HomeMy WebLinkAboutWK - June 27, 2016A C I T Y O F
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1685 CROSSTOWN BOULEVARD N.W. • ANDUVER, MINNESUTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
City Council Workshop
Monday, June 27, 2016
Conference Rooms A & B
1. Call to Order— 7:00 p.m.
2. Joint Meeting with Park & Recreation Commission
A. Discuss 2017 -2021 Park CIP -- Engineering
B. Discuss Park Advertisement Policy Amendments — Engineering
3. Other Business
4. Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV
TO:
CC:
FROM:
SUBJECT
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
David D. Berkowitz, Director of Pu] a
Todd J. Haas, Assistant Public Works
Discuss 2017 -2021 Park CIP - Engineering
June 27, 2016
rJ
Engineer-
Coordinator
AAG
INTRODUCTION
The City Council is requested to review the final draft 2017 -2021 Parks CIP as recommended by
the Park and Recreation Commission.
Attached is the proposed 2017 -2021 Park CIP for your review.
Listed below are the current projects listed for 2017 -2021 and the recommendation of each:
2017
• Small irrigation project - $20,000.
• Pine Hills North/Construction of storage building - $100,000 (to be funded by donations)
Note: At this point no association has stepped forward to offer to build a storage building.
Leaving this on the spreadsheet does not impact the park improvement fund balance.
• Fox Meadows Park - $457,300 (site improvements to the park including site grading,
irrigation, and new well).
• Nordeen's Park - $7,500 (this is based on petition from the neighborhood in 2015 for a
new basketball court).
• Annual Misc. Projects - $15,000.
2018
• Small irrigation project - $20,000.
• Annual Misc. Projects - $15,000.
2019
• Small irrigation project - $20,000.
• Annual Misc. Projects - $15,000.
2020
• Pine Hills North/Parking lot with curb - $120,000.
• Wild Iris Park Irrigation Project – $42,500 Irrigation and water service.
Mayor and Council Members
June 27, 2016
Page 2 of 2
2021
• Annual Misc. Projects - $15,000
• Otherwise no projects currently identified as of yet.
BUDGETIMPACT
The Finance Department has indicated to the Park and Recreation Commission that the ending
fund balance for each of the 5 years should have a minimum positive balance of $50,000 or
more. The Park and Recreation Commission have indicated that they would like to have a
discussion on the CIP and funding options before any revisions are made.
ACTION REQUIRED
The City Council is requested to review the final draft 2017 -2021 Parks CIP as recommended by
the Park and Recreation Commission.
Respectfully submitted,
Todd J. Haas
Attachments: Draft 2017 -2021 Park Improvement Fund Projected Fund Balance Sheet; Fox
Meadows Park Cost estimate and layout ;""'
Cc: Park and Recreation Commission
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
* *Target - $50,000 to create a contingency for any project overages
2016
2017
2018
2019
2020
2021
TOTALS
Projected Sources of Revenue
Park Dedication Fee - Residential Units
50
25
25
25
25
Park Dedication Fee - Residential ($2,952 /unit)
$ 144,950
$ 147,600
$ 73,800
$ 73,800
$ 73,800
$ 73,800
$ 587,750
Park Dedication Fee - Commercial
-
-
-
-
-
-
-
Donation / Contribution
-
100,000
-
-
-
-
100,000
Capital Projects Levy - Park Improvements
15,000
15,000
15,000
15,000
15,000
15,000
90,000
Total Revenues Available
159,950
262,600
88,800
88,800
88,800
88,800
777,750
Projected Commitments
Rose Park - tower rental fee
4,635
4,635
Lions Park - irrigation
17,042
17,042
Kelsey Round Lake Park - Master Plan
9,665
9,665
Timber Trails Park - Renovation
284,000
284,000
Terrace Park - Irrigation & Water Service
35,000
35,000
Sunshine Park - Scoreboard Wiring & Design
27,000
27,000
Irrigation Project - Small
20,000
20,000
20,000
60,000
Nordeen's Park - Basketball court
7,500
7,500
Fox Meadows - Reconstruction
457,300
457,300
Pine Hills North - Phase II
Storage Building (Donations)
100,000
100,000
Parking Lot w/ Curb (30% Park Dedication)
Gity Campus Hockey Rinks Rave & lot
$160,000
120,000
120,000
Finks pad(iRg
I=aRgseth PaFk Trail improvement $20,000
42,500
42,500
Wild Iris Park - Irrigation & Water Service
Annual Miscellaneous Projects
15,000
15,000
15,000
15,000
15,000
15,000
90,000
Total Commitments
392,342
599,800
35,000
35,000
177,500
15,000
1,254,642
Revenues Over (Under) Expenditures
(232,392)
(337,200)
53,800
53,800
(88,700)
73,800
Fund Balance as of December 31, 2015
376,632
Fund Balance Brought Forward
144,240
(192,960)
(139,160)
(85,360)
(174,060)
Ending Fund Balance **
$ 144,240
$ (192,960)
$ (139,160)
$ (85,360)
$ (174,060)
$ (100,260)
