HomeMy WebLinkAboutCC - July 19, 20161685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVE RMN.GOV
Regular City Council Meeting — Tuesday, July 19, 2016
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (6/27/16 Workshop; 6/28/16 Workshop; 7/5/16 Regular)
Consent Items
2. Approve Payment of Claims — Finance
3. Award Bid/15-44/14327 7t' Ave. NW/CenterPoint Energy - Engineering
4. Award Bid/16-14, Bunker Lake Blvd. NW Sidewalk Improvements & 16-8, 2016 Curb, Sidewalk &
Pedestrian Ramp Repairs - Engineering
5. Approve Debt Service Payments — Finance
6. Approve Auditing Services Contract/Redpath and Company — Finance
Discussion Items
7. Anoka County Sheriff s Office Monthly Report — Sheriff
Staff Items
8. Schedule August EDA Meeting —Administration
9. Administrator's Report —Administration
Mayor/Council Input
Adjournment
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO:
Mayor and City Council
CC:
Jim Dickinson, City Administrator
FROM:
Michelle Hartner, Deputy City Clerk
SUBJECT:
Approval of Minutes
DATE:
July 19, 2016
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
June 27, 2016 Workshop
June 28, 2016 Workshop
July 5, 2016 Regular
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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ANDOVER CITY COUNCIL WORKSHOP MEETING — JUNE 27, 2016
MINUTES
The Joint Workshop Meeting of the Andover City Council was called to order by Mayor Julie
Trude, June 27, 2016, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich
Councilmember absent: None
Park & Recreation Commissioners
present: Chair Shane Stenzel, Vice Chair Jim Lindahl„Commissioners Ted
Butler, Angela Marinello, and Mark Miskowiec
Commissioners absent:
Also present:
JOINT MEETING WA
Mayor Trude welcome
Recreation Commissio:
A. Discuss 2017-2021
City Administrator, Jim
Public Works Director/(
Parks
Alisa
er, David Berkowitz
odd Haas
Dn Grode
& RECREATION COMMISSION
joint workshop meeting of the City Council and Park &
Chair Stenzel reviewed the Park CIP information with the Council. In 2017, it includes some
small irrigationprojects, construction of a storage building at Pine Hills North that would be
funded through donations, leaving that project budget neutral. Site improvements including
grading, irrigation, and.a new well estimated at $457,300 are planned for Fox Meadows Park.
He noted this is the last big park to be irrigated, which will eliminate the sand burs so athletic
associations will be more interested in using the park. In addition, it will spread out field use and
allow other fields rest time. He stated John Hopko, a turf expert, has recommended not using
athletic fields for soccer, lacrosse, and then football. Chair Stenzel stated a multi -use regulation
field plus a smaller field for younger users or for practice can also fit at Fox Meadows Park.
Mayor Trade noted the deep well at Fox Meadows takes up most of the budget.
Chair Stenzel stated Fox Meadows Park is being mowed now to encourage some use. He
reviewed an aerial photograph of Fox Meadows Park and pointed out the location of the parking
lot and proposed fields. It was noted a meeting with residents was held and they supported
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Andover City Council Joint Workshop Meeting
Minutes —June 27, 2016
Page 2
athletic fields for youth games. Currently, this park is mostly idle except for kids playing on the
structure and the basketball court. Chair Stenzel stated there was discussion about locating a cell
tower in this park but nothing much else has been discussed. He stated another hockey rink is
needed in the community but there is more need for athletic fields.
Councilmember Knight noted the residence abutting the park. Mr. Dickinson used the
photograph to point out the location of residential homes and a fence at the southern border. Mr.
Berkowitz stated the fence is approximately 30 feet from the property line.
Councilmember Knight asked about the impact when the commercial site is sold. Mr. Dickinson
pointed out that location. He stated it is zoned Neighborhood Business and he thinks the existing
building will be removed, the zoning should protect park activities and compatibility.
Mayor Trude stated she has heard that North Metro Soccer numbers are lower for Andover
players. She asked if the City is meeting the needs of other sports or just focusing on soccer.
Chair Stenzel stated the number of Andover athletes served is about the same as with other sports
such as football and lacrosse. He stated football may be using Pine Hills and Fox Meadows
Parks and he has found that the soccer association does well to work scheduling things out.
Mayor Trude stated the Council understood the building would be used by all athletic
associations, not just North Metro Soccer.
Councilmember Knight asked if it is reasonable to think that $100,000 in donations will be
received for the Pine Hills North building. Mayor Trude answered in the affirmative, noting it is
a very large association. She felt it was more of a placeholder with the assumption it will be a
voluntary project. Mr. Dickinson stated it also focuses on what is a reasonable sized structure for
the location.
Councilmember Bukkila stated the Council built Pine Hills North with the intent for multi -use
but is being told it is better for maintenance to do single use. Chair Stenzel stated football has
not asked to use that field so he encouraged them to make the request, multi -use is welcomed at
Pine Hills North.
Mayor Trude suggested staff mediate park use and field scheduling. Councilmember Bukkila
agreed, noting another challenge is volunteer boards that change membership and leadership.
Chair Stenzel stated the fields need to rest as they are not artificial turf so fields at Fox Meadows
could handle some soccer games to balance field use. Mayor Trude reviewed the use of parks
and suggested the park description include other sports so residents understand they are multi-
use.
Commissioner Butler explained that North Metro Soccer plays a larger percentage of games
outside of Andover than in Andover and rents fields from churches and other school districts to
accommodate their needs. He wanted to emphasize that Andover is not subsidizing field use for
soccer but, rather, it is finally reaching an equilibrium for providing soccer facilities. Chair
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Andover City Council Joint Workshop Meeting
Minutes —June 27, 2016
Page 3
Stenzel stated soccer is also a longer season when compared to other sports, so they have more
visibility.
Councilmember Holthus stated her children have played soccer and baseball and with baseball,
they never played a game in Andover.
Councilmember Bukkila stated the Council needs to see the number of Andover athletes served
and the number of games played to determine whether the City is favoring one organization or
sport over another. Mayor Trude suggested that the math be looked at. Mr. Haas explained the
City has asked associations to work together to work out a schedule and they have always done
that. He offered to provide copies of the applications that show how many players are from
Andover. Councilmember Bukkila stated she would also like to see how many games are played
outside of Andover because until that information is brought forward in her opinion, the City
should not build additional fields.
Chair Stenzel stated the associations can be asked to provide that information. Mayor Trude
noted sometimes there is a conflict between sports teams at the park in who has been approved
for allocation of the field.
Councilmember Bukkila stated if an organization has 50% Andover athletes, then 50% of the
games should have the opportunity to be played in Andover. She asked whether the City has
adequate fields to host that many games, noting that has to be considered with the other sports as
well. Councilmember Bukkila stated the associations can be required to provide that information
when requesting to reserve a field. Mr. Haas stated with football and lacrosse, about 100% of the
players are from Andover. He noted the league sets the game schedules.
Mr. Berkowitz stated staff will look at actual field use because sometimes they reserve a field
and then it is not used. Mr. Haas stated another issue is that sometimes a field is out of use for
repairs so having an addition field will be important.
Chair Stenzel completed review of the 2017 CIP projects: Nordeen's Park for a new basketball
court at $7,500 which was petitioned by the neighborhood; and, $15,000 in annual miscellaneous
projects. In both 2018 and 2019, there are small irrigation projects at $20,000 and annual
miscellaneous projects at $15,000. In 2020, the CIP has $120,000 for the Pine Hills North
parking lot and curb plus $42,500 to install irrigation and water service at Wild Iris Park. In
2021, there is $15,000 for annual miscellaneous projects. No other projects have been identified
for that year.
Mr. Dickinson reviewed cash flows and described the City's pilot project to encourage
development activity by delaying payment of city fees such as park dedication and trail fees to
building permit time, rather than at time of final plat. If those fees are not paid within two years
of final plat, the fee is assessed to the lots over a five-year period. Mr. Dickinson stated a
substantial number of lots are now coming due, and will be assessed over 5 years. In 2016, there
are 44 lots that don't have building permits pulled but the fees are due to be paid totaling
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Andover City Council Joint Workshop Meeting
Minutes —June 27, 2016
Page 4
$226,000. If not paid, the fee will then be assessed and collected over a five-year period.
Mr. Dickinson explained staff is proposing to use Water Trunk funds to front the money for
scheduled CIP park improvements and then direct the future assessment payments to the Water
Trunk fund, along with the interest, over the next five years. He stated if the Council supports
that method of funding, then the ending balance of the park improvement fund would be positive
based on the scheduled projects. Mr. Dickinson stated later this year, he will again propose to
the City Council to end the pilot program for park and trail dedication fees. He reviewed the
timing of when the developer will receive a bill for the park dedication fees that if not paid,
would be assessed.
Mayor Trude stated this is a lot of new information and suggested this funding option be
discussed again. Mr. Dickinson stated it will also be introduced with the CIP workshop
discussion.
Councilmember Bukkila asked why the park development isn't delayed until the City has the
money.
Councilmember Holthus proposed another option to fund a pared down list of improvements at
Fox Meadows Park with existing revenues. Councilmember Bukkila stated that option would
complete the fields and phase the rest of the improvements. Councilmember Holthus concurred,
noting the fund would still be at a negative $42,410 so something would need to be transferred
from another fund.
Councilmember Bukkila supported doing the projects that can be funded with existing money
and finishing the rest of the projects when the bulk of the park dedication fees are received in
2018. Chair Stenzel pointed out that if the well is put off, the price will go up. Councilmember
Bukkila supported doing the well and irrigation in the first phase and suggested staff look at
phasing the remaining projects. Chair Stenzel stated if the bigger projects are not done, it will be
difficult to get caught up. He felt with staff's funding proposal, it would catchup the projects.
Councilmember Holthus stated the primary goal is to create fields but the shelter and parking lot
and trails can be delayed. Mr. Berkowitz noted that once the fields are built, parking needs to be
accommodated. He stated it could be delayed one year but if longer, it will cause a parking
problem. In addition, the grading price is better if the entire project can be done at one time. Mr.
Berkowitz explained that the paving price is only for the driveway, not the entire parking lot.
Councilmember Goodrich stated with staffs funding suggestion, it does not look like a bad
precedence and he likes Mr. Dickinson's proposal to get projects done.
Mayor Trude asked if it creates a bad position for future years. Mr. Dickinson stated staff has
forecasted for future growth in the cash flow but he would not change the first two years. When
the first two years are over and if the developer elects to assess the fees, he would suggest the
utility fund pay that off and then receive the payments and interest. Mr. Dickinson noted under
Andover City Council Joint Workshop Meeting
Minutes —June 27, 2016
Page 5
1 the old process, the park and trails fees would have been paid prior to construction of the homes
2 with the assessment process Mr. Dickinson indicated he did not see a risk for the City.
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4 Commissioner Miskowiec stated if the well had been done five to ten years ago, it would have
5 cost only $100,000 to $125,000. It was pushed off and now the cost is double at $250,000. He
6 stated in another five years, the cost could be really high. He supported installing the Fox
7 Meadows Park well and fields in 2017.
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9 Commissioner Marinello explained the Commission wants to complete Fox Meadows Park and
10 knock out a big project. She stated all say the fields need to be irrigated so it makes sense to get
11 the well done. Commissioner Marinello noted it also saves money if all the grading is done at
12 the same time instead of piecemealing out the projects. She stated having additional fields at
13 Fox Meadows Park will allow other fields to rest and residents to enjoy this park.
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15 Mayor Trude noted that in future years, the CIP indicates there are not any large costly projects.
16 Councilmember Knight asked about the rate of inflation for construction projects. Mr.
17 Dickinson stated they have seen 3-5% increases in construction costs each year. Mayor Trude
18 stated it is also supported by staff to complete the entire project rather than piecemealing it out.
19 Mr. Berkowitz noted the assessment interest would go back to the Water Trunk fund, which is
20 not a bad thing for that fund.
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22 Commissioner Butler addressed the concern of straining the fund balance. He noted that in
23 2008, a project was being financed on future park dedication. However, when the housing
24 market crashed, it put the fund in a deficit so the EDA stabilized that situation. Commissioner
25 Butler pointed out that staffs funding proposal does not carry the same level of risk as these
26 development projects are already approved and platted so the fees will be paid whether by
27 invoice or by five-year assessments. Mr. Dickinson agreed and stated contractual agreements are
28 in place. Commissioner Butler stated he also considered an incremental project but what
29 happens in Andover, is that delayed projects don't get finished because priorities change.
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31 Councilmember Bukkila stated she would change her position and support the Commission's
32 recommendation.
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34 Councilmember Goodrich stated he doesn't support the argument of doing something now
35 because it will cost more later but is comfortable with staff's funding proposal as there is no risk.
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37 Mr. Dickinson stated Fox Meadows neighborhood residents have seen the layout and responded
38 by asking the City to shift the field a little. Mr. Dickinson stated the residents do not oppose
39 developing the park but want the fence to remain, trees preserved, the main field moved to the
40 west and north, and to not have a sliding hill. Mr. Dickinson stated by shifting the field away
41 from the neighboring properties the fields are closer to the parking lot and by removing the
42 sliding hill the fields will be visible from the parking lot which is favored by parents. He also
43 stated this would provide a better situation for the neighboring properties if ball field lights are
44 ultimately installed. Mr. Berkowitz concurred and indicated all those comments will be taken
Andover City Council Joint Workshop Meeting
Minutes —June 27, 2016
Page 6
1 into consideration for the next drawing.
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3 Mayor Trude noted the SW Land projects will also bring in more park dedication fees. Mr.
4 Dickinson stated that is correct and reviewed the fees collected and anticipated in 2016, noting
5 the projections are conservative. He felt this was a reasonable plan for the next five years.
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7 Mayor Trude asked staff to balance out the projects with Pine Hills North and Prairie Knoll
8 Parks. Mr. Haas explained the Pine Hills North project included city funds beyond park
9 improvement funds.
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11 Mayor Trude stated there is Council consensus to support staff s funding proposal through the
12 Water Trunk fund and the Park and Recreation Commission's recommendation for the 2017 CIP.
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14 B. Discuss Park Advertisement Policy Amendments — Engineering
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16 Mr. Haas reviewed the Park Advertising Policy and Agreement and explained the most
17 significant change to the agreement is the fee the City would receive from 10% of the proceeds
18 to $250 per sign per year. It was noted that $200 of the fee collected would be used to fund local
19 park improvements and the remaining $50 would be an administrative fee. Since the start of the
20 policy in 2009, the City has received total proceeds of approximately $1,100.
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22 Mayor Trude asked if the wording on Hawk Ridge Park should be changed to indicate: `fencing
23 of athletic fields' instead of indicating: `fencing of baseball and softball fields.' Mr. Haas
24 explained the intent and stated staff will tweak that language. Commissioner Marinello
25 suggested it state, `...only allowed on the fencing of athletic fields.'
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27 Councilmember Bukkila stated concern that the fee may be considered to be gouging. Mr. Haas
28 suggested a $250 fee for two years.
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30 Councilmember Knight suggested the sign be a hard surface so the ball can be played off the
31 sign. Mr. Haas stated the signs are vinyl with wind flaps and tied down. Councilmember Knight
32 asked who does sign maintenance. Mr. Haas explained the City's Public Works Department
33 maintains the fence and if a sign is damaged, the sponsor is called.
