 Check Total: 48.01 Vendor: G &K G &K Services Inc Check Sequence: 21 ACH Enabled: False 1182845304 Uniform Cleaning 23.28 08/172016 010143300 -61020 1182845304 Uniform Cleaning 69.80 08/17/2016 010145000 -61020 1182845304 Uniform Cleaning 23.27 08/172016 510048100 -61005 AP- Computer Check Proof List by Vendor (08/18/2016 - 8:12 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 1182845304 Uniform Cleaning 46.53 08/17/2016 5200- 48200 -61005 1182845304 Uniform Cleaning 23.24 08/17/2016 6100 -48800 -61020 1182845304 Uniform Cleaning 162.88 08/17/2016 0101 -43100 -61020 1182845305 Floor Mat Rental 61.25 08/17/2016 0101 41930 -62200 1182845306 Floor Mat Rental 39.90 08/17/2016 0101 -41910 -62200 1182845307 Floor Mat Rental 121.78 08/1712016 5100 - 48100 -62200 Check Total: 571.93 Vendor: Gametime Gametime Check Sequence: 22 ACH Enabled: False PJI- 0042302 Adaptive Swing Safety Belt 130.10 08/17/2016 0101 - 45000 -61105 Check Total: 130.10 Vendor: Grainger Grainger Check Sequence: 23 ACH Enabled: False 9180883507 Drill Press Vise 330.75 08/17/2016 0101 -41930 -61205 Check Total: 330.75 Vendor: HlthPDen Health Partners Check Sequence: 24 ACH Enabled: False 67611809 September 2016 Premium 4,152.58 08/17/2016 0101 - 00000 -21208 67611809 September 2016 Premium 43,925.94 08/17/2016 0101 - 00000 -21206 67611809 September 2016 Premium 744.02 08/1712016 7100- 00000 -21218 Check Total: 48,822.54 Vendor: HotsyEqu HotsyMinnesota.com Check Sequence: 25 ACH Enabled: False 52763 Parts to Repair Unit #348 344.95 08/17/2016 6100 -48800 -61115 52763 Labor to Repair Unit #348 44.50 08/172016 6100 -48800 -63135 52877 Misc. Equipment 7,965.65 08/172016 4180 -49300 -65600 Check Total: 8,355.10 Vendor: Lawson Lawson Products, Inc. Check Sequence: 26 ACH Enabled: False 9304265290 Misc. Supplies 29.52 08/17/2016 610048800 -61115 9304265290 Misc. Supplies 480.91 08/17/2016 6100- 48800 -61020 Check Total: 510.43 Vendor: Menards Menards Check Sequence: 27 ACH Enabled: False 23252 Concrete Mix 5.70 08/17/2016 010141920 -61120 23340 Misc. Supplies 25.96 08117/2016 0101 -41920 -61120 23919 Cedar 163.81 08/172016 0101 -41920 -61120 24117 Hornet & Wasp Spray 19.50 08/17/2016 0101 -45000 -61020 AP- Computer Check Proof List by Vendor (08/ 18/2016 - 8:12 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 24323 Grounding Adapter 7.35 08/172016 0101 -43100 -61020 24381 Masonry Bits 18.02 08/17/2016 010141930 -61120 24478 Tools 16.37 081172016 610048800 -61205 AP- Computer Check Proof List by Vendor (08/182016 - 8:12 W Page 5 Check Total: 256.71 Vendor: MNEquipu Minnesota Equipment Check Sequence: 28 ACH Enabled: False PS 1287 Parts for Unit #93 26.29 08/172016 610048800 -61115 Check Total: 26.29 Vendor: MTIDist MTI Distributing Inc Check Sequence: 29 ACH Enabled: False 1081970 -00 Timber Trails Park Reconstruction 259.50 08/172016 4150-19300 -61020 1082313 -00 Air Filters 184.46 08/17/2016 6100 -48800 -61115 Check Total: 443.96 Vendor: NLSCProd NLSC Products, Inc. Check Sequence: 30 ACH Enabled: False 97258 Bulbs 208.75 08/17/2016 0101 - 41930 -61020 Check Total: 208.75 Vendor: OlIDepol Office Depot Check Sequence: 31 ACII Enabled: False 854810883001 CH Office Depot Supplies 0.34 08/172016 0101 -41300 -61005 854810883001 CH Office Depot Supplies 0.69 081172016 010141400 -61005 854810883001 CH Office Depot Supplies 0.69 08/172016 010141230 -61005 854810883001 CH Once Depot Supplies 1.72 08/172016 010142300 -61005 854810883001 CH Once Depot Supplies 1.03 08/172016 0101 - 41200 -61005 854810883001 CH Office Depot Supplies 1.38 08/172016 010141500 -61005 854810883001 CH Office Depot Supplies 1.04 08/172016 0101 -41600 -61005 854811147001 CH Office Depot Supplies 0.81 08/17/2016 0101 -41300 -61005 854811147001 CH Office Depot Supplies 1.61 08/172016 0101 -41230 -61005 854811147001 CH Office Depot Supplies 4.04 08/172016 0101 -42300 -61005 854811147001 CH Office Depot Supplies 1.62 08/172016 010141400 -61005 85481 1147001 CH Office Depot Supplies 2.43 08/172016 010141200 -61005 854811147001 CH Office Depot Supplies 3.23 081172016 010141500 -61005 854811147001 CH Office Depot Supplies 2.43 08/172016 010141600 -61005 Check Total: 23.06 Vendor: OxySvcCo Oxygen Service Company Check Sequence: 32 ACH Enabled: False 03349827 Misc. Supplies 19.22 081172016 010141930 -61020 07996613 Misc. Supplies 344.00 08/172016 010141930 -61020 AP- Computer Check Proof List by Vendor (08/182016 - 8:12 W Page 5 Invoice No Description Amount Payment Date Acct Number Reference I M 1,000.00 1,000.00 94,00 94.00 16.95 16.95 IOC YI 236.50 236.50 a onn nn 4,625.04 62.90 4,687.94 Check Sequence: 33 08117/2016 2130 -44300 -61020 Check Sequence: 34 08/17/2016 6100 -48800 -61220 Check Sequence: 35 08/17/2016 0101. 45000 -61020 Check Sequence: 36 08/17/2016 0101-41200 -61320 Check Sequence: 37 08/17/2016 610048800 -61115 Check Sequence: 38 08/17/2016 010141100 -63005 Check Sequence: 39 08/1712016 415049300 -62200 Check Sequence: 40 08/17/2016 213044000 -62015 08117/2016 010141930 -62015 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (08/18/2016 - 8:12 AK Page 6 Check Total: Vendor. PrintSer Printers Service, Inc. 278246 Ice Knife Sharpening Check Total: Vendor: 75LrleyR Ron Tarley Associates, Inc. 47206 Software for Fuel Interface Check Total: Vendor: SitcOneL SiteOne Landscape Supply 77001822 Roundup Check Total: Vendor: StarTri2 Star Tribune 10962115 September 2016 IPad Subscription Check Total: Vendor: TGlndust TG Industries Inc 075530 Parts for Unit #139 Check Total: Vendor: 'l'imesave Timesaver M22297 City Council Meeting Check Total: Vendor: Trencher Trenchers Plus, Inc. LT01333 Timber Trails Park Reconstruction Check Total: Vendor: USEnergy U.S. Energy Services, Inc. 246376/5852862 Community Center 246376/5950574 Public Works Check Total: I M 1,000.00 1,000.00 94,00 94.00 16.95 16.95 IOC YI 236.50 236.50 a onn nn 4,625.04 62.90 4,687.94 Check Sequence: 33 08117/2016 2130 -44300 -61020 Check Sequence: 34 08/17/2016 6100 -48800 -61220 Check Sequence: 35 08/17/2016 0101. 45000 -61020 Check Sequence: 36 08/17/2016 0101-41200 -61320 Check Sequence: 37 08/17/2016 610048800 -61115 Check Sequence: 38 08/17/2016 010141100 -63005 Check Sequence: 39 08/1712016 415049300 -62200 Check Sequence: 40 08/17/2016 213044000 -62015 08117/2016 010141930 -62015 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (08/18/2016 - 8:12 AK Page 6 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 96,896.05 Total of Number of Checks: 40 AP- Computer Check Proof List by Vendor (08/18/2016 - 8:12 Alva Page 7 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 08!19/2016 - 11:31AM Batch: 00418.08.2016 Invoice No Description Amount Payment Date Acct Number C I T Y O F NDOVER Reference Vendor: AmbmseW William Ambrose Check Sequence: 1 ACH Enabled: False Election Judge Pay 159.13 08/19/2016 0101A1310 -60130 Check Total: 159.13 Vendor: BamesKa Kandice Barnes Check Sequence: 2 ACH Enabled: False Election Judge Pay 90.25 08/19/2016 010141310 -60130 Check Total: 90.25 Vendor: BerryJud Judy Berry Check Sequence: 3 ACH Enabled: False Election Judge Pay 80.75 08/19/2016 010141310 -60130 Check Total: 80.75 Vendor: BobbEdwa Edward Bobb Check Sequence: 4 ACH Enabled: False Election Judge Pay 156.75 081192016 010141310 -60130 Check Total: 156.75 Vendor: BobbMarg Margaret Bobb Check Sequence: 5 ACH Enabled: False Election Judge Pay 159.13 08/192016 0101 - 41310 -60130 Check Total: 159.13 Vendor: BoninWil William Bonin Check Sequence: 6 ACH Enabled: False Election Judge Pay 137.75 08/192016 0101- 41310 -60130 Check Total: 137.75 Vendor: BoosElea Elaine Boos Check Sequence: 7 ACH Enabled: False Election Judge Pay 76.00 08/19/2016 010141310 -60130 Check Total: 76.00 AP- Computer Check Proof List by Vendor (08/192016 - 11:31 AK Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: BourqueA Angel Bourque Check Sequence: 8 ACE Enabled: False Election Judge Pay 209.00 08/19/2016 0101 -41310 -60130 Check Total: 209.00 Vendor: CampbelS Sherry Campbell Check Sequence: 9 ACE Enabled: False Election Judge Pay 137.75 08/192016 0101 -41310 -60130 Check Total: 137.75 Vendor: CaseyMic Michael S. Casey Check Sequence: 10 ACH Enabled: False Election Judge Pay 153.75 08/192016 010141310 -60130 Check Total: 153.75 Vendor: CollettB Barbara Collette Check Sequence: 11 ACH Enabled: False Election Judge Pay 19.00 08/19/2016 OIOIA1310 -60130 Check Total: 19.00 Vendor: ConnerPe Peggy Conner Check Sequence: 12 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101-41310 -60130 Check Torah 156.75 Vendor: CoreyDeb Debra Corey Check Sequence: 13 ACH Enabled: False Election Judge Pay 156.75 08/19/2016 010141310 -60130 Check Total: 156.75 Vendor: Crs merSh Sharon Cramer Check Sequence: 14 ACH Enabled: False Election Judge Pay 154.38 08/192016 0101- 41310 -60130 Check Total: 154.38 Vendor: CranBmc Bruce Crane Check Sequence: 15 ACH Enabled: False Election Judge Pay 194.75 09/192016 010141310 -60130 Check Total: 194.75 Vendor: DanzKell Kelly Danzl Check Sequence: 16 ACH Enabled: False Election Judge Pay 209.00 081192016 0101 -41310 -60130 Check Total: 209.00 AP- Computer Check Proof List by Vendor (08/19/2016 - 11:31 W Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: DedeStan Stanley Deden Check Sequence: 17 ACH Enabled: False Election Judge Pay 192.19 08/192016 0101 -41310 -60130 Check Total: 192.19 Vendor: DunnGary Gary Dunn Check Sequence: 18 ACH Enabled: False Election Judge Pay 156.75 09/192016 0101 -41310 -60130 Check Total: 156.75 Vendor: DunnJane Jane Dunn Check Sequence: 19 ACH Enabled: False Election Judge Pay 156.75 09/192016 010141310 -60130 Check Total: 156.75 Vendor: DwyerJea Jeanne Dwyer Check Sequence: 20 ACH Enabled: False Election Judge Pay 95.00 08/1912016 0101 -41310 -60130 Check Total: 95.00 Vendor: EliasonC Cynthia Eliason Check Sequence: 21 ACH Enabled: False Election Judge Pay 156.75 08/192016 010141310 -60130 Check Total: 156.75 Vendor: ElsnerAn Anita Elsner Check Sequence: 22 ACH Enabled: False Election Judge Pay 80.75 081192016 010141310 -60130 Check Total: 80.75 Vendor: EvavoldL Linda Evavold Check Sequence: 23 ACH Enabled: False Election Judge Pay 137.75 08/192016 010141310 -60130 Check Total: 137.75 Vendor: FanuSusa Susan Fanucci Check Sequence: 24 ACH Enabled: False Election Judge Pay 137.75 08/192016 010141310 -60130 Check Total: 137.75 Vendor: Ferra=R Rene Ferraui Check Sequence: 25 ACH Enabled: False Election Judge Pay 137.75 08/19/2016 010141310 -60130 Check Total: 137.75 AP- Computer Check Proof List by Vendor (081192016 - 11:31 AM Page 3 Invoice No Description Vendor: FoleyPau Paula Foley Election Judge Pay Check Total: Vendor: Fuerstla Janice Fuerst Election Judge Pay Check Total: Vendor: GargFran Frances Gargauo Election Judge Pay Check Total: Vendor: GullettA Alyson Gullette Election Judge Pay Check Total: Vendor: GulleArt Art Collette Election Judge Pay Check Total: Vendor: HannerL Lee Hartner Election Judge Pay Check Total: Vendor: HibbardJ John Hibbard Election Judge Pay Check Total: Vendor: HickeKar Karla Hickey Election Judge Pay Check Total: Vendor: Hollowal Joseph Holloway Election Judge Pay Check Total: Amount Payment Date Acct Number Check Sequence: 26 80.75 08/192016 0101 -41310 -60130 80.75 137.75 137.75 137.75 137.75 156.75 156.75 "I x 19.00 19.00 194.75 194.75 156.75 156.75 Check Sequence: 27 08/192016 010141310 -60130 Check Sequence: 28 08/192016 0101 -41310 -60130 Check Sequence: 29 08/192016 010141310 -60130 Check Sequence: 30 08/192016 010141310 -60130 Check Sequence: 31 08/192016 010141310 -60130 Check Sequence: 32 08/19/2016 010141310 -60130 Check Sequence: 33 08/1912016 010141310 -60130 Check Sequence: 34 08/192016 0101 - 41310 -60130 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (08/19/2016 - 11:31 Alva) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Vendor: HollowaC Connie Holloway - Benson Check Sequence: 35 ACH Enabled: False Election Judge Pay 159.13 08/192016 0101 -41310 -60130 Check Total: 159.13 Vendor: HomGary Gary Homing Check Sequence: 36 ACH Enabled: False Election Judge Pay 137.75 08/19/2016 0101 -41310 -60130 Check Total: 137.75 Vendor: HortonTe Teresa Horton Check Sequence: 37 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101 -41310 -60130 Check Total: 156.75 Vendor: IngelinC Cynthia Ingelin Check Sequence: 38 ACH Enabled: False Election Judge Pay 19.00 08/192016 0101- 41310 -60130 Check Total: 19.00 Vendor: IskierkN Nicole Iskierka Check Sequence: 39 ACH Enabled: False Election Judge Pay 206.25 08/192016 0101 - 41310 -60130 Check Total: 206.25 Vendor: JohnSand Sandra Johnson Check Sequence: 40 ACH Enabled: False Election Judge Pay 114.00 08/192016 0101 -41310 -60130 Check Total: 114.00 Vendor: JovanovB Bev Jovanovich Check Sequence: 41 ACH Enabled: False Election Judge Pay 137.75 08/192016 0101 -41310 -60130 Check Total: 137.75 Vendor: KiefPhyl Phyllis Kieffer Check Sequence: 42 ACH Enabled: False Election Judge Pay 206.25 08/19/2016 010141310 -60130 Check Total: 206.25 Vendor: KlinsinJ Jan Klinsing Check Sequence: 43 ACH Enabled: False Election Judge Pay 137.75 08/192016 0101 -41310 -60130 Check Total: 137.75 AP- Computer Check Proof List by Vendor (091192016 - 11:31 Alva) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: LarsonCy Cyril Larson Check Sequence: 44 ACH Enabled: False Election Judge Pay 13735 08/19/2016 0101A1310 -60130 Check Total: 137.75 Vendor: LarsonKa Katie Larson Check Sequence: 45 ACH Enabled: False Election Judge Pay 95.00 08/19/2016 0101 -41310 -60130 Check Total: 95.00 Vendor: LehmannR Wayne Lehmann Check Sequence: 46 ACH Enabled: False Election Judge Pay 159.13 08/192016 0101 -41310 -60130 Check Total: 159.13 Vendor: LestJudy Judy Lestin t Check Sequence: 47 ACH Enabled: False Election Judge Pay 140.13 08/19/2016 01OIA1310 -60130 Check Total: 140.13 Vendor: LindmarR Richard Lindmark Jr Check Sequence: 48 ACH Enabled: False Election Judge Pay 171.69 08/192016 010141310 -60130 Check Total: 171.69 Vendor: MeltzenB Bruce Maltzen Check Sequence: 49 ACH Enabled: False Election Judge Pay 209.00 08/19/2016 0101 -41310 -60130 Check Total: 209.00 Vendor: MaltzenP Pat Maltzen Check Sequence: 50 ACH Enabled: False Election Judge Pay 137.75 08/19/2016 010141310 -60130 Check Total: 137.75 Vendor: MattsonR Rana Mattson Check Sequence: 51 ACH Enabled: False Election Judge Pay 137.75 08/192016 010141310 -60130 Check Total: 137.75 Vendor: MaxLando Landon Max Check Sequence: 52 ACH Enabled: False Election Judge Pay 142.50 08/19/2016 0101 -41310 -60130 Check Total: 142.50 AP- Computer Check Proof List by Vendor (08/19/2016 - 11:31 AK Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor. McBrSue Susan McBride Check Sequence: 53 ACH Enabled: False Election Judge Pay 156.75 08/19/2016 0101 -41310 -60130 Check Total: 156.75 Vendor: MeekerBr Brigette Meeker Check Sequence: 54 ACH Enabled: False Election Judge Pay 209.00 08119/2016 0101 -41310 -60130 Check Total: 209.00 Vendor: MessingD Diane Messing Check Sequence: 55 ACH Enabled: False Election Judge Pay 159.13 08/19 /2016 010141310 -60130 Check Total: 159.13 Vendor: MoelCaro Carol Moeller Check Sequence: 56 ACH Enabled: False Election Judge Pay 135.38 09/1912016 010141310 -60130 Check Total: 135.38 Vendor: MuellerL Larry Mueller Check Sequence: 57 ACH Enabled: False Election Judge Pay 140.13 08/19 /2016 010141310 -60130 Check Total 140.13 Vendor: MurscheC Carol Murschel Check Sequence: 58 ACH Enabled: False Election Judge Pay 64.13 08/192016 010141310 -60130 Check Total: 64.13 Vendor: NelsonLi Linda Nelson Check Sequence: 59 ACH Enabled: False Election Judge Pay 137.75 081192016 010141310 -60130 Check Total: 137.75 Vendor: NelsonMi Michael Nelson Check Sequence: 60 ACH Enabled: False Election Judge Pay 159.13 09/192016 0101 -41310 -60130 Check Total: 159.13 Vendor: NelsCring Virginia Nelson Check Sequence: 61 ACH Enabled: False Election Judge Pay 95.00 08/19 /2016 010141310 -60130 Check Total: 95.00 AP- Computer Check Proof List by Vendor (08/19 /2016 - 11:31 AK Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: NicoLisa Lisa Nicoski Check Sequence: 62 ACH Enabled: False Election Judge Pay 137.75 08119/2016 0101 -41310 -60130 Check Total: 137.75 Vendor: ObedWill William Obedoza Check Sequence: 63 ACH Enabled: False Election Judge Pay 137.75 08/19/2016 0101A1310 -60130 Check Total: 137.75 Vendor: OlsonLin Linda Olson Check Sequence: 64 ACH Enabled: False Election Judge Pay 137.75 08/192016 0101 -41310 -60130 Check Total: 137.75 Vendor: PalaiaJa Janine Palaia Check Sequence: 65 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101 -41310 -60130 Check Total: 156.75 Vendor: PoslNanc Nancy Posl Check Sequence: 66 ACH Enabled: False Election Judge Pay 156.75 08/19/2016 0101 - 41310 -60130 Check Total: 156.75 Vendor: QuicJani Janice Quick Check Sequence: 67 ACH Enabled: False Election Judge Pay 156.75 08/192016 010141310 -60130 Check Total: 156.75 Vendor: RamseyeD Diana Ramseyer Check Sequence: 68 ACH Enabled: False Election Judge Pay 76.00 08/192016 010141310 -60130 Check Total: 76.00 Vendor: RichardT Thaddeus Richardson Check Sequence: 69 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101A1310 -60130 Check Total: 156.75 Vendor. RiddelCl Clyde Riddel Check Sequence: 70 ACH Enabled: False Election Judge Pay (56.75 08/192016 0101A1310 -60130 Check Total: 156.75 AP- Computer Check Proof List by Vendor (08/192016 - 11:31 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: RieckJod Jody Rink Check Sequence: 71 ACH Enabled: False Election Judge Pay 194.75 08/19/2016 0101 -41310 -60130 Check Total: 194.75 Vendor: RolfLarr Larry Rolf Check Sequence: 72 ACH Enabled: False Election Judge Pay 137.75 08/192016 0101 -41310 -60130 Check Total: 137.75 Vendor: RollerCa Carol Roller Check Sequence: 73 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101 -41310 -60130 Check Total: 156.75 Vendor: RomoLuth Luther Rome, Check Sequence: 74 ACH Enabled: False Election Judge Pay 174.25 08/19/2016 0101 -41310 -60130 Check Total: 174.25 Vendor: RoslinMi Mike Roslin Check Sequence: 75 ACH Enabled: False Election Judge Pay 156.75 08/19/2016 0101 -41310 -60130 Check Total: 156.75 Vendor: RoslSand Sandy Roslin Check Sequence: 76 ACH Enabled: False Election Judge Pay 159.13 08/192016 0101A1310 -60130 Check Total: 159.13 Vendor: SabeGrel Gretchen Sabel Check Sequence: 77 ACH Enabled: False Election Judge Pay 209.00 081192016 0101 -41310 -60130 Check Total: 209.00 Vendor: SargentL Laura Sargent Check Sequence: 78 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101 -41310 -60130 Check Total: 156.75 Vendor: SaxonSha Sharon Saxon Check Sequence: 79 ACH Enabled: False Election Judge Pay 154.38 08/192016 010141310 -60130 Check Total: 154.38 AP- Computer Check Proof List by Vendor (08/19/2016 - 11:31 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Vendor: SchaLucy Lucy Schalwig Check Sequence: 80 ACH Enabled: False Election Judge Pay 137.75 08/19/2016 0101 - 41310 -60130 Check Total: 137.75 Vendor: SchertPa Patricia Scharr Check Sequence: 81 ACH Enabled: False Election Judge Pay 19.00 08/19/2016 0101 -41310 -60130 Check Total: 19.00 Vendor: SchilliM Michael Schilling Check Sequence: 82 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101 -41310 -60130 Check Total: 156.75 Vendor: SchilPam Pamela Schilling Check Sequence: 83 ACH Enabled False Election Judge Pay 137.75 08/192016 010141310 -60130 Check Total: 137.75 Vendor: SchimetJ Jacob Schimetz Check Sequence: 84 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101- 41310 -60130 Check Total 156.75 Vendor: Schwan) Jennifer Schwamrock Check Sequence: 85 ACH Enabled: False Election Judge Pay 19.00 08/192016 0101- 41310 -60130 Check Total: 19.00 Vendor: StJohnMi Michael St. John Check Sequence: 86 ACH Enabled: False Election Judge Pay 192.19 08/192016 0101- 41310 -60130 Check Total: 192.19 Vendor: SteinDeM Mary Steinke -Dean Check Sequence: 87 ACH Enabled: False Election Judge Pay 156.75 08/192016 0101 -41310 -60130 Check Total: 156.75 Vendor: StongJoh John Stong Check Sequence: 88 ACH Enabled: False Election Judge Pay 165.00 08/192016 0101 -41310 -60130 Check Total: 165.00 AP- Computer Check Proof List by Vendor (08/192016 - 11:31 AM) Page 10 Invoice No Description Vendor: SwedberK Karen Swedberg Election Judge Pay Check Total: Vendor: TembeaD Diane Terebenet Election Judge Pay Check Total: Vendor: TibbenLe Leon Tibben Election Judge Pay Check Total: Vendor: TumbomD Donna 1lunbom Election Judge Pay Check Total: Vendor: VogelKri Kris Vogel Election Judge Pay Check Total: Vendor: WheelerK Kari Wheeler Election Judge Pay Check Total: Vendor: WhitMary Mary White Election Judge Pay Check Total: Vendor: WilhehnC Cindy Wilhelm Election Judge Pay Check Total: Vendor: WoltJohn John Wolf Election Judge Pay Check Total: Amount Payment Date Acct Number Check Sequence: 89 95.00 08/19/2016 0101 - 41310 -60130 95.00 194.75 194.75 174.25 174.25 152.25 152.25 76.00 76.00 137.75 137.75 ,n<1< 206.25 Check Sequence: 90 08/19/2016 0101 -41310 -60130 Check Sequence: 91 08/19/2016 0101 -41310 -60130 Check Sequence: 92 08/19/2016 0101 -41310 -60130 Check Sequence: 93 08/19/2016 0101 -41310 -60130 Check Sequence: 94 08/19/2016 010141310 -60130 Check Sequence: 95 09/1912016 0101 - 41310 -60130 Check Sequence: 96 08/192016 010141310 -60130 Check Sequence: 97 09/192016 010141310 -60130 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (08/1912016 - 11:31 AM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference Vendor: YounGlor Gloria Young Check Sequence: 98 ACH Enabled: False Election Judge Pay 209.00 08/192016 010141310 -60130 Vendor: Zillharl Check Total: Jo Zillhardt Election Judge Pay Check Total: Total for Check Run: Total of Number of Checks: 209.00 Check Sequence: 99 137.75 08/192016 010141310 -60130 137.75 14,133.01 99 ACH Enabled: False AP- Computer Check Proof List by Vendor (08/19/2016 - 11:31 AM) Page 12 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 08/30/2016 - 8:57AM Batch: 00422.08.2016 AKD�WR Invoice No Description Amount Payment Date Acct Number Reference Vendor: Aircon Aircon Electric Corporation Check Sequence: 1 ACH Enabled: False 10849- 2016 -1 Eagle Street Holding Pond 389.00 08292016 5300-08300-63100 10873- 2016 -1 Replace Flage Pole Fixture @ FS 2 270.00 08/29/2016 010141920 -63105 10874 - 2016 -1 Repairs on Generator 90.00 0829/2016 0101 -41910 -63105 10881 - 2016 -1 Rewire Key Switch @ Sunshine Park 97.20 08292016 0101.45000 -63100 Check Total: 846.20 Vendor: Amerlgas Amerigas Check Sequence: 2 ACH Enabled: False 3055018029 APP &S Service Dispatch Charge 39.99 08292016 6100 -48800 -61020 Check Total: 39.99 Vendor: AnkCo03 Anoka Co Check Sequence: 3 ACH Enabled: False Return Forfeit Land to State 52.65 08/292016 4140 -49300 -63215 Check Total: 52.65 Vendor: AspenMil Aspen Mills Check Sequence: 4 ACH Enabled: False 184997 Uniform for K. Kuhn 129.95 08292016 010142200 -61305 185306 Uniform for E. Nierenganen 8.85 08292016 0101 -42200 -61305 Check Total: 138.80 Vendor: BarrEngi Barr Engineering Company Check Sequence: 5 ACH Enabled: False 23021043.00 -3 Water Supply & Consery Plan 5,914.00 08292016 510048100 -63005 Check Total: 5,914.00 Vendor: Beeke[Ar Becker Arena Products, Inc Check Sequence: 6 ACH Enabled: False 1002635 Flooding Nozzle/E Sharp & Poly -21.00 0929/2016 2130 - 00000 -20301 1002635 Flooding Nozzle/E Sharp & Poly 326.46 08292016 2130 -44300 -61020 Check Total: 305.46 AP- Computer Check Proof List by Vendor (08/302016 - 8:57 AM) Page 1 Invoice No Description Vendor: BjorkCom Bjorkhmd Companies LLC 24189 Class 5 Gravel Check Sequence: 7 Check Total: Vendor: Boyerl Boyer Truck Parts 1083186 Purge Valve for Unit #99 624.63 Check Total: Vendor: CapstHom Capstone Homes 16227 - Escrow 16227 Unity Street NW 16227 -Insp Fee 16227 Unity Street NW 58.06 Check Total: Vendor: CentLand Central Landscape Supply 266573 Roundup Check Total: Vendor: CenLink CenbxyLink 763 754 -6713 Subway @ Community Center 763 755 -0776 Fire Department Service 763 755 -0776 Community Center Scrvice 763 755 -0776 Public Works Service 763 755 -0776 City Hall Service 5,200.00 Check Total: Vendor: CitiCard Citi Cards 9606 Misc. Supplies 9606 Resale Items for Sunshine Concessions 81.00 Check Total: Vendor: StPaulCi City of St Paul IN00017213 Asphalt Mix Check Total: Vendor: Clareys Clarey's Safety Equipment 167389 Quantitative Fit Testing Amount Payment Date Acct Number Reference Check Sequence: 7 ACH Enabled: False 624.63 08292016 0101 -43100 -63300 624.63 Check Sequence: 8 ACH Enabled: False 58.06 08292016 6100 -48800 -61115 58.06 Check Sequence: 9 ACH Enabled: False 5,250.00 08292016 7200 -00000 -24204 -50.00 09/292016 0101 -41600 -54180 5,200.00 Check Sequence: 10 ACH Enabled: False 81.00 08292016 0101 -43100 -61020 81.00 Check Sequence: I1 ACH Enabled: False 57.27 08292016 2130 -44100 -62030 23.33 08292016 0101 -41920 -62030 23.33 08/292016 2130-44000 -62030 23.33 0829/2016 0101- 41930 -62030 23.33 08292016 0101 -41910 -62030 871.03 08292016 149.69 08/292016 1,020.72 1.872.75 08292016 Check Sequence: 12 ACH Enabled: False 2130 - 44400 -61020 0101 -41975 -61245 Check Sequence: 13 ACH Enabled: False 0101 -43100 -61125 Check Sequence: 14 ACH Enabled: False 125.00 08292016 0101 -42200 -63010 AP- Computer Check Proof List by Vendor (08/30/2016 - 8:57 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 125.00 Check Total: Vendor. Colonial Colonial Life & Accident 7156706- 0901206 September 2016 Premium - E7156706 7156706 - 0901206 September 2016 Premium - E7156706 9.60 Check Total: Vendor: CommAspl Commercial