* *Target - $50,000 to create a contingency for any project overages
Cost Estimate for: Fox Meadows Park Improvements
ITEM DESCRIPTION QUANTITY UNIT UNIT AMOUNT
NO. PRICE
1 MOBILIZATION
1
LS
$
8,000.00
$
8,000.00
2 REMOVE & DISPOSE EX. PARK SHEALTER
1
LS
$
1,500.00
$
1,500.00
3 CLEAR & GRUB TREES
1.4
AC
$
5,000.00
$
7,000.00
4 SUBGRADE PREP TRAIL
3
RS
$
200.00
$
600.00
5 SUBGRADE PREP PARKING LOT
5.5
RS
$
500.00
$
2,750.00
6 COMMON EXCAVATION (EV)
5200
CY
$
12.00
$
62,400.00
7 TOPSOIL BORROW (LV)
160
CY
$
24.00
$
3,840.00
8 AGGREGATE BASE CLASS 5
1100
TN
$
24.00
$
26,400.00
9 TYPE SP 9.5 WEARING COURSE MIX (2,B)
65
TN
$
150.00
$
9,750.00
10 6" CONCRETE PEDESTRIAN RAMP
1
LS
$
1,800.00
$
1,800.00
11 IRRIGATION WELL
1
LS
$
220,000.00
$
220,000.00
12 IRRIGATION SITE
1
LS
$
25,000.00
$
25,000.00
13 PRO TURF SEED, FERTILIZER, AND HYDROMULCH
6
AC
$
2,000.00
$
12,000.00
14 CONSTRUCT PARK SHEALTER
1
EA
$
15,000.00
$
15,000.00
ESTIMATED CONSTRUCTION COST $ 381,040.00
CONTINGENCY (20 %) $ 76,208.00
TOTAL ESTIMATED CONSTRUCTION COST $ 457,248.00
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NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of P1 lic Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works irector /Parks Coordinator
SUBJECT: Discuss Park Advertisement Policy Amendments - Engineering
DATE: June 27, 2016
INTRODUCTION
The City Council is requested to discuss proposed amendments to the Park Advertising Policy
and Agreement as recommended by the Park and Recreation Commission.
DISCUSSION
Attached is a copy of the proposed amendments to the Park Advertising Policy and Agreement.
The Park Advertisement Policy has only one minor change which is identified in red. The
Agreement has a couple changes which are also identified in red. The most significant change to
the Agreement is that the fee the City would receive would change from 10% of the proceeds to
$250 per sign per year in which $200 of the fee collected would be for improving local park
improvements utilized by the local sporting associations and the remaining $50 for an
administrative fee. The Agreement is for a 2 year period for a total of $500.
The total fees that have been received by the City since the start of the policy in 2009 are
approximately $1100.
If the City Council is in favor of the proposed amendments, this will be scheduled for the next
City Council meeting for formal approval.
ACTION REQUIRED
The City Council is requested to discuss the proposed amendments to the Park Advertising
Policy and Agreement as recommended by the Park and Recreation Commission and provide
direction to staff on how to proceed.
Respectfully submitted,
CD'-Q0
Todd J. Haas
Attachments: Park Advertisement Policy and Agreement; Park Commission meeting minutes of
April 7, 2016 ,/
Cc: Park and Recreation Commission
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
City of Andover Park Advertising Policy Draft
It is the policy of the City of Andover not to allow advertising in City parks except as
follows:
1. Advertising signs shall only be allowed on the outfield fences of baseball and
softball fields at Hawkridge Park, Pine Hills North, Sunshine Park,
Eveland/Andover High School Fields, and Andover Station North Ball Field
Facility.
2. Ball Field and Scoreboard Advertising Signs: Ball field advertising and
scoreboard advertising signs shall be permitted in all districts subject to the
provisions of this chapter and with the following conditions:
a) Ball field advertising signs shall not be visible from adjacent
residential properties when viewed at ground level.
b) Scoreboard advertising signs shall be placed in such a way so as to
minimize to the greatest possible extent the exposure to adjacent
residential properties.
c) Ball field scoreboard advertising signs shall not be illuminated when
not in use for ball games.
3. Only the City or a party or parties who have a valid lease agreement with the City
shall place signs in the approved parks.
4. Signs shall be no larger in size of 5' high by 10' wide.
5. The signs shall be designed so as not to inhibit the ability of players to see the ball
in play.
6. Signs shall not be placed prior to April 1st and shall be removed by November 1St
each year.
7. Signs relating to politics, tobacco, alcohol, gambling, and adult oriented uses are
prohibited, as are signs containing offensive or obscene language.
8. The content of all signs shall be subject to approval by the City of Andover before
installation.
9. Signs shall be installed and removed by the City of Andover. Off - season storage
of signs shall be the responsibility of the lessee(s).