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35 The Council and Park and Recreation Commission discussed the fees collected by Andover
36 baseball and impact on the association if the fee is increased. Mr. Haas stated there is staff time
37 in putting signs up and taking them down so those administrative costs should be covered. Mr.
38 Berkowitz stated the cost of staff time is not covered at this point.
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40 Councilmembers Bukkila and Goodrich stated support to cover the cost for staff time but not
41 charging the associations beyond that.
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43 The Council supported allowing the association that negotiates the sign to benefit from the sign
44 fees and asked staff to determine the City's actual costs for the administrative fee.
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Andover City Council Joint Workshop Meeting
Minutes —June 27, 2016
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Mr. Dickinson stated staff will quantify the administrative costs and present it to the Park and
Recreation Commission along with the associations so they can provide comment and
recommendation to the Council.
OTHER BUSINESS
Mayor Trude thanked the Park and Recreation Commissioners for all of their time.
ADJOURNMENT
Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:11 p.m.
Respectfully submitted,
Carla Wirth, Recording Secretary
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ANDOVER CITY COUNCIL WORKSHOP MEETING — JUNE 28, 2016
MINUTES
The Workshop Meeting of the Andover City Council was
June 28, 2016, 6:00 p.m., at the Andover City Hall, 1685
Minnesota.
Councilmembers present:
Councilmember absent:
Also present:
PRESENTATION BY
IIANSONBLVD NW I
16
Mr. Berkowitz explau
Crosstown Boulevard
Anoka County Design
Council.
Mike Knight, Sheri Bukkila, Valeria
None
City Administrator, Jim Dickinson
Community Development Director,
Public Works Director/City Engines
City Planner, Stephanie Hanson
Others
to order by Mayor Julie Trude,
:own Boulevard NW, Andover,
and James Goodrich
ANOKA COUNTY HIGHWAY DEPT. — DISCUSS PROPOSED
IIPROVEMENTS FROM JAY ST NW TO CROSSTOWN DR NW/15-
Hanson Boulevard from Jay Street to approximately 1500 feet north of
set to begin construction in 2019. He introduced Mr. Jason Orcutt,
ngineering Supervisor, and Nick Dunda, who made a presentation to the
Mayor Trude asked if the dedicated
there would not be any impact. He
better, they do not want to disturb an
Mr. Orcutt indicated they are
impact to the residents.
turn lane would impact the WDE. Mr. Orcutt indicated
;d the more they can stay outside of the WDE area the
to keep all of the trails within the right-of-way for less
Councilmember Goodrich asked if the City would need to pay entirely for an underpass to the
school or would the school pay for part of it. Mr. Orcutt indicated that would be up to the City
and School District. Mayor Trude thought the School District would be interested to provide
safe passage of the children. Mr. Berkowitz stated staff would work with the School District if
needed.
Mayor Trude wondered if they could square up the intersection of Hanson Boulevard and
Crosstown Boulevard. Mr. Orcutt was not sure if there was a possibility of doing that.
Mr. Orcutt stated they plan on having two open houses and a public hearing on this before work
Andover City Council Workshop Meeting
Minutes —June 28, 2016
Page 2
1 will begin to get resident input.
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3 Mayor Trude appreciated seeing a trail going all the way up Hanson Boulevard because she has
4 heard from the residents that they want a trail.
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6 Mayor Trude wondered where on Hanson Boulevard there would be sound walls. Mr. Orcutt
7 showed the Council where the sound walls would be added if the residents wanted them.
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9 Councilmember Goodrich wondered if there was any safety space between the road and trail.
10 Mr. Orcutt stated there is a standard ten feet spacing. Mr. Berkowitz indicated there is still a
11 need for snow storage along the road which will need to be reviewed because the Public Works
12 Dept. will not be able to throw the snow over the sound walls, they will need to pile the snow up
13 along the trail.
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15 Mayor Trude thanked Mr. Orcutt and Mr. Dunda for the presentation.
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17 PREDATORY OFFENDER RESIDENCYRESTRICTION ORDINANCE
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19 Mr. Carlberg explained the City Council is requested to review and discuss the draft Predatory
20 Offender Residency Restriction Ordinance.
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22 Mr. Carlberg reviewed the staff report with the Council.
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24 Councilmember Bukkila wondered if there is anything regarding distance from each other, where
25 there are two or more living by each other. City Attorney Baumgartner stated that is covered
26 under Minnesota Statute, there is a residency Statute.
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28 Councilmember Knight asked if there is some process where this can be all overseen. Mr.
29 Carlberg thought it would be up to local law enforcement. City Attorney Baumgartner stated
30 when released the offender will need to register with the State and the State comply with
31 notification requirements.
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33 There was discussion between staff, City Attorney and Council on how the State regulates the
34 release of the offenders.
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36 Councilmember Goodrich thought it was important to not be the only City in the northern
37 suburbs not having some type of regulation in place.
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39 Councilmember Trude wondered how the City can fill in the white spaces on the map so
40 offenders cannot live in the City. She wondered if homeschooled homes can be included. Mr.
41 Carlberg stated they could have the homeschooled homes included in the register. He noted he
42 would look into this.
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44 City Council felt the ordinance looked good.
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Andover City Council Workshop Meeting
Minutes —June 28, 2016
Page 3
Councilmember Holthus stated on the map it talks about select business buffer and she would
like that better defined. Mr. Carlberg stated it will be changed in the ordinance to refer to
facilities with children buffer areas.
Mayor Trude thought this should be published so the public will know this ordinance will be
approved. Mr. Carlberg indicated he would bring this back to the July 19th City Council meeting
for approval. Mayor Trude wondered if this item could be brought back at the July 5th Council
meeting for discussion and approval. Mr. Dickinson indicated he would bring it to the July 5th
meeting.
COMPREHENSIVE PLAN/METROPOLITAN COUNCIL SYSTEM STATEMENT
REVIEW
Ms. Hanson explained the City Council is asked to discuss and provide direction to staff on the
City Council's desire to proceed with the Metropolitan Council System Statements for the City
of Andover.
Ms. Hanson reviewed the staff report with the Council.
Mayor Trude stated the Met Council requires them to develop to at least 3 to 5 units per acre of
density, which they have worked out with the Met Council at 3 units per acre, which yet she still
contests. She asked if the City agreed with the Met Council's definition of their community
designation. Ms. Hanson indicated they did.
Councilmember Goodrich asked if the affordable housing units is more an income designation
and not just a density designation. Ms. Hanson stated we will have to update the Comprehensive
Plan to meet what the Met Council is saying what their population growth should be and to
identify how the City will provide a land use designation that could provide low and moderate
income housing.
Mr. Berkowitz stated staff's recommendation would be to just update the transportation plan per
Met Council requirements because the last time they updated the transportation plan extensive
work was done.
Councilmember Knight stated he is concerned with the "Granny Flats" housing coming in.
Mayor Trude noted the City does have an ordinance now regarding this. Mr. Carlberg reviewed
the new City ordinance with the Council.
Councilmember Bukkila stated the one concern with 480 units is when talking low income can
they qualify that with a dollar amount. Mr. Carlberg stated for a family of four in the Anoka
County area, the at or below forty percent would equal the median household income of $25,980.
He stated they have to guide enough land to accomplish targeted densities and to allow the
ability for this to happen.
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Andover City Council Workshop Meeting
Minutes —June 28, 2016
Page 4
Mr. Carlberg reviewed with the Council areas in the City where high density residential housing
could possibly occur.
Councilmember Bukkila stated her concern is if they are going to make a plan for high density
housing they need to keep high density housing on the main corridors so they are not required to
travel through the low density residential neighborhoods to get to them. They need to keep high
density designations along the county roads. She did not want to start placing high density
where it does not make sense.
Mr. Carlberg stated they need to find areas in the City that will accommodate low to moderate
income housing otherwise the Met Council will penalize the City.
Mayor Trude stated she would like to see this put into their long-term plan. She wondered if
staff could come back with some proposals showing where low and moderate income housing
could occur in the City. She thought if they kept the Sostenby property strapped for high density
housing they are not going to see a nice parcel of land with sewer and water and streets develop.
She would like to keep that parcel as a commercial or industrial site.
Mr. Carlberg stated the Sostenby's have had some interest from commercial developers but
someone needs to put in a signal light at the entrance to the gas line company which is
expensive. Mayor Trude did not think it was ethically good to put senior housing next to the
propane storage facility.
Mr. Carlberg reviewed with the Council different areas in the City where high density housing
could be placed.
Councilmember Bukkila stated she did not want to put the Rural Reserve in the position of
having to do all of the higher density housing and she is not comfortable releasing the Sostenby
property high density housing designation because she felt that is one of the places it makes
sense.
Mayor Trude stated she would like to entertain looking at alternative sites if there was a proposal
for commercial or industrial interested in going in on the Sostenby property. Mr. Carlberg stated
the only place with the same kind of acreage as the Sostenby property is the Rural Reserve. He
stated they can designate any property in the City as high density, and that designation can be
moved to a different parcel if industrial did want to build on a high density site.
Councilmember Holthus stated her concern with creating high density in the Rural Reserve if it
is not senior housing they may be creating an island of poverty where there is no availability of
transportation to get to a job or services.
Councilmember Goodrich thought they needed to keep the high density housing designation
further south, closer to possible transit opportunities. Mayor Trude stated her concern is if the
Sostenby property remains high density the land will likely be left vacant when commercial and
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Andover City Council Workshop Meeting
Minutes —June 28, 2016
Page 5
industrial use may have interest in developing there.
There was discussion between staff and Council regarding high density housing designations.
Consensus of the Council was to not designate the Rural Reserve as a place for all the high
density housing. There was also agreement with staff on applying for planning grant funds for
the water supply plan and transportation plan updates.
DISCUSSIREVIEW SOCL4L MEDIA POLICY
Mr. Dickinson explained at the March 22, 2016 Council workshop it was discussed that the City
of Andover should research and see what type of social media policies where being used by other
cities. The City of Andover does have a Social Media User Policy that is used for the City
Facebook and Twitter pages.
Mr. Dickinson reviewed the staff report with the Council.
Mayor Trude stated she is comfortable with the new policy and the changes made.
Mr. Dickinson explained the social media definition to the City Council and indicated the policy
would be brought forward to the July 5th Council meeting for formal approval.
2017-2021 CIP DEVELOPMENT DISCUSSION
Mr. Dickinson reviewed 2017-2021 CIP developments with the City Council.
Mr. Berkowitz reviewed the trail and sidewalk system, maintenance and improvement projects.
Mayor Trude wondered if a shoulder could be added on Crosstown Boulevard east of Hanson
Boulevard because people are biking, walking, skateboarding on the travel lane because there is
no shoulder. She thought that was very dangerous. She stated on Crosstown Boulevard from the
corner to the railroad tracks and if Winslow Woods were ever to be built there will be even more
houses with children and felt this was a dangerous section. She wondered if the shoulders could
be paved if a trail could not be put in. Mr. Berkowitz indicated they could do that. He stated he
would not want to promote walking on the shoulder though.
Mr. Dickinson reviewed future replacement of equipment and the Capital Projects Fund fund
balance with the Council. He noted in 2017 they have debt falling off but no new major projects
cued up. To keep the levy consistent and not go out and do a bond he would propose utilizing
the five hundred thousand dropping off for purchasing equipment and not bond. That way they
keep the levy consistent and avoid financing fees on a bond.
Mayor Trude noted they have not changed their park fee in a long time. Mr. Dickinson stated
they will continue to try to pursue grants to help develop parks and trails.
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Andover City Council Workshop Meeting
Minutes —June 28, 2016
Page 6
Councilmember Goodrich stated he is looking at the trail plan as a wants list.
Councilmember Bukkila indicated she is not interested in bonding for park and trail projects.
She stated she would like to get more realistic numbers when it comes to trail replacement and
try to make a plan for repairs before they get so far ahead on adding new trails.
Mr. Dickinson stated more work still needs to be done properly placing CIP projects and thanked
the Council for the direction given.
The Council recessed at 8:52 p.m. and reconvened at 8:57 p.m.
2017 BUDGET DEVELOPMENT DISCUSSION
Mr. Dickinson explained City Administration/Finance along with the Department Heads are
working on the 2017 Annual Operating Budget Development process and are looking for City
Council direction as the preparation of the 2017 Annual Operating Budget proceeds.
Mr. Dickinson reviewed the staff report with the Council.
Mr. Dickinson indicated staff is working to comply with the 2017 Budget Development
Guidelines. Discussion included market values, estimated preliminary tax levy, debt service
analysis, fund balance analysis and staffing.
MAY 2016 BUDGET PROGRESS REPORTS
Mr. Dickinson explained the City of Andover 2016 General Fund Budget contains total revenues
of $10,390,411 and total expenditures of $10,753,788 which includes $56,000 of 2015 budget
carry forwards primarily for elections and facility management. A decrease in fund balance is
planned.
Mr. Dickinson reviewed the staff report with the Council
MAY 2016 CITY INVESTMENTS REVIEW
Mr. Dickinson explained summary reporting of the City investment portfolio to the governing
body is recommended financial practice and often viewed positively by rating agencies.
Mr. Dickinson reviewed the staff report with the Council.
OTHER TOPICS
No additions.
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Andover City Council Workshop Meeting
Minutes —June 28, 2016
Page 7
ADJOURNMENT
Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:35 p.m.
Respectfully Submitted,
Sue Osbeck, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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REGULAR ANDOVER CITY COUNCIL MEETING —JULY 5, 2016
MINUTES
The Regular Bi -Monthly Meeting of the Andover City I
Trude, July 5, 2016, 7:00 p.m., at the Andover City Hall,
Minnesota.
Councilmembers present:
Councilmember absent:
Also present:
Mike Knight, Sl
None
City Administra
City Attorney, S
PLEDGE OFALLEGJANCE
RESIDENT
Carroll Abbott, 2917
Council meeting. He
his door along with a
Mayor
Mr. Dickinson cot
residents and City
Mayor Trude stated
Valerie
called to order by Mayor Julie
own Boulevard NW, Andover,
and James Goodrich
in by saying he did not intend to cause problems at the City
rns about the delivery of DEX books indicating one was left at
He went on to say he had made phone calls to follow up and
the phone._''
but she is not sure how much it would help.
during a snowstorm DEX books were thrown in the yards of
act with the company previously, he would do so again.
are dropped at the mailbox then they simply become liter.
Mr. Dickinson indicated he has Mr. Abbott's contact information and would follow up with him.
No one else indicated an interest in addressing the Council.
AGENDA APPROVAL
An Agenda Item was added as #11 - Reschedule the August 2"d City Council meeting.
Motion by Holthus, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried
unanimously.
Regular Andover City Council Meeting
Minutes —duly 5, 2016
Page 2
1 APPROVAL OFMINUTES
2
3 June 21, 2016, Regular Meeting: Correct as written.
4
5 Motion by Bukkila, Seconded by Knight, to approve the minutes as presented above. Motion carried
6 unanimously.
7
8 CONSENT ITEMS
9
10 Item 2 Approve Payment of Claims
11 Item 3 Order & Approve Plans & Specs/Order Advertisement for Bids/12-23/Woodland Creek
12 Wetland Bank(See Resolution R063-16 & Resolution R064-16)
13 Item 4 Approve Election Judges for the Primary Election (See Resolution R065-16)
14 Item 5 Approve Purchase of Additional Hot Water Pressure Washer
15 Item 6 Approve Appointment — Streets Maintenance Worker
16 Item 7 Approve Application for Exempt Permit/Andover Center Ice Club
17 Item 8 Approve Social Media Policy
18 Item 9 Approve Funds Transfers/Advance/Pilot Project/Developer Installed Improvements/Fee
19 Collection
20 Item 10 Approve Communication Site Lease Agreement with T -Mobile Central LLC/1717
21 Crosstown Blvd. NW — City Water Tower (Tower 2)
22
23 Motion by Knight, Seconded by Bukkila, to approve the Consent Agenda as read. Motion carried
24 unanimously.