Asphalt Co. 160815 Dum Drive (42A) 6.0 ^/0/5.2 %, B 0101 - 00000 -21210 Check Total: Vendor: MNDOT Commissioner of Transportation P00006143 173rd Lane Reconstruction Check Total: Vendor: CorvalCO Corval Constructors, Inc 826139 Check Operation of Condensing Unit 0101 -43100 -61125 Check Total: Vendor: DehnOil Dean Oil Company 49525 Unleaded Fuel 49526 Diesel Fuel Check Sequence: 17 Check Total: Vendor: ECM ECM Publishers, Inc. 392553 Andover Advocate - August 316.59 Check Total: Vendor: EnviTech Envimtech Services, Inc. CD201619271 Calcium Chloride CD201619271 Calcium Chloride CD201619271 Calcium Chloride 2130 - 44300 -63105 Check Total: Vendor: ESSBmS ESS Brothers & Sons, Inc. V V5911 2016 Street Reconstruction Amount Payment Date Acct Number Reference 125.00 Check Sequence: 15 ACH Enabled: False 9.60 08/29/2016 7100- 00000 -21218 219.01 08/29/2016 0101 - 00000 -21210 228.61 Check Sequence: 16 ACH Enabled: False 103.18 09/2912016 0101 -43100 -61125 103.18 Check Sequence: 17 ACH Enabled: False 316.59 08/29/2016 4140 -49300 -63010 316.59 Check Sequence: 18 ACH Enabled: False 367.50 08/2912016 2130 - 44300 -63105 367.50 Check Sequence: 19 ACH Enabled: False 1,405.29 08/29/2016 6100 -48900 -61045 2,947.00 08 /29 /2016 6100 -48800 -61050 4,352.29 Check Sequence: 20 ACH Enabled: False 129.00 08 /29 /2016 0101 -46000 -63025 129.00 Check Sequence: 21 ACH Enabled: False 594.00 08/29/2016 0101- 00000 -13201 1,831.50 08 /2912016 0101 -45000 -63010 6,358.77 08/29 /2016 0101 -43100 -63010 8,794.27 Check Sequence: 22 ACH Enabled: False 286.00 08 /29 /2016 4140 -49300 -61105 AP- Computer Check Proof List by Vendor (08/30/2016 - 8:57 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (081302016 - 8:57 AM) Page 4 Check Total: 286.00 Vendor: EvergRec Evergreen Recycling LLC Check Sequence: 23 1936 Picked Up Mattress 752.00 08292016 0101 -46000 -63010 Check Total: 752.00 Vendor: FacMotor Factory Motor Parts Company Check Sequence: 24 1- 5021694 Battery 148.68 08292016 6100 - 48800 -61115 1- Y03199 Warranty Credit - 216.65 08292016 6100 -48800 -61115 41- Z00072 Core Credit -29.50 08292016 6100 -48800 -61115 41- Z00231 Battery 155.39 08292016 610048800 -61115 6- 1447084 Battery 148.68 081292016 6100 - 48800 -61115 Check Total: 206.60 Vendor. Fastenal Fastenal Company Check Sequence: 25 MNTC8143065 Tools 22.62 08292016 010143100 -61205 MNTC8143695 Parts for Unit #509 22.62 08292016 610048800 -61115 MNTC8143695 Tools 67.29 08292016 610048800 -61205 Check Total: 112.53 Vendor: Ferguson Ferguson Waterworks #2516 Check Sequence: 26 0208883 Storm Sewer Supplies 438.53 08/29/2016 530048300 -61145 Check Total: 438.53 Vendor: FreedFen Freedom Fence Inc. Check Sequence: 27 14606 Fence Install 250.00 08292016 0101- 45000 -61020 Check Total: 250.00 Vendor: G &K G &K Services Inc Check Sequence: 28 1182788792 Uniform Cleaning 22.20 08292016 0101 - 43300 -61020 1182788792 Uniform Cleaning 66.56 08292016 010145000 -61020 1182788792 Uniform Cleaning 22.19 08292016 5100- 48100 -61005 1182788792 Uniform Cleaning 44.37 08292016 520048200 -61005 1182788792 Uniform Cleaning 22.16 0829/2016 610048800.61020 1182788792 Uniform Cleaning 155.32 08292016 010143100 -61020 1182800126 Floor Mat Rental 34.20 08292016 010141910 -62200 1182856556 Uniform Cleaning 49.11 08/292016 520048200 -61005 1182856556 Uniform Cleaning 24.53 08292016 610048800 -61020 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (081302016 - 8:57 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 1182856556 Uniform Cleaning 171.91 0829/2016 0101 -43100 -61020 1182856556 Uniform Cleaning 24.56 08292016 5100 -48100 -61005 1182856556 Uniform Cleaning 73.68 08292016 0101- 45000 -61020 1182856556 Uniform Cleaning 24.57 08292016 0101 -43300 -61020 Check Total: 735.36 Vendor: GovConn GovConnection, Inc. Check Sequence: 29 ACH Enabled: False 54022935 Toner 138.20 08292016 0101 -41420 -61005 54027204 24" Wide LCD Monitor 117.49 08292016 0101 - 41420 -61225 Check Total: 255.69 Vendor: HagforsT Ted Hagfors Inc. Check Sequence: 30 ACH Enabled: False 201614 2016 Electrical Inspections 2,263.50 08292016 0101 -42300 -63005 Check Total: 2,263.50 Vendor: Hawkins2 Hawkins Inc Check Sequence: 31 ACH Enabled: False 3931604 Chemicals for Water Treatment Plant 5,291.15 08292016 5100-48100 -61040 3935567 Chemicals for Water Treatment Plant 2,638.24 08292016 5100- 48100 -61040 3937547 Vendor Warranty Repair 950.00 0829/2016 5100 -48100 -63120 Check Total: 8,879.39 Vendor: JessoLuk Luke Jcsso Check Sequence: 32 ACH Enabled: False Pickleball Trainer 100.00 0829/2016 2130-44400 -63005 Check Total: 100.00 Vendor: MainMo Main Motors Chev - Cadillac Check Sequence: 33 ACH Enabled: False 320048 Cap for Unit #509 16.29 08292016 610OA8800 -61115 Check Total: 16.29 Vendor: Menards Menards Check Sequence: 34 ACH Enabled: False 24398 Tools 49.11 08292016 520048200 -61205 24404 Misc. Supplies -21.00 08292016 2130 -00000 -20301 24404 Misc. Supplies 324.68 08292016 2130 -44300 -61020 24473 Green Treated Wood 27.88 08292016 01OIA5000 -61105 24475 Heavy Duty Tape 2.00 08292016 0101 -45000 -61105 24477 Returned Tools -6.48 08292016 520048200 -61205 24573 Misc. Supplies for Signs 217.35 08292016 0101 -43300 -61030 24584 Misc. Supplies 437.88 08/292016 2130.44000 -61020 AP- Computer Check Proof List by Vendor (08/30/2016 - 8:57 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 24584 Misc. Supplies -28.00 08/29/2016 2130- 00000 -20301 24872 4 X 8 Plywood 69.99 082912016 010145000 -61105 24950 Misc. Supplies 62.45 0829/2016 213044300 -61020 24950 Misc. supplies 4.00 08292016 2130 -00000 -20301 25031 Cutters Backwoods Spray 9.76 08292016 010143100 -61020 25032 Misc. Supplies 4.00 08292016 2130 - 00000 -20301 25032 Misc. Supplies 56.30 0829/2016 2130 -44300 -61020 25063 Misc. Supplies 48.54 08292016 010142200 -61020 25129 Misc. Supplies 15.88 08292016 010143100 -61020 Check Total: 1,258.34 Vendor: MetSales Metro Sales Incorporated Check Sequence: 35 ACH Enabled: False INV600321 Ricoh Copier Lease Q PW 104.00 08292016 010141930 -62200 Check Total: 104.00 Vendor: Microsof Microsoft Corporation Check Sequence: 36 ACH Enabled: False E07002NT5D I Yr Licenses - 8/6/16 - 8/5/17 3,360.00 08/29/2016 0101- 41420 -61320 Check Total: 3,360.00 Vendor: MNEquipu Minnesota Equipment Check Sequence: 37 ACH Enabled: False P52220 Carburetor 27.71 08/29/2016 610048800 -61115 P52221 Carburetor 60.32 08292016 610048800 -61115 Check Total: 88.03 Vendor: MTIDist MTI Distributing Inc Check Sequence: 38 ACH Enabled: False 1071443 -00 Pans for Unit #11-582 193.28 08/29/2016 6100 - 48800 -61115 1083918 -00 Parts for Unit 411-582 205.26 0829/2016 610048800 -61115 1085363 -00 V -Belts 160.63 08292016 610048800 -61115 Check Total: 559.17 Vendor: MunEmerg Municipal Emergency Services, Inc. Check Sequence: 39 ACH Enabled: False IN1056331 SILV -EX PLUS Foam Concentrate 1,125.00 08/29/2016 010142200 -61020 Check Total: 1,125.00 Vendor: NoCounFo North Country Ford Check Sequence: 40 ACH Enabled: False 277745 Indicator for Unit #133 13.57 08292016 610048800 -61115 FTCS504776 Parts to Repair Unit #4892 230.94 08292016 610048800 -61115 FTCS504776 Labor to Repair Unit #4892 559.76 082912016 610048800 -63135 AP- Computer Check Proof List by Vendor (08/30/2016 - 8:57 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (08/302016 - 8:57 AM) Page 7 Check Total: 804.27 Vendor: NorthMet North Metro Auto Glass Check Sequence: 41 ACH Enabled: False WEB-0823-28138 Windshield Repaired on Unit #4827 45.00 08/292016 6100 - 48800 -61115 Check Total: 45.00 Vendor: NoTechno Northern Technologies, LLC Check Sequence: 42 ACH Enabled: False 18362 Country Oaks North 2nd Addeo 511.75 08292016 7200 -00000 -24203 18365 Creekside Meadows 1,558.00 08292016 7200- 00000 -24203 Check Total: 2,069.75 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 43 ACH Enabled: False 3253- 215102 Fuse Kit 25.37 08292016 6100 -48800 -61020 3253- 215890 Parts for Unit #97 -578 180.28 08292016 6100- 48800 -61115 3253- 216003 Parts for Unit #97 -578 16.33 08292016 610048800 -61115 Check Total: 221.98 Vendor: ONDepot Office Depot Check Sequence: 44 ACH Enabled: False 854811148001 CH Office Depot Supplies 4.56 08292016 0101 - 41300 -61005 854811148001 CH Office Depot Supplies 9.12 08292016 0101 -41400 -61005 854811148001 CH Office Depot Supplies 22.80 08292016 0101 -42300 -61005 854811148001 CH Office Depot Supplies 13.68 08292016 010141600 -61005 854811148001 CH Office Depot Supplies 18.23 0829/2016 010141500 -61005 854811148001 CH Office Depot Supplies 13.68 08/292016 0101 -41200 -61005 854811148001 CH Office Depot Supplies 9.11 08292016 010141230 -61005 Check Total: 91.18 Vendor: OPUS21 OPUS 21 Check Sequence: 45 ACH Enabled: False 160771 July 2016 Utility Billing 4,080.79 08292016 530048300 -63010 160771 July 2016 Utility Billing 2,799.20 08292016 0101 - 43600.63010 160771 July 2016 Utility Billing 2,885.03 08292016 520OA8200 -63010 160771 July 2016 Utility Billing 2,547.57 08292016 510OA8100 -63010 Check Total: 12,312.59 Vendor: OtisElev Otis Elevator Company Check Sequence: 46 ACH Enabled: False CL33158001 Repair Elevator 879.00 08292016 2130 -44000 -63105 Check Total: 879.00 AP- Computer Check Proof List by Vendor (08/302016 - 8:57 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: OxySvcCo Oxygen Service Company Check Sequence: 47 ACH Enabled: False 07998404 Misc. Supplies 110.16 0829/2016 0101 -01930.61120 08002107 Tools 34.48 08292016 6100 -48800 -61205 Check Total: 144.64 Vendor: Pioneer Pioneer Rim And Wheel Co. Check Sequence: 48 ACH Enabled: False 1- 346041 Parts for Unit #134 58.76 08/292016 6100 - 48800 -61115 Check Total: 58.76 Vendor: PrintSer Printers Service, Inc. Check Sequence: 49 ACH Enabled: False 278316 Ice Knife Sharpening 40.00 08/29/2016 2130.44300 -61020 Check Total: 40.00 Vendor: RoyalTi Royal Tire Inc Check Sequence: 50 ACH Enabled: False 403- 596882 Tires for Units #8 & #509 971.42 0829/2016 6100 -48800 -61115 403 - 596909 Tires for Stock 2,011.46 08292016 6100 - 48800 -61115 Check Total: 2,982.88 Vendor: S &SInd S & S Industrial Supply Check Sequence: 51 ACH Enabled: False 286287 Misc. Supplies for Signs Dept. 71.74 0829/2016 010143300 -61030 Check Total: 71.74 Vendor: SchncidK Katie Schneider Check Sequence: 52 ACH Enabled: False 26109 Refund for Barricades 50.00 08292016 0101- 00000 -24201 Check Total: 50.00 Vendor: SCHWAA Schwaab, Inc. Check Sequence: 53 ACH Enabled: False A065293 Rubber Stamp & Ink Pad 50.75 08292016 0101 -42300 -61005 Check Total: 50.75 Vendor: SioVaIEn Sioux Valley Environmental Inc Check Sequence: 54 ACH Enabled: False 9780 Svenfloc 2,158.00 08292016 5100-48100 -61040 9789 Misc. Spare Parts 690.25 08292016 5100 -48100 -61135 Check Total: 2,848.25 Vendor: SiteOnel, SiteOne Landscape Supply Check Sequence: 55 ACH Enabled: False 77125628 Timber Trails Park Reconstruction 66.26 08/292016 4150 -49300 -61020 AP- Computer Check Proof List by Vendor (08/30/2016 - 8:57 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (08/302016 - 8:57 AM) Page 9 Check Total 66.26 Vendor: SunLifeF Sun Life Financial Check Sequence: 56 ACH Enabled: False 238450 September 2016 Premium 35.72 08292016 0101 -42200 -60330 238450 September 2016 Premium 1,557.13 08292016 0101 - 00000 -21205 238450 September 2016 Premium 153.69 08292016 7100 - 00000 -21218 238450 September 2016 Premium 773.31 08292016 0101 - 00000 -21216 238450 September 2016 Premium 222.63 08292016 0101- 00000 -21217 Check Total: 2,742.48 Vendor: TGlndust TG Industries Inc Check Sequence: 57 ACH Enabled: False 075540 Tube Shield 53.00 08292016 6100 -48800 -61115 075555 Swing Arm for Unit #139 80.00 08/29/2016 6100 -48800 -61115 Check Total: 133.00 Vendor: TWOreen TruGreen Check Sequence: 58 ACH Enabled: False 51297770 Weed Control 218.00 0829/2016 5100 -48100 -63010 51297770 Weed Control 33.00 0829/2016 5200 48200 -63010 51297770 Weed Control 196.00 08292016 0101 -41920 -63010 51297770 Weed Control 36.00 08/29/2016 510048100 -63010 51297770 Weed Control 40.00 0829/2016 5100 -48100 -63010 51297770 Weed Control 85.00 08292016 0101 -41920 -63010 51297770 Weed Control 95.00 0829/2016 0101111920 -63010 51297770 Weed Control 33.00 08292016 5200 -48200 -63010 51297770 Weed Control 350.50 08/292016 010141930 -63010 5/297770 Weed Control - 600.00 0829/2016 2130 -44000 -63010 51297770 Weed Control 350.50 08292016 0101 -41910 -63010 51297770 Weed Control 185.00 08292016 5100 -48100 -63010 Check Total: 2,222.00 Vendor: TCGarage Twin City Garage Door Co. Check Sequence: 59 ACH Enabled: False 465934 Repair Rear Door @ FS #1 135.00 08292016 0101 -41920 -63105 Check Total: 135.00 Vendor: TCPropMt Twin City Property Maint., Inc Check Sequence: 60 ACH Enabled: False 15790 Lawn Service Q 2349 S. Coon Creek Dr. 120.00 08292016 0101 -43100 -63010 Check Total: 120.00 AP- Computer Check Proof List by Vendor (08/302016 - 8:57 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Uline Uline Check Sequence: 61 ACH Enabled: False 79477282 Traffic Cones & Gray Waterhog Mat 346.90 08/292016 2130-44300 -61020 Check Total: 346.90 Vendor: USABlue USA Blue Bock Check Sequence: 62 ACH Enabled: False 030513 Zum Wilkins RPZ Backflow 419.91 0829/2016 5100- 48100 -61035 Check Total: 419.91 Vendor: Vang3err Jerry Vang Check Sequence: 63 ACH Enabled: False 17174 - Escrow 17174 Verdin Street NW 4,000.00 08292016 7200- 00000 -24204 17174 -Insp Fee 17174 Verdin Sheet NW -50.00 08292016 0101 -41600 -54180 Check Total: 3,950.00 Vendor: Verizon Verizon Wireless Check Sequence: 64 ACH Enabled: False 9770270687 Monthly Cell Phone Service 69.41 0929/2016 010141200 -62030 9770270687 Monthly Cell Phone Service 188.84 08292016 0101 -42300 -62030 9770270687 Monthly Cell Phone Service 164.75 08292016 2130 -44000 -62030 9770270687 Monthly Cell Phone Service 98.42 08292016 0101 -41500 -62030 9770270687 Monthly Cell Phone Service 401.09 08292016 0101 -41600 -62030 9770270687 Monthly Cell Phone Service 59.41 08292016 0101 -41400 -62030 9770270687 Monthly Cell Phone Service 190.44 0829/2016 0101 -42200 -62030 9770270687 Monthly Cell Phone Service 104.42 08292016 0101 -41420 -62030 9770270687 Monthly Cell Phone Service 344.88 08292016 0101 -45000 -62030 9770270687 Monthly Cell Phone Service 117.03 081292016 5200- 48200 -62030 9770270687 Monthly Cell Phone Service 74.02 08292016 0101 - 43300 -62030 9770270687 Monthly Cell Phone Serviced 326.55 08292016 0101 -43100-62030 9770270687 Monthly Cell Phone Service 159.34 08292016 6100 - 48800 -62030 9770270687 Monthly Cell Phone Service 308.43 0829/2016 5100- 48100 -62030 Check Total: 2,607.03 Vendor: WellsFar Wells Fargo Bank Check Sequence: 65 ACH Enabled: False Parts for Unit #93 & #205 307.79 08292016 610048800 -61115 Postage 48.95 08292016 510048100 -61405 Timber Trails Park Reconstruction 18.74 08292016 415049300 -61020 Misc. Supplies 26.50 08292016 0101 - 45000 -61105 Tires for Unit #555 356.00 08292016 610048800 -61115 Propane 38.54 08292016 010143100 -61020 Misc. Supplies 502.43 08292016 010142200 -61020 Misc. Supplies 332.39 08129/2016 2130 -44300 -61020 Subscription 35.00 0829/2016 0101 - 43200 -61325 AP- Computer Check Proof List by Vendor (08/302016 - 8:57 AK Page 10 Invoice No Description Amount Payment Date Acct Number Reference Cake for lntem Leaving 8.99 08/29/2016 7100- 00000 -24208 Misc. Supplies 72.15 08/29/2016 0101 -42200 -61020 Registration for Conference 242.60 08/29/2016 0101 -42200 -61315 Sewer Supplies 169.36 08/29/2016 520048200 -61140 Registration for Conference 245.00 08/19/2016 5100- 48100 -61315 Labor for Bosch Roto Hammer 83.08 08/29/2016 010141930.63105 Misc. Supplies 8.66 08/29/2016 010141930 -61120 Ad for Community Center 609.76 08/29/2016 213044300 -63025 Misc. Supplies 99.70 08/29/2016 010141230 -61005 Lodging for Conference 228.92 08 /29 /2016 010141230.61310 Misc. Supplies 84.49 0829 /2016 010141920 -61120 Tools 272.00 0829 /2016 5100 -48100 -61205 All Staff Meeting 33.16 08 /292016 010141200 -61310 Council Meeting 101.76 08 /292016 010141100 -61310 Server Memory 451.20 08 /29 /2016 010141420 -61225 Court Puking 2.00 0829/2016 010141200 -61410 Woodland Meeting 13.00 08 /292016 010141100 -61310 Tools 90.81 0829 /2016 010141930 -61205 Misc. Supplies 372.42 08/29/2016 610048800 -61020 Tools 124.11 08 /29 /2016 010143100 -61205 Tools 124.11 08 /29 /2016 010145000 -61205 Tools 124.10 08/292016 520048200 -61205 Check Total: 5,227.72 Vendor: YMCAAn( YMCA of Metro Mpls - Andover 00026159 Aquatics Reimburse - Band Booster Club Check Total: Total for Check Run: Total of Number of Checks: Check Sequence: 66 75.00 0829 /2016 2130 - 00000 -24201 75.00 92,217.81 66 ACH Enabled: False AP- Computer Check Proof List by Vendor (08/30/2016 - 8:57 AM) Page 11 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 08/31/2016- 3:01PM Batch: 00406.09.2016 Invoice No Description �s Amount Payment Date Acct Number NDOVER Reference Vendor: AmPaveSo American Pavement Solutions, Inc. Check Sequence: 1 ACH Enabled: False Payment #1 2016 Parking Lot Maintenance 18,946.04 09/06/2016 4180119300 -63010 Payment #1 2016 Crack Sealing 141,504.40 09/062016 4140 -49300 -63010 Check Total: 160,450.44 Vendor: Gametime Gametime Check Sequence: 2 ACH Enabled: False PII- 0040658 Maple View Park Improvements 19,315.31 09/06/2016 4150 -49300 -65300 PII- 0042078 Andover Lions PK Exem Station 3,477.88 09/062016 010145000 -65300 Check Total: 22,793.19 Vendor: HDSuppW HD Supply Waterworks, LTD. Check Sequence: 3 ACH Enabled: False F973794 Water Meters 10,079.09 09/062016 510048100 -61035 0004663 22 GA 4 COND WIRE 257.77 09/062016 5100 -48100 -61035 Check Total: 10,336.86 Vendor: IntersCo Interstate Companies Check Sequence: 4 ACH Enabled: False Payment #2 Crosstown Blvd Trail Improvement 58,237.75 09/062016 417049300 -63010 Check Total 58,237.75 Vendor: MNDOH Minnesota Department of Health Check Sequence: 5 ACH Enabled: False 1020034 2016 3rd Qtr Water Connection Fee 10,368.00 09/062016 5100 -48100 -63050 Check Total: 10,368.00 Vendor: NoValley North Valley, Inc. Check Sequence: 6 ACH Enabled: False Payment #3 173rd Lane Reconstruction 5,371.88 091062016 4140119300 -63010 Payment #3 2016 Street Reconstruction 19,185.42 09/06/2016 4140 -49300 -63010 Check Total; 24,557.30 AP- Computer Check Proof List by Vendor (08/312016 - 3:01 PM) Page I Invoice No Description Vendor: PearsorM Pearson Brothers, Inc. Payment #1 2016 Seal Coating Check Total: Vendor: PemberCo Pember Companies, Inc. Payment #1 Bunker Lk Blvd Sidewalk Improvement Check Total: Vendor: TotalCon Total Control Systems, Inc 7586 High Service VFD Upgrade Check Total: Vendor: TrautWel Trout Companies Payment #I Timber Trails Park Reconstruction Check Total: Vendor: WorksCom Works Computing, Inc. 26525 New Servers Check Total: Total for Check Run: Total of Number of Checks: AP- Computer Check Proof List by Vendor (08/31/2016 - 3:01 PM Amount Payment Date Acct Number Check Sequence: 7 349,299.22 09/06/2016 4140 -49300 -63010 349,299.22 48,960.86 48,960.86 10,841.00 10,841.00 99,042.25 99,042.25 18,221.50 18,221.50 813,108.37 11 Check Sequence: 8 09106/2016 4170 -49300 -63010 Check Sequence: 9 09/06/2016 5100 -48100 -63010 Check Sequence: 10 09/06/2016 4150149300 -63010 Check Sequence: 11 09/06/2016 4180149300 -61225 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public o s /City Engineer 0 SUBJECT: Approve Consultant /2018 Comprehensive Plan Update /16- 39B/Transportation Plan - Engineering DATE: September 6, 2016 INTRODUCTION The City Council is requested to approve Spack Consulting to provide Engineering services to update the City's transportation plan as part of the 2018 Comprehensive Plan Update. DISCUSSION A request for proposal was sent out to three engineering consultants to provide transportation planning to update the City's transportation plan: The proposal fees are as follows: Spack Consulting $24,329 WSB $28,250 (Base of $21,750 plus minimum required meetings $6,500) Bolton & Menk $39,430 All three proposals had a full understanding of the scope therefore staff recommends Spack Consulting based on previous projects they have worked on with the City and fee. BUDGETIMPACT The funding for the transportation plan update is anticipated to come from a Planning Assistance Grant through Met Council which will be available in October of this year. ACTION REQUIRED The City Council is requested to approve the Spack Consulting to provide Engineering services to update the City's transportation plan as part of the 2018 Comprehensive Plan Update. Res ectfully submitted, David D. Berkowitz cc: Bryant Ficek, Spack Consulting NDOVE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: David D. Berkowitz, City Engineer/Di ctor of Public Works a SUBJECT: Approve Hold Harmless Agreement & Easement Encroachment Agreement 1126-166 1h Ave. NW - Engineering DATE: September 6, 2016 INTRODUCTION The City Council is requested to approve the attached Hold Harmless & Easement Encroachment Agreement for 1126 — 166"' Avenue NW. DISCUSSION The property owners, Andrew and Rebecca Coubal at 1126 —166th Lane NW would like to construct a retaining wall as identified on Exhibit A of the attached Hold Harmless & Encroachment Agreement. To do so the retaining wall would need to be constructed within the drainage and utility easement. This retaining wall is needed to provide a manageable slope (less than 4:1) from the house to the side yard and to contain the required egress window. BUDGETIMPACT The fee has been paid for a Hold Harmless & Easement Encroachment Agreement as identified in the City's Fee Schedule. ACTION REQUIRED The City Council is requested to approve the attached Hold Harmless & Easement Encroachment Agreement for 1126 — 166th Avenue NW. Ree eectfiull(y submitted, r David D. Berkowitz Attachments: Hold Harmless & Easement Encroachment Agreement Wool cc: Andrew & Rebecca Coubal, 1126 — 166 th Ave. NW, Andover HOLD HARMLESS AGREEMENT AND EASEMENT ENCROACHMENT AGREEMENT THIS AGREEMENT, made this 25 day of August, 2016, by and between Andrew Coubal and Rebecca Coubal, married couple and as joint tenants (collectively referred to herein as "Grantor "), and the City of Andover, a Minnesota Municipal Corporation (hereinafter "City "). WHEREAS, The Grantor is the fee owner of 1126 166"' Ave NW, ANDOVER, MN 55304; Lot 6, Block 1, Country Oaks North), Andover, Anoka County, Minnesota; and WHEREAS, drainage and utility easements exist throughout the property; and WHEREAS, Grantor desires to construct a retaining wall (hereinafter "improvements ") in which the wall will encroach into said drainage and utility easement (see Exhibit A); WHEREAS, the City is willing to acknowledge and agree to an encroachment of the drainage and utility easement for said improvements assuming certain conditions are met; WHEREAS, Grantor is aware the area is for drainage and utility purposes and acknowledges that access, maintenance, repair and /or replacement may be required in said easement resulting in removal of the improvements; NOW, THEREFORE, in consideration of the foregoing and the City's consent and approval to the encroachment onto the drainage and utility easement, Grantor hereby agrees to hold the City harmless and indemnify the City from any and all liabilities, and defend against lawsuits, expenses, damages, acts or failures to act, attorney's fees and court costs, which may arise as a result of the Grantor or their successors in interest constructing and maintaining said improvements upon the utility easement of the City. Furthermore, the City not be held responsible for any damage to said improvements constructed on the City's easement if they are damaged or destroyed as a result of the City exercising its rights to access, excavate, repair, construct or maintain any public improvements within said easement. The City may require evidence of insurance from the Grantor to cover the indemnification required herein. IN WITNESS WHEREOF, the parties have hereunto set their hands this day of 2016. STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) CITY OF ANDOVER, a Municipal Corporation Its: Deputy City Clerk Its: ayor An re doubal Rebecca Coubal On this day of , 2016, before me, a notary public within and for said county, personally appeared for Michelle Hartner and Julie Trude to me known to be respectively the Deputy City Clerk and Mayor of the City of Andover, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. STATE OF MINNESOTA ) ) ss. COUNTY OF ANOaaKA ) On this U3 day Notary Public 2016, before me, a notary public within Andrew Coubal and Rebecca Coubal. Notary lic This instrument was drafted by: City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 This instrument is exempt from registration tax and recording fees under Section 386.77 of the Minnesota statutes. H:\Engineering\Mlscellaneous \General \Hold Harmless Encroachment Agreements \easementEncroachWoldExample.d= MARY F KLEIN } /i ��ass`�) "`'' N �;A�� NOTARYPUBLI -INNS MY COMMISSION EXPIRES 66 JANUARY 31, 2016 Notary Public 2016, before me, a notary public within Andrew Coubal and Rebecca Coubal. Notary lic This instrument was drafted by: City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 This instrument is exempt from registration tax and recording fees under Section 386.77 of the Minnesota statutes. H:\Engineering\Mlscellaneous \General \Hold Harmless Encroachment Agreements \easementEncroachWoldExample.d= W Type of Building — FULL BASEMENT WALKOUT HY —LAND SURVEYING, P.A. LAND SURVEYORS 913.0 Top of Block 11947 Idaho Ave. N. INVOICE NO. 33954 SET BY DEVELOPERS SURVEYOR