Approved by the Andover City Council- May 2, 2006
10. Signs shall be kept in good repair, in conformance with City Code section 12 -16-
7-.. The lessee(s) shall be responsible for the maintenance, repair, and
replacement of damaged, vandalized, or dilapidated signs.
11. All signs shall comply with the Andover City Code.
12. Proceeds from the program shall be used to improve local park facilities utilized
by local sporting associations.
Revised by City Council 11/17/09
2/16/16
Approved by the Andover City Council- May 2, 2006
DRAFT
AN AGREEMENT BETWEEN THE CITY OF ANDOVER (LESSOR) AND THE
(LESSE),
GOVERNING THE USE OF CITY PARK FACILITIES FOR THE SALE OF
ADVERTISING SPACE
1. The lessees may place advertising signs on the outfield walls of baseball and
softball fields at Hawkridge Park, Pine Hills North, Sunshine Park, Eveland /Andover High
School Fields, and Andover Station North Ball Field Facility.
2. The City shall receive 4814 $250 ($200 to improve local park facilities utilized by local
sporting associations and $50 for an administrative fee) of the proceeds from each advertising
sign per year. Full payment shall be made by Oeteb°.. , _. °F ° ° °" ye— at the time of application
and prior to the installation of the sign.
3. All signs shall conform to the City of Andover Park Advertising Policy.
4. All signs shall be maintained during the season and stored during the off - season
by the lessee.
5. Any damage to the park property caused by the sign program shall be paid for by
the lessee.
6. Sponsorship, promotion, and administration of the advertising sign program shall
be the sole responsibility of the lessee.
7. The lease agreement shall expire on , 20 is renewable upon
agreement by both parties for two -year periods.
By
( Lesee)
By
City of Andover (Planning Department)
By
City of Andover (Public Works Department)
JrRe lar Ando ver Park & Recreation Commission Meeting
tes —April 7, 2016
6
Commissioner Miskowiec asked what it would cost to move the existing fence in Fox Meadows
Park. Mr. Haas indicated it would be approximately $12,000 maybe more. Commissioner
Miskowiec wondered if it was possible to sell the person that strip of land. Mr. Haas stated it
was not because it is dedicated park land at part of the platting of Fox Meadows.
There was discussion regarding moving the fence.
Commissioner Butler indicated he was not in favor of moving the fence and would it really be
necessary to move it. Chairperson Stenzel felt that if it helps to determine where the park ends
then it is worthwhile.
Further discussion ensued in regard to the Park Capital Improvement Plan.
REVIEW 2016 EXISTING AND FUTURE PARK FACILITIES CHART /PARK ZONE A.
CONT. ,
Mr. Haas explained that this item is in regard to the 2016 Existing and Future Park Facilities
Chart for Zone A. He reviewed the Future Park Facilities Chart with the Commission. No
comments were made by the Commission. Public Works staff will begin working on Zone B
and will present those at a future meeting when they are ready for review.
DISCUSS PARKADVERTISING POLICY, CONT.
Mr. Haas explained that this item is in regard to reviewing the City of Andover Park Advertising
Policy.
Chair Stenzel felt there was a lot of holes in the advertising policy and wondered if they want
advertising at their ballfields.
Commissioner Miskowiec felt they should have a set fee for advertising in parks because was not
sure that the ten percent fee they are changing is enough to cover all of the fees they incur.
Chairperson Stenzel agreed and thought they should start having discussions on this.
Commissioner Butler felt they needed to set a minimum fee, not necessarily as a set fee. Maybe
they should up the percentage from ten to twenty -five percent that would at least cover some of
the costs of labor.
Mr. Haas stated City Staff reviews the signs to make sure they look good, all the same height and
he did not think it took a lot of time and does not take up a lot of storage space because they do
roll up and can be placed in a corner. He noted it is up to the Commission if they want to
increase the fee or not. Chairperson Stenzel thought the fee should be determined on the size of
the sign.
Regular Andover Park & Recreation Commission Meeting
Minutes —April 7, 2016
Page 7
X Commissioner Miskowiec wondered if it should be based on season or by a number of months.
Mr. Haas thought it would be a headache for staff it they were based it on that so he suggested
the fee be for putting the sign up in the spring and taking it down in the fall.
Chairperson Stenzel asked if a discount should be offered for local businesses versus businesses
outside of the City. He thought it was nice to offer incentives to companies advertising locally.
The Commission discussed the requirements of being local.
Chairperson Stenzel suggested they raise the minimum charge to $200 with an administrative fee
of $50.
Mr. Haas stated he would update this item and bring it back to the next Park meeting for further
review and discussion.
ADJOURNMENT OF WORKSHOP MEETING
Motion by Butler, seconded by Lindahl, to adjourn the workshop meeting at 8:26 p.m. Motion
carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote.
Respectfully Submitted,
Sue Osbeck, Recording Secretary
TimeSaver Off Site Secretarial, Inc.