25
26 DISCUSS/ADOPT PREDATORY OFFENDER RESIDENCY RESTRICTION ORDINANCE
27 AND ORDINANCE SUMMARY
28
29 Mr. Dickinson indicated where level 3 predatory defenders can reside. He went on to state the issue
30 had been discussed briefly in a Council Workshop and work had been done on the ordinance by the
31 City Attorney with the wording being very similar to neighboring cities of Anoka and Coon Rapids.
32 The ordinance specifies that a level 3 predatory offender cannot reside within 2,000 feet of a school,
33 daycare, park, place of assembly or where children would be present. Mr. Dickinson displayed a
34 map indicating where a predatory offender could reside. They also may not participate in holiday
35 events where there may be distribution of items to children at such an event. The primary basis of
36 the ordinance is the protection of children.
37
38 Mayor Trude stated the Council noted the 2,000 -foot zone could also apply to a home daycare if it
39 was private or a private home school that was registered. Mr. Dickinson encouraged residents to
40 contact the City Planner to see if they are already on the list and if not and they meet the
41 requirements they can ask to be on the list.
42
43 The level 3 offender needs to notify the appropriate state agencies. The Department of Corrections
Regular Andover City Council Meeting
Minutes —July 5, 2016
Page 3
1 also notifies the local law enforcement. This process is set up by the State. If they move to Andover
2 and do not go through the registration process, the City may not know. There are also level 1 and
3 level 2 offenders. Level 3 is considered most likely to re -offend.
4
5 Mr. Dickinson stated the process is only as good as the registration process itself.
6
7 Motion by Holthus, Seconded by Goodrich, to approve the Predatory Offender Residency
8 Restriction Ordinance and Ordinance Summary.
9
10 Mayor Trude stated the City is trying to be proactive on this issue not wanting to be the last city
11 to act.
12
13 Motion carried unanimously. (See Ordinance 464)
14
15 RESCHEDULE A UGUST 2, 2016 CITY COUNCIL MEETING
16
17 Mr. Dickinson requested the Council reschedule the August 2nd City Council Meeting due to the
18 conflict with Night to Unite as detailed in the staff report.
19
20 The Council discussed the available dates.
21
22 Motion by Bukkila, Seconded by Goodrich, to schedule the August 2"d City Council Meeting on
23 Monday, August 1, 2016, at 7:00 p.m. Motion carried unanimously.
24
25 ADMINISTRATOR'S REPORT
26
27 City Staff updated the Council on the administration and city department activities, legislative
28 updates, updates on development/CIP projects, and meeting reminders/community events.
29
30 (Projects) Mr. Dickinson highlighted projects the City is engaged in — tree clearing on
31 Crosstown Boulevard, punch list items for road reconstruction, and assessment hearings will
32 begin in the later part of the summer. He stated the Andover Fun Fest preparation would be a big
33 focus for the staff for the next week.
34
35 (Cell Towers) Mr. Dickinson stated cell phone companies have been active with interest in
36 installing more cell towers. City staff will help direct companies where they may be likely to be
37 successful. In one location there are plans to co -locate an emergency siren on a new cell tower.
38 There would be lease revenue to the City due to placement of the tower in a park, and with
39 extensive foliage in that area more siren coverage is needed.
40
41 (Sheriffs Update) Mr. Dickinson stated there have been increased thefts due to valuables being
42 left in the open. There have been several complaints to City Hall about dogs running at large.
43 City staff instruct residents to contact the Sheriffs Department. Mr. Dickinson called upon
Regular Andover City Council Meeting
Minutes —July 5, 2016
Page 4
1 residents to keep their dogs in their yard. There have been several complaints recently about
2 vandalism in the city parks, specifically Purple Park. They have been hearing that it is juveniles,
3 and there has been damage to playground equipment. He encouraged parents to make sure they
4 know where their children are at all times. Mr. Dickinson concluded by reminding residents that
5 ATVs cannot be driven on private roads or driveways of others. Runners would also be
6 considered to not be trespassing if they run on private roads/driveways. Mayor Trude reminded
7 residents that access roads along railroad tracks are also private property.
8
9 MAFOR/COUNCIL INPUT
10
11 (League of Minnesota Cities Recognition) Mayor Trude indicated Senator Jim Abeler was
12 being recognized by the League of Minnesota Cities with an award of distinction for working on
13 statewide initiatives, while maintaining local control.
14
15 (Mediation Services) Mayor Trude highlighted the benefits of this service to Andover residents
16 in handling neighbor -to -neighbor disputes with only a small contribution made by the City.
17
18 (Fun Fest) Councilmember Holthus highlighted some of the activities being planned for the
19 Andover Family Fun Fest including a 5K run, parade, Bingo, entertainment and a display of
20 emergency vehicles. Mayor Trude reminded residents the schedule can be found in the City
21 newsletter and on the website.
22
23 ADJOURNMENT
24
25 Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting
26 adjourned at 7:32 p.m.
27
28 Respectfully submitted,
29
30 Marlene White, Recording Secretary
31
32
1
Regular Andover City Council Meeting
Minutes — July 5, 2016
Page 5
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JULY 512016
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE......................................................................................................... 1
RESIDENTFORUM......................................................................................................................
1
AGENDA APPROVAL..................................................................................................................
1
APPROVAL OF MINUTES...........................................................................................................
2
Item 2 Approve Payment of Claims.........................................................................................
2
Item 3 Order & Approve Plans & Specs/Order Advertisement for Bids/12-23/Woodland
Creek Wetland Bank (R063-16 & R064-16)......................................................................
2
Item 4 Approve Election Judges for the Primary Election(R065-16).....................................
2
Item 5 Approve Purchase of Additional Hot Water Pressure Washer .....................................
2
Item 6 Approve Appointment — Streets Maintenance Worker ................................................
2
Item 7 Approve Application for Exempt Permit/Andover Center Ice Club ............................
2
Item 8 Approve Social Media Policy.......................................................................................
2
Item 9 Approve Funds Transfers/Advance/Pilot Project/Developer Installed
Improvements/Fee Collection.............................................................................................
2
Item 10 Approve Communication Site Lease Agreement with T -Mobile Central LLC/1717
Crosstown Blvd. NW — City Water Tower (Tower 2) ........................................................
2
DISCUSS/ADOPT PREDATORY OFFENDER RESIDENCY RESTRICTION ORDINANCE
AND ORDINANCE SUMMARY (Ord. 464)...........................................................................
2
RESCHEDULE AUGUST 2, 2016 CITY COUNCIL MEETING .................................................
3
ADMINISTRATOR'S REPORT....................................................................................................
3
(Prof ects).....................................................................................................................................
3
(Cell Towers)..............................................................................................................................
3
(Sheriff's Update).......................................................................................................................
3
MAYOR/COUNCIL INPUT..........................................................................................................
4
(League of Minnesota Cities Recognition).................................................................................
4
(Mediation Services)...................................................................................................................
4
(Fun Fest)....................................................................................................................................
4
ADJOURNMENT...........................................................................................................................
4
1685 CROSSTOWN BOULEVARD N.W. , ANDOVER, MINNESOTA 55304 , (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: July 19, 2016
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $136,889.49 on disbursement edit lists 41 - 3 from 07/05/16 to 07/08/16 have been issued and
released.
Claims totaling $907,578.91 on disbursement edit list #5 dated 07/19/16 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $1,044,468.40. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
XeeBzinka
Attachments: Check Proof Lists
Accounts Payable
Computer Check Proof List by Vendor AWN&
aplUser: BrendaF
Printed: 07/05/2016 - 11:11 AM
Batch: 00405.07.2016
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: Postmast Postmaster Check Sequence: I ACH Enabled: False
Postage for Recycling Brochure 650.00 07/05/2016 4180-49300-58100
Check Total: 650.00
Total for Check Run: 650.00
Total of Number of Checks: I
AP -Computer Check Proof List by Vendor (07/05/2016 - 11:11 AM) Page 1
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 07/06/2016 - 3:08PM
Batch: 00402.07.2016
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 3M
3M
Check Sequence: 1
ACH Enabled:
False
SS16399
Misc. Supplies for Signs
108.00
07/06/2016
0101-43300-61030
Check Total:
108.00
Vendor: AFLAC
AFLAC
Check Sequence: 2
ACH Enabled:
False
956371
June 2016 Premium
338.16
07/06/2016
0101-00000-21209
Check Total:
338.16
Vendor: Aircon
Aircon Electric Corporation
Check Sequence: 3
ACH Enabled:
False
10785-2016-1
Replace Lights for Information Board @ Sunshit
1,092.60
07/06/2016
0101-45000-63100
10838-2016-1
Remove Key Pad Wiring @ Maint. Garage
90.00
07/06/2016
0101-41930-63105
10841-2016-1
Timer Switch @ Recycling Center
176.15
07/06/2016
0101-46000-63010
10844-2016-1
Trouble Shoot TV in Council Chambers
90.00
07/06/2016
0101-41910-63105
10846-2016-1
Wire Garage Door Opener @ Senior Center
428.50
07/06/2016
0101-41910-63105
10848-2016-1
Replace Ballast & Photocell @ Prairie Knoll
589.50
07/06/2016
0101-45000-63100
10850-2016-I
Replace Emergency Light @ Andover Station
80.36
07/06/2016
0101-41980-63105
Check Total:
2,547.11
Vendor: AspenMil
Aspen Mills -
Check Sequence: 4
ACH Enabled:
False
.182836
Uniform for A. Birkholz
46.50
07/06/2016
0101-42200-61305
Check Total:
46.50
Vendor: CMTDiver
CMT Diversified Janitorial Svc
Check Sequence: 5
3073
Monthly Cleaning Service
1,248.75
07/06/2016
0101-41930-63010
ACH Enabled:
False
3073
Monthly Cleaning Service
708.75
07/06/2016
0101-41920-63010
3073
Monthly Cleaning Service
1,417.50
07/06/2016
0101-41910-63010
Check Total:
3,375.00
Vendor: Comcast5
Comcast
Check Sequence: 6
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (07/06/2016 - 3:08 PM)
Page 1
Invoice No Description Amount Payment Date Acct Number Reference
8772107890001086
Public Works -Internet
99.98
1,189.90
07/06/2016
0101-41930-62030
8772107890001086
City Hall -Internet
99.98
City of Coon Rapids
07/06/2016
0101-41910-62030
Check Sequence: 7
8772107890001086
Fire Station #2
66.85
07/06/2016
0101-41920-62030
763-421-9426
8772107890001086
Fire Station #3
91.80
11581
07/06/2016
0101-41920-62030
763-434-6173
8772107890001086
Public Works
26.94
07/06/2016
0101-41930-62030
763-755-8118
8772107890001086
Public Works
107.76
07/06/2016
5100-48100-62030
763-755-8118
8772107890001086
Water Treatment Plant
116.75
0101-43400-62005
07/06/2016
5100-48100-62030
763-862-8874
8772107890001086
Cormnunity Center
216.55
07/06/2016
2130-44000-62030
763-755-2129
8772107890001086
Sunshine Park
20.95
07/06/2016
0101-41975-62030
763-755-9189
8772107890001086
Sunshine Park
20.95
Soil Corrections @ 1730 139th Lane NW
07/06/2016
0101-41970-62030
763-755-9189
8772107890001086
City Hall
169.69
07/06/2016
0101-41910-62030
763-755-5100
8772107890001086
Fire Station #1
109.80
Vendor:
07/06/2016
0101-41920-62030
763-755-9825
8772107890001086
Andover Station N Ballfields
41.90
07/06/2016
0101-41980-62030
763-767-2547
Check Total:
1,189.90
Vendor:
CoonRapi
City of Coon Rapids
Check Sequence: 7
ACH Enabled:
False
11581
Traffic Signal- Crosstown & 133rd Ave
22.30
07/06/2016
0101-43400-62005
11581
Traffic Signal - Hanson & 133rd Ave
31.22
07/06/2016
0101-43400-62005
11582
Traffic Signal- Crosstown & 133rd Ave
23.03
07/06/2016
0101-43400-62005
11582
Traffic Signal- Hanson & 133rd Ave
31.68
07/06/2016
0101-43400-62005
Check Total:
108.23
Vendor:
CorrCons
Corrigan Construction, Inc.
Check Sequence: 8
ACH Enabled:
False
Soil Corrections @ 1730 139th Lane NW
8,955.00
07/06/2016
4501-49300-63010
Check Total:
8,955.00
Vendor:
Cues
CUES
Check Sequence: 9
ACH Enabled:
False
459939
Camera Maintenance Contract
650.00
07/06/2016
5200-48200-62305
Check Total:
650.00
Vendor:
DehnOil
Dehn Oil Company
Check Sequence: 10
ACH Enabled:
False
46112
Unleaded Fuel
1,561.80
07/06/2016
6100-48800-61045
46113
Diesel Fuel
2,463.98
07/06/2016
6100-48800-61050
Check Total:
4,025.78
Vendor:
DelegToo
Delegard Tool Co.
Check Sequence: 11
ACH Enabled:
False
102674
Parts for unit#343
106.96
07/06/2016
6100-48800-61115
Check Total:
106.96
AP -Computer Check
Proof List by Vendor (07/06/2016 - 3:08 PM)
Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: DoverKen Dover Kennels Check Sequence: 12 ACH Enabled: False
334 Boarding for Cat 140.00 07/06/2016 0101-42500-63010
362 Boarding for Animal 196.00 07/06/2016 0101-42500-63010
Check Total:
336.00
Vendor: EliteSan
Elite Sanitation
Check Sequence: 13
ACH Enabled:
False
23278
Portable Toilet Rental - N. Metro Soccer
317.16
07/06/2016
0101-00000-24201
23278
Portable Toilet Rental - ABA
850.92
07/06/2016
0101-00000-24201
23278
Portable Toilet Rental
901.20
07/06/2016
0101-45000-62200
Check Total:
2,069.28
Vendor: EmerMedi
Emergency Medical Products, Inc
Check Sequence: 14
ACH Enabled:
False
1832005
Laerdal V -Vac Suction Starter Kit
129.75
07/06/2016
0101-42200-61015
Check Total:
129.75
Vendor: - Fairview
Fairview Health Services
Check Sequence: IS
ACH Enabled:
False
2669105
Hep B Vac for T.Porwoll
129.00
07/06/2016
0101-42200-63010
Check Total:
129.00
Vendor: Ferguson
Ferguson Waterworks #2516
Check Sequence: 16
0192053
Misc. Water Supplies
ACH Enabled:
False
1,582.28
07/06/2016
5100-48100-61135
Check Total:
1,582.28
Vendor: G&K
G&K Services Inc
Check Sequence: 17
ACH Enabled:
False
1182766141
Uniform Cleaning
21.86
07/06/2016
6100-48800-61020
1182766141
Uniform Cleaning
153.20
07/06/2016
0101-43100-61020
1182766141
Uniform Cleaning
21.90
07/06/2016
0101-43300-61020
1182766141
Uniform Cleaning
65.65
07/06/2016
0101-45000-61020
1182766141
Uniform Cleaning
21.90
07/06/2016
5100-48100-61005
1182766141
Uniform Cleaning
43.76
07/06/2016
5200-48200-61005
Check Total:
328.27
Vendor: HagforsT
Ted Hagfors Inc.