Champlin. Minnesota 55316 F.B. NO. 912.56 Garage Floor PHONE (763) 323 -1300 SCALE 1 °= 50' — 912 Denotes Existing Contour FAX (763) 323 -7035 --0 --Denotes Proposed Contour 905.0 Lowest Floor hylandsurveyHgwestofflce.net Denotes Iron Monument Found W Type of Building — FULL BASEMENT WALKOUT DETAIL (Not to Scale) lgg� 9f2 m Utp 1 ro..3 ei, _ Z�ria aee NoY � Fpgy.FTt oM1pe/di B d�` u \ S � o e \ 3 ;o A) � h Qa � LOT 6. OAKS NORTH COUNTRY / oRNNP� s u�UT( \ This aurmy Is certified only to the be, named person w perows N 66'04'00' W and net y to subeeavent owns, mortgages or uue Insurers. All bugling Merlon. end Goof dewtioneomue be of a,Information edd aert Nded by dimt I hereby certify that this survey was prepared by me or under my direct supervision, and the I am a duly Registered Land Surveyor under the laws of the State of Minnesota. Surveyed by us this 10TH day of AUGUST 20 16 r i� s #4'z" Milton E. Hyland, Minn. Reg. No. 20262 EXt„6fe+ 0 Denotes Iron Monument Set Surveyors Certificate O Denotes Wood Hub Set E] For Excavation Only x000.0 Denotes Existing Elevation NOTE PROPERTY CORNERS O Denotes Proposed Elevation SET BY DEVELOPERS SURVEYOR F Denotes Surface Drainage Property Located In Part Of M Denotes Telephone Box SE 1/4 Sec. 1L. Twp. IL R. 24 0 Denotes TV Box — 912 Denotes Existing Contour ® Denotes Water Service --0 --Denotes Proposed Contour — Denotes Retaining Wall DETAIL (Not to Scale) lgg� 9f2 m Utp 1 ro..3 ei, _ Z�ria aee NoY � Fpgy.FTt oM1pe/di B d�` u \ S � o e \ 3 ;o A) � h Qa � LOT 6. OAKS NORTH COUNTRY / oRNNP� s u�UT( \ This aurmy Is certified only to the be, named person w perows N 66'04'00' W and net y to subeeavent owns, mortgages or uue Insurers. All bugling Merlon. end Goof dewtioneomue be of a,Information edd aert Nded by dimt I hereby certify that this survey was prepared by me or under my direct supervision, and the I am a duly Registered Land Surveyor under the laws of the State of Minnesota. Surveyed by us this 10TH day of AUGUST 20 16 r i� s #4'z" Milton E. Hyland, Minn. Reg. No. 20262 EXt„6fe+ ANL66W 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO CC FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Jason Law, Asst. City Engineer Award Quote /16- 12/Timber Trails Park Reconstruction/Paving — Engineering September 6, 2016 INTRODUCTION The City Council is requested to receive quotes and award the contract for Project 16 -12, Timber Trails Park Paving for paving of the driveway and bituminous trail. DISCUSSION The quote opening was held on Wednesday, August 31, 2016, at 11:00 a.m. at Andover City Hall. Quotes received are as follows: Contractor Bid Amount Czars of Tar $14,250.00 Northern Asphalt $17,700.00 Engineer's Estimate $17,575.00 This quote has a completion date of September 23, 2016. BUDGETIMPACT The paving for this project will be funded through Park Improvement Funds. ACTION REOUIRED The City Council is requested to award the contract to Czars of Tar in the amount of $14,250.00 for Project 16 -12, Timber Trails Park Paving. spectfully submitted, on J. Law, P.E. Attachments: Quote Tabulation PROJECT ESTIMATE Timber Trails Park Reconstruction -Driveway and Trail Paving (C.P. 16 -12) Quotes Received: 8/31/16 at 11.00 a . Engineer's Estimate Czars of Tar Northern Asphalt NOTES ITEM NO. DESCRIPTION UNIT EST. QUAN. UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Mobilization LS 1 $1,500.00 $1,500.00 $600.00 $600.00 $500.00 $500.00 2 Sawcut & Remove Bituminous Pavement SY 30 $15.00 $450.00 $30.00 $900.00 $30.00 $900.00 3 Bituminous Material for Tack Coat Gal 20 $5.00 $100.00 $5.00 $100.00 $10.00 $200.00 1 4 Type SP 9.5 Wearing Course Mix (2,B) TN 115 $135.00 $15,525.00 $110.00 $12,650.00 $140.00 $16,100.00 Total Bid Amount Total $17,575.00 $14,250.00 $17,700.00 Notes: 1 Trail to be constructed in one 2 -1/2" lift. Driveway to be constructed in two 1 -1/2" lifts. C I AMWA�(@ N 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of P rorks/City Engineer FROM: Jason Law, Asst. City Engineer SUBJECT: Declare Cost /Order Assessment Roll/16- 02/2016 Street Reconstruction — Engineering DATE: September 6, 2016 INTRODUCTION The City Council is requested to declare costs and order preparation of the assessment roll for Project 16 -02, 2016 Street Reconstruction. During the summer of 2016 the streets in the Prairie Meadows development were reconstructed. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs for a standard street section are being assessed to the benefiting properties. There is one property that could be split at a future date. That property will have the assessment amount for the potential lot deferred until a future date if and when it is split. The following table depicts the total project costs, assessable costs, City costs, feasibility assessment rate per unit, and actual assessment rate per unit. Project # Total Project Costs Assessable Costs 25% City Costs 75% Feas. Assess. Rate Per Unit Actual Assess. Rate Per Unit 16 -02 $423,077.90 $105,769.48 $317,308.42 $7,200.00 $7,051.30 After declaring the costs, the assessment rolls will be prepared and presented to the City Council for approval and a public hearing date will be set. BUDGETIMPACT Seventy -five percent (75 %) of the total project costs will be funded from the City's Road & Bridge Fund The remaining 25% of the total project costs will be assessed to the benefiting properties. Based upon current market conditions, the finance department is recommending these assessments be extended over a 10 -year period at a 4.5% interest rate. ACTION REQUIRED The City Council is requested to approve the resolution declaring costs and directing the preparation of the assessment roll for Project 16 -02, 2016 Street Reconstruction. pectfully submitted, on J. La , P.E. Attachments: Resolution & Final Assessment Worksheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 16-02,2016 STREET RECONSTRUCTION. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final construction costs for the improvement amount to $343,202.49, the expenses incurred or to be incurred in the making of such improvement amount to $79,875.41, so that the total project costs of the improvement are $423.077.90. 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $317,308.42, and the amount to be assessed against benefited property owners is declared to be $105.769.48. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years. The first of the installments to be payable on or before the 1 st Monday in January 2017, and shall bear interest at the rate of 4_5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of September , 2016, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2016 Street Reconstruction Project No.: 16 -02 Prairie Meadows Addition Feasibility Report Date: 12/15/15 Const. Amount: $ 343,300.00 Contract Award Date: 4/5/16 Amount: $ 362,746.21 Actual Construction Cost Amount: $ 343,202.49 Actual Expenses Engineering (Includes Design, Surveying, Inspection, etc.): $ 49,419.58 Consulting Costs $ Aerial Mapping (1% of street) $ 3,066.02 Drainage Plan (0.3% of street/storm) $ 1,029.61 Administration (3 %) $ 10,296.07 Assessing (1 %) $ 3,432.02 Bonding (0.5 %) $ _ Recording Fees / Legal & Easement $ _ Advertising $ 325.19 Permit and Review Fees $ 275.00 Street Signs (Materials and Labor) $ _ Material Testing $ 2,863.62 Construction Interest $ 4,676.36 City Costs $ 4,491.94 Total Actual Expenses $ 79,875.41 Expenses Multiplier 23.27355% Total Actual Project Cost Amount: $ 423,077.90 Street & Storm Sewer Construction Costs Indirect Costs Total Project Costs Assessable Costs (25 %) City Costs (75 %) $ 343,202.49 $ 79,875.41 $ 423,077.90 105,769.48 317,308.42 Road & Bridge Fund Feasibility Assessment Rate Per Unit $ 108,000.00 /15 Units= $ 7,200.00 Actual Assessment Rate Per Unit $ 105,769.48 / 15 Units= $ 7,051.30 Final Assessment Worksheet 2016 Street Reconstruction (C.P. 16 -02) Final Project Quantities SUMMARY OF PROJECT COSTS - LOW BID CONTRACTOR PRICES Streets (C.P. 16 -02) BID PRICE AMOUNT ACTUALAMOUNT Estimated Construction Cost $331,145.33 $ 306,601.61 Storm Sewer (C.P. 16 -02) Estimated Construction Cost $31,600.88 $36,600.88 CONSTRUCTION COST ESTIMATE $362,746.21 1 $ 343,202.48 North Valley, Inc. Bid Prices PRAIRIE MEADOWS (C.P. 16 -02) ITEM NO. DESCRIPTION UNIT EST. QUAN. UNIT PRICE AMOUNT ACTUAL QUAN. AMOUNT 1 2021.501 Mobilization LS 0.65 $9,076.37 $ 5,899.64 0.65 $ 5,899.64 2 2104.501 Remove Curb 8 Gutter LF 20 $6.41 It 128.20 26 $ 166.66 3 2104.501 Remove Metal Culvert LF 130 $16.55 $ 2,151.50 130 $ 2 151.50 4 2104.503 Remove Concrete Driveway Pavement SF 1,820 $0.88 $ 1.601.60 1,832 $ 1.612 .16 5 2104.505 Remove Bituminous Pavement SY 560 $3.78 $ 2.116.80 198 $ 748.44 7 2104.509 Remove Concrete Flume EA 2 $373.74 It 747.48 1 2 It 747.48 8 2104.511 Sawing Concrete Pavement Full Depth) LF 140 $6.25 $ 875.00 193 $ 1,206.25 9 2104.513 Sawing Bit Pavement Full Depth) LF 420 $2.14 $ 898.80 197 $ 421.58 11 2104.602 Salvage and Reinstall Mailbox EA 15 $90.76 $ 11361.40 19 $ 1.724.44 12 2105.501 Common Excavation LV CY 1,400 $11.45 $ 16 030.00 1.356 $ 15 526.20 13 2105.507 Sub grade Excavation L CY 220 $13.07 $ 2875.40 54 $ 705.78 14 2105.603 Ditch Gradina LF 50 $16.02 $ 801.00 40 $ 640.80 15 2105.607 Haul 8 Place Excess Reclaim Material L CY 640 $10.16 It 6,502.40 648 $ 6,583.68 16 2105.607 Haul 8 Stockpile Excess Reclaim Material L CY 550 $9.36 $ 5.14800 $ 17 2130.501 Waler MGAL 25 $29.90 $ 747.50 30 $ 897.00 18 2211.501 Aggregage, Base Class 5 TON 30 $32.03 $ 960.90 41.71 $ 1,335.97 19 2211.607 Crushed Rock C CY 21 $48.05 It 1,009.05 11 It 528.55 20 2215.501 Full Depth Reclamation BY 10.940. $1.26 $ 13,784.40 10,940 $ 13,784.40 21 2232.501 Mill Bituminous Surface 1.5" SY 30 $9.08 $ 272.40 30 $ 272.40 22 2357.502 Bituminous Material For Tack Coat Gal 480 $2.72 $ 1,305.60 684 $ 1,860.48 23 2360.501 Type SP 9.5 Wearing Course Mix 2,C TN 950 $60.48 $ 57456.00 825.74 $ 49 940.76 24 2360.501 Type SP 9.5 Vvileanng Course Mbc 2 B - Driveways TN 70 $124.81 $ 8.736.70 60.38 $ 7.536.03 25 2360.501 Type SP 12.5 Wearing-Course Mixture (2,C) TN 950 $57.49 It 54,615.50 853.19 $ 49049.89 26 2411.507 Concrete Flume EA 2 $537.96 $ 1,075.92 2 $ 1,075.92 27 2501.511 18" RC Pie Culvert CL V LF 88 $60.70 $ 5,341.60 88 $ 5,341.60 28 2501.515 15" CS Pipe A rort EA 3 $452.46 $ 1,357.38 3 $ 11357,38 29 2501.569 18 " RC Safety Aron EA 2 $1241.51 It 2,483.02 2 $ 2,483.02 30 2503.511 16" Ductile Iron Pipe Sewer CL 52 LF 100 $88.29 $ 8 829.00 100 $ 8,829.00 32 2504.602 Irrigation System Modifications FA 75 $69.41 It 5,205.75 131 $ 9.092.71 33 2506.516 Castinq Assembly EA 4 $480.05 $ 1920.20 4 $ 1920.20 36 2506.602 Construct Drainage Structure Type 420-2x3' EA 4 $2,383.70 $ 9,534.80 4 $ 9534.80 37 2511.501 Random Riprap Class III CY 14 $99.32 $ 1.390.48 14 $ 1.390.48 38 2531.501 Concrete Curb and Gutter Design Surmountable LF 7 250 $10.76 $ 78 010.00 7,336 $ 78,935.36 40 2531.507 6" Concrete Driveway Pavement SY 210 545.19 $ 9,489.90 192 $ 8.676.48 41 2563.601 Traffic Control LS 0.65 $3,363.59 $ 2186.33 0.65 $ 2186.33 42 2573.530 Inlet Protection EA 4 $154.83 $ 619.32 4 $ 619.32 43 2573.533 Sediment Control Log Type Straw LF 150 $4.27 $ 640.50 150 $ 640.50 44 2574.508 Fertilizer Type i LB 40 $1.07 $ 42.80 58 It 62.06 45 2574.525 Common Topsoil Borrow L CY 940 $26.70 $ 25,098.00 666 It 17,782. 46 2575.501 Seeding AC 0.2 $1601.70 $ 320.34 0.30 $ 480.51 47 2575.502 Seed Mixture 25-151 LB 30 $5.34 $ 160.20 46 $ 245.64 48 2575.505 Sodding Type Lamm SY 4.030 $5.34 $ 21520.20 3.793 $ 20,254.62 49 2575523 Erosion Control Blankets Category 1 SY 560 $2.67 $ 1495.20 1,481 $ 3954.27 Drains a Basin - 169th Lane 8 P022Z Street LS 1 1 $ 5,000.00 Tote/ $ 362,74( 1 $ 343,202.49 SUMMARY OF PROJECT COSTS - LOW BID CONTRACTOR PRICES Streets (C.P. 16 -02) BID PRICE AMOUNT ACTUALAMOUNT Estimated Construction Cost $331,145.33 $ 306,601.61 Storm Sewer (C.P. 16 -02) Estimated Construction Cost $31,600.88 $36,600.88 CONSTRUCTION COST ESTIMATE $362,746.21 1 $ 343,202.48 C I T Y IV F ND OVEN 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.AN DOVE RMN. GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator L--,<--' David D. Berkowitz, Director of Publi orks /City Engineer FROM: Jason Law, Asst. City Engineer SUBJECT: Declare Cost/Order Assessment Roll/16- 11/173`d Lane NW Reconstruction — Engineering DATE: September 6, 2016 INTRODUCTION The City Council is requested to declare costs and order preparation of the assessment roll for Project 16 -11, 173rd Lane NW Reconstruction. DISCUSSION During the summer of 2016, 173`d Lane NW from Round Lake Boulevard NW to Tulip Street was reconstructed. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs for a standard street section are being assessed to the benefiting properties. The following table depicts the total project costs, assessable costs, City costs, feasibility assessment rate per unit, and actual assessment rate per unit. Project # Total Project Costs I Assessable Costs (25 %)* I City Costs (75% ) Feas. Assess. Rate Per Unit Actual Assess. Rate Per Unit 16 -11 $187,186.33 1 $41,768.65 $145,417.68 $2,200.00 $1,670.75 *minus extra pavement depth costs After declaring the costs, the assessment rolls will be prepared and presented to the City Council for approval and a public hearing date will be set. BUDGETIMPACT The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs (minus extra pavement depth cost over 3" standard street section) assessed to the benefiting properties fronting along the improvements as identified in the City's Roadway Reconstruction Assessment Policy. The remaining costs will be funded through the City's Road and Bridge Fund, and in turn reimbursed through the City's Municipal State Aid funds. Based upon current market conditions, the finance department is recommending these assessments be extended over an 8 -year period at a 4.5% interest rate. ACTION REQUIRED The City Council is requested to approve the resolution declaring costs and directing the preparation of the assessment roll for Project 16 -11, 173`d Lane NW Reconstruction. es ectful sub, son J. Law, P.E. Attachments: Resolution & Final Assessment Worksheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 16 -11, 173`d LANE NW RECONSTRUCTION . THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final construction costs for the improvement amount to $146,045.74, the expenses incurred or to be incurred in the making of such improvement amount to $41,140.59, so that the total project costs of the improvement are $187.186.33. 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $145,417.68, and the amount to be assessed against benefited property owners is declared to be $41,768.65. 2. Assessments shall be payable in equal annual installments extending over a period of 8 years. The first of the installments to be payable on or before the 1 st Monday in January 2017, and shall bear interest at the rate of 4_5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of September , 2016, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk Project Name: Project No. : Feasibility Report Const. Est. Contract Award Actual Construction Cost Actual Expenses FINAL ANDOVER ASSESSMENT WORKSHEET 173rd Lane NW Reconstruction 16 -11 Date: 12/15/15 Date: 4/5/16 Engineering (Includes Design, Surveying, Inspection, etc.): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of streettstorm) Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Actual Expenses Expenses Multiplier Total Actual Project Cost Street & Storm Sewer Construction Costs :ion for Extra Depth (3" standard vs 3.5 paved) Construction Costs (minus deductions) Assessable Construction Costs (25% minus Extra Depth) Assessable Indirect Expenses I Total Assessable Costs (25% - Extra Depth) I City Costs (75 %+ Extra Depth) Amount: $ 202,900.00 Amount: $ 155,920.43 Amount: $ 146,045.74 23,937.88 1,423.59 438.14 4,381.37 1,460.46 325.19 275.00 3,994.24 2,073.02 2,831.70 41,140.59 �. d:1rZY3�i7 Amount: $ 187,186.33 $ 146,045.74 $ (15,691.50) $ 130,354.24 x .25 $ 32,588.56 $ 9.180.09 $ 41,768.65 $ 145,417.68 Road & Bridge Fund (MSA Funds) Feasibility Assessment Rate Per Unit $ 55,110.00 / 25 Units= $ 2,200.00 Actual Assessment Rate Per Unit $ 41,768.65 / 25 Units= $ 1,670.75 Final Assessment Worksheet 173rd Lane NW Reconstruction (C.P. 16 -11) (SAP 198 - 112 -002) Final Project Quantities SUMMARY OF PROJECT COSTS - LOW BID CONTRACTOR PRICES streets (C.P. 16.11) BID PRICE AMOUNT ACTUAL AMOUNT Estimated Construction Cost $149,247.24 $142,359.35 Storm Sewer (C.P. 16 -11) Estimated Construction Cost $6,673.19 $3,686.39 CONSTRUCTION COST ESTIMATE 1 $155,920.43 1 $ 146,045.74 North Valley, Inc. Bid Prices 173rd Lane NW (C.P. 16.11) SAP 198- 112.002 60=- _ UNIT LS EST. QUAN. 0.35 UNIT PRICE $9076.37 AMOUNT $ 3176.73 ACTUAL -QUAN. 0.35 AMOUNT $ 3176.73 1 2021.501 Mobilization 2 2104.501 Remove Curb & Gutter LF 20 $6.41 $ 128.20 158.00 $ 1.01278 4 2104.503 Remove Concrete Orvawa Pavement SF 0 $0.88 IS 182.00 $ 160.16 6 2104.509 Remove Drainage Structure EA 1 $606.97 $ 606.97 $ 8 2104.511 Sawing Concrete Pavement Full Depth) LF 0 $6.25 $ 25.00 $ 156.25 9 2104.513 Sawing Bit Pavement IF ull Depth) LF 260 $2.14 $ 556.40 218.00 $ 466.52 10 2104.523 Salvage Casting EA 1 $133.47 $ 133.47 1.00 $ 133.47 13 2105.507 Subgrade Excavation L CY 0 $13.07 $ 18.00 $ 235.26 14 2105.603 Ditch Grading LF $16.02 $ 1922.40 130.00 $ 2082.60 18 2105.607 Haul & Stockpile Excess Reclaim Material L CY $9.36 $ 594.00 $ 5,559.84 17 2130.501 Water MGAL $29.90 $ 747.50 30.00 $ 897.00 18 2211.501 A re a e Base Class 5 TON $32.03 $ 77.80 $ 2,491.93 20 2215.501 Full Depth Reclamation SY K440 $1.26 $ 10 962.00 8,700.00 $ 10 962.00 21 2232.501 Mill Bituminous Surface 1.5" SY $9.08 $ 272.40 30.00 $ 272.40 22 2357.502 Bituminous Material For Tack Coat Gal $2.72 $ 1 196.80 566.00 $ 1 539.52 23 2360.501 T e SP 9.5 Wearn Course Mix 2,C TN $60.48 $ 55641.60 721.07 $ 43610.31 25 2360.501 T e SP 12.5 Wearin Course Mixture 2 C TN $57.49 $ 67 838.20 1,055.32 $ 60 670.35 31 2503.602 Connect to Existing Storm Sewer EA 2 $634.55 $ 1.269.10 $ 34 2506.521 Install Castin EA 1 $220.71 $ 220.71 1.00 $ 220.71 35 1 2508.602 Construct Drainage Structure Type 405 EA 1 $4,442.94 $ 4,442.94 0.75 S 3,332.21 39 2531.501 Concrete Curb and Gutter Design B618 LF 20 $21.52 $ 430.40 159.00 $ 3,421.68 41 2563.601 Traffic Control LS 0.35 $3,363.59 $ 1,177.26 0.35 $ 1177.26 42 2573.530 Inlet Protection EA 4 $154.83 $ 619.32 4.00 $ 619.32 43 2573.533 Sediment Control Log Ty Straw LF 20 $4.27 $ 85.40 170.00 $ 725.90 44 2574.508 Fertilizer, Type 1 LB 20 $1.07 $ 21.40 2.00 $ 2.14 45 2574.525 Common Topsoil Borrow L CY 10 $26.70 $ 267.00 20.00 $ 534.00 46 2575.501 Seedin AC 0.1 $1601.70 $ 160.17 0.03 $ 48.05 47 2575.502 Seed Mixture 25 -151 LB 14 $5.341 $ 74.76 1 4.00 $ 21.36 48 2575.505 Soddina Type Lawn SY 0 $5.34 $ 40.00 S 213.60 49 1 2575.523 Erosion Control Blankets Category 1 740 $2.67 $ 1,975.80 116.00 $ 309.72 50 2582.502 4" Solid Line White - Paint 5000 $0.21 $ 1050.00 4989.00 $ 1,047.69 51 2582.502 4" Double Solid Line Yellow - Paint 2LF 2,550 $0.37 $ 943.50 1 2,554.00 $ 944.98 $ 155,920.43 $ 146,045.74 Total SUMMARY OF PROJECT COSTS - LOW BID CONTRACTOR PRICES streets (C.P. 16.11) BID PRICE AMOUNT ACTUAL AMOUNT Estimated Construction Cost $149,247.24 $142,359.35 Storm Sewer (C.P. 16 -11) Estimated Construction Cost $6,673.19 $3,686.39 CONSTRUCTION COST ESTIMATE 1 $155,920.43 1 $ 146,045.74 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community D pment Director SUBJECT: Approve the Reconveyance of Tax Forfeited Property to the State of Minnesota — Section 9 - Planning DATE: September 6, 2016 INTRODUCTION The City has received notice from Anoka County that the City is required to convey back to the State of Minnesota any parcel of tax forfeited land that is not being used for the intended use of the property in accordance with Minnesota Statute Section 282.01. DISCUSSION The City of Andover acquired the property October 2, 1987 as a tax forfeit property from the State of Minnesota for street and utility purposes. This parcel consisting of two property identification numbers (PIN 09- 32 -24 -31 -0021 & PIN 09- 32 -24 -31 -0022) is located in Section 9 in the 2800 block of 167h Lane NW and 168a' Lane NW in north central Andover. Staff has evaluated the parcel and determined that it has not and will not be used for the intended purpose for which it was acquired. City staff recommends the City Council approved the attached resolution authorizing the reconveyance of the property back to the State. ACTION REQUESTED The Council is asked to approve the attached resolution. Attachments Resolution Location Map /Aerial Photograph Respectfully submitted, I David L Carlberg CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION AUTHORIZING THE RECONVEYANCE OF TAX FORFEITED LAND LEGALLY DESCRIBED BELOW TO THE STATE OF MINNESOTA PURSUANT TO MINNESOTA STATUTE 282.01, SUBD. 1D. WHEREAS, the City of Andover received a conditional use deed dated October 2, 1987 from the State of Minnesota for tax forfeited land legally described as the East 33 feet of the Northeast Quarter of the Southwest Quarter of Section 9, Township 32, Range 24, Anoka County, Minnesota; and WHEREAS, Minnesota Statute 282.01 Subd. 1 d requires that said land be put to a public purpose within a certain amount of time or it must be conveyed back to the State of Minnesota; and WHEREAS, the above described land has not been put to a public use and must therefore be deeded back to the State of Minnesota. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the reconveyance of the land legally described above to the State of Minnesota and hereby authorizes the City Administrator to execute a deed of said land back to the State. Adopted by the City Council of the City of Andover on this 6`h day of September, 2016. CITY OF ANDOVER WI NIMIS Michelle Hartner, Deputy City Clerk Julie Trude, Mayor ANT)b,VER Section 9 Date Created: August 18, 2016 Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT DATE: Mayor and Councilmembers Jim Dickinson, City Administratc Stephanie L. Hanson, City Plannc 0 Approve Final Plat Filing Extension — County Oaks North 3`d and 40h Additions — SW Land, LLC -planning September 6, 2016 INTRODUCTION On November 17, 2015 City Council approved the preliminary plat for the development known as Country Oaks North 2nd Addition. On June 7, 2016 the City Council approved the final plat. Resolutions R099 -15 and R055 -16 are attached for your review. DISCUSSION Andover City Code 11 -2 -3 states "within one (1) year following approval of the preliminary plat, unless an extension of time is requested in writing by the subdivider and granted by the City Council, the subdivider shall submit the final plat for approval. The final plat shall incorporate all changes required by the Council, and in all other aspects, it shall conform to the preliminary plat as approved." The approved preliminary plat consists of 85 lots. The final plat consists of 18 lots and 1 outlot. The intent of the outlot is to phase in additional lots as the market warrants. The future additions consist of 41 lots in the 3`d Addition and 26 lots in the 4`h Addition. ACTION REQUIRED The City Council is requested to approve an extension for the submittal of Country Oaks North 3`d Addition Final Plat no later than December 31, 2017 and the submittal of Country Oaks North 4`h Addition Final Plat no later than December 31, 2019. Attachments Resolution Resolutions R099 -15 and R055 -16 Andover City Code 11 -2 -3 Country Oaks North 2 "d Addition Preliminary and Final Plats Rem-' I 11 Submitt d, Stephanie L. Hanson CITY OF ANDOVER COUNTY OFANOKA STATE OF MINNESOTA FTiNINOWWN A RESOLUTION APPROVING THE EXTENSION FOR THE SUBMITTAL OF THE FINAL PLAT FOR COUNTRY OAKS NORTH THIRD ADDITION AND COUNTRY OAKS NORTH FOURTH ADDITION FOR THE PROPERTY LEGALLY DESCRIBED AS; Country Oaks North Second Addition Outlot B WHEREAS, the City Council approved the preliminary plat for Country Oaks North Second Addition on November 17, 2015 and the final plat for Country Oaks North Second Addition on June 7, 2016; and WHEREAS, Country Oaks North Second Addition Outlot B is intended for future phasing of Country Oaks North Third and Fourth Additions; and WHEREAS, Andover City Code 11 -2 -3 requires final plats shall conform with the approved preliminary plat and final plats shall be filed with the City within one (1) year of the preliminary plat approval; and WHEREAS, the Developer has requested to extend the filing of the final plats (s) for Country Oaks North Third and Fourth Additions due to decreased market demand for residential lots. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve an extension for the submittal of the final plats for Country Oaks North Third Addition and Country Oaks North Fourth Addition contingent upon the following: 1. Country Oaks North Third Addition shall be submitted to the City of Andover for final plat approval no later than December 31, 2017. 2. Country Oaks North Fourth Addition shall be submitted to the City of Andover for final plat approval no later than December 31, 2019. 3. The lot configurations for the Country Oaks North Third and Fourth Additions shall conform to the Country Oaks North Second Addition preliminary plat approved by City Council on November 17, 2015 as shown in Exhibit A. 4. Changes to the lot configurations approved as part of the Country Oaks North Second Addition preliminary plat will require the developer to resubmit an updated preliminary plat. 5. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. Adopted by the City Council of the City of Andover this 6th day of September, 2016. ATTEST CITY OF ANDOVER Michelle Harmer, City Clerk Julie Trude, Mayor C C fC t at a C C \' Q ^^ Er -t LXj c W a. u y n oC Q Q C C L rsu_ns �'_^ Prellmin[ryPlel Mw ,d r...r�e _ N[mJ AemXOr. RECEIVED OCT S 1015 CITY�„ppIDBVER C201 ..Mi.P u PMlm, PW BW WM LLL Lmntly W W NoM BswM MENM MOw 4 MN D OCT 5 2015 CITY OF ANDOVER . .........� 4ElAlf ielNUl.i C2O2 . CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R099 -15 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "COUNTRY OAKS NORTH SECOND ADDITION" FOR PROPERTIES LEGALLY DESCRIBED AS; The Northwest Quarter of the Southeast Quarter, Section 11, Township 32, Range 24, Anoka County, Minnesota; and, that part of the Northeast Quarter of the Southeast Quarter of Section 11, Township 32, Range24 lying westerly of the west right of way line of Burlington Northern Railroad as now laid out and traveled, Anoka County, Minnesota; and, the North 20 Acres of the Southeast Quarter of the Southwest Quarter of Section 11, Township The South 330 feet of the Northeast Quarter of the Southwest Quarter of Section 11, Township 32, Range 24, Anoka County, Minnesota. Except Roads; and, Outlot A, Country Oaks North, Anoka County, Minnesota; and, Lot 1, Block 2 Country Oaks North, Anoka County, Minnesota. WHEREAS, SW Land, LLC has requested approval of a preliminary plat for Country Oaks North Second Addition; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends approval of the preliminary plat to the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Preliminary Plat of Country Oaks North Second Addition with the following conditions: 1. A combination of park land dedication, cash dedication and trail dedication as recommended by the Park and Recreation Commission with final approval by the City Council. 2. City of Andover staff comments dated October 22, 2015 (see attached), Lower Rum River Watershed District comments, and Anoka County Highway Department comments dated June 15, 2015 (see attached) shall be satisfactorily addressed prior to any grading of the site. The Andover Engineering Department will determine when all items have been addressed. 3. Exhibit A shall regulate the rural lot dimensions for the proposed development. 4. Exhibit B shall regulate the tree preservation areas. 5. Each driveway on the residential lots must be constructed of concrete or bituminous materials from the street to the driveway leading into the garage. 6. Outlot B is deemed unbuildable until such time an additional municipal sewer connection is available to the lot. • 7. Approval is contingent upon the applicant providing public easements of sufficient size to in allow constriction of public streets, sanitary sewer and water utilities to serve the plat compliance with the City Code. S. Separate easement documents will be required for each proposed vehicle maintenance access and trail easement at the time of approval of the final plat. 9. Prior to final plat recording at Anoka County, a development agreement acceptable to the City Attorney must be executed by the Developer- 10. Such plat approval is contingent upon the rezoning of the properties to accompany single family urban development. 11. Home construction shall be the same or similar to the housing styles and color- schemes in Exhibit C. 12. A Conservation Easement shall be evaluated up to 30 feet wide along the north side of the one acre lots that abut the Maple View Open Space that are located on the north side of 167°i Avenue NW for City Council consideration prior to final plat approval. 13. The developer shall encourage all contractors and builders constructing residential homes within the development site to use 167`s Avenue NW to access the development site. Adopted by the City Council of the City of Andover this 17th day of November, 2015. . ' ATTEST: 'Mir elle Hamner, City Clerk 0 CITY OF ANDOVER /Julie Trude, Mayor • • EXHIBIT A PUD LOT STANDARDS The rural lot PUD standards are as follows: No. lItem nt Setback P, 1 Standard P.U.D. leason for Request 1 in. Lot Width 300feet 80 to 235 feet ro provide urban amenities with a rural feel 2 Min.LotDepth 150 feet 180 — 328 feet 2onforms to R -1 standards. All lots exceed lot orner lot epth standards 3 Wn, Lot Area 2.5 acres 1 acre ro provide a transitional buffer between the urban lots and 2.5 acre rural lots; To provide a variety of lot sizes to clients within the City of Andover, there 's a market demand for larger urban lots; To rovide a rural feel in an urban environment 4 nt Setback 0 feet 0 feet nforms to R -1 setback standards 5 e Setback 10 feet 10 feet Conforms to R -1 setback standards back to street [ear 0 feet 0 feet orner lot 6 Setback 50 feet 50 feet Coaforms to R -1 setback standards Tree Preservation Plan EXHIBIT B • r i un A �= -z z I TREE PRESERVATION PLAN COUNTRY OAKS NORTH SECOND ADDITION t` € m i i9i j'j`i I ?III (' ±,,I - #f� \ \ • r i un A �= -z z I 133:IIN11 y BUILDING ELEVATIONS 0 CO 2212 e e - • FY' 11 mm� �u m ,r 0 EA 0 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R055 -16 A RESOLUTION APPROVING THE FINAL PLAT OF "COUNTRY OAKS NORTH SECOND ADDITION" FOR PROPERTY LEGALLY DESCRIBED AS; The South 330 feet of the Northeast Quarter of the Southwest Quarter, Section 11, Township 32, Range 24, Anoka County, Minnesota The North Half of the Southeast Quarter of the Southwest Quarter of Section 11, Township 32, Range 24, Anoka County, Minnesota Lot 1, Block 2, Country Oaks North, Anoka County, Minnesota Outlot A, Country Oaks North, Anoka County, Minnesota WHEREAS, the City Council has approved the preliminary plat for Country Oaks North Second Addition; and WHEREAS, the Developer has presented a final plat of Country Oaks North Second Addition; and WHEREAS, the final plat of Country Oaks North Second Addition conforms to the approved preliminary plat for Country Oaks North Second Addition. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Country Oaks North Second Addition contingent upon the following: 1. The plat shall conform to the final plat stamped received by the City of Andover May 5, 2016- 2. Separate Vehicle Maintenance Access Agreements shall be provided per approved grading plan over, under, and across Lots 5 and 6, Block 5; Lot 5, Block 4; Lot 1, Block 1; Lots 1, 2 and Outlot B, Block 3. The agreements must be approved by the City Attorney and recorded at the County with the final plat. 3. Park dedication will be a combination of land and cash. Park dedication and trail fees shall be paid on a per unit basis at the rate in effect at the time of final plat approval and subject to increase as provided by state statute. Payment shall be made prior to the issuance of building permits. 4. A Development Agreement and Assessment Agreement shall be executed prior to the filing of the final plat. 5. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. Adopted by the City Council of the City of Andover this 7th day of June, 2016. ATTEST CITY OF ANDOVER Michelle Hamner, City Clerk J 'e rude, Mayor 8. At said hearing, all persons interested in the plat shall be heard. (Amended Ord. 314, 10-4 -2005. Amended 9/18/07, Ord. 355) 6'. Council Action: a. After the Planning Commission acts on the preliminary plat, the Council shall approve, disapprove, or modify the preliminary plat. The date of the meeting shall be at the discretion of the City and in adherence to the 120 -Day Rule as defined in Minnesota State Statute 462.358 Subd. 3b. (Amended 9118/07, Ord. 355) b. If the Council should deny the plat, the grounds for any such denial shall be set forth in the proceedings of the Council and reported to the subdivider within fourteen (14) days thereafter. (Amended 9/18/07, Ord. 355) c. Approval of a preliminary plat by the Council is tentative only, subject to the compliance with all requirements and recommendations in the preliminary plat resolution as a basis for preparation of the final plat. (Amended 9/18/07, Ord. 355) 6. Petition To Rezone: At the time of the filing of the preliminary plat, the subdivider shall submit to the City a petition for rezoning to the proposed future use of said land if the land is not already so zoned. The owner of said land shall join in said petition. (Amended 9/18/07, Ord. 355) 11 -2 -3: FINAL PLAT: A. Procedure: Prior to Council approval of a final plat, the following procedures shall be followed: 1. Application: The Final Plat Fee shall be paid at the time of Final Plat Application. The fee is determined by the Fee Ordinance adopted by the City Council. (Amended 9/18/07, Ord. 355) 2. Filing Of Final Plat Within one year following approval of the preliminary plat, unless an extension of time is requested in writing by the subdivider and granted by the Cou cil, the subdivider shall file seven (7) copies of the final plat with the CiWand shall pay a filing fee as set by ordinance 2. The final plat shall incorporate all changes required by the Council, and in all other respects, it shall conform to the preliminary plat as approved. If the final plat is not filed within one year following approval of the preliminary plat, the approval of the preliminary plat shall be considered void, unless an extension is applied for and granted by the Council. (Amended 9/18/07, Ord. 355) 2 See subsection 1 -7 -3H of this code. SN•N'N4 3 -,rn ms LEFPMILY5RE 0EVELWMEM SUmMA4RY Lk59 ,"iri urz_imwsxw ENGINEERING orn^. uamr ..Haut SURVEYING ENVIRONMENTAL. PLANNING �.iP1aB Ww MAafc[twn ax¢, �T^rvr ^�wa, ^x..n�nv.uv ,vxx Pwa�Ql xurmn,o�rE,nYRN M'i.! em�rl xwwr ww rsoxne.E« "'°FA61O ""O`I °gym Preliminary Plat aao ��tl,a.< wl«rno..oeatlxvx �� ^.�xxro sue. vss^ affi.rr SW Land LLC PROPERrYDESCMMM L �. ^a PROS 1lxxxv�..nomxax. w...o.,b.Nax..,, r..aba Country Oaks North Second Addition rFtl P ^awnw.x.o^ma.x.>anx.,�. w..,a^.b.0 wunory r.wx # x� v Ny xmN a w..x na, tl-^ m a xwur^ Andover, MN ew sen..R ow^ a N s ^w..0 o,xw a �iar..xxba R.vrv.®nnxa- nurvFwawa , W Mapbna^r P.P ^.xMW G.b. W.ms ` MM�AxMaMMeNw O^xrtl0.9etl^xtl0^,xtl R WuAU.eYObx^NUU.tmM1.IFnmu �� 11^ MSw.nnOYFSq M^Y(ain. W.wx E16RT Preliminary Plat rm&sREARPA RECEIVED ..dR. OCT 5 2015 oEVEEOPNExrnores C1 TY VER 5. rSxeErx.v,E xacermrnrovRiarmY. e anx NYrr FAM1DB (,SeeILaYN1WRD.V KdxR® MsIVLEMr RIMVIS OYM R uiwE,rslons xoeceoro rxErxassrwor. s. wuEwnn vw,eE.r,ensewmux,u.ExRReELmxe, 5. Y90CIF NNMEXMLE 1LLE66 EIFNERe B W LL EE VROVCfL Le R 86NUR �xaE COCIINEV r. 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'n 1 w r ` I tMmsF Si xr -J- -a - -- -J Is a — I (� I.., \P m \ BLOCK \I) 11 6' '1 t 5 81MPr —4 61 811\ IA �� 6 1: ssla a 14 IN sl ' 13 12 I� 11 ` � � x3re•sw' 191ays . w law YITMO a.(1) M=0(MM AAI 14) 1 1 81NElE FNAILV BME OEVELOPMEN (SIIMMMY \ � LEGAL OE3CWPfIIXI ` ` ` P To911 = OEV£ MENT NOTES ParrN70 noon LEOFMS � .StnArm�mFeR – — Fvew ra•_nam lxaoeo Re,lwnwa fl, VTwC1EUm,alwwAClESs ....... mu�rxr T B II 11 P -1 I II e DRAINAGE AND IR1LfTY EASEMENT- TYPICAL N o w tm scat IN FFtr ENGINEERING SURVEYING ENVIRONMENTAL Eein `PLA 1 HG 1, Preliminary Plat SW Land LLC PROJECT Country Oaks North Second Addition IOLATON Andover, MN CFYJl1ED oCT 5 2015 r p Mill A Neen. GbrRll Comm ,tom ®vax�rer�m..r>,� ufvo�mvowecr m Tw iAl�'e OP MLYtB1 V TA�� rzOMv RHGI4tAFTON Nuye®t ;, tlr OMAN eY '�OBY RMM WN OAl'6 vamacrn 8.06.2015 2013085.1 slreerNlJMemL C202 ` /15 \ i C_5� ne 181rH AVE 8 �� NW IMSA) r ` I tMmsF Si xr -J- -a - -- -J Is a — I (� I.., \P m \ BLOCK \I) 11 6' '1 t 5 81MPr —4 61 811\ IA �� 6 1: ssla a 14 IN sl ' 13 12 I� 11 ` � � x3re•sw' 191ays . w law YITMO a.(1) M=0(MM AAI 14) 1 1 81NElE FNAILV BME OEVELOPMEN (SIIMMMY \ � LEGAL OE3CWPfIIXI ` ` ` P To911 = OEV£ MENT NOTES ParrN70 noon LEOFMS � .StnArm�mFeR – — Fvew ra•_nam lxaoeo Re,lwnwa fl, VTwC1EUm,alwwAClESs ....... mu�rxr T B II 11 P -1 I II e DRAINAGE AND IR1LfTY EASEMENT- TYPICAL N o w tm scat IN FFtr ENGINEERING SURVEYING ENVIRONMENTAL Eein `PLA 1 HG 1, Preliminary Plat SW Land LLC PROJECT Country Oaks North Second Addition IOLATON Andover, MN CFYJl1ED oCT 5 2015 r p Mill A Neen. GbrRll Comm ,tom ®vax�rer�m..r>,� ufvo�mvowecr m Tw iAl�'e OP MLYtB1 V TA�� rzOMv RHGI4tAFTON Nuye®t ;, tlr OMAN eY '�OBY RMM WN OAl'6 vamacrn 8.06.2015 2013085.1 slreerNlJMemL C202 T B II 11 P -1 I II e DRAINAGE AND IR1LfTY EASEMENT- TYPICAL N o w tm scat IN FFtr ENGINEERING SURVEYING ENVIRONMENTAL Eein `PLA 1 HG 1, Preliminary Plat SW Land LLC PROJECT Country Oaks North Second Addition IOLATON Andover, MN CFYJl1ED oCT 5 2015 r p Mill A Neen. GbrRll Comm ,tom ®vax�rer�m..r>,� ufvo�mvowecr m Tw iAl�'e OP MLYtB1 V TA�� rzOMv RHGI4tAFTON Nuye®t ;, tlr OMAN eY '�OBY RMM WN OAl'6 vamacrn 8.06.2015 2013085.1 slreerNlJMemL C202 COUNTRY OAKS NORTH SECOND ADDITION CITY OF ANDOVER COUNTY OF ANOKA MAY 5 SWa 1, TWP. 32, RGE, 24 O1 °0`Sl'-.FNWILT 2 OF 2 SHEETS -- 9Aa°�1p0 4gy -,S1 °30'42 "W 1 °31'32 "E 180.00 .v " L %° — i`n11n ITE;v nn nln LRTi n 1 - ry In — vvlllvll vrll \.^-`. Ivvl`I Ti ` 88 1 B "W is N 81.02 z STATE OF MINNESOTA COUNTY OF vn 1 This Instruby Show acknowledged hUef a ma er this day of i2 2o_,by Shown P. Welnanq CM1lel Manager of S.W. Land, LLC,a Minnesota limted Oebillry ! 1 I company. aOVrX WECFNG11H 120r J as 1 sour orMwaEaECn zf NBB °41'51'W 1313.35 n 1 Nofay PUblb, Caunry, Minnesota �� y ul ° ` I MY GOmmissbn Fxpirea January 31, 20_, _ n p i V L 'I � y VI % -9W1x t /r[LA,fffl K9EC 11, � V 1WP.S x. PGE2rW. Cl `< In wtnen whereolseld S.W. Irwadmenet. LLC. a Minnenta IlmXed liability company. her caused Nneprnen% tobasiVWbyllspmNroffcerthts _dayof , 20 S.W. Investments. LLC Sharvn P. Weinand N STATEOFMINNESOTA LEGEND COUNTY OF DENOTES IRON MONUMENT This instrument was acknowledged before me on Nis_day of FOUND AS ON MO 20_, by Shawn P. Weinand, of S.W. hwealmants LLC, a Minnesota fmhw kabillry company. GRAPHIC SCATS DENOTES IRON MONUMENT 200 0 100 200 400 SET SET WI CM STAMPED'ALS 44076' O DENOTESANDKACOUNTY ( IN FE£r) SECTION COflNEfl MyCammbnbn EYJdRe JMnary 311,20 County, Minnesota 1 InM - 200 feet. COUNIYSURVEYOR 1 hereby mNry trot In secondaries wW Minnesota Stahttes, Sedbn 505.1121, SUM. 11. this plat has been revbwed and aspmved thls_d, 0 .20_, Larry D.HOIum, Motor County Surveyor AW ENGINEER NG SIIflVEYING ENVIRONMENTAL I PLANNING KNOW ALL PERSONS BY THESE PRESENTS: That S. W. Land, LLC, a Minnesota fmted fatality I, Michael F. Wllllams, do herebycerd"at this plat was prepared by me or under my direct company, owner of the following dnctlead property. supervision that l ama duty Licensed Land Surveyor in the State of Minnesota; that this put Is coned represented on ppFFff0099bbppael1Ltddppry N ff� bbels are cortectty The South 330 feet of the Northeast Quarter of the Southwest Quarter. Section 11, Township designated on Nis plat,Wy7al�- V91;Pp1A I at pwen will be correctly set 32. Hang. 24. Anoka County, Minnesota. within one year ded all water boundaries and wet lands, as de In in esota Statutes, Section 505.01, SUM. 3, as of the daze of Dre cerlfkab are shown and labeled on this plot; and all public efererCWMEe cases t,, ALSO ways are shown and lauded on this plat. TYe.3tx.eaE'dw. i OBE X11' ".azn•"aarw. I The Non Half of the SauNeast Quarter of the Southwest Quarter of Section 11, Township 32, Dirad this tlay of 20_. _ — — — — — — — — -- _ -- -' SBB°54'3q'E 1368.15 � - zsw_, Renga 24, Anoka COUnty•MUnesota I ALSO Michael R. Wilfems, Licensed Lard Surveyor Minnenia License No. 440]6 Lot 1, Black 2. Country Oaks North, Anoka County, Minnesota f. w$ ALSO tK I• 1 f ter Outbt A, Country CaFS Non, Anoka Gounry, Minnesota. STATE OF MINNESOTA n T O ra COUNTY OF HENNEPIN rot OUTLOT B LJ 8° KNOW All PERSONS BYTHESE PRESENTS: That Investments, LLC,aMlnnemlafmXel', acbowbdged before me this _day of w zm w ��) perty: fatality company. owner of Ne blbwing tlescdbed property: by Michael R. William. by Michael R. rycoo ° mw The Noncan[ Quarter of Na Southeast Oaartar. SecWn 11. Township 32. Range 24. Anoka $ , County. Minnesota � z m:31 o �- i ;v 99r ^s Ci y2 � ALSO Notary Public, Hennepin County, Minnesota My Cemmissbn Espirw January 31, 20 - 1 g I~ &col $ Northeastf the SOUheaate 32. ofton onhern rJ .. P 1 z �g� '�5 Renhip of Burl we woof Range dght�Fway line of Burlington Northern RaNOetl as now flanpa 24, tying westerly Oithewae <t =.� � de. laitl out andtravMed, Atoka Covnry, Minnesota. Minna y LLVEOSSarrxas r COUNTRY OAKS NORTH SECOND ADDITION -xomx Tres 1 g (> c Has caused mesame to besurveyed anti putted as nEVr osMlnosssc.tt t I and does hereby dtdbate to the public far public use the public ways and the drainage and uWry CITY COUNCIL, CTE( OF ANDOVER, MINNESOTA SBB °48'05 °E 1313.31 ` ^c¢ easements as shown by Nis plat = LrJ This plat of COUNTRY OAKS NORTH SECOND ADDITION was approved and accepted by No City Us Councf of the City of Andover. Minnesota at a regular meeting iM1ewof held this day of Minneso4 - 20_, a dl acid plat is In compliance with the provisions of ^ - Statues. Section 505.03, S.W. 2. In wXnese whereof sad S.W. Land, LLC, a Minnesota limited liability company, has caused these I presents to be signed by he pvperofAcYr thu_day of •20—� ,Moor BY Y +G A too S.W. Lend. LUG 8y .Clark T re 16 T _ A 10]1.2fi an rrn° n Tot 'I - - --- Chief Manager Shawn P. Welna d! O1 °0`Sl'-.FNWILT 2 OF 2 SHEETS -- 9Aa°�1p0 4gy -,S1 °30'42 "W 1 °31'32 "E 180.00 .v " L %° — i`n11n ITE;v nn nln LRTi n 1 - ry In — vvlllvll vrll \.^-`. Ivvl`I Ti ` 88 1 B "W is N 81.02 z STATE OF MINNESOTA COUNTY OF vn 1 This Instruby Show acknowledged hUef a ma er this day of i2 2o_,by Shown P. Welnanq CM1lel Manager of S.W. Land, LLC,a Minnesota limted Oebillry ! 1 I company. aOVrX WECFNG11H 120r J as 1 sour orMwaEaECn zf NBB °41'51'W 1313.35 n 1 Nofay PUblb, Caunry, Minnesota �� y ul ° ` I MY GOmmissbn Fxpirea January 31, 20_, _ n p i V L 'I � y VI % -9W1x t /r[LA,fffl K9EC 11, � V 1WP.S x. PGE2rW. Cl `< In wtnen whereolseld S.W. Irwadmenet. LLC. a Minnenta IlmXed liability company. her caused Nneprnen% tobasiVWbyllspmNroffcerthts _dayof , 20 S.W. Investments. LLC Sharvn P. Weinand N STATEOFMINNESOTA LEGEND COUNTY OF DENOTES IRON MONUMENT This instrument was acknowledged before me on Nis_day of FOUND AS ON MO 20_, by Shawn P. Weinand, of S.W. hwealmants LLC, a Minnesota fmhw kabillry company. GRAPHIC SCATS DENOTES IRON MONUMENT 200 0 100 200 400 SET SET WI CM STAMPED'ALS 44076' O DENOTESANDKACOUNTY ( IN FE£r) SECTION COflNEfl MyCammbnbn EYJdRe JMnary 311,20 County, Minnesota 1 InM - 200 feet. COUNIYSURVEYOR 1 hereby mNry trot In secondaries wW Minnesota Stahttes, Sedbn 505.1121, SUM. 11. this plat has been revbwed and aspmved thls_d, 0 .20_, Larry D.HOIum, Motor County Surveyor AW ENGINEER NG SIIflVEYING ENVIRONMENTAL I PLANNING I COUNTRY OAKS NORTH SECOND ADDITION OUTLOT B (SEE SHEET 2 OF 2 SHEETS) CITY OF ANDOVER COUNTY OF ANOKA SEC. 11, TWP. 32, RGE. 24 RECEIVED MAY 5 2016 ISM116'W — — — — 81.02 IJ� F- -7 G_ _D\ 0 N GPAPIDC SCALE 60 0 30 60 120 ( IN FEET ) 1 nch = 60 feet DRAINAGE MO MILT' EASEMENT APE SHOWN MS: INO WALE) II I - -fi.00 BEING 6.M FEET IN MOTH AND ADAINI NG LOT L W ES. AND 6.M FEET IN MOTH AND ADJOINING FIGHT OF WAY LINES UNLESS OTHERWISE INDICATED, AS SHOWN ON THE PLAT. DENOTES IRON MOMMENT FOUND AS LABEIFD 0 DENOTES IRON MONUMENT SET W / CAP STAMPED'PLS 44016' Amall, ENGINEERING SURVEYING ENVIPONMEMAL I PLANNING 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Jerry Streich. Fire Chief/Emergency Manager SUBJECT: Declare Surplus Equipment DATE: August 16, 2016 INTRODUCTION The Fire Department is requesting City Council's approval to declare the following list of equipment as surplus property and to authorize the sale of these items through a State of Minnesota authorized process. 34- Mine Safety Appliance (MSA) UltraLite MMR 2000 packs with heads -up display signaler. 69 — Mine Safety Appliances (MSA) Firehawk Ultra Elite Mask with HUD Display. 60 — MSA Stealth H -30 4500 PSIG Bottles. DISCUSSION These items no longer in use, outdated, and/or have been replaced and no longer needed by staff. BUDGETIMPACT The revenues from the sale of the equipment will be recorded in the appropriate funds and used for future purchases and/or operations. ACTION REQUESTED Staff is recommending that the City Council declare all items as surplus property and authorize the sale through a State of Minnesota authorized process. Respectfully su itt , Jerry ch _ *% W, : 2016 -2017 Contract for School Liaison and Prevention Program Officer Services Between the Anoka — Hennepin School District No. 11 and the City of Andover This contract by and between the City of Andover (hereafter referred to as "City ") and Anoka — Hennepin Independent School District No. 11 (hereafter referred to as "District) is entered into under Minnesota law. PURPOSE: This contract is to address the need for the presence of police officers in District schools to provide prevention program instruction and liaison service to the District schools recognizing these services: 1. Promote crime prevention within District schools. 2. Provide drug abuse education. 3. Coordinate activities between the District, the criminal justice system, and social services. DEFINITIONS. Police Officers working in the District will be engaged in two authorized programs. The School Liaison Officers in the middle schools and high schools will serve students and staff primarily in the area of crime prevention. Officers in the prevention program in the elementary schools will present an approved prevention program which is a part of the fifth grade health curriculum. 2. OFFICER EMPLOYED BY CITY. City shall employ (or assign), in accordance with applicable state statutes, a police officer or officers to serve as School Liaison and Prevention Program officer(s) in District schools. The selection or assignment of such officers shall be done by City in consultation with the principals in the area or City covered by this contract. City shall assume all obligations and payments with regard to officers' salaries and benefits including worker's compensation, PERA, withholding taxes, etc. District will reimburse City as defined in Part 10 of this document. 3. TERM OF CONTRACT. The term of this contract shall be from July 1, 2016 to June 30, 2017, District's fiscal year, renewable each year unless terminated by either party as defined in paragraph 10. 4. ADMINISTRATION RESPONSIBILITIES. Law enforcement services rendered to District shall be at the sole direction of City. Standards of performance, discipline of the officer assigned, and other internal matters shall be under the authority of City. If requested, District shall provide City with an appraisal of the services received. City shall provide District with a statistical summary report once a year indicating services provided at the secondary level, Prevention Program schedules, and the name of the officer(s) providing the service. 5. LEVEL OF SERVICE. The officer will respond to emergency calls within the boundaries of City and attend police training and special duties as assigned by City while fulfilling the requirements of this contract. Time spent on emergency calls, police training, etc., shall not be considered to be time spent as a School Liaison or Prevention Program officer. Time in excess of eight hours per day shall be paid according to the officer's contract, providing such additional time has been approved in advance by City and District. Blanket approvals will not be accepted. 6. DUTIES OF OFFICER. The list of basic duties and work schedule of the officer(s) shall be cooperatively developed between City and District. 6a. PRIVACY OF PUPIL RECORDS. Pursuant to the District's Protection and Privacy of Pupil Records Policy and consistent with the requirements of the family Educational Rights and Privacy Act and the Minnesota Government Data Practices Act, police officers shall be deemed to be school officials when performing the duties and responsibilities of the Police Liaison Officer. As such, the Police Liaison Officer and City certify and agree that all data created, collected, received, stored, used, maintained, or disseminated by the Police Liaison Officer must cogrply with the Family Educational Rights and Privacy Act and the Minnesota Government Data Practices Act. 7. CLOTHING, EQUIPMENT, AND SUPPLIES. City shall provide any required clothing, uniforms, vehicle, necessary equipment and supplies for officer to perform law enforcement duties. District shall provide School Liaison Officers with a private, lockable office, telephone, and supplies necessary for the officer to perform required duties as specified in paragraph 6 of this contract. 8. SCHOOL CALENDAR. District shall provide City with a school calendar. Liaison services will be provided during the regular school year. 9. TERMINATION. Either party may terminate this agreement upon 30 days written notice of such termination. All payment due hereunder shall be prorated in the event of such termination. 10. DURATION AND COST. For and in consideration of the provision of School Liaison Officer and the Prevention Program Officer services in accordance with the terms of this contract, District shall pay City the sum $93.656.36. Request for payment should be submitted by June 1, 2017 of the fiscal year. 11. INDEMNIFICATION. The CITY agrees to hold the DISTRICT, its agent and employees free, harmless and indemnified from and against any and all claims, suits or causes of actions arising from or in any way out of the negligent performance of the duties of the School Liaison Officer and/or the Prevention Program Officer. 