Check Sequence: 18
ACH Enabled:
False
201611
2016 Electrical Inspections
1,563.75
07/06/2016
0101-42300-63005
Check Total:
1,563.75
Vendor: Hawkins2
Hawkins Inc
Check Sequence: 19
ACH Enabled:
False
3902956
Chemicals for Water Treatment Plant
3,147.15
07/06/2016
5100-48100-61040
AP -Computer Check Proof List by Vendor (07/06/2016 - 3:08 PM)
Page 3
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
3,147.15
Vendor: HDSuppW
HD Supply Waterworks, LTD.
Check Sequence: 20
ACH Enabled: False
F713137
Water Meter
477.75
07/06/2016
5100-48100-61035
Check Total:
477.75
Vendor: HydraPlu
Hydraulics Plus & Consulting
Check Sequence: 21
ACH Enabled: False
7745
Labor to Repair Unit #13-115
150.00
07/06/2016
6100-48800-63135
7745
Parts to Rep air Unit #13-115
125.95
07/06/2016
6100-48800-61115
Check Total:
275.95
Vendor: KnutsMel
Melissa Knutson
Check Sequence: 22
ACH Enabled: False
2016 Day Care Flex Account
1,225.00
07/06/2016
0101-00000-21211
Check Total:
1,225.00
Vendor: LanoEqui
Lano Equipment, Inc.
Check Sequence: 23
ACH Enabled: False
02-374455
BPA- Key 10
7.48
07/06/2016
6100-48800-61115
Check Total:
7.48
Vendor: METCOC
Metro N Chamber of Cornmerce
Check Sequence: 24
ACH Enabled: False
19246
Acapulco Grand Opening Event
39.00
07/06/2016
2110-46500-61005
Check Total:
39.00
Vendor: MetSales
Metro Sales Incorporatid
Check Sequence: 25
ACH Enabled: False
INV556466
Public Works Ricoh Copier Lease
104.00
07/06/2016
0101-41930-62200
Check Total:
104.00
Vendor: MNFire3
MN State Fire Chiefs Assoc
Check Sequence: 26
ACH Enabled: False
300001274
2016 Membership Dues- Devaney
57.00
07/06/2016
0101-42200-61320
Check Total:
57.00
Vendor: MTIDist
MTI Distributing Inc
Check Sequence: 27
ACH Enabled: False
1071925-01
Terrace Pk Irrig & Water Service
3,342.12
07/06/2016
4150-49300-61020
1073617-00
Terrace Pk Irrig & Water Service -
15.00
07/06/2016
4150-49300-61020
Check Total:
3,357.12
AP -Computer Check Proof List by Vendor (07/06/2016 - 3:08 PM)
Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: OReiAuto
O'Reilly Auto Parts
Check Sequence: 28
ACH Enabled:
False
3253-202978
Fuel Filters
17.42
07/06/2016
6100-48800-61115
Check Total:
17.42
Vendor: Plunkett
Plunkett's Pest Control, Inc.
Check Sequence: 29
ACH Enabled:
False
5465193
Pest Control
124.80
07/06/2016
0101-41930-63010
Check Total:
124.80
Vendor: PreCise
Precise MRM LLC
Check Sequence: 30
ACH Enabled:
False
IN200-1009088
Software License
165.17
07/06/2016
0101-43200-61320
IN200-1009088
Software License
55.05
07/06/2016
0101-43100-61320
IN200-1009088
Software License
73.41
07/06/2016
5100-48100-61320
IN200-1009088
Software License
73.41
07/06/2016
5200-48200-61320
Check Total:
367.04
Vendor: Proforma
Proforma Marketing Incentives
Check Sequence: 31
ACH Enabled:
False
90132903649
T -Shirts
196.00
07/06/2016
0101-45000-61020
Check Total:
196.00
Vendor: SPOK
SPOK, INC.
Check Sequence: 32
ACH Enabled:
False
Z3754342F
July 2016 Pager Service
45.56
07/06/2016
5100-48100-62030
Check Total:
45.56
Vendor: StarTri2
Star Tribune
Check Sequence: 33
ACH Enabled:
False
10962115
July 2016I -Pad Subscription
16.96
07/06/2016
0101-41200-61320
Check Total:
16.96
Vendor: SunLifeF
Sun Life Financial
Check Sequence: 34
ACH Enabled:
False
238450
July 2016 Premium
149.89
07/06/2016
0101-00000-21205
Check Total:
149.89
Vendor: THConstr
TH Construction of Anoka, Inc.
Check Sequence: 35
14426 -Escrow
14426 Juniper Street NW
3,250.00
07/06/2016
7200-00000-24204
ACH Enabled:
False
14426 -Insp Fee
14426 Juniper Street NW
-50.00
07/06/2016
0101-41600-54180
Check Total:
3,200.00
Vendor: TmekGea
Truck Gear USA
Check Sequence: 36
ACH Enabled:
False
AP -Computer Check Proof List by Vendor (07/06/2016 - 3:08 PM)
Page 5
Invoice No
Description
Amount
Payment Date
Acct Number Reference
Bldg. Dept Track - Floor Liners & Cover
488.00
07/06/2016
4213-49300-65400
Check Total:
488.00
Vendor: WHSecuri
WH Security
Check Sequence: 37 ACH Enabled: False
150-1681-3487
Security System @ Sunshine Park
31.95
07/06/2016
0101-41970-63010
150-1682-7288
Security System @ Andover Station North
42.95
07/06/2016
0101-41980-63010
Check Total
74.90
Vendor: YMCAAnc
YMCA of Metro Mpls - Andover
Check Sequence: 38 ACH Enabled: False
Wilson Elementary Field Trip
250.00
07/06/2016
2130-00000-24201
Check Total:
250.00
Total for Check Run:
41,209.99
Total of Number of Checks:
38
AP -Computer Check Proof List by Vendor (07/06/2016 - 3:08 PM) Page 6
Accounts Payable
Check Total:
710.39
Computer Check Proof List by VendorC
I r Y 0
User: BrendaF
Vendor: AncomTec
�1
Printed: 07/08/2016 - 11:02AM
Batch: 00404.07.2016
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: AceSolid Ace Solid Waste, Inc. Check Sequence: 1 ACH Enabled: False
94679/1896149 07/16 Commercial Waste & Recycling 355.20 07/08/2016 2130-44100-62020
94679/1896149 07/16 Commercial Waste .& Recycling 355.19 07/08/2016 2130-44000-62020
Vendor: CEAOMN City Engineers Assoc. of MN Check Sequence: 4 ACH Enabled: False
AP -Computer Check Proof List by Vendor (07/08/2016 - 11:02 AM) Page 1
Check Total:
710.39
Vendor: AncomTec
Ancom Technical Center
Check Sequence: 2
ACH Enabled: False
61063
Labor to Repair Unit #13-115
207.50
07/08/2016
6100-48800-63135
61063
Parts to Repair Unit #13-115
64.78
07/08/2016
6100-48800-61115
Check Total:
272.28
Vendor: Centerpt
CenterPoint Energy
5825952
Check Sequence: 3
ACH Enabled: False
Equipment Building
24.06
07/08/2016
0101-41950-62015
5825952
5840270
Water Treatment Plant
604.37
07/08/2016
5100-48100-62015
5840270
5840341
Prairie Knoll Park
16.33
07/08/2016
0101-41990-62015
5840341
5841153
Fire Station #1
55.86
07/08/2016
0101-41920-62015
5841153
5841451
Fire Station #2
57.74
07/08/2016
0101-41920-62015
5841451
5852601
Fire Station #3
103.33
07/08/2016
0101-41920-62015
5852601
5864630
Pumphouse#4
15.85
07/08/2016
5100-48100-62015
5864630
5883191
Sunshine Park
18.70
07/08/2016
0101-41970-62015
5883191
5893307
well #1
19.18
07/08/2016
5100-48100-62015
5893307
5907226
Pumphouse #6
17.77
07/08/2016
5100-48100-62015
5907226
5927939
Pumphouse#7
19.18
07/08/2016
5100-48100-62015
5927939
5945463
Well#3
17.77
07/08/2016
5100-48100-62015
5945463
5950580
City Hall/Senior Center
76.28
07/08/2016
0101-41910-62015
5950580
6122874
Lift Station #4
16.78
07/08/2016
5200-48200-62015
6122874
7575198
ASN Ballfields
23.00
07/08/2016
0101-41980-62015
7575198
7725077
Lift Station #1
16.78
07/08/2016
5200-48200-62015
7725077
8743371
Warming House
15.85
07/08/2016
0101-45000-62015
8743371
Check Total:
1,118.83
Vendor: CEAOMN City Engineers Assoc. of MN Check Sequence: 4 ACH Enabled: False
AP -Computer Check Proof List by Vendor (07/08/2016 - 11:02 AM) Page 1
Invoice No Description
Amount Payment Date Acct Number
Reference
26757 2016 Membership Dues 60.00 07/08/2016 0101-41600-61320
Check Total:
60.00
Vendor: MNDOT Commissioner of Transportation
P00005924 173rd Lane Reconstruction
Check Sequence: 5
ACH Enabled: False
614.64
07/08/2016
4140-49300-63010
Check Total:
614.64
Vendor: Connexl Connexus Energy
Check Sequence: q
ACH Enabled: False
Fox Meadows Park
12.05
07/08/2016
0101-45000-62005
386026-175264
Nordeens Park
7.64
07/08/2016
0101-45000-62005
386026-175703
. Electric Service
18.41
07/08/2016
0101-43500-62005
386026-230276
1019 Andover Blvd - Wayside Horn
22.49
07/08/2016
0101-43400-62005
Crooked Lake Boat Shelter
14.64
07/08/2016
0101-45000-62005
386026-297583
Signal -13976 Hanson Blvd. NW
38.71
07/08/2016
0101-43400-62005
386026-298796
Oak Bluff Park -Security Light
32.74
07/08/2016
0101-45000-62005
386026-298781
Control Valve Vault
386026-299378
Signal- Crosstown & Andover Blvd.
40.54
07/08/2016
5100-48100-62005
386026-201816
41.63
07/08/2016
0101-43400-62005
386026-266238
Andover Station R- Lights
249.75
07/08/2016
2110-00000-11310
386026-295855
Andover Station North Ballfld
779.76
07/08/2016
0101-45000-62005
Andover St Ballfield Lights
28.47
07/08/2016
0101-45000-62005
386026-292904
Andover St N Ballfield Lights
42.71
386026-292904
Public Works
07/08/2016
0101-43500-62005
386026-292034
Langseth Park
1,867.10
07/08/2016
0101-41930-62005
386026-159276
Wayside Horn - 1000 Crosstown Blvd.
11.91
07/08/2016
0101-45000-62005
386026-174273
Bus Sign - 1721 Bunker Lk Blvd
22.95
07/08/2016
0101-43400-62005
386026-299229
Bus Sign -13980 Hanson Blvd
18.01
07/08/2016
2110-00000-11310
386026-299532
ASN Street Lights
24.39
07/08/2016
2110-00000-11310
386026-299533
Siren #5-2748 161stAve NW
226.53
07/08/2016
2110-00000-11310
386026-299989
Siren #12 - Bunker & Marigold St. NW
5.00
07/08/2016
0101-42400-62005
386026-300397
Siren #10 -145th & Vintage St. NW
5.00
07/08/2016
0101-42400-62005
386026-300398
Siren #11 - 138th Lane & Drake St. NW
5.00
07/08/2016
0101-42400-62005
386026-300399
Siren #6 - 16050 Constance Blvd. NW
5.00
07/08/2016
0101-42400-62005
386026-300400
Siren #8-1685 Crosstown Blvd. NW
5.00
07/08/2016
0101-42400-62005
386026-300401
Siren #2 - 174th & Round Lake Blvd. NW
5.00
07/08/2016
0101-42400-62005
386026-300402
Siren #9 - 139th & Crosstown Blvd. NW
5.00
07/08/2016
0101-42400-62005
386026-300403
Siren #7- Andover Blvd. & Prairie Road
5.00
07/08/2016
0101-42400-62005
386026-300404
Siren #1 -176th & Ward Lake Drive NW
5.00
07/08/2016
0101-42400-62005
386026-300405
Siren #3 - 16860 Roanoke St. NW
5.00
07/08/2016
0101-42400-62005
386026-300406
Siren #4 - 158th & Dakota St. NW
5.00
07/08/2016
0101-42400-62005
386026-300407
Hawkridge Park-Service#2
5.00
07/08/2016
0101-42400-62005
386026-300408
Chesterton Commons Pk -Security
102.16
07/08/2016
0101-45000-62005
386026-301889
8.42
07/08/2016
0101-45000-62005
386026-301899
AP -Computer Check Proof List by Vendor (07/08/2016 -11:02 AM)
Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Country Oaks W Pk -Security
8.42
07/08/2016
0101-45000-62005
386026-301901
CH Campus Outdoor Hockey Rinks
20.98
07/08/2016
0101-45000-62005
386026-302015
15700 7th St.- Traffic Signal
18.41
07/08/2016
0101-43500-62005
386026-275108
13914 Prairie Rd Traffic Sign
18.41
07/08/2016
0101-43500-62005
386026-282927
Altitude Control Vault
18.31
07/08/2016
5100-48100-62005
386026-303716
EDA Reader Board
17.12
07/08/2016
2110-46500-62005
386026-303870
Hills Bunker Lk W Pk Sec Light
8.42
07/08/2016
0101-45000-62005
386026-294591
13711 Crosstown Blvd NW
58.16
07/08/2016
2110-46500-62005
386026-303295
Sports Complex -3535 161stAve
875.17
07/08/2016
0101-45000-62005
386026-304108
Signal & Lights -16119 Hanson
69.05
07/08/2016
0101-43400-62005
386026-305951
Recycling Center
38.85
07/08/2016
0101-46000-62005
386026-304690
Round Lake & 136th
4.61
07/08/2016
0101-43500-62005
386026-201283
Round Lake & 135th
4.61
07/08/2016
0101-43500-62005
386026-201284
County Road 9 & 116
20.72
07/08/2016
0101-43500-62005
386026-201749
Round Lake & 138th
14.79
07/08/2016
0101-43500-62005
386026-201751
Brucker & Hanson
18.41
07/08/2016
0101-43500-62005
386026-203068
Round Lake 140th
18.41
07/08/2016
0101-43500-62005
386026-201777
Bunker Lake & Heather
22.18
07/08/2016
0101-43500-62005
386026-251490
Bunker Lake & Rose St
14.79
07/08/2016
0101-43500-62005
386026-251491
Bunker Lake & Jay
29.57
07/08/2016
0101-43500-62005
386026-251653
Signal Bunker & Crosstown
29.57
07/08/2016
0101-43500-62005
386026-251654
Signal Andover & Crosstown
29.57
07/08/2016
0101-43500-62005
386026-266238
Signal 1600 Crosstown
29.57
07/08/2016
0101-43500-62005
386026-269010
Signal -14298 Round Lake
14.79
07/08/2016
0101-43500-62005
386026-279219
Signal 15390 Hanson Blvd
18.41
07/08/2016
0101-43500-62005
386026-287969
Signal 15698 Round Lake Blvd
18.41
07/08/2016
0101-43500-62005
386026-290712
Hidden Creek North Park
24.06
07/08/2016
0101-45000-62005
386026-174280
. Shady Knoll Pk -Security Light
12.71
07/08/2016
0101-45000-62005
386026-304218
Crooked Lk Elementary Rink
41.50
07/08/2016
0101-45000-62005
386026-306807
Bunker Lake & Crosstown- Signal
52.87
07/08/2016
0101-43400-62005
386026-251654
Lift Station #4
194.53
07/08/2016
5200-48200-62005
386026-251905
Signal 1594 Andover Blvd
18.41
07/08/2016
0101-43500-62005
386026-284894
Pmnphouse#7
43.30
07/08/2016
5100-48100-62005
386026-255064
13551 Jay Street- Lights
128.03
07/08/2016
2110-00000-11310
386026-255962
Martin & Commercial- Lights
172.59
07/08/2016
2110-00000-11310
386026-255963
Lift Station #6
46.65
07/08/2016
5200-48200-62005
386026-275284
Prairie Knoll Park
498.30
07/08/2016
0101-45000-62005
386026-275569
Lift Station #7
33.83
07/08/2016
5200-48200-62005
386026-276742
TImber Trail Park Security Lights
9.75
07/08/2016
0101-45000-62005
386026-277955
Fire Station #3
409.05
07/08/2016
0101-41920-62005
386026-279236
Community Center
.18,308.17
07/08/2016
2130-44000-62005
386026-281212
Lift Station #8
70.24
07/08/2016
5200-48200-62005
386026-281840
13914 Prairie Road -Signal
34.02
07/08/2016
0101-43400-62005
386026-282927
AP -Computer Check Proof List by Vendor (07/08/2016 - 11:02 AM)
Page 3
Invoice No Description
Amount
Payment Date
Acct Number
Reference
Andover Blvd & Hanson-Signal
34.22
07/08/2016
0101-43400-62005
Pine Hills Park
12.04
07/08/2016
0101-45000-62005
386026-284894
Hidden Greek North Park
22.71
386026-256788
Shadowbrook East Park
07/08/2016
0101-45000-62005
386026-261455
City Hall Park Lighting
27.10
07/08/2016
0101-45000-62005
386026-267140
1600 Crosstown Blvd-Signal
28.33
07/08/2016
0101-45000-62005
386026-268970
2139 Bunker Lake- Signal
41.65
07/08/2016
0101-43400-62005
386026-269010
Terrace Park -Security Lights
86.36
07/08/2016
0101-00000-11310
386026-269011
Eveland Field -Security Lights
8.05
07/08/2016
0101-45000-62005
386026-270409
Wild Iris Park -Security Lights
8.05
07/08/2016
0101-45000-62005
386026-270410
Strootman Park -Security Lights
8.05
07/08/2016
0101-45000-62005
386026-270411
Water Treatment Plant
8.05
07/08/2016
0101-45000-62005
386026-270412
Sunshine Park- Electric
10,208.21
07/08/2016
5100-48100-62005
386026-271472
Purnphouse #8
85.61
07/08/2016
0101-45000-62005
386026-273153
15700 7th Ave - Signal
1,900.95
07/08/2016
5100-48100-62005
386026-273808
Fire Station 41
41.18
07/08/2016
0101-43400-62005
386026-275108
Lift Station #5
704.97
07/08/2016
0101-41920-62005
386026-68989
Community Center Concession Stand
32.44
07/08/2016
5200-48200-62005
386026-273019
Red Oaks W Pk-Security Light
566.23
07/08/2016
2130-44100-62005
386026-281212
Lift Station #2
12.04
07/08/2016
0101-45000-62005
386026-246005
Litt Station #3
46.49
07/08/2016
5200-48200-62005
386026-250066
Northwood E Pk-Security Light
58.17
07/08/2016
5200-48200-62005
386026-250421
Bunker Lake & HeatherSt- Signal
8.05
07/08/2016
0101-45000-62005
386026-250587
Bunker Lake & Rose St -Signal
45.32
07/08/2016
0101-43400-62005
386026-251490
Bunker Lake & Jay St- Signal
47.84
07/08/2016
0101-43400-62005
386026-251491
Signal 15390 Hanson Blvd
48.41
07/08/2016
0101-43400-62005
386026-251653
1157 Andover Blvd - Well #9
39.67
07/08/2016
0101-43400-62005
386026-287969
Signal 15698 Rd Lk Blvd
4,368.37
07/08/2016
5100-48100-62005
386026-286880
Lift Station #9
14.89
07/08/2016
0101-43400-62005
386026-290712
Country Oaks Park
36.56
07/08/2016
5200-48200-62005
386026-287602
Round Lake & 136th-Signal
5.00
07/08/2016
0101-45000-62005
386026-289790
Round Lake & 135th-Signal
26.81
07/08/2016
0101-00000-13201
386026-201283
Round Lake & 135th-Signal
11.29
07/08/2016
0101-43400-62005
386026-201284
County Road 9 & 116-Signal
27.19
07/08/2016
0101-00000-13201
386026-201284
County Road 9 & 116- Signal
19.06
07/08/2016
0101-43400-62005
386026-201749
Pumphouse44
18.89
07/08/2016
0101-00000-13201
386026-201749
City Hall Garage
1,422.64
07/08/2016
5100-48100-62005
386026-231280
Tower#2
16.79
07/08/2016
0101-41960-62005
386026-231281
Purnphouse #5
87.56
07/08/2016
5100-48100-62005
386026-231282
Hidden Creek E Pk-Sec Lightl
1,541.98
07/08/2016
5160-48100-62005
386026-237118
Pleasant Oaks-Security Light
12.04
07/08/2016
0101-45000-62005
386026-238967
Pumphouse#6
12.04
07/08/2016
0101-45000-62005
386026-238968
Kelsey/Rd Lk Pk-Security Light
13.49
07/08/2016
5100-48100-62005
386026-245409
12.04
07/08/2016
0101-45000-62005
386026-246004
AP-Computer Check Proof List by Vendor (07/08/2016 - 11:02 AM
Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Round Lake & 161st-Signal
44.99
07/08/2016
0101-43400-62005
386026-230276
Hawkridge Park -Security Light
38.45
07/08/2016
0101-45000-62005
386026-230286
Sunshine Park
709.82
07/08/2016
0101-45000-62005
386026-230685
City Hall - Light
1,695.21
07/08/2016
0101-41910-62005
386026-231135
Round Lake & 138th - Signal
36.75
07/08/2016
0101-43400-62005
386026-201751
Pumphouse#1
48.65
07/08/2016
5100-48100-62005
386026-201767
Round Lake & 140th-Signal
35.83
07/08/2016
0101-43400-62005
386026-201777
North Woods West Park
23.84
07/08/2016
0101-45000-62005
386026-201868
Hanson & 138th Lane
13.04
07/08/2016
5300-48300-62005
386026-202678
Blinker & Hanson - Signal
48.55
07/08/2016
0101-43400-62005
386026-203068
Pumphouse#3
43.21
07/08/2016
5100-48100-62005
386026-203069
Prairie Knoll Park
34.46
07/08/2016
0101-45000-62005
386026-175813
Creekview Crossing Park
12.05
07/08/2016
0101-45000-62005
386026-175877
County Rd Intersect Lights
3,256.77
07/08/2016
0101-43500-62005
386026-176059
Subdivision Interior Street Lt
13,983.89
07/08/2016
0101-43600-62005
386026-176201
Tower#1
160.75
07/08/2016
5100-48100-62005
386026-178452
Fire Station #2
406.66
07/08/2016
0101-41920-62005
386026-178835
Lift Station #1
112.20
07/08/2016
5200-48200-62005
Pumphouse #2386026-178836
81.81
07/08/2016
5100-48100-62005
386026-201125
Round Lake & 136th-Signal
11.14
07/08/2016
0101-43400-62005
386026-201283
14298 Round Lake-Signal
38.64
07/08/2016
0101-43400-62005
386026-279219
Signal 13976 Hanson BLvd
18.41
07/08/2016
0101-43500-62005
386026-298781
Check Total:
67,840.68
Vendor: DchnOil
Dchn Oil Company
Check Sequence: 7
ACH Enabled: False
48285
Unleaded Fuel
714.60
07/08/2016
6100-48800-61045
48286
Diesel Fuel
2,430.00
07/08/2016
6100-48800-61050
Check Total:
3,144.60
Vendor: ECM
ECM Publishers, Inc.
Check Sequence: 8
ACH Enabled: False
369877
14327 7th Ave NW (WM Ext)
483.75
07/08/2016
7200-00000-24203
369878
2016 Curb/Sidewalk/Ped Ramps
217.69
07/08/2016
4140-49300-63025
369878
Bunker Lk Blvd Sidewalk Improvement
217.69
07/08/2016
4170-49300-63025
372655
Ordinance No. 463
102.13
07/08/2016
0101-41500-63025
372656
Grey Oaks 4th Addition Hearing
53.75
07/08/2016
0101-41500-63025
372657
Country Oaks IUP Hearing
43.00
07/08/2016
0101-41500-63025
Check Total:
1,118.01
Vendor: G&K
G&K Services Inc
Check Sequence: 9
ACH Enabled: False
1182777431
Uniform Cleaning
44.37
07/08/2016
5200-48200-61005
AP-Computer Check
Proof List by Vendor (07/08/2016 - 11:02 AM)
Page 5
Invoice No Description Amount Payment Date Acct Number Reference
1182777431
Uniform Cleaning
22.16
07/08/2016
6100-48800-61020
1182777431
Unifonn Cleaning
22.20
07/08/2016
0101-43300-61020
1182777431
Uniform Cleaning
66.56
07/08/2016
0101-45000-61020
1182777431
Uniform Cleaning
22.19
07/08/2016
5100-48100-61005
1182777431
Uniform Cleaning
155.32
07/08/2016
0101-43100-61020 -
1182777432
Floor Mat Rental
61.25
07/08/2016
0101-41930-62200
1182777433
Floor Mat Rental
34.20
07/08/2016
0101-41910-62200
Check Total:
428.25
Vendor:
GopherSt
Gopher State One -Call Inc
Check Sequence: 10
ACH Enabled:
False
6060153
Billable Locates
317.25
07/08/2016
5200-48200-63040
6060153
Billable Locates
317.25
07/08/2016
5100-48100-63040
Check Total:
634.50
Vendor:
GovConn
GovConnection, Inc.
Check Sequence: 11
ACH Enabled:
False
53672520
Upgrade PC's @ Public Works
98.70
07/08/2016
0101-41420-61225
53882136
HP Toner
87.07
07/08/2016
0101-41600-61005
Check Total:
185.77
Vendor:
GrtRvGre
Great River Greening
Check Sequence: 12
ACH Enabled:
False
2546
Kelsey Round Lk Pk Forest Enhanc
1,800.00
07/08/2016
0101-45000-63010
Check Total:
1,800.00
Vendor:
I-Iawkins2
Hawkins Inc
Check Sequence: 13
ACH Enabled:
False
39606913
Chemicals for Water Treatment Plant
3,105.97
07/08/2016
5100-48100-61040
Check Total:
3,105.97
Vendor:
HDSuppW;
HD Supply Waterworks, LTD.
Check Sequence: 14
ACH Enabled:
False
F731559
Wilkins Reduced NL Pressure Backlow
477.75
07/08/2016
5100-48100-61035
Check Total:
477.75
Vendor:
HoemTho
Thomas & Catherine Hoernemann
Check Sequence: 15
ACH Enabled:
False
2016 Street Reconstruction
250.00
07/08/2016
4140-49300-63010
Check Total:
250.00
Vendor:
KaiserCo
KaiserComm, Inc.
Check Sequence: 16
ACH Enabled:
False
63165
Fix Analog Line
220.00
07/08/2016
0101-41930-63105
AP -Computer Check Proof List by Vendor (07/08/2016 - 11:02 AM)
Page 6
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 220.00
Vendor: Menards
Menards
20872
Chip Brush
20979
Green Treated Wood
07/08/2016
Check Total:
Vendor: MNEquipn
Minnesota Equipment
P49707
Returned V -Belt
R16269
Parts to Repair Unit #13-115
R16269
Labor to Repair Unit #13-115
Vendor: MTIDist
1072712-01
1072939-00
1073085-00
1073086-00
1073502-00
1073565-00
1073769-00
Vendor: ORciAuto
3253-204339
Vendor: Of Depot
847337164001
847337164001
847337164001
847337164001
847337164001
847337164001
847337164001
847337164001
Check Total
MTI Distributing Inc
Parts for Unit #11-582
Returned Tube Hydraulic
Parts for Unit #11-582
Returned Tube Hydraulic
Parts for Unit #11-582
Bolt Blade
Parts for Unit #16-580
Check Total:
O'Reilly Auto Parts
Oil Filter for Unit #16-09
Check Total
Office Depot
CH Office Depot Supplies
CH Office Depot Supplies
CH Office Depot Supplies
CH Office Depot Supplies
CH Office Depot Supplies
Misc. Office Supplies
CH Office Depot Supplies
CH Office Depot Supplies
Check Total:
21.98 07/08/2016
407.36 07/08/2016
429.34
-1.76
37.55
735.33
771.12
07/08/2016
07/08/2016
07/08/2016
Check Sequence: 17
5100-48100-61005
0101-45000-61105
Check Sequence: 18
6100-48800-61115
6100-48800-61115
6100-48800-63135
378.83
3.52
3.52
7.45
12.41
4.96
2.49
4.96
10.52
7.45
9.92
60.16
Check Sequence: 20
07/08/2016 6100-48800-61115
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
Check Sequence: 21
0101-41200-61005
0101-42300-61005
0101-41230-61005
0101-41300-61005
0101-41400-61005
0101-41600-61005
0101-41600-61005
0101-41500-61005
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (07/08/2016 - 11:02 AM)
Page 7
Check Sequence: 19
113.56
07/08/2016
6100-48800-61115
-230.78
07/08/2016
6100-48800-61115
239.84
07/08/2016
6100-48800-61115
-100.98
07/08/2016
6100-48800-61115
45.61
07/08/2016
6100-48800-61115
15.75
07/08/2016
6100-48800-61115
295.83
07/08/2016
6100-48800-61115
378.83
3.52
3.52
7.45
12.41
4.96
2.49
4.96
10.52
7.45
9.92
60.16
Check Sequence: 20
07/08/2016 6100-48800-61115
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
07/08/2016
Check Sequence: 21
0101-41200-61005
0101-42300-61005
0101-41230-61005
0101-41300-61005
0101-41400-61005
0101-41600-61005
0101-41600-61005
0101-41500-61005
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (07/08/2016 - 11:02 AM)
Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: PremWate Premium Waters, Inc. Check Sequence: 22 ACH Enabled: False
600003-06-16 _ Public Works Water Cooler Rental 45.00 07/08/2016 0101-41930-62200
618221-06-16 City Hall Water Cooler Rental 45.00 07/08/2016 0101-41910-62200
Check Total:
90.00
Vendor:
RepSvices
Republic Services 9899
0899-002881252
July 2016 Recycling Service
Check Sequence: 23
q
ACH Enabled: False
1,660.65
07/08/2016
0101-46000-63010
Check Total:
1,660.65
Vendor:
RosenMN1
Rosenbauer Minnesota LLC
0000020676
Transducer, Base Mount for Unit #4820
Check Sequence: 24
ACH Enabled: False
207.98
07/08/2016
6100-48800-61115
Check Total:
207.98
Vendor:
SupSolut
Supply Solutions LLC
10340
Bath Tissue/PaperTowel & Liners
Check Sequence: 25
q
ACH Enabled: False
10361
288.94
07/08/2016
0101-41930-61025
Bath Tissue/Paper Towel & Liners
382.40
07/08/2016
0101-41910-61025
Check Total:
671.34
Vendor:
TalbLawn
Talberg Lawn & Landscape, Inc
201891
July 2016 Lawn Maintenance Contract
Check Sequence: 26
ACH Enabled: False
201892
July 2016 Lawn Maintenance Contract
373.00
07/08/2016
0101-41910-63010
201893
July 2016 Lawn Maintenance Contract
624.00
07/08/2016
2130-44000-63010
201894
July 2016 Lawn Maintenance Contract
368.00
07/08/2016
0101-41920-63010
201895
271.00
07/08/2016
0101-41920-63010
July 2016 Lawn Maintenance Contract
242.00
07/08/2016
0101-41920-63010
201896
July 2016 Lawn Maintenance Contract
223.00
07/08/2016
0101-45000-63010
201897
July 2016 Lawn Maintenance Contract
79.00
07/08/2016
0101-43100-63010
Check Total:
2,180.00
Vendor:
Timesave
Timesaver
M22202
City Council Meeting
Check Sequence: 27
q
ACH Enabled: False
M22202
Planning Cormnission Meeting
382.40
07/08/2016
0101-41100-63005
136.00
07/08/2016
0101-41500-63005
Check Total:
518.40
Vendor:
Trencher
Trenchers Plus, Inc.