12. SERVICE TO SCHOOLS. The following secondary schools shall receive School Liaison Officer service as a result of this contract: Andover High School Oak View Middle School The following elementary school shall receive Prevention Program services as a result of this contract: Andover Elementary Crooked Lake Elementary Rum River Elementary 13. SCOPE. It is agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have hereunder to set their hands. City of _ Signed By Title Date Anoka — Hennepin School District No. 11 Signed By Title MOVE �a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Director / FROM: Erick Sutherland, Recreational Facilities Manager SUBJECT: Accept Contribution / Andover Football Association / Andover Community Center DATE: September 6, 2016 INTRODUCTION This item is in regard to approving a resolution accepting a contribution made by Andover Football Association to be used towards purchasing new equipment for the Tot Time Open Gym Program at the Andover Community Center. DISCUSSION Andover Football Association has made a one -time contribution of $500.00. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Resppe bmitte , riE ck Suther and Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 7WE016a MOTION by Counciimember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE TOT TIME OPEN GYM PROGRAM AT THE ANDOVER COMMUNITY CENTER. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $500.00 contribution from Andover Football Association is to be used towards the Andover Community Center Tot Time Open Gym Program. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the Andover Community Center Tot Time Open Gym Program. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of September 2016, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk �. M• I 411110111h, .• �`.� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US TO: CC: FROM: SUBJECT: DATE: DISCUSSION Mayor and Councilmembers Jim Dickinson, City Administrat Stephanie L. Hanson, City Plann Approve Resolution Authorizing a 2016 Planning Assistance Grant Application Submittal - Planning September 6, 2016 At the June 28, 2016 City Council Work Session, the City Council directed staff to prepare the 2016 Metropolitan Council's Planning Assistance Grant Application. As part of the 2018 City of Andover Comprehensive Plan update, the funds will be used to update the City's Transportation Plan. The application request is for the amount of $32,000. ACTION REQUESTED The Council is asked to approve the attached resolution. The application has been submitted to the Metropolitan Council; however the Council is requiring an approved resolution as part of the submittal. Attachment Resolution Authorizing Application for 2016 Planning Assistance Grant Planning Assistance Grant Application Respectfully submitted, Stephanie L. Hanson WebGrants - Metropolitan Council 4 METROPOLITAN C o u N C I L Application 04826 - 2016 Local Planning Assistance - Final Application 05414 - 2018 Comprehensive Plan Update Planning Assistance Grants Status: Editing Applicant Information Primary Contact: Name:* Stephanie Salutation First Name Title:* City Planner Department: Community Development Email:* s.hanson @andovermn.gov Address:* 1685 Crosstown Blvd NW Submitted Date: Organization Information Name:* Jurisdictional Agency (if different): Organization Type: ANDOVER. CITY OF City Lynn Hanson Middle Name Last Name 55304 Postal Code/Zip 147 Ext. Page 1 of 4 https:// metrocouncilgrants. org/ getApplicationPrintPreview .do ?documentPk--1468342404430 8/23/2016 Andover Minnesota City State /Province Phone:* 763- 755 -5100 Phone Fax: What Grant Programs are Planning Assistance Grants you most interested in ?* Organization Information Name:* Jurisdictional Agency (if different): Organization Type: ANDOVER. CITY OF City Lynn Hanson Middle Name Last Name 55304 Postal Code/Zip 147 Ext. Page 1 of 4 https:// metrocouncilgrants. org/ getApplicationPrintPreview .do ?documentPk--1468342404430 8/23/2016 WebGrants - Metropolitan Council Organization Website: Address:* County:* Phone:* www.andovermn.gov 1685 Crosstown Blvd NW ANDOVER city Anoka 769 - 755 -5100 Minnesota 55304 State/Province Postal Code/Zip Ext. Fax: Project management Consortia Is this application on behalf of a consortium? No If yes, please list all involved organizations If yes, which organization will be the lead? Project manager Project manager's name Stephanie Hanson (Should be an employee of the lead organization) Project manager's 1685 Crosstown Blvd, Elk River, MN 55304 address Project manager's phone 763- 767 -5147 (Enter no punctuation: Le., 6516021000) Project manager's email s.hanson @andovermn.gov Grant request Grant request amount $32,000.00 Project dates 09/05/2016 12/31/2018 Start date Completion date Page 2 of 4 Project description As part of the 2040 Comprehensive Plan Update, the City of Andover needs to update the Transportation Plan to meet the requirements of the Met Council. Since there are significant changes to the Transportation component, The City of Andover will hire a consultant to update the plan. The consultant https:// metrocouncilgrants. org/ getApplicationPrintPreview .do ?documentPk= 1468342404430 8/23/2016 W,ebGrants - Metropolitan Council Page 3 of 4 will examine the current data and determine if the information is still relevant and should remian in the plan and then update the plan by analysing the new data obtained. The consultant will need to examine the most recent crash data, determining and analyzing 'hot spot' intersections, and reviewing the latest trail network. A new component will be added to the plan that addresses freight movement such as truck traffic, identifying freight terminals, nodes for truck traffic and local issues that may impact truck movements such as weight limits or bridge clearances. 2000 charactem Identify all sources of local match Source of local match Met Council Insert one row for each scope item Scope item Project Management, Inventory and Analysis, Transportation Goal Review and Update, Analysis, Documentation. Labor Costs Printing costs of Parks Plan204O Comprehensive Plan Update and other documents and refreshments associated with public meetings during the Comprehensive Plan Update process Project budget Grant funded item Transportation Plan Update - Consultent Updates to plan - copies, meetings, etc Amount Description /comment $0.00 Estimated cost Leaciperson for scope item $24,329.00 Stephanie Hanson Enter one row for every required signatory $8,276.00 Stephanie Hanson Start date End date 10/10/2016 04/02/2018 10/10/2016 12/04/2018 Requested amount $24,329.00 $8,279.00 Full name, as it should appear on grant agreement Full title, as it should appear on grant agreement James Dickinson City Administrator https: // metrocouncilgrants. org/ getApplicationPrintPreview .do ?documentPk- 1468342404430 8/23/2016 WebGrants - Metropolitan Council Attachments Page 4 of 4 Attachment Description File Name Type File Size On June 28, 2016 the Andover City Council and City Staff had a workshop meeting to discuss the Met Council System Statements and the up- coming 06.28.16 City Authorizing Comprehensive Plan Update. Attached are the approved meeting minutes of Council Work pdf 273 resolution City Council directing staff to apply for planning grant funds. The City Council Session Meeting KS will approve a resolution on September 6, 2016. City Staff will forward the Minutes.pdf approved resolution to the Met Council on September 7, 2016. Work plan The City of Andover have received RFP's for the Transportation Plan. Transportation Work pdf 33 KB Attached is the proposed work plan. Plan.pdf https:// metrocouncilgrants. org/ getApplicationPrintPreview .do ?dOcumentP1--1468342404430 8/23/2016 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 A RESOLUTION AUTHORIZING AN APPLICATION FOR THE PLANNING ASSISTANCE GRANT FUNDS TO BE USED TO UPDATE THE TRANSPORATION PLAN AS REQUIRED AS PART OF THE 2018 COMPREHENSIVE PLAN UPDATE WHEREAS, the City Council recognizes the need to use the Planning Assistance Grant funds for the 2018 City of Andover Comprehensive Plan update; and WHEREAS, the Metropolitan Council makes said funds available to the City following guidelines established for the use of Planning Assistance Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by the Metropolitan Council to be used for costs associated with the 2018 Comprehensive Plan Update. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2016 Planning Assistance Grant funds as follows: 2016 Authorized Planning Assistance Grant Application with Requested Amount 2016 Project Proposal Update the Transportation Plan as part of the 2018 $32,000 Comprehensive Plan Update and printing costs TOTAL $32,000 Adopted by the City Council of the City of Andover on this 6 1 day of September, 2016. CITY OF ANDOVER F.V026W Julie Trade, Mayor Michelle Harmer, Deputy City Clerk 1" 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City FROM: Stephanie L. Hanson, City Planner SUBJECT: Consider Preliminary Plat and Planned Unit bbvelopment Plan - Preserve at Oak View — 16473 Crosstown Blvd. NW — Metrowide Development, LLC DATE: September 6, 2016 INTRODUCTION The City Council is asked to consider the preliminary plat and Planned Unit Development (PUD) for the Preserve at Oak View. The plat contains 13 rural residential lots. The development is requested by Metrowide Development, LLC. The PUD narrative submitted by the developer is attached for your review. Conformance with Local and Regional Plans and Ordinances 1. The property is not located within the Metropolitan Urban Service Area (MUSA) Boundary. The lots will be served by individual septic systems and wells. 2. The property is zoned Single Family Rural Residential (R -1). The property is zoned properly for this type of development. 3. The proposed project requires a PUD review to establish standards unique to this development. The City Council is asked to review the proposed PUD based on City Code 13 -3, Planned Unit Development. Access Access will be provided from Crosstown Blvd. The local street will be stubbed to provide access to future development to the south. The Anoka County Highway Department reviewed the plat. The developer will be required to construct a right turn lane. However, a by -pass lane will not be required because of the low amount of traffic generated from the development. Utilities Each of the lots will be served by individual septic systems and wells. Each lot is required to have two 5,000 square foot areas for the placement of a primary and secondary septic area. Wetlands There is a wetland in the southwest corner of the proposed plat. The wetland delineation has been approved by the Coon Creek Watershed District. Coon Creek Watershed District (CCWD) CCWD is in the process of reviewing the plat. The plat has been placed on the September 12, 2016 Board meeting agenda. The applicant is required to satisfactorily address any issues and conditions of CCWD prior to commencement of site grading. The CCWD and City Engineering Department will determine when all outstanding issues and conditions are satisfactorily met. Coordination with other Agencies The developer and/or owner are responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, CCWD, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Park and Recreation Commission The Park and Recreation Commission reviewed the preliminary plat at their August 18, 2016 meeting. The Commission recommended the required trail fees and cash in lieu of land for park dedication. Planning and Zoning Commission and City Council Concept Plan/PUD Review Meeting minutes are attached for your review from the May 10, 2016 Planning and Zoning Commission meeting and the June 7, 2016 City Council meeting. City Staff Review On August 31, 2016, City Staff completed review #4 and provided comments to the applicant. Staff comments are attached for your review. All staff comments will need to be satisfactorily addressed prior to the approval of the final plat. PLANNED UNIT DEVELOPMENT REVIEW According to City Code 13 -3 Planned Unit Development, the purpose of a PUD is to encourage more efficient allocation of density and intensity of land use where such arrangement is desirable and feasible by providing the means of greater creativity and flexibility in environmental design than provided under strict application of the standards set in code. Attached for your review is City Code 13 -3. City Code 13 -3 -9 regulates the findings that are required for a PUD to be approved and 13 -3 -11 identifies desirable PUD design standards that are sought in any PUD proposal. As part of the attached PUD Narrative, the applicant addresses the design qualities the city seeks in a PUD proposal identified in City Code 13 -3 -11. City Code 13 -3 -9 states the following required findings to consider when approving a PUD: 1. The proposed development is not in conflict with the goals of the Comprehensive Plan for the City. The proposed PUD is compatible with the goals, objectives and policies of the Comprehensive Plan. First, one of the goals is to maintain and enhance the quality of life in Andover by preserving the rural character of the community. A standard rural lot size is 2.5 acres. The proposed lot sizes range from 1.5 acres to 6.72 acres. The proposed larger lot sizes preserve the rural character of the community. Second, one of the goals is to allow residential growth while maintaining the quality of natural resources and amenities by defining urban and rural areas and creating opportunities to preserve open space and natural amenities. The reduced width of the city street allows for a greater number of trees to be preserved and reduces the amount of storm water runoff. The utilization of low impact designs such as using ditches to treat storm water runoff reduces the amount of trees removed from the site that would normally be removed because of storm water ponding design standards. Also, the rural lots are proposed to be custom graded meaning more trees will be saved during the construction process. The tree preservation plan depicts areas where trees are intended to be preserved. 2. The proposed development is designed in such a manner as to form a desirable and unified environment within its own boundaries. The development will consist of rural lots. Throughout the development, the street will be constructed using ribbon curbing. Storm water runoff will be treated within vegetated swales. Trees will be preserved on each lot and homes styles and materials will be similar throughout the development. 3. The proposed development demonstrates how each modified or waived requirement contributes to achieving the purpose of PUD. Flexibility with the standard code regulations allows for low impact design. Storm water will be treated within the ditches with rain gardens rather than conventional storm water ponds. Custom graded lots allows for tree preservation since the development will not be mass graded. The decreased hard surface footprint of the street minimizes the amount of hard surface run off, preserves more trees, and decreases future costs of street reconstruction. Street Improvements As part of the PUD request the applicant is asking for flexibility with street construction standards. The city standards, PUD proposal and staff recommendations are as follows: Street Improvements Staff City Standard PUD Proposal Recommendation Right of Way width 60 feet 50 feet 50 feet Rural Street Pavement width 26 - 31 feet 22 feet 22 ft Rural Street Pavement width including Curb (no ditches) 31 feet 25 feet 25 feet Right of Way Width: City staff supports the proposal for a 50 foot right of way. This still allows enough space for snow and storm water storage. There will be additional dedicated drainage and utility easements outside the right of way. Rural Street Pavement Width: Staff supports the proposed 22 foot pavement width. This allows for 11 foot drive lanes in each direction. Parking will be allowed on one side of the street. Rural Street Pavement Width Including Curb (no ditches): The typical width of a new street section from curb to curb is 31 feet. This includes 28 inches of surmountable curbing on each side. Attached is an example of a typical street section. The applicant is proposing a 25 foot width which includes 18 inches of ribbon curbing on each side. The 18 inches of concrete ribbon curbing on each side of the street is needed to maximize the protection of the edge of paved surface from the wear and tear of vehicle parking and snow removal. Since storm water will be treated within the ditch area, the ribbon curb will allow the flow of water into the ditches yet support the edging of the paved area. As proposed on the preliminary plat, the street extension falls short of the plat line. As required by city code, streets are required to be constructed to the plat line to provide access for future development. The developer is proposing to construct a temporary cul -de -sac short of the plat line to avoid existing wetlands and county ditch. However, as part of the plat, right -of -way will be dedicated to the plat line. The developer will be required to escrow funds for the future extension of the street. The escrow amount will be determined once the developer submits cost estimates for the future street extension. Lot Standards Lot standards in the Rl — Single Family Rural district require 2.5 acre lots with a 300 foot lot width at the front yard setback. The PUD proposes lot sizes to range from 1.5 — 6.72 acres and widths ranging from 100 — 441 feet. Originally the developer was proposing an outlot as part of the development. However, an updated preliminary plat has been submitted that eliminates the outlot thus increasing the size of Lot 5, Block 1. The development will have recordable covenants that will regulate the type and placement of detached accessory structures to ensure there is consistency between all lots within the development. The legal documents are required to be reviewed and approved by the City Attorney prior to the approval of the final plat. Tree Preservation Plan The attached Tree Preservation Plan illustrates trees to be preserved. The developer is preserving as many existing trees possible. Tree removal will mostly be limited to public improvement areas, building pad, septic and oak wilt remediation areas. Staff recommends the Tree Preservation Plan be added to the resolution as Exhibit C. This condition has been added to the resolution. Planning and Zoning Commission Recommendation A public hearing was held at the August 23, 2016 Planning and Zoning Commission meeting. Upon receiving public comment, the Commission recommends approval of the preliminary plat/PUD on a 4 -1 vote, subject to the conditions of the attached resolution. Attached is a draft of the meeting minutes. ACTION REQUESTED The City Council is requested to approve the preliminary plat/PUD subject to the conditions of the attached resolution. Attachments Resolution Exhibit A PUD Standards Exhibit B Housing Style /Color Schemes Exhibit C Tree Preservation Plan Location Map and Aerial Map PUD Narrative City Code 13 -3 Planned Unit Development Andover Typical Rural Residential Street Section August 31, 2016 Engineering Comments Draft August 23, 2016 Planning and Zoning Commission Meeting Minutes June 7, 2016 Approved City Council Meeting Minutes May 10, 2016 Approved Planning and Zoning Commission Meeting Minutes Preliminary Plat Plan Set RespectfulAsub* d, Stephanie L. Hanson Cc: Jason Osberg, Metrowide Development, 15356 Yukon St NW, Andover, MN 55304 Donn Eggen, 16473 Crosstown Blvd, Andover, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO 3001 A RESOLUTION APPROVING THE PRELIMINARY PLAT FOR THE "PRESERVE AT OAK VIEW" THE PROPERTY LEGALLY DESCRIBED AS; That part of the Northwest Quarter of Section 13, Township 32, Range 24, Anoka County, Minnesota, lying West of the East 316.45 feet thereof. WHEREAS, Metrowide Development has requested approval of a preliminary plat for the Preserve at Oak View; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends approval of the preliminary plat to the City Council. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Preliminary Plat of the Preserve at Oak View with the following conditions: 1. Trail fees and cash dedication in lieu of land as recommended by the Park and Recreation Commission with final approval by the City Council. 2. City of Andover staff comments dated August 31, 2016 and the Coon Creek Watershed District comments shall be satisfactorily addressed prior to any grading of the site. The Andover Engineering Department will determine when all items have been addressed. 3. An approved CCWD permit must be obtained prior to any grading of the site. 4. Long term maintenance agreements shall be recorded with each property for the maintenance of the infiltration basin/rain gardens. 5. A letter must be provided from the Anoka County Transportation Department stating required improvements to County Road 18 /Crosstown Boulevard. 6. Exhibit A shall regulate the PUD standards for the development. 7. Exhibit B shall regulate home construction to be the same or similar to the housing styles and color- schemes. 8. Exhibit C shall regulate tree preservation areas with tree removal occurring for public improvements, building pads, septic areas and oak wilt remediation areas. 9. Prior to final plat recording at Anoka County, a development agreement acceptable to the City Attorney must be executed by the Developer. 10. No parking will be posted along one side of the street; to be determined by City Staff. 11. Developer is required to provide an escrow for the future street extension to the plat line. Escrow amount will be determined once the developer submits project cost estimates. 12. Developer will provide recordable covenants regulating type and placement of detached accessory structures to ensure consistency between all lots. Legal documents will be reviewed and approved by the City Attorney and recorded with the final plat at Anoka County. Adopted by the City Council of the City of Andover this 6th day of September, 2016. CITY OF ANDOVER ATTEST: Michelle Hartner, City Clerk Julie Trude, Mayor Exhibit A PUD Standards Street Standards Lot Standards City Standard PUD Standard Right of Way width 60 feet 50 feet Rural Street Pavement 300 feet 100 feet — 441 feet width 26 - 31 feet 22 feet Rural Street Pavement width including 18" of Ribbon Curb Each Side 1 31 feet 1 25 feet Lot Standards RI Single Family Rural City Standard R1 Single Family Rural PUD Standard Lot Size 2.5 acres 1.5 acres — 6.72 acres Lot Width at Front Setback 300 feet 100 feet — 441 feet ii lair - El, IT a ol-al IT ® �v 1± �.:fl mmp�, _. {{ ^.Y.}i � _I.. \'✓ ..t1'S fiY �rl�I`` �c i� �'£hA�i4i 1� h,' ?