LT01305
Terrrace Pk Irrigation & Water Service
Check Sequence: 28
ACH Enabled: False
4;100.00
07/08/2016
4150-49300-62200
Check Total:
4,100.00
Vendor:
WasMgmt2
Waste Management - Blaine
Check Sequence: 29
ACH Enabled: False
AP -Computer
Check Proof List by Vendor (07/08/2016 - 11:02 AM)
Page 8
Invoice No Description Amount Payment Date Acct Number Reference
7416783-0500-3
June 2016 Garbage Service
82.73
07/08/2016
0101-41920-62020
7416784-0500-1
June 2016 Garbage Service
82.56
07/08/2016
0101-41920-62020
7416785-0500-8
July 2016 Garbage Service
149.92
07/08/2016
0101-41920-62020
7416786-0500-6
June 2016 Garbage Service
112.50
07/08/2016
0101-41910-62020
7419247-0500-6
PW Garbage Disposal
712.44
07/08/2016
0101-45000-62020
7419247-0500-6
PW Garbage Disposal
294.27
07/08/2016
0101-46000-62020
7419247-0500-6
PW Garbage Disposal
542.07
07/08/2016
0101-41930-62020
Check Total:
1,976.49
Total for Check Run: 95,029.50
Total of Number of Checks: 29
U
AP-Compater Check Proof List by Vendor (07/08/2016 - 11:02 AM)
Page 9
Accounts Payable
Computer Check Proof List by Vendor
User: BrendaF
Printed: 07/15/2016 - 9:50AM
Batch: 00419.07.2016
AKD�bft
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: AnkC001
Anoka Co Treasurer
I
S160707A
3rd Qtr Sheriff Contract
Check Sequence: 1
ACH Enabled:
False
734,116.75
07/19/2016
0101-42100-63010
Check Total:
734,116.75
Vendor: ArborOak
Arbor Oaks Senior Living, LLC
Check Sequence: 2
ACH Enabled:
False
July 2016 TIF W9
3,256.83
07/19/2016
4515-49300-63005
July 2016 TIF W9
-3,256.83
07/19/2016
2110-46500-54370
July 2016 TIF W9
29,311.45
07/19/2016
4515-49300-63010
Check Total:
29,311.45
Vendor: CorvalCo
Corval Constructors, Inc
825043
Preventive Maintenance Contract
Check Sequence: 3
q
ACH Enabled:
False
825043
1,537.50
07/19/2016
5100-48100-62300
Preventive Maintenance Contract
1,700.00
07/19/2016
0101-41920-62300
825043
Preventive Maintenance Contract
2,300.00
07/19/2016
0101-41910-62300
825043
Preventive Maintenance Contract
6,237.50
07/19/2016
2130-44000-62300
Check Total:
11,775.00
Vendor: Hawkinsl
Hawkins & Bau ngartner, P.A.
Jun 2016
Jun 2016
Check Sequence: 4
ACH Enabled:
False
Jun 2016
Jun 2016
441.00
07/19/2016
7200-00000-24202
Jun 2016
Jun 2016
78.00
07/19/2016
7200-00000-24214
15,335.21
07/19/2016
0101-41240-63015
Check Total:
15,854.21
Vendor: MetCoun4%
Metro Council Wastewater
0001057480
August 2016 Sewer Services
Check Sequence: 5
ACH Enabled:
False
94,380.15
07/19/2016
5200-48200-63230
Check Total:
94,380.15
Vendor: MetCounE
Metropolitan Council Environmental Services
June 2016
June 2016 Sac Report
Check Sequence: 6
q
ACH Enabled:
False
-223.65
� 07/19/2016
0101-42300-54325
AP -Computer Check Proof List by Vendor (07/15/2016 - 9:50 AM)
Page 1
Invoice No
Description
Amount
Payment Date
Acct Number Reference
June 2016
June 2016 Sac Report
22,365.00
07/19/2016
0101-00000-23201
Check Total: 22,141.35
Total for Check Run: 907,578.91
Total of Number of Checks: 6
AP -Computer Check Proof List by Vendor (07/15/2016 - 9:50 AM) Page 2
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David Berkowitz, Director of Publ rks/City Engineer
FROM: Jason Law, Assistant City Engineer
SUBJECT: Award Bid/15-44//14327 7th Ave. NW/CenterPoint Energy Site Water Main
Extension - Engineering
DATE: July 19, 2016
INTRODUCTION
The City Council is requested to accept bids and award the bid for Project 15-44, 14327 7'h Avenue NW
(CenterPoint Energy Water Main Extension).
DISCUSSION
CenterPoint Energy petitioned the City to extend municipal water to their site located at 14327 7"
Avenue NW. The water main extension would provide fire protection for their peak shaving plant and
long term would provide a redundant water service to both The Meadows of Round Lake development
and future development at the northeast corner of 7`h Avenue NW and Bunker Lake Boulevard NW.
The bid opening was held on Tuesday, July 12, 2016. The project is to be awarded based upon the lowest
responsible total bid. Please refer to the attached bid tabulation for a breakdown of bids and unit prices.
The three lowest bids received are as follows:
Contractor
Total Bid
Northdale Construction Company, Inc.
$162,506.32.
Kuechle Underground, Inc.
$175,739.00
Penn Contracting, Inc.
$199,985.00
Engineer's Estimate
$190,000.00
BUDGETIMPACT
All costs associated with this project will be assessed to the CenterPoint Energy property.
ACTION REQUIRED
The City Council is requested to approve the resolution accepting bids and awarding the contract to
Northdale Construction Co. Inc. in the amount of $162.506.32 for Project 15-44, 14327 7a' Avenue NW
(CenterPoint Energy Site Water Main Extension).
4aso
pectfu ly submitted,
n Law, P.E.
Attachments: Resolution & Bid Tabulation's
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 15-44,14327 7Th AVENUE NW (CENTERPOINT
ENERGY WATER MAIN EXTENSION).
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution
No. 057-16 dated June 7 , 2016, bids were received, opened and
tabulated according to law with results of the three lowest bidders as follows:
Contractor
Total Bid
Northdale Construction Company, Inc.
$162,506.32
Kuechle Underground, Inc.
$175,739.00
Penn Contracting, Inc.
$199,985.00
Engineer's Estimate
$190,000.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to
hereby accept the bids as shown to indicate Northdale Construction Company Inc. as
being the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to
enter into a contract with Northdale Construction Company Inc. in the amount of
$162,506.32 for construction of the improvements; and direct the City Clerk to return
to all bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next two lowest bidders shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Council member
and adopted by the City
Council ata regular meeting this 19th day of July , 2016 , with Council
members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
voting in favor
_ voting
CenterPoint Energy Site Water Main Extension
City Proje Htim
❑ry n 15sa
Oenotee Bidder Error
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David Berkowitz, Director of Public s/City Engineerz)Dv�
FROM: Jason Law, Assistant City Engineer
SUBJECT: Award Bid/16-14, Bunker Lake Blvd. NW Sidewalk Improvements & 16-8, 2016 Curb,
Sidewalk & Pedestrian Ramp Repairs - Engineering
DATE: July 19, 2016
INTRODUCTION
The City Council is requested to accept bids and award the bid for Projects 16-14, Bunker Lake Boulevard
NW Sidewalk Improvements & 16-8, 2016 Curb, Sidewalk & Pedestrian Ramp Repairs.
DISCUSSION
The proposed sidewalk along the south side of Bunker Lake Boulevard between Hidden Creek North Park
parking lot and Yukon Street is identified in the City's Capital Improvement Plan for construction in 2016.
Four pedestrian curb ramps are proposed to be replaced in the Grey Oaks development to work towards
making the City's trail system ADA compliant. Curb patching and replacement is being completed in areas
identified by Public Works and the Engineering departments to maintain the City's infrastructure.
The bid opening was held on Tuesday, July 12, 2016. The project is to be awarded based upon the lowest
responsible total bid. Please refer to the attached bid tabulation for a breakdown of bids and unit prices.
The three lowest bids received are as follows:
Contractor
C.P. 16-08
C.P. 16-14
Total Bid
Pember Companies, Inc
$67,663.00
$56,427.00
$124,090.00
Ti -Zack Concrete, Inc.
$71,579.00
$55,336.00
$126,915.00
New Look Contracting, Inc.
$91,587.50
$58,205.00
$149,792.50
Engineer's Estimate
$53,300.00
$54,700.00
$108,000.00
BUDGET IMPACT
The sidewalk project is funded through the City's Trail Fund. The CIP has $55,000 identified for this
project. The pedestrian ramp replacements and curb and gutter maintenance work would is funded through
the City's Road and Bridge Fund. The CIP has $50,000 identified for this project. Staff recommends
moving forward with the projects although the bid came in over the CIP estimates. The sidewalk project is
$1,427.00 higher than identified. The need for pedestrian ramp replacements and curb and gutter
maintenance work scope has exceed what was anticipated when the 2016 CIP was put together and unit
prices are higher than anticipated due to labor and material costs. The Road & Bridge Fund has available
funds to complete the project.
ACTION REQUIRED
The City Council is requested to approve the resolution accepting bids and awarding the contract to Pember
Companies, Inc. in the amount of $124,090.00 for Projects 16-14, Bunker Lake Boulevard NW Sidewalk
Improvements & 16-8, 2016 Curb, Sidewalk & Pedestrian Ramp Repairs.
pect llysubmitted,
son L�P.E.
Attachments: Resolution Vol,, Bid Tabulation's
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 16-14, BUNKER LAKE BOULEVARD NW
SIDEWALK IMPROVEMENTS & 16-8,2016 CURB, SIDEWALK & PEDESTRIAN
RAMP REPAIRS.
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution
No. 059-16 dated June 7 , 2016, bids were received, opened and
tabulated according to law with results of the three lowest bidders as follows:
Contractor
Total Bid
Pember Companies, Inc
$124,090.00
Ti -Zack Concrete, Inc.
$126,915.00
New Look Contracting, Inc.
$149,792.50
Engineer's Estimate
$108,000.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Pember Companies, Inc. as
being the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to
enter into a contract with Pember Companies, Inc. in the amount of
$124,090.00 for construction of the improvements; and direct the City Clerk to return
to all bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next two lowest bidders shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Council member
and adopted by the City
Council ata regular meeting this 19th day of July , 2016 , with Council
members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
voting in favor
voting
Bunker Lake Blvd Sidewalk (C.P. 16-14) &
2016 Curb, Sidewalk and Ped. Ramp Repairs (C.P. 16-08)
Bid Tabulation- Bids Opened Tuesday, July 12, 2016 at 11:00 a.m.
CITY PROJECT
Panther
Companies Inc
$8,001 $4.080.001$8.001
16.14
New Look
Contract] n Inc.
$10.0 $5,100.00
Urban
Companies
$13.00 $6,630.00
onau,eers
i $6.00
re per
Ti -Zack
New Look
Urban
Ebert
$5.00
$1,025.00
MMF=
Estimate
NEW
Companies Inc
Concrete Inc
Contracting Inc.
Companies
Construction
1
1
2
2021.501 Mobilization
2104.501 Remove Concrete Curb&Gutter
LS
1
$5,000.00
$5,000.0
$13,560.00
$13,560.
$15,000.
$15,000.00
$6,500.00
$6,500.
$9,000.0
$9,000.0
$45,360.00
$45,360.0
1
3
2104.503 Remove Concrete Pavement
LF
SF
30
60
$10.0
$300.
$6.50
$195.00
$8:00
$240.0
$20.0
$600.0
$50.00
$1,500.00
$11.00
$330.0
7
4
2105.501 Common Exavalion L
CY
32
$8.00
$480.
$2.00
$120.00t$44.00
0
$1,200.
$5.0
$300.0
$10.00
$600.00
$9.90
$594.0
$750.00
5
2521.501 4"Concrete Walk
SF
$330.00
$23.
$7,360.00
$36.00
$11,520.
0
$7,040.0
$35.0
$11,200.0
$50.00
$16,000.00
$15.40
$4,928.0
4
6
2521.618 6"Concrete Walk
$16..40
$44.00
$36.00
$3500
32
$8.00
$25,600.
$5.65
$18,080.
5
$1Q800.
$5.50
$17,600.
$7.50
$24,000.0
$8.32
$26,624.0
$12.00
7
2531.501 Concrete Curb&Gutter DesignB618
SF
LF
12
30
$15.0
$30.00
$1,800.00
$13.20
$1,584.00
0
$1,320.0
$25.
$3,000.00
$17.00
$2040.00
$9.42 -
;.$1;130.4
$3,200.0
$600000
8
2531.618 Truncated Domes
SF
$1,800.0
$4000
$900.0
$44.00
$1,320.
0
$1,110.
$55.00
$1,650.0
$50.0
$1,500.00
$33.66
$1,009.8
$4.00
9
2563.601 Traffic Control
LS
24
$45.00
$1,080.
$40.00
$960.
0
$1,056.0
$55.00
$1,320.0
$50.0
$1,200.00
$48.40
$1161.6
$375.0
$5.00
2573.Si0 Slonn Drain Inlet Protection
EA
1
$2000.00
$2,000.0
$2,000.0
$2,000.0
0
$1500.
$4000.00
$4,000.
$7,000.0
$7,000.
$3,520.00
$3,520.610
$1118,000.00
2574.525 Common 7o soil Bonow L
CY
5
$175.0Ei�$875.00
$149,792.50
$425.
$169,669.0
$750.
$300.00
$1,500.00
$350.00
$1750.0
$165.00
$825.0011
12
2575.523 Erosion Control Blanket, Cate o 1
SY
140
$38.00
$5,320.0
$3000$4,200.0
$4,900.00
$35.00
$4,90000
$50.00
$7,000.0
$18.7
$2,618.09
13
2575.561 Htlreulic Soil S[abilizer,T e5
SY
1
1,03
$3.00
$30000
$300
$300000
$300
$700
$1,00.0$5.00$500.00
$1.76
$176.010
14
2575.604 Seetlin
SY
$2.00
$2,060.
$1.40
$1,442.
$2,060.00
$2.50
$2,575.
$3.00
$3,090.0
$0.33
$339.911
7,03
$1.50
$1,545.
$0.70
$721.
$2,060.
$2.00
$2,060.0
$3.00
$3,090.0
$0.99
$1,019.7
We
54,700.0
56, 2 .0
55,336.0
TOTAL COMBINED Be
Engineer's
Estimate
$10.0 $5,100.00
Panther
Companies Inc
$8,001 $4.080.001$8.001
Ti -Zack
Concrete Inc
$4,080.0
New Look
Contract] n Inc.
$10.0 $5,100.00
Urban
Companies
$13.00 $6,630.00
Ebert
Construction
$7.70 $3,927.0
i $6.00
$1,230.00
$2.00
$410.00
$20.00
$4,100.0
$5.00
$1,025.00
$10.00
$2,050.00
$7.70
$1,578.5
1 $6.00
$480.00
$7.50
$600.00
$15.00
$1200.
$13.501
$1,080.00
$10.00
$800.001
$3.30
$264.0
$2.50
$1675.
$3.00
$2.010.0011
$4.00
$2,680.0
$3.001
$Z.UMUL
$6.00
$4.020.001
$1.76
$1,179.20
! $150.00
$3D0.
$110.00
$220.00
$250.00
$500.0
$200.00
$400.0
$700.00
$1,400.00
$110.00
$220.
i $150.00
$2,250.0
$500.0
$7,500.0
$250.00
$3,750.
$350.001
$5,250.0
$275.00
$4,125.0
$385.00
$5,775.0
$550.00
$550.0
$350.00
$350.001
800.00
$800.0
$750.00
$750.0
$1000.00
$1,000.00
$330.00
$330.0
$400.00
$800.0
$325.00
$650.00
$250.00
$500.0
$450.00
$900.0
$1,000.00
$2,000.00
$165.00
$330.001
$$2165.00
$21.
$33.0
$$8,97750180
8.
$3,507.00
$9,405.00
$16..40
$44.00
$36.00
$3500
$15,0920
$9,594....
$6,01200
$9,975.
$15...00
.
$35.00
$8,,,775...0
,.
$5,845.
$16..5
.
$35.0
$9,,,652.50
,0
5
300
.
00
470
$11,7.
,0
$7,014.0
6,240
$8..9392
$39.16
$4.66
$110.00
$13,43.
$7.458.221
$31,350.0 0
$4$$$,718164465887
1..0082
$15.0
$3075.
$17.00
$3,485.
$12.00
$2,460.0
$25.00
$5,125.
$21.00
$4,3050
$9,147.1 01
$45.0
$1,500.00
$2,850.0
$1,500.0
$.
$2,5000
,.
$2,500.00
.
$1,500.00
, .
$1,500.
.
$4,0
,520.
,$20...00
$50.00
$3,200.0
$600000
4
$3,097.601
$3,8500 01
$1,800.0
$4000
$1,600.00
$35.00
$1,400.
$
0$45. DO
$
70
$150.00
$4.00
0.0
$500.0
$5.00
5
.$4.620
300
$3.00
$450.0
0
$15000
$2.50
$375.0
$5.00
$0.33
$49,550
4$3.00
$300$3.00
$450.0
53,3 0.0
$1.50
$225.0011
9 , 30
$10.0
71,579.0
20
$300
91,587.5
91,3.:0
0
8(91 .7
$1118,000.00
$124;090.0
$126,915.0
$149,792.50
$169,669.0
$177,553.1
Denotes Bidder Error
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
T0: Mayor and Councilmembers
CC: Jim Dickinson, City Administrato
FROM: Lee Brezinka, Finance Manager
SUBJECT: Approve Debt Service Payments
DATE: July 19, 2016
INTRODUCTION
Attached are debt service payments to be paid on July 29, 2016.
Eq
DISCUSSION
Debt service payments totaling $320,909.76 are due on August 1, 2016. These are scheduled
debt service payments.
BUDGETIMPACT
These are scheduled debt service payments.
ACTION REQUESTED
The Andover City Council is requested to approve total payments in the amount of $320,909.76.
Please note that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Lee Brezinka
Attachment
General Obligation Revenue Bonds
2007B G.O. Water Revenue Refunding Bonds
2009A G.O. Water Revenue Bonds
Abatement Bonds
2012C G.O. Abatement Bonds
Certificates of Indebtedness
2012A G.O. Equipment Certificate
2014A G.O. Equipment Certificate
2016A G.O. Equipment Certificate
Referendum Bonds
2010A G.O. Open Space Bonds
CITY OF ANDOVER
Debt Service Payment Schedule - August 1, 2016
Principal Interest Total
$ $ 91,773.13 $ 91,773.13
11,290.00 11,290.00
183, 640.63 183, 640.63
- 5,350.00 5,350.00
- 10,700.00 10,700.00
- 4,446.00 4,446.00
- 13,710.00 13,710.00
$ $ 320,909.76 $ 320,909.76
A
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers1_
CC: Jim Dickinson, City Administrator
FROM: Lee Brezinka, Finance Manager
SUBJECT: Approve Auditing Services Contract/Redpath and Company
DATE: July 19, 2015
INTRODUCTION
The City is required to have an independent audit conducted annually. The contract for auditing services with
the City's current auditing firm, Redpath and Company, expired, as the audit work was complete for the year-
end, December 31, 2015.
Administration and Finance are recommending that the City renew the contract with Redpath and Company.
The City has had an excellent working relationship with this firm, and has been very please with the quality of
the firm's auditing services.
Redpath and Company has been instrumental in assisting the City in achieving the GFOA Excellence in
Financial Reporting Award and the fees proposed are consistent with past year's audits.
BUDGETIMPACT
The audit fee for fiscal year 2016 will be $39,500 plus out of pocket expenses and the fee for 2017 and 2018
will be based on the change in the implicit price deflator.
ACTION REQUESTED
The Andover City Council is requested to approve the attached Auditing Services Contract with Redpath and
Company.
Respectfully submitted, 4
YBrzinka
Attachment
June 28, 2016
Honorable Mayor and Members of the
City Council and Management
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
We are pleased to confirm our understanding of the services we are to provide the City of
Andover, Minnesota for the years ending December 31, 2016, 2017 and 2018. The scope of
services includes the following:
• We will audit the financial statements of the governmental activities, the business -
type activities, each major fund, and the aggregate remaining fund information,
including the related notes to the financial statements, which collectively comprise
the basic financial statements of the City of Andover, Minnesota as of and for the
years ending December 31, 2016, 2017 and 2018. Accounting standards generally
accepted in the United States of America provide for certain required supplementary
information (RSI), such as management's discussion and analysis (MD&A), to
supplement the City of Andover, Minnesota's basic financial statements. Such
information, although not a part of the basic financial statements, is required by the
Governmental Accounting Standards Board who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate
operational, economic, or historical context. As part of our engagement, we will
apply certain limited procedures to the City of Andover, Minnesota's RSI in
accordance with auditing standards generally accepted in the United States of
America. These limited procedures will consist of inquiries of management regarding
the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial
statements. We will not express an opinion or provide any assurance on the
information because the limited procedures do not provide us with sufficient evidence
to express an opinion or provide any assurance. The following RSI is required by
generally accepted accounting principles and will be subjected to certain limited
procedures, but will not be audited:
o Management's discussion and analysis
o Budgetary comparison schedules presented as RSI
o Modified approach information presented as RSI
o Schedule of funding progress — OPEB
o Schedule of Proportionate Share of Net Pension Liability
o Schedules of Pension Contributions
4810 White Bear Parkway, St. Paul, MN, 55110 651.426.7000 www.redpathcpas.com
2462640.1
City of Andover
Contract for Auditing Services
Page 2
We have also been engaged to report on supplementary information other than
RSI that accompanies the City of Andover, Minnesota's financial statements. We will
subject the following supplementary information to the auditing procedures applied in
our audit of the financial statements and certain additional procedures, including
comparing and reconciling such information directly to the underlying accounting and
other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America and we will provide an opinion on
it in relation to the financial statements as a whole:
1. Combining and Individual Fund Statements and Schedules
The following other information accompanying the financial statements will not
be subjected to the auditing procedures applied in our audit of the financial
statements, and our auditor's report will not provide an opinion or any assurance on
that other information:
o Introductory section
o Statistical section
o Other information section
• State Legal Compliance Audit
• Preparation of separate Management Letter.
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial
statements are fairly presented, in all material respects, in conformity with U.S. generally
accepted accounting principles and to report on the fairness of the supplementary information
referred to in the second paragraph when considered in relation to the financial statements as
a whole. Our audit will be conducted in accordance with auditing standards generally
accepted in the United States of America, the standards for financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States, and
the minimum procedures for auditors as prescribed by MS 6.65, and will include tests of the
accounting records of the City of Andover, Minnesota and other procedures we consider
necessary to enable us to express such opinions. We will issue a written report upon
completion of our audit of the City of Andover, Minnesota's financial statements. Our report
will be addressed to the Honorable Mayor and Members of the City Council. We cannot
provide assurance that unmodified opinions will be expressed. Circumstances may arise in
which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter
paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you
in advance. If, for any reason, we are unable to complete the audit, or are unable to form or
have not formed opinions, we may decline to express opinions or issue reports, or may
withdraw from the engagement.
2462640.1
City of Andover
Contract for Auditing Services
Page 3
We will also provide a report (that does not include an opinion) on internal control
related to the financial statements and compliance with the provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a material effect on
the financial statements as required by Government Auditing Standards. The reporton
internal control and on compliance and other matters will include a paragraph that states (1)
that the purpose of the report is solely to describe the scope of testing of internal control and
compliance, and the result of that testing, and not to provide an opinion on the effectiveness
of the entity's internal control on compliance, and (2) that the report is an integral part of an
audit performed in accordance with Government Auditing Standards in considering the
entity's internal control and compliance. The paragraph will also state that the report is not
suitable for any other purpose. If during our audit we become aware that the City of
Andover, Minnesota is subject to an audit requirement that is not encompassed in the terms
of this engagement, we will communicate to management and those charged with governance
that an audit in accordance with U.S. generally accepted auditing standards and the standards
for financial audits contained in Government Auditing Standards may not satisfy the relevant
legal, regulatory, or contractual requirements.
Audit Procedures — General
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; therefore, our audit will involve judgment about the
number of transactions to be examined and the areas to be tested. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements. We will plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material
misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3)
misappropriation of assets, or (4) violations of laws or governmental regulations that are
attributable to the entity or to acts by management or employees acting on behalf of the
entity. Because the determination of abuse is subjective, Government Auditing Standards do
not expect auditors to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitation of
internal control, and because we will not perform a detailed examination of all transactions,
there is a risk that material misstatements may exist and not be detected by us, even though
the audit is properly planned and performed in accordance with U.S. generally accepted
auditing standards and Government Auditing Standards. In addition, an audit is not designed
to detect immaterial misstatements or violations of laws or governmental regulations that do
not have a direct and material effect on the financial statements. However, we will inform
the appropriate level of management of any material errors, fraudulent financial reporting, or
misappropriation of assets that comes to our attention. We will also inform the appropriate
level of management of any violations of laws or governmental regulations that come to our
attention, unless clearly inconsequential, and of any material abuse that comes to our
2462640.1
City of Andover
Contract for Auditing Services
Page 4
attention. Our responsibility as auditors is limited to the period covered by our audit and
does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions
recorded in the accounts, and may include tests of the physical existence of inventories, and
direct confirmation of receivables and certain other assets and liabilities by correspondence
with selected individuals, funding sources, creditors, and financial institutions. We may
request written representations from your attorneys as part of the engagement, and they may
bill you for responding to this inquiry. At the conclusion of our audit, we will require certain
written representations from you about your responsibilities for the financial statements;
compliance with laws, regulations, contracts, and grant agreements; and other responsibilities
required by generally accepted auditing standards.
Audit Procedures — Internal Controls
Our audit will include obtaining an understanding of the entity and its environment,
including internal control, sufficient to assess the risks of material misstatement of the
financial statements and to design the nature, timing, and extent of further audit procedures.
Tests of controls may be performed to test the effectiveness of certain controls that we
consider relevant to preventing and detecting errors and fraud that are material to the
financial statements and to preventing and detecting misstatements resulting from illegal acts
and other noncompliance matters that have a direct and material effect on the financial
statements. Our tests, if performed, will be less in scope than would be necessary to render
an opinion on internal control and, accordingly, no opinion will be expressed in our report on
internal control issued pursuant to Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant
deficiencies or material weaknesses. However, during the audit, we will communicate to
management and those charged with governance internal control related matters that are
required to be communicated under AICPA professional standards and Government Auditing
Standards.
Audit Procedures — Compliance
As part of obtaining reasonable assurance about whether the financial statements are free
of material misstatement, we will perform tests of the City of Andover, Minnesota's
compliance with the provisions of applicable laws, regulations, contracts, agreements and
grants. However, the objective of our audit will not be to provide an opinion on overall
compliance, and we will not express such an opinion in our report on compliance issued
pursuant to Government Auditing Standards.
The Minnesota Legal Compliance Audit Guide for Local Government requires that we
test whether the auditee has complied with certain provisions of Minnesota Statutes. Our
audit will include such tests of the accounting records and other procedures as we consider
necessary in the circumstances.
2462640.1
City of Andover
Contract for Auditing Services
Page 5
Management Responsibilities
Management is responsible for establishing and maintaining effective internal controls,
including evaluating and monitoring ongoing activities, to help ensure that appropriate goals
and objectives are met; following laws and regulations; and ensuring that management and
financial information is reliable and properly reported. Management is also responsible for
implementing systems designated to achieve compliance with applicable laws, regulations,
contracts, and grants agreements. You are also responsible for the selection and application
of accounting principles; for the preparation and fair presentation of the financial statements
and all accompanying information in conformity with U.S. generally accepted accounting
principles, and for compliance with applicable laws and regulations and the provisions of
contracts and grant agreements.
Management is also responsible for making all financial records and related information
available to us and for the accuracy and completeness of the information. You are also
responsible for providing us with (1) access to all information of which you are aware that is
relevant to the preparation and fair presentation of the financial statements, (2) additional
information that we may request for the purpose of the audit, and (3) unrestricted access to
persons within the government from whom we determine it necessary to obtain audit
evidence.
Your responsibilities include adjusting the financial statements to correct material
misstatements and for confirming to us in the written representation letter that the effects of
any uncorrected misstatements aggregated by us during the current engagement and
pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
Your responsibilities include adjusting financial statements to correct material
misstatements and for conforming to us in the written representation letter that the effects of
any uncorrected misstatements aggregated by us during the current engagement and
pertaining to the latest period presented are immaterial, both individually and to the
aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to
prevent and detect fraud, and for informing us about all known or suspected fraud affecting
the government involving (1) management, (2) employees who have significant roles in
internal control, and (3) others where the fraud could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations
of fraud or suspected fraud affecting the government received in communications from
employees, former employees, grantors, regulators, or others. In addition, you are
responsible for identifying and ensuring that the entity complies with applicable laws,
regulations, contracts, agreements, and grants and for taking timely and appropriate steps to
remedy fraud and noncompliance with provisions of laws, regulations, contracts, or grant
agreements, or abuse that we report.