� - �XN -igir G 4,0 ID' OAK W T AREA III v[ .. G c j• 5- 099 -59 !I yyy V / 8 • Mu OT, - o IV _ C BSSa. — - PQM1�k -�' i • ^ o 0 D•s+ur b nr+rA O ,may - TREE �9�1tAF6NFOR WELIG fPROVEI'IEMS � I 0 00 �rC 5.e. rsrhar luoarH _ TREE _ OAK WILT REfEgAT10N AREA L A N D F O R M °mnshmi4J,h e THE PRESERVE AT OAK VIEW ANDOVER, MN Al -0YER Preserve at Oak View Location 166TH AVE NVV _ 886 834 16527 16528 16595 16525 16440 a 16421 3 16379 16324 16331 16279 16971 [g Is 455 407, T 1661H AVE NOW e'' 516 468 422 378 �o e 16464 pDy �o �o ao. 16409 16473 16180 16234 633 16]50 >° 16147 161JW 1 741 IU 643 759 _ 161STA% NW CONSTANCE BLVD NW COAST 911 16060 680 867 160 16019 890 61'6030 16023 16019 16018 545 ti 21 557 455 421 -101 CONSTANCE BLVD NW CP CONSTANCE BLVD NW 556 512 470 1 428 360 Date Created: August 17, 2016 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. ANroyER Aerial - Preserve at Oak View Date Created: August 17, 2016 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. Metrowide Development, LLC APPLICATION FOR: PRELIMINARY PLAT AND PLANNED UNIT DEVELOPMENT THE PRESERVE AT OAK VIEW Andover, MN September 1, 2016 From Site to Finish Ems] L A N h F O R M From Site to Finish Ems] t;!l 16 1110IL6 1 On behalf of Metrowide Development, Landform is pleased to submit this application for preliminary plat and PUD approval to allow development of 13 custom buildable lots to be known as The Preserve at Oak View. The site is located at 16473 Crosstown Boulevard NW (PID 13- 32- 24 -21- 0002). The parcel is approximately 30 acres and is currently used as a residential homestead. Our redevelopment plan includes a plat to create 13 new parcels and construction of a new public street serving each individual lot. The property is located on the fringe of the urban service area, and is not anticipated to be served with city sewer and water in the near future. The development approach includes a distinct effort to deploy Low Impact Design (LID) methodologies intended to minimize the footprint of the development on natural amenities such as old growth trees, wetlands, and distinct sightlines. This type of "transitional rural development" is intended to provide a larger lot development contemplated in the underlying zoning, in a preserved natural setting, but limit some of the traditional outdoor storage and activities in this district. The current design focusses disturbed areas along the roadway carefully aligned to minimize impacts on the high -value natural amenities. Individual homeowners will work with the builder to custom site and grade the lots based on amenities located on individual lots. The development team is excited about the unique approach proposed for this site, and we look forward to further discussions on this project. PRELIMINARY PLAT To facilitate the fall construction, we are requesting review and approval of a preliminary plat to create 13 custom buildable lots. The subject property is guided RR (Rural Residential) in the Comprehensive Plan and zoned R -1 (Single Family - Rural). The surrounding property is guided and zoned the same. The proposed parcels range in size from 1.51 acres to 2.49 acres and 1 lot exceeds 6 acres to incorporate a 1.98 proposed outlot following Planning Commissions direction discussed at the August 23ro public hearing. VEN16001 —The Preserve at Oak View L A N D F O R M September 1, 2016 Project Narrative 2 Soils Report Our submittal includes the preliminary soil borings. Field work exploring soil types, mottled soil elevations or highest water table and soil borings to a minimum depth of 20 feet has been completed, and full reports will be submitted to the City upon receipt. Preliminary boring logs have been included for your review today. Water Resources There are 7 wetlands on site, totaling 6.48 acres. Current plans contemplate NO IMPACT on any existing wetlands. The largest wetland is located in the proposed Outlot A, which is now combined with Lot 5, per Planning Commission's recommendation. The other wetlands will be within the platted lots and protected with drainage and utility easements. There are a couple of very small isolated wetlands within the custom lots that may be impacted by final building siting, which will be included in any building permit request and permitted separately if desired by the end user. Stormwater management is proposed to be addressed within the ditches adjacent to the new rural section public street. We anticipate review and approval by Coon Creek Watershed at their September 7th Board meeting. Landscaping and Tree Protection Plan The low- impact design will include attractive raingardens along the proposed public street. The design and location of the new public street will minimize tree loss and provide underground infiltration. Enhanced landscaping will be provided around the entrance monument. The design of the plan allows for preservation of trees on each lot. We have walked the heavily wooded site and carefully set the proposed alignment to protect as many significant trees as possible. Our submittal includes an exhibit indicating the limited number of quality trees to be removed for the construction of the new street. Access /Roads Our plan includes an addition of a bypass lane and a turn lane on Crosstown Boulevard NW to provide adequate access to the subdivision. We have been working with Anoka County and our proposed plan is in general compliance with the County's standards. We will continue to work with the County through the approval process. We are proposing to construct the new public street within the project in accordance with city Standard Drawing No. 513F (design for typical rural section with ditches). We are proposing a right -of -way width of 50 feet and a street width of 25 feet, with 18 inch "ribbon style" Flat concrete curbing to bind the road edges. Parking on the proposed street will be limited to one side of the road which we believe to be VEN 16001 —The Preserve at Oak View L A N D F O R M September 1, 2016 Project Narrative 3 adequate given the likelihood of larger than typical driveways and off - street parking. To mitigate the reduced right -of -way and street width, we are proposing a wider drainage easement to accommodate stormwater for the project. We are proposing the street improvement include ditches to allow stormwater management to occur in ditches. This design will also reduce the number of trees removed because we will not need larger ponding footprints to achieve stormwater requirements. Our submittal includes an example of this type of stormwater management from a recent project in Edina. This example provides insight to how the ditches will look and operate with this type of technology implemented. PLANNED UNIT DEVELOPMENT We are requesting City approval for a PUD to provide flexibility from the required lot size and street right - of -way width. In return, our PUD proposal will provide low- impact, creative stormwater design, minimize tree removal and minimize wetland impacts. We have reviewed the request in accordance with City ordinance standards in Section 13 -3 -11 and find that the ordinance standards have been met. Specifically: 1. Achieves efficiency in the provision of streets and utilities and preserves area to achieve the elements of design qualities described in this chapter. Our proposed plan will achieve development efficiency and allow for low- impact design by preserving trees and reducing wetland impacts. Our linear cluster development allows preservation of natural features and provides creative design elements, as described above. 2. Provides convenient and safe access for vehicles and pedestrians and all types of activity that are anticipated to be a part of the proposed development. The proposed development is not anticipated to generate substantial traffic volumes. The narrower rural street and right -of -way will be sufficient for the anticipated traffic that will be generated from residents within the subdivision and potential visitors. We are working with the County to determine the improvements to Crosstown Boulevard NW and are confident our proposed improvements will provide convenient and safe access for vehicles. 3. Provides a buffer between different uses, adjacent properties, roadways, between backyards of back -to -back lots. Adequate buffers between different uses exist naturally on the majority of the perimeter of the development. The development is clustered in a linear fashion and the lots on the east side will be buffered from existing and future development because the abutting land is comprised of VEN16001 —The Preserve at Oak View L A N D F O R M September 1, 2016 Project Narrative 4 mainly wetland and is undevelopable. The existing vegetation will substantially screen this project from adjacent properties. 4. Preserves existing stands of trees and/or significant trees. The narrower rural section street and reduced right -of -way allow for a number of significant trees to be preserved. Allowing flexibility in the lot sizes and configuration of development allows an even greater number of trees to be preserved. Shifting the development to the east will allow the highest value block of trees on the west/central portion of the site to be preserved. Additionally, the proposed design includes utilizing ditches as part of the low- impact stormwater management practices, which will allow a greater number of trees to be preserved because larger footprint ponding (which requires tree removal) will not be required to meet stormwater design standards. 5. Provides considerable landscaping treatments that complement the overall design and contribute toward an overall landscaping theme. Each custom lot will be designed for the specific home, will allow residents to provide landscaping that is consistent with City Code and the landscaping plan can be reviewed at the time of building permit, if necessary. Additionally, as part of the storm water management plan, individual lots will provide bioswale gardens (rain gardens) adjacent to the driveway. This landscaping will be designed to provide consistency along the street. A sample of this type of treatment has been included in the application. 6. Preserves significant usable space on individual lots or through the provision of open space within the development. As described above, a linear cluster development preserves significant open space and natural features 7. Provides an attractive streetscape through the use of undulating topography, landscaping, decorative street lighting, decorative mailbox groupings, retaining walls, boulders, fencing, area identification signs, etc. Attractive streetscape will be provided in the form of bioswales along the proposed street, as well as a landscaped entrance monument on Crosstown Boulevard NW. Decorative street lighting will be provided and spaced 300 -400 feet apart. VEN 16001 —The Preserve at Oak View L A N D F O R M September 1, 2016 Project Narrative 5 8. The proposed structures within the development demonstrate quality architectural design and the use of high quality building materials for unique design and detailing. The details of the structures within the development will provide a very high quality design. We have partnered with Hanson Builders, an Andover company, as the exclusive builder in the project. Our submittal includes an exhibit of sample types of buildings and materials. 9. The lasting quality of the development will be ensured by design, maintenance and use guidelines established through an owners' association. (Ord. 298, 8 -4 -2004) There will be a minor Home Owner's Association (HOA) that will ensure the lasting quality of the development. The HOA will establish stormwater maintenance of the bioswales, enforcement of architectural standards and covenants, and ongoing maintenance of the monument sign. SUMMARY We respectfully request approval of the Preliminary Plat and PUD to allow demolition of the existing house at 16743 Crosstown Boulevard NW and creation of 13 lots. We look forward to working with the City. CONTACT INFORMATION This document was prepared by: Kathleen Hammer Landform 105 South Fifth Street, Suite 513 Minneapolis, MN 55401 Any additional questions regarding this application can be directed to Reid Schulz at Rschulzalandform.net or 612.638.0261. VEN 16001 —The Preserve at Oak View L A N D F O R M September 1, 2016 Project Narrative 6 CHAPTER 3 PLANNED UNIT DEVELOPMENT (PUD) SECTION: 13 -3 -1: Purpose 13 -3 -2: Utilization of PUD 13 -3 -3: PUD Concept Review 13 -3 -4: Uses 13 -3 -5: Density 13 -3 -6: Zoning And Subdivision Standards And Requirements 13 -3 -7: Approval Process 13 -3 -8: Fees And Costs 13 -3 -9: Findings Required 13 -3 -10: Revisions And Amendments 13 -3 -11: Desirable PUD Design Qualities 13 -3 -12: Approval Of Planned Unit Development 13 -3 -1: PURPOSE: The purpose of a PUD is to encourage more efficient allocation of density and intensity of land use where such arrangement is desirable and feasible by providing the means for greater creativity and flexibility Cf in environmental design than provided under the strict application of this code. It must be demonstrated to the satisfaction of the City Council that a higher quality development will result than could be otherwise achieved through strict application of this code. (Ord. 298, 8 -4 -2004) 13 -3 -2: UTILIZATION OF PUD: Planned Unit Development (PUD) regulations may be allowed by the City Council to be applied and /or utilized for all developments including the following: townhomes, single- and two- family homes (both urban and rural), apartment projects, multiuse structures, commercial developments, industrial developments, mixed residential and commercial developments and similar projects. (Ord. 298, 8 -4 -2004) 13 -3 -3: PUD CONCEPT REVIEW: Any person or persons who may apply for a PUD may request a concept review with respect to land which may be subject to a PUD. The purpose of a PUD concept review is to afford such persons an opportunity, without incurring substantial expense, to have the general feasibility of a PUD proposal considered. PUD concept reviews shall follow the sketch plan procedures provided in Section 11 -2 -1 of this code. (Ord. 298, 8 -4 -2004) 13 -3 -4: USES: Planned Unit Developments shall be required to conform to the permitted and conditional uses set forth in Title 12 of this code pertaining to the applicable zoning district. (Ord. 298, 8 -4 -2004) 13 -3 -5: DENSITY: The density of residential developments shall be required to conform to the applicable land use district. (Ord. 298, 8 -4 -2004) 13 -3 -6: ZONING AND SUBDIVISION STANDARDS AND REQUIREMENTS: All standards and provisions relating to an original zoning district shall apply, unless otherwise approved as a part of the PUD. All standards may be modified or waived provided the applicant demonstrates harmony with the purpose of the PUD and the findings described in Section 13 -3- 9 of this chapter. (Ord. 298, 8 -4 -2004) 13 -3 -7: APPROVAL PROCESS: An applicant for a PUD shall submit in the application all of the material required by this chapter. Each PUD requested must adhere to the following process: A. Permitted and conditional uses shall follow the Conditional Use Permit procedures provided in Section 12 -14 -6 of this code to establish the development standards for the PUD. These uses shall also complete the commercial site plan process once the Planned Unit Development has been approved. (Amd. 2120107, Ord. 341) B. Applications involving the subdivision of land shall complete a preliminary and final plat under the procedures provided in Title 11, "Subdivision Regulations ", of this code. (Ord. 298, 8 -4 -2004) 13 -3 -8: FEES AND COSTS: Applications for a PUD shall be filed at the office of the City Planner along with a nonrefundable application fee for the approval process specified in Sections 13 -3 -3 and 13 -3 -7 of this chapter in the amount established by the City Council to defray administrative costs. (Ord. 298, 8 -4 -2004) 13 -3 -9: FINDINGS REQUIRED: In order for a PUD to be approved, the City shall find that the following are present: A. The proposed development is not in conflict with the goals of the Comprehensive Plan of the city. B. The proposed development is designed in such a manner as to form a desirable and unified environment within its own boundaries. C. The proposed development demonstrates how each modified or waived requirement contributes to achieving the purpose of a PUD. D. The PUD is of composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit without dependence upon any subsequent unit. (Ord. 298, 8 -4 -2004) 13 -3 -10: REVISIONS AND AMENDMENTS: Administrative approval of incidental changes in the PUD may be authorized by the City Planner upon review and approval by ARC. Such administrative approvals shall not substantially alter the character of the approved PUD and shall be limited to landscaping (not including quantity reduction), color schemes (not including materials), association documents, fencing, entrance monuments and decks. Changes in uses or development/design standards must be submitted for a full public hearing review process. (Amended Ord. 314, 10 -4 -2005) 13 -3 -11: DESIRABLE PUD DESIGN QUALITIES: The following design qualities will be sought in any PUD: A. Achieves efficiency in the provision of streets and utilities and preserves area to achieve the elements of design qualities described in this chapter. B. Provides convenient and safe access for vehicles and pedestrians and all types of activity that are anticipated to be a part of the proposed development. C. Provides a buffer between different uses, adjacent properties, roadways, between backyards of back -to -back lots. D. Preserves existing stands of trees and /or significant trees. E. Provides considerable landscaping treatments that complement the overall design and contribute toward an overall landscaping theme. F. Preserves significant usable space on individual lots or through the provision of open space within the development. G. Provides an attractive streetscape through the use of undulating topography, landscaping, decorative street lighting, decorative mailbox groupings, retaining walls, boulders, fencing, area identification signs, etc. H. The proposed structures within the development demonstrate quality architectural design and the use of high quality building materials for unique design and detailing. The lasting quality of the development will be ensured by design, maintenance and use guidelines established through an owners' association. (Ord. 298, 8 -4 -2004) 13 -3 -12: APPROVAL OF PLANNED UNIT DEVELOPMENT: The developer must demonstrate that the amenities and qualities of the Planned Unit Development are beneficial and in the public interest to allow the development to be approved. A substantial amount of the design qualities identified in Section 13 -3 -11 of this chapter shall be found to be present in order to approve a PUD. The amount of amenities and type of qualities that constitute an acceptable PUD are at the sole discretion of the City Council to determine. (Ord. 298, 8 -4 -2004) 13:3 -13: REDEVELOPMENT PUDs: A property owner may apply for a redevelopment PUD for their property, if the property meets the criteria outlined in this section. Such redevelopment PUDs shall only be used for lot splits. PUDs on all other subdivisions shall follow the normal PUD requirements laid out in this chapter. All provisions of City Code chapter 13 -3 shall apply to redevelopment PUDs except for section 13 -3 -11. A redevelopment PUD may be permitted if the subject property meets the following standards: A. The existing principal structure on the property is at least 30 years old, or does not meet current building codes, or has a blighting effect on the surrounding neighborhood, and will be removed as part of the redevelopment of the property. B. The houses built on the new lots would be similar in size and architectural design to those in the surrounding neighborhood. Architectural plans must be included in the application for a redevelopment PUD and approved by the Council. (Amd. 2/20/07, Ord. 341) W Z J Y H W a 0 a. a 2/12/15 31' 6/0 26. 3H' 6.r m 2.009, r3% 3 % . MP X 4, At4*' 1' (MIN) -1H IF k 4 TOPSOIL M (BY OTHERS) 1.5" (MIN. THICKNESS) SPEC. 2360 SPWEA240C WEAR COURSE SURMOUNTABLE CONC. TACK CURB AND GUTTER 1.5" (MIN. THICKNESS) SPEC. 2360 SPWEB240C WEAR COURSE 5" (MIN. THICKNESS) SPEC 2211 CL.5 AGGREGATE BASE APPROVED SUBGRADE NOTES: NOTE: 1. PRIOR TO EXCAVATION, UTILITY CONTRACTOR SHALL STRIP ALL 8618 CONC. CURB & GUTTER EXISTING TOPSOIL FROM CONSTRUCTION LIMITS. TOPSOIL SHALL BE TO BE USED AT ALL RADII SALVAGED, AND REPLACED IN DISTURBED, NON -PAVED AREAS. AND CATCH BASINS 2. BOULEVARD SHALL BE ROUGH GRADED TO ALLOW FOR INSTALLATION OF THE PRIVATE UTILITIES. THE BOULEVARD GRADING SHALL ALLOW FOR THE ADDITION OF FOUR INCHES OF TOPSOIL AND SEEDING. AFTER THE INSTALLATION OF THE PRIVATE UTILITIES, THE CONTRACTOR SHALL REGRADE THE BOULEVARDS, THEN SEED WITH MN DOT MIXTURE No. 260CT. FERTILIZER AND MULCH. TYPICAL RURAL RESIDENTIAL STREET SECTION W Z J } N K W a 0 a STANDARD DRAWING NO. 5081 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV MEMO/PANDOM TO: Stephanie Hanson, City Planner FROM: David Berkowitz, Director of Public Works /City Engineer Jason J. Law, Asst. City Engineer DATE: August 31, 2016 REFERENCE: The Preserve at Oak View / Grading, Drainage & Erosion Control Plan/Review #4 The following comments are in regards to Review #3: 302. For development contracts, we need costs estimates. Need a separate estimate for site grading/erosion control (which includes costs for any fill and testing needed for lot pad construction) and a separate cost estimate for street/utility construction. We will also need an estimate for the future roadway extension to the south to review to determine the required escrow amount for the future extension to the plat line. The following comments are in regards to Review #4: 401. Multiple plan sheets: Need to get approval from Anoka County Highway Department on turn lane design andplans. See comments on C2.3. A 1" mill and overlay is not constructable based upon the mix design and aggregate size required by Anoka County Highway Department. Provide copy of plan approval letter from Anoka County Highway Department 402. Sheet C1.1: Add note near Crosstown Blvd "See Sheet C2.3 for removals along Crosstown Boulevard." 403. Sheets C2.1, C2.2, C3.1, C3.2 and all applicable plan sheets. Reduce the drainage and utility easements closer to the HWL of the basins, specifically for Lot 3, Block 1 and Lots 2 and 7, Block 2. 404. Sheet C3.1: Is there any ditch grading /filling that needs to be done for the turn lane improvements (3'- 4' of lane wideing)? If so, show on this plan sheet. 405. Sheet C3.1: The HWL for Wetland 4 and Infiltration Basin 7 do not match the hydrology report. Revise text to 903.17. This also requires raising the low floor elevation of Lot 2, Block 2 to maintain 2' of separation above the HWL. Label Enkamat stabilized overflow between these two basins. 406. Sheet C3.2: Numerous revisions needed for lot x lot tabulation to match plan view. See mark ups. 407. Additional comments pending further review. The following comments are in regards to Review #4 of the Hydrology Report: 401. Submit a final copy ofthe Hydrology Reports. Only change needed is to remove the "Preliminary Not for Construction" stamp covering the engineer's signature block on the cover sheets. All else is approved. Note: It is a requirement that the Developer respond to each of these items in writing (pet digital copy from City and type responses below original comment) when re- submitting the revised plat to the City. If you have any questions, feel free to contact David Berkowitz, Director of Public Works/City Engineer at (763) 767- 5133 or Jason Law, Assistant City Engineer at (763) 767 -5130. DRAFT 2 3 4 5 6 7 8 PLANNINGAND ZONING COMMISSIONMEETING— AUGUST 23, 2016 9 10 The Special Meeting of the Andover Planning and Zoning Commission was called to 11 order by Chairperson Daninger on August 23, 2016, 7:00 p.m., at the Andover City Hall, 12 1685 Crosstown Boulevard NW, Andover, Minnesota. 13 14 Commissioners present: Chairperson Dean Daninger, Commissioners Timothy 15 Cleven, Scott Hudson, Kyle Nemeth and Jeff Sims 16 17 Commissioners absent: Commissioner Bert Koehler IV and Steve Peterson 18 19 Also present: Community Development Director Dave Carlberg 20 City Planner Stephanie Hanson 21 Others 22 23 24 APPROVAL OF MINUTES. 25 26 July 12, 2016 27 28 Commissioner Nemeth requested the following edits: 29 - page 2, line 25, end the sentence by adding "of the items" 30 - page 3, line 8, change "Commissioner Nemeth" to "Acting Chairperson 31 Nemeth" 32 - page 3, line 42, add number of units sold "which is" yet to be determined 33 - page 4, line 6, correct to state "Commissioner Peterson" 34 - page 4, line 14, correct to state "Acting Chairperson" 35 - page 4, line 20, add same color as his home, "as it is" across the street 36 - page 4, line 22, add value to the building "and" some interest 37 - page 4, line 29, add a comma after Ken Johnson 38 - page 6, line 15, PUD with "a" recommendation to explore 39 - page 6, line 34, no City streets "will' be utilized for hauling 40 41 Motion by Nemeth, seconded by Clevens, to approve the minutes as presented. Motion 42 carried on a 4 -ayes, 1- present ( Daninger). 43 44 45 PUBLIC HEARING. Preliminary Plat and PUD Review of Preserve at Oak View — 46 16473 Crosstown Drive NW— Metrowide Development Special Andover Planning and Zoning Commission Meeting DRAFT Minutes — August 23, 2016 Page 2 2 City Planner Hanson noted the purpose of this item is to hold a public hearing and take 3 input on the proposed preliminary plat and PUD with the Commission. 5 Ms. Hanson reported that Metrowide Development proposed to construct 13 rural 6 residential lots and Outlot A. Items of note included: 7 - Access to the development will be provided from Crosstown Blvd. 8 - The developer will be required to construct a right turn lane. A by -pass lane 9 will not be required. 10 - Each of the lots will be served by individual septic systems and wells. 11 - CCWD is in the process of reviewing the plat and it is currently slated for the 12 September 12, 2016 board meeting agenda. 13 - The Park and Recreation Commission recommended the required trail fees 14 and cash in lieu of land for park dedication. 15 16 There were 3 significant comments that have been discussed between City staff and the 17 applicant and are being addressed. They include the following: 18 1. The requirement of Anoka County of a right turn lane. 19 2. The conveying of Outlot A to the lot to the north (Lot 5, Block I). 20 3. Work with CCWD to finalize the location of the southern portion of the street. 21 22 As part of the PUD request, the applicant asked for flexibility with street construction 23 standards. Ms. Hanson stated that the staff supports the proposed 22 -foot pavement 24 width. Staff recommends 18 inches of ribbon curbing on each side of the street to 25 maximize the protection of the edge of the paved surface from the wear and tear of 26 vehicle parking and snow removal, as opposed to the 12 inches of ribbon curbing 27 proposed by the applicant. 28 29 Also of note are 13 lots that are deemed buildable, whereas Outlot A is deemed 30 unbuildable. The applicant proposed that a recordable covenant be approved and 31 recorded with Anoka County to require Outlot A to be owned by the property owner of 32 Block 1 Lot 1 until which time the lot can be proven to meet buildable standards or 33 combined with buildable land to the south. The covenant must be recorded at the time 34 the final plat is recorded with Anoka County. 35 36 Ms. Hanson asked to hold a public hearing. 37 38 Chairperson Daninger explained the purpose and process for the public hearing and 39 invited Commissioners to ask questions of Ms. Hanson. 40 41 Commissioner Nemeth asked about the by -pass lane. Ms. Hanson responded that the 42 County focused on getting residents off of the road due to the curve, so traffic can flow 43 nicely. He further questioned as to whether Outlot A would be conveyed to lot 5 or 6. 44 Ms. Hanson stated that Mr. Lazan proposed to convey Outlot A to Lot 5, Block 1, and 45 staff concurred. Referring to the memo provided regarding borings, he wondered if any Special Andover Planning and Zoning Commission Meeting DRAFT Minutes —August 23, 2016 Page 3 1 issues were noted in relationship to water pressure. Ms. Hanson asked that the question 2 be redirected to Mr. Lazan. 4 Commissioner Cleven asked for clarification if the issues noted in the memo would be 5 addressed prior to final plat approval. Ms. Hanson confirmed that was correct. 7 Commissioner Sims inquired about the set back. Ms. Hanson referred back to the lot 8 width requirements at the front yard setback. 10 Commissioner Hudson asked for clarification regarding the drainage ditches as to 11 specifications on depth and width. Ms. Hanson stated that there would be maintenance 12 agreements around the rain gardens and that staff would be checking on them 13 periodically to ensure they are functioning properly. 14 15 Motion by Nemeth, seconded by Cleven, to open the public hearing at 7:28 p.m. Motion 16 carried on a 5 -ayes, 0 -nays. 17 18 Shawn Lidberg, 545 Constance Blvd. NW, expressed concerns regarding Outlot A, 19 specifically in reference to when it might become buildable in the future without a 20 variance or combining it with another lot; as well as the buffer required between different 21 land uses, noting the responsibility of the City Council to determine it. Chairperson 22 Daninger asked Ms. Hanson to clarify the buildability of Outlot A. Ms. Hanson 23 responded that there is not enough upland to build on this property and that the buffer is 24 currently there because it is unbuildable and confirmed that a house cannot be built there 25 unless something changes. Commissioner Cleven asked if a shed could be built there. 26 Ms. Hanson stated that nothing could be built there unless it was joined to additional 27 property and a principal residential structure existed on the lot. 28 29 Commissioner Nemeth asked if MUSA were to come into the area, if a house could be 30 built there. Ms. Hanson stated that would be the case, as Outlot A currently cannot 31 accommodate the needed septic drain field. 32 33 Steven Heinen, 455 - 166`" Avenue NW, inquired if lots could be subdivided in Andover 34 if they are over 1.5 acres. He also asked about roads in the area, feeling that the road 35 would be very narrow and he had concerns about the safety of the by -pass lane. 36 Chairperson Daninger stated that any City resident can use the due process to split their 37 lot but it does not mean that it will be approved and that PUDs are a give - and -take. 38 39 Kathleen Hammer, representing Metrowide Development, reviewed information on the 40 PUD. She highlighted the reasons why this particular parcel required a different 41 approach due to the wetlands, prairie, and heavily wooded areas. She explained that the 42 concept of a low- impact development is being used, requiring a different alignment of the 43 road to reduce tree removal. 44 Special Andover Planning and Zoning Commission Meeting DRAFT Minutes — August 23, 2016 r Page 4 1 Mr. Lazan, also representing Metrowide Development, summarized the minimal foot 2 print design and the use of swales to treat storm water. It would be a large lot 3 subdivision. They are hoping to break ground in mid - September. He also addressed why 4 they are proposing Outlot A to protect both the City and developer along with the road 5 width and their willingness to agree to the staff s recommendation. Mr. Lazan explained 6 the by -pass lane decision as it related to the site lines and the location of the "trips." This 7 was the proposal approved by Anoka County. As for the swales, the storm water could 8 be handled without the rain gardens, although covenants would likely cover them. The 9 vegetation is not required for treatment based on the plans. In reference to buffering, 10 there is already natural vegetation to Outlot A. Mr. Lazan then introduced Hanson 11 Builders as the exclusive builder for the project. 12 13 Mr. Hanson highlighted their company's experience in custom grading and his 14 enthusiasm for tree preservation. He offered to show the type of home that would be 15 built to those present at the meeting. 16 17 Mr. Lazan addressed the soil boring question by stating that it had been completed and 18 that established ground water elevations were complete and specifications have been 19 adjusted accordingly. 20 21 Commissioner Nemeth asked about the buildable portion of Outlot A. Mr. Lazan stated 22 that the term "buildable" was subjective and referenced setbacks from the road and septic 23 and so there would really be no space now that is buildable and that the Outlot status 24 prevents it from being built on. He further explained that they would tie it to Lot 5 25 because he personally plans to retain Lot 5 so he would be responsible. Commissioner 26 Cleven asked if CCWD knew about the vegetation not being needed in the swales. Mr. 27 Lazan confirmed that was the case. 28 29 Commissioner Hudson asked about covenants for the development and if there would be 30 any restrictions due to the differences in the sizes in the lots. Mr. Lazan responded that 31 the builder would, as it relates to square footage and finishes, along with rain gardens and 32 what can be done on a lot of 2.5 acres as compared to lots with less acreage. 33 34 Commissioner Nemeth asked about parking on one side of the street and how it would be 35 marked. Mr. Lazan indicated that they had not laid out signage yet, noting that the 36 driveways would be 100 feet in length and likely not have parking issues except during 37 exceptionally large events. Commissioner Nemeth continued by asking about 38 agreements to upkeep the rain gardens and asked about whether there would be a 39 homeowner's association. Mr. Lazan stated that the agreement would include proper 40 maintenance of the storm water system, but that rain garden vegetation will not be needed 41 to treat the storm water. Commissioner Nemeth asked about the price point of the homes. 42 Mr. Hanson stated they would be from $650,000 - $950,000 and could be over $1M if 43 there are additions. 44 Special Andover Planning and Zoning Commission Meeting DRAFT Minutes — August 23, 2016 Page 5 I Commissioner Simms asked if the homes would be custom. Mr. Hanson stated that they 2 have 50 active models and then once a buyer chose one, they would make modifications, 3 and if two owners chose the same one, the fronts of the homes would need to be different. 5 Chairperson Daninger asked Mr. Lazan if the resolution had been reviewed in the packet. 6 He confirmed that they had reviewed it. 8 Shawn Lidberg, 545 Constance Blvd. NW, noted that there are trees that are to be planted 9 along the roadway and wondered how big the trees might be when they are planted. He 10 also asked if there would be a no building clause on Outlot A. Ms. Hanson responded 11 that there would be 1 tree planted per 50 linear feet. He also asked when the last time 12 was that Anoka County did a study on Crosstown for traffic and has there been an 13 increase noticed. 14 15 Chairperson Daninger stated that this is an Anoka County question and asked Ms. 16 Hanson to respond to the resident following the meeting. 17 18 Motion by Nemeth, seconded by Hudson, to close the public hearing at 8:14 p.m. 19 Motion carried on a 5 -ayes, 0 -nays. 20 21 Commissioner Cleven asked about oak wilt identified in the area. Mr. Lazan described 22 the plan for remediation and stated that they are hopeful of stopping any spread. 23 24 Commissioner Nemeth asked about Outlot A being conveyed to Lot 5 and what would 25 happen if it is not conveyed. Ms. Hanson stated that would happen in conjunction with 26 the legal documentation and if it is not conveyed, the lot will need to be added to the 27 property to the north or the south. He asked fixrther about the CCWD permitting as it 28 relates to the street. Ms. Hanson stated that CCWD is currently reviewing the request. 29 Once approved, a permit would be given. In addition, the street department would put 30 together a street sign plan and then install the no parking signs. Commissioner Nemeth 31 asked that the requirement of no parking signs, on one side of the street, be included in 32 the resolution as #10. 33 34 Motion by Nemeth, seconded by Cleven, to recommend to the City Council approval of 35 PUD with the recommendation to add no parking signs on one side of the street. 36 37 Commissioner Simms asked further about Outlot A and if further clarification would be 38 needed. Mr. Carlberg stated that the current resolution addressed both possible scenarios. 39 40 Motion carried on a 4 -ayes, 1 -nay (Simms). 41 42 City Planner Hanson stated that this item would be before the Council on Tuesday, 43 September 6, 2016 at the 7:00 p.m. City Council meeting. 44 45 Regular Andover City Council Meeting Minutes —June 7, 2016 Page 5 REVIEW CONCEPTPLAN/ PLANNED UNITDEVEL0PMENT- 16437CROSSTOWNBLVD NW Mr. Carlberg reviewed a concept plan for a 13 lot single family rural residential planned unit development as requested by Metrowide Development, LLC. The City Council was asked to review the proposed concept plans and informally advise the applicant on adjustments to the proposed project to conform to local ordinances and review criteria. Councilmember Bukkila asked for a description of a by -pass lane. Mr. Berkowitz stated it allowed a driver to turn left more easily. It was noted the recommendations by the Planning and Zoning Commission included balancing the size of the lots and further consideration of access points to the east. It was suggested the developer work with staff. Mr. Carlberg noted this was a low- impact design development (LID). Mr. Lazan, the developer, presented the revised concept design. He reviewed the process and what brought about his involvement. He reminded the Council these were concepts and are being revised based on additional input they are receiving. He stated he believes that a connection to the south is important. The project is 30 acres in total and has great resources. The property in the center has some of the best environmental resources where the road would normally go, which drew them to a LID approach. Examples of other LID projects were shown for review, which included how storm water can be treated and incorporated into landscaping. Councilmember Holthus asked to review a photo with the disturbed area. It was noted that it was already disturbed with very few trees. Mr. Lazan replied they have identified what is already disturbed and plan to make it work as a building site if they can without disturbing additional areas. On the east side it backs up to a wetland and open space that would remain. Councilmember Holthus asked if there are concerns about the public ditch and if there might be needed modifications to this plan based on additional information on the wetland. Mayor Trude asked if that was the only significant change since the packet. Mr. Lazan stated the lots are 2.5 acres or larger and no smaller than 1.5 acres, and those smaller lots are adjacent to open space. Councilmember Holthus asked how lot 6 would be accessed. Mr. Lazan responded that every lot would have a culvert under the driveway. Mr. Berkowitz stated the cul -de -sac can be left short. In this case the developer puts up an escrow that the City would keep until it is developed. All costs to re -do the street would be in escrow. Escrow is 150% so developers do not usually like to do that for a long time. Mr. Lazan commented the presentation is a preliminary concept and that it is a really small section of road. Regular Andover City Council Meeting Minutes —June 7, 2016 Page 6 Mayor Trude inquired about zoning. Mr. Lazan noted the development is zoned R -1 and that it took some time and effort to look at the ordinances. He quoted the definition under the purpose of a PUD purpose. He explained that is why they "landed" on pursuing a PUD. He continued that he needed flexibility to fit the homes within the landscape and preserve trees. As the plan was presented at the Planning & Zoning Commission meeting, 1.5 acres is the smallest lot. Mr. Lazan stated at a subsequent meeting he could illustrate where they need flexibility with the lots along with a narrower roadway. He went on to say there are no issues with access to the south, however there are significant challenges with an access to the east, requiring 300 — 500 feet of road to nowhere. He said they are not interested in helping the neighbor develop $100,000 lots, even though the adjacent landowner says he has no interest in development. Mr. Lazan respectfully asked for consideration on the east side. He stated the member of lots, the LID, swales, etc. all have extra costs so they have proposed an additional lot to help cover the additional costs. There is already a lot of public interest in building homes on the lots. Mr. Lazan stated Mr. Kytonen and Mr. Carlberg have been very helpful Mr. Carlberg stated staff does support the concept of a LID as well as supporting the standards. Under city code, staff is required to evaluate the adjacent property. Mr. Lazan responded the better access point is to the south. Mr. Lazan indicated their goal is to submit a preliminary plat on June 21 s' and then fall timing for construction. He was excited to announce that Hanson Builders would be the builder for the development. Hanson Builders would take all the lots and would control and manage the project going forward. Dean Hanson, Hanson Builders, recalled when Hanson Boulevard was a dirt road. He stated he had a preference for building amongst trees while most builders do not want to do it. He said he enjoys a challenge and it is a skill that their company has. He believes the development supports a "move -up" buyer and that it is an exciting property. Mayor Trude asked Mr. Hanson to share with the Council what kind of homes he builds. He replied the typical home they build would range in price from $650,000 - $950,000 and have a 4 car garage. Councilmember Knight asked about the pole barn shown in the materials. Mr. Lazan stated it would be removed. Mayor Trude referenced estate zoning. Mr. Lazan stated the homeowners would be able to customize the homes the way the owner wanted. He continued that it would be a quiet neighborhood and that most of the new owners would likely be current Andover residents. Mayor Trude asked if the development would be a cohesive looking neighborhood. Mr. Lazan replied they will have architectural control, but no two homes would be identical and even the Regular Andover City Council Meeting Minutes —June 7, 2016 Page 7 smallest lot is bigger than what they typically build on. He said there is a lot of space and plenty room for well and septic systems. Mayor Trude asked about the rain gardens. Mr. Lazan stated there would be rain gardens along with wild flowers and wild grasses planted and that both looked good. Mayor Trude asked if the development would look well - manicured and then thanked Mr. Lazan for his time. Councilmember Bukkila stated she liked the idea of having concrete ribbon curbs on the road and the right turn lane on Crosstown Boulevard not impeding traffic. Her greatest concern is what to do with enforcement on the size of the lots, pointing out there is an "equator" in the City where residents can do this, and cannot do that (e.g. park RVs, bow hunting, ride ATVs). She stated this has caused division in other neighborhoods and sees this as a potential neighborhood dispute and would like to see it be "all or none" within the development. Mr. Lazan replied diversity is both a benefit and a concern. Covenants will be used as a restriction to control the whole neighborhood. The covenants will be filed on the deeds, in addition to City ordinances that can be enforced. Items addressed in the covenants, for example, could be motor homes. The thought would be to make covenants in the development uniform relative to the 1.7 -acre size lot, creating an even playing field, so even if ordinances allow something, covenants would restrict. Councilmember Bukkila commented a homeowner's association takes over after the builder is out and that the majority of the lots would be of a larger size. Mr. Carlberg stated there is only 1 lot where residents could do those rural kinds of things. That lot is 2.6 acres. Mr. Lazan stated there could be ATV restrictions so that there is no recreational use or it can only be used to haul wood. Councilmember Bukkila stated whatever is determined it should not be her battle to fight after the developer is gone. She is also concerned that parking issues are addressed. Mr. Berkowitz clarified Andover has other streets that are 24 feet wide with ditches and staff is familiar with that width in the community. Councilmember Bukkila stated she did not want to go backwards. Mr. Berkowitz replied new streets are 30 feet wide and where you have large lots, supporting the roadway is important. He confirmed this road size is going to become the new standard if the City moves forward. He clarified the standard lane is 12 feet and that staff supports the ribbon curb and feels that 12 feet is a reasonable width. Councilmember Bukkila asked what happens when a resident has a party. Mr. Lazan responded that guests would park on one side of the street and utilize their long driveways. Councilmember Bukkila stated she supports parking on one side of the street. Mr. Lazan responded that estate lots have more opportunity to park on driveways which are much longer without parking on the lawn. Regular Andover City Council Meeting Minutes —June 7, 2016 Page 8 Councilmember Holthus stated she liked the changes from Concept 1 to Concept 2. She appreciated the more uniform size of the lots and liked the idea of a PUD. She also supports the effort to save trees. She had concerns about the narrower street and that she had seen the developments and they do have longer driveways and then referenced her own driveway. She appreciated the answer on the county ditch and expressed her excitement in seeing the preliminary plat when it is completed. Councilmember Knight asked about parking of camping trailers. Mr. Lazan said campers are often parked on sold surface pads, driveways, and not in the front yard. They would provide surface, pads, and because the street volume is low trailering in the neighborhood would be fine. Councilmember Bukkila stated parking large items on large property is okay and the law enforcement does not want to pick winners and losers Mayor Trade referenced Bruce Lee's photo studio with its driveway 2 — 3 times in length. She stated estate homes have attractive garages matching the home and screening from trees. She is happy to see low impact development and has been hoping for a development like this in Andover. Lots without trees do not sell fast noting that the City does not have any lots left like that in Andover. She is pleased there would not be 4 different builders involved in the development and noted buffers are already there between the lots. She stated her belief that she did not want to pursue a street to the east. Councilmember Goodrich stated he liked what he saw and had watched the Planning & Zoning Commission meeting. He thought it was a good conversation and appreciated the input given by the neighbors that spoke. He stated he would like to see curb as was discussed and appreciated the plans for the Swale. He was supportive of parking on one side of the street. Keeping the forested areas is a key feature. Because he likes to think long term he would still like to consider a road to the east or at least like to see a design with that option. He is not concerned with some of the lots being smaller. Councilmember Knight asked if there would be ponding on the lots themselves. Mr. Lazan stated the runoff from the lot would be treated in the swales and other than natural wetlands there would be no open ponding. Mayor Trade noted there would be rain gardens as well, so no clear- cutting is needed. Mr. Carlberg asked for direction from councilmembers about the access to the east. Mayor Trade, Councihnembers Holthus and Knight all stated they are not interested in an access to the east. Councilmember Bukkila stated it was a low priority for her. Mayor Trade asked for any other comments. Hearing none, she recommended that next steps be taken and summarized the comments previously shared by councilmembers. Regular Andover City Council Meeting Minutes —June 7, 2016 Page 9 Shawn Lidberg, 545 Constance Boulevard NW, who owns the property to the south, expressed his concern for the small footprint of Lot 6 that backs up to his property. He stated he is very familiar with the natural area. In addition, he has concerns about ditch 53 and a possible road to the east and 10 foot setbacks from the south property line. Mr. Carlberg commented the development will still have to meet the setback requirements. Mr. Lidberg continued that he would like to see vegetation maintained as a barrier and it seems impossible to have vegetation maintained with a 4,800 square foot house on that particular property (Lot 6). He is more concerned as a homeowner that there would be a house without a barrier. Mayor Trude stated on paper it is hard to tell the proportions of the lots and that showing the development more to scale would be helpful. Mr. Lidberg stated he believes there is not enough room for the septic system. Mayor Trude responded by encouraging him to stay in contact with Dave Carlberg. She followed up by asking him about the cul -de -sac. Mr. Lidberg expressed he felt there is plenty of vegetation where the cul -de -sac is. Mayor Trude stated his concerns are well noted and if the vegetation was gone, they will need work on being a good neighbor. No others wanted to speak on the matter from the Council or audience. Mayor Trude reiterated the recommendations made by the Councilmembers during the previous discussion. CONSIDERPARKBIPR0VEMENTSPROPOSAL FROMSWLAND, LL CICO UNTR Y OAKS NORTH2"DADDITION Mr. Berkowitz reviewed the improvements that were recommended by the Park and Recreation Commission for Maple View Park located in Country Oaks North 2nd Addition. It was noted the developer will have the option to pay the fees in 2016 or the fees will be assessed to each of the properties. In this case it may take another 5 years to collect the remainder of the park dedication fees. The new name of the park was noted. Motion by Goodrich, Seconded by Knight, to approve the recommended improvements. Motion carried unanimously. Mr. Wold stated the parking lot was paved on the day of the meeting and was already completed. No additional trees will need to be cut down for the improvements and the work will be done this summer. He described the buffering to the housing. He confirmed that everything has now been paved. Additional lots remain. Mayor Trude thank Mr. Wold for working with the Park and Recreation Commission and Regular Andover Planning and Zoning Commission Meeting Minutes — May 10, 2016 Page 4 ®1 PUBLIC HEARING: Sketch/Planned Unit Development Plan Review —16473 2 Crosstown Blvd — Metrowide Development, LLC. 3 4 City Planner Hanson noted the purpose of this item is to hold a public hearing and take 5 input on preliminary plans for a proposed development at 16473 Crosstown Boulevard. 7 City Planner Hanson reviewed the proposed concept plan with the Commission. Of note 8 is the fact that these are rural lots and that they are not located within MUSA boundaries. 9 The property is zoned R -1. Each lot is planned to have its own septic and well. There to are 13 proposed lots with 5 of them being less than the typical 2.5 acres for an R -1 zoned 11 lot. Ms. Hanson stated that there are minimal wetlands on the property and since the 12 project is at the concept phase, it has not yet been submitted to the Coon Creek 13 Watershed District. The Park and Recreation Commission recommended cash in lieu of 14 land for park dedication. One letter from a resident was placed into the public record. 15 Ms. Hanson requested to move to a public hearing. 16 17 Acting Chairperson Nemeth asked for clarification, stating that the Commission would 18 not be voting and that the concept plan was simply open for review. Ms. Hanson replied 19 that the development would come back to the Commission in a preliminary plat hearing 20 and that there would be more communication at that point. 21 22 Commissioner Cleven noted that 8 of the lots meet the lot requirement and 5 are under 23 review. He asked what the option would be for them. Ms. Hanson responded by saying 24 that was why the development was coming to the Commission as a PUD. 25 26 Commissioner Koehler asked if the City had received any information regarding how 27 small the lots might be. Ms. Hanson replied 1.33 acres, indicating that the sizes were 28 described in the agenda packet. 