2462640.1
City of Andover
Contract for Auditing Services
Page 6
You are responsible for the preparation of the supplementary information, which we have
been engaged to report on, in conformity with U.S. generally accepted accounting principles.
You agree to include our report on the supplementary information in any document that
contains and indicates that we have reported on the supplementary information. You also
agree to include the audited financial statements with any presentation of the supplementary
information that includes our report thereon. Your responsibilities include acknowledging to
us in the written representation letter that (1) you are responsible for presentation of the
supplementary information in accordance with GAAP; (2) you believe the supplementary
information, including its form and content, is fairly presented in accordance with GAAP; (3)
the methods of measurement or presentation have not changed from those used in the prior
period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to
us any significant assumptions or interpretations underlying the measurement or presentation
of the supplementary information.
Management is responsible for establishing and maintaining a process for tracking the
status of audit findings and recommendations. Management is also responsible for
identifying and providing report copies of previous financial audits, attestation engagements,
performance audits, or other studies related to the objectives discussed in the Audit
Objectives section of this letter. This responsibility includes relaying to us corrective actions
taken to address significant findings and recommendations resulting from those audits,
attestation engagements, performance audits, or other studies. You are also responsible for
providing management's views on our current findings, conclusions, and recommendations,
as well as your planned corrective actions, for the report, and for the timing and format for
providing that information.
With regard to the electronic dissemination of audited financial statements, including
financial statements published electronically on your website, you understand that electronic
sites are a means to distribute information and, therefore, we are not required to read the
information contained in these sites or to consider the consistency of other information in the
electronic site with the original document.
_Audit Administration. Fees and Other
We may from time to time, and depending on the circumstances, use third -party service
providers in serving your account. We may share confidential information about you with
these service providers, but remain committed to maintaining the confidentiality and security
of your information. Accordingly, we maintain internal policies, procedures, and safeguards
to protect the confidentiality of your personal information. In addition, we will secure
confidentiality agreements with all service providers to maintain the confidentiality of your
information and we will take reasonable precautions to determine that they have appropriate
procedures in place to prevent the unauthorized release of your confidential information to
others. In the event that we are unable to secure an appropriate confidentiality agreement,
you will be asked to provide your consent prior to the sharing of your confidential
2462640.1
City of Andover
Contract for Auditing Services
Page 7
information with the third -party service provider. Furthermore, we will remain responsible
for the work provided by any such third -parry service providers.
We understand that your employees will prepare all cash or other confirmations we
request and will locate any documents selected by us for testing.
We will provide copies of our reports to the City of Andover, Minnesota; however,
management is responsible for distribution of the reports and the financial statements.
Unless restricted by law or regulation, or containing privileged and confidential information,
copies of our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Redpath and Company,
Ltd. and constitutes confidential information. However, subject to applicable laws or
regulations, audit documentation and appropriate individuals will be made available upon
request and in a timely manner to certain regulators or grantor agencies, a federal agency
providing direct or indirect funding, or the U.S. Government Accountability Office for
purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight
responsibilities. We will notify you of any such request. If requested, access to such audit
documentation will be provided under the supervision of Redpath and Company, Ltd.
personnel. Furthermore, upon request, we may provide copies of selected audit
documentation to the aforementioned parties. These parties may intend, or decide, to
distribute the copies or information contained therein to others, including other governmental
agencies.
The audit documentation for this engagement will be retained for a minimum of five
years after the report release date or for any additional period requested by the grantor
agency(ies). If we are aware that a federal awarding agency or auditee is contesting an audit
finding, we will contact the party(ies) contesting the audit finding for guidance prior to
destroying the audit documentation.
We agree that our fee for these services including expenses (such as travel, postage, etc.)
will be $39,500 for 2016 and the fee for 2017 and 2018 will be based on the change in the
Implicit Price Deflator (IPD). The fees for 2017 and 2018 assumes no significant changes in
accounting or auditing standards. Our invoices for these fees will be rendered each month as
work progresses and are payable on presentation. In accordance with our firm policies, work
may be suspended if your account becomes 120 days or more overdue and may not be
resumed until your account is paid in full. If we elect to terminate our services for
nonpayment, our engagement will be deemed to have been completed upon written
notification of termination, even if we have not completed our report. You will be obligated
to compensate us for all time expended and to reimburse us for all out-of-pocket costs
through the date of termination. The above fee is based on anticipated cooperation from your
personnel, completion of workpapers per the City to Prepare list by your personnel,
completed and internally reviewed CAFR available on the first day of final fieldwork and the
2462640.1
City of Andover
Contract for Auditing Services
Page 8
assumption that unexpected circumstances will not be encountered during the audit. If
significant additional time is necessary, we will discuss it with you and arrive at a new fee
estimate.
We appreciate the opportunity to be of service to the City of Andover, Minnesota and
believe this letter accurately summarizes the significant terms of our engagement. If you
have any questions, please let us know. If you agree with the terms of our engagement as
described in this letter, please sign the enclosed copy and return it to us.
Sincerely,
REDPATH AND COMPANY, LTD.
Peggy Moeller, CPA
PM/aer
Response
This letter correctly sets forth the understanding of the City of Andover, Minnesota:
Management signature: Governance signature:
in
Date:
2462640.1
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Commander Kevin Halweg - Anoka County Sheriff's Office
SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff
DATE: July 19, 2016
INTRODUCTION
Commander Kevin Halweg from the Anoka County Sheriffs Office will be present to provide
the Council and the citizens of Andover with an update on law enforcement activities within the
City.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Commander Kevin Halweg
Anoka County Sheriffs Office
•
r1
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Schedule August EDA meeting
July 19, 2016
INTRODUCTION
The Council is requested to schedule an Economic Development Authority (EDA) meeting at
6:00 pm before the August 16, 2016 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
1. Approve Meeting Minutes
2. Monument Entrance Signage Update
3. Review Development Activity
4. Redevelopment Updates
5. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items.
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the August 16, 2016 City Council meeting.
kNT Y O F
DOVE^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: July 19, 2016
The City Administrator and Department Heads present will provide a brief verbal update on
various items of interest to the City Council and to the residents at the meeting. Listed below are
a few areas of interest:
1. Administration & City Department Activities
2. Update on Development/CIP Projects
3. Fun Fest updates
4. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
submitted,
114 VNDOVE
�kjlp
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for July 19, 2016 City Council Meeting
DATE: July 19, 2016
The City Council is requested to receive the following supplemental information.
Consent Items
Add -On Item. Approval Application for Exempt Permit/Andover Lions Club (Supplemental)—
Administration
Discussion Items
Ite #7. Anoka County Sheriffs Office Monthly Report (Supplemental) —Sheriff
submitted,
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and City Council
CC:
Jim Dickinson, City Administrator
FROM:
Michelle Hartner, Deputy City Cle
SUBJECT:
Approval Application for Exempt Permit/Andover Lions Club
DATE:
July 19, 2016
INTRODUCTION
The Andover Lions Club has submitted an application for a raffle at an event they are
hosting on September 23, 2016 at the Courtyards of Andover, 13545 Martin Street NW.
DISCUSSION
Council can either a) approve the application with no waiting period; b) approve the
application with a 30 day waiting period; or c) deny the application.
ACTION REQUIRED
The City Council is requested to consider approval of the application with no waiting
period.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Application
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
's/1s
Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that:
• conducts lawful gambling on five or fewer days, and Applications are processed in the order received. If the application
• awards less than $50,000 in prizes during a calendar is postmarked or received 30 days or more before the event, the
year, application fee is $100; otherwise the fee is $150.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organization r�� Previous Gambling
Name: Permit Number: x
Minnesota Tax ID / Federal Employer ID
Number, if any:
Number (FEIN), if any:
Mailing
Address:
City:f"r l�`1U` iri'� State: ii"� County:
] /Zip:
Name of Chief Executive Officer (CEO): N.,'z-s'�..�.3(/)G.�,,51 �.%" `7
J
Daytime Phone: _ Email:
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
Fraternal Religious Veterans ® Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
❑ A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100
www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
❑ IRS income tax exemption (501(c)) letter
in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place):
Address (do not use P.O. box): - m N
City or
Township: �v�nvrZip: il N n 'ot/-Q
County:
Date(s) of activity (for raffles,
indicate the date
of the drawing):
drawing): V ri !� `G
Check each type of gambling activity that your organization will conduct:
F-1 Paddlewheels* ❑Pull -Tabs* ❑Tipboards*
Raffle (total value of raffle prizes awarded for the calendar year: $,) _
*iBingo*
mbling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by
the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed
from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on
Distributors under List of Licensees, or call 651-539-1900.
LG220 Application for Exempt Permit
5/15
Paae 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
COUNTY APPROVAL
for a gambling premises
for a gambling premises
located within city limits
located in a township
_The application is acknowledged with no waiting period.
_The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 -day waiting
_The application is acknowledged with a 30 -day waiting
period, and allows the Board to issue a permit after 30 days
period, and allows the Board to issue a permit after
(60 days for a 1st class city).
30 days.
_The application is denied.
The application is denied.
Print City Name:
Print County Name:
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
Information, the Board may not be able to
TOWNSHIP (if required by the county)
which law or legal order authorizes a new use or
On behalf of the township, I acknowledge that the organization
address which will remain public. Private data
is applying for exempted gambling activity within the township
as a consequence, may refuse to Issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the information
The city or county must sign before
limits. (A township has no statutory authority to approve or
access to the information; Minnesota's Depart -
submitting application to the
This form will be made available in alternative format (i.e. large print, braille) upon request.
deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board.
Print: Township Name:
Signature of Township Officer:
Title: Date:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the Board within 30 days of the event date.
Chief Executive Officer's Signature: Date: 7- i3- / p
/
(Signatu must be CEO's signature; de ignee may not sign)
Print Name:
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS'
Complete a separate application for:
Mail application with:
• all gambling conducted on two or more consecutive days, or
• all gambling conducted on one day.
a copy of your proof of nonprofit status, and
Only one application is required if one or more raffle drawings are
application fee (non-refundable). If the application
postmarked or received 30 days or more before the event,
conducted on the same day.
the application fee is $100; otherwise the fee is $150.
Financial report to be completed within 30 days after the
Make check payable to State of Minnesota.
gambling activity is done:
A financial report form will be mailed with your permit. Complete
To: Minnesota Gambling Control Board
and return the financial report form to the Gambling Control
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Board.
Your organization must keep all exempt records and reports for
Questions?
Call the Licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
651-539-1900.
uaca pnvacy nonce: 1 ne intormation requested
application. Your organization's name and
ment of Public Safety; Attorney General;
on this form (and any attachments) will be used
address will be public information when received
Commissioners of Administration, Minnesota
by the Gambling Control Board (Board) to
by the Board. All other Information provided will
Management & Budget, and Revenue; Legislative
determine your organization's qualifications to
be private data about your organization until the
Auditor, national and International gambling
be Involved in lawful gambling activities in
Board Issues the permit. When the Board issues
regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to
the permit, all information provided will become
order; other individuals and agencies specifically
refuse to supply the Information; however, if
public. If the Board does not Issue a permit, all
authorized by state or federal law to have access
your organization refuses to supply this
Information provided remains private, with the
to the information; Individuals and agencies for
Information, the Board may not be able to
exception of your organization's name and
which law or legal order authorizes a new use or
determine your organization's qualifications and,
address which will remain public. Private data
sharing of information after this notice was
as a consequence, may refuse to Issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the information
members, Board staff whose work requires
requested, the Board will be able to process the
access to the information; Minnesota's Depart -
This form will be made available in alternative format (i.e. large print, braille) upon request.
CITY OF ANDOVER MAY 2016
* Calls for Service are not available for 2015
** Addition of Drug item July 2015.
*** Traffic Arrests are not downloading into the RMS database at this time.
DUI OFFENSES:
DAY OF Sunday
Monday
Tuesday
Wednesday Thursday
Friday
Calls For Service *
1,180
1,082
5,508
NA**
Burglaries
0
0
6
15
Thefts
34
19
135
178
Crim Sex Conduct
2
2
9
11
Assault
9
6
21
15
Drugs**
- Citations
- Arrests
6
9
40
134
2
4
8
1
16
24
--
Damage to Property
10
8
30
36
Harass Comm
2
2
14
35
Felony Arrests
2
2
22
47
Gross Misd Arrests
5
1
7
10
Misd Arrests
30
24
109
159
DUI Arrests
3
4
20
22 **
Domestic Arrests
0
3
9
19
Warrant Arrests
6
14
41
51
Traffic Arrests
NA***
NA***
NA***
1,080
* Calls for Service are not available for 2015
** Addition of Drug item July 2015.
*** Traffic Arrests are not downloading into the RMS database at this time.
DUI OFFENSES:
DAY OF Sunday
Monday
Tuesday
Wednesday Thursday
Friday
Saturday
WEEK:
TIME: 22:26
22:28
12:44
CITY OF ANDOVER—COMMUNITY SERVICE OFFICERS MAY 2016
?IT
ay -16
Calls For Service
70
87
414
484
Accident Assist
5
4
41
38
Vehicle Lock Out
9
9
55
89
Extra Patrol
224
332
865
1,076
House Check
0
0
0
0
Business Check
6
0
34
33
Animal Complaints
20
23
96
117
Traffic Assist
5
4
18
21
Aids: Agency
49
49
212
195
Aids: Public
23
34
140
117
Paper Service
0
0
0
1
Inspections
0
1
1
4
Ordinance Violations
8
3
31
24
CITY OF ANDOVER JUNE 2016
* Calls for Service are not available for 2015
"Addition of Drug item July 2015.
*"Traffic Arrests are not downloading into the RMS database at this time
"".Underage Drink & Drive Arrest
DUI OFFENSES:
DAY OF
I Sunday
Monday
Tuesday
Wednesday
Calls For Service *
1,323
1,180
6,831
NA**
Burglaries
2
0
8
23
Thefts
28
34
163
225
Crim Sex Conduct
2
2
11
14
Assault
3
9
24
21
Drugs**
- Citations
- Arrests
8
6
48
134
2
6
2
4
18
30
Damage to Property
14
10
44
70
Harass Comm
1
2
15
34
Felony Arrests
3
2
25
25
Gross Misd Arrests
2
5
9
11
Misd Arrests
16
30
125
182
DUI Arrests
1****
3
21
27***
Domestic Arrests
5
0
14
8
Warrant Arrests
14
6
1 55
35
Traffic Arrests
NA***
NA***
I NA***
11157
* Calls for Service are not available for 2015
"Addition of Drug item July 2015.
*"Traffic Arrests are not downloading into the RMS database at this time
"".Underage Drink & Drive Arrest
DUI OFFENSES:
DAY OF
I Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
WEEK:
TIME:
00:07****
CITY OF ANDOVER — COMMUNITY SERVICE OFFICERS JUNE 2016
Calls For Service
142
70
556
606
Accident Assist
12
5
53
43
Vehicle Lock Out
23
9
78
106
Extra Patrol
243
224
1,108
1,466
House Check
0
0
0
0,
Business Check
0
6
34
40
Animal Complaints
38
20
134
146
Traffic Assist
7
5
25
32
Aids: Agency
26
49
238
259
Aids: Public
51
23
191
154
Paper Service
1
0
1
1
Inspections
0
0
1
5
Ordinance Violations
4
8
35
32