29 30 Commissioner Peterson inquired about extending the road to the southern boundary and 31 asked if they had received any concepts from the developer. Ms. Hanson stated that the 32 City does not want homes to be landlocked, and that they did receive a ghost plat from 33 the developer. She described the ghost plat and stated that it is an illustration of what it 34 might be like if it were developed in the future. 35 36 Commissioner Sims inquired if the developer was required to work under the PUD 37 guidelines. Ms. Hanson stated that the work with City officials was on the PUD and that 38 they worked with the developer with the idea of being flexible and creative to come up 39 with a product that works for everybody. 40 41 Acting Chairperson Nemeth stated that developments within MUSA must have city 42 sewer and water. He inquired as to what makes this different. Ms. Hanson responded 43 that City water and sewer is not available to this property. 44 Regular Andover Planning and Zoning Commission Meeting Minutes — May 10, 2016 Page 5 1 Acting Chairperson Nemeth asked if the developer had spoken with the Anoka County 2 Highway Department. Ms. Hanson indicated that question should be asked of the 3 applicant. 4 5 Acting Chairperson Nemeth asked staff if the right -of -way was a concern. Ms. Hanson 6 responded that 50 feet would be sufficient, and because of that, there would be signs 7 posted indicating no parking on either side of the street. 9 Acting Chairperson Nemeth made note of the memo by Mr. Berkowitz related to curb 10 and gutter. Ms. Hanson stated that it was not required because it is rural, but staff is I 1 recommending it. 12 13 Acting Chairperson Nemeth inquired about their tree preservation plan. Ms. Hanson 14 stated that it is informal, but it is not required and there will be references to it on the plat. 15 16 Acting Chairperson Nemeth indicated that he felt he could not really see the lots 17 themselves in the printed material and that it would be helpful to be able to see them 18 better. 19 20 Commissioner Cleven stated that adding ditching alongside the roadway, for drainage 21 and runoff for the property would be of interest to the watershed district. 22 23 Commissioner Koehler wondered if 60 feet ROW might work better for the roadway, and 24 if there was 50 feet in another area to observe. Mr. Carlberg confirmed that 50 feet can 25 be found in other areas of the City and that he has not heard of any issues with the 26 narrower ROW. 27 28 Mr. Carlberg noted the staff report and discussion related to a potential street connection 29 to the east and to the south. He referenced item 4 in the staff memo. 30 31 Acting Chairperson Nemeth gave instructions to anyone wishing to address the 32 Commission and reminded those in attendance that nothing would be approved at this 33 evening's meeting, but that the purpose was to give feedback to the developer as well as 34 the City Council, who also reviews the minutes and/or video of the meeting. 35 36 Motion by Peterson, seconded by Koehler, to open the public hearing at 7:36 p.m. 37 Motion carried on a 5 -ayes, 0 -nays, 2- absent (Daninger and Hudson) vote. 38 39 Shawn Lidberg, of 545 Constance Boulevard NW, stated that he had a few concerns in 40 reading the staff report, including the number of variances requested. Mr. Lidberg noted 41 the smaller lots, believing that the developer was trying to develop as many lots as they 42 could when the property is not actually designed for that many. In addition, Mr. Lidberg 43 noted that there were plans for a deceleration lane, but not a bypass lane. He expressed a 44 preference for a vehicle count and study believing that the traffic would increase due to 45 the additional housing, since he moved to the area 18 years ago. Mr. Lidberg also noted Regular Andover Planning and Zoning Commission Meeting Minutes —May 10, 2016 Page 6 1 the ghost plat and stated that his property would not be developed any time soon. He also 2 expressed the need to have a turn- around for emergency vehicles. Wetlands were briefly 3 mentioned, he felt what was not addressed was the County Ditch #58. He asked how the 4 ditch would be crossed and with what type of road structure. The fact that there would be 5 no parking on the street with the reduced right of way he felt could be an issue, if there 6 was an event at someone's home. On the PUD, Mr. Lidberg noted that he had concerns 7 about Lots 6 and 7 and how the vegetation buffer might be maintained and what that 8 requirement involve and if there was any flexibility in where the lot line was placed. His 9 final question was would the development affect his ability to have horses on his 1 o property. In summary, he asked the Commission to take into consideration the i 1 consistency in the ordinances, as the development has been laid out. 12 13 Acting Chairperson Nemeth responded by saying that if a resident is abiding by the City 14 Code that they could certainly maintain their horses. 15 16 Greg Shultz, 16331 Crosstown Boulevard NW, stated that he had concerns about a 17 pipeline that runs through the area. He wondered what the potential impact might be on 18 those lots and the layout of those lots. 19 20 Steve Heinen, 455 166th Avenue NW, stated that he lives just north of the proposed 21 development. He wanted to know if there would be a study done on how it might affect 22 adjacent property as it relates to well water and pressure. He also had concerns about the 23 width of the roadway if there was a graduation party or family reunion. He commented 24 that it is hard to get through when there is parking on both sides of the street for a 25 roadway that is not a reduced width. 26 27 Diane Schultz, 16331 Crosstown Boulevard NW, asked about the ghost road and if there 28 would be a planned road to the east and where would it be located. 29 30 Doug Engstrom, 509 166a' Avenue NW, asked why the Commission would consider less 31 than the minimum 2.5 acres. 32 33 Joe Maki, 16409 Crosstown Boulevard NW, expressed their interest in a development 34 that included a tree preservation plan. 35 36 Patty Diestler, 401 Constance Blvd NW, wrote a letter against the development with 37 concerns focusing on the reduction of habitat. Her comments were acknowledged. 38 39 Darin Lazan, of Metrowide Development, stated that he had informal meetings with staff, 40 including discussion regarding trees with Kameron Kytonen. He appreciated the work 41 that had been done with the staff. He reiterated that it is an interim step to get feedback 42 from residents and the Commission and then he would get back to work and bring back 43 additional information to share. At this point the project is at a concept level. Generally 44 speaking, he does not prefer to do ghost platting, but it is required. The road as shown to 45 the east is one potential option to meet requirements, but it is not shown on the concept, Regular Andover Planning and Zoning Commission Meeting Minutes —May 10, 2016 Page 7 1 because it is unlikely to be developed. If it becomes critical to the project, it can be 2 addressed. Wherein, access to south does make sense. Because this is designed to be a 3 low impact development, the objective is to have the least disturbance possible and the 4 smallest footprint possible with custom grading to preserve trees. Considerable 5 flexibility was taken to align the road to preserve the best amenities. This was also the 6 motivation for reducing the size of the roadway. Their initial thought was to have no 7 parking on one side and he is willing to work with staff on that concern. Since the focus 8 of the design is to minimize the footprint and the property is generally surrounded with a 9 considerable amount of wetland the reduced lot size is not as noticeable. Also, by 10 reducing the lot sizes the best stand of trees would be able to be left undisturbed as 11 opposed to where the road would have gone in a traditional development. Mr. Lazan 12 showed an example of a low impact design (LID) development in Edina. He discussed 13 how storm water is treated naturally and showed examples of similar projects where the 14 swale was planted with native grasses. Residents can choose to have a rain garden 15 adjacent to the driveway. Their plan asks for a 13th lot, instead of 12, because low impact 16 developments are a more expensive process and this would offset the costs with one extra 17 lot to support it. He noted that the traffic volume is not expected to be as much of a 18 concern and there are plans for a deceleration lane to get into the neighborhood. Site 19 lines are a consideration. This would be a pilot project for Andover and a way to save 20 trees and wetlands. If the concept is appealing Mr. Lazan would like to know before he 21 puts more time and money into the project. 22 23 Acting Chairperson Nemeth expressed concerns about the dead end and the need to 24 accommodate fire department vehicles. Mr. Lazan stated that this point was an oversight 25 in the design and would be addressed. 26 27 Acting Chairperson Nemeth inquired if there would need to be a culvert placed where the 28 county ditch goes through. Mr. Lazan agreed that this would need to be addressed. 29 30 Acting Chairperson Nemeth addressed tree preservation, clarifying that the homeowner 31 makes the ultimate decision to keep or what is taken out as development moves forward. 32 Mr. Lazan stated that was a correct statement. 33 34 Acting Chairperson Nemeth asked if there would be an impact to the pipeline. Mr. Lazan 35 stated that it is a natural gas pipeline and that the necessary requirements and setbacks 36 would be maintained, the same as in his own Andover neighborhood. 37 38 Acting Chairperson Nemeth inquired if the developer expected that there would be any 39 effects on well water or the water table by 12 or 13 new lots particularly since 40 neighboring residents are already having issues. Mr. Lazan stated that the question 41 would need to be addressed at a future date and that they would look at the well depth. 42 43 Acting Chairperson Nemeth inquired as to why the lots were less than 2.5 acres, which is 44 standard. Mr. Lazan stated that this plan helps to preserve more trees and with a PUD it 45 is typical to have give- and -take. Acting Chairperson Nemeth followed up by asking why Regular Andover Planning and Zoning Commission Meeting Minutes — May 10, 2016 Page 8 I there was a request for an additional lot. Mr. Lazan responded that the trees were the 2 greatest asset and that the goal was to minimize disturbance as little as possible. He 3 stated that he hoped to maximize the lots, in exchange to help fund the extra expenses for 4 the more expensive low impact development process. 5 6 Acting Chairperson Nemeth encouraged Mr. Lazan to work with City staff on parking, 7 stating that even no parking signs do not stop people and that he shared the same concern 8 as the resident that spoke earlier in the evening. 9 10 Acting Chairperson Nemeth asked whose responsibility it would be to maintain the 11 vegetation. Mr. Lazan replied that the landowner is responsible for taking care of their 12 property. He indicated that the swale is intended to be allowed to grow and would be 13 marked accordingly and that homeowners could choose more or less vegetation, but there 14 would still be native vegetation in the swale. He noted that in other developments they 15 had to keep coming back for a few years, but with newer standards they can more easily 16 predict effectiveness and they are able to be maintained. 17 18 Commissioner Cleven reiterated that these systems work well for runoff and as 19 stormwater drainage systems, and if kept up by property owners are appealing. 20 21 Commissioner Peterson thanked the developer for trying something new and innovative. 22 He expressed a preference for parking on one side of the street and commented that Club 23 West in Blaine, has a narrower feel that is too tight. He commented that he was curious 24 what Anoka County would say about the safety issue as it is planned. He wondered if 25 consideration could be given to remove lot #8, and then lot #7 and #9 would be back up 26 to usual standards. He also wondered if an offset driveway makes sense. 27 28 Mr. Sims also commented on the pipeline noting that the easement on one lot already 29 exists today. Mr. Carlberg confirmed that the dedicated easement carries through to the 30 plat. Mr. Sims asked about the narrow road. Mr. Lazan responded that there was less 31 disturbance, grading, etc. 32 33 Commissioner Koehler indicated that he is hesitant on the road to the east. He also feels 34 that there should be consideration for the need for emergency vehicles to allow for 35 redundancy. He stated that the narrower road slowed people down in his own 36 neighborhood. He felt what it boils down to is having lots size of less than 2.5 acres and 37 whether or not it is worth allowing for a nicer neighborhood to compromise on the size. 38 He noted that the developer is offering more in exchange for the compromise. 39 40 In summary, Acting Chairperson Nemeth stated that the Commission had listened to the 41 residents including concerns about the size of the lots and noted that this was a PUD so 42 there is give and take. He also stated that he liked the plans for the storm water swales 43 and applauded the developer for the planned effort to save the trees. 44 Regular Andover Planning and Zoning Commission Meeting Minutes —May 10, 2016 Page 9 1 Commissioner Sims asked if there would be a sole builder and if interest had been 2 expressed in the lots. Mr. Lazan stated that there may be individual builders or a builder 3 could buy several lots. Commissioner Sims asked if they would be "cookie cutter" 4 homes. Mr. Lazan replied that the lots are planned to be custom graded for the eventual 5 homeowner. 7 Mr. Carlberg asked for direction from the Commission on lot size as well as a connection 8 to the east. 10 Acting Chairperson Nemeth inquired if the existing home would be removed. Mr. Lazan 11 stated it may be restored and that the pole barns would be removed. 12 13 Commissioner Koehler stated that he felt that the development needs to be thoughtfully 14 planned out. He also expressed concerns about there being one way in and one way out 15 of the development and encouraged the developer to work with staff to find a way out to 16 the east and not to ignore the standard 2.5 acres lot requirement for 5 of the 13 lots. He 17 stated that he believed that it would be a nicer neighborhood if he was good to his word. 18 19 Commissioner Cleven noted that Lot 12 is 112,300 square feet and the others are all 20 smaller. He stated that a PUD is give and take and that consideration be given to getting 21 Lots 8 and 9 closer to 1.5 acres. He stated that he believed there were people that would 22 buy the smaller lots. 23 24 Commissioner Peterson stated that he agreed with what had been said by his fellow 25 Commissioners. He noted that two lots were over an acre smaller, and were quite a bit 26 less than 2.5 acres. He recommended looking at ways to unify the lot size more. He 27 indicated that he was not supportive of putting a road into a wetland and that the 28 preliminary plans cannot provide for every possible connection. Commissioner Peterson 29 asked the developer to work with staff. 30 31 Commissioner Sims recommended enlarging the 1.3 acre sites to closer to 2 acres. He 32 also expressed concerns with the road. 33 34 Commissioner Koehler asked that the developer talk with staff about the road. He asked 35 that they not "put a bridge to nowhere." He noted the size of the smaller lots -- two of the 36 five, are 1.33 and 1.38, and the rest are all 1.66 or more. Mr. Lazan stated that the sizes 37 are all negotiable. He noted that Lot 8 has a large area to build on with less usable 38 wetland behind and some of the bigger lots actually have less buildable area. 39 Commissioner Koehler thanked Mr. Lazan for calling out the difference. 40 41 Acting Chairperson Nemeth summarized the previous comments made by the 42 Commissioners. 43 44 Mr. Lazan stated that they could break out what is buildable and not buildable for each of 45 the lots. Regular Andover Planning and Zoning Commission Meeting Minutes —May 10, 2016 Page 10 2 Motion by Sims, seconded by Koehler, to close the public hearing at 8:49 p.m. Motion 3 carried on a 5 -ayes, 0 -nays, 2- absent (Daninger and Hudson) vote. 5 City Planner Hanson stated that this item would be before the Council at the June 7, 2016 6 City Council meeting. 8 OTHER BUSINESS. 10 Mr. Carlberg updated the Planning Commission on related items. I1 12 There is now dirt moving on the Re/Max Results building site. This is a 2 story office 13 building that will be completed this summer. The Shoppes @ Andover had its permit 14 issued the day previous to the meeting. It will be a 13,000 square foot retail center with 15 restaurants and one tenant will have a drive- through feature. There are no 16 announcements about the proposed tenants for the building as of yet. Andover Animal 17 Hospital has had their site plan review with staff and they will be working with the Coon 18 Creek Watershed District to secure their permit from them. 19 20 The Andover Family Fun Fest is coming up and the City will have a booth. Mr. Carlberg 21 asked for volunteers to participate. There will be zoning maps available and he will be 22 emailing out a sign -up sheet to the Commissioners. Volunteer slots are for 2 hours each. 23 24 Commissioner Peterson noticed that nothing is progressing at the Clocktower Commons 25 development. Mr. Carlberg stated that nothing has been submitted to date but that the 26 site is being actively marketed. 27 28 Acting Chairperson Nemeth stated that he appreciated the commentary and information 29 given by residents. 30 31 ADJOURNMENT. 32 33 Motion by Koehler, seconded by Cleven, to adjourn the meeting at 8:53 p.m. Motion 34 carried on a 5 -ayes, 0 -nays, 2- absent (Daninger and Hudson) vote. 35 36 37 Respectfully Submitted, 38 39 40 Marlene White, Recording Secretary 41 Timesaver Off Site Secretarial, Inc. 42 Fg� C \ / m 1 1 1 \ I 1 I l i \ \ / 1 1 \ 1 I \\ /%`•/ _ -EOB. i___ 111 9b F, .. I / / / 1 / a \ I _ ON M - - / rWETL AFD J / - \•� , -. '\ / ,,�/ /o/ /' ` .__ -9Ot_- I Ilk N' �/ , / / I I 0 ♦ VVV__, FFID. UVMOx LOCA1KN) M ll \ a (A 14 (COON NWl -Bwu lam/ (AMS N) PER LCg1 CHEX wer v \\ Eo A\ v.TCH LNE s�EEr cl.z DEMOLITION AND GLEARiNG NOTES L SERNLES, It1EA•0.5, m W . i00. 2009, ERFPESYL T�FO�¢ n'Et W0RLT: MY Lf 2. LTTAN P[flRS Fce W10.1f4N, CIEAPIY'. 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Call before you dig. 0 50 100 .�..,...�Y -� SHEET NO. 14114 NDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Discuss / Adopt 2017 Preliminary Tax Levy September 6, 2016 INTRODUCTION 1,54 Each year the City Council is required by state law to prepare a preliminary budget and submit a preliminary levy certification to Anoka County Property Records and Taxation Division by September 30th. DISCUSSION The 2017 Preliminary Levy certification would be the outcome of the numerous budget workshops held with the Council over the summer. The Preliminary 2017 Budget proposes a total property tax levy of $11,938,555: $8,344,354 (69.89 %) operational levy, $1,610,047 (13.49 %) debt service levy, and $1,984,154 (16.62 %) capital /watershed levy. The 2017 Proposed Property Tax Levy is estimated to reduce the current City tax rate by close to 2% but will generate additional tax revenue through growth identified in the City's tax base, a 2.97% increase in the gross tax levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2016. BUDGETIMPACT This is the first step in establishing the City of Andover property tax levy for 2017. ACTION REQUESTED The Andover City Council is requested to receive a brief presentation on the preliminary levy and corresponding operating budget. The Council will be asked to discuss and approve the attached resolution that indicates the total preliminary levy of $11,938,555 to be submitted to the Anoka County Property Records and Taxation Division by September 30th. ly submitted, Resolution Adopting the Proposed 2017 Property Tax Levy CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE CITY OF ANDOVER 2017 PROPOSED PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of operating budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor a proposed tax levy prior to September 30, 2016. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the proposed 2017 property tax levy totaling $11,938,555 as listed on Attachment A. Adopted by the City of Andover this 6th day of September 2016. ATTEST: Michelle Harmer — Deputy City Clerk CITY OF ANDOVER Julie Trude - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the 2017 Proposed Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 6th day of September 2016. Michelle Hartner— Deputy City Clerk CITY OF ANDOVER, MINNESOTA Attachment A 2017 Property Tax Levy Proposed 2017 Levy General Fund Levy General Operations $ 8,254,354 Park Repair /Replacement Items 90,000 Total General Fund 8,344,354 Debt Service Funds Levy 20LOA G.O. Open Space Referendum Bonds 187,840 2012C Taxable G.O. Abatement Bonds 974,418 2014A G.O. Equipment Certificate 295,260 2016A G.O. Equipment Certificate 152,529 Total Debt Service 1,610,047 Other Levies Capital Projects Levy Capital Equipment/Project 250,000 Capital Equipment Purchases 500,000 Parks Projects 15,000 Road & Bridge 1,116,079 Pedestrian Trail Maintenance 63,075 Lower Rum River Watershed 40,000 Total Other 1,984,154 Gross City Levy $ 11,938,555 C AI T Y O F ��• ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER.MN. US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss /Adopt 2017 Debt Service Levy Changes DATE: September 6, 2016 INTRODUCTION Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2017 that would have been certified to Anoka County as part of prior years bond sales. DISCUSSION When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies. Attached is a resolution to update bonded indebtedness levies along with a brief description as to why there was a change. BUDGETIMPACT The 2017 City of Andover Debt Service Budget is current and up -to -date. This resolution is to inform the County of any changes that have taken place in the past year as well as any new issuances proposed to be levied for 2017. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution that would update certified bonded indebtedness levies for 2017. submitted, Resolution Updating Certified Bonded Indebtedness for 2017 Attachment A — 2017 Proposed Levy Certification Debt Changes CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2017. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness levies for 2017; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution updating bonded indebtedness levies that would have been certified to Anoka County as part of prior year bond sales. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a portion of previously certified bonded indebtedness levies for 2017 as listed on Attachment A. Adopted by the City of Andover this 6th day of September 2016. ATTEST: Michelle Harmer— Deputy City Clerk CITY OF ANDOVER Julie Trude - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover updates of all or a portion of previously certified bonded indebtedness levies for 2017 with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 6th day of September 2016. Michelle Hartner— Deputy City Clerk CITY OF ANDOVER 2017 Proposed Levy Certification Debt Changes County Levy City Levy Levy GENERAL OBLIGATION DEBT Scheduled Scheduled Changes Variance Explanation 67B 2010A GO Open Space Bonds $ 187,840 $ 187,840 $ - 69B 2012A GO Equipment Certificate 572,985 - 572,985 Levy was spread over the previous 5 years 70 2012C GO Taxable Abatement Bonds 1,281,190 974,418 306,772 Meet bona fide debt service requirements 71 2014A GO Equipment Certificate 295,260 295,260 - 72 2016A GO Equipment Certificate 142,674 152,529 (9,855) Meet bona fide debt service requirements Total $ 2,479,949 $ 1,610,047 $ 869,902 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Set Hearing Date(s) for 2017 Budget & Levy Discussion & Public Comment September 6, 2016 INTRODUCTION The Truth in Taxation law, M.S. 275.065, requires cities to schedule a meeting at which the budget and levy will be discussed and public input will be allowed prior to the final budget and levy determination. This year, that meeting must be scheduled between November 25`h and December 28`h and be held after 6:00 PM. DISCUSSION The Council can select a regularly scheduled Council meeting date or a separate date. The City Council, at its discretion, may adopt a final budget and levy at the initial hearing or the Council could go with the format of scheduling an initial hearing and if that meeting is not sufficient for all public comment and further discussion is required, a continuation hearing could be scheduled. Suggested dates are listed below: Initial hearing date: Tuesday, December 6, 2016 at 7:00 PM Continuation hearing date: Tuesday, December 20, 2016 at 7:00 PM Official adoption date: Tuesday, December 20, 2016 at 7:00 PM ACTION REQUESTED The Andover City Council is requested to select a 2017 Budget and Levy hearing schedule. submitted, C I T I O F MOVE I Tlk, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report September 6, 2016 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/C1P Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted,